February 2016 NPL Board Packet by Nashville Public Library

NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting February 2, 2016

Nashville Public Library Board of Trustees Agenda February 2, 2016 Main Library 615 Church Street Nashville, TN 37219 Board Room – 12:00 Noon

Call to order / Roll Call

II.

Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Introduce Visitors

IV.

Public Comment

Board Chair Comments – Keith Simmons, Chair

VI.

Approval of Minutes: December, 2015………………………………………………………....

VII.

Library Director Report a. Library Director, Kent Oliver

VIII.

Staff Reports a. Nashville Reads – Elyse Adler

pgs. 1 – 6

b. Nashville Public Library Foundation Update – Tari Hughes IX.

Old Business a. 2016 Resolution to Standardize Branch Hours…………………………………...

New Business a. Main Library Alcohol Policy & Resolution………………….……………………….. b. Budget Update c. Facilities Plan Discussion

XI.

pgs. 21 – 22

Adjournment

Next Board of Trustees Meeting 12:00 Noon – March 15, 2016 Main Library – Board Room 615 Church Street Nashville, TN 37219

pgs. 23 – 25

NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES December 15, 2015 12:00 Noon Bellevue Branch Library, 720 Baugh Road, Nashville, TN 37221 Members Present:

Keith Simmons, Margaret Ann Robinson, Robert Oermann, Joyce Searcy and Francie Hunt

Members Absent:

Lucy Haynes and Sepi Khansari

Library Staff:

Kent Oliver, Larry Price, Elyse Adler, Tricia Bengel, Jena Schmid, Susan Drye, Katherine Bryant, Georgia Varble and Beth Deeb

Also Present:

Mark Murray, Metro Department of Law Attorney

Call to Order / Roll Call Keith Simmons called the meeting to order at 12:07 p.m.

II.

Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors Katherine Bryant, Bellevue Branch Manager, and Georgia Varble, Conference Center Coordinator, were introduced to the Board. IV. Approval of Minutes: November 17, 2015 Robert Oermann moved for approval of the minutes from the November meeting; the motion was seconded by Margaret Ann Robinson and passed unanimously. V.

Library Director Report—Kent Oliver, Library Director  Several Tennessee Titans did story times at the Main Library today. Main also hosted the Education Report Card this morning.  Anna Ham is the new administrative receptionist; the former receptionist, Kate Rose, is now working in the Business Office with Susan Drye.  The Main Children’s re-opening has been a great success; we are still completing the last few items on the punchlist. Make sure to see the book drop shaped like the Main Library.

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  

Ms. Drye is representing the library in the meetings about the renovations to the parking garage. The design is going to be unveiled on Thursday. The library may also host some informational programs for the public regarding the renovations. The January Board meeting has been moved to February 2 because Mr. Oliver will be at the ConnectEd event at the White House at the regular time of the January meeting. The Board agreed to tentatively cancel the February 16 meeting unless something pressing arises. Mark Crowder recently attended active shooter security training, and we will be reviewing library safety procedures and training staff. Several Board members were interested in participating in the training.

VI. Staff Reports a. Bellevue Branch Report—Katherine Bryant Ms. Bryant explained that having been open for almost a year in the new location, Bellevue is averaging 16,000-18,000 visitors per month, up 50% from the old building. This includes fifty to sixty middle school students every afternoon. Bellevue also generally has the second or third highest branch circulation, which is up 70% since the move. The branch has gone from 9 staff members to 21 (once all current openings are filled). The main focus at Bellevue is programming. Last year, they had 800 programs with 22,000 in attendance. This includes five story times per week, as well as many other juvenile programs. There are also five teen programs per week, many of which are Studio-related. Popular adult programs have included yoga, a writer’s group, a foreign film series, and 3D printing. Bellevue also hosted two big events this year: a collaboration with Tennessee Craft that brought in local craftspeople to do demonstrations (and won a national award for best partnership with a library), and a Veterans’ Day celebration. b. Branch Hours of Operation Discussion—Larry Price Mr. Price noted that it is difficult for patrons to remember our branch hours because they are not standardized. He distributed a proposal based on analysis of library use that would change the urban core branches to a 10:00-6:00 schedule on the weekdays. Community branches would also change their 9:30-5:30 days to 10:00-6:00 days. This would give people more time to stop by the library on their way home from work.

Current Hours BRANCH

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Bellevue

10:00 - 8:00

10:00 - 6:00

10:00 - 5:00

2:00 - 5:00

Bordeaux

10:00 - 8:00

10:00 - 6:00

10:00 - 5:00

2:00 - 5:00

Edmondson Pike

10:00 - 8:00

10:00 - 6:00

10:00 - 5:00

2:00 - 5:00

Green Hills

10:00 - 8:00

10:00 - 6:00

10:00 - 5:00

2:00 - 5:00

Hermitage

10:00 - 8:00

10:00 - 6:00

10:00 - 5:00

2:00 - 5:00

Madison

10:00 - 8:00

10:00 - 6:00

10:00 - 5:00

2:00 - 5:00

Southeast

10:00 - 8:00

10:00 - 6:00

10:00 - 5:00

2:00 - 5:00

Donelson

9:30 - 5:30

12:00 - 8:00

9:30 - 5:30

12:00 - 8:00

Closed

9:00 - 5:00

Closed

East

9:30 - 5:30

12:00 - 8:00

9:30 - 5:30

12:00 - 8:00

Closed

9:00 - 5:00

Closed

Goodlettsville

9:30 - 5:30

12:00 - 8:00

9:30 - 5:30

12:00 - 8:00

Closed

9:00 - 5:00

Closed

Inglewood

9:30 - 5:30

12:00 - 8:00

9:30 - 5:30

12:00 - 8:00

Closed

9:00 - 5:00

Closed

Looby

9:30 - 5:30

12:00 - 8:00

9:30 - 5:30

12:00 - 8:00

Closed

9:00 - 5:00

Closed

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Old Hickory

9:30 - 5:30

12:00 - 8:00

9:30 - 5:30

12:00 - 8:00

Closed

9:00 - 5:00

Closed

Richland Park

9:30 - 5:30

12:00 - 8:00

9:30 - 5:30

12:00 - 8:00

Closed

9:00 - 5:00

Closed

Thompson Lane

9:30 - 5:30

12:00 - 8:00

9:30 - 5:30

12:00 - 8:00

Closed

9:00 - 5:00

Closed

Edgehill

9:30 - 5:30

11:00 - 7:00

Closed

9:00 - 5:00

Closed

Hadley Park

9:30 - 5:30

11:00 - 7:00

Closed

9:00 - 5:00

Closed

North

9:30 - 5:30

11:00 - 7:00

9:30 - 5:30

9:30 - 5:00

Closed

9:00 - 5:00

Closed

Pruitt

11:00 - 7:00

9:30 - 5:30

Closed

9:00 - 5:00

Closed

Watkins Park

10:00 - 6:00

Closed

Proposed Hours BRANCH

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Bellevue

10:00 - 8:00

10:00 - 5:00

2:00 - 5:00

Bordeaux

10:00 - 8:00

10:00 - 5:00

2:00 - 5:00

Edmondson Pike

10:00 - 8:00

10:00 - 5:00

2:00 - 5:00

Green Hills

10:00 - 8:00

10:00 - 5:00

2:00 - 5:00

Hermitage

10:00 - 8:00

10:00 - 5:00

2:00 - 5:00

Madison

10:00 - 8:00

10:00 - 5:00

2:00 - 5:00

Southeast

10:00 - 8:00

10:00 - 5:00

2:00 - 5:00

Donelson

10:00 - 6:00

12:00 - 8:00

10:00 - 6:00

12:00 - 8:00

Closed

10:00 - 5:00

Closed

East

10:00 - 6:00

12:00 - 8:00

10:00 - 6:00

12:00 - 8:00

Closed

10:00 - 5:00

Closed

Goodlettsville

10:00 - 6:00

12:00 - 8:00

10:00 - 6:00

12:00 - 8:00

Closed

10:00 - 5:00

Closed

Inglewood

10:00 - 6:00

12:00 - 8:00

10:00 - 6:00

12:00 - 8:00

Closed

10:00 - 5:00

Closed

Looby

10:00 - 6:00

12:00 - 8:00

10:00 - 6:00

12:00 - 8:00

Closed

10:00 - 5:00

Closed

Old Hickory

10:00 - 6:00

12:00 - 8:00

10:00 - 6:00

12:00 - 8:00

Closed

10:00 - 5:00

Closed

Richland Park

10:00 - 6:00

12:00 - 8:00

10:00 - 6:00

12:00 - 8:00

Closed

10:00 - 5:00

Closed

Thompson Lane

10:00 - 6:00

12:00 - 8:00

10:00 - 6:00

12:00 - 8:00

Closed

10:00 - 5:00

Closed

Edgehill

10:00 - 6:00

Closed

10:00 - 5:00

Closed

Hadley Park

10:00 - 6:00

Closed

10:00 - 5:00

Closed

North

10:00 - 6:00

Closed

10:00 - 5:00

Closed

Pruitt

10:00 - 6:00

Closed

10:00 - 5:00

Closed

Watkins Park

10:00 - 6:00

Closed

Mr. Price also included an analysis of the three branches that have been open on Fridays since September. Green Hills, Hermitage, and Bordeaux will join this group starting January 8, and Edmondson Pike will be open on Fridays when it reopens after the renovation. He will bring a resolution to a future meeting about the changes he proposed today. VII. Old Business a. Schedule of Fines and Fees Resolutionâ&#x20AC;&#x201D;Jena Schmid/Susan Drye Ms. Schmid explained that today the Board would be looking specifically at Main Library Conference Center fees. She walked the Board through the chart on page 18, which details current and proposed fees for room rental, AV, and food & beverage cleanup. One main 3|Page

difference is that there would no longer be a 4-hour minimum rental, except for the large conference room (because it involves a lot of staff time to set up). The for-profit rate increased slightly, and two new categories were added: Library Foundation Business Members and Library Foundation. The Library Foundation Business Members would receive nonprofit rates on Conference Center rental, based on their donation amount ($1,000 or $2,500). Large donors ($5,000 to $50,000) would be offered free use of the Conference Center once per year. This would be used as a membership benefit offered to corporate donors. The Library Foundation rates were added because Metro Legal determined that the Foundation needs to be charged as a separate entity for liability reasons.

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Nashville Public Library Board December 15, 2015 Resolution Title: Conference Center Fee Revision History/Background/Discussion: The Conference Center fees were last revised and approved by the Library Board in 2009. Nashville Public Library (NPL) staff recently reviewed its current rates by examining comparable meeting spaces in other library systems and in other Nashville facilities. The research showed that the market rates for rental of conference facilities similar in size and type to the Nashville Public Library’s Conference Center vary widely in size, cost, services and amenities. NPL’s rental fees for a meeting room are among the lowest. Based on this research, NPL staff recommend that the Library Board approve the following: 1. Increase the rental fee for the Auditorium for profit organizations from $650 for a minimum 4hour block to $200 per hour with no minimum time rental. 2. Increase the rental fee for a single side of the Multipurpose Room for profit organizations from $475 for a minimum 4-hour block to $125 per hour with no minimum time rental. 3. Remove 4-hour time limits for rental for both nonprofit and for-profit organizations in the Auditorium, and Single-sided rentals of Multipurpose Room (Room 1A OR 1B). 4. Decrease rental fee for small Conference Rooms (Room 2 & 3) to nonprofit organizations from $25 per hour to $10 per hour. In addition, the Library Foundation (NPLF) has requested the Library offer NPLF’s Business and Corporate donors reduced rates and/or free use of the Conference Center meeting spaces. 

Business members of the Next Chapter Society at $1,000 will be offered discounted use (at the nonprofit rate) of the Auditorium. The offer is valid as long as the membership is current, and space may be used multiple times throughout the year.



Business members of the Next Chapter Society at $2,500 will be offered discounted use (at the nonprofit rate) of the Conference Center and Auditorium. This offer is valid as long as the membership is current, and space may be used multiple times throughout the year.



Corporate sponsors of NPLF ($5,000 - $50,000) will be offered use of the Conference Center and Auditorium at no charge once per year as long as the partnership is valid. The Library will invoice the NPLF for a fee as listed on the following table.

Recommendation: The Board approves the proposed changes to the Conference Center fees. Draftor(s): Jena Schmid Person(s) Responsible for Implementation: Georgia Varble, Conference Center Coordinator RESOLUTION 2015-12.01 Conference Center Fee Revision WHEREAS, the Nashville Public Library Board of Trustees has the authority to set the fines and fees schedule for the Nashville Public Library system, and WHEREAS, to formulate reasonable fair market rates designed to encourage public use and generate revenue, Library staff researched rental rates for similar spaces located in Metro Nashville and in public libraries in other major cities; 5|Page

WHEREAS, the library desires to maximize the Conference Center usage by community organizations while keeping in mind that library events have first priority,

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised Conference Center Fee Schedule set forth in the following table effective upon adoption. Joyce Searcy moved to approve Resolution 2015-12.01 and adopt the revised Conference Center fees. The motion was seconded by Margaret Ann Robinson and passed unanimously. VIII. New Business a. 2016/17 Budget Discussion-Kent Oliver Mr. Oliver reported that the preliminary budget meetings were earlier than usual this year, so he already had to draft a list of budget improvements (p. 21) and fill out a survey (p. 22-23) for the Finance Department. Many of the requests were related to staff infrastructure: bringing over to Metro positions currently funded by the Foundation, adding security staff, adding employees to work on the digital inclusion initiative, and adding staff to Production Services and Limitless Libraries. The request also includes a new position which would focus on strategic planning, data analysis, and outcomes. In addition, funding was requested for increasing the number of days of the NAZA program, contracting our lawn maintenance, and providing Hotspots for patron checkout. Capital requests included $4 million for renovations, $3.5 million for collections, and funding for the buildout of the Southeast Branch’s basement into a literacy center. Mr. Oliver observed that most of these items were in last year’s request, and that he is most concerned about being able to keep up with needed facilities renovations. Mr. Simmons thanked Mr. Oliver for doing such a good job at keeping the Mayor’s Office apprised of our needs. IX. Adjournment The meeting adjourned at 1:15 p.m. Next Board Meeting—12:00 p.m., February 2, 2015 Main Library Board Room 615 Church St, Nashville, TN 37219 Respectfully submitted by Beth Deeb

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Statistical Summary â&#x20AC;&#x201C; December 15, 2015 Nashville Public Library

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total

Dec-15 Circulation 34,832 6,775 10,355 6,135 3,783 1,589 14,229 45,132 2,454 415 25,455 8,926 3,601 14,296 51,562 3,297 4,428 1,881 10,261 26,766 10,745 1,116 130,665 7 418,705

eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total

Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours

Month Dec-15 Dec-14 % of Total Circulation 8.32% 20,563 1.62% 7,147 2.47% 9,591 1.47% 5,429 0.90% 3,459 0.38% 34,449 3.40% 13,761 10.78% 41,456 0.59% 2,520 0.10% 422 6.08% 24,532 2.13% 9,179 0.86% 3,097 3.41% 13,781 12.31% 55,180 0.79% 396 1.06% 4,040 0.45% 1,760 2.45% 9,979 6.39% 19,776 2.57% 7,835 0.27% 1,003 31.21% 106,016 0.002% 5 395,376

Dec-15 Circulation 24,268 2,027 48,019 52,615 3,736 130,665

Dec-15 2,129 Dec-15 235 1957.00

% Change 2015-2014 69.39% -5.20% 7.97% 13.00% 9.37% -95.39% 3.40% 8.87% -2.62% -1.66% 3.76% -2.76% 16.27% 3.74% -6.56% 732.58% 9.60% 6.88% 2.83% 35.35% 37.14% 11.27% 23.25% 40.00% 5.90%

Dec-15 Year-to-Date 232,928 17,514 67,365 39,852 24,328 137,098 97,075 292,946 18,639 2,828 179,943 61,699 26,687 97,342 268,994 23,105 29,013 11,899 69,386 163,850 61,917 7,096 760,240 27 2,691,771

Dec-14 Circulation 16,411 2,130 37,492 46,386 3,597 106,016

% Change 2015-2014 47.88% -4.84% 28.08% 13.43% 3.86% 23.25%

Dec-15 Year-to-Date 49,826

Active Patron Cards 355,467

Dec-14 243 1846

Fiscal Year-to-Date Dec-14 Year-to-Date 137,638 44,640 63,964 33,813 19,251 243,500 93,714 287,597 14,144 3,524 174,663 57,366 17,202 97,378 352,897 10,097 25,389 9,112 65,787 104,076 53,191 4,627 633,805 27 2,547,402

% Change 2015-2014 69.23% -60.77% 5.32% 17.86% 26.37% -43.70% 3.59% 1.86% 31.78% -19.75% 3.02% 7.55% 55.14% -0.04% -23.78% 128.83% 14.27% 30.59% 5.47% 57.43% 16.41% 53.36% 19.95% 0.00% 5.67%

% Change 2015-2014 -3.29% 6.01%

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Statistical Summary â&#x20AC;&#x201C; December 15, 2015 Nashville Public Library Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park

Dec-15 Visits 12,315 8,086 10,429 10,883 3,610 0 6,680 18,199 2,949 13,186 10,047 8,539 21,266 61,611 6,806 3,454 7,617 13,500 14,295 7,121 5,084 245,677

Dec-14 Visits 10,680 8,224 9,211 10,572 4,190 16,821 8,182 15,356 4,399 12,551 11,436 8,010 20,708 61,135 0 5,027 3,501 16,961 20,249 6,641 4,888 258,742

% Change 2015-2014 15.31% -1.68% 13.22% 2.94% -13.84% -100.00% -18.36% 18.51% -32.96% 5.06% -12.15% 6.60% 2.69% 0.78% N/A -31.29% 117.57% -20.41% -29.40% 7.23% 4.01% -5.05%

Dec-15 Circ / Visit 2.83 0.84 0.99 0.56 1.05 N/A 2.13 2.48 0.83 0.03 2.53 1.05 0.17 0.23 7.58 0.95 0.58 0.76 1.87 1.51 0.22 1.17

Dec-14 Circ / Visit 1.93 0.87 1.04 0.51 0.83 2.05 1.68 2.70 0.57 0.03 2.15 1.15 0.15 0.23 N/A 0.08 1.15 0.59 0.98 1.18 0.21 1.12

% Change 2015-2014 46.90% -3.59% -4.64% 9.77% 26.94% N/A 26.65% -8.14% 45.26% -6.39% 18.11% -8.78% 13.22% 2.94% N/A 1111.74% -49.62% 29.19% 91.72% 27.90% 6.98% 4.84%

Dec-15 Assisted Dec-15 Express-Check % Circulation Circulation Express-Check 8,231 18,550 69.27% 1,891 2,648 58.34% 1,993 4,951 71.30% 1,941 1,966 50.32% 785 1,015 56.39% 14 0 0.00% 5,157 4,752 47.96% 6,439 28,161 81.39% 424 397 48.36% 4,444 14,839 76.95% 1,617 4,561 73.83% 606 1,016 62.64% 6,100 4,185 40.69% 9,306 14,853 61.48% 320 834 72.27% 893 1,307 59.41% 357 115 24.36% 1,463 5,545 79.12% 6,680 15,391 69.73% 3,020 5,373 64.02% 29 67 69.79%

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Statistical Summary â&#x20AC;&#x201C; December 15, 2015 Nashville Public Library

Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Public Computer Use Total On SiteComputer Use Total Wireless Use

Website Visits Webserver

Dec-15 Hours Open 237 212.5 171 171 172 0 171 212.5 148 212.5 171 171 236.5 230 174 171 174 171 236.5 171 141 3,752

Dec-14 Hours Open 168 207.5 160 168 168 207.5 168 207.5 168 207.5 168 168 207.5 233 0 168 168 168 207.5 168 136 3,621

Dec-15 Circ / Hour 147.28 31.88 60.56 35.88 21.99 N/A 83.21 212.39 16.58 1.95 148.86 52.20 15.23 62.29 297.19 19.28 25.52 60.01 113.18 62.84 7.94 111.60

Dec-14 Circ / Hour 122.40 34.44 59.94 32.32 20.59 166.02 81.91 199.79 15.00 2.03 146.02 54.64 14.93 59.27 N/A 2.36 24.05 59.40 95.31 46.64 7.40 109.19

182 397 424 1,003

138 204 324 666

% Change 2015-2014 31.88% 94.61% 30.86% 50.60%

3,114 4,227 19,274 26,615

2,372 2,964 14,907 20,243

31.28% 42.61% 29.29% 31.48%

Dec-15 54,161 57,880

Dec-14 60,060 45,850

% Change 2015-2014 -9.82% 26.24%

Dec-15 460,268

Dec-14 408,289

% Change 2015-2014 12.73%

Dec-15

Dec-14

% Change 2015-2014 20% -7% 1% 11% 7% N/A 2% 6% 11% -4% 2% -4% 2% 5% N/A 718% 6% 1% 19% 35% 7% 2%

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Statistical Summary â&#x20AC;&#x201C; December 15, 2015 Nashville Public Library

Circulation Year-to-Date

550,000

December

2,547,402 FY14 2,691,771 FY15

450,000

395,376 2014 418,705 2015

350,000

5.90%

250,000 Jan

Feb Mar

Apr May

Jun

Jul

Aug

Sep

Oct

Nov Dec

On Site Computer & Wireless Usage Year-to-Date

200,000

December

571,413 FY14 677,297 FY15

150,000

105,910 2014 112,041 2015

100,000

5.79%

50,000 Jan

Feb Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Visits Year-to-Date 1,774,006 FY14 1,683,493 FY15

350,000

December

300,000

258,742 FY14 245,677 FY15

250,000

-5.05%

200,000 Jan

Feb Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

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Statistical Summary â&#x20AC;&#x201C; December 15, 2015 Nashville Public Library

New Card Registrations Year-to-Date 24,742 FY14 49,826 FY15

40,000

December

30,000

2,358 FY14 2,129 FY15

20,000

-9.71%

10,000 0

Jan

Feb Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Total Programs Year-to-Date 4,207 FY14 6,115 FY15

December

1,300

666 2014 1,003 2015

800

50.60%

300 Jan

Year-to-Date 160,093 FY14 163,594 FY15

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Total Program Attendance

December

40,000 30,000

20,243 FY14 26,615 FY15

20,000

31.48%

10,000 Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Total Website Visits Year-to-Date 2,672,532 FY14 3,011,351 FY15

600,000

December

500,000

408,289 2014 460,268 2015

400,000

12.73%

300,000

Jan

Feb Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

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Financial Overview â&#x20AC;&#x201C; December 15, 2015 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of December 31, 2015 Public Library GSD-General - Operating

Prior Year Budget

PY Budget PY Actuals Thru Thru Current Mo. Current Mo.

PY% Thru Current Mo.

Prior YTD Variance

Current Annual Budget

CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance

Variance Explanation

EXPENSES: Salaries:

Regular Pay

Overtime

All Other Salary Codes

Total Salaries

10,728,000

35,300

1,215,300

5,364,000

17,650

607,650

4,859,473

37,810

609,529

90.6%

504,527

214.2%

-20,160

100.3%

-1,879

12,338,700

35,300

1,215,300

6,169,350

764,328

4,270

33,217

188.2%

607,650

279,320

859,611

141.5%

5,989,300

5,506,812

91.9%

482,488

13,589,300

Fringes

4,839,500

2,419,750

2,445,481

101.1%

-25,731

5,301,100

2,650,550

420,459

Other Expenses: Utilities Professional & Purchased Services

1,643,100 1,925,400

821,550 962,700

569,660 682,149

69.3% 70.9%

251,890 280,551

1,643,100 2,279,400

821,550 1,139,700

146,884 206,954

Repairs & Maintenance Services Internal Service Fees All Other Expenses

TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions

17,700 593,400

8,850 296,700

23,998 452,202

271.2% 152.4%

-15,148 -155,502

62,700 598,400

483,100

241,550

299,640

124.0%

-58,090

493,100

1,148,300 1,818,900

574,150 909,450

574,150 684,617

100.0% 75.3%

0 224,834

1,331,300 2,196,400

24,448,000

450,900

12,224,000

225,450

11,238,709

203,031

91.9%

985,292

27,494,800

427,500

85.4%

17,650

11,978,600

Travel, Tuition & Dues Communications

5,268,467

6,794,650

31,350 299,200

1,047,918

8,762 92,297

LIB is at 85.4% thru DEC. Vacancies are being filled as quickly as possible. However, NPL will keep an eye on 900,883 expenditures. LIB is over budget at 188.2% thur DEC. With staffing levels, OT is necessary at times to fulfill NPL needs especially with -15,567 Maintenance and Security issues. LIB is 141.5% thru DEC. This is not unusual for this time of year after summer vacations. NPL expects this -251,961 line item to even out over the FY.

90.7%

LIB is at 90.7% of total budgeted salaries thru DEC. With vacancies being filled, OT and vacation leave, currently NPL is on budget. However, NPL will monitor 633,355 expenditures closely throughout the FY.

2,552,070

96.3%

Fringe is over at 96.3% thru DEC due to higher overall fringe costs. LIB does not 98,480 have much control over fringe costs.

641,566 765,962

78.1% 67.2%

6,161,295

30,943 213,289

179,984 373,738

98.7% 71.3%

Travel is currently under budget. However, monthly parking passes for Main employees are the biggest expense and we anticipate being over at 407 the end of the FY in this line item. 85,911

246,550

55,609

321,606

130.4%

LIB is at 130.4% of budget thru DEC. W/O 4% funds for major repairs during the warmer months we are experiencing above avg repair costs. LIB will monitor -75,056 closely.

665,650 1,098,200

111,223 124,713

666,077 807,850

100.1% 73.6%

-427 Internal Service Fees have been posted. 290,350

13,747,400

213,750

2,214,819

30,656

12,160,658

194,699

Library is under budget (88.5%) for FY16 YTD. NPL will monitor ALL expenditures closely as the fiscal year progresses to 88.5% 1,586,742 ensure we are on budget by year end.

90.1%

22,419

0 0 0 0 0 0 0 0

0% 0% 0% 0% 0% 0% 0% 0%

0 0 0 0 0 0 0 0

91.1% 0% 0% 0% 0% 0% 0% 0% 0%

19,051 0 0 0 0 0 0 0 0

0 0 0 0 0 0

0% 0% 0% 0% 0% 0%

0 0 0 0 0 0

0% 0% 0% 0% 0% 0%

0 0 0 0 0 0

0 450,900

0 225,450

0 203,031

0% 90.1%

0 22,419

0 427,500

0 213,750

0 30,656

0 194,699

0% 91.1%

0 19,051

380 326 54

SUMMARY OF VARIANCE:

12 | P a g e

Personnel Summary â&#x20AC;&#x201C; December 15, 2015 Nashville Public Library

December 2015 New Hires & Resignations New Hires Name

Classification

Stehno, Luanne Meyer, Jessica Piper, Erin Rose, Kathryn

Library Page Library Associate 1 Circulation Assistant 1 Office Support Specialist 2

Hire Date 12/6/2015 12/6/2015 12/6/2015 12/6/2015

Location Madison Madison Edmondson Pike Admin Srvs

Resignations Name

Classification

Ellison, Laura Faithful, Lauren

Program Spec 2 Circulation Assistant 1

Resignation Date 12/17/2015 12/31/2015

Location LSHI Hermitage

13 | P a g e

Personnel Summary – December 15, 2015 Nashville Public Library NPL Vacancies as of 12/31/2015 = Approved to fill by OMB = Requesting permission to fill from OMB = Vacancies that have not yet been requested to fill = New position vacancies to request

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54

Division / Branch ARCHIVES

Title ARCHIVES ASSIST 3

Grade SR06

BORDX CIRC ED PIKE ED PIKE ED PIKE GRN HILLS GRN HILLS GRN HILLS HERM HERM HERM LOOBY MADISON NORTH SE

CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1

SR04 SR04 SR04 SR04 SR04

CIRCULATION ASSIST 1

SR04

CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1

SR04 SR04 SR04 SR04 SR04 SR04 SR04

VACANT - NEW FRIDAY OPENING VACANT (E DERKACH) VACANT - NEW FRIDAY OPENING VACANT - NEW FRIDAY OPENING VACANT - NEW FRIDAY OPENING VACANT (J. BRADFORD) VACANT - NEW FRIDAY OPENING VACANT - (C. JOHNSON) VACANT - NEW FRIDAY OPENING VACANT - NEW FRIDAY OPENING VACANT -(l. FAITHFUL) VACANT - (D. MCREYNOLDS VACANT- NEW FRIDAY OPENING

CIRCULATION ASSIST 1

SR04

CIRCULATION ASSIST 1

SR04

ED PIKE

CIRCULATION SUPV

OP & MAIN-BR OP & MAIN-MN MAILROOM SHARED SYS SHARED SYS

CUSTODIAN 1 - Branch CUSTODIAN 1 - Main EQUIP OPERATOR 1 INFO SYSTEMS APP TECH 1 INFO SYSTEMS APP TECH 1

TECH SVCS

INFO SYSTEMS APP TECH 1

SHARED SYS BELLEVUE MADISON SE

INFO SYSTEMS APP TECH 2 LIBRARIAN 1 LIBRARIAN LIBRARIAN 1

SE BORDX CHILD ED PIKE GRN HILLS GRN HILLS HERM MADISON MADISON TEENS EDHILL

Name VACANT (K SIRKO)

FPS F

FTE 1.00

F F F F F

1.00 1.00 1.00 1.00 1.00

0.49

F F F F F F F

1.00 1.00 1.00 1.00 1.00 1.00 1.00

VACANT (G KIRKPATRICK) mv to NO

0.49

VACANT - NEW FRIDAY OPENING

1.00

SR06

VACANT (D MINOR HARRIS)

1.00

TG03 TG03 TG05

VACANT - NEW FRIDAY OPENING VACANT (D DENSON) VACANT - NEW FRIDAY OPENING

1.00 1.00 1.00

SR08 SR08 SR08 SR09

VACANT - NEW SHARED SYSTEMS VACANT - NEW SHARED SYSTEMS VACANT (M JONES) VACANT - NEW SHARED SYSTEMS

F F F F F

SR09 SR09 SR09

VACANT - NEW FRIDAY OPENING VACANT- (C.SHIVERS) VACANT - NEW FRIDAY OPENING

LIBRARIAN 2

SR10

BORDX ED PIKE GRN HILLS

LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 1 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE

SR06 SR06 SR06 SR06 SR06 SR06 SR06 SR06 SR06 SR11 SR13 SR02 SR02 SR02 SR02 SR02

MADISON

LIBRARY PAGE

SR02

MADISON NEIGH GRT REF MAILROOM TECH SVCS ADMIN SVCS PUBLIC REL REF SECURITY

LIBRARY PAGE LIBRARY PAGE

SR02 SR02

LIBRARY PAGE

SR02

MAIL CLERK CARRIER OFFICE SUPPORT REP 2 OFFICE SUPPORT SPEC 2 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 2 PROPERTY GUARD 2

SR05 SR05 SR08 SR06 SR08 SR05

BORDX BELLEVUE BELLEVUE

VACANT (J. LANE)

F F F F

1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00

VACANT - NEW FRIDAY OPENING VACANT - NEW TWEENS VACANT - NEW FRIDAY OPENING VACANT - NEW FRIDAY OPENING VACANT (B ENGLISH) VACANT - NEW FRIDAY OPENING VACANT (K BETTY) VACANT (K BASS) VACANT (R LITTLE-TAYLOR) VACANT (R SUBHAWONG

F F F F F F F F F F

1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00

VACANT (J HUNSICKER) VACANT (J EVANS) VACANT (S. BAUMGARTNER)

F P P

1.00 0.49 0.49

VACANT - NEW FRIDAY OPENING VACANT - NEW FRIDAY OPENING VACANT - NEW FRIDAY OPENING VACANT (L EWING) VACANT - NEW FRIDAY OPENING VACANT (K MABERRY) VACANT (RHODES, A.) VACANT (T STEVENS) VACANT (K SHAW) VACANT (A. PIERCE) VACANT (E WALTENBAUGH) VACANT - NEW FOR ARTS VACANT (FANN, C)

P P P

0.49 0.49 0.49

F F

0.49

P P

0.49 0.38

0.49

F F F P F F

1.00 1.00 1.00 0.75 1.00 1.00

14 | P a g e

Brief Area Updates – December 15, 2015 Nashville Public Library Administrative Services Report Safety/Security: December 

  

Mark met with Hermitage branch staff to discuss how to react in to irate patrons and other security/safety concerns. The hour-long discussion resulted in lots of good questions and solutions to concerns. Mark is planning to conduct more of these types of meetings/training sessions for 2016 to continue to assist staff. There was a meeting with the urban core library managers to address additional needs due to their locations. Charles Fann, Security Supervisor will be out indefinitely until further notice so Mark and the Security team will be working odd shifts to ensure there is proper coverage. There have been 289 incident reports since tracking began on July 1, 2015. The average is around 50 per month, but December was slightly lower due to being closed more days around the holidays.

Breakdown of incidents for the month of December 2015: o o o o o o o o o o

Ambulance calls — 5 Arrest — 2 Alarms — 3 Injures — 4 Assault — 1 Vehicle break-in — 1 Theft — 2 Safety issue — 1 Suspicious activity — 1 Vandalism reports — 2

Conduct rules listed by number and number of Patrons suspended

Suspensions by conduct violation numbers #1 — 1 #13 — 1 #5 — 1 #16 — 1 #6 — 2 #17 — 10 #8 — 1 #19 — 2 #10 — 1 #20 — 3

Days suspended 1 5 30 90 365

Number of patrons suspended 2 2 2 4 11

Delivery: December Main:  Received 620 incoming UPS packages; sent 41 packages out UPS GROUND 15 | P a g e

  

67 overnight packages received from FedEx, DHL, etc. Received 103 inserts of mail from the U.S. Post Office and we sent 77 inserts of mail to Metro Mail for postage. 28 special deliveries from Ikon, Supply Room, Advance Supply, Firefly, etc.

Branches:  For the month of December we moved 5,437 hold bins (173,984 items), 5,936 non-hold bins (189,952 items), 502 A/V bins (16,064 items) and 1,051 Circulation bins (33,632 items). Totals:  Grand total of 12,926 bins moved, a total item count of 413,632 with an average of 615 bins and 19,697 items moved per day.  Sent 180 boxes to the Southern Book Debindery for recycling.  Sent 8 skids of books to BWB Daily complete Percentages: Holds 21 of 21 days for 100% Building Maintenance: December Work Orders:  144 completed  77 incomplete Completed Projects:  Bordeaux: replaced AHU 4 fan motor; installed ground for AT & T; repaired AHU 2 hot water valve (Dillingham & Smith)  Donelson: installed ground for AT & T  East: installed ground for AT & T; cleared main sewer line (Dillingham & Smith)  Edgehill: repaired men's restroom hand dryer  Edmondson Pike: NES power outage  Goodlettsville: repaired numerous doors  Green Hills: repaired roof leak (RSS); retest backflow device (failed)  Madison: installed eye wash station  Main: repaired courtyard flag stone; repaired Provence rear entry door; replaced server room condensing fan; cleared main sewer line public restrooms 3rd floor west (2 bundled wool socks were retrieved); installed new light fixture public elevator  North: repaired exterior lights (Southeast Electric); installed ground for AT & T; repaired electric tripping breaker  Old Hickory: installed ground for AT & T  Pruitt: installed ground for AT & T  Watkins Park: installed ground for AT & T; repaired exit door Open Projects:  Bordeaux: recalibrate AHU 5 temperature sensor  Donelson: repair parking pole light (S. East Electric)  East: plaster damage (renovation); install new handicapped door and controls (renovation) 16 | P a g e

        

Goodlettsville: re-establish SANYO HVAC communication (I.T.); replace all soap dispensers; repair exterior lights (Southeast Electric) Green Hills: repair exterior building lights (Southeast Electric); rebuild domestic backflow device (Lee Co.) Hadley Park: replace broken window (VANDALISM - TN Glass) Hermitage: tint some windows Madison: windows leak during intense rain (PO submitted); replace air handler flexible boot (Lee Co.) Main Library: repair damage to tree bed by book statue; replace water fountains 3rd floor; replace NAE 2 (1st & 2nd floor east & west) Quotes due 1/12/16; perform annual sprinkler test (1/5/2016); repair loading dock lights Old Hickory: repair sink hole in parking lot Pruitt: repair AHU 1 for staff work area in old fire hall (Lee Co., ON HOLD); replace auditorium refrigerator (ON HOLD); repair parking lot light (need quote) Richland Park: repair heat AHU 1

Branch Services Report Branch Library Renovations The Watkins Park branch renovation/expansion has been awarded to Dowdle Construction and EOA Architects. A project kickoff meeting is scheduled for January 25. We anticipate closing the branch in early February and get straight to work on this 16-18 week project. During the renovation Raymond Kinzounza, our lone library employee at this branch, will be assigned to another branch location. The Edmondson Pike renovation is continuing at a very good pace. On December 30, we met with Council Members Robert Swope and Davette Blalock on site to show them the state of the work and the project plans. They were very impressed by how extensive NPL is in our renovations. Council Member Swope was pleased to add the term “value-engineering” to his vocabulary as a nice way of phrasing cost cutting. Rising construction costs resulting from Nashville’s building boom has caught up with our projects and we are value-engineering while avoiding compromising core objectives. Branch Staffing During the period from December 1 – January 15, Branch Services filled 12 positions. We have new hires coming on board at a fast clip. Our hiring also includes numerous promotions and some transfers between locations. We currently have 22 branch positions to fill, the majority of which are added positions needed for the addition of Friday hours. We have confirmed that our new hire training programs are very effective and provide a solid foundation for NPL employees. A number of recently hired employees have commented that the program provided them more training than they’ve ever received; demonstrating our commitment to their success. Managers are pleased to have staff arrive well prepared for their assignments. Our typical training involves four 40-hour weeks, the first two weeks in a busy regional branch, one week at a busy community branch, and the final week at yet another regional branch. This exposes new employees to a variety of work environments and allows them to learn away from their future side-by-side peers.

17 | P a g e

Main Report 

As part of the President’s “Healthy Communities Challenge”, NPL is now playing a more active role in helping to identify those who need coverage and forwarding their contact information to navigators who can help them with enrollment.



Special Collections held a screening of “The Black Panthers: Vanguard of the Revolution,” followed by a discussion with the film’s award-winning director Stanley Nelson.



Sandy Cohen from Equal Access Division assisted the Library of Congress with new demographic terminology regarding how people who use sign language refer to themselves.



Teen’s division administered a survey to teens. 74.5% of teens agreed with the statement “I will be a lifelong library supporter and user.”



Teen’s division held 3-day College, vocational, and career fair for 111 teen participants.



The Estamos Aquí: Voces Contemporáneas art exhibit opened in the Courtyard Gallery on the 2nd floor. This exhibit presents the paintings, sculpture, drawings, printmaking, and mixed media works of 14 Tennessee Hispanic artists whose work describes the immigrant experience, alongside excerpts of personal narratives we’ve collected through our previous StoryCorps @ your library project.



Main Children’s spent the month of December breaking in the new space and learning what the new normal is going to look like. Our story time regulars and newcomers are overwhelmingly delighted with the renovated department.

Communications 

Led and executed the reopening of Main Children’s Department, with 500+ families attending on Dec. 2



Continued trend of strong, positive news media coverage: o Extensive coverage re: reopening of Main Children’s Department, including Ms. Cheap endorsement and local TV coverage o Media hit for Limitless Libraries in American Libraries magazine

18 | P a g e



Positioned NPL as a serious education contender with a New Year’s message from Kent Oliver to hundreds of local community leaders and influencers



Moved forward on internal/employee communications with second issue of “Off the Books” employee newsletter and “NPL: Where Everybody Counts” project with Library’s HR team

Collections and Technology Services Report The middle school renovations are proceeding well but we are struggling with budget. The resurgence in the economy and the building boom is causing our normal pricing estimates to fall short. Fortunately, our relationship with the schools and specifically, Joe Edgens, the architect and project manager for these projects, are true partners and have agreed to make up our shortfall so we don’t have to compromise the projects. In addition to the administration of MNPS helping with the budget, a parent at JT Moore who is an architect offered his services and drew the concept for the school renovation, again, helping with the budget by donating his services. It is exciting to see the creativity and interest in making these projects successful. One of the staff committees we have at NPL is the Patron Experiences group. This committee is tasked with identifying issues at the library that prevent a great patron experience and then identify a remedy. Recently, one of our reference librarians who often works in the phone room at Main asked us to review our phone system. After the group started reviewing it, we identified that we have several problems, such as with routing, lengthy messages, difficulty with reaching the staff at the location they are trying to reach. So, we are now working on optimizing our phone messaging system. Another committee we have at the library is Materials Management. This group is tasked with keeping our policies and procedures relating to the Collections in shape. Since we are planning to migrate our Library Automation System this year, the group is reviewing all of our system setup and simplifying and cleaning up our setup so that we can run better analytics with our new system than with our current. Since a library changes system rarely, about every 10-15 years, these decisions have long lasting implications.

Community Engagement Puppet Truck  Puppet Trucks conducted 47 programs to 4739 attendees Wishing Chair  42 programs with 5,506 in attendance  4,640 attended the 2 week run of String City at the Country Music Hall of Fame Bringing Books to Life  32 programs with 797 in attendance.  Staff attended the annual Tennessee Reading Association Conference in Murfreesboro, TN  Loving and Learning had great attendance at all 9 workshops. Debuted a new workshop for WIC on play and literacy and will be offered in both English and Spanish.  GROW workshop on Advocacy began in English and Spanish. 19 | P a g e



Liz was asked to serve on Metro Nashville Public Schools Preschool Development Grant – Expansion Advisory Council Adult Literacy  Offered 12 programs to 148 learners.  Continued weekly partnerships with Martha O'Bryan and Project Return. Additionally delivered the mobile lab to Cole Elementary Family Resource Center and ESL to Go.  Collaborated with the Mayor's Office to deliver computers for 17 employees at Swett's restaurant to register for health care coverage under the Affordable Health Care Act  Presented to 50 parents at Tusculum Elementary, highlighting library sponsored activities promoting out of school learning  Worked with 22 adult educators to plan our 2016 conversations about teaching in Communities of Best Practice. NAZA  NAZA’s site at John Early middle school was thrilled to participate in the reopening celebration of the Children’s Dept at Main. They “test-drove” The Alley, newly created tween space. Mayor Barry greeted each student individually.  NAZA hosted School Board member Anna Shepherd, Councilmember Larry Hagar, and DonelsonHermitage business leaders for a tour of the afterschool sites at Dupont-Tyler middle.  NAZA joined afterschool systems across the country and national funders to set strategic priorities for the field over the next 3-5 years. Studio  Niq Tognoni spoke on a panel exploring the current state of maker spaces in Nashville for Vanderbilt's Maker Space Planning Meeting/Conference.  Studio NPL sponsored a 3D printing art show at the Wedgewood Houston December Art Crawl – and Studio NPL teens submitted the winning designs.  Hired a "STEM specialist" mentor, a former science teacher, who will help Studio NPL develop more STEM-specific programming and curriculum  Studio NPL patron, Cassidy, was named Nashville's Youth Poet Laureate. Digital inclusion  Moving forward as training partner with Anytime Access and Connect Home Production Services  Attendied a video broadcast equipment expo in Washington, D.C.  Met with staff of Library of Congress regarding NPL’s media conversation project  Completed Main library auditorium bid (A/V) Salon  100 people attended the Mitch Albom Salon, and 325 attended the NPLF Literary Award public lecture with Jon Meacham and Tim McGraw.

20 | P a g e

Old Business Nashville Public Library

Nashville Public Library Board February 2, 2016 Resolution Title: Standardization of Branch Hours History/Background/Discussion: At the present time, the operating hours of the branch libraries vary widely, from branch to branch and from day to day. This situation has a number of consequences for NPL. The public cannot be certain that one library will be open at the same time as another one. This creates confusion and as a result it is likely that many people do not visit the library that otherwise would. The staff currently experiences a wide variance in their work schedules. Based on usage analysis, the current operating hours of the branches likely do not reflect demand, resulting in wasted resources. Standardizing the branch hours would generate many benefits. Most importantly, library patron uncertainty regarding branch operating hours can be reduced considerably, resulting in a probable increase in usage. More efficient work schedules for staffing will be possible allowing branch managers to maximize staff resources. Many low-usage hours can be eliminated, creating a better alignment of operating hours with the needs of patrons. Finally, these benefits can be realized without the commitment of additional staffing hours: the schedule can be standardized simply be rearranging existing staff resources. Based on this information, it is recommended that branch operating hours be changed to the following schedule: 1. Bellevue, Bordeaux, Edmondson Pike, Green Hills, Hermitage, Madison, Southeast Monday – Thursday: 10:00 AM – 8:00 PM Friday – Saturday: 10:00 AM – 5:00 PM Sunday: 2:00 PM – 5:00 PM 2. Donelson, East, Goodlettsville, Inglewood, Old Hickory, Richland Park, Thompson Lane Monday, Wednesday: 10:00 AM – 5:00 PM Tuesday, Thursday: 12:00 PM – 8:00 PM Saturday: 10:00 AM – 5:00 PM Friday, Sunday: Closed 3. Edgehill, Hadley Park, Looby, North, Pruitt Monday – Thursday: 10:00 AM – 6:00 PM Saturday: 10:00 AM – 5:00 PM Friday, Sunday: Closed 21 | P a g e

4. Watkins Park Monday – Thursday: 10:00 AM – 6:00 PM Friday – Sunday: Closed Recommendation: The board approves the proposed standardization of branch hours Draftor(s): Larry Price Person(s) Responsible for Implementation: Larry Price, Susan Drye, Andrea Fanta RESOLUTION 2016-02.01 2016 Resolution to Standardize Branch Hours WHEREAS, the existing schedule of library branch operating hours has been shown to be incongruous, inefficient, and inconvenient both for the staff and the general public, and WHEREAS, a new schedule has been devised which, if implemented, will result in a much more rational and convenient system of operation for the library branches, and WHEREAS, Nashville Public Library exists to serve the public interest, and must ever take action where possible to better serve the public of Nashville and Davidson County, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the board endorses the proposed schedule changes set forth in the following table, to become effective Monday, April 4, 2016.

Proposed Hours BRANCH Bellevue Bordeaux Edmondson Pike Green Hills Hermitage Madison Southeast Donelson East Goodlettsville Inglewood Looby Old Hickory Richland Park Thompson Lane Edgehill Hadley Park North Pruitt Watkins Park

Mon 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00

Tue 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00

Wed 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00

Thu 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00

Fri 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed

Sat 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 Closed

Sun 2:00 - 5:00 2:00 - 5:00 2:00 - 5:00 2:00 - 5:00 2:00 - 5:00 2:00 - 5:00 2:00 - 5:00 Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed

22 | P a g e

New Business Nashville Public Library Nashville Public Library Departmental Policies Main Library Alcohol Policy

Draft (1/28/16) Policy

USE OF ALCOHOL 1. Unless specifically authorized by Nashville Public Library (NPL) administration for facility events, alcohol is not permitted on library property. 2. NPL allows alcoholic beverages to be served at events only when the organization renting the space complies with Tennessee law as well as with all of the rules and regulations of the Metro Beer Board and Tennessee Alcoholic Beverage Commission.* 3. All alcohol must be dispensed by bonded bartenders at an attended bar, whether the alcohol is complimentary to the guests or sold at a cash bar. Bars must be attended at all times once stocked. Bars must be set up in well-lit areas. 4. All guests must be 21 years of age to be served alcohol. Bartenders will verify age by checking identification. 5. The event must be a private event, not open to the public. Guests may attend the event by non-transferable invitation only. 6. The sponsor or co-sponsor of the event must provide a liability insurance policy for the event in the amount of $2,000,000 with the Metropolitan Government and Nashville Public Library named as additionally insured when alcohol is served. This includes events co-sponsored by NPL. 7. Per TABC Rule 0100-01-.03(14), it is prohibited to give away â&#x20AC;&#x153;any drink of alcoholic beverages as a prize or free drink or encouraging or conducting any game or contest which involves drinking or uses wine or alcohol as a prize or free drink.â&#x20AC;? 8. NPL does not provide set-ups (glasses, mixers, ice, etc.). * http://share.tn.gov/sos/rules/0100/0100.htm; https://www.municode.com/library/tn/metro_government_of_nashville_and_davidson_county/codes /code_of_ordinances?nodeId=CD_TIT7ALBE. 9. Alcohol cannot be served unless food is available.

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Nashville Public Library Board February 2, 2016 Resolution Title: Stand-Alone Main Library Alcohol Policy History/Background/Discussion: At present, NPL Policy regarding the use of alcoholic beverages at the Main Library is embedded within the “Policies for Use of Library Facilities & Meeting Rooms at the Main Library” (section XIII, A–H). Having the Main Library Alcohol Policy separate from the “Policies for Use of Library Facilities & Meeting Rooms at the Main Library” would make it easier to locate and access by NPL staff, clearer, and easier to enforce. Another benefit to this extraction would be that the information around the use of alcohol at NPL events would be updated—from 10/20/09—to comply with current Tennessee law as well as with all of the rules and regulations of the Metro Beer Board and Tennessee Alcoholic Beverage Commission. This includes an addition of a bullet in the policy addressing whether alcoholic beverages can be given away at events at NPL. Please note that the option to include branches in this Policy was considered but deemed unrealistic, and too cumbersome to enforce and/or monitor. Mark Murray at Metro Legal advised: “according to the Metro Code, only library branches that are not within 100 feet of ‘a school or its playground, a park, a licensed day care center or nursery school or their playgrounds, or a dwelling for one or two families.’ So any branches that may even be close to this limitation will need to be measured.” Based on the above information, it is recommended that the Main Library Alcohol Policy be separated from the “Policies for Use of Library Facilities & Meeting Rooms at the Main Library.”

Recommendation: The board approves the proposed, separate Main Library Alcohol Policy Draftor(s): Susan Drye Person(s) Responsible for Implementation: Susan Drye, Jena Schmid, Georgia Varble

RESOLUTION 2016-02.02 Stand-Alone Main Library Alcohol Policy WHEREAS, new Main Library Alcohol Policy has been created, and, if implemented, will serve NPL staff and the organizations interested in serving alcoholic beverages at events at the Main Library with clarity about how and when alcohol is permitted on NPL property, and 24 | P a g e

WHEREAS, Nashville Public Library has created a document where this information will be easier to locate and access, and WHEREAS, this Main Library Alcohol Policy has been updated to comply with current Tennessee law as well as with all of the rules and regulations of the Metro Beer Board and Tennessee Alcoholic Beverage Commission, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the extracted, stand-alone Main Library Alcohol Policy be approved, to become effective February 2, 2016.

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