NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting December 10, 2019
Nashville Public Library Board of Trustees Agenda December 10, 2019 Main Library 615 Church Street Nashville, TN 37219 Board Room– 12:00 noon I. II.
Call to Order / Roll Call Metro Ordinance required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V. VI. VII.
Board Chair Comments – Lucy Haynes, Vice-Chair Approval of Minutes: September 17, 2019……………………………………….…pgs. 1 – 5 Library Director Report a. Library Director, Kent Oliver b. Remainder 2019 & 2020 Board Meeting Dates / Locations, Kent Oliver…. pg. 6
VIII.
Staff Reports a. Be Well at NPL, Elizabeth Roth
IX.
Old Business a. Cayce-Boscobel Update Resolution, Kent Oliver………………………… pgs. 31 - 32 b. Revised Polling Place, Petitioning, and Political Campaign Policy, Susan Drye………………………………………………………………………...pgs. 33 – 35 c. Towing Policy, Susan Drye………………………………………………...pgs. 36 – 38
X.
Adjournment
Next Board of Trustees Meeting January 21, 2019 Main Library – Board Room 615 Church Street Nashville, TN 37219
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City® LIBRARY BOARD MINUTES September 17, 2019 12:00 p.m. Main Library, 615 Church Street, Nashville, TN 37219 Members Present:
Keith Simmons, Katy Varney, Charvis Rand, Joyce Searcy
Members Absent:
Robert Oermann, Lucy Haynes, Adriana Bialostozky
Library Staff:
Kent Oliver, Elyse Adler, Susan Drye, Jena Schmid, Terri Luke, Jenny Lane, Corey Frederick, Shawn Bakker, Lisa Bubert, Cassie Welch
Also Present: Alex Dickerson, Assistant Metropolitan Attorney at Metropolitan Government of Nashville and Davidson County, Steve Reiter I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:14 p.m.
II. Metro Ordinance required to be announced at all Board Meetings “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.” III. Introduce Visitors Mr. Simmons recognized Steve Reiter. IV. Approval of Minutes: July 16, 2019 Katy Varney moved for approval of the minutes from the July meeting; the motion was seconded by Joyce Searcy and passed unanimously. V.
Library Director Report—Kent Oliver, Library Director a. Kent Oliver discussed the transition in the Mayor’s Office, following the recent election. Once the transition is in place, Mr. Oliver will submit an update to the Mayor’s Office concerning the current library challenges that were discussed at the Library Board Retreat in August. b. Mr. Oliver spoke about current challenges with parking at the Main Library. Recently, the lot has seen increased usage due to construction of the adjacent federal courthouse and advertising. To deal with this issue, Mr. Oliver suggested scheduling Library Board Meetings out of the downtown area. Concerns from the Library Board were voiced about 1|Page
the impact on Main Library usage and program attendance. Mr. Oliver emphasized the need for a marketing approach targeting patrons living in the downtown area. Staff will begin compiling data and the data will be analyzed to determine the best approach to confront the issue. c. Mr. Oliver recognized Shawn Bakker, President of the Nashville Public Library Foundation. Ms. Bakker discussed the Foundation’s Executive Committee and the establishment of the organization’s role with NPL. The Executive Committee is focused on the 4% fund for this fiscal year, since it could significantly impact NPL’s budget. The committee plans to meet within the next month, and they are exploring ways to reach out to Metropolitan Council Members. d. Concerning fundraising, Ms. Bakker noted that there will be a fundraiser on September 27th that includes the musical group, Old Crow Medicine Show, and NPL’s String City. Plans for the 2019 Gala are well underway, and the Foundation has begun discussing the 2020 Gala. Fundraising for the Votes for Women project is going well and is currently in the community fundraising phase. VI. Staff Reports a. eBooks, Kent Oliver i. On September 10th – 12th, the 2019 Digital Book World Conference was held in Nashville. NPL and American Library Association (ALA) used the opportunity to hold a press conference to encourage individuals to sign a petition aiming at MacMillan Publisher’s library eBook embargo and its limiting of library eBook access. All are encouraged to sign and share the online petition (https://p2a.co/fgcQkzV). ii. To overcome the concern of not receiving enough signatures, ALA plans to promote the petition through various communication channels, and Mr. Oliver has recently emailed all NPL library card holders. The Urban Library Council is also working on combating this issue. iii. Legal action could be taken against MacMillan. However, the publisher may encourage legal action, since it could result in a review of copyright laws pertaining to all book formats. iv. Mr. Oliver explained how strongly he feels about the issue and discussed his belief that Nashville should take the lead on this issue. He has written an Op-Ed on the embargo for The Tennessean that will be published during the week of September 22nd – 28th for Banned Books Week. b. Summer Reading Challenge Summary, Lisa Bubert and Cassie Welch i. Lisa Bubert, Children’s Librarian at the Madison Branch Library and 2018 – 2019 Summer Reading Challenge Coordinator, introduced Cassie Welch who currently serves as the Children’s Librarian at the Edmondson Pike Branch Library and will be the 2020 Summer Reading Challenge Coordinator.
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ii. Ms. Bubert highlighted the 2019 program accomplishments. Over 18 million minutes were logged city-wide by almost 19,000 total participants, and the program saw a 56% completion rate. iii. Three accomplishments from the program this year are: 1. Nashville read more minutes than ever before. 2. There was a large increase in participation for Listeners (ages 0-5). 3. Adult participation increased greatly. iv. Branch libraries were highlighted for various program-related accomplishments and the program’s popularity was displayed by a number of social media posts. v. Ms. Bubert thanked NPL’s Board, Assistant Director for Branch Services Terri Luke, and former Assistant Director for Branch Services Larry Price for their support of the program. vi. Ms. Welch explained that the Summer Reading Challenge Committee has begun planning for the 2020 Summer Reading Challenge. VII. New Business a. Update to Polling Place, Petitioning, and Political Campaign Policy Discussion, Susan Drye i. Susan Drye discussed issues regarding the enforcement of the “Polling Place, Petitioning, and Political Campaign Policy” that was passed in March 2015. She noted that issues pertaining to early voting in recent elections have forced NPL to revise its current policy. ii. The updated policy as drafted contains more specific details on campaigning at library polling locations. Proposed changes to the policy are in red. iii. Alex Dickerson commented that the term “political” used in the policy is reviewed under strict scrutiny by the Supreme Court and using this term to limit signage content may inhibit 1st Amendment rights. He recommended the removal of “political” from the revised policy. Mr. Dickerson discussed how the policy can be used to limit sign location, a sign’s physical attributes, and how long signs can be posted. He further suggested that the phrase “non-commercial speech” be added to the policy to prohibit commercial advertising. iv. Ms. Drye stated that by omitting “political” from the policy, individuals could place signs that directly oppose office seekers. v. Ms. Varney explained that she thought that omitting the term “political” posed more of a risk for NPL than leaving it in the policy. vi. Mr. Dickerson responded that the policy could be written to not allow any signs at all. vii. Ms. Searcy stated that the abundance of campaign signs is a problem at all polling locations. viii. Mr. Oliver expressed that NPL will work with the Parks and Recreation Department, since both departments have their own board-approved polling policies. ix. Mr. Simmons suggested that a uniform policy be used to govern Nashville Metropolitan polling locations. He voiced concern that whatever policy is adopted should be enforceable. The policy should prohibit voters and library patrons from being harassed and provide unrestricted access to library entrances.
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x. Mr. Oliver and Ms. Drye stated that recent campaign activities, such as providing food to voters, have created access and liability issues. Mr. Oliver explained that harassment, safety, and liability are the key issues at stake. xi. Charvis Rand noted that individuals should be able to vote at a library polling location without any inhibitions. xii. Ms. Varney supported the draft, noting that the policy as crafted meets everyone halfway and it explicitly addresses problematic issues. She recommended that once the policy is passed, NPL should communicate the new policy to all campaigns prior to elections. xiii. Ms. Drye assured Ms. Varney that the policy will be printed and given to every campaign before the next election cycle. xiv. Mr. Dickerson and Metro Legal will review the policy and bring suggested revisions to the Library Board Meeting in October.
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VIII. Adjournment The meeting adjourned at 1:16 p.m. Next Board Meeting – 12:00 noon, October 15, 2019 Donelson Branch Library – Meeting Room 2315 Lebanon Pike Nashville TN 37214 Respectfully submitted by Corey Frederick 5|Page
Board Meeting Dates & Locations – December 10, 2019 Nashville Public Library
Remainder 2019 & 2020 Board Meetings Dates & Locations December January February March April May June July August September October December
Date 12/10/2019 1/21/2020 2/18/2020 3/17/2020 4/21/2020 5/19/2020 6/16/2020 7/21/2020
Location Main Library Main Library Looby Main Library Edgehill Main Library North Main Library No Meeting 9/15/2020 Bellevue 10/20/2020 Main Library 12/8/2020 Main Library
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Statistical Summary – December 10, 2019 Nashville Public Library
Cardholders as % of Population Served
49.3% October 2019 New Cards: 2,902 Active Cardholders: 341,397
Public Computer Usage October 2019 / 2018 43,603 / 45,531 Wireless Usage October 2019 / 2018 105,083 / 162,928
Database Sessions October 2019 / 2018 27,747 / 18,053
Volunteer Services Number of Volunteers Volunteer Hours
Oct-19 237 1906.00
Oct-18 265 2225.00
% Change 2019-2018 -10.57% -14.34%
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Statistical Summary – December 10, 2019 Nashville Public Library
CIRCULATION TREND FY1920
FY1819
FY1718
650,000 600,000 550,000 500,000
450,000 400,000 350,000 300,000
JU L A U G
SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N
CIRCULATION COMPARISON PHYSICAL VS EMEDIA Physical
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Equal Access Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park eMedia Talking Library NPL Total
Oct-19 Circulation 46,184 7,641 10,518 7,648 4,110 43,461 19,177 55,296 3,165 445 35,388 12,916 3,573 15,811 60,438 4,084 5,974 2,105 16,718 22,904 11,118 1,689 172,279 3 562,645
eMedia
31%
30%
69%
70%
O C T -19
O C T -18
Month Oct-19 Oct-18 % of Total Circulation 8.21% 49,325 1.36% 9,444 1.87% 13,209 1.36% 9,204 0.73% 4,881 7.72% 45,515 3.41% 24,393 9.83% 55,695 0.56% 3,651 0.08% 577 6.29% 39,307 2.30% 17,003 0.64% 5,008 2.81% 16 10.74% 68,156 0.73% 4,327 1.06% 6,287 0.37% 2,142 2.97% 17,303 4.07% 26,644 1.98% 12,067 0.30% 2,161 30.62% 182,257 0.001% 7 598,579
% Change 2019-2018 -6.37% -19.09% -20.37% -16.91% -15.80% -4.51% -21.38% -0.72% -13.31% -22.88% -9.97% -24.04% -28.65% 98718.75% -11.32% -5.62% -4.98% -1.73% -3.38% -14.04% -7.86% -21.84% -5.47% -57.14% -6.00%
Oct-19 Year-to-Date 190,358 31,324 43,157 31,234 16,422 179,156 82,370 227,711 12,138 2,047 148,230 53,163 13,924 63,719 253,548 15,014 23,465 7,893 67,714 94,596 44,080 6,936 725,568 5 2,333,772
Fiscal Year-to-Date Oct-18 Year-to-Date 191,497 34,662 48,560 33,215 17,598 173,792 90,852 225,145 11,593 1,924 152,390 62,904 17,915 94 258,351 15,365 23,751 7,978 62,999 99,930 44,170 7,318 721,819 16 2,303,838
% Change 2019-2018 -0.59% -9.63% -11.13% -5.96% -6.68% 3.09% -9.34% 1.14% 4.70% 6.39% -2.73% -15.49% -22.28% 67686.17% -1.86% -2.28% -1.20% -1.07% 7.48% -5.34% -0.20% -5.22% 0.52% -68.75% 1.30%
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Statistical Summary – December 10, 2019 Nashville Public Library
LIMITLESS LIBRARIES TERMINAL ACTIVITY TREND FY1920
FY1819
FY1718
25000 20000 15000 10000 5000 0 JUL
AUG
SEP
OCT
NO V
DEC
JAN
FEB
MAR
AP R
MAY
JUNE
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Statistical Summary – December 10, 2019 Nashville Public Library
PROGRAM TREND FY1920
FY1819
FY1718
2000 1500 1000 500 0
JU L A U G SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N E
PROGRAMS BY AGE GROUP Adult Programs
Teen Programs
Children's Programs
594 605
342
332 854 520
O C T -19
O C T -18
PROGRAMS - LIBRARY VS OUTREACH Library
Outreach
15%
20%
85%
80%
O C T -19
O C T -18
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Statistical Summary – December 10, 2019 Nashville Public Library
PROGRAM ATTENDANCE TREND FY1920
FY1819
FY1718
50000 45000 40000 35000 30000 25000 20000 15000 10000
JU L A U G SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N E
PROGRAM ATTENDANCE BY AGE GROUP Adult Attendance
Teen Attendance
Children's Attendance
21,428 22,073 4,121 4,289
17,220
9,171
O C T -19
O C T -18
PROGRAM ATTENDANCE - LIBRARY VS OUTREACH Library
Outreach
29%
28%
71%
72%
O C T -19
O C T -18
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Statistical Summary – December 10, 2019 Nashville Public Library
VISITS TREND FY1920
FY1819
FY1718
450000 400000 350000
300000 250000 200000 150000
JU L
Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
AUG
SE P
Oct-19 Visits 19,653 6,197 11,069 18,091 4,109 24,286 8,440 18,684 2,838 15,517 15,518 4,313 14,225 56,722 5,858 3,891 4,177 10,175 17,554 15,538 6,110 282,965
OC T
N OV
Oct-18 Visits 35,652 13,114 12,632 8,894 3,888 66,992 10,643 39,742 3,281 37,348 18,451 4,135 0 50,161 7,852 3,749 5,288 11,176 20,519 16,038 5,926 375,481
DE C
JA N
% Change 2019-2018 -44.88% -52.75% -12.37% 103.41% 5.68% -63.75% -20.70% -52.99% -13.50% -58.45% -15.90% 4.30% N/A 13.08% -25.39% 3.79% -21.01% -8.96% -14.45% -3.12% 3.10% -24.64%
FE B
MA R
Oct-19 Circ / Visit 2.35 1.23 0.95 0.42 1.00 1.79 2.27 2.96 1.12 2.28 0.83 0.83 1.11 1.07 6.74 4.85 0.50 1.64 1.30 0.72 0.28 1.38
A PR
Oct-18 Circ / Visit 1.38 0.72 1.05 1.03 1.26 0.68 2.29 1.40 1.11 1.05 0.92 1.21 N/A 1.37 5.56 6.21 0.41 1.55 1.30 0.75 0.36 1.11
MAY
JU N
% Change 2019-2018 69.86% 71.22% -9.13% -59.15% -20.32% 163.40% -0.86% 111.18% 0.22% 116.69% -9.68% -31.60% N/A -21.67% 21.25% -21.85% 24.41% 6.12% 0.48% -4.90% -24.20% 24.42%
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Financial Overview – December 10, 2019 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of September 30th, 2019 Public Library GSD General
Groups
Prior Annual Budget
Prior YTD Budget
Prior YTD Actuals
14,620,600
3,655,150
2,879,038
Prior YTD Prior YTD Current Annual Current YTD Current Month Current YTD Current YTD Current YTD Variance % Variance $ Budget Budget Actuals Actuals Variance % Variance $
Variance Explanation
EXPENSES & TRANSFERS: Salaries:
LIB is at 78.8% thru SEP. Vacancies are being held per a Metro wide hiring freeze. Regular Pay
Overtime
All Other Salary Codes
Total Salaries
78.8%
776,112
15,370,500
3,842,625
989,361
3,026,431
78.8%
35,300
8,825
21,095
239.0%
(12,270)
35,300
8,825
6,820
19,872
225.2%
1,257,300
314,325
547,522
174.2%
(233,197)
1,257,300
314,325
179,209
515,811
164.1%
816,194 NPL is filling critical positions when
allowed. However, NPL will keep an eye on expenditures. LIB is over budget at 225.2% thru SEP. With current staffing levels, OT is (11,047) necessary at times to fulfill NPL needs especially with Maintenance and Security issues. LIB is 164.1% thru SEP. This is not unusual (201,486) for this time of year after summer vacations.
15,913,200
3,978,300
3,447,655
86.7%
530,645
16,663,100
4,165,775
1,175,390
3,562,114
85.5%
LIB is at 85.5% of total budgeted salaries thru SEP. With only critical vacancies being filled, OT and vacation leave, 603,661 currently NPL is on budget. However, NPL will monitor expenditures closely throughout the FY.
5,898,900
1,474,725
1,310,306
88.9%
164,419
5,862,800
1,465,700
415,957
1,360,200
92.8%
105,500 overall fringe costs. LIB does not have
Fringe is at 92.8% thru SEP due to higher Fringes
much control over fringe costs. Other Expenses: Utilities Professional & Purchased Services
1,643,100 3,328,200
410,775 832,050
397,892 652,233
96.9% 78.4%
12,883 179,817
1,643,100 3,376,400
410,775 844,100
211,172 39,152
388,996 1,356,707
94.7% 160.7%
67,300
16,825
43,797
260.3%
Communications
593,400
148,350
194,197
Repairs & Maintenance Services
493,100
123,275
Internal Service Fees All Other Expenses
1,915,900 1,429,100
Total Other Expenses
9,470,100
21,779 (512,607)
(26,972)
40,300
10,075
6,842
19,877
197.3%
130.9%
(45,847)
595,200
148,800
34,740
111,905
75.2%
36,895
174,279
141.4%
(51,004)
493,100
123,275
36,234
202,125
164.0%
(78,850)
478,975 357,275
478,975 296,886
100.0% 83.1%
60,389
1,899,100 1,197,200
474,775 299,300
461,292 105,115
474,775 319,420
100.0% 106.7%
(20,120)
2,367,525
2,238,259
94.5%
129,266
9,244,400
2,311,100
894,547
2,873,805
124.3%
(562,705)
Travel is currently over budget for the year. Monthly parking passes for Main Travel, Tuition & Dues
(9,802) employees are the biggest expense and we
anticipate being over at the end of the FY in this line item.
Transfers to Other Funds & Units
TOTAL EXPENSES & TRANSFERS
-
-
-
0.0%
-
-
-
-
-
0.0%
LIB is at 164.0% of budget thru SEP. W/O 4% funds for major repairs we are experiencing above avg repair costs. LIB will monitor closely. Internal Service Fees have been posted.
-
Library is under budget (98.2%) for this month FY20 YTD. NPL will monitor ALL expenditures closely as the fiscal year 146,456 progresses to ensure we are on budget by year end as well as providing requested savings if possible.
31,282,200
7,820,550
6,996,220
89.5%
824,330
31,770,300
7,942,575
2,485,894
7,796,119
98.2%
182,200
45,550
39,450
86.6%
6,100
182,200
45,550
2,026
30,484
66.9%
15,066
REVENUES & TRANSFERS:
Charges, Commissions & Fees
Other Governments & Agencies: Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies
-
-
-
0.0% 0.0% 0.0% 0.0% 0.0%
-
-
-
-
-
0.0% 0.0% 0.0% 0.0% 0.0%
-
Total Other Governments & Agencies
-
-
-
0.0%
-
-
-
-
-
0.0%
-
Other Revenue: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property Miscellaneous Revenue
-
-
-
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
-
-
-
-
15
0.0% 0.0% 0.0% 0.0% 0.0% 100.0%
(15)
Total Other Revenue
-
-
-
0.0%
-
-
-
15
100.0%
(15)
Transfers From Other Funds & Units
-
-
-
0.0%
-
-
-
-
-
0.0%
-
45,550
39,450
86.6%
6,100
45,550
2,041
30,499
67.0%
15,051
TOTAL REVENUE & TRANSFERS
SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
182,200
182,200
15 15
Collection of Fees fluctuates depending on Patron usage. LIB does not have much control over fee payments until a service is needed.
386 346 40
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Personnel Summary – December 10, 2019 Nashville Public Library
New Hires & Resignations
October 2019 New Hires Name
Classification
Hire Date
Location
Name
Classification
Hire Date
Location
Lovelace, John Handshu, Laurie Rodriguez, Darlene
Library Mgr 2 Librarian 2 Library Page
N/A October 2019 Resignations
10/3/2019 10/15/2019 10/25/2019
Goodlettsville Tech Srvs (retire) Madison
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Personnel Summary – December 10, 2019 Nashville Public Library NPL Vacancies as of 11/30/2019 = Vacancies - all are being requested once they become vacant = Hard hiring freeze
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
Division / Branch OP & MAIN-MN BELLEVUE CIRC GRN HILLS HERM RICH PK SE SE OP & MAIN-MN OP & MAIN-MN ARCHIVES ED PIKE THOMP TECH SVCS ED PIKE GOOD INGLE THOMP GOOD REF TEENS BELLEVUE BELLEVUE CHILD ED PIKE GOOD GOOD GRN HILLS MADISON REF REF SE TECH SVCS MADISON ADMIN SVCS PROD SVCS BRG BKS TO LF SECURITY SECURITY SECURITY
Title BLDG MAINT SUPT - Main CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CUST SVCS SUPV - Main CUSTODIAN - Main LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 2 LIBRARY MGR 2 LIBRARY MGR 2 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY SVCS ASSIST DIRECTOR OFFICE SUPPORT REP 2 OFFICE SUPPORT SPEC 2 PROGRAM SPEC 2 PROGRAM SUPV SECURITY GUARD SECURITY GUARD SECURITY GUARD
Grade TS13 ST05 ST05 ST05 ST05 ST05 ST05 ST04 TS03 TG05 ST09 ST09 ST09 ST10 ST06 ST06 ST06 ST06 OR06 OR06 OR06 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 OR11 ST05 ST08 ST08 ST10 ST06 ST06 ST06
FPS Name F VACANT (B PRUITT)-hiring freeze F VACANT (E TERFINKO)-hiring freeze F VACANT (H KLEIN)-hiring freeze F VACANT (M TERFINKO)-hiring freeze F VACANT (V LUCAS)-hiring freeze P VACANT (P UEBBING) F VACANT (A PATEL) P VACANT (C SYDNEY-BREWINGTON)-hiring freeze F VACANT (N MORTON) F VACANT (B SAVAGE) F VACANT (L GARLAND)-hiring freeze F VACANT (J QUEEN)-hiring freeze F VACANT (C STARKEY) F VACANT (L HANDSHU) F VACANT (A PEARSON) F VACANT (R LITTLE) F VACANT (V KIRBY) F VACANT (S JONES) F VACANT (J LOVELACE) F VANCANT (E FISHER)-hiring freeze VACANT (L HERBST) P VACANT (C COOPER)-hiring freeze P VACANT (M HUNKLER) P VACANT (A ALLEN) P VACANT (K KENNEDY) P VACANT (D LEE) P VACANT (K NAKASONE)-hiring freeze P VACANT (C SONGER)-hiring freeze P VACANT (D RODRIGUEZ) P VACANT (B CHAMBERS)-hiring freeze P VACANT (J WOLFE)-hiring freeze P VACANT (S MCCLAIN)-hiring freeze F VACANT (F WILSON) P VACANT (M KELLY)-hiring freeze F VACANT (K MONTAL) F VACANT (C TATUM) F VACANT (M GODBEY) F VACANT (R FREUDENTHAL) F VACANT (T BANKS)-hiring freeze F VACANT (V APPLETON)
FTE 1.00 1.00 1.00 1.00 1.00 0.49 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 0.49 0.50 0.49 0.49 0.49 0.49 0.49 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00
Date Vacant 7/6/18 7/27/18 4/22/19 5/18/18 3/29/118 1/14/19 7/1/19 7/22/19 11/1/19 8/19/19 3/22/19 8/10/18 11/4/19 10/15/19 6/17/19 9/9/19 7/29/19 7/6/19 10/3/19 3/1/19 7/5/19 8/19/19 8/2/19 11/18/19 9/10/18 9/20/19 7/31/19 5/7/18 10/25/19 7/7/19 7/1/19 8/9/19 8/30/19 10/8/18 7/20/19 11/18/19 7/1/19 12/28/18 4/8/19 8/21/19
NOTE 1: Metro has instituted a hard hiring freeze as of 1/31/2018. Any position that may become vacant after that date will have to go through the hiring freeze process and will be considered on a case by case basis and if urgency and critical to department operations. We have been notified this hard hiring freeze will continue into FY19. NOTE 2: As part of the new R12 combined Finance/HR/Procurement system migration, all departments had to ensure there were enough payroll dollars to cover any positions uploaded. NPL did not have suffient payroll funding to cover all of our positions. Administration submitted 12 positions to be deleted in order to meet payroll budget. NPL was notified in May the number of currently approved positions had been reduced by the 12 positions previously submitted for R12.
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Brief Area Updates – December 10, 2019 Nashville Public Library ADMINISTRATIVE SERVICES REPORT Safety/Security: September-November 2019 September: • 5 after-hour events were covered by security this month including David and Don from Raptor Abatement for bird control in the courtyard. They came every Tuesday and Thursday for 4 weeks. • Jerry Cathey and Maintenance staff helped remove the old sorting machine from Southeast in mid-September. • We saw a large increase in drug use in the restrooms at Main during September, six instances, four of which the patron was shooting up. Most of the patrons we discussed with them about treatment and they said they had been in rehab or were scheduled. We did not arrest any of them, only suspended them from the library. We try not to arrest when drugs are involved unless the patron is selling. However, we determine what is our best option to keep the Library safe / drug free and help the patron. • Locking the book statue area when we are closed has been successful so far in keeping patrons from laying, sleeping and sitting around the building when the library is closed. • Mark Crowder and Jeremy Gayer started working four 10-hour shifts in September. That gives NPL a supervisor or manager here 7 days a week open until close. It also allows Mark to start back on safety training at branches and visiting branch locations more during the days that he is on duty. Mark has also been able to cut out most over time by coming in early or late depending on the event. • We continue to try and keep the sidewalk in front of the library on Church Street clear of patrons sleeping, smoking, sitting and laying in that area and the planters. Below is the total number of incident reports for the month of September and the amount for each category. Total, 42 up from 38 in August, including: Ambulance Alarm Arrest Medical Fire Alarm
4 2 2 4 0
Illness / Accident Suspicious Activity Property Damage Theft Vehicle accident
3 1 1 2 0
Number of suspensions by conduct violation numbers: #2 — 1 #3 — 2 #4 — 3
#14 — 3 #15 — 7 #16 — 2 16 | P a g e
#5 — 2 #6 — 0 #7 — 0 #8 — 9 #10 — 7 #11 — 0 #13 — 0
#17 — 16 #18 — 1 #19 — 4 #20 — 6 #21 — 3 #22 — 2 #23 — 1
Suspensions for September: # of patrons 0 0 0 7 0 2 0 18
# of days suspended 1 5 10 30 60 90 120 365
October: • 6 after-hour events were covered by security this month including 3 days of the Southern Festival of Books. 10 nights of painting completed at Main. 6 more nights needed in November to finish. • Number of drug related incidents (only 1) are down from 6 in September. • Number of sexual related incidents increased this month with most at Main but also at some branch locations. • Applications for open security positions have been received and are being reviewed to set up interviews during the first part of November. • New signs posted in nested parking area for No Trespassing have been installed at entrance. Below is the total number of incident reports for the month of October and the amount for each category. Total, 48 up from 42 in September, including: Ambulance Alarm Arrest Medical Fire Alarm
4 1 2 1 0
Illness / Accident Sexual Activity Property Damage Theft Vehicle accident
3 8 0 4 0
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Number of suspensions by conduct violation numbers: #2 — 0 #3 — 6 #4 — 0 #5 — 5 #6 — 1 #7 — 0 #8 — 4 #10 — 4 #12 — 1 #13 — 0
#14 — 3 #15 — 7 #16 — 2 #17 — 16 #18 — 1 #19 — 4 #20 — 6 #21 — 3 #22 — 2 #23 — 1
Suspensions for October: # of patrons 0 0 0 16 0 6 0 20
# of days suspended 1 5 10 30 60 90 120 365
November: • 6 nights of painting done to finish up the 3rd floor in Pub Tech. The GALA was a success without any security issues. • Jacques Debois, currently in Metro jail on unrelated charges has been suspended and a police report has been filed at Inglewood Branch for theft of 28 DVDs. He also stole approximately 50 DVDs from East the week before the Inglewood theft (caught on video at both locations). He was suspended from the Bordeaux Branch for trespassing 2 days prior to the theft at the Inglewood Branch. We will prosecute for the thefts. • We had to perform CPR, use the A.E.D. and administer Narcan for the first time at the Main Library the day before Thanksgiving. The male patron overdosed on heroin (in a 3rd floor restroom). Thanks to the quick actions by security staff (library and G4S) the patron did survive. • Interviews will start on December 3 for the open security guard positions. Below is the total number of incident reports for the month of November and the amount for each category.
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Total, 35 down from 48 in October, including: Ambulance Alarm Arrest Medical Fire Alarm
5 1 4 4 1
Illness / Accident Sexual Activity Property Damage Theft Vehicle accident
1 0 0 2 0
Number of suspensions by conduct violation numbers: #1 — 1 #3 — 4 #4 — 0 #5 — 5 #6 — 1 #7 — 0 #8 — 4 #10 — 1 #12 — 0 #13 — 0
#14 — 1 #15 — 2 #16 — 3 #17 — 6 #18 — 1 #19 — 7 #20 — 5 #21 — 6 #22 — 0 #23 — 0
Suspensions for November: # of patrons 0 0 0 8 0 8 0 14
# of days suspended 1 5 10 30 60 90 120 365
Delivery: September-November 2019 Main: We received 439 UPS packages and sent 33 packages out UPS GROUND in September. We received 567 UPS packages and sent 52 packages out UPS GROUND in October. We received 394 UPS packages and sent 27 packages out UPS GROUND in November. There were 44 overnight packages received from FedEx, DHL, etc. in September. There were 69 overnight packages received from FedEx, DHL, etc. in October. There were 33 overnight packages received from FedEx, DHL, etc. in November.
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We received 98 inserts of mail from the United States Post Office and we sent 64 inserts of mail to Metro Mail for postage in September. We received 128 inserts of mail from the United States Post Office and we sent 82 inserts of mail to Metro Mail for postage in October. We received 95 inserts of mail from the United States Post Office and we sent 67 inserts of mail to Metro Mail for postage in November. There were 42 special deliveries from RJ Young, Supply Room, Firefly, Amazon, etc. in September. There were 47 special deliveries from RJ Young, Supply Room, Firefly, Amazon, etc. in October. There were 36 special deliveries from RJ Young, Supply Room, Firefly, Amazon, etc. in November. Branches: For the month of September, we moved 6,615 hold bins (211,680 items); 4,847 non-hold bins (155,104 items); 1,602 Circulation bins (51,264 items). This gives us a grand total of 13,064 bins moved, a total item count of 418,048 with an average of 653 bins and 20,902 items moved per day. For the month of October, we moved 6,909 hold bins (221,088 items); 5,413 non-hold bins (123,216 items); 1,732 Circulation bins (55,424 items). This gives us a grand total of 14,054 bins moved, a total item count of 399,728 with an average of 611 bins and 17,379 items moved per day For the month of November, we moved 5,723 hold bins (183,186 items); 4,357 non-hold bins (139,424 items); 1,419 Circulation bins (45,408 items). This gives us a grand total of 11,449 bins moved, a total item count of 368,018 with an average of 605 bins and 19,369 items moved per day 0 skids were sent to Pratt industries for book recycling in September. 11 skids were sent to Pratt industries for book recycling in October. 0 skids were sent to Pratt industries for book recycling in November. 8 skids were sent to BWB in September. 9 skids were sent to BWB in October. 5 skids were sent to BWB in November. Daily complete Percentages: Holds 20 of 20 days for 100% in September. Holds 23 of 23 days for 100% in October. Holds 19 of 19 days for 100% in November. 20 | P a g e
Facilities Maintenance: September-November 2019 September: Tamis work order report shows 554 requests, 463 completed, 91 still active. This month was 84% completion. October: Tamis work order report shows 333 requests, 231 completed, 102 still active. This month was 69% completion. However, Maintenance completed pressure washing the façade of the Main Library which took a great deal of time otherwise dedicated to processing work orders. Total # # Completion Work # Active Completed % Orders
Craft
Month
None Entered
October 2019
11
0
11
0%
Branch Custodial Services
October 2019
77
67
10
87%
Canceled
October 2019
2
2
0
100%
Contractor
October 2019
23
0
23
0%
Maintenance
October 2019
220
162
58
74%
Quantity Completed Active Completion 333 231 102 69% 1. 2. 3. 4. 5. 6. 7. 8.
Carpets cleaned at Green Hills East sewer issue Windows cleaned at North, Old Hickory Electric outage at Green Hills Irrigation repairs at Madison, Goodlettsville Hermitage –removed all old /rotten wood from walkway entrance Pressure wash Main front entrance Repair lights on Hermitage walkway now that wood is removed
November: Tamis work order report shows 345 requests, 268 completed, 77 still active. This month was 78% completion. Maintenance and custodial were all hands-on-deck to make sure the Main Library was clean and all systems working properly for the annual NPLF GALA.
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Total # # Completion Work # Active Completed % Orders
Craft
Month
None Entered
November 2019
4
0
4
0%
Administration
November 2019
3
3
0
100%
Branch Custodial Services
November 2019
73
71
2
97%
Contractor
November 2019
31
0
31
0%
Electrical
November 2019
55
50
5
91%
Grounds
November 2019
48
37
11
77%
Main Custodial Services
November 2019
3
1
2
33%
Maintenance
November 2019
128
106
22
83%
Quantity Completed Active Completion 345 268 77 78% 1. Carpets cleaned at Hermitage, Hadley Park, Looby, Bordeaux, Pruitt, Richland Park and Goodlettsville 2. Tile deep clean at Edmondson Pike, Green Hills, Hermitage, Bordeaux 3. Winterize Goodlettsville irrigation 4. Work on GALA at Main 5. Parking lots swept and vacuumed at Bordeaux, Green Hills, Goodlettsville
BRANCH SERVICES REPORT OPERATION WARM AND WARM WELCOME TO THE LIBRARY EVENT: Pruitt Branch hosted this special event on Saturday, November 23, from 10:00 to noon. Operation Warm is a national organization that reached out to NPL. The library staff worked with Napier Elementary staff to identify 150 students who were in most need of a coat. Each student received a new puffer jacket and book. The Puppet Truck provided great entertainment with their presentation of Aesop’s Fables. It was nice to see the students’ faces light up as they received their new coat and book.
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RICHLAND PARK FRIENDS OF THE LIBRARY: The Richland Park Friends group has been slowly becoming more robust this fall. Currently, Friends are working on finishing details for a Friends’ sponsored event and fundraiser. Friends’ funds were used to order logo mugs with the same design as the Richland Park canvas bags. Friends are putting ingredients for Polar Express hot chocolate in the mugs, gift wrapping, and labeling them with a tag that explains to the customer that a donation was made to the Richland Park Friends. Details were worked out with Amy Renigar so customers can pre-order online with a card. To date, half of the 108 logo mugs have been pre-ordered. Friends are also sponsoring a free Polar Express photo booth and holiday craft on 12/14 where customers can pick up their purchases or enjoy the event. FRIENDS OF THE THOMPSON LANE LIBRARY: The Friends of the Thompson Lane Library was formed several months ago. The group already organized a library book sale at the Alive Symposium held on November 7 at Belmont University. FRIENDS OF THE MADISON LIBRARY: The Madison Branch continues to receive support from their Friends in the form of in-kind gifts. This month they received another large donation of snacks. They also received a large donation of coffee from the Nashville Food Project. The staff plans to offer free coffee in the mornings, available for everyone, but especially for customers who spend the night outside in the cold. PERFORMANCE MANAGEMENT, PERFORMANCE IMPROVEMENT PLANS, FMLA AND COACHING TRAINING: Library managers attended a four-hour Performance Management Training presented by Wanda Hadley from Metro Human Resources. Wanda also presented on the topic of coaching at both the All Managers Meeting and the Branch Managers Meeting. Sherry Adams and Libby Cain also provided training on writing Performance Improvement Plans and FMLA. TODAY IN NASHVILLE INTERVIEW: Looby branch manager, Joanna Roberts, was interviewed on WSMV’s Today in Nashville program to discuss current titles and trends in teen literature. In June librarians nationwide nominated their top 2019 teen books for Parents magazine. Teens reviewed the books and the results were released this month. Three of Joanna's recommendations made it into the top six! RIDE FOR READING is a non-profit organization located in Nashville that donates books to children from low-income areas and hosts fundraising events to promote literacy as well as educating about bicycling. Thompson Lane branch manager, Syreeta Butler, received official confirmation of being accepted as a board member for Ride for Reading. NATIONAL ASSOCIATION FOR THE EDUCATION OF YOUNG CHILDREN CONFERENCE: Lisa Bubert, Madison’s children’s librarian, was selected to present a program entitled “The Power of Many Stories: How to Use Storytelling to Effectively Advocate for Children’s Services”. NORTH BRANCH IMPROVEMENTS: With special assistance from Michael Lusk, television and audio-visual components were installed this month. A full-time security guard was also added, and the staff have been very complimentary of both adding the guard and the guard assigned to the branch. New meeting room chairs and lounge chairs are on order. 23 | P a g e
SOUTHEAST BRANCH CELEBRATES A FIVE-YEAR ANNIVERSARY: On October 18 and 19, the Southeast Branch celebrated 5 years in their current location by offering cookies and crafts to customers. Many customers and former Southeast staff stopped by to celebrate. IMPACT OF MUSIC AND MOVEMENT AT THE EDMONDSON PIKE BRANCH. Ashley Walker-Tyler came up with this program idea. It is so successful that it is offered twice a week. A customer recently asked to speak to the branch manager, Linda Harrison, and shared the following: “My name is Amy and this is my son Aiden. We just moved here a few months ago and things have been pretty rough. I was trying to find something that Aiden and I could do and stumbled upon Music & Movement. Aiden is very shy and doesn’t do well around strangers, so I was hesitant. After just a few classes, he runs up to Miss Ashley and gets shakers and plays with the other kids. This class has changed our lives. I never in a million years thought this could happen. We love Miss Ashley and I just wanted her boss to know!” INGLEWOOD NEIGHBORHOOD ASSOCIATION DONATION: Branch manager, Suzanne Robinson, applied for and received $1,000.00 grant from the Inglewood Neighborhood Association to purchase a laptop for the library.
COLLECTIONS AND TECHNOLOGY SERVICES REPORT Collections & Technology Services • Successfully held fundraisers for MMAD (Metro Makes a Difference) campaign, raising more than $600 from the garage/bake sale. Shared Systems / Web • The migration of the website to a Drupal 8 platform continues with Jenny Ellis and Kyle Cook working with the vendor to prioritize work and meet deadlines. • Michelle Bauder trained on approving events in Bedework calendar. This should help with web services periodic workload. • Continuing to work on integrating web team work and methods into Shared Systems team flow. • Patron privacy and data security workshop held at the Bellevue Branch by Bryan Jones and Jesse Morros. • Beta of paperless registration module delayed. Working on the online only card portion first. These will be set to expire in 45 days. Current online only patrons will also be set to expire. Working with MarComm and Matt Fox to email patrons about change. • Jenny Lane and James Staub are working with Stephanie Rodriguez, the Manager of Limitless Libraries, and Stephanie Ham, the Director of MNPS Libraries, on a full day preconference workshop for PLA 2020. • Bryan Jones wrote a privacy policy for NPL that has passed the PRC and is ready for Board approval.
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• • •
Implemented iteration of open source discovery layer platform, Aspen. Will seek a single source provider provision (Bywater) for support and development from Metro Procurement. Completed database cleanup (deletion of inactive and expired accounts, withdrawn items, etc.) Jesse Morros set up new ticketing system for MNPS libraries using Springshare software (LibAnswers) with help from Jenny Ellis.
Materials Management • Barcoding staffers Kyle Yadlosky and Monica Smoot are being cross-trained by Amanda Dembiec on interlibrary loan workflows in order to facilitate coverage during holidays and vacations. • Bethany Baeuerlin, Cataloging Manager, is working with Shared Systems to delete and replace NPL holdings in WorldCat/OCLC. • Recent sudden retirement of selector Laurie Handshu has impacted workload of department, particularly Materials Services Manager Noel Rutherford. Approval for hiring a replacement selector has not yet been obtained from Metro HR. Technology • Larry Jirik and team confirm Windows 10/Office365 migration completion date of 12/13/19. • Larry is working with Elizabeth Roth and branch services on health trend kiosk set-up at a few branches.
COMMUNITY ENGAGEMENT AND EDUCATION REPORT Wishing Chair • Premiered “Lorraine” based on the book by Ketch Secor and illustrated by Higgins Bond. Puppet Truck • Performed shows at the TN State Museum, the School Choice Festival, and the Fall TN Craft Fair. Bringing Books to Life • 47 programs with 1,485 in attendance. • BBTL had opportunities to extend its reach beyond its usual audiences with presentations at Belmont and Lipscomb University. • BBTL was noted in Tara Scarlett’s op-ed regarding Nashville’s 3rd grade literacy challenge. Adult Literacy • The Collective Impact work was honored as a finalist at CNM’s Salute to Excellence, for UW’s Community Impact Award. 25 | P a g e
• •
•
Granted $50,000 from the Frist Foundation to support our shared technology platform. Presented at the Task Force on Immigrants and Refugees, the Only + Together Conference (churches supporting refugees), Bass Learning Center job fair, and Vanderbilt Peabody’s class in Nonprofit Management. Trained a new teacher on NPL’s curriculum at Room in the Inn.
NAZA • NAZA and Vanderbilt’s Peabody College convened its Youth Development Working Group. The Youth Outcomes and Assets Framework will be adopted in March of 2020. • NAZA also celebrated the 20th Anniversary of Lights on Afterschool throughout the month, with over 30+ events hosted by NAZA-funded partners. In early November, the Tennessean published a follow-up op-ed underscoring the importance of afterschool programs, which can be found here: http://bit.ly/nazaoped2019 Studio NPL • Studio Outreach Coordinator Monica presented at the Suicide and Trauma Prevention Summit. • Studio NPL Main hosted a STEAM-centered field trip for a French High School class through the Sister Cities exchange program. • Launched an in-depth coding workshop for teens at the East branch. Be Well at NPL • Presented to Envision Cayce community leader group about stroke health initiative and tobacco cessation opportunities. • Presented to Small World Yoga volunteer teachers about their impact at library locations. Digital Inclusion • New partner: Foster Grandparents • New service: Online Health Literacy Limitless Libraries • Stephanie Rodriguez attended the Achieving Together conference held in Indianapolis, IN. • Circulation is up 10% compared to the same timeframe last year. • Attended Literacy Nights at Glencliff High, J.E. Moss Elementary, and Ida B. Wells Elementary. • Attended the TLC annual conference in St. Louis to receive training on new CarlX developments.
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Production Services • Provided all audio-visual support for the Southern Festival of Books including 10 contract technicians working in 8 rooms. Over 150 authors were assisted with audio, PowerPoint presentations, and video presentations. System-Wide Programming • Salon@615 featured two authors: Gloria Steinem in conversation with Ashley Judd at War Memorial Auditorium and Ta-Nehisi Coates with Tiana Clark at TPAC's Polk Theater. • Nashville Public Library is working with the Nashville Soccer Club to promote a community art project.
MAIN REPORT PLA Preparations Main Library is getting a spruce up ahead of PLA Conference in February. The interior has been painted and new flooring has been laid in a few areas. Popular Materials will be closed December 16-26 while the wood floor is refinished. Holds will be available for pick up in the lobby during that week. The exterior has been pressure washed and is white once again. Southern Festival of Books The Southern Festival of Books was a great success. Main Library held its biggest book sale ever, raising $11,360 that will support Main programs. Summer Reading Preparations Temperatures may be falling outside, but NPL is preparing for Summer. Pat Bashir, our Children’s manager, participated in a panel at Summer Reading Conferences held throughout the state to talk about how to reach diverse populations in your community and why it is necessary to offer culturally diverse programs even in communities that are not very diverse. Get Out! The Teen staff designed and opened an escape room in the Teen department that uses some materials from the Archives collection. It has been very popular and has brought in many new people including out-of-towners to the library. In fact, the Teen department has decided to run the escape room an extra month to accommodate the demand. Let’s Go Predators! Main Library and MarComm staff provided a library outreach booth at Predsfest. Fans were eager to get their limited-edition Nashville Predators library card. They signed up around 100 new patrons at the event.
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Hey Alexa, Play the Talking Library Want to hear NPL’s Talking Library? Just ask Alexa. • First, enable Simple Radio by saying, “Alexa, enable Simple Radio.” You only have to do that once. After that, it’s installed on your device. • Then, anytime you want to listen to the TL just say, “Alexa, play Nashville Talking Library with Simple Radio”. Our stream (with disclaimer) comes right up. • To stop playing the stream say, “Alexa, stop” or “Alexa, pause”.
MARKETING AND COMMUNICATIONS REPORT When I Read About War … NPL employees gave us their perspectives on war for Veterans Day. Web:
1,174 blog views
Socials:
17,501 reach
Email:
18,893 opens w/ 1,109 clicks to story on NPL’s blog
Sesame Street Turns 50 Bringing Books to Life shared their favorite Sesame Street moments and how to use them for everyday learning with children. Web:
Average 19 homepage views / day + 443 blog views
Socials:
2,916 reach
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Gnash at NPL Patrons who are also Preds fans continued to celebrate the Gnashville Public Library Card. Web:
Average 24 homepage hits / day
Socials
9,059 reach
Operation Warm A coat and book drive at Pruitt Branch Library Web:
Average 28 homepage views / day for a total of 111 views
Socials:
2,463 reach
The Girl Who Sang the Storm Away We got a behind-the-scenes look at Wishing Chair’s new show. Web:
1,358 blog views + 175 homepage hits
Socials:
6,638 reach
News:
Story in Tennessean
Why Afterschool Time Matters For National Lights on Afterschool Day, we shone a light on the Nashville After Zone Alliance (NAZA). Web:
109 blog views
Socials:
7,552 reach
News:
Guest editorial by Anna Harutyunyan, NAZA Executive Director, in Tennessean
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eBooks For All NPL continued its advocacy on MacMillan’s e-book embargo. Web:
1,873 blog views + 385 homepage views
Socials:
22,695 reach
Email:
16,306 opens w/ 163 clicks to online petition by American Libraries Association
News:
Story on WPLN Story on News 4 Story on News Channel 5 Featured on episode of podcast Book Riot Story in Library Journal Story by Associated Press, which Washington Post and NYT ran
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Old Business – December 10, 2019 Nashville Public Library Nashville Public Library Board December 10, 2019 Resolution Title: Cayce-Boscobel Branch Library History/Background/Discussion: In review, since 2015, Nashville Public Library (NPL) has been in discussions with MDHA to include a 20,000 – 25,000 square foot library branch in the new Cayce-Boscobel development. This new branch is included in the revised NPL Facilities Master Plan, approved by the Library Board in April 2019. East Nashville has a population in excess of 85,000. It is growing and becoming more population dense. NPL currently serves this entire area with only two branches, totaling 10,760 square feet. With a combined facilities age of nearly 150 years, these outdated buildings are no longer practical for contemporary library service. Anchoring an area of Cayce-Boscobel with a branch library will be a positive step for Nashville. NPL representatives attend Cayce-Boscobel meetings and have been a part of the discussions through the early phase of redevelopment-construction. Over the last year NPL staff have worked with MDHA staffs and Gobbell Hayes Partners, Inc. to refine a two-story branch plan that is a stand-alone library. In addition, an approximately $16 million budget has been developed that includes renovations for the East Branch Library. In January 2019 the NPL board approved a resolution stating, “the Nashville Public Library Board of Trustees that the Library Director is authorized to develop a formal agreement with MDHA in regard to the library moving forward with a Cayce Branch Library.” The resolution further stated, “that the Library Director communicates to the Mayor’s Office that the Library Board supports the Cayce Branch Library initiative in collaboration with MDHA and requests that the Nashville Metropolitan Government develop a means of funding in order to make it a reality.” The Library Director has been in communication with both the Briley Administration and the new Cooper Administration regarding NPL’s interest to proceed with this building. At present there is not a funding commitment by the Cooper Administration regarding Cayce-Boscobel. Since January 2019 MDHA has sought New Market Tax Credits (NMTC) and other discount funding options. NPL provided a letter of support for this application. MDHA was unsuccessful in obtaining NMTC during this initial grant phase and plans to make another attempt in early 2020. NMTC pursued by MDHA would save approximately 25% of the identified capital costs of $16 million associated with the construction of the new Cayce-Boscobel Library and renovation of 31 | P a g e
the East Branch Library. MDHA has also discussed a funding model where MDHA provides the initial cost of construction for the new library and the East Branch renovation that requires future repayment by Metro Government in a negotiated agreement. To apply for NMTC this round, MDHA requires acknowledgment that NPL is indeed interested in continuing with the project.
Recommendation: That the Board authorize the Library Director to continue discussions with MDHA on the Cayce-Boscobel Library project and develop a letter of agreement should Metro funding becoming available. Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Kent Oliver, Terri Luke, Susan Drye
RESOLUTION 2019-12.01 Cayce-Boscobel Branch Library
WHEREAS, a Cayce-Boscobel Branch Library is necessary to serve Nashvillians in the East Nashville area, and WHEREAS, the Nashville Public Library and the Metropolitan Development and Housing Agency (MDHA) have developed a plan for Cayce-Boscobel that includes a public library branch, and WHEREAS, NPL’s revised Facilities Master Plan 2015 – 2040 supports a new Boscobel Branch Library as well as a renovation and repurposing of the East Branch Library, and WHEREAS, MDHA wishes to obtain significant funding discounts towards construction of such a library and renovating the East Branch Library: NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Library Director is authorized to provide a letter of support to MDHA expressing its desire to pursue the construction and operation of a Boscobel Branch Library and East Branch Library renovation, and BE IT FURTHER RESOLVED that the Library Director communicates to the Mayor’s Office that the Library Board supports the Boscobel Branch Library initiative in collaboration with MDHA and requests that the Nashville Metropolitan Government develop a means of funding to make it a reality. 32 | P a g e
Old Business – December 10, 2019 Nashville Public Library Nashville Public Library Board December 10, 2019 Resolution Title: Revision of the Polling Place, Petitioning and Political Campaign Policy History/Background/Discussion: March 20, 2015 the Library Board approved the Polling Place, Petitioning and Political Campaign policy. This policy addresses what can be placed at or done at library facilities or on library property during political campaigns or ballot issues. Currently we have 6 – 8 facilities that the Election Commission uses for either early, regular, runoff or fail safe voting sites. The Library wishes to revise some of this policy to address issues that have arisen at voting site libraries since this policy was first approved.
Recommendation: That the Board adopts the revised policy that addresses some of the issues that have arisen since the original approval of the Polling Place, Petitioning and Political Campaign Policy. Draftor(s): Susan Drye, Associate Director for Administrative Services Person(s) Responsible for Implementation: Susan Drye, Terri Luke, Jena Schmid and Andrea Fanta
RESOLUTION 2019-12.02 Polling Place, Petitioning and Political Campaign Policy WHEREAS, the library seeks to be a welcoming place for all those wishing to use its services, and WHEREAS, library facilities will continue to be active early, regular, runoff and fail safe voting sites for Davidson County, and WHEREAS, current library policy addresses voting site issues and in an effort to make policy pertaining to libraries as voting sites more concise and clear; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the revised Polling Place, Petitioning and Political Campaign Policy be adopted and that library’s policy and procedures be revised to reflect this.
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Nashville Public Library Departmental Policies
Polling Place, Petitioning and Political Campaign Policy
Policy Information Revised Date: Approved Date: Effective Date: Keywords:
December 10, 2019 March 20, 2015 March 20, 2015 Polling Place Petitioning Campaign Voting Sites
Policy
Polling Place, Petitioning and Political Campaign Policy NASHVILLE PUBLIC LIBRARY LIBRARIES AS VOTING SITES POLICY
GENERAL POLICY: As an important public institution in our democratic society the Nashville Public Library is pleased to host election polling for Nashville and Davidson County at designated library locations. The library is committed to ensuring our community’s access to library services and the safety of library users in our buildings and on library premises during polling. Expressive activity at polling locations does not supersede the public’s right of unfettered access to public library services. When the library is selected as an early, regular, runoff or fail safe voting site, the following policy will apply to all library locations and voting sites. 1. Organizations or individuals may not set up a booth, information table or collection/donation station, staffed or unstaffed, in a library facility or on library property. This includes, but is not limited to, voter registration booths, promotional or public service activities by organizations, food tables, services or stands. Groups or individuals may not distribute literature or other material except in accordance with this policy. Tents will not be allowed on library property. On days when voting is conducted, library branches that are used as early, regular, runoff or fail safe voting sites will provide one 10’ x 20’ library tent that all members of the public, including campaign volunteers, may use and share. No other tents, large umbrellas, etc. are allowed.
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2. Signage may only be displayed in designated areas on library property no earlier than sixty (60) days prior to an election. The designated areas will be determined and communicated by library managers subject to available space. 3. Commercial signage is prohibited. Any commercial signs displayed in the designated area shall be removed and discarded. 4. So that ALL who visit the library can use and enjoy library facilities, no use of amplifying devices are allowed. This includes but is not limited to bullhorns, speakers, microphones and loud music. 5. All signage must meet the following conditions:
A.) The number of signs allowed at any library location is limited to 4 signs per organization. If more than 4 signs are placed, any number above the 4 will be removed. B.) Signs may not exceed 18� x 24� (typical yard sign) in dimension. The dimension applies to both length and width (neither dimension may exceed 24�). C.) Signs may not be hung on library property (examples are but not limited to hanging signs from fencing, trees, other signs, etc.) D.) Signs may not be stacked upon one another. E.) Signs not in compliance with this policy will be subject to immediate removal and will be discarded without notice. F.) Signs remaining after the election will be removed and held for pick up the day after the election. All signs must be claimed and removed within 5 days after the official voting day(s) or they will be discarded. 6. No signs are permitted at any time on library properties not designated as a regular, runoff or fail safe voting site. 7. Petitions of any kind are not permitted in library facilities. Library managers may designate areas outside of library facility entrances for public petitioners that do not impede access to the library or establish a harassing environment for library users. 8. Poll watchers and Davidson County Election Commission staff, not library staff, will apply and enforce rules consistent with the State of Tennessee and Davidson County Election Commission including the 100-foot campaign free zone surrounding polling sites. 9. For filming in library facilities or on library properties, please refer to the Filming and Photography Policy. Media requests should be referred to the library Marketing and Communications team.
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Old Business – December 10, 2019 Nashville Public Library Nashville Public Library Board December 10, 2019 Resolution Title: Towing of Illegally Parked or Abandoned Vehicles on Library Property or in Library Designated Spaces History/Background/Discussion: The Nashville Public Library has had a procedure in place for many years to address towing abandoned vehicles on library property. However, Nashville Public Library has not formally instituted a policy which gives appropriate personnel authority to tow any vehicle which has been abandoned. Additionally, in recent years, the Nashville Public Library has encountered not only more not abandoned vehicles but illegally parked vehicles on library property on in library designated spaces. The proposed policy will formally address and give authority to Nashville Public Library to tow abandoned or illegally parked vehicles on library property or in library designated spaces. Recommendation: The Board approves the Towing of Illegally Parked or Abandoned Vehicles on Library Property or in Library Designated Spaces Policy. Draftor(s): Susan Drye, Assistant Director for Administrative Services Person(s) Responsible for Implementation: Susan Drye
RESOLUTION 2019-12.03 Towing of Illegally Parked or Abandoned Vehicles on Library Property or in Library Designated Spaces
WHEREAS, the library wishes authorization to tow any illegally parked or abandoned vehicles on library property or in library designated spaces, and WHEREAS, before Nashville Public Library begins towing, a board approved policy concerning towing should be in place granting Nashville Public Library authority to tow illegally parked or abandoned vehicles on library property or in library designated spaces; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that Nashville Public Library is authorized to tow illegally parked or abandoned vehicles on library property or in library designated spaces effective December 10, 2019 and in addition, Nashville Public Library will develop or revise needed procedures to accompany this policy. 36 | P a g e
Nashville Public Library Departmental Policies
Towing of Illegally Parked or Abandoned Vehicles on Library Property or in Library Designated Spaces Policy
Policy Information Approved Date: Effective Date: Keywords:
December 10, 2019 December 10, 2019 Abandoned, Parking, Illegally, Vehicles, Library Property
Policy
The purpose of this policy is to assist library patrons’ ability to find reasonable and accessible parking while visiting the library and have a plan to tow away unauthorized or illegally parked vehicles. While it is the one of the goals of Nashville Public Library to provide services to library patrons, we also want to be good neighbors to the businesses and residents in the communities that we serve. Nashville Public Library will only tow a vehicle as a last resort. NPL will consider several factors before towing an illegally parked or unauthorized vehicle. 1. Is the vehicle causing a safety hazard such as blocking a drive lane / fire lane or entrance to our facility? 2. Is the vehicle parked in a place that a reasonable person would know not to park such as non-patrons parked in a marked Library Only parking space / handicap parking only or in a grassy area (not in a designated parking lot/space)? 3. Did library staff make reasonable attempt to locate the owner before towing a vehicle? 4. Has a vehicle been parked on library property without movement for at least three (3) days and has notification been placed on the abandoned vehicle alerting the vehicle owner of possible towing? If the answer to any of these questions is “yes�, Library Administrative staff and/or Library Security Manager or Library Security Supervisor will be notified and will authorize towing of any offending vehicle.
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Towing of illegally parked vehicles on library property or library designated spaces is sometimes necessary: • • • •
To maintain enough available parking spaces for library patrons To make sure hazardous driving conditions are alleviated To ensure library designated parking spaces are being used by library patrons during operating hours To remove abandoned vehicles from library property:
Reasons to authorize towing a vehicle:
1. Vehicles illegally parked. (See definition below.) 2. Non-library patrons parking (including valet parking) in designated Library Only parking spaces while visiting other venues or nearby businesses during library operating hours. 3. Abandoned motor vehicles on library property. (See definition below.) With approval of this policy, signs would be placed at branch(es) having parking issues along with the no parking signs advising the vehicle owner of the following items. A). That vehicles will be towed at the owner’s expense. B). The location and phone number of the wrecker service to claim their vehicle. The Library Safety and Security Manager will set up a procedure with a wrecker service with a list of persons authorized to tow from library locations. Definitions: Illegally parked vehicles: A. Vehicles parked in main drive lanes (including the drive-up book return lane) B. Vehicles parked in fire lanes C. Vehicles parked in grass areas D. Vehicles parked at sidewalk curbs E. Vehicles parked in multiple parking spaces F. Vehicles parked in any area not designated for parking G. Vehicles parked in front a library or exit Abandoned motor vehicles: "Abandoned motor vehicle" means a motor vehicle that: A. Is left unattended on public property for more than ten (10) days; B. Is in an obvious state of disrepair and is left unattended on public property for more than three (3) days; C. Has remained illegally on public property for a period of more than forty-eight (48) hours. (Tenn. Code Ann. § 55-16-103)
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