NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting July 16, 2019
Nashville Public Library Board of Trustees Agenda July 16, 2019 Main Library 615 Church Street Nashville, TN 37219 Board Room – 12:00 noon I. II.
Call to Order / Roll Call Metro Ordinance required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V. VI. VII.
Board Chair Comments – Keith Simmons, Chair Approval of Minutes: June 18, 2019………………………………………….pgs. 1 – 6 Library Director Report a. Library Director, Kent Oliver b. Budget Update, Kent Oliver
VIII.
Staff Reports a. Making of Momotaro, Elyse Adler b. Studio NPL Update, Niq Tognoni c. Statistical Review, Kent Oliver & Bernadette Hugan d. Strategic Plan Update, Kent Oliver & Bernadette Hugan
IX.
Adjournment
Next Board of Trustees Meeting 12:00 noon – September 17, 2019 Main Library – Board Room 615 Church Street Nashville, TN 37219
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City® LIBRARY BOARD MINUTES June 18, 2019 12:00 p.m. Bordeaux Branch Library, 4000 Clarksville Pike, Nashville, TN 37218
Members Present:
Keith Simmons, Lucy Haynes, Robert Oermann, Joyce Searcy, Adriana Bialostozky
Members Absent:
Katy Varney
Library Staff:
Kent Oliver, Elyse Adler, Susan Drye, Jena Schmid, Terri Luke, Kate Collingwood, Corey Frederick
Also Present:
Alex Dickerson, Assistant Metropolitan Attorney at Metropolitan Government of Nashville and Davidson County, Charvis Rand, Jan Hatleberg
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:05 p.m.
II. Metro Ordinance required to be announced at all Board Meetings “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.” III. Introduce Visitors Keith Simmons recognized Charvis Rand, an executive with Creative Artists Agency, who will be confirmed as part of the Library Board on June 18th. Mr. Simmons also recognized Jan Hatleberg, who is a Lockland Spring resident and East Branch Library patron interested in the Envision Cayce project. IV. Approval of Minutes: May 21, 2019 a. Keith Simmons recommended the addition of the words “each of the” to the first sentence in Item C of Section V of the minutes from the May meeting. b. Robert Oermann moved for approval of the minutes as corrected from the May meeting; the motion was seconded by Lucy Haynes and passed unanimously.
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V. Library Director Report—Kent Oliver, Library Director a. A Council budget amendment including additional collection funding scheduled for June 17, 2019, was deferred by the Metropolitan Council’s Budget and Finance Committee. Mr. Oliver plans to attend the Metropolitan Council meeting scheduled for June 18, 2019. b. Nashville Public Library is coming to the end of its fiscal year and it appears NPLwill have in excess of 6.5 million circulated items this year. c. The library’s circulation through its Limitless Libraries program increased by 18% over the past year and by 37% through the use of educator cards. These numbers can partially be attributed to automatic renewals. d. Even with a reduced collections budget, the library has experienced continued growth in circulation. Mr. Oliver commented that a continued reduction of 4% collections funds will have a negative future impact on the library’s collections. VI. Staff Reports a. Summer Reading Update, Elyse Adler i. Increases in all aspects of the program are being seen over last year. As of June 10th, statistics report over 4.5 million total minutes read. Registrations for the program are up 20% compared to last year, and an increase of 166% is reported for the listeners (Ages 05) portion of the program. ii. Some of the success can be attributed to growing support from local businesses and organizations, including the Nashville Predators. These businesses are sharing information about the Summer Reading Challenge on their social media accounts. iii. Mr. Oliver encouraged everyone to visit our website and share summer challenge materials with their friends. iv. Ms. Adler reported that even various local religious organizations are involved in promoting the Summer Reading Challenge. b. Envision Cayce Update, Susan Drye & Terri Luke i. Susan Drye reviewed NPL’s history with this project. The Metropolitan Development and Housing Agency (MDHA) approached our library over a year ago about a plan to rebuild the James Cayce neighborhood. As part of this plan, MDHA expressed interest in adding a library to the development. The library will be 25,000 square feet in size. ii. Ms. Drye and Terri Luke conducted three community input meetings on June 12th at the Martha O’Bryan Center. Individuals at these meetings suggested the new development feature outdoor areas, technology access and instruction for all ages, more study rooms, programs for mothers, and anything that benefits children. Design features that most interested meeting attendees were study rooms; children’s arts and crafts; outside study areas; a dedicated children’s story room; reading nooks; and after hours pick-up, selfservice checkouts, and book returns. Features that were less important to meeting attendees were vending cafes; after hours pick-up, self-service checkouts, and book returns; collaboration; outside activities; hike and bike – outside; and classrooms.
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iii. Ms. Drye mentioned that there is a need for more community meetings at the East Branch as indicated to her in a meeting with Councilman Brett Withers. iv. Mr. Simmons expressed concern about costs of the project and how they will factor into the library’s budget. Ms. Drye replied that she, Ms. Luke, and Mr. Oliver will soon meet with MDHA about purchasing the property from MDHA and the cost of operating the facility. The Metro Council would have to agree to pay to the purchase, staffing, and operations of the facility. Another group will occupy the space if the council does not agree to fund the project. v. Mr. Oliver stated that there would need to be a funding agreement between Metro and MDHA in place in the next few months. vi. Ms. Drye stated that if funding comes through for the MDHA project, groundbreaking for the project will likely be in early 2020. c. Votes for Women Project Update, Jena Schmid i. Jena Schmid explained that phase I of the construction project began on June 17, and the writers rooms located in the Special Collections room at the Main Library began to be moved to the Reference area on the third floor. Phases II and III of the project will incorporate demolishing the current Banner Room and the construction of the Votes for Women Room, respectively. Phase III is planned to begin in the fall and is expected to be completed before the Public Library Association (PLA) Conference in February 2020. ii. The completed room will feature a 60 ft. long timeline, detailing women’s history before and after women received the right to vote. Local historian Carol Bucy and Author Elaine Weiss are specifying events to be highlighted on the timeline. iii. The Banner Archives will be relocated to other Special Collections areas and its current location will become a multi-purpose room. iv. Mr. Oermann inquired about the possibility of using archived public domain footage as part of the exhibit. Ms. Schmid confirmed that the project’s team is looking to acquire historical footage as well as other resources for display in the new area of the library. v. The Woman’s Hour: The Great Fight to Win the Vote by Elaine Weiss is the focus for the Citywide Book Club program. Emails have been sent to local book clubs to solicit their participation in the program. vi. A video of Elaine Weiss promoting the project and the need to vote was created by library production and marketing and communications staff and is posted to the Citywide Book Club website. vii. Individuals have the opportunity to sign up for more news and information about the project through the website. viii. The Citywide Book Club will culminate with an author event featuring Elaine Weiss on August 18.
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d. Student Transition to NPL Card, Kent Oliver i. Mr. Oliver indicated that the library is still working on the logistics of how to transition student library cards to adult cards. VII. New Business a. Facilities Master Plan Update Resolution, Susan Drye i. Ms. Drye stated that the facilities master plan has been updated, while continuing to follow NashvilleNext’s plan for development, and library personnel will review the plan every three to four years. At May’s Library Board Meeting, the board requested time to review the updated master plan. Ms. Drye submits the plan for board approval. ii. Mr. Oliver mentioned that future updates of the plan will be contingent on future Metro budgets. iii. Joyce Searcy moved for approval of Resolution 2019-06.01; Lucy Haynes seconded the motion and the resolution passed unanimously. Nashville Public Library Board June 18, 2019 Resolution Title: Facilities Master Plan 2015 – 2040 Updated April 2019 History/Background/Discussion: In order to meet the future service and facility needs of Nashville the library prepared a master facilities plan addressing library capital renovation and new construction. The plan is based upon data from the Nashville Next planning process, census data, and community input and library service patterns. It is detailed in outlining a progressive approach to capital infrastructure needs through 2040. This document serves as a guide for future Metro capital and operational budget requests. It is viewed as a flexible, living document which will require adjustments to take advantage of opportunities and meet challenges as the library and Davidson County grow. Assistant Director for Administrative Services, Susan Drye, worked on the revisions. The updated plan was brought to the Board in draft form in May, 2019 for discussion. Following the Board’s endorsement and approval, Nashville Public Library will update our website with the updated plan. The plan will still be scheduled for a formal internal review with the Board every three to four years. Any changes to the plan will be incorporated into the budget process.
Recommendation: That the Board endorse and approve the updated plan. Draftor(s): Susan Drye Person(s) Responsible for Implementation: Kent Oliver, Susan Drye, Terri Luke
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RESOLUTION 2019-06.01 Facilities Master Plan 2015 – 2040 Updated April 2019 WHEREAS, The Nashville Public Library seeks to provide the highest quality library service within well maintained and modern buildings, and WHEREAS, A planned, comprehensive approach to the public library building needs of Nashvillians as the city continues to grow will ensure service quality and the efficient use of financial resources, and WHEREAS, such an approach is required in order to protect the public investment in existing library buildings and facilities, and WHEREAS, NPL staff and the Board seek to take a responsible and proactive approach to the construction of new library facilities in the future within the Metropolitan Government of Nashville and Davidson County’s budget process; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board endorses and approves the Updated Master Facilities Plan and will review and update it every three to four years as needed. b. Library Director’s Contract, Susan Drye i. Ms. Drye reviewed the resolution and noted that further planning for similar resolutions in the future would be needed for budget purposes. ii. Joyce Searcy moved to approve Resolution 2019-06-02, and Lucy Haynes seconded the motion. The resolution passed unanimously.
Nashville Public Library Board June 18, 2019 Resolution Title: Pay Increase for Kent Oliver History/Background/Discussion: The Library Director, per Metro Civil Service Rules is entitled to any incremental increase that is across the board to all Metro employees and approved by Metro Council. However, any pay increase above that which is received by all employees must be approved by the Library Board. Before the Metro Council is a proposal for a 3% across the board increase for all Metro employees effective July 1, 2019. Additionally, also before the Metro Council is a proposal for an additional 2% pay increase for all open range employees (upper management level employees). Due to Kent Oliver being the library director and appointed to the position by the Library Board his salary is set by the Library Board, per Metro Civil Services Rules he is not considered an open range employee therefore not eligible for the additional 2% pay increase unless authorized by the Library Board. Additionally, Metro does not allocate any funding for any pay increase the Library Director may receive from the Library Board. 5|Page
Recommendation: The Library Director receives up to an additional 2% increase, if funding is available, along with all other open range employees effective July 1, 2019. Draftor(s): Susan Drye, Associate Director for Administrative Services Person(s) Responsible for Implementation: Susan Drye
RESOLUTION 2019-06-02 Up to an additional 2% Pay Increase for Library Director Kent Oliver WHEREAS, the library wishes to compensate the Library Director the same additional 2% increase given to all other open range employees effective July 1, 2019 if funding is available, and WHEREAS, any pay increase above those increases allotted to all Metro Employees by the Metro Council must be approved by the Library Board; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that an additional pay increase of up to 2% for Library Director Kent Oliver is approved effective July 1, 2019 if funding for the increase is available. VIII. Adjournment The meeting adjourned at 1:31 p.m. Next Board Meeting – 12:00 noon, July 16, 2019 Main Library – Board Room 615 Church Street Nashville TN 37219
Respectfully submitted by Corey Frederick
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Statistical Summary – July 16, 2019 Nashville Public Library
Cardholders as % of Population Served
55.6% June 2019 New Cards: 3,170 Active Cardholders: 384,594
Public Computer Usage June 2019 / 2018 42,381 / 46,101 Wireless Usage June 2019 / 2018 103,743 / 98,328
Database Sessions June 2019 / 2018 12,946 / 29,158
Volunteer Services Number of Volunteers Volunteer Hours
Jun-19 244 1831.00
Jun-18 222 1951.00
% Change 2019-2018 9.91% -6.15%
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Statistical Summary – July 16, 2019 Nashville Public Library
CIRCULATION TREND FY1819
FY1718
FY1617
650,000 600,000 550,000 500,000
450,000 400,000 350,000 300,000
JU L A U G
SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N
CIRCULATION COMPARISON PHYSICAL VS EMEDIA Physical
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Equal Access Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park eMedia Talking Library NPL Total
Jun-19 Circulation 49,536 7,084 10,572 7,355 4,199 47,933 21,243 59,751 2,910 455 38,300 13,030 3,249 15,516 62,496 3,753 3,847 1,705 16,049 23,618 10,600 1,447 200,768 0 605,416
eMedia
33%
33%
67%
67%
J UN-19
J UN-18
Month Jun-19 Jun-18 % of Total Circulation 8.18% 42,252 1.17% 6,930 1.75% 10,214 1.75% 6,442 0.69% 3,425 7.92% 40,364 3.51% 18,928 9.87% 50,575 0.48% 1,900 0.08% 339 6.33% 31,658 2.15% 12,534 0.54% 3,298 0.54% 23 10.32% 56,784 0.62% 2,764 0.64% 4,690 0.28% 1,486 2.65% 13,155 3.90% 22,290 1.75% 9,139 0.24% 1,320 33.16% 167,359 0.0000% 3 507,872
% Change 2019-2018 17.24% 2.22% 3.50% 14.17% 22.60% 18.75% 12.23% 18.14% 53.16% 34.22% 20.98% 3.96% -1.49% 67360.87% 10.06% 35.78% -17.97% 14.74% 22.00% 5.96% 15.99% 9.62% 19.96% -100.00% 19.21%
Jun-19 Year-to-Date 547,264 92,682 132,563 92,506 52,492 505,566 246,237 637,063 35,780 5,807 426,727 166,950 42,553 94,175 758,256 43,916 64,245 22,754 184,346 278,217 126,364 20,853 2,281,077 21 6,858,414
Fiscal Year-to-Date Jun-18 Year-to-Date 441,981 75,743 115,085 76,090 40,545 422,054 197,528 558,484 24,902 4,810 348,965 133,611 34,896 46,483 650,589 36,058 52,423 19,530 144,465 242,328 102,865 17,198 1,862,071 45 5,648,749
% Change 2019-2018 23.82% 22.36% 15.19% 21.57% 29.47% 19.79% 24.66% 14.07% 43.68% 20.73% 22.28% 24.95% 21.94% 102.60% 16.55% 21.79% 22.55% 16.51% 27.61% 14.81% 22.84% 21.25% 22.50% -53.33% 21.41%
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Statistical Summary – July 16, 2019 Nashville Public Library
LIMITLESS LIBRARIES TERMINAL ACTIVITY TREND FY1819
FY1718
20000 18000 16000 14000 12000 10000 8000 6000 4000 2000 0 JUL
AUG
SEP
OCT
NO V
DEC
JAN
FEB
MAR
AP R
MAY
JUNE
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Statistical Summary – July 16, 2019 Nashville Public Library
PROGRAM TREND FY1819
FY1718
FY1617
1600 1400 1200 1000 800 600 400 200 0
JU L A U G SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N E
PROGRAMS BY AGE GROUP Adult Programs
Teen Programs
643
Children's Programs
761
412
230
447
463
J UN-19
J UN-18
PROGRAMS - LIBRARY VS OUTREACH Library
Outreach
14%
16%
86%
84%
J UN-19
J UN-18
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Statistical Summary – July 16, 2019 Nashville Public Library
PROGRAM ATTENDANCE TREND FY1819
FY1718
FY1617
50000 45000 40000 35000 30000 25000 20000 15000 10000
JU L A U G SE P
OC T N OV DE C
JA N
FE B MA R A PR MAY JU N E
PROGRAM ATTENDANCE BY AGE GROUP Adult Attendance
Teen Attendance
Children's Attendance
26,960
23,922
3,058 5,452
3,137 5,461
J UN-19
J UN-18
PROGRAM ATTENDANCE - LIBRARY VS OUTREACH Library
Outreach
20%
20%
80%
80%
J UN-19
J UN-18
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Statistical Summary – July 16, 2019 Nashville Public Library
VISITS TREND FY1819
FY1718
FY1617
450000 400000 350000
300000 250000 200000 150000
JU L
Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
AUG
SE P
Jun-19 Visits 19,368 6,511 10,079 15,902 4,736 24,158 9,046 18,608 4,134 17,854 14,008 5,306 18,820 38,471 7,759 1,105 5,666 10,491 21,087 14,159 3,046 270,314
OC T
N OV
Jun-18 Visits 22,204 9,014 13,662 16,368 4,360 22,965 10,955 21,430 4,230 17,887 18,359 5,202 0 42,083 11,040 3,649 7,905 11,676 21,908 17,872 3,143 285,912
DE C
JA N
% Change 2019-2018 -12.77% -27.77% -26.23% -2.85% 8.62% 5.19% -17.43% -13.17% -2.27% -0.18% -23.70% 2.00% N/A -8.58% -29.72% -69.72% -28.32% -10.15% -3.75% -20.78% -3.09% -5.46%
FE B
MA R
Jun-19 Circ / Visit 2.56 1.09 1.05 0.46 0.89 1.98 2.35 3.21 0.70 2.15 0.93 0.61 0.82 1.64 0.48 3.48 0.30 1.53 1.12 0.75 0.48 1.50
A PR
MAY
Jun-18 Circ / Visit 1.90 0.77 0.75 0.39 0.79 1.76 1.73 2.36 0.45 1.77 0.68 0.63 N/A 1.36 0.25 1.29 0.19 1.13 1.02 0.51 0.42 1.19
JU N
% Change 2019-2018 34.41% 41.52% 40.30% 17.52% 12.87% 12.89% 35.91% 36.06% 56.71% 21.20% 36.25% -3.42% N/A 20.55% 93.20% 170.87% 60.08% 35.78% 10.08% 46.40% 13.11% 25.69%
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Personnel Summary – July 16, 2019 Nashville Public Library
New Hires & Resignations
June 2019 New Hires Name
Classification
Earps, Landon
Librarian 1
Hire Date 6/17/2019
Location Bellevue
June 2019 Resignations Name
Classification
Martin, Cassidy Patel, Akash
Library Page Circ Asst 2
Hire Date 6/11/2019 6/28/2019
Location Reference Southeast
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Personnel Summary – July 16, 2019 Nashville Public Library NPL Vacancies as of 06/30/2019 = Approved to fill by OMB = Requesting permission to fill from OMB = Vacancies that have not yet been requested to fill = Hard hiring freeze
Division / Branch Title 1 ADMIN SVCS APPLICATION TECH 3
2 OP & MAIN-MN 3 BELLEVUE 4 CIRC 5 GRN HILLS 6 HERM 7 RICH PK 8 RICH PK 9 HERM 10 SE 11 ARCHIVES 12 ED PIKE 13 ED PIKE 14 HERM 15 REF 16 TEENS 17 ED PIKE 18 GRN HILLS 19 REF 20 REF 21 REF 22 MADISON 23 PUBLIC REL 24 PUBLIC REL 25 SECURITY 26 SECURITY
BLDG MAINT SUPT - Main CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 2 CIRCULATION ASST 2 LIBRARIAN 1 LIBRARIAN 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 2 LIBRARY MGR 2 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUPPORT REP 2 PUBLIC INFORMATION REP PUBLIC INFORMATION REP SECURITY GUARD SECURITY GUARD
Grade Name ST09 VACANT (A JOHNSON)
TS13 ST04 ST04 ST04 ST04 ST04 ST04 ST05 ST05 ST09 ST09 ST06 ST06 OR06 OR06 ST02 ST02 ST02 ST02 ST02 ST05 ST10 ST10 ST06 ST06
VACANT (B PRUITT) - upgrd VACANT (E TERFINKO)-hiring freeze VACANT (H KLEIN) VACANT (M TERFINKO)-hiring freeze VACANT (V LUCAS)-hiring freeze VACANT (HAMILTON, SABRINA)-hiring freeze VACANT (P UEBBING) VACANT (J CROWDER) VACANT (A PATEL) VACANT (L GARLAND) VACANT (J QUEEN) VACANT (A PEARSON) VACANT (C FREDERICK) VANCANT (E FISHER) VACANT (L HERBST) VACANT (K KENNEDY) VACANT (C SONGER)-hiring freeze VACANT (A MABAYOJE) VACANT (B CHAMBERS) VACANT (C MARTIN) VACANT (M KELLY) VACANT (C CONKLIN) - pos dwngrded to PIR VACANT (K KIRKPATRICK) - upgrded to PIR VACANT (R FREUDENTHAL) VACANT (R LILLARD)
Date FPS FTE Vacant F 1.00 5/30/19
F F F F F F P F F F F F F F F P P P P P P F F F F
1.00 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 0.49 0.49 1.00 1.00 1.00 1.00
7/6/18 7/27/18 4/22/19 5/18/18 3/29/118 8/24/18 1/14/19 7/1/19 7/1/19 3/22/19 8/10/18 6/17/19 5/9/19 3/1/19 7/3/19 9/10/18 5/7/18 3/1/19 7/3/19 6/11/19 10/8/18 2/2/18 2/27/18 12/28/18 4/8/19
Notes
List ready but may have to repost, no qualified applicants per posting requirements Part of hiring freeze Part of hiring freeze Part of hiring freeze Part of hiring freeze
Part of hiring freeze
Candidate chosen, will start 7/1/19 Candidate chosen, will start 7/15/19
NOTE 1: Metro has instituted a hard hiring freeze as of 1/31/2018. Any position that may become vacant after that date will have to go through the hiring freeze process and will be considered on a case by case basis and if urgency and critical to department operations. We have been notified this hard hiring freeze will continue into FY19. NOTE 2: As part of the new R12 combined Finance/HR/Procurement system migration, all departments had to ensure there were enough payroll dollars to cover any positions uploaded. NPL did not have suffient payroll funding to cover all of our positions. Administration submitted 12 positions to be deleted in order to meet payroll budget. NPL was notified in May the number of currently approved positions had been reduced by the 12 positions previously submitted for R12.
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Brief Area Updates – July 16, 2019 Nashville Public Library ADMINISTRATIVE SERVICES REPORT Safety/Security: June 2019 3 after-hour events were covered by security this month. Mark Crowder went to court on April 24 for Thomas Sweetman (a man that threw a rock through the glass emergency door at the Hermitage branch back in November/ December 2018. His attorney advised Mr. Sweetman would pay the $300.00 restitution payment when NPL returns to court on June 25. Mark Crowder returned to court on June 25th and Mr. Sweetman and his attorney provided two money orders totaling $300.00 as payment for the broken glass. Completed having ALL fire extinguishers in branches and Main that needed their 6 year service maintenance. All emergency lights that were listed as bad in this year’s inspection report have been repaired or replaced except for two branch locations that need batteries. Those will be fixed in July. The paging system at Edmondson Pike needs replacing. This will occur in July 2019. Listed below are the total number of incident reports for the month of April and the amount for each category. Total, 40 down from 52 in May, including: Ambulance Alarm Arrest Medical Fire Alarm Illness / Accident
2 2 2 1 0 3
Suspicious Activity 0 Property Damage 1 (Looby parking lot, Teens damaged citizen’s vehicle by jumping on hood) Theft (cell phone) 1 Vehicle accident 0
Number of suspensions by conduct violation numbers: #1 — 0 #14 — 2 #3 — 1 #15 — 4 #4 — 2 #16 — 4 #5 — 4 #17 — 10 #6 — 0 #18 — 1 #8 — 7 #19 — 11 #9 — 0 #20 — 3 #10 — 2 #21 — 2 #11 — 0 #22 — 0 #13 — 1 #23 — 1
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Suspensions for June: # of patrons 0 1 0 10 0 3 0 12
# of days suspended 1 5 9 30 60 90 120 365
Delivery: June 2019 Main: We received 393 incoming UPS packages and sent 33 packages out UPS GROUND. There were 50 overnight packages received from FedEx, DHL, etc. We received 107 inserts of mail from the United States Post Office and we sent 72 inserts of mail to Metro Mail for postage. There were 42 special deliveries from RJ Young, Supply Room, Firefly, Amazon, etc. Branches: For the month of June we moved 5,932 hold bins (189,824 items), 4,796 non-hold bins (153,472 items); 1,622 Circulation bins (51,904 items). This gives us a grand total of 12,350 bins moved, a total item count of 395,200 with an average of 618 bins and 19,760 items moved per day. 11 skids were sent to Pratt industries for book recycling. 8 skids were sent to BWB Daily complete Percentages: Holds 20 of 20 days for 100% Facilities Maintenance: June 2019 Projects: Tile cleaned at Edgehill, North & East. Replace motor in AC unit at Bordeaux (2nd one). Courtyard repairs – started on process to replace broken/cracked decking. Repair to leak into garage is complete. 16 | P a g e
Old Hickory flood clean up. Remove dead trees at Edmondson Pike & East. Remove storm damaged limbs and debris from various branches. Irrigation repairs at Main. Window checks at all branches. East - cleaned back up sewage. Dealt with Bordeaux electric issues. Dealt with Inglewood electric issues. Repaired/Replaced numerous emergency lights throughout system. Clean numerous coils on AC units. Started process to remove a large bee hive inside a column at Edgehill. Pressure washed Old Hickory entrance. Pressure washed Inglewood sidewalk/front entrance.
TAMIS: 492 work orders submitted for June. 415 completed 77 remain active. 84% Completion Rate.
BRANCH SERVICES REPORT SUMMER READING 2019 UPDATE Total Minutes Read City-Wide: 9,788,366 Total Participants (Excluding Groups): 12,836 (Last year at this time we were at 8,692) Total Completions (those who have read 600 minutes): 4,971 (Last year at this time, we were at 1,861) The Looby and East Branches have already hit their minute read goals. Edmondson Pike Branch and Main-Children’s have officially signed up more participants than they had for all of 2018. Edmondson Pike Branch also reached a million minutes read. Goodlettsville Branch has more reading completions than they did by the end of SRC 2018. While the Main Library is currently clocking the most minutes read by staff, Southeast and Hadley Park Branches deserve a special shout out. Their staff has read an average of 6,750 minutes per person since summer started! 17 | P a g e
The Green Hills Branch held their Summer Reading Carnival on June 1. There were bouncy houses, crafts, games, and popsicles in Sally Beaman Park. 140 attended and many signed up for the Summer Reading Challenge. SUMMER READING 2020 UPDATE Cassie Welch, Librarian II at the Edmondson Pike Branch has enthusiastically agreed to chair the Summer Reading Challenge 2020. 2019 Walt Disney Innovation Award: At Staff Day, the Edmondson Pike Library received the award for Senior Medical University 101. SMU is a monthly program offered at Edmondson Pike for seniors 55+ on the first Monday of each month. This program brings in health care professionals to speak about various topics including diabetes, sleep disorders, dementia, and more. Edmondson Pike partnered with the Elmcroft Senior Living Community and Vanderbilt University to offer this program. Since this program has been so successful, the library staff has added a formal story hour focusing on literature from the early 1900-1940’s. Movies from this same time period were also added. Afterwards, the staff open up discussion and are amazed by the stories the residents share about their childhood, families, and love life, triggered by something they heard or saw during the program. Critics’ Pick at the Green Hills Library: The Green Hills Library presented Those Drones as part of their Travel Chats series. Local drone filmmaker, Brian Siskind, named Best Drone Filmmaker by the Nashville Scene, presented selections of his work. The event was listed as a Critics' Pick in the June 13 edition of the Nashville Scene: https://local.nashvillescene.com/event/green-hills-branch-library/those-drones-travelchats-by-brian-siskind Federal Work Study at the Looby Branch: Watkins College of Art students can now apply for after-school tutoring positions at the Looby Branch. This position is funded by the Federal Work Study Program and will greatly benefit the busloads of students that are dropped off during the week. American Library Association Conference: Emily Bland, Marva Bryant, Syreeta Butler, Jessica Piper, Carlos Shivers, and Terri Luke were able to attend the annual conference in Washington DC. They will meet this month to discuss conference highlights and trends.
COLLECTIONS AND TECHNOLOGY SERVICES REPORT Collections & Technology Services As a member of PLA Programming Committee, participated in a teleconference to finalize accepted program proposals for PLA 2020. Held meetings with Web Services and vendors to discuss migration to Drupal 8. 18 | P a g e
Completed Employee Performance Evaluations and Performance Plans. As Chair of the LLAMA Management & Leadership COP held monthly meetings to discuss sub-committee assignments and on-going projects, including the continuation of our monthly webinars. Held biweekly group meetings with staff to discuss ongoing projects. Held biweekly meetings with individual staff to discuss ongoing projects.
Web Services Created content for a new Web Services site on INK. Created Staff Bedework Tutorial Videos for the INK site. Preparation for the Drupal 8 migration is ongoing. Updated Wishing Chair Website. Shared Systems Because of the enhancements that will benefit NPL staff and patrons, investigating a new vendor (Aspen) for our Discovery Later. Our current vendor is Marmot. Preparing for the Paperless Registration trial, two branches will be chosen as test sites. Migration to Carl X version 9.6.4.1 to be completed before school starts in August. Started weekly SQL class for NPL staff. Materials Management/Collection Development Materials Management staff continued to closely monitor budget expenditures. Reviewing possible upcoming reductions. Reviewing changes in licensing agreements (Lynda.com and Simon & Schuster) and how this will impact NPL patrons and the materials budget. Working on creating a FAQ for NPL staff. Attended ALA Annual Conference in Washington, D.C. Technology Preparing for the migration to Windows 10. Continued focus on training new staff and responding to tickets at Main and the branches.
COMMUNITY ENGAGEMENT AND EDUCATION REPORT Wishing Chair Preparing for 2 weeks of “String City” at the Country Music Hall of Fame in July. Our Opportunity Now student has joined the team and has subbed in singing during Story Times! Puppet Truck o Puppet Trucks performed 56 programs with an audience count of 2,761. o During the 2018/2019 performance year, the Puppet Truck conducted 621 performances for 48,664 patrons, an increase over last year. 19 | P a g e
o We conducted the first of two trial performances at the newly constructed TN State Museum. o New locations during the month of June – Community Academy of Music and Arts ( CAMA – located on the campus of TN State University) and Women’s Club of Nashville o The Puppet Truck completed its run of Gulliver’s Travels and we performed at TN Craft.
Bringing Books to Life Offered 40 programs with 896 in attendance. 26 story times, 7 teacher trainings, 6 parent workshops, and 1 Family Literacy Celebration. (One of our biggest parent workshops ever with 71 people at East Nashville Hope Exchange.) BBTL has a new brochure that has updated information about our program and sponsors! Adult Literacy Served 157 people in 17 programs. Our collective impact group is a finalist for CNM’s United Way Community Impact Award. o Read press release here. o The work will be featured in a film shown at the Salute to Excellence in October. Megan joined a cohort from CNM to visit the Memphis Seeding Success program, a cradle-to-career collective impact group. Developed a training to teach volunteer tutors at Nashville Adult Literacy Council digital literacy skills to share with their students. Trained new volunteers at Room in the Inn and Project Return to teach weekly classes, using NPL’s curriculum. Spoke to 3 representatives from other library systems about how to build a Fresh Reads/ANR collection. Studio NPL Between Coding Camp, Opportunity-Now hosted workshops, and MNPS field trips, Studio NPL hosted 600 participants, a new studio NPL record. Hosted 25 attendees for our first all-ages acoustic open mic!
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Be Well at NPL Be Well coordinator attended a “Health and Public Libraries” day-long summit on the National Institutes of Health campus in Washington DC. Participants learned of new resources from National Network of Libraries of Medicine and the All of Us community engagement network to use in public libraries, as well as network with other libraries from around the country and share health programming ideas. Bordeaux Branch hosted a second wellness “Brunch and Film” event on June 26th. 25 adults came out to watch the film “Flint” and discuss lead in water and citizen science. HCA Foundation announced that Be Well at NPL would again be awarded $25,000 for the coming fiscal year. Digital Inclusion • 5 total programs with 108 total attendance, 5 partners served. • Completed 11 Class Series at National Council on Aging. • Had a booth for Strong Family Night @ Preston Taylor. • Held a Teen Mentor Training for the CyberSeniors Program. (photo, right) Limitless Libraries We created a new logo for our upcoming 10 year anniversary. Sponsored a bookmark and poster contest for MNPS students. The winning bookmarks from the elementary and middle schools, along with the winner poster from the high schools, are now available for the public at all NPL locations. Production Services Recorded and did all sound design for the Momotaro production and filmed the entire process. The "behind the scenes" video was completed and submitted for an innovation award. Installed acoustical tiling in the production studio.
MAIN REPORT
Opportunity Now interns are working in several divisions at Main, including Children’s, Teens, and Adult services. The teens work 4 days a week gaining job experience.
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Children’s and Teen Divisions are busy doing summer outreach story times and programming at several community organizations including the Nashville Rescue Mission, Project Transformation, NAZA summer sites, and the Oasis Center. We also have many camps and groups visiting the library.
At this year’s International Association of Audio Information Services Conference, NPL’s Talking Library received an Honorable Mention program award for the newspaper category.
The Public Technology area installed a virtual reality (VR) station last year. It has been very popular, allowing patrons to experience the technology as they travel the earth, go on safari, or use it for a round of Pictionary. This year we have purchase a self-contained VR goggles unit (no cords) so that we can use it in more spaces and events.
MARKETING AND COMMUNICATIONS REPORT Book-to-Ballot Summer Campaign Summer campaign in advance of 2020 Votes for Women opening. NPL is asking all readers to read v. The Woman’s Hour: The Great Fight to Win the Vote by Elaine Weiss; vote on August 1; and join Weiss at the Main Library on August 18. We wrapped these calls to action into a bookto-ballot pledge which just under 300 people have taken so far. Have YOU? (library.nashville.org/votesforwomen) Results: Web = 522 clix Socials = 14,326 reach Email = 1,218 opens + 227 clix News media = coverage by Mary Hance / Tennessean + “Talk of the Town” / News 5 Summer at NPL: Space Heroes This year’s theme for our summer reading initiative is space, so we brought in a handful of patrons and turned them into space heroes. Their personas are running on ads across channels. Results: Web = 395 clix Socials = 10,957 reach Nashville Preds: Gnash and Smash at the Library One of the nation’s most popular sports franchises is co-marketing NPL’s Summer Challenge. In June, MarComm facilitated an in-kind donation from the Preds: Every reader who registers for Summer Challenge gets a free skate pass to the Ford Ice Center, and every reader who hits 1,800 minutes read can win a free street hockey kit. Results: Web = 3,176 clix (might include some carryover from May 2019) Socials = 53,889 reach (total to date) Email marketing = 22,802 opens + 723 clix
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“Book Buzz� This Summer Book and reading recommendations from NPL experts. Results: Web = 362 views Socials = 2,738 reach Email = 22,802 opens + 259 clix News media = coverage by Mary Hance / Tennessean Libraries Transform Joint community awareness campaign run with Nashville Public Library Foundation. Results: Web = 101 Socials = 11,341 reach
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