NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting February 18, 2014
Nashville Public Library Board of Trustees Agenda February 18, 2014 Pruitt Branch Library 117 Charles E. Davis Boulevard Nashville TN 37210 Meeting Room - 12:00 Noon I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Secretary, Lucy Haynes a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Lucy Haynes
VI.
Approval of Minutes: January 21st, 2014…………………..……………………………………….………….pg. 1 – 3
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. Pruitt Branch Update – Larry Price, Ibiba Okpara b. NPL Security – Susan Drye
IX.
New Business a. FY1415 Budget Enhancement Resolution (distributed at meeting)
X.
Adjournment
Next Board of Trustees Meeting 12:00 Noon – March 18, 2014 Main Library – Meeting Room 615 Church Street Nashville TN 37219
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES January 21, 2014 12:00 Noon Board Room, Main Library, 615 Church Street, Nashville, TN 37219 Members Present:
Keith Simmons, Margaret Ann Robinson, Francie Hunt, Joyce Searcy and Sepi Khansari
Members Absent:
Lucy Haynes, Robert Oermann
Library Staff:
Kent Oliver, Elyse Adler, Larry Price, Susan Drye, Tricia Bengel, Sarah Squires, Andrea Fanta, Ken Fieth and Beth Deeb
Also Present:
Tari Hughes, Nashville Public Library Foundation President Ashley Daugherty, Mayor’s Office Corey Harkey, Metro Department of Law Attorney
Visitors:
Mark Naccarato, SEIU Representative Tony Gonzalez, The Tennessean Steve Reiter, member of the public
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:04 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Introduce Visitors Mr. Simmons noted that Mr. Gonzalez from the Tennessean was in attendance. IV. Public Comment Steve Reiter commended Kent Oliver’s involvement with the American Library Association’s support of the USA Freedom Act, and applauded the Board for the new food and drink policy adopted at last month’s meeting for a six-month trial period. V.
Approval of Minutes: December 17th, 2013 Margaret Ann Robinson moved for approval of the minutes from last month’s meeting; the motion was seconded by Francie Hunt and passed unanimously. 1|Page
VI. Library Director Report—Kent Oliver, Library Director a. Mr. Oliver reported that recent cold temperatures had caused frozen pipes at the Hermitage Library and low building temperatures in some of the other branches. b. Old Hickory and Edgehill recently reopened after renovations; the Mayor attended and spoke at both reopenings. c. Mr. Oliver noted that now that the Communications/Public Information department is fully staffed, the library has been getting increased media coverage. d. The new issue of UnBound has been released. e. Mr. Oliver commended the library’s IT staff for assisting with the technology side of the recent renovations. f. Mr. Oliver noted that the library now has forty open positions, which particularly affects public service desks. A new Finance Manager was recently hired. g. Mr. Simmons commented on the December statistical summary: there continue to be huge increases in circulation of downloadable materials; the Main Library saw a 20% increase in visits, presumably due to being open on Mondays; and library card registration is down overall. Mr. Oliver responded that Sarah Squires is working on a strategy for new registrations, particularly among non-users. VII. Staff Reports a. Nashville Public Library Foundation Update—Tari Hughes, President Ms. Hughes reported on the Foundation’s $15 million Write the Next Chapter campaign, of which $11.3 million has already been raised. VIII. New Business a. Appointment of Metropolitan Government of Nashville & Davidson County Archivist In order to comply with state law, the Board was asked to formally appoint Ken Fieth as the Metro Archivist so that he can continue to serve as an ex officio member of the Metro Public Records Commission. Ms. Robinson moved to adopt the resolution, Joyce Searcy seconded the motion, and it passed unanimously. b. Preliminary 2014/15 Library Budget Request Discussion Mr. Oliver will give a more formal presentation to the Board next month, but noted several specific items under consideration he foresees: o o o o o o o
Additional staffing for the new Bellevue and Southeast Libraries Bond funding for continued renovations including Bordeaux and Edmondson Pike Libraries The shift of the NAZA program from the Mayor’s Office to the Library Friday openings for branches A joint ILS for NPL/Limitless Libraries and MNPS Technology for learning lab/Studio spaces More materials funding
He also noted that he will be preparing the 2014/15 Foundation request, which will include programming, Bringing Books to Life/literacy initiatives, learning labs, and other funding needs related to the strategic plan. He explained that the Foundation contributes over $2 million per year towards library operations, mainly programming, staff, and materials. Mr. Simmons commented that the library will need the Mayor’s help to ensure that the Studio is operational as well as sustainable (including staffing and technology). Tricia Bengel reported that MNPS requested the joint ILS (catalog) system, which would 2|Page
consolidate student records, collection information, and materials processing. If approved, this will be the only system of its kind in the country. c. Policy Discussion: Corporate Sponsorship of Library Programs As the library pursues large corporate sponsorships, funders may start to request name recognition on library programs. Mr. Oliver explained that he is gathering information on this issue from other libraries, but wanted to gauge the Board’s reaction to the idea of something along the lines of “SunTrust Summer Learning.” Corey Harkey also noted that there will be some legal implications, such as the fact that any business could want to be a sponsor (for example, beer or liquor companies). It was agreed that these gifts would need to go through the Foundation, and Ms. Hughes pointed out that some naming opportunities already exist. For example, several rooms and art exhibits have been named in the past, and HCA was recently given recognition for underwriting story times. Mr. Simmons pointed out that public radio and television do fundraising of this type. The general consensus of the Board was that it was an unavoidable consequence of soliciting large donations. IX. Adjournment The meeting adjourned at 1:08 p.m. Next Board Meeting—Noon, February 18, 2014 Pruitt Branch Library Meeting Room 117 Charles E. Davis Boulevard, Nashville TN 37210
Respectfully submitted by Beth Deeb
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Statistical Summary – February 18, 2014 Nashville Public Library
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Jan-14 Circulation 21,787 6,905 10,619 5,445 925 39,447 14,937 49,978 2,235 612 28,420 8,143 2,308 14,877 64,354 2,120 1,251 1,039 10,251 16,450 8,000 519 85,505 2 396,129
Downloadable Materials eBooks Audio Books Video Music Magazines Total
Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours
Month Jan-14 Jan-13 % of Total Circulation 5.50% 23,696 1.74% 7,089 2.68% 11,131 1.37% 5,857 0.23% 3,471 9.96% 39,592 3.77% 17,108 12.62% 50,007 0.56% 2,187 0.15% 716 7.17% 30,499 2.06% 7,735 0.58% 3,228 12.62% 18,015 16.25% 61,866 0.54% 2,556 0.32% 3,954 0.26% 842 2.59% 10,204 4.15% 18,766 2.02% 8,839 0.13% 535 21.59% 56,563 0.26% 8 384,464
Jan-14 Circulation 33,911 11,080 43 34,953 5,518 85,505
Jan-14 2,353 Jan-14 271 2124.00
% Change 2014-2013 -8.06% -2.60% -4.60% -7.03% -73.35% -0.37% -12.69% -0.06% 2.19% -14.53% -6.82% 5.27% -28.50% -17.42% 4.02% -17.06% -68.36% 23.40% 0.46% -12.34% -9.49% -2.99% 51.17% -75.00% 3.03%
Jan-14 Year-to-Date 157,684 45,775 75,296 36,303 15,518 287,763 108,036 341,104 14,489 4,330 213,119 60,752 17,283 109,130 429,619 14,846 7,174 7,754 72,039 127,108 59,456 3,334 429,690 29 2,637,631
Jan-13 Circulation 26,016 7,794 123 14,744 7,886 56,563
% Change 2014-2013 30.35% 42.16% -65.04% 137.07% -30.03% 51.17%
Jan-14 Year-to-Date 23,473
Active Patron Cards 311,704
Jan-13 279 2338.00
Fiscal Year-to-Date Jan-13 Year-to-Date 160,562 57,145 80,177 33,293 28,788 262,789 112,857 325,125 18,101 4,651 215,775 57,922 28,548 124,964 415,482 19,261 29,475 6,944 72,828 130,866 58,208 3,467 300,837 44 2,548,109
% Change 2014-2013 -1.79% -19.90% -6.09% 9.04% -46.10% 9.50% -4.27% 4.91% -19.95% -6.90% -1.23% 4.89% -39.46% -12.67% 3.40% -22.92% -75.66% 11.66% -1.08% -2.87% 2.14% -3.84% 42.83% -34.09% 3.51%
% Change 2014-2013 -2.87% -9.15%
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Statistical Summary – February 18, 2014 Nashville Public Library Visits Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Self-Check Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Jan-14 Visits 1,528 10,711 7,496 13,446 8,007 2,278 16,660 8,401 21,383 4,000 14,293 11,469 9,291 26,100 65,860 6,994 2,076 6,701 11,874 14,473 7,401 4,446 274,888
Jan-13 Visits 2,242 16,362 9,312 14,164 7,914 4,896 18,239 23,276 25,060 4,653 16,674 13,583 11,789 30,617 55,007 8,586 6,525 8,370 11,190 14,635 8,735 4,096 315,925
% Change 2014-2013 -31.85% -34.54% -19.50% -5.07% 1.18% -53.47% -8.66% -63.91% -14.67% -14.03% -14.28% -15.56% -21.19% -14.75% 19.73% -18.54% -68.18% -19.94% 6.11% -1.11% -15.27% 8.54% -12.99%
Jan-14 Assisted Jan-14 Self-Check Circulation Circulation 5,889 12,036 2,302 3,249 2,167 6,534 1,985 2,275 188 475 9,452 21,265 5,658 6,480 7,321 32,729 718 1,023 3,538 19,084 1,677 5,338 491 1,312 6,449 5,908 8,156 18,365 270 979 424 668 350 443 1,475 6,634 3,405 10,061 1,729 4,886 148 157
Jan-14 Circ / Visit n/a 2.03 0.92 0.79 0.68 0.41 2.37 1.78 2.34 0.56 1.99 0.71 0.25 0.57 0.99 0.30 0.60 0.16 0.86 1.14 1.08 0.12 1.13
Jan-13 Circ / Visit n/a 1.45 0.76 0.79 0.74 0.71 2.17 0.74 2.00 0.47 1.83 0.57 0.27 0.59 1.14 0.30 0.61 0.10 0.91 1.28 1.01 0.13 1.04
% Change 2014-2013 n/a 40.45% 21.00% 0.49% -8.11% -42.72% 9.08% 141.90% 17.13% 18.88% 8.71% 24.68% -9.28% -3.13% -13.30% 1.82% -0.56% 54.13% -5.33% -11.36% 6.82% -10.63% 8.88%
% Self-Check 67.15% 58.53% 75.09% 53.40% 71.64% 69.23% 53.39% 81.72% 58.76% 84.36% 76.09% 72.77% 47.81% 69.25% 81.91% 61.17% 55.86% 81.81% 74.71% 73.86% 51.48%
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Statistical Summary – February 18, 2014 Nashville Public Library Hours Open Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Jan-14 Hours Open 168 160 200 159 160 64 200 160 200 160 192.5 160 160 200 233 160 80 160 160 200 160 127 3,624
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total On SiteComputer Use Total Wireless Use
Website Visits Webserver
Jan-13 Hours Open 168 168 210 167 168 168 210 168 210 168 210 168 168 210 206 168 168 168 168 210 168 135 3,952
Jan-14 Circ / Hour n/a 136.17 34.53 66.79 34.03 14.45 197.24 93.36 249.89 13.97 147.64 50.89 14.43 74.39 278.82 13.25 15.64 6.49 64.07 82.25 50.00 4.09 114.64
Jan-13 Circ / Hour n/a 141.05 33.76 66.65 34.86 20.66 188.53 101.83 238.13 13.02 145.23 46.04 19.21 85.79 303.80 15.21 23.54 5.01 60.74 89.36 52.61 3.96 101.60
122 172 322 616
63 133 338 534
% Change 2014-2013 93.65% 29.32% -4.73% 15.36%
1,917 2,187 14,549 18,653
1,592 2,103 14,102 17,797
20.41% 3.99% 3.17% 4.81%
Jan-14 62,991 18,220
Jan-13 69,285 16,546
% Change 2014-2013 -9.08% 10.12%
Jan-13 509,623
% Change 2014-2013 -7.22%
Jan-14
Jan-13
Jan-14 472,835
% Change 2014-2013 n/a -3% 2% 0% -2% -30% 5% -8% 5% 7% 2% 11% -25% -13% -8% -13% -34% 30% 5% -8% -5% 3% 13%
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Statistical Summary – February 18, 2014 Nashville Public Library
Circulation Year-to-Date 2,548,109 FY13 2,637,631 FY14
450,000
January
400,000 384,464 2013 396,129 2014
350,000 300,000
3.03%
250,000 Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
On Site Computer & Wireless Usage Year-to-Date 600,938 FY13 607,512 FY14
110,000
January
90,000 70,000
85,831 2013 81,211 2014
50,000
-5.38% Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Visits Year-to-Date 2,205,530 FY13 2,045,924 FY14
500,000
January
400,000
315,925 2013 274,888 2014
300,000
-12.99%
200,000 Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
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Statistical Summary – February 18, 2014 Nashville Public Library
New Card Registrations Year-to-Date 35,018 FY13 23,473 FY14
15,000
January
10,000
2,781 2013 2,353 2014
5,000
-15.39%
0
Feb Mar Apr May Jun
Jul
Aug
Sep
Oct Nov Dec
Jan
Total Programs Year-to-Date 3,934 FY13 4,312 FY14
900
January
700
534 2013 616 2014
500
15.36%
300 Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Total Program Attendance Year-to-Date 149,076 FY13 157,252 FY14
50,000 40,000 30,000 20,000 10,000
January 17,797 2013 18,653 2014
4.81% Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Total Website Visits Year-to-Date
600,000
January
3,601,697 FY13 3,180,248 FY14
500,000
509,623 2013 472,835 2014
400,000
-7.22%
300,000 Jan
Feb Mar Apr May Jun
Jul
Aug
Sep
Oct
Nov Dec
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Financial Overview – February 18, 2014 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of January 31, 2014 Public Library GSD-General - Operating FY12-13 PY Budget PY Actuals Prior Year Thru Thru Prior YTD Budget Current Mo. Current Mo. Variance
FY13-14 Annual Budget
CY Budget Thru Current Mo.
Actuals Thru 1/31/14
YTD Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay Overtime
9,693,900 45,300
5,654,775 26,425
5,375,729 16,205
279,046 10,220
9,987,800 45,300
All Other Salary Codes
1,140,500
665,292
831,426
-166,134
1,215,900
10,879,700
6,346,492
6,223,360
Total Salaries
123,132 11,249,000
Fringes
4,345,500
2,534,875
2,598,388
-63,513
4,536,400
Other Expenses: Utilities
1,643,100
958,475
903,720
54,755
1,643,100
5,826,217 5,509,722 26,425 11,570 709,275
720,511
6,561,917
6,241,803
2,646,233 2,816,913 958,475
858,842
Professional & Purchased Services
533,700
311,325
258,857
52,468
475,700
277,492
285,298
Travel, Tuition & Dues Communications
17,700 587,900
10,325 342,942
4,582 360,352
5,743 -17,410
17,700 587,900
10,325 342,942
15,032 269,058
478,700 1,251,600 1,755,500
279,242 730,100 1,024,042
346,387 727,463 665,472
-67,145 2,637 358,570
483,100 1,277,000 1,813,500
281,808 744,917 1,057,875
374,015 739,056 778,758
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
21,493,400 12,537,818 12,088,581
475,400
277,317
257,569
449,237 22,083,400 12,881,984 12,378,775
19,748
475,400
277,317
253,615
LIB is at 94.6% thru JAN. Most vacancies are being held open. LIB 316,495 will monitor closely. 14,855 LIB is 101.6 thru JAN. LIB will monitor -11,236 closely throughout the fiscal year. LIB is at 95.1% of total budgeted salaries thru JAN . Most vacancies are 320,114 being held throughout FY14. Fringe is slightly over at 106.4% thru JAN. LIB but does not have control over fringe costs but will monitor. In Jan a increase to fridge was given all depts for 1.5% salary increase effective -170,680 1/1/14
99,633 LIB slighly over in this line item at 102.8% due to temp services needed -7,806 to sustain library services Most travel will occur in the spring -4,707 2014. However, LIB will monitor. 73,884 LIB is over due to III library automation system payment in July and repairs to -92,207 facilities 5,861 279,117 Library appears to under budget (96.1% in total) for FY14 YTD. LIB 503,209 monitored all expenditures closely.
23,702
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 277,317
0 0 0 0 0 0 0 257,569
0 0 0 0 0 0 0 19,748
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 277,317
0 0 0 0 0 0 0 253,615
0 0 0 0 0 0 0 23,702
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 475,400
0 277,317
0 257,569
0 19,748
0 475,400
0 277,317
0 253,615
0 23,702
318 278 40
SUMMARY OF VARIANCE:
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Personnel Summary – February 18, 2014 Nashville Public Library
January 2014 New Hires / Resignations
New Hires Name
Classification
Hill-Ocando, Carla
Circulation Supervisor
Hire Date 1/20/2014
Location Edmondson Pike
Resignations Name
Classification
Youngblood, Kara
Library Associate 1
Resignation Date 1/2/2014
Location Madison
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Personnel Summary – February 18, 2014 Nashville Public Library NPL Vacancies as of 2/13/2014 = Approved to fill by OMB = Retirement Incentive Vacancies = Requesting permission to fill from OMB
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
BU
Division / Branch
39103401 39103401 39103203 39103355 39103203 39103304 39103340 39103303 39103303 39101090 39103380 39103380 39103310 39103303 39102000 39103380 39103360 39103206 39103335 39103303 39101070 39103207 39103207 39103385 39103305 39103310 39103310 39103203 39103304 39103335 39103360 39103207 39101030 39101050 39103335 39101030 39103207 39104061 39304065 39304026
ARCHIVES ARCHIVES CIRC CIRC CIRC ED PIKE GRN HILLS HERM HERM LIMITLESS L SE SE BORDX HERM OP & MAIN-BR SE MADISON CHILD GOOD MADISON NASH RM REF REF THOMP BELLEVUE BORDX BORDX CIRC ED PIKE GOOD MADISON REF EMERG TECH CONF CNTR GOOD EMERG TECH REF TALKING HR IMP NASH RM-SC
Title ARCHIVES ASSIST 3 ARCHIVES ASSIST 3 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION SUPV CIRCULATION SUPV CUSTODIAN 1 - Branch LIBRARIAN 1 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 1 LIBRARY MGR 2 LIBRARY MGR 2 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUP REP 2 OFFICE SUPP REP 3 OFFICE SUPPORT REP 2 OFFICE SUPPORT SPEC 1 PROGRAM COORDINATOR RADIO ANNOUNCER PROG SPEC 2 PROGRAM COORDINATOR
Grade SR06 SR06 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR06 SR06 TG03 SR09 SR10 SR06 SR06 SR06 SR06 SR06 SR06 SR11 SR12 SR12 SR02 SR02 SR02 SR02 SR02 SR02 SR05 SR06 SR05 SR07 SR09 SR07 SR08 SR09
Name VACANT (D COX) UPGRD VACANT (NEW UPGRD) VACANT (E OLIVER) VACANT (N BILLINGS) VACANT (S ARNTZ) VACANT (C BELCHER) VACANT (A HEYD) VACANT (F MIGUEL) VACANT (N HINDALONG) VACANT (S MENTGES) VACANT (F TAYLOR) VACANT (S NAYYAR) VACANT (T WILSON) VACANT (A SMITH) VACANT (M SINGER) VACANT (S LAKE) VACANT (L HAGEN) VACANT (L JENSEN) VACANT (NEW) VACANT (K YOUNGBLOOD) VACANCY (T HOWERTON) VACANT (A NABOURS) VACANT (C STARKEY) VACANT (K BARBER) VACANT (H BERG) VACANT (V MALONE) VACANT (J HYDE) VACANT (J AUERWECK) VACANT (J ODNEAL) VACANT (K BROOKS) VACANT (R MOORE) VACANT (T HARVEY) VACANT (G DRYE) VACANT (J MERLIN) VACANT (S JOHNSON) VACANT (N DROMGOOLE) VACANT (J MCCLANAHAN) VACANT (L ADAMS) VACANT (L ELLISON) VACANT (S GIBBONS)
FPS
FTE
F F F F F F P F F F F F F F F P F F F F F P F F F F P P P P P P F F P F F F F F
1.00 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 0.75 1.00 1.00 1.00 1.00 0.50 0.50 0.50 0.49 0.50 0.49 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00
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Notes
Brief Area Updates – February 18, 2014 Nashville Public Library Administrative Service Report
Working with Metro and Library HR to get needed positions posted, interviews scheduled and new hires in place. Still carrying 40 vacancies. New hires will help ease workloads throughout the system and interviews are taking place. Working on Strategic Goals and meeting with ad hoc committees to address strategies identified. Training with Finance Manager who started February 3rd. Budget processing for operating and capital funding for FY15. Operational budget is due February 14th in Metro’s budgeting system. Capital funding is due February 21st. Working with Metro Nashville Police Department on security training for Managers, PIC’s and front line staff.
Branch Services Report Branch Staffing Branch Services filled one vacancy; 23 remain, which is approximately 15% vacant. In spite of the vacancies, we were pleased to be able to open all branch locations during the inclement weather at the beginning of the month. Several locations opened with minimal staffing because of the local weather, and other staff being stranded and unable to report back to work after the New Year’s Holiday. We now have applications for all approved vacancies except Library Manager 1. Interviews began and continue for Circulation Assistant positions at various locations, and Librarians 1 and 2. We excitedly anticipate filling more vacancies next month. Branch Re-openings The Old Hickory branch reopened Thursday, January 16 at 10:30 AM. Councilman Darren Jernigan, Director Kent Oliver, and Mayor Dean participated in the event. The branch welcomed 212 visitors that day, and filled three bins with canned goods in support of the system’s Food for Fines program. The Edgehill branch reopened Tuesday, January 21 at 9:00 AM. Council Lady Sandra Moore, Director Kent Oliver, and Mayor Dean participated in the event. The branch welcomed 278 visitors that day, of which seventeen students participated in after-school programming, including computer assistance, board games, and the branch’s new Women’s Final Four Funded Mini-Basketball Goal. Food for Fines Food for Fines took place January 6 – 19. In addition, this year Second Harvest asked the Library to provide Hunger Awareness programming, and all library locations participated with A Very 12 | P a g e
Hungry Caterpillar story time and craft program. Additionally, locations showed documentaries on hunger in the United States for adults and teens, hosted Hunger Games teen programming, offered cooking seminars, and nutrition education classes with representatives from Second Harvest and the Supplemental Nutrition Assistance Program (SNAP) throughout the month.
Collections and Technology Report We have added another new product to our lineup of digital content this month. The newest product is called Hoopla. You can access it on the front page of the website. Hoopla works a lot like Netflix but also includes streaming music and audiobooks. You can watch on your smartphone, iPad or computer. As a Fred Astaire junky, I have already watched The Barkleys of Broadway and Silk Stockings. It’s easy to get started, just: First Time Users – Create a Hoopla Digital Account Desktop/Laptop. : Open the Internet > Go to hoopladigital.com > Select Sign Up > Select Nashville Public Library >Follow steps to register with your library card number and PIN > Enter email address and password. Once you are signed in select browse to see content. Tablet/Phone: Download the Hoopla Digital app from your device’s app store > Select Sign Up >Select Nashville Public Library > Follow steps to register with your library card number and PIN > Enter email address and password. Once you are signed in, select the Menu icon to browse content. To find Hoopla and all of our other digital content, go to our homepage and click on Downloads. And don’t forget, each patron can now have 5 hours of Freegal music streaming each day. So, if you can’t get enough Miley Cyrus or Justin Timberlake, we have you covered. Happy watching and listening from the Library.
Main Report Equal Access Once a month, Library Services for the Deaf & Hard of Hearing Manager, Sandy Cohen and Children’s Librarian, Lindsay Jensen, team up to create programs for a group of hearing impaired children that highlight various areas of our collection and services. This month, they worked on a CSI program in which the children had to solve the mystery of the book thief and they explored fingerprinting. Sandy Cohen is also working to resolve issues related to add video streaming and downloading of a couple of collections to the LSDHH website. These collections are not available via Overdrive, Hoopla, or any other major distributor. The Talking Library is currently running the National Disability Institute 2014 Tax Time PSA called Just the Facts which aides handicapped individuals with filing their taxes each year. This is a free service sponsored by Goodwill, United Way, and the Wal-Mart foundation.
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Building Renovations Everything seems to be moving on our end for the Archives move to happen on time.
Periodical shelves have been emptied to make room for the new and improved adult public computer area. On the east side of the 3rd floor we’re shifting the non-fiction collection to make room for the new ILL office and the new public desk. Heavy weeding is still going on with the print reference collection.
Staffing Main Library is experiencing several staffing and organizational changes:
Angela Smith, previously at Hermitage, joined us as Main Circulation Supervisor on January 21st. Deborah Rolman, Interim Circulation Supervisor, returned to Southeast after helping us for almost a whole year. Interlibrary Loan (ILL) will physically move from the basement to the third floor of Main during the renovations. Reference librarian, Miriam Barrett, will oversee the division after Meg Sherrill retires in a month. Adjustments are being made to ILL procedures for when it will operate in a public environment. Teen Library Project Coordinator, James McClanahan resigned. Plans are underway to add and reorganize the teen staff in preparations for the addition of The Studio. Tracey Howerton from the Special Collections accepted a professional-level archival position as a Senior Manuscript Specialist with the State Historical Society of Missouri, at the University of Missouri, Kansas City. Children’s Librarian, Pat Bashir, has transferred to the Southeast Library and Lindsay Jensen was promoted to the vacated Librarian 1 position. Callie Ann Starkey was also promoted to a Librarian 1 position in Teen Services at Edmondson Pike. Library Services for the Deaf and Hard of Hearing will be adding a Coordinator position which will allow the division to extend its operating hours. The Library Conference Center will add a position to assist Georgia Varble with planning events. We are also interviewing for a few Circulation Assistant and Library Page positions.
Programming In partnership with the Tennessee Women’s Theater Project, the SCD presented The Voices of Nashville Project which explores the experience of immigrants in our region--a documentary allowing new Americans to tell stories from their point of view. The project is an avenue for capturing stories of populations that might not otherwise be documented. It engages the community and increases understanding of the immigrant experience in tandem with the library's StoryCorps @ your library project. The popular annual LEGO Competition will take place the weekend of February 22-23. Already over 200 participants have registered in this competition that is open to builders of all ages.
Community Engagement Puppet Truck – Both trucks now fully outfitted with performance equipment for the spring 2014 shows. The second truck schedule will be divided between puppet shows and adult computer classes.
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Bringing Books to Life – Liz Atack was nominated and then interviewed for the Toyota Family Teacher of the Year, an award given by the National Center for Families Learning. Out of hundreds of applications 2 are selected, a winner and a runner-up. Results will be announced on February 18th. BBTL is fully staffed and doubled their programming numbers over the same time last year. In addition, this month GROW provided 20 workshops, mostly in Spanish. Another BBTL staff member was selected to present at the National Latino Children’s Literature Conference in March. Mt. View Elementary committed to having BBTL provide a series of 5 family literacy workshops to their parents during January and February. Pathway for New Americans — Training for NPL staff is being coordinated and our kick-off is set for April for the Mayor and USCIS. Adult Literacy – NPL hosted another successful training for adult education providers on resources available to them in Tennessee Electronic Library. ESL classes start this month at the Madison Branch. The coordinator presented our strategies to all NPL Managers and also presented information about the library to the Mayor’s New American Advisory Council. We’ve identified 3 partners to launch the mobile lab in February and will be out in the community 2 days a week. Coordinator presented the first computer skills training to 10 veterans and also spoke to 50 GED students about library resources, signing many up for library cards. TOTAL – TOTAL was selected by the School Safety Advocacy Council (SSAC) to receive the 2014 Exemplary National Bullying Prevention Award. NPL will be recognized at the National Conference on Bullying. Monica McLaurine, TOTAL coordinator, is presenting at this conference and will represent us at the awards ceremony.
Salon@615 – 265 people attended the Sue Monk Kidd Salon in January. February Salons include Anna Quindlen and Laura Lippman. Bellevue Building Project – On-site construction has begun. Hastings Architects submitted and received an award for the building design! Presented design to Bellevue homeowners association. The Studio – Working on incorporating an overall teen service philosophy and writing new job descriptions for a teen engagement coordinator and mentors.
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