NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting January 20, 2015
Nashville Public Library Board of Trustees Agenda January 20, 2015 Main Library 615 Church Street Nashville TN 37219 Board Room – 12:00 Noon
I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Board Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons
VI.
Approval of Minutes: December 16, 2014………………………………………………………….. pg. 1 – 5
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. Website Update – Tricia Bengel
IX.
Committee Reports a. Art Committee – Robert Oermann
X.
New Business a. Boarding Meeting Dates (February & March 2015)………………………………… pg. 18 b. Budget Discussion - Kent c. Library Fee Policy Discussion - Kent
XI.
Adjournment
Next Board of Trustees Meeting 12:00 Noon – February 17, 2015 Main Library – Board Room 615 Church Street Nashville, TN 37219
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES December 16, 2014 12:00 Noon Main Library, 615 Church Street, Nashville, TN 37219
Members Present:
Keith Simmons, Lucy Haynes, Margaret Ann Robinson, Joyce Searcy and Robert Oermann
Members Absent:
Sepi Khansari, Francie Hunt
Library Staff:
Kent Oliver, Larry Price, Susan Drye, Elyse Adler, Tricia Bengel, Jena Schmid, Andrea Fanta and Beth Deeb
Also Present:
Tari Hughes, President, Nashville Public Library Foundation Mark Murray, Metro Department of Law Attorney
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:06 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Approval of Minutes: November 18, 2014 Robert Oermann moved for approval of the minutes from the November meeting; the motion was seconded by Lucy Haynes and passed unanimously. IV. Library Director Report—Kent Oliver, Library Director Mr. Oliver welcomed the Board to the Commons, a new program room created during the recent third floor renovations. It is used for a variety of library meetings and programs, including job and housing help from Metro Social Services and Mental Health Cooperative outreach. The room was also used for author sessions during the Southern Festival of Books. Metro Council’s Budget and Finance Committee approved the new 4% budget this week, which includes additional money for books and materials as well as funding for the joint online catalog with MNPS. A Project Manager will be brought on soon so that the system can be in place by the beginning of the next school year. MNPS will be splitting 1|Page
V.
the system’s annual costs with us (which will be $100,000 less than the current systems). Mr. Oliver met recently with Rick Bernhardt from Metro Planning about the Nashville Next project. The library will be placing a link to a community survey on our website, and will also be communicating potential future locations for branch libraries. We are very close to being able to accept online credit card payments for library fines and fees. Ron Perry, a Manager at the Main Library for 33 years, recently retired. Mr. Oliver commended his service to the library. November usage statistics are impressive, especially considering the North closure and some HVAC work at Donelson.
Staff Reports a. Food for Fines—Larry Price This year’s Food for Fines will run from Monday, January 5 to Sunday, January 18, encompassing two weekends. Last year we collected 41,000 pounds of food, and expect to surpass that this year. Patrons eagerly anticipate this great campaign for Second Harvest. b. New Phones & Kronos—Susan Drye Ms. Drye reported that the new phone system has been fully implemented (except for Bellevue) and staff has been trained. Bellevue will transfer to the system when the new building opens. The Library will be implementing Kronos, Metro’s new time and attendance system, on January 19. c. Nashville Public Library Foundation Update—Tari Hughes Ms. Hughes reported that this year’s gala weekend with Scott Turow was a huge success, with the highest attendance ever and grossing $100,000 more than last year. This was thanks in large part to gala chairs Corinne Kidd and Keith Meacham. The public lecture was held offsite at Montgomery Bell Academy due to marathon-related street closures. Mr. Simmons and Ms. Hughes agreed that they would prefer it to be held at the library, so she will research whether the marathon is now an annual event. The Foundation also participated in Giving Tuesday, a national day of charitable giving on the Tuesday after Thanksgiving. During this campaign, they used a variety of advertising they had never tried before, particularly targeting Millennials and including an ambassador toolkit to assist people in promoting the campaign through their own social media channels. This was apparently successful, as over half of the gifts were from new donors. Finally, Ms. Hughes reported that the Foundation has raised $1 million since June, bringing the total to over $14 million. She is confident that the campaign goal of $15 million can be reached by June 2015. Related to this, the Foundation has been participating in a sustainability study to determine the best way to manage campaign proceeds. One result is that a Program Review Committee will be created to assess all Foundation projects. Mr. Oliver added that he and Ms. Hughes have been discussing how better to coordinate Foundation requests with Metro budget requests (since they currently overlap, which can cause duplication). One idea was to begin the Foundation budget cycle on September 1 rather than at the start of the fiscal year on July 1. 2|Page
VI. Old Business a. Polling Place Policy Discussion Mr. Oliver updated the Board that Metro Legal has written a letter to the Election Commission approving the library’s current policies. However, library rules on polling and petitioning are now in several different places in library policies, so they will be pulled together into one central policy. The Board noted that serving as a polling place is a good opportunity to market library card registration. VII. New Business a. Branch Meeting Room Policy Revision Mr. Price and other branch staff reviewed the branch meeting room policy and recommended that the negligible fees should be eliminated. (The Conference Center at the Main Library still charges fees, although not to Metro groups.) Mr. Oermann moved for approval of the resolution, Ms. Searcy seconded the motion, and it passed unanimously. Nashville Public Library Board November 18, 2014 Resolution Title: Branch Library Meeting Room Policy Revision History/Background/Discussion: Branch libraries in the NPL system currently charge $5 per hour for meeting room use to not for profit entities and community groups in order to reserve the spaces. This fee is neither substantial enough to recover damages or significant enough to deter “no shows” for reserved times. The $5 fee for cleaning rooms if food or drinks are served is also eliminated. The monthly revenue from branch meeting room fees ranges from about $500 to $600 per month for the entire library system. In visiting with the Metro Director of Finance this fee is not a significant enough source of Metro revenue to be missed. Other than eliminating the fee provisions the proposed revision is essentially the same as the previous meeting room policy. Wording has been revised minimally. It includes a responsibility clause for the organization reserving the room if damages should occur. As with most library policies, a set of internal procedures for staff exists for the application of the policy. The revised policy has been reviewed by Metro legal. Recommendation: It is recommended that the attached meeting room policy presented be approved eliminating charge for branch meeting use. Draftor(s): Kent Oliver and Larry Price Person(s) Responsible for Implementation: Larry Price, Associate Director for Branch Services RESOLUTION 2014-12.01 Branch Meeting Room Policy Revision
WHEREAS, the Nashville Public Library wishes to extend services to the community as a free public library whenever possible and, 3|Page
WHEREAS, providing welcoming community meeting spaces is an important and primary function of the library; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised branch meeting room policy absent fees as presented effective January 1, 2015. b. Library Director’s Open Range Salary Increase—Susan Drye Ms. Drye explained that Metro Council has approved a 1% pay increase for all Metro employees, and a 2% pay increase for open range (upper management) employees. Because the Library Director is appointed by the Library Board, it is not technically an open range position. Ms. Drye recommends the Mr. Oliver receive the 2% increase along with all other open range employees. Mr. Oermann moved for approval of the resolution, Ms. Haynes seconded the motion, and it passed unanimously. Nashville Public Library Board December 16, 2014 Resolution Title: Pay Increase for Kent Oliver History/Background/Discussion: The Library Director, per Metro Civil Service Rules is entitled to any incremental increase that is across the board to all Metro employees and approved by Metro Council. However, any pay increase above that which is received by all employees must be approved by the Library Board. Metro Council approved a 1% across the board increase for all Metro employees effective January 1, 2015. Additionally, Metro Council also approved an additional 2% pay increase for all open range employees (upper management level employees). Due to Kent Oliver being the library director and appointed to the position by the Library Board his salary is set by the Library Board, per Metro Civil Services Rules he is not considered an open range employee therefore not eligible for the additional 2% pay increase unless authorized by the Library Board. Recommendation: The Library Director receives the additional 2% increase along with all other open range employees effective January 1, 2015. Draftor(s): Susan Drye, Associate Director for Administrative Services Person(s) Responsible for Implementation: Susan Drye
RESOLUTION 2014-12.02 2% Pay Increase for Library Director Kent Oliver WHEREAS, the library wishes to compensate the Library Director the same additional 2% increase given to all other open range employees effective January 1, 2015, and WHEREAS, any pay increase above those increases allotted to all Metro Employees by the Metro Council must be approved by the Library Board; 4|Page
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the 2% pay increase for Library Director Kent Oliver is approved effective January 1, 2015.
VIII. Adjournment The meeting adjourned at 1:03 p.m.
Next Board Meeting—12:00 p.m., January 20, 2015 Change in venue to be determined. Respectfully submitted by Beth Deeb
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Statistical Summary – January 20, 2015 Nashville Public Library
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Dec-14 Circulation 20,563 7,147 9,591 5,429 3,459 34,449 13,761 41,456 2,520 422 24,532 9,179 3,097 13,781 55,180 396 4,040 1,760 9,979 19,776 7,835 1,003 106,016 5 395,376
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total
Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours
Month Dec-14 Dec-13 % of Total Circulation 5.20% 19,703 1.81% 5,826 2.43% 9,732 1.37% 4,741 0.87% 525 8.71% 35,962 3.48% 13,063 10.49% 42,407 0.64% 1,786 0.11% 536 6.20% 27,014 2.32% 7,231 0.78% 2,308 3.49% 13,972 13.96% 53,534 0.10% 1,923 1.02% 156 0.45% 951 2.52% 9,459 5.00% 15,837 1.98% 7,447 0.25% 675 26.81% 57,034 0.001% 3 331,825
Dec-14 Circulation 16,411 2,130 37,492 46,386 3,597 106,016
Dec-14 2,358 Dec-14 243 1846.00
% Change 2014-2013 4.36% 22.67% -1.45% 14.51% 558.86% -4.21% 5.34% -2.24% 41.10% -21.27% -9.19% 26.94% 34.19% -1.37% 3.07% -79.41% 2489.74% 85.07% 5.50% 24.87% 5.21% 48.59% 85.88% 66.67% 19.15%
Dec-14 Year-to-Date 137,638 44,640 63,964 33,813 19,251 243,500 93,714 287,597 14,144 3,524 174,663 57,366 17,202 97,378 352,897 10,097 25,389 9,112 65,787 104,076 53,191 4,627 633,805 27 2,547,402
Fiscal Year-to-Date Dec-13 Year-to-Date 135,897 38,870 64,677 30,858 14,593 248,316 93,099 291,126 12,254 3,718 184,699 52,609 14,975 94,253 365,265 12,726 5,923 6,715 61,788 110,658 51,456 2,815 344,185 27 2,241,502
Dec-13 Circulation 10,307 24 29,453 11,897 5,353 57,034
% Change 2014-2013 59.22% 8775.00% 27.29% 289.90% -32.80% 85.88%
Dec-14 Year-to-Date 24,742
Active Patron Cards 336,965
Dec-13 269 1999.08
% Change 2014-2013 1.28% 14.84% -1.10% 9.58% 31.92% -1.94% 0.66% -1.21% 15.42% -5.22% -5.43% 9.04% 14.87% 3.32% -3.39% -20.66% 328.65% 35.70% 6.47% -5.95% 3.37% 64.37% 84.15% 0.00% 13.65%
% Change 2014-2013 -9.67% -7.66%
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Statistical Summary – January 20, 2015 Nashville Public Library Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Dec-14 Visits 10,680 8,224 9,211 10,572 4,190 16,821 8,182 15,356 4,399 12,551 11,436 8,010 20,708 61,135 0 5,027 3,501 16,961 20,249 6,641 4,888 258,742
Dec-13 Visits 11,350 6,695 11,882 7,690 0 14,146 16,737 17,522 3,749 12,858 9,454 8,880 23,853 57,208 8,012 0 8,808 11,014 13,543 6,734 6,054 256,189
% Change 2014-2013 -5.90% 22.84% -22.48% 37.48% n/a 18.91% -51.11% -12.36% 17.34% -2.39% 20.96% -9.80% -13.18% 6.86% -100.00% n/a -60.25% 53.99% 49.52% -1.38% -19.26% 1.00%
Dec-14 Circ / Visit 1.93 0.87 1.04 0.51 0.83 2.05 1.68 2.70 0.57 1.95 0.80 0.39 0.67 0.90 n/a 0.80 0.50 0.59 0.98 1.18 0.21 1.12
Dec-13 Circ / Visit 1.74 0.87 0.82 0.62 n/a 2.54 0.78 2.42 0.48 2.10 0.76 0.26 0.59 0.94 0.24 n/a 0.11 0.86 1.17 1.11 0.11 1.07
% Change 2014-2013 10.91% -0.13% 27.13% -16.70% n/a -19.44% 115.49% 11.55% 20.25% -6.97% 4.94% 48.76% 13.61% -3.55% n/a n/a 365.60% -31.49% -16.48% 6.68% 84.04% 4.26%
Dec-14 Assisted Jul-14 Express-Check % Circulation Circulation Express-Check 5,427 11,344 67.64% 1,988 2,482 55.53% 2,026 5,121 71.65% 1,658 2,440 59.54% 616 952 60.71% 9,697 16,757 63.34% 5,383 5,150 48.89% 6,021 25,281 80.76% 1,016 411 28.80% 2,857 15,630 84.55% 1,769 5,189 74.58% 683 1,090 61.48% 6,036 4,528 42.86% 7,616 13,374 63.72% 0 0 n/a 1,153 1,476 56.14% 496 367 42.53% 1,404 6,190 81.51% 3,552 12,387 77.72% 1,864 3,759 66.85% 196 169 46.30%
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Statistical Summary – January 20, 2015 Nashville Public Library Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Dec-14 Hours Open 168 207.5 168 168 168 207.5 168 207.5 168 207.5 168 168 207.5 233 0 168 168 168 207.5 168 136 3,629
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total On SiteComputer Use Total Wireless Use
Website Visits Webserver
Dec-13 Hours Open 158 200.5 158 158 0 200.5 158 200.5 160 200.5 155 158 200.5 225 159 0 159 158 200.5 158 128 3,290
Dec-14 Circ / Hour 122.40 34.44 57.09 32.32 20.59 166.02 81.91 199.79 15.00 118.23 54.64 18.43 66.41 237.33 n/a 24.05 10.48 59.40 95.31 46.64 7.40 108.95
Dec-13 Circ / Hour 125.10 29.06 61.79 30.10 n/a 179.36 82.94 211.51 11.16 134.73 46.65 14.65 69.69 238.46 12.13 n/a 6.00 60.06 78.99 47.28 5.29 100.87
138 204 324 666
100 128 295 523
% Change 2014-2013 38.00% 59.38% 9.83% 27.34%
2,372 2,964 14,907 20,243
3,070 2,072 12,640 17,782
-22.74% 43.05% 17.94% 13.84%
Dec-13 60,299 15,920
% Change 2014-2013 -0.40% 204.59%
Dec-13 394,038
% Change 2014-2013 3.62%
Dec-14
Dec-13
Dec-14 60,060 48,490
Dec-14 408,289
% Change 2014-2013 -2% 19% -8% 7% n/a -7% -1% -6% 34% -12% 17% 26% -5% 0% n/a n/a 75% -1% 21% -1% 40% 8%
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Statistical Summary – January 20, 2015 Nashville Public Library
Circulation Year-to-Date
550,000
December
2,241,502 FY14 2,547,402 FY15
450,000
331,825 2013 395,376 2014
350,000
19.15%
250,000 Jan
Feb Mar Apr May Jun
Jul
Aug
Sep
Oct
Nov Dec
On Site Computer & Wireless Usage Year-to-Date 526,301 FY14 577,351 FY15
130,000
December
110,000
76,219 2013 108,550 2014
90,000
70,000
42.42%
50,000 Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
*New wireless network.
Visits Year-to-Date
350,000
December
1,771,036 FY14 1,766,441 FY15
300,000
257,414 2014 258,742 2015
250,000
0.52%
200,000 Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
9|Page
Statistical Summary – January 20, 2015 Nashville Public Library
New Card Registrations Year-to-Date 21,120 FY14 24,742 FY15
December
10,000
1,644 2014 2,358 2015
5,000
43.43%
0 Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Total Programs Year-to-Date 3,786 FY14 4,207 FY15
900
December
700
523 2014 666 2015
500
27.34%
300 Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total Program Attendance Year-to-Date
50,000
December
40,000 144,944 FY14 160,093 FY15
30,000
17,782 2014 20,243 2015
20,000
13.84%
10,000 Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total Website Visits Year-to-Date
600,000
December
2,723,443 FY14 2,672,532 FY15
500,000
396,601 2014 408,289 2015
400,000
2.95%
300,000 Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
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Financial Overview – January 20, 2015 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of December 31, 2014 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru Current Mo. Actuals Current Mo. Current Mo.
YTD Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime All Other Salary Codes
Total Salaries
45,300
22,650
11,582
51.1%
11,068
35,300
17,650
5,209
37,810
214.2%
1,215,900
607,950
590,551
97.1%
17,399
1,215,300
607,650
189,602
609,529
100.3%
11,249,000
5,624,500
5,074,344
90.2%
5,506,812
91.9%
LIB is under at 90.6% thru DEC. LIB will monitor closely throughout fiscal 504,527 year 2015. LIB is at 214.2% thru DEC. LIB will monitor closely throughout fiscal year 2015. Some overtime costs need to be -20,160 reclassed to Election Commission. LIB is at 100.3% thru DEC. LIB will -1,879 monitor closely until fiscal year end. LIB is at 91.9% of total budgeted salaries thru DEC . LIB will monitor 482,488 closely until fiscal year end. Fringe is over at 101.1% thru DEC due in part to overtime costs. LIB does not have control over fringe costs but will (25,731) monitor.
9,987,800
4,993,900
4,472,211
89.6%
521,689 10,728,000
550,156 11,978,600
5,364,000
5,989,300
766,076
960,887
4,859,473
90.6%
Fringes
4,548,200
2,274,100
2,259,157
99.3%
14,943
4,839,500
2,419,750
402,869
2,445,481
101.1%
Other Expenses: Utilities Professional & Purchased Services
1,643,100 475,700
821,550 237,850
744,035 233,235
90.6% 98.1%
77,515 4,615
1,643,100 1,925,400
821,550 962,700
30,845 281,621
569,660 682,149
69.3% 70.9%
Travel, Tuition & Dues
Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
17,700
8,850
12,163
137.4%
(3,313)
17,700
8,850
5,304
23,998
271.2%
587,900
293,950
208,825
71.0%
85,125
593,400
296,700
97,242
452,202
152.4%
483,100 1,277,000 1,813,500
241,550 638,500 906,750
344,886 633,560 619,353
142.8% 99.2% 68.3%
(103,336) 4,940 287,397
483,100 1,148,300 1,818,900
241,550 574,150 909,450
16,145 95,692 180,511
299,640 574,150 684,617
124.0% 100.0% 75.3%
22,095,200 11,047,600 10,129,558
475,400
237,700
219,075
91.7%
918,042 24,448,000 12,224,000
225,450
2,071,116 11,238,709
29,460
203,031
91.9%
251,890 280,551 Travel is over by 271.2% due to employee shuttle pass expenses that were not budgeted. Will monitor closely in FY15 and correct the budget (15,148) allocation for FY16. LIB is over at 152.4% due to a pending Erate refund which should be filed for shortly. LIB will continue to monitor (155,502) throughout the fiscal year. LIB is over due to III library automation system payment in July and numerous (58,090) repairs to facilities. 0 224,833 Library is under budget (91.9% in total) for FY15 YTD. LIB will continue to monitor all expenditures closely 985,291 throughout the fiscal year.
92.2%
18,625
450,900
90.1%
22,419
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 237,700
0 0 0 0 0 0 0 219,075
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 92.2%
18,625
0 0 0 0 0 0 0 450,900
0 0 0 0 0 0 0 225,450
0 0 0 0 0 0 0 29,460
0 0 0 0 0 0 0 203,031
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 90.1%
0 0 0 0 0 0 0 22,419
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
-
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 475,400
0 237,700
0 219,075
0.0% 92.2%
18,625
0 450,900
0 225,450
0 29,460
0 203,031
0.0% 90.1%
0 22,419
346 298 48
SUMMARY OF VARIANCE:
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Personnel Summary – January 20, 2015 Nashville Public Library
Decenber 2014 New Hires / Resignation New Hires Name
Classification
Hire Date
Location
Jackson, James Brooks, Karen Moore, Steven Vaughn, Kendra McKinley, Mellisa Coakley, Aretha Garrison, Laynette Starks, Vickie Griffin, Anna
Equipment Operator 1 Library Page Library Page Circulation Assistant 1 Library Page Circulation Assistant 1 Circulation Assistant 1 Library Associate 1 Circulation Assistant 1
12/8/2014 12/8/2014 12/8/2014 12/8/2014 12/8/2014 12/8/2014 12/8/2014 12/22/2014 12/22/2014
Custodian-Main Goodlettsville Madison Green Hills Reference - Main Bordeaux Inglewood Tech Serv Bellevue
Name
Classification
Resignation Date
Location
Hunsicker, Jennifer Nightingale, Logan Squires, Sarah Tompkins, Jessica
Library Manager 2 Library Page Special Asst to Director Library Page
12/2/2014 12/4/2014 12/12/2014 12/18/2014
Bordeaux Reference-Main Public Relations Bordeaux
Resignations
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Personnel Summary – January 20, 2015 Nashville Public Library
NPL Vacancies as of 1/13/2015 = Approved to fill by OMB = Requested but not yet approved positions = Next round of vacancies to request
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48
BU 39102000 39103211 39104081 39103305 39103305 39103305 39103325 39103303 39103315 39103305 39102000 39102000 39104081 39104081 39103304 39103385 39103304 39103305 39103305 39103305 39103305 39103303 39103207 39103380 39103211 39103310 39101030 39103207 39103305 39103310 39103206 39103203 39103203 39103320 39103304 39103350 39103207 39102000 39101030 39101010 39101010 39103230 39103230 39103211 39104121 39102000 39102000 39101020
Division / Branch SECURITY STUDIO EMERG TECH BELLEVUE BELLEVUE BELLEVUE EAST HERM NORTH BELLEVUE OP & MAIN-BR OP & MAIN-BR EMERG TECH EMERG TECH ED PIKE THOMP ED PIKE BELLEVUE BELLEVUE BELLEVUE BELLEVUE HERM REF SE TEENS BORDX EMERG TECH REF BELLEVUE BORDX CHILD CIRC CIRC DONELS ED PIKE INGLE REF MAILROOM EMERG TECH MAIN ADMIN MAIN ADMIN PUBLIC TECH PUBLIC TECH TEENS NAZA SECURITY SECURITY PUBLIC REL
Title ADMIN SVCS OFFICER 4 ADMIN SVCS OFFICER 4 ADMINISTRATIVE SERVICES MGR CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION SUPV CUSTODIAN 1 - Branch CUSTODIAN 1 - Branch INFO SYSTEMS APP TECH 1 INFO SYSTEMS APP TECH 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 2 LIBRARY MGR 3 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE MAIL CLERK CARRIER OFFICE SUPPORT SPEC 2 OFFICE SUPPORT SPEC 2 OFFICE SUPPORT SPEC 2 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 1 PROGRAM SPECIALIST 3 PROPERTY GUARD 2 SEC OFFICER COORD SPECIAL ASST TO THE DIRECTOR
Grade SR12 SR12 SR13 SR04 SR04 SR04 SR04 SR04 SR04 SR06 TG03 TG03 SR08 SR08 SR09 SR09 SR09 SR10 SR10 SR06 SR06 SR06 SR06 SR03 SR06 SR12 SR13 SR13 SR02 SR02 SR02 SR02 SR02 SR02 SR02 SR02 SR02 SR05 SR08 SR08 SR08 SR06 SR06 SR06 SR10 SR05 SR09 SR13
Name VACANT-NEW SAFETY & SECURITY MGR VACANT-NEW STUDIO MGR VACANT - NEW JOINT ILS MGR VACANT - NEW (hannah mohammad) VACANT - NEW VACANT (N NESMITH) VACANT (R BROOKS) mv to EA VACANT (S REYNOLDS) VACANT (G KIRKPATRICK) mv to NO VACANT - NEW VACANT (G MITCHELL) VACANT (Z WAGNER) VACANT - NEW VACANT (M JONES) VACANT (C L'EPLATTENIER) VACANT (J CRIM) (Callie Anne Starkey) VACANT (C A STARKEY) VACANT - NEW VACANT - NEW VACANT - NEW VACANT - NEW VACANT (N HINDALONG) VACANT (J MILLER) VACANT (J LANE) VACANT (A NABOURS) - Shared w/ Childrens VACANT (J HUNSICKER) VACANT - NEW VACANT (R PERRY) VACANT - NEW VACANT (B RESNICK) (chris O'deneal) VACANT (L NIGHTINGALE) VACANCY (C HOLIDAY) VACANT (S CONLEY) VACANT (K MOHAMMAD) VACANT (J TOMPKINS) VACANT (Z KASPAROVA) mv to IN VACANT (E DERKACH) VACANT (D COLLINS) VACANT - NEW (upgrd for Admin Assts) VACANT - (J TULLOS - upgrd) VACANT - NEW (upgrd for Admin Assts) VACANT (L HUNGATE) VACANT (T SCUDDER) VACANT (C SHIVERS) VACANT - NEW NAZA VACANT (E MCKINNIE) VACANT (L JONES) VACANT (S SQUIRES)
FPS F F F F F P F F P F F F F F F F F F F F F F P F F F F F P P P P P P P P P F F F F F F F F F F F
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FTE 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Brief Area Updates – January 20, 2015 Nashville Public Library Administrative Services Report
The Library has fully changed over to the newly upgraded phone system. All facilities have been upgraded the new VOIP (Voice over IP or computer based) phone system. The new phone system is working well and all staff have been trained how to use. The Library is scheduled to go on Kronos (digital timekeeping system) in January. However, the golive date has now been moved back to March 2015. Training for key HR and managerial staff as well as some of the staff that will sign on through the computer has been completed. More training for those employees that will punch in through the Kronos “clock” will occur after the first of the year. The new timekeeping system will keep track of leave balances in real time, time will automatically be sent to Metro’s accounting system for salary processing and requesting vacation, sick or personal time will now be on-line and go through a work flow process. Library management will also be able to view employee time reports in the event they are needed, something that is not currently available. The Library has posted and has started interviews for a new Safety and Security Manager. This new position will oversee and develop a comprehensive Safety and Security Program. Eventually we will hire a new Security Supervisor to replace Mr. Jones. In the meantime, the library and our security staff continue handling the day-to-day security operations and security calls as they arise and we have supplemented our staff with contract Metro Security Officers from G4S. Deliveries around the system continue to grow as anticipated due to turning off floating. For the month of December 2014 delivery has the following stats: 1. Received 668 incoming UPS packages 2. Sent out 33 packages via UPS Ground Service 3. Received 164 overnight packages from FedEx, DHL, UPS, etc. 4. Received 142 inserts of mail from United States Post Office 5. Sent 74 inserts of mail through Metro Mail for postage 6. Received 27 special deliveries from Ikon, A-Z, Advance Supply, Firefly, etc. 7. Moved 5,571 hold bins (178,272 items) 8. Moved 5,632 non-hold bins (180,224 items) 9. Moved 558 AV bins (17,856 items) 10. Moved 1,434 circulation bins (45,888 items)
That is a grand total for the past month of 13,195 bins moved, total item count of 422,240.
Delivery, system-wide, moves an average of 628 bins and 20,106 items per day (a new record for deliveries per day) Additionally, also delivered were 185 boxes to the Southern Book Debindery for recycling and 18 skids of books to BWB.
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Branch Services Report Branch Staffing During December Branch Services filled 13 vacant positions and also hired new positions for Bellevue. We have established a training program where new employees are trained for four weeks at three locations prior to their ultimate branch assignment. This ensures that all new staff have a common base and have been trained in the same policies, procedures, and guidelines. Branch Library Renovations North branch is on schedule for its January 7 reopening. Work on the basement at East branch began on December 19 and the downstairs meeting room will reopen on January 6. This quick turnaround project, in preparation for the “teen center in a box” at East, included plaster repair, careful patching of 97 year old wood trim, painting, new energy efficient LED lighting, the addition of combination electrical and USB outlets to accommodate charging smart phones and similar devices, and a built in public computer area. We anticipate the installation of the custom teen center later in January or February. East branch will undergo additional renovations late this spring as we replace the roof and extensive tuck point work to the stone around the building. Looby branch will close on January 19 to undergo renovations to the public areas and the staff work areas. This will include a new custom-built service desk, new lighting, ceiling, paint and furniture. We expect to reopen the branch on March 25. Food for Fines This year’s Food for Fines campaign will launch on January 5 and run through January 18. This annual campaign is much anticipated by patrons. We expect to bring in more than 25 tons of food this year.
Collections and Technology Service Report December ended the year as busy as it began:
School delivery to MNPS is so successful that MNPS could not keep up with delivery with its current staffing and trucks. After a successful meeting with Associate Superintendent Fred Carr, MNPS added two more staff and trucks to keep up with the load. Major rewiring projects for new racks, switch gear, telephones and Kronos was begun and should finish in early 2015. This was a major project to oversee. Larry Jirik, our Technology Services Manager, working with Metro IT, created a physical security upgrade for the Main library. At almost 15 years old, it is time to totally overhaul our existing system. The Collections and Cataloging teams have completed the Opening Day collection for Bellevue – now we just wait on the deliveries so we can shelve. Collections is launching a new product for the public, Bookpacks. Bookpacks bring together the simplicity of our all-in-one audiobooks and print books to deliver a fun and educational readalong experience for people at every age and reading level. 15 | P a g e
The web team has finalized navigation and content maps for the new site and began design work. It is really coming together and we look forward to launching the new site.
Main Report Partnerships
Father Ryan is partnering with the Downtown Nashville Public Library for a series of exhibits and displays this academic year in the library’s Civil Rights Room on the school’s role in integrating the South 60 years ago. A second exhibit focusing on the school’s role in integrating athletics opened this month, celebrating the 50th Anniversary of the landmark basketball game between Father Ryan and Pearl High School, the first in the South between an integrated team and an allblack team.
Special Collections Division is proud to announce our continued partnership with the Nashville Symphony for the 2015 “Let Freedom Sing” concert! For more than 20 years, the Nashville Symphony has hosted the annual “Let Freedom Sing!” concert honoring the life and legacy of Dr. King. This season’s concert will be on Sunday, January 18, 2015.
Library Services for the Deaf and Hard of Hearing co-sponsored a Home Fire Safety Workshop at the American Red Cross as a part of the Emergency Awareness and Readiness Services for Deaf, Hard of Hearing, and Deaf-Blind People (EARS) coalition programming. The workshop included sessions by the State Fire Marshal’s Office and the Metro Emergency Communications Center. At the end of the workshop we gave away free “accessible” smoke detectors with vibrating and flashing signaling systems.
Liz Coleman led the first meeting of the library’s Homeless Advisory Committee with members of the local outreach community, police, and library administration. The library is now offering assistance to patrons who are living in poverty: o Metro Social Services is offering job and housing help on Tuesday mornings o The Mental Health Cooperative is offering drop-in hours with an outreach worker on Thursday mornings o Teen Services staff are working with the Oasis Center to discuss homeless youth in Nashville o All library locations have copies of “Where to Turn in Nashville” for distribution
Staffing
Angela Smith from Circulation has been working with Larry Price in the branches to provide new and improved training to all new circulation staff throughout the system. All new circulation staff will spend a month in training at various locations, including Main.
Collections
On January 21st at 11:00, the Special Collections Center will host an event to accept the Brooks Fund History Project into its collection. This collection includes oral histories and other materials archiving gay, lesbian, bisexual, transgender life in Middle Tennessee.
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Art Gallery
Liz Coleman coordinated the installation of the Paper, Thread, and Trash exhibit, on display in the Art Gallery through March 29, which opened with a very well-attended reception on December 6.
Community Engagement Puppet Truck – During the two weeks in the December when the two trucks were on the road, we provided 33 programs to 3,035 in attendance. Puppet Truck staff were on the stage at the Schermerhorn Symphony Center performing Amahl and the Night Visitors. Ellingtown was performed at our Goodlettsville Branch to senior citizens from Elm Croft Assisted Living Center. Wishing Chair – During the first week of December, WC had daily performances of String City at the Country Music Hall of Fame and Museum. Throughout the month, Cinderella marionette shows were at Main along with storytimes with guest artist Ginger Sands. Staff also performed in the premiere of Amahl and the Night Visitors with the Nashville Symphony at the Schermerhorn using large, elaborate puppets built by our staff specifically for the show. Bringing Books to Life – BBTL provided 32 programs to 630 in attendance. Loving and Learning continues to draw large attendance numbers. Staff attended the Tennessee Reading Association Conference in Murfreesboro, TN. and GROW workshops are continuing with 2 new staff members. Adult Literacy – December was a short month, but NPL’s adult literacy team provided 4 events with a total of 42 people in attendance. We worked with a new partner, Dismas House, to provide an introduction to library resources and library card registration for men on the path to stability after incarceration. We provided a computer class about how to set up an email account at Room in the Inn for a record-setting audience of 16 attendees. We hosted two ESL class field trips at the Southeast and Edmondson Pike libraries. In 2015, we expect to take the mobile lab to several new locations in the spring, including Valor Collegiate Academy (for immigrant parents to practice English), Park Avenue Baptist Church (for ESL classes), Tusculum Elementary Family Resource Center (for computer skills classes), Mt. View Elementary (for parent introduction to library resources), and Cole Elementary Family Resource Center (for parent introduction to library resources). TOTAL – 17 programs to 286 in attendance. The staff received Toastmaster’s and Leadership Development trainings. Salon – 85 people attended the Richard Ford Salon on December 10. Studio – 500 people attended the State of the Word / Nashville Youth Poet Laureate event at Ingram Hall, a partnership between NPL, NPLF, Southern Word, the Mayor’s Office, Metro Arts, and MNPS. Bellevue Building Project – On time and on budget with opening scheduled for January 29th at 10:00 a.m. The building is spectacular and includes innovative spaces for young children, school-age children, teens, and adults. The two pieces of public art are fully installed and will be a great asset to the Bellevue community. 17 | P a g e
New Business – January 20, 2015 Nashville Public Library
Remaining FY1415 Meetings
February 17, 2015 – Main Library
March 17, 2015 – Bellevue Branch Library
April 21, 2015 – Main Library
May 19, 2015 – Hadley Park Branch Library
June 16, 2015 – Main Library
July 21, 2015 – Edgehill Branch Library
August 2015 – No Meeting
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