NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting February 17, 2015
Nashville Public Library Board of Trustees Agenda February 17, 2015 Main Library 615 Church Street Nashville TN 37219 Board Room – 12:00 Noon
I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Secretary, Lucy Haynes a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Lucy Haynes, Secretary
VI.
Approval of Minutes: January 20, 2014…………………………………………………………..
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. Main Library Children’s Division Renovations – Jena Schmid
IX.
Old Business a. 2015/16 Budget Enhancement Resolution – Kent Oliver…………………..
X.
New Business a. Polling Place Policy Revision Discussion – Kent Oliver b. Metro Arts Commission Branch Bike Rack Project – Art Committee
XI.
pg. 1 – 3
Adjournment
Next Board of Trustees Meeting 12:00 Noon – March 20, 2015 Main Library – Board Room 615 Church Street Nashville, TN 37219
pg. 16 – 18
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES January 20, 2015 12:00 Noon Main Library, 615 Church Street, Nashville, TN 37219
Members Present:
Keith Simmons, Lucy Haynes, Sepi Khansari and Robert Oermann
Members Absent:
Margaret Ann Robinson, Joyce Searcy, and Francie Hunt
Library Staff:
Kent Oliver, Larry Price, Elyse Adler, Tricia Bengel, Jena Schmid, Andrea Fanta and Beth Deeb
Also Present:
Mark Murray, Metro Department of Law Attorney Mark Naccarato, SEIU Representative Steve Reiter, member of the public
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:02 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Approval of Minutes: December 16, 2014 Robert Oermann moved for approval of the minutes from the December meeting; the motion was seconded by Lucy Haynes and passed unanimously. IV. Library Director Report—Kent Oliver, Library Director The new Bellevue Library will be opening on January 29 at 10:00 a.m., and Mr. Oliver hopes the Board can attend. Other branch updates: Looby is closed for renovations as of today; bids are going out on the Bordeaux renovations, which will include space for social service agencies; the North centennial celebration is in February. There will be a Main Studio celebration on April 8 at 4:00 to showcase the work that teens have created in the space. On February 5, the library will be co-sponsoring a mayoral forum (open to the public) in the auditorium. Mr. Oliver will be attending the ALA Midwinter/ULC conference later this month. 1|Page
V.
The Our Town exhibit in the 2nd floor gallery was recently featured on the cover of the Nashville Scene; Mr. Oliver encouraged the Board to visit the gallery if they hadn’t already. Mr. Oliver noted that the dramatic increase in wireless use (page 8) is due to the fact that we have extended the times it is available (now 5:00 a.m.-11:00 p.m.), and are providing wireless access at all Parks locations.
Staff Reports a. Website Update—Tricia Bengel Ms. Bengel explained that the web team has been actively working on this project for the past year, and that it includes a complete redesign and reorganization of the library website. In the past, our website was arranged according to our internal department structure; now, it will be organized from the patron’s perspective. The first step in the process was an audit of the current website. Next came extensive user testing of design and navigation options. We were also able to add several new features: translation of some pages in Spanish and Arabic; a new version of the catalog; and a new “reading history” function. The site is in the development phase right now, and should be up and running with a couple of months.
VI. Committee Reports a. Art Committee—Robert Oermann Mr. Oermann complimented the new public art that is being unveiled at Bellevue next week, and also noted that Charlie Tygard donated some prints to Bellevue that will be displayed in staff areas. The committee approved a larger portrait of John Seigenthaler, is considering expanding the Our Town exhibit, and is planning a centennial exhibit to commemorate the East Nashville fire of 1916, including many historical photographs. VII. New Business a. Board Meeting Dates (February & March 2015) Mr. Simmons will not be at the February 17 Board meeting at Main; Ms. Haynes will chair. The March Board meeting at Bellevue will be moved to Friday, March 20. Mr. Simmons noted that he will also miss the April 21 meeting; Ms. Haynes offered to chair. b. Budget Discussion—Kent Oliver Mr. Oliver reported that Metro department budgets are due the first week of February; these will be discussed at the January 22 Admin Retreat. Staff will also start working on Foundation requests soon, although they will be submitted later this year in order to better coordinate with Metro requests, as discussed at the December meeting. The library’s top priorities this year will be Friday hours and the associated staff increases, staff for the new ILS system, moving some Foundation staff to Metro, the NAZA expansion, and materials funding. We must also present a 3% reduction (about $700,000)—this will take the form of salary slippage and the closure of a couple of branches. c. Library Fee Policy Discussion—Kent Oliver Mr. Oliver informed the Board that the library is looking into eliminating several fees, such as the Archives fee for research. In the future, we may also consider eliminating library overdue fines. More and more library systems are doing away with fines, and have found that it increases the likelihood of getting materials back (patrons are still charged for lost/damaged/unreturned materials). Fines can also serve as a deterrent to 2|Page
visiting the library to some patrons. He will update the Board as he has more information. VIII. Adjournment The meeting adjourned at 12:54 p.m.
Next Board Meeting—12:00 p.m., February 17, 2015 Main Library, Board Room 615 Church Street, Nashville TN 37219 Respectfully submitted by Beth Deeb
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Statistical Summary – February 17, 2015 Nashville Public Library
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Jan-15 Circulation 18,604 7,342 10,765 5,923 3,676 36,956 15,508 48,167 2,673 434 27,315 9,696 2,383 15,564 65,183 2,499 4,494 2,024 11,153 22,542 8,742 1,054 109,422 6 432,125
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total
Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours
Month Jan-15 Jan-14 % of Total Circulation 4.31% 21,787 1.70% 6,905 2.49% 10,619 1.37% 5,445 0.85% 925 8.55% 39,447 3.59% 14,937 11.15% 49,978 0.62% 2,235 0.10% 612 6.32% 28,420 2.24% 8,143 0.55% 2,308 3.60% 14,877 15.08% 64,354 0.58% 2,120 1.04% 1,251 0.47% 1,039 2.58% 10,251 5.22% 16,450 2.02% 8,000 0.24% 519 25.32% 85,505 0.00% 2 396,129
Jan-15 Circulation 17,213 2,162 40,791 45,474 3,782 109,422
Jan-15 4,794 Jan-15 267 2034.08
% Change 2015-2014 -14.61% 6.33% 1.37% 8.78% 297.41% -6.31% 3.82% -3.62% 19.60% -29.08% -3.89% 19.07% 3.25% 4.62% 1.29% 17.88% 259.23% 94.80% 8.80% 37.03% 9.28% 103.08% 27.97% 200.00% 9.09%
Jan-15 Year-to-Date 156,242 51,982 74,729 39,736 22,927 280,456 109,222 335,764 16,817 3,958 201,978 67,062 19,585 112,942 418,080 12,596 29,883 11,136 76,940 126,618 61,933 5,681 743,227 33 2,979,527
Fiscal Year-to-Date Jan-14 Year-to-Date 157,684 45,775 75,296 36,303 15,518 287,763 108,036 341,104 14,489 4,330 213,119 60,752 17,283 109,130 429,619 14,846 7,174 7,754 72,039 127,108 59,456 3,334 429,690 29 2,637,631
Jan-14 Circulation 11,080 43 33,911 34,953 5,518 85,505
% Change 2015-2014 55.35% 4927.91% 20.29% 30.10% -31.46% 27.97%
Jan-15 Year-to-Date 29,536
Active Patron Cards 341,230
Jan-14 271 2124.00
% Change 2015-2014 -0.91% 13.56% -0.75% 9.46% 47.74% -2.54% 1.10% -1.57% 16.07% -8.59% -5.23% 10.39% 13.32% 3.49% -2.69% -15.16% 316.55% 43.62% 6.80% -0.39% 4.17% 70.40% 72.97% 13.79% 12.96%
% Change 2015-2014 -1.48% -4.23%
4|Page
Statistical Summary – February 17, 2015 Nashville Public Library Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Jan-15 Visits 7,131 8,913 8,427 12,449 4,454 19,861 8,049 18,981 4,351 14,698 11,315 4,143 23,378 61,656 4,664 5,381 3,692 18,442 15,829 6,942 6,162 268,918
Jan-14 Visits 10,711 7,496 13,446 8,007 2,278 16,660 8,401 21,383 4,000 14,293 11,469 9,291 26,100 65,860 6,994 2,076 6,701 11,874 14,473 7,401 4,446 273,360
Jan-15 Assisted Circulation 6,469 1,968 2,239 1,980 854 9,658 5,777 7,623 1,171 3,439 1,665 398 7,130 8,626 424 1,224 554 2,012 4,235 1,938 165
% Change 2015-2014 -33.42% 18.90% -37.33% 55.48% 95.52% 19.21% -4.19% -11.23% 8.78% 2.83% -1.34% -55.41% -10.43% -6.38% -33.31% 159.20% -44.90% 55.31% 9.37% -6.20% 38.60% -1.62%
Jan-15 Circ / Visit 2.61 0.82 1.28 0.48 0.83 1.86 1.93 2.54 0.61 1.86 0.86 0.58 0.67 1.06 0.54 0.84 0.55 0.60 1.42 1.26 0.17 1.20
Jan-14 Circ / Visit 2.03 0.92 0.79 0.68 0.41 2.37 1.78 2.34 0.56 1.99 0.71 0.25 0.57 0.99 0.30 0.60 0.16 0.86 1.14 1.08 0.12 1.14
% Change 2015-2014 28.26% -10.58% 61.75% -30.04% 103.25% -21.41% 8.36% 8.57% 9.95% -6.54% 20.69% 131.55% 16.80% 7.89% 76.77% 38.59% 253.57% -29.95% 25.29% 16.50% 46.53% 5.60%
Jul-14 Express-Check % Circulation Express-Check 10,995 62.96% 2,757 58.35% 5,811 72.19% 2,587 56.65% 1,003 54.01% 20,408 67.88% 6,664 53.56% 32,033 80.78% 461 28.25% 18,262 84.15% 6,000 78.28% 575 59.10% 5,202 42.18% 16,566 65.76% 705 62.44% 1,802 59.55% 437 44.10% 6,554 76.51% 14,099 76.90% 4,593 70.33% 112 40.43% 5|Page
Statistical Summary – February 17, 2015 Nashville Public Library Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Jan-15 Hours Open 64 197 160 160 160 197 160 197 160 197 160 88 197 232 136 160 160 160 197 160 120 3,422
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total On SiteComputer Use Total Wireless Use
Website Visits Webserver
Jan-14 Hours Open 160 200 159 160 64 200 160 200 160 192.5 160 160 200 233 160 80 160 160 200 160 127 3455.5
Jan-15 Circ / Hour 290.69 37.27 67.28 37.02 22.98 187.59 96.93 244.50 16.71 138.65 60.60 27.08 79.01 282.83 18.38 28.09 12.65 69.71 114.43 54.64 8.78 126.28
Jan-14 Circ / Hour 136.17 34.53 66.79 34.03 14.45 197.24 93.36 249.89 13.97 147.64 50.89 14.43 74.39 278.82 13.25 15.64 6.49 64.07 82.25 50.00 4.09 114.64
199 252 310 761
122 172 322 616
% Change 2015-2014 63.11% 46.51% -3.73% 23.54%
3,792 2,432 14,446 20,670
1,917 2,187 14,549 18,653
97.81% 11.20% -0.71% 10.81%
Jan-14 62,991 18,220
% Change 2015-2014 -5.78% 230.26%
Jan-14 472,835
% Change 2015-2014 0.40%
Jan-15
Jan-14
Jan-15 59,347 60,173
Jan-15 474,731
% Change 2015-2014 113% 8% 1% 9% 59% -5% 4% -2% 20% -6% 19% 88% 6% 1% 39% 80% 95% 9% 39% 9% 115% 10%
6|Page
Statistical Summary – February 17, 2015 Nashville Public Library
Circulation Year-to-Date
550,000
2,637,631 FY14 2,979,527 FY15
450,000
January 396,129 2014 432,125 2015
350,000
9.09%
250,000 Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
On Site Computer & Wireless Usage Year-to-Date 607,512 FY14 690,933 FY15
130,000 110,000 90,000 70,000 50,000
January 81,211 2014 119,520 2015
47.17% Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
*New wireless network
Visits Year-to-Date 2,045,924 FY14 2,035,359 FY15
350,000
January
300,000
274,888 2014 268,918 2015
250,000
-2.17%
200,000 Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
7|Page
Statistical Summary – February 17, 2015 Nashville Public Library
New Card Registrations Year-to-Date 23,473 FY14 29,536 FY15
January
10,000
2,353 2014 4,794 2015
5,000
103.74%
0
Feb Mar Apr May Jun
Jul
Aug
Sep
Oct Nov Dec
Jan
Total Programs Year-to-Date 4,402 FY14 4,968 FY15
900
January
700
616 2014 761 2015
500
23.54%
300 Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Total Program Attendance Year-to-Date 163,597 FY14 180,763 FY15
50,000 40,000 30,000 20,000 10,000
January 18,653 2014 20,670 2015
10.81% Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Total Website Visits Year-to-Date
600,000
January
3,199,412 FY14 3,147,263 FY15
500,000
475,969 2014 474,731 2015
400,000
-0.26%
300,000 Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
8|Page
Financial Overview – February 17, 2015 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of January 31, 2015 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru Current Mo. Actuals Current Mo. Current Mo.
YTD Variance
EXPENSES: Salaries:
Regular Pay
Overtime All Other Salary Codes
Total Salaries
9,987,800
5,826,217
5,509,722
94.6%
45,300
26,425
11,570
43.8%
14,855
1,215,900
709,275
720,511
101.6%
(11,236)
11,249,000
6,561,917
6,241,803
95.1%
6,258,000
1,137,502
5,996,975
95.8%
261,025
35,300
20,592
8,851
46,661
226.6%
-26,069
1,215,300
708,925
124,955
734,485
103.6%
-25,560
6,987,517
1,271,308
6,778,121
97.0%
209,396
316,495 10,728,000
320,114 11,978,600
Fringes
4,548,200
2,653,117
2,816,913
106.2%
(163,796)
4,839,500
2,823,042
597,409
3,042,891
107.8%
(219,849)
Other Expenses: Utilities Professional & Purchased Services
1,643,100 475,700
958,475 277,492
866,334 285,298
90.4% 102.8%
92,141 (7,806)
1,643,100 1,925,400
958,475 1,123,150
109,116 138,727
678,776 820,876
70.8% 73.1%
279,699 302,274
17,700
10,325
15,032
145.6%
(4,707)
17,700
10,325
4,359
28,356
274.6%
(18,031)
587,900
342,942
269,058
78.5%
73,884
593,400
346,150
93,773
545,975
157.7%
(199,825)
483,100 1,277,000 1,813,500
281,808 744,917 1,057,875
374,015 739,056 778,758
132.7% 99.2% 73.6%
(92,207) 5,861 279,117
483,100 1,148,300 1,818,900
281,808 669,842 1,061,025
24,388 95,692 175,894
324,028 669,842 860,511
115.0% 100.0% 81.1%
(42,220) 0 200,514
96.4%
511,958
88.2%
30,997
Travel, Tuition & Dues
Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
22,095,200 12,888,868 12,386,267
475,400
277,317
253,615
96.1%
502,601 24,448,000 14,261,334
263,025
2,510,666 13,749,376
28,997
232,028
91.5%
23,702
450,900 0 0 0 0 0 0 0 450,900
0 0 0 0 0 0 0 263,025
0 0 0 0 0 0 0 28,997
0 0 0 0 0 0 0 232,028
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 88.2%
0 0 0 0 0 0 0 30,997
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 450,900
0 263,025
0 28,997
0 232,028
0.0% 88.2%
0 30,997
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 277,317
0 0 0 0 0 0 0 253,615
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 91.5%
23,702
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
-
0 475,400
0 277,317
0 253,615
0.0% 91.5%
23,702
346 311 35
SUMMARY OF VARIANCE:
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Personnel Summary – February 17, 2015 Nashville Public Library
January 2015 New Hires / Resignations New Hires Name
Classification
Sheridan, Megan Cone, Todd Landry, Jason Jackson, Anora Tognoni, Niq Odeneal, Ramsdale Taylor, Tim Stevens, Tim Jones, Justin Sykes, Sherri Coleman, Tori Armstrong, Joseph Baumgartner, Susan
Librarian 2 IS App Tech 1 Library Page Circulation Assistant 1 Admin Srvs Officer 4 Library Page Library Page Mail Clerk Carrier Circulation Assistant 1 Library Page Library Page Library Page Library Page
Hire Date 1/5/2015 1/5/2015 1/5/2015 1/5/2015 1/5/2015 1/5/2015 1/5/2015 1/19/2015 1/19/2015 1/19/2015 1/19/2015 1/19/2015 1/19/2015
Location Edmondson Pike Tech Serv Reference - Main Bellevue Main-NPL Studio Bordeaux Donelson Mailroom Hermitage Reference - Main Inglewood Bellevue Bellevue
Resignations Name
Classification
Susan Perry
Library Manager 3
Resignation Date 1/31/2015
Location Green Hills
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Personnel Summary – February 17, 2015 Nashville Public Library
NPL Vacancies as of 2/11/2015 = Approved to fill by OMB = Requested but not yet approved positions = Next round of vacancies to request
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38
BU 39104121 39102000 39104081 39103315 39102000 39102000 39104081 39103304 39103304 39103305 39103305 39103305 39103310 39103340 39103303 39103360 39103380 39103211 39103310 39101030 39103380 39103305 39103203 39103304 39103207 39103360 39101010 39101030 39101010 39101010 39103230 39103230 39103211 39103211 39103211 39102000 39102000 39101020
Division / Branch NAZA SECURITY EMERG TECH NORTH OP & MAIN-BR OP & MAIN-BR EMERG TECH ED PIKE ED PIKE BELLEVUE BELLEVUE BELLEVUE BORDX GRN HILLS HERM MADISON SE TEENS BORDX EMERG TECH SE BELLEVUE CIRC ED PIKE REF MADISON ADMIN SVCS EMERG TECH MAIN ADMIN MAIN ADMIN PUBLIC TECH PUBLIC TECH TEENS STUDIO STUDIO SECURITY SECURITY PUBLIC REL
Title ADMIN SVCS OFFICER 4 ADMIN SVCS OFFICER 4 ADMINISTRATIVE SERVICES MGR CIRCULATION ASSIST 1 CUSTODIAN 1 - Branch CUSTODIAN 1 - Branch INFO SYSTEMS APP TECH 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 2 LIBRARY MGR 3 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUPPORT REP 2 OFFICE SUPPORT SPEC 2 OFFICE SUPPORT SPEC 2 OFFICE SUPPORT SPEC 2 OFFICE SUPPORT SPEC 2 PROGRAM SPEC 1 PROGRAM SPEC 1 PROGRAM SPEC 1 PROGRAM SPEC 3 PROGRAM SUPV PROPERTY GUARD 2 SEC OFFICER COORD SPECIAL ASST TO THE DIRECTOR
Grade SR12 SR12 SR13 SR04 TG03 TG03 SR08 SR09 SR09 SR10 SR06 SR06 SR06 SR06 SR06 SR06 SR03 SR06 SR12 SR13 SR13 SR02 SR02 SR02 SR02 SR05 SR08 SR08 SR08 SR08 SR06 SR06 SR06 SR10 SR10 SR05 SR09 SR13
Name FPS FTE VACANT - NEW NAZA F 1.00 VACANT-NEW SAFETY & SECURITY MGR F 1.00 VACANT - NEW JOINT ILS MGR F 1.00 VACANT (G KIRKPATRICK) mv to NO P 0.49 VACANT (G MITCHELL) F 1.00 VACANT (Z WAGNER) F 1.00 VACANT (M JONES) F 1.00 VACANT (C A STARKEY) F 1.00 VACANT (C STARKEY) F 1.00 VACANT - NEW F 1.00 VACANT - NEW F 1.00 VACANT - NEW F 1.00 VACANT (R BROOKS) F 1.00 VACANCT (W GROOMS) F 1.00 VACANT (N HINDALONG) F 1.00 VACANT (P PAWLAK - dwngrd) F 1.00 VACANT (J LANE) F 1.00 VACANT (A NABOURS) - Shared w/ ChildrensF 1.00 VACANT (J HUNSICKER) F 1.00 VACANT - NEW (upgrd for Acquisitions Mgr) F 1.00 VACANT (K BARBER) F 1.00 VACANT (J VICE) P 0.49 VACANCY (C HOLIDAY) SAVE FOR LATER P 0.49 VACANT (J TOMPKINS) P 0.49 VACANT (L NIGHTINGALE) P 0.49 VACANT - NEW (P PAWLAK - dwngrd) P 0.49 VACANT - (J MILLER - uprd for Admin) F 1.00 VACANT - NEW (upgrd for Admin Assts) - E Robinson F 1.00 VACANT - (J TULLOS - upgrd) F 1.00 VACANT - NEW (upgrd for Admin Assts) - M Evans F 1.00 VACANT (L HUNGATE) F 1.00 VACANT (T SCUDDER) F 1.00 VACANT (C SHIVERS) F 1.00 VACANT - NEW STUDIO F 1.00 VACANT - NEW STUDIO F 1.00 VACANT (E MCKINNIE) F 1.00 VACANT (L JONES) F 1.00 VACANT (S SQUIRES) F 1.00
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Brief Area Updates – February 17, 2015 Nashville Public Library Administrative Services Report
The Main Library has finalized the package for upgrading the security cameras and central monitoring. Main will go from 40 cameras to 81. Coverage will be better because of camera placement and security will have more views of all public spaces. We are also in the process of bidding out an upgrade to our access control (card reading system) in the Main and Goodlettsville libraries. The old C-Cure system is no longer supported and we are starting to have door failures; repairs are becoming more problematic. An upgraded system will give us flexibility in the event we wish to add access door controls at any of our other facilities.
The Library has selected a new Safety and Security Manager. The candidate will start March 2, 2015. The position will oversee and develop a comprehensive Safety and Security Program. Eventually we will hire a new Security Supervisor to replace Mr. Jones. In the meantime, the library and our security staff continue handling the day to day security operations and security calls as they arise and we have supplemented our staff with contract Metro Security Officers from G4S.
Deliveries around the system continue to remain high. For the month January 2015 the grand total is 12,375 bins moved, total item count 396,000.
Delivery, system-wide, moves an average of 619 bins and 19,800 items per day.
The Building Maintenance Department continues to provide maintenance services system-wide. For the month of January, Maintenance completed 205 work orders with 68 incomplete as of 1/31/2015. Some of the projects completed in January were replacing the walk lights (bollards) at the Bordeaux Branch Library. Removal of the heat pumps and reinstallation of windows at the Donelson Branch Library. At the Goodlettsville Branch Library, replaced 3 rooftop HVAC control boards. Repaired a roof leaks at the Green Hills and Hermitage Branch Libraries as well as at the Main Library.
Some of the open projects are replacing the downstairs furnace at Donelson Branch Library. Repair of plaster damage at East Branch Library. Repair the damage to tree bed by book statue on the West side of the building.
Branch Services Report New Bellevue Meets and Exceeds Expectations We estimate a crowd of 700 – 800 eager people turned out for the grand opening of the new Bellevue branch library. The branch was jammed throughout the day and in the days following. We are speculating that Bellevue will quickly be the busiest location in the system, drawing patrons who 12 | P a g e
previously used the Green hills branch. We will see if our prediction that the top three busiest branches will be Bellevue, Edmondson Pike, and Green Hills (in that order) is accurate. Branch Library Renovations North branch reopened on January 7 to an appreciative community. Additional work that has been completed in preparation for the branch centennial celebration on February 11 includes: new front doors, installation of new lighting on the main floor, and refinished tables and chairs. Work continues on the roof. Weather permitting, the roof should be completed by the end of February. Renovations on the Looby branch began on January 19 and are progressing well. The transformation is already exciting to see. The renovations will include new furnishing in the public area, AV upgrade to the meeting room and the new Studio space, a new front service desk, and a completely redesign staff work area. We will be using modern steel shelving from old Southeast with new bases and refurbished end caps. The branch will reopen to the public on March 25. Food for Fines Food for Fines ran from January 5 and through January 18. This year NPL brought in 48,454 pounds of food; just shy of our goal do 25 tons. This year’s campaign went smoothly under the coordination of Claire Cole, Library Associate 1 at the Goodlettsville branch library.
Collections and Technology Service Report The Bellevue branch opened with a very busy crowd. This is the first branch that we have really concentrated extensively on merchandizing the collection and making it the focal point of every area of the library. I think our efforts have paid off. The opening day circulation was much larger than Green Hills – typically our busiest branch. We will be tracking it over the next 6 months very carefully to watch the trends. We introduced a new format this month – Playaway Bookpacks. These are bundled books and Playaways. We bought them for all age ranges – they are designed for new readers, readers with low comprehension skills, ELL users and other folks who just like to be read to. They are flying off the shelves, especially those designed for young children. Hermitage reported that only 55% of the new stock remained on the shelves a few days after displaying them. The McGavock and Overton renovations are in full swing. The students in both schools are full of suggestions and enjoying being a part of the process. We are starting on the design portion and they will get to vote on their favorite design board that we will implement.
Main Report Programming News First Tennessee is sponsoring the Summer Challenge this year! Thank you to the Foundation for securing this funding. 13 | P a g e
In partnership with Parnassus Books, the Special Collections Division hosted a roundtable discussion of diversity in children's literature with five-time Coretta Scott King Award-winning author, Sharon Draper along with children's book blogger and writer, Julie Danielson and educators Kristin Bernet and Dean Schneider in January.
Also in January, the Special Collections Division accepted the Brooks Fund LGBT History Project, a diverse multimedia record of LGBT life in Middle Tennessee. This collection is comprised of 28 participants and will be accessible to the public by mid-March.
During the month of January, Equal Access Division sponsored a “Paper Doll” display on the 3rd floor, adjacent to our collection and Division. The display was taken from the Guinness World Record for the longest chain of paper dolls, won last August by the Sign Club Co. in Hendersonville, TN, to bring attention to the problem of deaf child abuse. It featured “famous” people who signed and submitted them, including authors, performing artists, politicians, singers, athletes, and more!
Staff News Teen Librarian, Diane Colson, is serving as the Committee Chair of the Michael J. Printz Award for Excellence in Young Adult Literature. She recently went to Midwinter where she led discussion on the Printz Award nominees.
Because of her work on setting up a community of practice sites for YOUmedia Network Members, Teen Services Manager, Adrienne Strock, was invited to serve on a YOUmedia Network Taskforce that—in the next year—will help shape the standards and common practices shared among YOUmedia sites, Learning Labs, and others that wish to join the network.
Kyle Barber transferred from Southeast Branch library to Main library to take the helm of the newly formed Adult Services division. This division is a combination of the Reference, Popular Materials, and Circulation departments.
The Digital Literacy team, led by Marian Christmon, will begin staff digital literacy training this spring.
Community Engagement Puppet Truck – Trucks conducted 30 programs to an audience count of 2,357. The Ordeal of Dr. Trifulgus was performed for students enrolled in the performing arts track at Nashville School of the Arts. Wishing Chair – 40 programs with 4,951 in attendance. We presented 2 puppetry demos to groups of Middle Tennessee State University students attending a theater conference. Bringing Books to Life – 61 programs with 1,302 in attendance. Created Frog Prince curriculum to take to child-care centers with the show. We did trainings at United Way for their Read to Succeed teachers. Feedback indicates our teacher trainings really do make an impact on teachers’ practice in the classroom! We transitioned Klem-Mari into a new full-time Family Literacy Coordinator position enabling us to increase our bilingual offerings. Our Loving & Learning workshops for parents and 14 | P a g e
caregivers are booked through June 2015. 105 workshops are booked, 49 already completed to an audience of 580 people. Liz Atack, Program Manager, was invited to represent at Alignment Nashville’s upcoming institute for cities interested in replicating Alignment Nashville’s work in their communities. Adult Literacy – We served the largest number of monthly learners to date at 243, and holding the largest number of mobile lab sessions per month at 7. Room at the Inn and Valor Collegiate Academy are two of our mobile lab partners. Valor Academy hosts parents of immigrant children who learn/practice language skills. The attendees are primarily mothers who state that this is their only ‘me’ time during the week where they can focus on their own learning rather than the needs of their husbands or children. Visits to Conexion America’s ESL class registrations attracted 93 adults who learned about the library’s useful language study tools, and 61 people registered for library cards. Other programs this month included events at TN Center for Applied Technology’s GED class orientation, Salvation Army’s life skills class, and Tusculum Elementary’s Breakfast with the Principal. In addition, we offered 2 professional development events, launching the quarterly Communities of Best Practice conversations with adult educators and Preventing Compassion Fatigue. A total of 57 adult educators attended these events. Community Cinema – 80 people attended the screening and panel of A Path Appears. The audience stayed for a compelling panel discussion by local Nashvillians who appeared in the documentary, as well as a researcher who worked with the TBI and is currently with Gov. Haslam’s office to start bringing light to the issue of sex trafficking. With a partnership and product display from Thistle Farms, people felt like they could immediately play a small part in helping. Studio – Niq Tognoni started as the new Studio Coordinator. Our programming partner Southern Word began new Beat Making and Spoken Word programming across our locations. A new Studio NPL space was opened within the newly constructed Bellevue Branch, complete with two 3D printers and a knowledgeable and innovative staff member. Final construction decisions were made on the inventive new East branch Studio space with construction set for completion in March of 2015. TOTAL staff provided programming to 369 in attendance and conducted The Good, The Bad, The Ugly of Social Media at Jere Baxter for the entire school. Bellevue Building Project – Bellevue opened to an enormous crowd on January 29.
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Old Business – February 17, 2015 Nashville Public Library
Nashville Public Library Board February 17, 2015 Resolution Title: 2015/16 Budget Enhancement Resolution History/Background/Discussion: In the 2014/15 budget year the library successfully addressed a full set of service development opportunities with enhanced support from the Metro government and the library’s foundation. Among those achievements were the opening of two new branches, Southeast and Bellevue, numerous library facility renovations and the expansion of literacy services to New Americans. The development of the Studio NPL learning labs for teens and tweens is moving forward with implementation. A benchmark development in the Limitless Libraries program is NPL and the Metro schools working toward a joint Integrated Library System (online catalog). This system will be administered by NPL and provide greater access to public library materials for students as well as create added economies of scale. With Metro’s support the system funding is in place as is the process to add a project manager. The next step is the addition of the operational support staff. Moving forward it is recommended that Friday service hours be restored in 2015/16. We also continue to request increased materials budget appropriate for the library’s service area. In addition, the library seeks additional staff to support increased service usage and strained capacities. As discussed at the January, 2015 Library Board meeting, the Library Director has submitted budget enhancement requests to Metro government in order to move the library’s strategic plan forward and maintain capacity to achieve the library’s service goals: Operations • • • • • •
Fund budget gaps in the personnel budget created by approved additional staffing for partial year in 2014/15 – $ 228,000 Fund technology staff (6 FTE) to implement and deliver joint ILS services with the Metropolitan Nashville Public Schools – $ 518,900 Restore Friday public service hours for all library branches (35.92 FTE) – $ 1,379,000 Provide staffing enhancement (6 FTE) in the library’s Special Collections Division, AV/Production services, security, mailroom/delivery and communications – $ 307,800 Fund interpreter and captioning services for library programs – $ 15,000 Provide staffing enhancement for public services including Main Library teen staffing, public technology instruction and children’s area staff (3 FTE) – $148,600 16 | P a g e
• • •
Provide staffing enhancements for public technology, teen services, Bringing Books to Life transition, AV/Production staff and Administrative Receptionist position restoration – $ 334,200 Increase student capacity of Nashville After Zone Alliance – $ 312,300 Add the Summer Scholars program to NAZA – $ 403,200
Capital Requests • •
Continue the program of library facility renovations at the $ 4 million level 4% funding of the library’s materials budget – $ 3,500,000
Recommendation: The Board supports these budget enhancements presented to the Metropolitan government for consideration as part of the 2015/16 budget Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Library Administrative Staff
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RESOLUTION 2015-02.01 2015/16 Budget Enhancement Resolution
WHEREAS, the public library is valued as an educational, informational, technological and community building resource, and WHEREAS, the library’s Strategic Plan has been consulted as a roadmap for development of budget requests and enhancements, and WHEREAS, Nashville and Davidson County looks to its public library as a leader to enhance reading and advance education and learning, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board endorses the proposed budget enhancement packages set forth by the library’s staff and encourages their adoption as part of the Metropolitan Government’s 2015/16 budget.
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