NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting January 15, 2019
Nashville Public Library Board of Trustees Agenda January 15, 2018 Main Library 615 Church Street Nashville, TN 37219 Board Room – 12:00 noon I. II.
Call to order / Roll Call Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V. VI. VII. VIII.
Board Chair Comments – Keith Simmons, Chair Approval of Minutes: December 11, 2018………………………………………….pgs. 1-8 Library Director Report a. Library Director, Kent Oliver New Business a. Envision Cayce & Cayce Branch Library, Kent Oliver, Susan Drye, MDHA Executive Director Jim Harbison………………………………………………………pgs. 25-26 b.
Adult Education Backbone, Elyse Adler, Megan Godbey, NALC CEO Kim Karesh….……………………………………………………………………pgs. 27-29
IX.
Adjournment
Next Board of Trustees Meeting 12:00 noon – February 19, 2019 Green Hills Branch Library – Meeting Room 3701 Benham Avenue Nashville, TN 37215
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City® LIBRARY BOARD MINUTES December 11, 2018 12:00 p.m. Main Library, 615 Church Street, Nashville, TN 37219 Members Present:
Keith Simmons, Adriana Bialostozky, Robert Oermann, Joyce Searcy, Katy Varney
Members Absent:
Lucy Haynes, Sepi Khansari
Library Staff:
Kent Oliver, Larry Price, Jena Schmid, Felicia Wilson, Susan Drye, Andrea Fanta, Allison Price, Kayla Head, Bernadette Hugan, Liz Atack, Joanna Roberts
Also Present:
Alex Dickerson, Metro Department of Law attorney Rose Hirschy, Metro Finance John Cooper, At-Large Metro Council Member Lynn Williams, Former Metro Council Member (1999-2007) Meg Garner, Nashville Business Journal reporter Jason Clouse, WSMV Jim Murphy, Bradley attorney Shelby White
I.
II.
III.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:04 p.m. Metro Ordinance required to be announced at all Board Meetings “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.” Introduce Visitors a. Shelby White, Nashville citizen interested in the Church Street Park property 1|Page
b. c. d. e. f. IV.
V.
VI.
Jim Murphy, Bradley attorney representing the Hermitage Hotel John Cooper, At-Large Metro Council Member Lynn Williams, Former Metro Council Member Rose Hirschy, Metro Finance Meg Garner, Nashville Business Journal reporter
Public Comment a. John Cooper – Mr. Cooper has come to share the concerns of the Metro Parks Board. Five million dollars in improvements has been promised to the Church Street Park project. The Parks Board is concerned that the swap may take years to complete. Mr. Cooper noted that adopting a timetable in the fourth paragraph of Resolution 201812.2 would help the project avoid paralysis. b. Jim Murphy – Mr. Murphy represents the owners of the Hermitage Hotel, a property adjoining Church Street Park. The hotel’s owners are interested in alternative plans for keeping the park in place, such as those proposed by The Nashville Civic Design Center. c. Lynn Williams – Ms. Williams, a long-time library patron, is in attendance as both a private citizen and as someone with experience in Metro government. Ms. Williams stated that preserving Church Street Park would encourage civic engagement and improve quality of life. Approval of Minutes: October 16, 2018 Ms. Varney moved for approval of the minutes from the October meeting; the motion was seconded by Mr. Oermann and passed unanimously. Library Director Report – Kent Oliver, Library Director a. NPL was named a Bank of America Neighborhood Builder in 2004 and received $200,000 in grant funding. Highlights of the services and resources made possible by the grant, like the creation of the T.O.T.A.L. program, were shown in a short video. T.O.T.A.L. (Totally Outstanding Teen Advocates for the Library) is a nationally recognized program that has reached thousands of teens since its inception. NPLF was recently honored with a Bank of America Neighborhood Award and received $25,000 in grant funding. b. The grand reopening of the Madison Branch Library was well-attended yesterday. Patrons are excited to return to the branch and are quite pleased with the renovations. c. There will be a meeting with Metro Finance this week to discuss staffing levels and plans for next year. The Personnel Summary is nearing 50 vacancies, and a number of positions will remain vacant in order to meet the savings goal. Mr. Simmons asked how difficult it is to fill a position once it has been approved. Mr. Oliver replied that it can take some time to identify qualified applicants.
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d. This is the last Board meeting that Larry Price will attend prior to his retirement. Mr. Oliver and Mr. Simmons both noted Mr. Price’s great work for the library, such as branch building and renovation projects. e. Mr. Oliver introduced Alex Dickerson from Metro Legal. VII.
Staff Reports a. Summer Reading Partners Pilot - Liz Atack Ms. Atack, co-chair of Alignment Nashville’s Pre-K and Elementary team, presented the results of a 2018 Summer Reading pilot program. Fifteen summer camps that serve economically disadvantaged Pre-K through fourth grade students committed to embedding 20 minutes of literacy time into their daily activities. Here are the program results: 40 camp staff were trained. 785 students participated. (This includes 417 MNPS students in over 100 different schools) Participants read for a total of 356,000 minutes. 562 students read for at least 200 minutes. 395 students read 600+ minutes. A Garfield survey was used to discover changes in student attitudes toward reading. While their attitudes did not change, their reading assessment scores did improve. Program participants gained almost a month’s worth of reading skills! The Board commended Ms. Atack on the pilot program’s success. Alignment Nashville would like to offer this program in 2019. Ms. Searcy asked what it would take to scale the program up. Ms. Atack replied that the leadership team would need to streamline the process, and it would be helpful to have a staff member dedicated to the program. Mr. Oermann asked if the quality of reading was measured. Ms. Atack replied that the goal was more to encourage reading for fun and to measure quantity of reading rather than quality. b. Marketing & Communications Presentation - Andrea Fanta Ms. Fanta described the Marketing & Communications (MarComm) department’s role in attracting new patrons. MarComm operates as a digital, social, ad, email, and news media team. Over 600,000 people have been reached through ads and email marketing alone. Recently, Ed Weekly sent a reporter to Nashville to write a piece about NAZA. MarComm’s vision for 2019 includes the continuation of big picture and targeted marketing. Ms. Fanta noted that Uriah, son of staff member Dara Bacon, is on the cover of the latest issue of Unbound.
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Digital Content Developer Allison Price keeps the library’s website and digital signage fresh and impactful. The website has received almost 2 million views this month. The most popular pages and ads include library card sign-up information and the Violins of Hope exhibit. Blog content is solely created by staff and receives over 4,000 views per month. The number of views proves that web marketing is a great platform for discovery. Marketing Specialist Kayla Head presented results from the library’s social media accounts, which have reached over 3.2 million people. During NHL playoff season, NPL entered into a Twitter battle with Winnipeg Public Library. Ms. Head is working to convert paid ads into organic advertisements on Facebook. VIII.
New Business a. Church Street Park Resolution - Kent Oliver Mr. Simmons reviewed the background information provided on page 26 of the board packet. On May 15, 2018, the Board discussed the development of the Church Street Park property. At the Board’s request, Mr. Oliver sent a letter to Mayor Briley that expressed the Library’s desire to be included in any decision-making that may impact the Main Library. Mr. Simmons read the letter aloud and then opened up the floor for discussion. Mr. Oliver noted that the Board has discussed the plight of the homeless population in the past and will continue to keep in mind this often ignored segment of the community. Mr. Simmons asked if there was any further discussion; there was none. Mr. Simmons thanked the visitors for attending and sharing comments. Ms. Searcy moved for approval of Resolution 2018-12.02; Mr. Oermann seconded the motion and it passed unanimously. Nashville Public Library Board December 11, 2018
Resolution Title: Church Street Park History/Background/Discussion: At the May 2018 board meeting the Board requested that the Library Director communicate to the Mayor the Board’s desire to be part of the discussion should the Church Street Park be developed for residential or commercial use. While the Nashville Public Library does not operate the park, it is a prominent presence on Church Street which impacts library patrons, library operation and the appearance of the Main Library.
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Since that letter was communicated in May a formal proposal has been developed from the Mayor’s Office regarding the development of the park, and the Parks Board has approved disposing of the property. The development information as it appears on the Metropolitan Government of Nashville & Davidson County Website is: _____ Metro •Acquires 0.26 acres at 301 James Robertson Parkway with appraised value of $3,370,000 and uses $2,000,000 payment from Giarratana LLC to create a new park there. •Uses up to $25,000,000 in general obligation bonds approved for affordable housing to construct a LEED-certified homeless service center with at least 100 units of permanent supportive housing at 505 2nd Ave N. Giarratana LLC •Acquires 0.27 acres at 600 Church Street with appraised value of $3,650,000. •Pays $2,000,000 to fund construction of the new park at 301 James Robertson Parkway. •Invests up to $5,000,000 in upgrades to Anne Dallas Dudley Blvd between Church and Union. •At no charge, provides assistance to Metro in project development and construction oversight of homeless service center and housing at 505 2nd Avenue N. •Builds a new tower at 600 Church Street, generating an estimated $2,000,000 annually in new tax revenue, a portion of which could be used toward debt service and/or operational costs for 505 2nd Avenue N, subject to approval by Metro Council. Key Benefits •Housing and Homeless Services: 100+ units of permanent supportive housing and services dedicated to overcoming street homelessness. Permanent supportive housing combines lowbarrier affordable housing, health services, and other supportive services to allow people who have been homeless to maintain housing stability and reduce costs to public service systems, such as health care. •Park Access: No net loss of park space or negative impact on access for downtown residents. The Metro Parks master plan, Plan-To-Play, measures access according to the number of people within a ten-minute walk to park space. Metro Planning compared the ten-minute walk shed at 600 Church Street to the ten-minute walk shed at 301 James Robertson Parkway, where the new park would be built, and found that there are 24% more residents within a ten-minute walk from 301 James Robertson compared to Church Street Park today. Further, the proposal has no effect on total access to parks for downtown residents (i.e. 10-minute walk to any park). •Historical Significance: Converting 301 James Robertson into a park provides an opportunity to further develop area into a destination paying tribute to African American history in Nashville, highlighting the historical significance of adjacent Sunday School Publishing Board property. •Street Scape: Activating Anne Dallas Dudley Blvd and creating an attractive, pedestrianfriendly connection and street scape between the Downtown Public Library and Legislative Plaza. *All subject to approval by Parks Board, Planning Commission, MDHA, and Metro Council ________
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In as much as the Nashville Public Library and Library Board do not have a legal or formal role to play in the Church Street Park development discussion, it is suggested that the Board reaffirm NPL’s previous letter and interests as the process proceeds to determine the use of Church Street Park. This includes the homelessness situation not just in the Church Street Park but in Nashville. Library staff is proud of the role NPL plays in serving the homeless. However, it is the observation of NPL that some action must be taken in Nashville to provide more extensive support services than currently exist for an often ignored segment of our community. Recommendation: That the Board adopt the resolution and re-affirm the May 18th communication to Mayor Briley. Drafter(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Kent Oliver
RESOLUTION 2018-12.02 Church Street Park WHEREAS, the development of Church Street Park would have a direct impact on library patrons and the operation of the Main Library of the Nashville Public Library system; and WHEREAS, the current condition of the Park has a deleterious effect on the community’s use, as well as the operation, maintenance and programming of the Main Library; and WHEREAS, additional safety nets and services must be provided to address homelessness in Nashville; and WHEREAS, the Park property should not be disposed of unless Anne Dallas Dudley Boulevard is converted into attractive, grand, usable open space that completes the connection between the Main Library and the Capitol as was the intent of the Main Library’s architect: and WHEREAS, if it is determined that a structure is to be located on the current Park property that it not architecturally and aesthetically detract from the Main Library, including setbacks, height and streetscape; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Library Director’s letter to Mayor Briley of May 18, 2018 expressing the library’s interest and role in the Church Street Park development discussion be reaffirmed and reemphasized to the Mayor, Metro Council and any potential developer(s).
b. Adjusting Printing Fees (Color Printers) - Susan Drye The Fines and Fees Schedule included in the Fees and Charges Policy was reviewed and amended in July 2018. Since that time, Metro has entered into a new contract for 6|Page
copiers and printers with RJ Young. Once the new machines are in place, the cost of color prints will be reduced from $1.00 to $0.25 per color copy or print. Ms. Varney moved for approval of Resolution 2018-12.01; Ms. Searcy seconded the motion and it passed unanimously. Nashville Public Library Board December 11, 2018 Resolution Title: Fees and Charges Policy History/Background/Discussion: The Fees and Charges Policy as well as the Comprehensive Fees and Charges Schedule were last reviewed and revised by the Board on July 17, 2018. After reviewing the current cost to produce either a color copy or a copy computer print and since the cost of a color copy and/or print has been greatly reduced since a color option was last added to the Comprehensive Fees and Charges Schedule and Fees and Charges Policy, NPL would like to pass along these savings to the public and reduce the cost of these two options. Establishment of Fines, Fees and Charges The Library Board will set all library fines, fees and charges (F2.1 and F2.2). All assessments to the public will be made in accordance with the above or the most recent revisions as approved by the Library Board. The Library wishes to revise the Comprehensive Fees and Charges Schedule and Fees and Charges Policy to reflect a reduction in Color Photocopy and Color Computer Printouts from $1.00 to $0.25.
Recommendation: The Board approves the proposed changes to the Comprehensive Fees and Charges Policy Draftor(s): Susan Drye, Assistant Director for Administrative Services Person(s) Responsible for Implementation: Susan Drye
RESOLUTION 2018-12.01 Comprehensive Fees and Charges Policy WHEREAS, Nashville Public Library seeks to reduce the cost to the public for Color Copies or Color Computer Prints from $1.00 to $0.25 and that these changes be reflected in the Comprehensive Fines and Fees Schedule the Fees and Charges Policy and WHEREAS, a Fees and Charges Policy is a fluid document, needing constant refreshing to keep it accurate as well as relevant, and 7|Page
WHEREAS, a review and revisions of the Fees and Charges Policy will be ongoing, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the Fees and Charges Policy and that library’s policy and procedures be revised to reflect this.
IX.
Adjournment The meeting adjourned at 1:10 p.m. Next Board Meeting – 12:00 p.m., January 15, 2019 Main Library – Board Room 615 Church Street Nashville TN 37219
Respectfully submitted by Joanna Roberts
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Statistical Summary – January 15, 2019 Nashville Public Library
Cardholders as % of Population Served
55.8% December 2018 New Cards: 1,929 Active Cardholders: 385,806
Public Computer Usage November 2018 / 2017 35,206 / 40,803
Public Computer Usage December 2018 / 2017 35,085 / 38,234
Wireless Usage November 2018 / 2017 139,245 / 91,717
Wireless Usage December 2018 / 2017 142,678 / 89,579
Database Sessions November 2018 / 2017 20227 / 54838
Database Sessions December 2018 / 2017 12020 / 29,925
Volunteer Services Number of Volunteers Volunteer Hours
Dec-18 232 1550.00
Dec-17 207 1497.75
% Change 2018-2017 12.08% 3.49%
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Statistical Summary – January 15, 2019 Nashville Public Library
CIRCULATION TREND FY1819
FY1718
FY1617
650,000 600,000 550,000 500,000
450,000 400,000 350,000 300,000
JU L A U G
SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N
CIRCULATION COMPARISON PHYSICAL VS EMEDIA Physical
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Equal Access Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park eMedia Talking Library NPL Total
Dec-18 Circulation 41,059 7,627 10,123 7,492 4,110 37,816 18,535 46,900 2,764 418 30,527 12,851 3,067 5,529 58,848 3,235 5,059 1,729 13,328 21,071 9,852 1,584 186,970 1 530,495
eMedia
35%
36%
65%
64%
D E C -18
D E C -17
Month Dec-18 Dec-17 % of Total Circulation 7.74% 30,673 1.44% 5,891 1.91% 8,231 1.41% 5,703 0.77% 2,966 7.13% 30,008 3.49% 14,091 8.84% 40,784 0.52% 1,770 0.08% 342 5.75% 24,192 2.42% 9,997 0.58% 2,527 1.04% 181 11.09% 46,211 0.61% 2,761 0.95% 3,559 0.33% 1,460 2.51% 10,309 3.97% 17,395 1.86% 7,636 0.30% 1,241 35.24% 151,194 0.000% 2 419,124
% Change 2018-2017 33.86% 29.47% 22.99% 31.37% 38.57% 26.02% 31.54% 15.00% 56.16% 22.22% 26.19% 28.55% 21.37% 2954.70% 27.35% 17.17% 42.15% 18.42% 29.29% 21.13% 29.02% 27.64% 23.66% -50.00% 26.57%
Dec-18 Year-to-Date 273,037 50,100 68,105 48,161 26,257 250,070 128,643 317,812 17,509 2,796 216,044 90,223 24,483 5,641 375,699 21,920 34,050 11,495 91,141 142,731 64,419 10,726 1,089,808 17 3,360,887
Fiscal Year-to-Date Dec-17 Year-to-Date 217,842 38,323 58,573 37,726 20,564 210,777 95,763 279,705 12,476 2,456 173,516 64,314 14,851 46,130 321,836 19,557 25,371 10,293 70,914 122,595 50,823 8,747 900,676 22 2,803,850
% Change 2018-2017 25.34% 30.73% 16.27% 27.66% 27.68% 18.64% 34.33% 13.62% 40.34% 13.84% 24.51% 40.29% 64.86% -87.77% 16.74% 12.08% 34.21% 11.68% 28.52% 16.42% 26.75% 22.62% 21.00% -22.73% 19.87%
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Statistical Summary – January 15, 2019 Nashville Public Library
LIMITLESS LIBRARIES TERMINAL ACTIVITY TREND FY1819
FY1718
20000 18000 16000 14000 12000 10000 8000 6000 4000 2000 0 JUL
AUG
SEP
OCT
NO V
DEC
JAN
FEB
MAR
AP R
MAY
JUNE
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Statistical Summary – January 15, 2019 Nashville Public Library
PROGRAM TREND FY1819
FY1718
FY1617
1600 1400 1200 1000 800 600 400 200 0
JU L A U G SE P
OC T N OV DE C
PROGRAMS BY AGE GROUP Adult Programs
Teen Programs
Children's Programs
468
483
305
222
JA N
FE B MA R A PR MAY JU N E
PROGRAMS BY AGE GROUP Adult Programs
Teen Programs
Children's Programs
409 431 249
147
414
387
352
347
NO V -18
NO V -17
D E C -18
D E C -17
PROGRAMS - LIBRARY VS OUTREACH Library
PROGRAMS - LIBRARY VS OUTREACH Library
Outreach
Outreach
16%
19%
15%
14%
84%
81%
85%
86%
NO V -18
NO V -17
D E C -18
D E C -17
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Statistical Summary – January 15, 2019 Nashville Public Library
PROGRAM ATTENDANCE TREND FY1819
FY1718
FY1617
50000 45000 40000 35000 30000 25000 20000 15000 10000
JU L A U G SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N E
PROGRAM ATTENDANCE BY AGE GROUP
PROGRAM ATTENDANCE BY AGE GROUP
Adult Attendance
Adult Attendance
Teen Attendance
Children's Attendance
18,715
3,082
16,376
16,720
Teen Attendance
Children's Attendance
16,005
2,594
2,256
5,986
4,913
3,328
1,930 2,903
NO V -18
NO V -17
D E C -18
D E C -17
PROGRAM ATTENDANCE - LIBRARY VS OUTREACH Library
PROGRAM ATTENDANCE - LIBRARY VS OUTREACH
Outreach
Library
Outreach
43%
38%
34%
31%
57%
62%
66%
69%
NO V -18
NO V -17
D E C -18
D E C -17
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Statistical Summary – January 15, 2019 Nashville Public Library VISITS TREND FY1819
FY1718
FY1617
450000 400000 350000
300000 250000 200000 150000
JU L
Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
AUG
SE P
OC T
N OV
DE C
JA N
FE B
MA R
A PR
MAY
JU N
Nov-18 Visits 17,141 7,249 7,796 7,221 4,088 32,261 8,217 16,180 2,872 15,629 14,831 3,435 0 42,395 4,281 3,607 4,017 8,558 11,868 13,210 6,040 230,896
Nov-17 Visits 16,646 7,923 11,499 12,719 3,141 14,115 8,508 17,559 2,439 13,421 14,639 3,770 0 43,947 4,882 3,391 5,017 17,472 15,595 13,841 4,972 235,496
% Change 2018-2017 2.97% -8.51% -32.20% -43.23% 30.15% 128.56% -3.42% -7.85% 17.75% 16.45% 1.31% -8.89% N/A -3.53% -12.31% 6.37% -19.93% -51.02% -23.90% -4.56% 21.48% -1.95%
Nov-18 Circ / Visit 2.36 1.08 1.21 1.03 1.11 1.19 2.34 2.83 1.10 2.12 0.98 1.02 N/A 1.39 8.51 5.46 1.32 1.73 1.83 0.79 0.30 1.50
Nov-17 Circ / Visit 2.12 0.79 0.79 0.53 1.06 2.32 1.91 2.47 0.82 1.98 0.77 0.70 N/A 1.15 6.13 4.59 0.88 0.66 1.27 0.62 0.30 1.26
% Change 2018-2017 11.36% 37.08% 52.82% 94.63% 5.25% -48.54% 22.84% 14.29% 34.31% 6.86% 27.09% 46.55% N/A 20.69% 38.92% 18.98% 50.16% 162.04% 44.61% 27.07% 1.45% 18.42%
Dec-18 Visits 14,696 6,032 9,556 14,893 2,767 28,477 7,166 15,669 2,500 11,702 13,081 3,257 8,795 31,862 6,590 3,712 4,653 7,272 12,016 12,464 4,807 221,967
Dec-17 Visits 14,445 8,161 10,219 10,756 2,875 13,960 8,509 16,983 2,342 12,214 14,536 3,109 0 40,684 5,973 2,954 5,084 17,963 13,554 14,692 3,118 222,131
% Change 2018-2017 1.74% -26.09% -6.49% 38.46% -3.76% 103.99% -15.78% -7.74% 6.75% -4.19% -10.01% 4.76% N/A -21.68% 10.33% 25.66% -8.48% -59.52% -11.35% -15.16% 54.17% -0.07%
Dec-18 Circ / Visit 2.79 1.26 1.06 0.50 1.49 1.33 2.59 2.99 1.11 0.04 2.33 3.95 0.35 0.17 8.93 0.87 1.09 1.83 1.75 0.79 0.33 1.55
Dec-17 Circ / Visit 2.12 0.72 0.81 0.53 1.03 2.15 1.66 2.40 0.76 0.03 1.66 3.22 N/A 0.00 7.74 0.93 0.70 0.57 1.28 0.52 0.40 1.21
% Change 2018-2017 31.57% 75.16% 31.52% -5.12% 43.98% -38.22% 56.19% 24.64% 46.29% 27.57% 40.22% 22.71% N/A 3800.49% 15.42% -6.76% 55.31% 219.35% 36.64% 52.08% -17.21% 28.31%
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Financial Overview – January 15, 2019 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of December 2018 10101 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime
All Other Salary Codes
Total Salaries
14,537,600
7,268,800
6,341,987
87.2%
35,300
17,650
40,867
231.5%
1,257,300
628,650
1,281,357
15,830,200
7,915,100
7,664,211
926,813 14,620,600
7,310,300
875,250
6,089,127
35,300
17,650
6,880
55,756
203.8% -652,707 1,257,300
628,650
250,417
1,376,574
7,956,600
1,132,547
96.8%
-23,217
250,889 15,913,200
7,521,457
83.3% 1,221,173
315.9%
219.0% -747,924
94.5%
Fringes
5,638,100
2,819,050
2,947,590
104.6% -128,540 5,653,400
2,826,700
345,342
2,864,425
101.3%
Other Expenses: Utilities Professional & Purchased Services
1,643,100 3,044,000
821,550 1,522,000
732,315 1,576,606
89.1% 103.6%
821,550 1,664,100
95,979 346,053
734,939 1,542,127
89.5% 92.7%
Travel, Tuition & Dues Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property Miscellaneous Revenue TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
115,200 593,400
57,600 296,700
493,100 1,830,600 1,853,000
246,550 915,300 926,500
62,982 269,574
143,580 915,294 577,099
31,040,700 15,520,350 14,889,251
109.3% 90.9%
58.2% 100.0% 62.3%
95.9%
89,235 1,643,100 -54,606 3,328,200
-5,382 27,126
67,300 593,400
33,650 296,700
102,970 493,100 6 1,915,900 349,401 1,216,100
246,550 957,950 608,050
631,099 30,823,700 15,411,850
11,061 74,677
86,575 395,434
257.3% 133.3%
423,658 957,950 782,091
171.8% 100.0% 128.6%
2,480,440 15,308,656
99.3%
130,126 159,658 184,997
-38,106
435,143
LIB is at 83.3% thru DEC. Vacancies are being held per a Metro wide hiring freeze. NPL is filling critical positions when allowed. However, NPL will keep an eye on expenditures. LIB is over budget at 315.9% thru DEC. With staffing levels, OT is necessary at times to fulfill NPL needs especially with Maintenance and Security issues. LIB is 219.0% thru DEC. This is not unusual for this time of year after summer vacations. NPL will keep an eye on this category and make budget adjustments in FY19 to cover more of these cost in the next fiscal year. LIB is at 94.5% of total budgeted salaries thru DEC. With only critical vacancies being filled, OT and vacation leave, currently NPL is on budget. However, NPL will monitor expenditures closely throughout the FY.
Fringe is at 101.3% thru DEC due to higher overall fringe costs. LIB does not have -37,725 much control over fringe costs.
86,611 121,973 Travel is currently over budget for the year. Monthly parking passes for Main employees are the biggest expense and we anticipated being over at the end of the FY -52,925 in this line item. -98,734 LIB is at 171.8% of budget thru DEC. W/O 4% funds for major repairs we are experiencing above avg repair costs. LIB -177,108 will monitor closely. 0 Internal Service Fees have been posted. -174,041 Library is under budget (99.3%) for FY19 YTD. NPL will monitor ALL expenditures closely as the fiscal year progresses to ensure we are on budget by year end as well as providing requested savings if 103,194 possible.
189,200
94,600
102,010
107.8%
-7,410
182,200
91,100
9,441
79,917
87.7%
11,183
0 0 0 0 0 0 0 189,200
0 0 0 0 0 0 0 94,600
0 0 0 0 0 0 0 102,010
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 107.8%
0 0 0 0 0 0 0 -7,410
0 0 0 0 0 0 0 182,200
0 0 0 0 0 0 0 91,100
0 0 0 0 0 0 0 9,441
0 0 0 0 0 0 0 79,917
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 87.7%
0 0 0 0 0 0 0 11,183
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 1,245 1,245
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 -1,245 -1,245
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0 0
0 189,200
0 94,600
0 103,255
0.0% 109.1%
0 -8,655
0 182,200
0 91,100
0 9,441
0 79,917
0.0% 87.7%
0 11,183
397 351 46
SUMMARY OF VARIANCE:
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Personnel Summary – January 15, 2019 Nashville Public Library
New Hires & Resignations
December 2018 New Hires Name Classification Davis, Holly Webb, Kiana Mahdi, Jahan Osborne,Katherine Varnell, Kathleen Casper, Krista Klima, Joseph
Library Associate 1 Circ. Asst 1 Librarian 1 Circ. Asst 1 Library Page Librarian 1 Bldg Maintenance Mech
December 2018 Resignations Name Classification Haynes, Earl Bresson, Alexandria Freudenthal, Richard
Library Page Library Page Security Guard
Hire Date 12/17/2018 12/17/2018 12/31/2018 12/31/2018 12/31/2018 12/31/2018 12/31/2018
Resignation Date 12/1/2018 12/9/2018 12/28/2018
Location Childrens-Main Watkins Park Donelson Hadley Park Edmondson Pike Goodlettsville Maintenance
Location Bellevue Edmondson Pk Security
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Personnel Summary – January 15, 2019 Nashville Public Library NPL Vacancies as of 12/31/2018 = Approved to fill by OMB = Requesting permission to fill from OMB = Vacancies that have not yet been requested to fill
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46
Division / Branch OP & MAIN-MN BELLEVUE ED PIKE GOOD GRN HILLS GRN HILLS HADLEY HERM MADISON RICH PK RICH PK RICH PK OP & MAIN-BR OP & MAIN-MN TECH SVCS DONELS DONELS ED PIKE ED PIKE GOOD SE BORDX GRN HILLS CHILD CHILD PUBLIC TECH HADLEY LOOBY BELLEVUE DONELS ED PIKE ED PIKE GRN HILLS HADLEY INGLE MADISON REF REF MADISON THOMP ED PIKE BORDX MADISON HR IMP PUBLIC REL PUBLIC REL
Title BLDG MAINT SUPT - Main CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CUSTODIAN - Branch CUSTODIAN - Main INFO SYSTEMS APP TECH 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 1 LIBRARY MGR 1 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE - to BX OFFICE SUPPORT REP 2 PROGRAM SPEC 2 PUBLIC INFORMATION REP PUBLIC INFORMATION REP
Grade TS13 ST04 ST04 ST04 ST04 ST04 ST04 ST04 ST04 ST04 ST04 ST04 TG05 TG05 OR01 ST09 ST09 ST09 ST09 ST09 ST09 ST10 ST10 ST06 ST06 ST06 OR05 OR05 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST02 ST05 ST08 ST10 ST10
Name VACANT (B PRUITT) - upgrd VACANT (E TERFINKO) VACANT (A MUHSIN) VACANT (S WALLACE) VACANT (J MCFARLAND JR) VACANT (M TERFINKO) VACANT (T NESMITH) VACANT (V LUCAS) VACANT (D MURPHY) VACANT (HAMILTON, SABRINA) VACANT (J VICE) VACANT (S WILLIAMS) VACANT (K KEEGAN) VACANT (O MARKHAM) VACANT (D SLOAN) VACANT (A MITCHELL) VACANT (K SHAW) VACANT (A BURKHEAD) VACANT (J QUEEN) VACANT (RIECKHOFF, JAMIE) VACANT (R DOOM) VACANT (E COLTER) VACANT (C L'EPLATTENIER) VACANT (A MIGUEL) VACANT (H HUDSON) VACANT (T WATERS II) VACANT (P RUA-BASHIR) VACANT (K YOUNGBLOOD) VACANT (E HAYNES) VACANT (JOHNSON, KELSEY H) VACANT (K KENNEDY) VACANT (T JENKINS) VACANT (C SONGER) VACANT (T NESMITH) VACANT (R O'DENEAL) VANCANT (C MARTIN) VACANT (D RHODES) VACANT (T DILL) VACANT (M BOTROS) VACANT (G MASOOD) VACANT (A BRESSON) VACANT(Q BAKER) VACANT (M KELLY) VACANT (K HEAD) VACANT (C CONKLIN) - pos dwngrded to Prog. Spec 2 VACANT (K KIRKPATRICK - upgrded)
FPS F F P F F F F F F F P F F F F F F F F F F F F F F F F F P P P P P P P P P P P P P P P F F F
FTE 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.49 1.00 1.00 1.00
Date Vacant 7/6/18 7/27/18 8/15/18 5/3/18 4/9/18 5/18/18 7/10/18 3/29/118 11/28/18 8/24/18 11/3/18 6/7/18 12/31/18 11/5/18 2/28/18 9/21/18 3/26/18 1/15/18 8/10/18 7/20/18 1/15/18 7/22/18 12/17/18 11/19/18 9/20/18 1/19/18 12/31/18 11/5/18 12/1/18 8/19/18 9/10/18 9/28/18 5/7/18 11/20/17 5/12/17 5/7/18 7/6/18 4/13/18 10/20/18 3/24/18 12/9/18 6/28/18 10/8/18 3/12/18 2/2/18 2/27/18
NOTE: Metro has instituted a hard hiring freeze as of 1/31/2018. Any position that may become vacant after that date will have to go through the hiring freeze process and will be considered on a case by case basis and if urgency and critical to department operations. We have been notified this hard hiring freeze will continue into FY19.
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Brief Area Updates – January 15, 2019 Nashville Public Library ADMINISTRATIVE SERVICES REPORT Safety/Security: December 2018 2 after-hours events covered by security this month. o 1 was the Tennessean event in the Auditorium where we had about 25 protestors. However, everything was handled professionally and no issues arose. o 1 was creative mornings for which Mark Crowder came in early to open the conference center for this 8:00 am event. Security Guard Richard Freudenthal‘s last day was Friday December 28. This will leave us 1 security guard down again until the position can be posted and filled. Mark Crowder attended a drug awareness class on December 4 at the Madison branch library. Madison Library reopened on December 10 and so far we have experienced very few security related problems like we had in the past. As part of the renovation we purposefully changed the environment inside and out with security in mind. The G4S guard who covers Madison 5 days a week is Jeff who we had at Main during the time Vic and Lavelle were both out. He is doing a good job at Madison according to Jessica Piper and the Madison staff. Now that our staffing level is to a point where we can go out to branches, we are starting back on the branch rotation for the security staff. Below are incident report totals for December and the amount for each category. Total 54 up from 49 in November, including: Ambulance Alarm Theft Mental Issue
7 3 2 0
Arrest Injury/Accident Suspicious Activity Vehicle Damage
2 2 0 0
Number of suspensions by conduct violation numbers: #1 — 0 #15 — 3 #3 — 0 #16 — 1 #5 — 7 #17 — 19 #6 — 0 #18 — 5 #8— 10 #19 — 13 #10 —1 #20 — 4 #11 — 1 #21 – 1 #14 — 0 #22 – 2 #23 - 1 18 | P a g e
Suspensions for June: # of patrons 0 1 0 7 0 7 0 22
# of days suspended 1 5 7 30 60 90 120 365
Delivery: December 2018 NPL received 407 incoming UPS packages and sent 36 packages out UPS GROUND There were 54 overnight packages received from FedEx, DHL, etc. NPL received 106 inserts of mail from the United States Post Office and we sent 71 inserts of mail to Metro Mail for postage. There were 62 special deliveries from Ikon, Supply Room, Firefly Branches: For December we moved 5,444 hold bins (174,208 items), 4,902 non-hold bins (156,864 items), 441 A/V bins (14,112 items) and 1,229 Circulation bins (39,328 items). This gives us a grand total of 12,016 bins moved, a total item count of 384,512 with an average of 632 bins and 20,237 items moved per day. 7 skids were sent to Pratt industries for book recycling. Daily complete Percentages: Holds 19 of 19 days for 100% Facilities Maintenance: December 2018 Projects: Madison’s reopening was a priority. Bushes were trimmed at various branches. Madison’s building and sidewalks were pressure washed. Shelves were added and the floor was sealed in the mechanical room at Madison. Hermitage had a broken window. Lakewood had lights in the pole barn repaired. Carpet was cleaned at Goodlettsville. All irrigation has been winterized. TAMIS: 396 work orders submitted for October. 348 completed 48 remain active. 88% Completion Rate. 19 | P a g e
BRANCH SERVICES REPORT New Branch Manager - Hadley Park The promotion of Pat Bashir to Manager of the Children’s Davison at Main created a branch manager vacancy at Hadley Park. NPL Human Resources was swift in getting permission to fill this vacancy and Katherine Bryant, regional manager for the Bellevue cluster, wasted little time in selecting Lindsay Jensen for promotion from Adult Librarian 2 at Bellevue to Manager of the Hadley Park Branch Library. We expect to have continuity in the programming Pat Bashir developed during the past year. Kevin Alexander Honored by the Inglewood Community Our front line staff in circulation are significant forces in the communities we serve. This fact was reinforced when the Inglewood Neighborhood Association named Kevin Alexander as the recipient of the Paul Blankenship Award for Community Involvement at their December meeting. This award, named for Inglewood’s longtime Metro Council Member, recognizes someone who has served the Inglewood community well. As an employee of Nashville Public Library for more than 38 years, Kevin is an outstanding example of public service at its best. Kevin’s vintage tan Volkswagen bug is an iconic piece of Gallatin Road history. Patrons recognize it when they pull into the Inglewood parking lot and ask for Kevin by name at the branch service desk. Gratitude Comes in Many Forms for Many Reasons An NPL staffer at another location gave this feedback from a friend who is a patron at Bellevue: She wanted me to pass on to you that she is so in love with the end caps [book displays] for adult fiction. She says every time she picks up a book she is so obsessed with it and it’s absolutely fantastic. She is so grateful for the service. An Inglewood patron called Branch Manager Suzanne Robinson to tell her what a great job branch staff are doing and what a wonderful place the branch is. He said he brings his grandchildren in about once a week. He called the Inglewood branch a “wonderful oasis of calm, and a place where no one is in your face asking you to spend money.” He thanked staff for the job they do every day. On December 19 a patron visited the Edmondson Pike Branch Library and gave a check for $2,000 to Regional Manager, Linda Harrison, saying “You and your staff do wonderful work and I appreciate you so!” These are reminders of the difference Nashville Public Library makes in the lives of our communities.
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COLLECTIONS AND TECHNOLOGY SERVICES REPORT Collections & Technology Services As Chair of the LLAMA Management & Leadership COP held monthly meetings to discuss sub-committee assignments and on-going projects, including the continuation of our monthly webinars. Held preliminary discussion regarding online paperless registration with Main, Branch and Collections staff. Held biweekly group meetings with staff to discuss ongoing projects. Held biweekly meetings with individual staff to discuss ongoing projects. Web Services Continued to work with Adult Literacy staff in testing the Nashville Helps site. Working on expanding the Appointments tab in LibCal to other branches. Depending on funding, working on the migration to Drupal 8. Working on the Libraries Transform campaign with the Foundation and Communications. Shared Systems Working on online paperless registration with staff at Main, Branches and Collections. Investigating replacing Basecamp with a SharePoint forum for staff discussions. Held weekly code jam sessions to develop solutions for Pika and Carl.X issues. Materials Management/Collection Development Assisted with the reopening at Madison Branch Library. Assisted with weeding at Green Hills. Creating a Parenting Collection for Green Hills. Conducting Collection HQ training for Branch staff. Materials Management staff continued to closely monitor budget expenditures and, in some cases, are not able to maintain a 1 copy to 5 hold ratio. Held monthly meetings with the Materials Management Committee. Technology Main Library staff printers will be delivered and installed the week of January 7th. Branch staff printers will be installed the week of January 14th. Print server will be used making it easier for staff to connect to printers in their area without IT intervention. Printers/copiers for the public will be installed after the delivery of the new payment machines from Envisionware. Working on the creation of an online office supply order form in Ink. Ink migration to the cloud is 80% complete.
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COMMUNITY ENGAGEMENT AND EDUCATION REPORT Puppet Truck Conducted 51 programs at 36 different agencies with an audience count of 5,224. Completed trial performances at BNA – Arts at the Airport Presented Tomás and the Library Lady at the Madison Branch re-opening. Wishing Chair Featured Cinderella with a new script by Mary Tanner and original music from awardwinning songwriter Sarah Hart. Priority on puppet maintenance Bringing Books to Life 23 programs with 692 in attendance Awarded a Blueprint for Early Childhood Success Spark Grant for Loving & Learning. BBTL was also included in an awarded Spark Grant for Lipscomb University focused on intergenerational book clubs for non-English Language Background families. Wrapped up Tomás & the Library Lady curriculum and finalized the materials for The Little Rabbit Who Wanted Red Wings Studio NPL Monica presented a bullying workshop for 441 students at Rose Park elementary. Delivered our first Photography class for adults Returned to host workshops at the renovated Madison Branch. Be Well at NPL Wellness programs = 161; attendance=2,007 8 branch locations served as open enrollment sites for health insurance marketplace navigators. Be Well coordinator was also trained as a navigator this year to fill in some gaps, because funding was cut drastically to the state. Established relationship with Vanderbilt medical librarian Phil Walker, who will provide health reference training to staff in the spring. 40 staff participated in a trauma-informed de-escalation training put on by Open Table Nashville, and sponsored by Be Well funds. Limitless Libraries Circulation from August–December 2018 is up 21%, compared to the same period in 2017. Ready Rosie is one of the databases LL provides to parents. Recently a parent commented: “Ready Rosie helps me be a better parent” by providing guided conversations with his 7-year-old during the commute to school. Adult Literacy Served 145 people in 20 programs. Our collective impact group was selected to participate in CNM’s CI accelerator (one year of consulting services, valued at $25,000).
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Megan spoke on a panel at HCA’s Connect Forum about collective impact to 70 board members/nonprofit leaders. Don Holmes (NPLF board member) helped raise $10,000 from a private donor for the program.
MAIN REPORT
Pat Bashir, current manager of the Hadley Park branch, has been hired as the new Children’s Library manager starting in January. She is replacing Lindsey Patrick who was promoted to manager of the Southeast library. The Conference Center has received a few cancellations from federal agencies due to the government shutdown. The 3rd floor Main Library now has a digital magazine station including several iPads for patrons to browse NPL’s digital magazine subscriptions. The Civil Rights and Civil Society program ended 2018 with record-breaking numbers for engagement reaching over 2000 people! Beth Odle and Andrea Blackman from Special Collections contributed many photos from our collections and information for the Frist Art Museum’s exhibit “We Shall Overcome” in 2018. The New York Times recently named the book about the exhibit as one of the best art books of 2018.
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MARKETING AND COMMUNICATIONS REPORT
MarComm ended the calendar year by reminding patrons about our free health and nutrition books, yoga classes, and meditation times – all things Nashvillians can use to stick to their 2019 resolutions. We issued the latest edition of our Unbound news magazine, which features one of our cutest patrons, Uriah Bacon. Then, we turned our attention to building a comprehensive plan to activate our joint “Libraries Transform” campaign with the Nashville Public Library Foundation. Finally, NPL earned some early media (TV) for Nashville Reads.
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New Business – January 15, 2019 Nashville Public Library Board January 15, 2019 Resolution Title: Cayce Branch Library History/Background/Discussion: Since 2015, Nashville Public Library (NPL) has been in discussions with MDHA to include a 20,000 square foot branch in the new Cayce development. This new branch is included in the NPL Facilities Master Plan, approved by the Library Board in December 2016. East Nashville has a population in excess of 85,000. It is growing and becoming more population dense. NPL currently serves this entire area with only two branches, totaling 10,760 square feet. With a combined facilities age of nearly 150 years, these outdated buildings are no longer practical for contemporary library service. A modern 20,000 square foot branch in the new Cayce neighborhood is a service amenity already cited by residents as a priority. Future plans for a 25,000 square foot replacement Inglewood Branch Library will result in a quintupling of service space for East Nashville. The plan calls for the iconic Carnegie East Branch, near the Five Points gateway to East Nashville, to be repurposed by NPL for ongoing library-related services to Nashville including homework help centers and entrepreneurship opportunities. NPL representatives have regularly attended Envision Cayce meetings and have been part of the discussion through the early phase of Cayce redevelopment-construction. We firmly believe in this vision for mixed-use development. We are confident that by working with MDHA we will be able to design and build a quality library facility for the community while at the same time reducing construction costs. Anchoring an area of Cayce with a branch library will be a positive step for Nashville. Over the last few months the timeline for Envision Cayce has accelerated and positive funding opportunities have developed. MDHA has applied to JPMorgan Chase’s grant process for $3 million to support the construction of a new library. Also, MDHA has explored the possibility for New Market Tax Credits (NMTC) and other discount funding options. NPL has provided a letter of support for this application and this opportunity may become a reality in the first half of 2019. New Market Tax Credits pursued by MDHA would save approximately 25% of the capital costs of $12 million associated with the construction of the new Cayce Library and renovation of the East Branch Library. This will also create a funding model where MDHA provides the initial cost of construction and the East Branch renovation and requires future repayment by Metro Government in an agreement yet to be negotiated. If a financial agreement is arrived at between MDHA and Metro government, the Cayce Library could be ready to break ground in December 2019. 25 | P a g e
Recommendation: That the Board authorize the Library Director to move forward with the project including discounted funding options through MDHA, develop a letter of intent, and work with the Metropolitan Government of Nashville & Davidson County on a funding plan. Drafter(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Kent Oliver, Susan Drye
RESOLUTION 2019-01.01 Cayce Branch Library WHEREAS, a Cayce Branch Library is necessary to serve Nashvillians in the East Nashville area, and WHEREAS, the Nashville Public Library and the Metropolitan Development and Housing Agency (MDHA) have developed a plan for Envision Cayce that includes a public library branch as part of a commissary facility, and WHEREAS, NPL’s Facilities Master Plan 2015 – 2040 calls for a new Cayce Branch Library as well as a renovation and repurposing of the East Branch Library, and WHEREAS, MDHA is positioned to obtain significant funding discounts towards construction of a new Cayce Branch Library and renovating the East Branch Library: NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Library Director is authorized to develop a formal agreement with MDHA in regard to the library moving forward with a Cayce Branch Library, and BE IT FURTHER RESOLVED that the Library Director communicates to the Mayor’s Office that the Library Board supports the Cayce Branch Library initiative in collaboration with MDHA and requests that the Nashville Metropolitan Government develop a means of funding in order to make it a reality.
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Nashville Public Library Board January 15, 2019 Resolution Title: Adult Education Backbone History/Background/Discussion: The Nashville Public Library has been working with the Adult Education Collective Impact (AECI) group for a full year. Over this time AECI has established a common agenda with a trusted learning community. These twelve agencies dedicated to addressing adult literacy issues are committed to continuing our work for the 2018/2019 program year. Three working committees (Research, Referral, and Data) are established with designated working group chairs who serve as the AECI Steering Committee. AECI has been client-focused and solution-oriented. It has completed a shared data pilot and technology assessment. The work of the committee has been presented to 100+ members of Nashville’s adult education community. With this foundation of trust and this momentum toward solutions, it has become evident that the next step for the AECI Steering Committee is to create a backbone structure to move the work forward. With the help of Center for Nonprofit Management Consultant David Moore, the committee worked through the following considerations:
Driving Question: Who can everyone trust to move the work forward? Timeline: Backbone decisions are not permanent. The committee chose to consider the next 12 – 18 months. Functions: There are six primary functions of a backbone. The committee chose four priorities for the next 12 – 18 months. (See below.) Types: Multiple types of backbones were considered, including Funder-Based, New Nonprofit, Existing Nonprofit, Government, Shared, and Backbone of Backbones. Criteria: The committee agreed on backbone criteria, including mission alignment, capacity, trust, leadership priorities, and funding priorities (which are most successful when the collective work is already what the agency does).
The committee took an anonymous vote on November 6, 2018, and achieved consensus for NPL and NALC to share backbone responsibilities, pending their agencies’ leadership approval. The next steps will be 1) presentation to the learning community, 2) agency leadership approval, 3) confirm responsibilities (draft below), which will be completed as part of AECI’s work with the CNM Catalyst. Six Roles of Backbone (in order of importance, as stated by steering committee 11/6/18)
Suggested Lead Agency
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NPL Supporting aligned activities
NALC ●
●
Coordinate and facilitate partners’ continuous communication Seek out opportunities for alignment with other efforts
●
●
●
Shared measurement
●
●
Guide vision
●
●
●
Recruit and convene partners and key external stakeholders Ensure taskforces are being data driven Collect, analyze, interpret, and report data Catalyze or develop shared measurement systems Provide technical assistance for building partners’ data capacity
Build a common understanding of the problem Serve as a thought leader/standard bearer for the initiative Ensure common agenda is updated as strategy unfolds
Mobilize resources
●
Mobilize and align public and private resources to support initiatives goals (and the backbone itself)
Advance policy
●
Stay on top of policy developments that impact the effort
●
Advocate for an aligned policy agenda
Build community engagement
●
Support community member engagement activities Produce and manage communications (news release, reports, etc.)
●
Create a sense of urgency and articulate a call to action
●
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Recommendation: That the Nashville Public Library agree to participate in the co-backbone model proposed by the Adult Education Collective Impact (AECI) Steering Committee along with the Nashville Adult Literacy Council (NALC). Drafter(s): Kent Oliver, Megan Godbey Person(s) Responsible for Implementation: Megan Godbey, Liz Atack, Elyse Adler
RESOLUTION 2019-01.02 Adult Education Backbone WHEREAS, the Nashville Public Library is committed to working with providers of the adult literacy community as part of its mission to Inspire Reading, Advance Learning and Connect Our Community and, WHEREAS, NPL’s programs such as Pathway for New Americans, Nashville Helps and Pathways for Adult Leaners are dynamic examples of this commitment and, WHEREAS, NPL has participated in the Adult Education Collective Impact (AECI) group for over one year and, WHEREAS, The AECI endorses the creation of a joint adult literacy backbone between NPL and the Nashville Adult Literacy Council (NALC); NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Library Director is authorized to develop and enter into an agreement between NPL and NALC to form a co-backbone organization that will meet the challenges of adult illiteracy in Nashville.
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