June 2018 NPL Board Packet

NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting June 19, 2018

Nashville Public Library Board of Trustees Agenda June 19, 2018 Main Library 615 Church Street Nashville TN 37219 Board Room – 12:00 noon I. II.

Call to order / Roll Call Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Introduce Visitors

IV.

Public Comment

V. VI. VII. VIII.

Board Chair Comments – Keith Simmons, Chair Approval of Minutes: May 15, 2018……………………………………..……….pgs. 1 - 12 Library Director Report a. Library Director, Kent Oliver Staff Reports a. Libraries as Feeding Sites, Lauren Gilpin & Jessica Piper

IX.

New Business a. Updated Collection Development Policy, Felicia Wilson.………………..pgs. 29 – 58 b. Library Director’s Contract, Susan Drye………………………………….pgs. 59 – 60

X.

Adjournment

Next Board of Trustees Meeting 12:00 noon – July 17, 2018 Inglewood Branch Library – Meeting Room 4312 Gallatin Pike Nashville TN 37216

NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City® LIBRARY BOARD MINUTES May 15, 2018 11:45 a.m.

East Branch Library, 206 Gallatin Avenue, Nashville TN 37206 Members Present:

Keith Simmons, Lucy Haynes, Sepi Khansari, Robert Oermann, Gini Pupo-Walker, Joyce Searcy

Members Absent:

Katy Varney

Library Staff:

Kent Oliver, Elyse Adler, Jena Schmid, Larry Price, Susan Drye, Felicia Wilson, Sara Morse, Andrea Fanta, Joanna Roberts

Also Present:

Carly Elliott, Assistant Metropolitan Attorney at Metropolitan Government of Nashville and Davidson County; Juli Mosley; Margaret L. Behm, Attorney at Dodson, Parker, Behm & Capparella; Jeanie Nelson, Founder, Land Trust for Tennessee; Elham Daha, Capital Improvement Budget Planner at Metropolitan Government of Nashville and Davidson County

I.

Call to Order / Roll Call Mr. Simmons called the meeting to order at 11:47 a.m.

II.

Metro Ordinance required to be announced at all Board Meetings “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Approval of Minutes: April 17, 2018 Mr. Simmons moved for approval of the minutes from the April meeting; the motion was seconded by Mr. Oermann and passed unanimously.

IV.

Library Director Report – Kent Oliver, Library Director a. Mr. Oliver presented to Metro Council during a budget hearing on May 22.

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b. Mr. Oliver announced that Nashville has been selected as the host city of the Public Library Association (PLA) Conference to be held from February 25 - 29, 2020. PLA will confirm their plans with NPL within the next six months. If Nashville is the host, NPL will host an event during the conference. c. Mr. Oliver relayed concerns held by Green Hills community members regarding the lack of lighting in Sally Beaman Park, which is immediately adjacent to the Green Hills Branch Library. The community is requesting additional lighting to potentially act as a crime deterrent. As the park is library property, NPL is tasked with procuring a solution to improve lighting. There are currently no lights in the park, rendering this a cost-prohibitive project.

V.

Board Elections Mr. Simmons announced the following open positions: Chair, Vice-Chair and Secretary. a. Ms. Searcy nominated Mr. Simmons for Chair; Ms. Khansari seconded the motion and it passed unanimously. b. Mr. Simmons nominated Ms. Haynes for Vice-Chair; Ms. Searcy seconded the motion and it passed unanimously. c. Ms. Khansari nominated Mr. Oermann for Secretary; Ms. Searcy seconded the motion and it passed unanimously.

VI.

Staff Reports a. Women’s Suffrage Space, Kent Oliver  Mr. Oliver noted that Mses. Behm, Mosley and Nelson approached NPL with a proposal to create a Women’s Suffrage Space in the Main Library. The proposed space would be complementary to the Civil Rights Room and offer similar programming.

Ms. Behm discussed the historic ties between women’s suffrage and Nashville:  The 100th Anniversary of the Passage of the 19th Amendment will take place in 2020. Several historic events leading up to the ratification occurred within walking distance of the Main Library, such as the War of the Roses at the Hermitage Hotel and the special session at the Tennessee State Capitol.

Tennessee played a pivotal role in the passage of the 19th Amendment as it was the last state to vote.

Ms. Mosley noted that:  Financial concepts for this project are still under discussion. Mses. Behm, Mosley and Nelson plan to expand their donor base and work diligently in collaboration with the NPLF Board and staff. Their fundraising will fall under the auspices of the NPLF President and Board. They will develop a budget 2|

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and fundraising plan that will support both the creation of the space and its programming needs.

Ms. Haynes asked where the space would be located.  Mr. Oliver stated that the Banner Room could be an option, but it has current commitments for the Writer’s Rooms and for housing the rather large and significant Nashville Banner collection. There may also be a commitment to the naming of the rooms. Further discussion and investigation will be required.

Mr. Oliver noted that he and NPLF President Shawn Bakker share the opinion that fundraising should be kept isolated within NPLF. Additional funding from Metro will be necessary. Mr. Oliver then opened the floor up to hear reservations and concerns.  Mr. Oermann asked if fundraising efforts will be aimed at voters. Ms. Mosley replied that this is not currently a part of the fundraising plan.  Ms. Nelson remarked that initial discussions of this project have been quiet, as this space will likely cause a lot of excitement.  Mr. Oermann noted that the space would fit well within NPL’s mission.  Ms. Haynes asked if NPLF would be responsible for initial and continual fundraising. Mses. Behm and Mosley responded by saying that they will raise the necessary funds without burdening existing donors.  Mr. Oliver noted that further discussions of the project’s scope, space and programming will require the presence of one NPL Board member. Ms. Searcy and Ms. Haynes will share this responsibility and attend the ad hoc committee meetings.

Mr. Simmons motioned to proceed with budget and space planning for a Women’s Suffrage Space; Ms. Khansari seconded the motion and it passed unanimously.

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b. Church Street Park, Kent Oliver Mr. Oliver noted that:  A recent article in the Tennessean, “Critics Decry Cost, Process in $25M Plan to House Homeless in Downtown Nashville,” prompted today’s discussion. A number of downtown stakeholders are concerned about publicsafety in Church Street Park, and discussions regarding development have been ongoing. The park is located across the street from the front entrance of the Main Library.

Mr. Oliver then opened the floor up to hear concerns.  Mr. Simmons expressed a hope that the architecture of the new development will not depreciate the value of the Main Library. Mr. Simmons also noted that a new high-rise across the street would box-in the Main Library.  Mr. Oermann shared a concern that the lot is not large enough for new construction of the scope being discussed.  Ms. Haynes noted that a new mixed-use high rise could attract a new patron base.  Ms. Khansari relayed the opinions of fellow downtown residents who are in favor of new development.  Ms. Searcy expressed an interest in meeting with the developer and asked if a council member could also be included. Mr. Oliver stated that he will convey NPL’s interest in being part of developer discussions in a letter to the Mayor and notify District 19 Council Member Freddie O’Connell as well. c. Donelson Branch Library, Kent Oliver & Larry Price Mr. Price noted that:  The former Donelson Plaza is owned by Plaza 2750 Properties, LLC. Metro Council passed on third reading of an ordinance to help fund the new Donelson Branch Library on this site. The existing 6,054-square foot branch was built in 1966. The new branch will be 4.5 times larger at approximately 25,000 square feet and consist of two levels. A pervious pavement parking lot and surrounding green space will be included in order to meet LEED requirements.  Mr. Oliver noted that NPL has been in discussion with the Metro Arts Commission regarding the inclusion of a gallery or black box theatre space within the new branch.  Construction cannot begin until two road changes occur and a former department store is demolished. Cliffdale Road needs to be rerouted, and Benson Road needs to be extended into Cliffdale. Patrons will have access to the library’s parking lot via Cliffdale Road.  Mr. Price distributed his short guide to building projects entitled, “Nashville Public Library: Typical Building Project Milestones and Timelines.” After the 5| Page



Metro transaction for purchase of the property, the developer will have 120 days for demolition. In early June 2018, Gobbell Hays Partners will begin design work, and 720 Design will assist with space allocations and adjacencies. In early 2019, a request for proposals package will go out. The estimated opening for the branch is early 2021.

Mr. Oliver noted that stakeholders will be able to share their vision for the new branch during community meetings.

Nashville Public Library Typical Building Project Milestones and Timelines 1. Site Selection and Acquisition 2. Building Programs (4 months) a. Reviews community demographics, statistical data, and library use projections. b. Conducts community and stakeholders meetings for their vision of their library. c. Gains understanding of the library role in the community.

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d. Calls out the key service area, space allocations, and space adjacencies. e. Calls out the furniture, fixtures, and equipment (FF&E) needs. f. Prepares FF&E fit test based on the conceptual design.

3. Building Siting and Conceptual Design (3 months; should be concurrent with Building Program) a. Determines the best way to site the building on the property. b. Prepares a conceptual design for the building based on the space requirements.

4. Request for Proposals (RFP) from General Contractors (3 months) a. The RFP package includes a bridging document from the building program and the conceptual design to inform proposals and pricing. b. Requires bidders to conform to the Metro Design and Construction Guidelines spelled out by Metro General Services and by NPL. 5. Evaluation of Proposals (1 month) a. Reviews and scores the proposals for completeness, capacities and capabilities to perform, team experience, methodologies proposed, designs, and pricing. b. In the case of Design/Build projects, previous collaborative projects done by the General Contractor and the Architect is of paramount significance. c. Demonstrated experience in public library projects during the past 5 years is also a significant factor.

6. Award of Contract (1 month) a. Completion of all needed negotiations, clarifications, and required documents.

7. Detailed Design (6 months) a. Schematic design puts all input from the Building Program and from the Conceptual Design into scaled drawings. b. Confirmation of the building site for the design; e.g. soil testing, civil engineering, etc. c. Design Development i. Design development cost estimates. ii. Interior finish selections. d. Construction Documents i. Owner signoffs on design details. ii. Hard pricing from subcontractors. iii. LEED and commissioning submittals. iv. Final documents for permitting.

8. Move Out/Storage [for Renovation Projects] (1 month) 9. Building Permit (2 months) a. Review by codes and ADA 10. Construction (9 – 12 months) a. Owner submittals review. b. Furniture selection.

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c. Furniture procurement. d. FF&E installations e. Collection shelving.

11. Grand Opening a. Certificate of Occupancy issued by Fire Marshal.

Total Elapsed Timeframe = 27 - 30 months

d. East Branch Library – Larry Price Mr. Price introduced Sara Morse, Manager of the East Branch Library. This iconic Carnegie-Era library will be 100 years old in 2019.  Ms. Drye mentioned that leaks in the roof were repaired, but the interior water damage still requires attention. Renovations on the first floor were completed a few years prior with funding from a memorial grant. The renovations included a multi-purpose Teen Program Room with mobile cabinetry. Mr. Price mentioned that the room is packed from 3:00 – 5:00p.m. on weekdays due to the after-school crowd.  Mr. Oliver pointed out the difficulties in repairing or renovating the East Branch due to the permissions that must be obtained through the Tennessee Historical Commission.

VII. a.

New Business Updated Gift Art Policy – Jena Schmid

Nashville Public Library Board May 15, 2018 Resolution Title: Gift Art Policy Revision History/Background/Discussion: The Gift Art policy was last reviewed by the Board on November 18, 2003. Since then, Metro has requested the Metro Arts Commission play a role in the review process for all art donated to Metro departments. The policy has been updated to reflect their role. Because all library policies support the library’s mission, the mission statement is removed from the policy. Other minor changes were made for consistency.

Recommendation: The Board approves the proposed revisions to the Gift Art Policy 8| Page

Draftor(s): Liz Coleman Person(s) Responsible for Implementation: Library Arts Coordinator and the Library Board’s Art Committee

RESOLUTION 2018-05.01 Gift Art Policy Revision WHEREAS, Nashville Public Library and the Library Board has established an Arts Committee whose task it is to advise the Library in artistic matters, and

WHEREAS, the Metro Arts Commission sets forth procedures for the selection of art in public places including the Library, and

WHEREAS, the current general policies of accepting gifts of art no longer reflect organizational processes, and

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees shall adopt the preceding revisions and the recommended approval process to the Gift Art Policy.

Ms. Searcy moved for approval of Resolution 2018-05.01; Ms. Haynes seconded the motion and it passed unanimously.

Nashville Public Library Departmental Policies

Gift Art Policy

Policy Information Approved Date: Effective Date: Keywords:

TBD TBD Audiovisual Policy, Archives, Preservation, Conservation, Collection Development

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Policy

NPL Mission Statement Mission: Inspire Reading, Advance Learning and connect Our Community.

Vision: All members of our diverse community are empowered through limitless learning opportunities to enrich their lives.

We Value: Extraordinary Customer Service, Love of reading, Lifelong Learning, Intellectual Freedom, Innovation, Excellence, Inclusiveness

Objective of Exhibitions In keeping with this mission, NPL, as a major cultural and educational institution, recognizes its unique and exciting potential to reach a broad cross section of the public through its exhibition spaces and collections. To that end, NPL will occasionally accept gifts of art that support its mission, program, and services, and enhance its historical collections. Each gift of art requires acceptance by vote of the Library Board of trustees.

Procedure Requirements At the Main Library, art donation submittal forms should be directed to the Library Arts Coordinator. At each of the branches they should be submitted to the Branch Manager, who will forward them to the Library Arts Coordinator. The Library Arts Coordinator will then notify the Library Director for submittal to the Board’s Art Committee.

All submittals must be accompanied by: a. An art donation form filled out in full, including: i. Name, address, and telephone number of donor ii. Resume of the artist, or a brief synopsis of the provenance of the work, if the donor is not the artist iii. Estimated value of the work iv. Maintenance requirements, if any b. Either the artwork itself, or pictorial images (slides, photos, or digital media) accompanied by a written description of the artwork including measurements, imagery, construction materials, framing style, and color.

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Approval Process 1. Works of art are subject to a review by the Board’s Art Committee that shall include, but is not limited to: a Library Board member; the Library Arts Coordinator; the Library Director; a member of the professional art community, and other appropriate library staff. The Board’s Art Committee is responsible for reviewing art in order to determine if the proposed gift meets the standards set out in this policy.

2. If approved by the Board’s Art Committee, the proposed gift goes before the Metro Nashville Arts Commission’s Public Art Committee.

3. If approved by the Metro Nashville Arts Commission’s Public Art Committee, the Board’s Art Committee will make recommendations to the full Library Board of Trustees who will then approve or disapprove the recommendation based solely on the guidelines set in this policy.

4. If approved by the Library Board of Trustees, a Donation Agreement is drafted and sent through Metro Council.

5. Notification regarding acceptance or decline of gifts of art will be made by mail, phone, or email.

If the proposed donation has been approved, a gift confirmation form will be returned to the applicant for signature.

6. Once gift forms are the Donation Agreement is completed and signed by all parties, the artwork becomes the property of Nashville Public Library.

The Director and appropriate library staff will determine placement of art. The Library reserves the right to relocate, store, and lend art to other institutions as it deems appropriate. All art owned by the Library is handled, stored, and maintained properly.

Art Criteria The Library will not accept art requiring terms and conditions. The Board’s Art Committee will accept gifts of art based on:        

Particular relevance to the Library’s collections Relevance of the work to the community of Nashville as a whole Importance as a document of the times Artistic merit Particular relevance of work or artists to our local area Suitability of the format to the Library’s physical limitations Maintenance requirements The renown of the artist(s) whose work is submitted. The term “renown” (I) The number of times this artist has had her/his work on public or private display; (II) whether or not the artist has been commissioned to create public art pieces; (III) the number of reviews

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

VIII.

published about the artist; (IV) whether or not the artist is still producing works or produced works during her/his entire life.

Compliance with all federal state, and local laws including those pertaining to libel, copyright, and pornography. If the Art Committee is unable to determine whether a particular work complies with applicable laws, it will seek advice form the Metro Law Department.

Adjournment The meeting adjourned at 12:57 p.m.

Next Board Meeting – 12:00 p.m., June 19, 2018 Main Library – Board Room 615 Church Street Nashville TN 37219

Respectfully submitted by Joanna Roberts

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Statistical Summary – June 19, 2018 Nashville Public Library

Cardholders as % of Population Served

55.0% May 2018 New Cards: 2,844 Active Cardholders: 376,347

Public Computer Usage May 2018 / 2017 42,273 / 53,103 Wireless Usage May 2018 / 2017 83,286 / 55,716

Database Sessions May 2018 / 2017 51,813 / 49,730

Volunteer Services Number of Volunteers Volunteer Hours

May-18 229 1926.00

May-17 262 1743.25

% Change 2018-2017 -12.60% 10.48%

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Statistical Summary – June 19, 2018 Nashville Public Library

CIRCULATION TREND FY1718

FY1617

FY1516

550,000 500,000 450,000 400,000 350,000 300,000

JU L A U G

SE P

OC T N OV DE C

JA N

FE B MA R A PR MAY JU N

CIRCULATION COMPARISON PHYSICAL VS EMEDIA Physical

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Equal Access Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park eMedia Talking Library NPL Total

May-18 Circulation 37,542 6,133 9,205 6,001 3,065 35,441 16,804 46,654 1,664 422 29,422 11,390 3,169 38 55,053 2,917 4,340 1,583 12,565 19,745 8,491 1,237 165,487 2 478,370

eMedia

35%

32%

65%

68%

MAY-18

MAY-17

Month May-18 May-17 % of Total Circulation 7.85% 34,643 1.28% 6,104 1.92% 9,368 1.25% 5,372 0.64% 3,423 7.41% 33,619 3.51% 15,571 9.75% 45,752 0.35% 1,946 0.09% 410 6.15% 27,200 2.38% 8,836 0.66% 2,663 2.38% 12,646 11.51% 49,875 0.61% 2,803 0.91% 3,784 0.33% 1,561 2.63% 11,012 4.13% 18,797 1.77% 8,005 0.26% 1,323 34.59% 145,680 0.0004% 3 450,396

% Change 2018-2017 8.37% 0.48% -1.74% 11.71% -10.46% 5.42% 7.92% 1.97% -14.49% 2.93% 8.17% 28.90% 19.00% -99.70% 10.38% 4.07% 14.69% 1.41% 14.10% 5.04% 6.07% -6.50% 13.60% -33.33% 6.21%

May-18 Year-to-Date 399,729 68,813 104,871 69,648 37,120 381,690 178,600 507,909 23,002 4,471 317,307 121,077 31,598 46,460 593,805 33,294 47,733 18,044 131,310 220,038 93,726 15,878 1,694,712 42 5,140,877

Fiscal Year-to-Date May-17 Year-to-Date 390,870 71,268 108,703 64,147 38,987 366,453 161,859 493,024 25,674 3,775 294,800 99,148 35,568 141,900 582,730 32,824 45,447 19,710 118,039 229,108 85,871 12,615 1,540,342 37 4,962,899

% Change 2018-2017 2.27% -3.44% -3.53% 8.58% -4.79% 4.16% 10.34% 3.02% -10.41% 18.44% 7.63% 22.12% -11.16% -67.26% 1.90% 1.43% 5.03% -8.45% 11.24% -3.96% 9.15% 25.87% 10.02% 13.51% 3.59%

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Statistical Summary – June 19, 2018 Nashville Public Library

PROGRAM TREND FY1718

FY1617

FY1516

1600 1400 1200 1000 800 600 400 200 0

JU L A U G SE P

OC T N OV DE C

JA N

FE B MA R A PR MAY JU N E

PROGRAMS BY AGE GROUP Adult Programs

Teen Programs

Children's Programs

515

440 235

359

549

479

MAY-18

MAY-17

PROGRAMS - LIBRARY VS OUTREACH Library

Outreach

21%

19%

79%

81%

MAY-18

MAY-17

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Statistical Summary – June 19, 2018 Nashville Public Library

PROGRAM ATTENDANCE TREND FY1718

FY1617

FY1516

80000 70000 60000 50000 40000 30000 20000 10000

JU L A U G SE P

OC T N OV DE C

JA N

FE B MA R A PR MAY JU N E

PROGRAM ATTENDANCE BY AGE GROUP Adult Attendance

Teen Attendance

Children's Attendance

22,137

16,174

3,306

4,232

6,882

3,963

MAY-18

MAY-17

PROGRAM ATTENDANCE - LIBRARY VS OUTREACH Library

Outreach

41%

38%

59%

62%

MAY-18

MAY-17

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Statistical Summary – June 19, 2018 Nashville Public Library

VISITS TREND FY1718

FY1617

FY1516

450000 400000 350000

300000 250000 200000 150000

JU L

Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

AUG

SE P

May-18 Visits 24,235 10,874 12,896 14,597 4,113 26,288 9,936 25,862 3,274 21,369 17,486 4,689 0 44,644 6,031 3,313 7,324 10,203 21,070 15,877 6,068 290,149

OC T

N OV

May-17 Visits 20,128 9,505 12,171 16,097 4,094 19,884 9,001 21,644 2,852 15,901 14,062 7,257 17,453 59,074 6,957 2,912 6,449 23,563 16,568 12,325 5,346 303,243

DE C

JA N

% Change 2018-2017 20.40% 14.40% 5.96% -9.32% 0.46% 32.21% 10.39% 19.49% 14.80% 34.39% 24.35% -35.39% -100.00% -24.43% -13.31% 13.77% 13.57% -56.70% 27.17% 28.82% 13.51% -4.32%

FE B

MA R

May-18 Circ / Visit 1.55 0.56 0.71 0.41 0.75 1.35 1.69 1.80 0.51 1.38 0.65 0.68 N/A 1.24 0.48 1.31 0.22 1.23 0.94 0.53 0.20 1.08

A PR

May-17 Circ / Visit 1.72 0.64 0.77 0.33 0.84 1.69 1.73 2.11 0.68 1.71 0.63 0.37 0.72 0.85 0.40 1.30 0.24 0.47 1.13 0.65 0.25 1.00

MAY

JU N

% Change 2018-2017 -10.00% -12.17% -7.26% 23.19% -10.87% -20.26% -2.24% -14.66% -25.51% -19.51% 3.66% 84.17% N/A 45.98% 20.05% 0.81% -10.71% 163.51% -17.40% -17.66% -17.63% 7.31%

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Financial Overview – June 19, 2018 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of May 2018 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance

Current Annual Budget

CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance

Variance Explanation

EXPENSES: Salaries:

Regular Pay

Overtime

All Other Salary Codes

Total Salaries

13,974,200 12,809,683

11,130,188

35,300

32,358

59,412

1,257,300

1,152,525

1,837,140

15,266,800

13,994,566

13,026,740

86.9% 1,679,495 14,537,600 13,326,133

183.6%

75,588

85.1% 1,981,993

32,358

159.4% -684,615 1,257,300

1,152,525

109,890

2,014,012

174.7% -861,487

14,511,016

1,164,840

13,433,740

92.6% 1,077,276

967,826 15,830,200

8,691

11,344,140

35,300

93.1%

-27,054

1,046,259

233.6%

-43,230

Fringe is at 101.2% thru MAY due to higher overall fringe costs. LIB does not -74,091 have much control over fringe costs.

Fringes

5,510,400

5,051,200

5,026,724

99.5%

24,476 5,638,100

5,168,258

489,511

5,242,349

101.4%

Other Expenses: Utilities Professional & Purchased Services

1,643,100 2,526,400

1,506,175 2,315,867

1,346,953 2,160,409

89.4% 93.3%

159,222 1,643,100 155,458 3,044,000

1,506,175 2,790,333

121,348 89,681

1,310,398 2,974,030

87.0% 195,777 106.6% -183,697

Travel, Tuition & Dues Communications

Repairs & Maintenance Services Internal Service Fees All Other Expenses

TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property Miscellaneous Revenue - Donation TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions

62,700 598,400

57,475 548,533

117,443 490,568

204.3% 89.4%

-59,968 57,965

115,200 593,400

105,600 543,950

493,100 1,785,900 2,196,400

452,008 1,637,075 2,013,367

516,865 1,628,017 1,830,075

114.3% 99.4% 90.9%

-64,857 493,100 9,058 1,830,600 183,292 1,853,000

452,008 1,678,050 1,698,583

30,083,200

27,576,266

26,143,794

407,000

373,083

370,988

99.4%

2,095

0 0 0 0 0 0 0 407,000

0 0 0 0 0 0 0 373,083

0 0 0 0 0 0 0 370,988

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 99.4%

0 0 0 0 0 0 0 2,095

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0 407,000

0 373,083

0 370,988

0.0% 99.4%

Travel is currently under budget for the year. However, monthly parking passes for Main employees are the biggest expense and we anticipate being over at -11,239 the end of the FY in this line item.

-89,375 LIB is at 91.0% of budget thru MAY. The lower amount here is the result of a prepayment on the reimbursement from MNPS for the new ILS system. LIB will 41,151 monitor closely.

11 Internal Service Fees have been posted.

-220,250 Library is under budget (98.1%) for FY18 YTD. NPL will monitor ALL expenditures closely as the fiscal year progresses to 735,563 ensure we are on budget by year end.

116,839 633,325

110.6% 116.4%

36,744 152,549 227,745

410,857 1,678,039 1,918,833

90.9% 100.0% 113.0%

28,453,973

2,329,435

27,718,410

97.4%

189,200

173,433

12,561

170,293

98.2%

3,140

0 0 0 0 0 0 0 189,200

0 0 0 0 0 0 0 173,433

0 0 0 0 0 0 0 12,561

0 0 0 0 0 0 0 170,293

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 98.2%

0 0 0 0 0 0 0 3,140

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 0 0

0 0 0 0 0 1,245 1,245

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0 0 0 0 0 -1,245 -1,245

0 2,095

0 189,200

0 173,433

0 12,561

0 171,538

0.0% 98.9%

0 1,895

94.8% 1,432,472 31,040,700

1,650 45,367

LIB is at 85.0% thru MAY. Vacancies are being filled as quickly as possible.

However, NPL will keep an eye on expenditures.

LIB is over budget at 227.4% thru MAY. With staffing levels, OT is necessary at times to fulfill NPL needs especially with Maintenance and Security issues.

LIB is 181.7% thru MAY. This is not unusual for this time of year after summer vacations. NPL expects this line item to even out over the FY. LIB is at 93.0% of total budgeted salaries thru MAY. With vacancies being filled, OT and vacation leave, currently NPL is on budget. However, NPL will monitor expenditures closely throughout the FY.

397 373 24

SUMMARY OF VARIANCE:

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Personnel Summary – June 19, 2018 Nashville Public Library

New Hires & Resignations

May 2018 New Hires Name

Classification

Buggs, Courtney Johnson, Jamie

Program Coordinator App. Tech 3

Hire Date 5/21/2018 5/21/2018

Location Nashville Room Finance

May 2018 Resignations Name

Classification

Wallace, Samuel Barney, Allison Terfinko, Martha Lovell, Emily

Circ. Asst. 2 Library Manager 3 Circ. Asst. 2 Library Associate 1

Resignation Date 5/3/2018 5/18/2018 5/18/2018 5/18/2018

Location Goodlettsville Limitless Libraries Green Hills Southeast

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Personnel Summary – June 19, 2018 Nashville Public Library NPL Vacancies as of 5/31/2018 = Approved to fill by OMB = Requesting permission to fill from OMB = Vacancies that have not yet been requested to fill

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Division / Branch PUBLIC REL BORDX GRN HILLS HERM GOOD GRN HILLS TECH SVCS DONELS ED PIKE SE OLD HICK SE BORDX LIMITLESS L GRN HILLS HADLEY INGLE MADISON REF THOMP NASH RM HR IMP PUBLIC REL REF

Title ADMIN ASSIST CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 2 CIRCULATION ASST 2 INFO SYSTEMS APP TECH 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 3 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE PROGRAM SPEC 1 PROGRAM SPEC 2 PROGRAM SPEC 2 PROGRAM SPEC 2

Grade ST09 ST04 ST04 ST04 ST05 ST05 OR01 ST09 ST09 ST09 ST06 ST06 OR07 OR07 ST02 ST02 ST02 ST02 ST02 ST02 ST06 ST08 ST08 ST08

Name FPS FTE VACANT (K KIRKPATRICK) F 1.00 VACANT (S JONES) - moved pos to BX from HP F 1.00 VACANT (J MCFARLAND JR) F 1.00 VACANT (V LUCAS) F 1.00 VACANT (S WALLACE) F 1.00 VACANT (M TERFINKO) F 1.00 VACANT (D SLOAN) F 1.00 VACANT (K SHAW) F 1.00 VACANT (A BURKHEAD) F 1.00 VACANT (R DOOM) F 1.00 VACANT (C JACKSON) F 1.00 VACANT (E LOVELL) F 1.00 VACANT (F ADEBOLA-WILSON) F 1.00 VACANT (A BARNEY) F 1.00 VACANT (C SONGER) P 0.49 VACANT (T NESMITH) P 0.49 VACANT (R O'DENEAL) P 0.49 VANCANT (C MARTIN) P 0.49 VACANT (T DILL) P 0.49 VACANT (G MASOOD) P 0.49 VACANT (S BRINDLEY) F 1.00 VACANT (K HEAD) F 1.00 VACANT (C CONKLIN) - pos dwngrded to Prog. FSpec 2 1.00 VACANT (T WATERS II) F 1.00

NOTE: Metro has instituted a hard hiring freeze as of 1/31/2018. Any position that may become vacant after that date will have to go through the hiring freeze process and will be considered on a case by case basis and if urgency and critical to department operations

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Brief Area Updates – June 19, 2018 Nashville Public Library ADMINISTRATIVE SERVICES REPORT Safety/Security: May 2018  Several items were taken to surplus again this month.  6 after-hour events covered by security this month.  Fire Alarm system and fire sprinkler annual inspections were conducted at 5 branch locations and Main during the month of May.  Library Security Guards, Vic Appleton, Richard Freudenthal, Kipp Hadli, and Shane Randall, all attended a Narcan class that was held at the Main Library. Lavelle Miller is the only officer that still needs this training and we will get him scheduled in the next class. All, except Guard Miller, will be able to get and administer the Narcan in the event it is needed due to an overdose. Once trained, Guard Miller will also be able to administer if needed.  I have listed below the total number of incident reports for the month of May and the amount for each category.  Most incidents remained about the same. Arrest went up from 2 in April to 3 in May Total 47 down from 54 in April, including: Accident Ambulance Alarm Assault Arrest

0 3 2 1 3

Susp. Act Injury/Accident Vehicle Damage Vandalism Theft

3 1 0 0 1

Number of suspensions by conduct violation numbers: #1 — 1 #3 — 2 #5 — 11 #6 — 2 #8— 7 #10 —1 #12 — 0 #14 — 2

#15 — 4 #16 — 2 #17 — 15 #18 — 2 #19 — 9 #20 — 0 #21 – 1 #22 – 2 #23 – 0

Suspensions for December: # of patrons 0 2 1 9 0

# of days suspended 1 5 7 30 60 21 | P a g e

3 19

90 365

Delivery: May 2018 Main:  We received 660 incoming UPS packages and sent 38 packages out UPS GROUND.  There were 68 overnight packages received from FedEx, DHL, etc.  We received 106 inserts of mail from the United States Post Office and we sent 75 inserts of mail to Metro Mail for postage.  There were 34 special deliveries from Ikon, Supply Room, Advance Supply, Firefly, etc.

Branches: For the month of May we moved 6,019 hold bins (192,608 items), 4,313 non-hold bins (138,016 items), 486 A/V bins (15,552 items) and 1,411 circulation bins (45,152 items). This gives us a grand total of 12,229 bins moved, a total item count of 391,328 with an average of 556 bins and 17,788 items moved per day.

We sent 11 skids/boxes to Pratt recycling.

We sent 8 skids of books to Better World Books.

Daily completion Percentages: Holds 22 of 22 days for 100% Facilities Maintenance: May 2018 Work Orders:  129 Opened during the month  97 Completed  32 Active Grounds: Replaced sign at Thompson Lane and Edgehill. Pressure washed Richland Park. Erosion blanket was put out at Goodlettsville. A rock was added to the rain garden at Goodlettsville to control concentrated flow issue. Donelson volunteers helped with landscape. Old Hickory’s flower bed was weeded.

Maintenance: The leak at Main was contained and cleaned up. Richland Park had loose bricks in walkway reset. North AC coils were cleaned. Old Hickory drains and pumps were checked. Green Hills exterminators were called for a special work order. Backflow test at Bordeaux was conducted.

A fire hydrant test was done at Green Hills. Repaired a commode at Thompson Lane. Painted the overhead at Lakewood. Changed out a pump at Richland Park for the AC unit. ALL electrical tests done at all branches. North’s broken window was boarded up.

Miscellaneous: The following locations had their carpets cleaned: Bordeaux, Goodlettsville, Edmondson Pike, and Hadley Park. Irrigation startups and tests were conducted at: Bordeaux, Madison, Green Hills, Edmondson Pike, Hermitage, and Goodlettsville. Hadley Park had the chairs cleaned.

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East chairs and children’s seat cushions were cleaned. Early voting took place at branches.

Windows were cleaned at: Thompson Lane, Pruitt, and Green Hills.

BRANCH SERVICES REPORT Early Voting In spite of an overall weak voter turnout, NPL’s 6 branch sites accounted for >66% of total votes cast during early voting. Of the 11 total early voting sites, Green Hills came in first, followed by Edmondson Pike, Hermitage, and Bellevue.

Early Voting Daily Report May 24, 2018 Special Metropolitan General-Mayor and Council District 1 Election  

Active voters: 360,804 Active and Inactive voters: 399,700

Location Howard Office Building Belle Meade City Hall Bellevue Library Bordeaux Library Casa Azafran Comm Center Edmondson Pike Library Goodlettsville Com Center Green Hills Library Hermitage Library Madison Library

Early Voting Participation by Location and Date May May May May May May May May May May May May May May Grand 4 5 7 8 9 10 11 12 14 15 16 17 18 19 Total 277 89

220 259 194 166 220 67

195 237 234 349 561 492 3563

n/a n/a n/a n/a n/a n/a 288 197 322 379 339 576 860 943 3904 n/a n/a n/a n/a n/a n/a 373 262 287 417 328 582 776 913 3938 n/a n/a n/a n/a n/a n/a 205 167 267 360 354 514 619 741 3227 n/a n/a n/a n/a n/a n/a 80

72

66

72

74

154 197 243 958

n/a n/a n/a n/a n/a n/a 334 218 315 433 325 647 782 1002 4057 n/a n/a n/a n/a n/a n/a 98

38

71

125 80

195 200 231 1038

n/a n/a n/a n/a n/a n/a 508 345 454 633 476 738 890 1217 5261 n/a n/a n/a n/a n/a n/a 354 241 316 415 360 664 804 864 4018 n/a n/a n/a n/a n/a n/a 213 100 171 226 202 443 514 590 2459 23 |

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Southeast Library

n/a n/a n/a n/a n/a n/a 137 92

141 236 182 332 451 582 2153

Bordeaux Branch Library will be the only NPL early voting for the district 1 council runoff election.

Future early voting dates for all six branch early voting sites included: July 13 – 28 Oct 17 – Nov 1

State Primary and County General Election State General Election

August 2 November 6

Book Arts Programs Thanks to the efforts of Andrea Fanta, Richland Park sent their first targeted marketing email the first week of May. The goal was to showcase upcoming fitness and DIY events to millennial patrons. Within 36 hours they received 9 sign-ups for a long-stitch bookbinding class and staff received phone calls regarding other programs mentioned in the email, such as Tai Chi and Yoga.

Richland Park Branch Manager Annie Herlocker, who has a MFA in book arts, presented the bookbinding class. She had more than double the signups as she had capacity for the class. Due to the demand, Annie will look into scheduling another round of the long stitch binding class and schedule future bookbinding classes as her schedule allows.

Prior to becoming an NPL employee, Annie taught 2 classes at Main under the organization of Liz Coleman. She has also taught bookbinding, letterpress printing, and papermaking as an adjunct at Watkins College. In Annie’s own words, “Books are one of the most familiar objects that connect us and one of the most democratic forms of communication…whether the book is handmade, Xerox copied, or mass produced. Giving adults and children the chance to create with this form of communication, which can also be a form of sculpture, is well-suited to literacy, confidence, and creativity-based initiatives.”

COLLECTIONS AND TECHNOLOGY SERVICES REPORT Collections & Technology Services  Continued discussions with TLC staff regarding Development Requests in preparation for TLC visit June 12th and 13th.  As co-chair finalized the LLAMA LOM PAM the topic of our first monthly Supervisory Conversation series “Practical Management or Practical Magic?” a lively discussion on the topic of difficult conversations between supervisors and supervisees. This webinar will be held on Wednesday, June 13th.  Shadowed Materials Management staff for a better overview of their work processes.  Attended Civil Society and Collections meetings to discuss culturally insensitive children’s literature and how to address this issue with NPL staff and patrons.  Held biweekly group meetings with staff to discuss ongoing projects.

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 Held biweekly meetings with individual staff to discuss ongoing projects.

Web Services  Developing multilingual versions of key webpages starting with Spanish and Arabic.

Tentative plan to launch by the end of summer.  Last Pass has been successfully launched with the Communications Department. Last Pass remembers, assigns and stores users’ various passwords.  Working with Community Engagement Staff on using READsquared to support literacy projects (Read to Rise).

Shared Systems  Continued discussions with TLC staff regarding Development Requests in preparation for TLC visit June 12th and 13th. Worked with MNPS on importing student photos into Carl Connect.  Continued working with MNPS, Limitless Libraries and NPL on procedures for transitioning 12th grade students to adult NPL cards.  Worked on implementation and procedures for improving the patron purchase request process.  Held weekly code jam sessions to develop solutions for Pika and Carl issues.  Testing Auto renewal functionality with TLC.  Working on IP addresses for new schools.

Materials Management/Collection Development  Finalized the revised Collection Development Policies for submission to the Library Board.  Investigating software that would reserve Bookclub in a Bag collection and Curriculum Kits.  Continue to work on Staff and Patron surveys regarding the collections.  Selectors are working on promoting materials through social media.  Completing year-end ordering and preparing the budget for FY1819.

Technology  Working on Madison renovations.  Installing multilingual computers at Thompson Lane and Southeast branch libraries.  Consolidated camera servers.  Worked on stabilizing Ink. Technology was successful in finding and fixing the problems that impacted NPL instead of using the outside contractor.  Working on obtaining new computers for NPL through ITS. We are 6 to 8 months passed the replacement dates.

COMMUNITY ENGAGEMENT AND EDUCATION REPORT Puppet Truck  Conducted 50 programs to 4,841 in attendance.  Presented shows at the TN Craft Festival and the Richland Park Market.

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Wishing Chair  Premiered “Momotaro, the Peachboy,” based on the traditional Japanese folktale. All recording was produced in-house with local actors, musicians and members of Japanese Consulate.  Performed “Kaytek the Wizard” for the Violins of Hope exhibit event.

Bringing Books to Life  Provided 64 programs to 1,963 in attendance.  Offered special teacher/educator trainings for summer program staff at Project Transformation and Youth Life Learning Center and wrapped up another book club with Spanish-speaking moms at JE Moss Elementary school.  Trained Alignment Nashville Summer Reading Partners pilot sites. 16 summer camps will embed 20 minutes of reading time into their days and use the Summer Reading Challenge to track. At the end of the summer, NPL will share these students’ data with MNPS to determine impact.

Adult Literacy  Served 279 learners in a total of 50 events.  Attended 7 HSE and ESL classes at the end of the semester promoting library cards and databases, visited classes at two Begin Anew locations (YWCA, and Hispanic Family Foundation) and attended Tusculum Elementary family fun run to connect with immigrant families.  Continued our collective impact work through the formation of three working groups focused on research, data and mapping, and referrals.  Served on the advisory council for Davidson County Relative Caregivers, part of Family and Children’s Services.  The Immigrant Advisory Committee visited Inglewood Library and offered helpful feedback about how to improve our New Americans Corners.  Mobile lab sessions continued at Project Return and Room in the Inn.  Hired and trained two new contract staff allowing us to reach a broader audience in the city.  Jacquelyn Miller was selected as Abdelkader Ambassador in training, a program of Faith and Culture Center.

Studio NPL  Assisted with a summer-challenge kick-off event at Advanced Financial.  First Lady Haslam visited Studio NPL and was taken on a Virtual Reality experience by a Studio mentor.  Brought on additional STEM mentors: one hire and one summer volunteer.  Hosted the Brave New Voices Semi-Final Poetry Slam with 60+ attendees.  Girls Write Nashville joined us to work with two music mentors to record original songs.  Studio helped record drummers from the Chinese Arts Alliance for a cultural performance.

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Be Well at NPL  Went to the Medical Library Association’s annual conference to attend a 2-day symposium about public libraries providing consumer health information through reference, programming, and community collaboration.  7 branches kicked off free lunch programs that will run through summer.

NAZA  Served 1,725 middle school students in afterschool programs during school year 2017-18.  Recruited 531 young people in the high school Teen Explorers Camp in partnership with Opportunity Now and 5 high schools (Glencliff, Overton, Antioch, Hunters Lane and Whites Creek).  Partnered with 7 organizations who deliver summer programming to bring 40 hours of high quality STEAM activities to 378 children.  Presented sessions on data partnerships and afterschool system partnerships and sustainability at a National afterschool system building institute in Boston, MA.  Served as a panelist on partnerships and sustainability at the BOOST international afterschool conference in Palm Springs, CA. Digital Inclusion  Held a Tech Fair at Chippington Towers that included services from Talking Library, StudioNPL, Adult Literacy and the Madison Library staff.  Participated in the Summer Reading Kickoff at Advance Financial.  Presented Internet Safety for the Family and Children’s Services Relative Caregiver Program.  Completed digital literacy class series at Easley Community Center and Elizabeth Senior Center. Began a training series for a group of seniors at the National Council on Aging geared toward development of marketable skills so they can reenter the workforce.

Limitless Libraries  Ended 2018 school year with 176,828 items circulated to Limitless Libraries students and educators.  West End Middle won this year’s Battle of the Books (30 participating schools).  Conducted an MNPS Library Services focus group to receive feedback regarding any improvements that can be made.  Presented at Stronger Together: Building Literacy Rich Communities conference in Omaha, NE.  We bid Allison Barney farewell as she headed off for her new position with Denver Public Library!

MAIN REPORT 

All levels of the parking garage are open!!!!

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

The Violins of Hope exhibit came to a close at the end of May. The next exhibit, a collection of stone rubbings from Han Dynasty (202 BCE – 220 CE), is a collaboration with MTSU’s Center for Chinese Music and Culture and Confucius Institute.



As part of the Be Well initiative, NPL is now providing pairs of free reading glasses for adult patrons at Main.



The Children’s staff will visit 10 outreach sites every week this summer to help children borrow library books. Teen Center staff and branch teen librarians will also visit NAZA sites this summer to loan books out to teens.



Special Collections staff partnered with Chick History to preserve and digitize family and local history related to African American women’s political history in Tennessee before 1930.



The Teen Center and Second Harvest have partnered to provide meals for teens and children. Meals began being served on the 29th of May. This is the second year that the Teen Center and Second Harvest have been able to provide meals during the summer.

MARKETING AND COMMUNICATIONS REPORT NPL Marketing and Communications launched a “Reading Rockstar” ad campaign with a call to action to Nashville: Let’s read 10 million minutes as a city during NPL’s 2018 Summer Challenge.

With this campaign, we created the message that Nashville is a Reading City – capital R, capital C – and that includes EVERYONE. We used messages like this: “This is how you feel when you’re reading.”

“Be a Legend. Be a Reader.”

“When you Read to Your Kids, They See a Rockstar.”

Additionally, NPL Marketing and Communications released a new issue of Unbound, the Library’s quarterly magazine, which features the Reading Rockstar campaign. The magazine also highlights summer reading picks from NPL’s collection and NPL’s Digital Inclusion initiative.

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New Business – June 19, 2018 Nashville Public Library Nashville Public Library Board June 19, 2018 Resolution Title: Collection Development Policy – Revision History/Background/Discussion: The Collection Development Policy was last reviewed and revised by the Board on February 20, 2018 by adopting a separate Metro Nashville Archives Audio Visual Collection Policy to address the specialized nature of media content. As part of the Library’s Collection Development Plan as previously presented and Nashville Public Library’s ongoing process to review all Nashville Public Library Policies and recommend changes to those Policies if needed, the Materials Management Committee is recommending the updated changes made to the Collection Development Policy (changes to the policy are highlighted in yellow).

Recommendation: The Board approves the proposed revised Collection Development Policy Draftor(s): Felicia Wilson, Assistant Director for Collections and Technology Person(s) Responsible for Implementation: Felicia Wilson, Noel Rutherford

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RESOLUTION 2018-06.01 Collection Development Policy – Revision WHEREAS, Nashville Public Library seeks to update and revise the library’s Collection Development Policy, and WHEREAS, a Collection Development Policy is a fluid document, needing constant refreshing to keep it accurate as well as relevant, and WHEREAS, a review and revisions of the Collection Development Policy will be ongoing, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised Collection Development Policy as part of Nashville Public Library’s Collection Development Plan and that library’s policy and procedures be revised to reflect this.

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Nashville Public Library

Departmental Policies

Collection Development Policies

Purpose of Collection Development Policy The collection development policy is intended to provide guidance, within budgetary and space limitations, for the selection and evaluation of materials which anticipate and meet the needs and interests of the Nashville community. It directly relates the collection to the Library's mission statement, and defines the scope and standards of the various collections.

As the community changes, Nashville Public Library (NPL) reassesses and adapts its collections to reflect new and differing areas of interest and concern. The collection development policy is periodically evaluated and revised as necessary to provide guidance for implementing changes in the collection.

NPL Mission, Vision and Values Mission: Inspire reading, advance learning and connect our community.

Vision: All members of our diverse community are empowered through limitless learning opportunities to enrich their lives.

We Value: Extraordinary Customer Service - Love of Reading - Lifelong Learning - Intellectual Freedom - Innovation - Excellence - Inclusiveness

Philosophy of Selection In support of its mission "to inspire reading, advance learning and connect our community," NPL fully endorses the principles documented in the Library Bill of Rights and the Freedom to Read Statement of the American Library Association. The Library upholds the right of the individual to secure information, even though the content may be controversial, unorthodox, or unacceptable to others. A balanced collection attempts to represent all sides of controversial issues as far as availability of materials, space, and budget allow. Selection is based upon criteria stated in this policy.

Materials available in the Library present a diversity of viewpoints, enabling citizens to make the informed choices necessary in a democracy. All public libraries contain materials that some patrons may find objectionable. Libraries may omit from the collection materials that some patrons feel are important. In either case, the library has procedures that patrons may use in reconsidering or recommending library materials.

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Scope of the Collection The primary responsibility of Nashville Public Library is to serve the citizens of Davidson County by providing a broad choice of materials to meet their informational, educational, cultural and recreational needs. Materials are selected to aid individuals, groups and organizations in the effort to attain practical solutions to daily problems, and to enrich the quality of life for all community members.

Budget and space limitations, as well as local needs, preclude the Library from duplicating the specialized and comprehensive collections that exist elsewhere in Davidson County. Access to these collections is provided through cooperative networking, interlibrary loan, and direct referral. All outlets of the Nashville Public Library system are designed to provide access on an equal basis to the collections of both the Nashville Public Library and the Metro Nashville Public School system. Emphasis is placed on shared access and ease of use through the online catalog and the Limitless Libraries program of school delivery.

Scope of the Main Library The Main Library serves the Davidson County community as a whole, in addition to serving as a resource for the twenty branch libraries. The size and scope of its collection attracts users from surrounding areas as well as the rest of the state, but the main purpose is to serve Nashville citizens and employees. As an urban library, the Main Library places major emphasis on the provision of information. It offers a strong reference collection that supports an extensive and in-depth reference service. A broad choice of circulating print and non-print materials is selected to accommodate the diversity of tastes, reading levels, languages and interests of users of all ages. The Main Library aims at providing a comprehensive collection of materials relating to the Civil Rights Movement, Nashville history, Genealogy, and local author collections.

The Main Library also builds upon existing strengths in the arts. Scholarly and highly technical or specialized materials are not acquired, but are made available through other libraries with strong collections, through our Interlibrary Loan department.

Scope of the Branch Libraries The twenty branch libraries serve specific neighborhoods in the City. The interests and needs of the actual and potential users of the branch are continually evaluated so that each library has a collection reflecting the community that it serves.

While each branch serves basic reference needs of its neighborhood with a core of reference materials, it does not duplicate the in-depth sources or special collections of the Main and other area libraries. Branch collections are designed to serve the current, high interest needs of library patrons.

Responsibility for Selection The authority and responsibility for the selection of library materials rests ultimately with the Library Director. Under his/her direction, selection is delegated to professional collection development library staff. All staff members and tThese decisions are made within the limitations of available space and funding, and within the scope of a written collection development plan. Materials will be selected based upon their value as a whole. Selection presumes liberty of thought and intellectual freedom within the bounds of reason and law. The general public and all library staff are encouraged to recommend materials for consideration.

Nashville Public Library’s collection is developed through:

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

      

Engaging in open, continuous two-way communication with library users and recognizing that individuals have different ways of expressing their needs based on age, language, economic status, culture, or other characteristics.

Interacting with customers with understanding, respect, and responsiveness.

Handling all requests equitably.

Understanding and responding to rapidly changing demographics, as well as societal and technological changes.

Recognizing that materials of varying complexities and formats are necessary to satisfy diverse needs of library users.

Balancing individual needs and broader community needs in determining the best allocation of collection budget for acquiring or providing access to materials and information.

Seeking continuous improvement through ongoing data analysis and measurement.

Reviewing the collection on a regular basis to identify areas of community interest that may need to be strengthened.

Selection Criteria All materials, whether purchased or donated, are considered in terms of the criteria listed below. Materials are evaluated according to one or more of the following standards. An item need not meet all of these standards in order to be added to the collection.

General Criteria:  Contribution to the diversity and scope of the collection  Suitability of subject and style for intended audience  Requests by library users  Effectiveness and suitability of format in communicating the content  Relevance of format and content to the intended audience  Impact on materials expenditure plan  Popular appeal  Available space  Attention by critics and reviewers  Contemporary significance  Relevance to the needs and interests of the public  Accessibility of material  Physical Format  Quality of production Content Criteria: Popular appeal  Quality of productionAuthority  Objectivity  Clarity  Currency  Representation of diverse points of view  Receipt or nomination for awards  Reputation or significance of one of the creators of the work Available space  Published evaluations or reviewsImpact on materials expenditure pl  Accuracy and timeliness  Consideration of the work as a whole

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   

Sustained interest Relevance and use of the information Effective characterization Authenticity of history or social setting

 

Relevance of format and content to the intended audience



Effectiveness and suitability of format in communicating the content

New or Emerging Formats NPL develops collections that include a comprehensive range of formats utilizing the unique capabilities and advantages of alternative, new and evolving technologies in delivering information and expressing creativity and ideas. Before adding new formats, the following criteria should be considered:            

Impact on equipment, staff, storage, and space Demand for format in community Durability of format for library use Technical quality of production or reproduction Compliance with industry standards and specifications Availability of adequate startup and continuing funding Capability for networked distribution, download and printing Suitability to be circulated or housed in a sturdy, safe and convenient manner Availability of technical support and staff training Accessibility of material Ease of use by customers and staff Ownership of product

As new formats emerge, steps will be taken to phase-out duplicated, obsolete mediums. These include discontinuation of ordering new or replacement copies, redistribution, and removal of existing collection from within the system. The time frame and need for implementation of each of these steps will vary based on customer demand for product (as demonstrated by circulation statistics and customer requests), affordability, and availability of product from vendors.

Independently Published Material Nashville Public Library is often asked to include items in our libraries that are written and/or published independently.

This can include materials that are self-published/produced or items published through a vanity press company. NPL looks for material with regional connections and collection relevance that will appeal to a wide audience. The best way to bring an item to the Library’s attention is through reviews. Review sources that specialize in independently published material include the following:   

Foreword Small Press Review Independent Publisher

A positive review in one or more of the library review journals, such as Library Journal, School Library Journal, Kirkus Reviews, Booklist, Publisher's Weekly or in the Sunday edition of the local daily paper will give an independently published

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book an improved chance for selection by Nashville Public Library. Information regarding the material should be sent to the NPL’s Collection Development Department. The following information should be included:  A brief summary of the material  Any professional reviews  Intended audience  Author background and contact information  Publisher information  Item description (price, ISBN, date of publication)  Distributor(s)  OCLC World Cat Record Preview copies will be treated as a donation and their disposition will be covered under our Gifts and Donations Policy.

Suggestions for Purchase Nashville Public Library strongly encourages input from the community concerning the collection. A suggestion for purchase procedure enables Nashville citizens to request that a particular item or subject be purchased. All suggestions for purchase are subject to the same selection criteria as other materials and are not automatically added to the collection. It is the Library's intent that suggestions for purchase be used to help NPL in developing collections which serve the interests and needs of the community. You can make a material suggestion online.

Gifts and Donations NPL welcomes gifts of books and other materials. The Library reserves the right to keep, discard, sell, or make other appropriate disposal of any books or materials that are donated as determined by its mission and needs.

Staff members review all donated materials for potential addition to the Library’s collections. Materials may also be used to help the Friends of the Library hold successful book sales. Funds raised at these sales support the Children’s Summer Reading Program and other valuable library programs. Donated material that will be sold at Friends’ book sales is not covered under this policy. Friends’ donation instructions are located on the NPL’s website under Friends of the Library.

Nashville Public Library accepts gifts at any of our facilities in Davidson County. Customers are encouraged to call ahead.

Books donated in boxes are most helpful. Metro Archives and Special Collections staff follow separate guidelines for accepting donations.

What will be considered for addition to the collection:  Material in like-new condition  Books  Music CDs  DVDs  MP3 audiobooks  Audiobooks on CD (unabridged only) What is not accepted for the collection:  Material in poor condition (has stains, water damage, smell, writing, etc.)  Formats not currently being collected by the Library, such as VHS, audio cassettes, LPs, etc.  Textbooks (except current Metro school textbooks)  Magazines & Newspapers as well as magazine gift subscription

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Requests for Reconsideration Any Davidson County resident has the right to express concerns about library resources and expect to have the objection taken seriously. Persons wishing to recommend the removal or reclassification of a particular item in the NPL collection are encouraged to discuss their concerns with a library manager. If the patron is not satisfied with the response to their request, the manager will provide the patron with information and a form to request formal reconsideration of the library resource. The request will be reviewed by the Library Director and staff, bearing in mind the Library's mission statement, philosophy and the selection criteria of this collection development policy. A questioned item will be considered in its entirety, not judged solely on portions taken out of context. Questioned items will remain in circulation during the reconsideration process.

After evaluating journal reviews and other materials submitted by the patron and the staff, the Library Director, or the Collection Development Manager as his designee, will respond within 30 days of receiving the formal request.

Collection Maintenance In addition to acquiring new materials, it is important to remove from the existing collection those items no longer deemed useful or relevant. This policy provides authority for the systematic and regular evaluation of the existing collection and subsequent withdrawal of worn, obsolete or infrequently used materials and supports the public’s right of access to an appealing and relevant collection.

Library Management Staff systematically review the collection with the goal of maintaining the quality and vitality of library resources. This process of collection analysis incorporates the use of output measures, circulation reports, and other statistical information for continuous collection evaluation.

Weeding Evaluation Criteria Weeding in this context is defined as the process of evaluating a book to determine if it will be retained, relocated, or replaced. Selection of materials for discarding is based on the CREW method.

   

Continuous Review Evaluation

Weeding This system uses the acronym, MUSTIE, to help evaluate an item for withdrawal:

     

Misleading and/or factually inaccurate Ugly (worn out beyond mending or rebinding) Superseded by a new edition or a better source Trivial (of no discernible literary or scientific merit) Irrelevant to the needs and interest of your community Elsewhere (the material may be easily borrowed from another source)

Replacement Criteria While NPL attempts to have copies of standard and important works, it does not automatically replace all materials withdrawn. The same criteria that apply to original selection also apply to replacements. The need for replacement is based on:

  

The number of duplicate copies Existence of adequate coverage of the subject in the collection Demand for the specific title or subject area

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

Availability of material

Removal of Withdrawn Material Materials that no longer meet the stated objectives of the Library will be withdrawn from the system. NPL reserves the right to determine how materials are removed from the collection.

Duplication of Material Multiple copies of materials are purchased in response to user demand as evidenced by number of reserves, anticipated popularity, repeated requests and monitoring of the collection. For popular fiction and non-fiction titles, NPL maintains a holds ratio (i.e. for every 5 holds on a title, another copy is purchased) as allowed by budget constraints.

MAIN LIBRARY COLLECTIONS Albert Hadley Interior Design Collection Albert Hadley (1920-2012), a native of Nashville, was a renowned interior designer whose clients included Vice President Albert Gore and Tipper Gore, Jacqueline Kennedy Onassis, Diane Sawyer, and the Astor and Getty families. The Albert Hadley Interior Design Collection includes over 700 titles from his personal and professional book collection, as well as sketches and ephemera.

Annex Collections The Annex of Nashville Public Library, housed near the delivery area of the Main Library, is an active, constantly maintained print and audio-visual collection with several functions. These include, but are not limited to, the following:  

High demand fiction and nonfiction titles from which holds are pulled first in order to quickly deliver material to customers and lessen their wait time for material.

Preservation of certain historical and award-winning collections not in general circulation.

Bookclub-In-A-Bag Collection To assist and promote book clubs, Nashville Public Library has created a collection of ready-to-go book club kits. These kits contain ten copies of a book title, discussion questions for the book, an author biography, tips for starting a successful book club and circulation rules for using the kit. They are packaged in a canvas tote bag for easy conveyance.

The book bags contain titles of interest to children, young adults and adults and are available in several genres: Southern fiction, Sci-Fi, Romance, African American fiction, Mysteries, Contemporary Christian fiction - a little something for everyone.

The bags are not renewable but have an extended loan period of six weeks to allow time for groups to distribute, read, discuss and return the books.

Children’s Historical Collection The Children’s Historical Collection are items of historical or local significance to children’s literature, including first editions and award winning books, that are determined to be unique and/or out of print. These items are housed in the Annex and are non-circulating but can be requested at the Children’s Reference Desk and used in the library.

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C.I.E.C. Collection The Children’s International Education Collection is a circulating collection of books that is housed in the Children’s Department of the Main Library and consists of items that reflect the culture, customs, and beliefs of the country from which they came. Items are added to the collection based on their cultural relevance to the country they represent, with particular emphasis placed on items published in the native language(s) of the county or bilingual material. The circulation procedures for these items are the same as other circulating materials.

Curriculum Kits Curriculum Kits are collections of 20-30 items on one topic. The Kits are located in the Main Annex division, and are housed in sturdy, covered plastic bins. Each Kit is geared at either elementary, middle or high school students with materials chosen that correspond to curriculum. Each Kit may include a mix of print books, videos, audiobook CDs, preloaded MP3 audiobooks, flashcards, maps or laminated sheets. The Kits are not renewable but have an extended loan period of four weeks. They are searchable through the online catalog and may be placed on hold.

Foundation Center Collection In partnership with the Foundation Center, the Main Library makes available The Foundation Directory Online and Foundation Grants to Individuals Online. These resources, as well as others available through the Foundation Center Collection, provide directories and profiles of organizations which provide grants as well as information on grant seeking and grant writing.

Government Archives of Metropolitan Nashville and Davidson County (see attached Collection Development Policy for a detailed description) Government Documents The Library system provides a variety of items published by Federal, state and local governmental agencies. The Main Library is a selective depository of the United States Government publications, and is subject to the regulations governing Federal depository libraries. NPL receives approximately 20% of the documents published by the Federal government.

Predominantly in electronic format, the collection includes census data, military history, NASA history, Congressional bills, United States Code, Code of Federal Regulations, National Park and historic site information, and Foreign Relations of the United States.

Historical Audio-Visual Collection (see attached Audio-Visual Division Collection and Conservation Policy for a detailed description) Library Services for the Deaf and Hard of Hearing This lending library of books, media programs, and assistive communication devices is one of the largest in a public library in the country, with over 12,750 items in the collection. It includes materials to educate the hearing public about hearing loss and deafness as well as accessible informational and entertaining materials for people who are deaf or hard of hearing. Materials about deaf-blindness are also available.

Library Studies Collection The Library Studies Collection at the Main Library houses circulating materials to support study for staff, educators and students. The collection includes resources on all aspects of library and information science, including but not limited to: collection development, management and supervision, database management, branch management, school library studies, curriculum content, marketing, programming, outreach and fundraising.

Small Business Collection This reference collection contains sample business plans and other resources for starting up a small business.

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Special Collections Division As the information center for the Nashville community, the library places a high priority on acquiring comprehensive information and resources about Nashville, past and present. The library collects reference and circulating materials which reflect the county’s historical and cultural development, with special attention to its ethnic diversity and heritage.

The collection of historical Nashville newspapers on microfilm at the Main Library is the most comprehensive available in Davidson County, and is supported by research and historical materials. The library acquires exhaustive and selective material that furthers the mission to preserve and share across generations the culture and history of Nashville. It also collects maps, pamphlets, and selected ephemera of local significance. Non-print materials include films, videos, sound recordings, slides, art works, and posters.

Collections include: Digital Collection, Book Collections, Ephemera, Image Collections, Maps, Microforms, Nashville Banner Archives, Oral History, Civil Rights Collection, Veterans History Project, Periodicals and Journals, Portraits, Records and Manuscript Collections, and Biographical Files.

The Nashville Public Library does not actively seek manuscripts, collections of papers, memorabilia, or three-dimensional materials, although it does selectively accept gifts of this nature, particularly when the material relates to the City of Nashville, its official functions and its sister cities.

Special Book collections include: Banner-Stahlman Collection This book collection is from the Nashville Banner newspaper and also includes selected titles from the Stahlman personal book collection.

Genealogy Collection This collection includes published family histories, family name origins, early passenger lists, coats of arms, research material for the genealogist and how-to books related to the same subject. The published family histories and records included in this collection are non-Tennessee, primarily relating to the areas from which Tennesseans came prior to settling in Tennessee, including North Carolina, South Carolina, Virginia, and Great Britain.

Grantham Collection The Grantham Collection consists of 5,000 titles, including a number of his personal publications, from Dr. Dewey Grantham, History Professor Emeritus at Vanderbilt University. Dr. Grantham’s collection includes the social, cultural, economic and political history of the post-Civil War South.

Robin and Bill King Civil Rights Collection This monograph collection with a focus on the Civil Rights Movement in Nashville, Middle Tennessee, and the South is located in the Civil Rights Room. Books in this collection have the location Main, Nashville Room and NCR after the call number.

Muirhead Collection This collection was donated by Judge Jean Muirhead and includes material related to women’s civil rights and women’s issues.

Nashville Authors The Nashville Authors Collection is made up of titles authored by residents and includes a number of different topics. Circulating copies of these titles may be available in the regular collection.

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Tennesseana This is the largest of our monograph collections and includes Tennessee, Middle Tennessee, Davidson County and Nashville local history, as well as Nashville City Directories and biographies about Tennesseans.

The Wilson Limited Editions Collection Containing more than 800 beautifully designed and illustrated books and portfolios of featured artwork by renowned artists such as Henri Matisse, Pablo Picasso, and Jacob Lawrence, this reference collection is housed at the Main Library and is available for viewing in depth by appointment.

BRANCH & MAIN LIBRARY COLLECTIONS Adult Fiction Nashville Public Library’s fiction collection includes a wide variety of contemporary works of fiction representing all genres, international works of fiction, classics and important novels of the past. The Library makes every effort to acquire fiction which is representative of the cultural and ethnic community that it serves and to satisfy the diversity of interests and recreational needs of its users.

Adult Non-Fiction NPL aims at acquiring materials which provide a core of basic knowledge. In addition, the Library selects, makes accessible, and promotes the use of materials which:        

address contemporary issues provide self-help information facilitate continuing education enhance job-related knowledge and skills increase knowledge of affairs of the community, the country, and the world support business, cultural, recreational and civic interests in the community nourish intellectual, aesthetic, creative and spiritual growth present different viewpoints on issues

Audiobooks The audiobook collection contains compact discs, pre-loaded MP3 devices and digital sound recordings of fiction and nonfiction books, poetry and drama, language instruction, and other subjects, based on current demand. Emphasis is on acquiring unabridged works whenever possible.

Bookpacks Pre-packaged kits of playaway audiobooks and their print versions for children and adult new readers. Bookpacks are the easiest way for emerging and struggling readers, auditory and special education learners and ESL patrons to learn literacy skills.

Children's Collection To encourage life-long reading habits, the children's collection provides materials in a variety of formats to satisfy and stimulate the informational, educational, cultural, and recreational needs of the children of Nashville from infancy through grade eight. The materials are selected with regard to the stages of emotional and intellectual maturity of children. The collection also provides adults with materials that relate to the well-being of children, enrich preschool and school curriculums, and aid in the study of children's literature.

Electronic Databases (Commercial) Online computerized databases extend the collection by providing timely and versatile access to information in electronic

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format. Databases are used by the library staff to enhance and supplement reference service. Many of the databases contain specialized information beyond the scope of the library's print collections; others have information that does not exist in print format. Some databases duplicate print sources which are carefully evaluated for retention with consideration to cost, frequency of use, and ease of access to library users.

E-Media Digital versions of nonfiction, fiction, periodical, reference, video, audiobooks, music, and images are all offered by Nashville Public Library. The content criteria outlined in each of those sections apply, as appropriate, to their electronic counterparts.

Large Type The large type book collection meets the needs of an increasing number of visually impaired patrons. The major thrust of the collection is popular fiction, including mysteries, romances and westerns, along with high interest non-fiction. Large type books are purchased for the majority of locations based on demographics and demand.

Launchpads A circulating collection of locked e-readers, preloaded with learning apps for children. Subject-focused e-readers range from English language arts to math and science. Themed e-readers include princesses, dinosaurs, animals and more.

Literacy Collection The literacy collection provides written material in a variety of formats to support NPL's adult literacy efforts. It is comprised of material to support new readers as well as tutors and teachers though the Library does not collect textbooks or workbooks meant for individual use.

Lucky Day Collection Designed to allow access to bestselling titles for casual library users without the placement of advance holds, the collection is composed of print adult and young adult books in fiction and nonfiction. These items have a limit of one checkout per library card and a shortened, fourteen day loan period in order to encourage faster turnover of material. No renewals or advance reservations online or by phone allowed. Books stay in Lucky Day status for two months before converting back to regular status.

Music Music recordings are available at the Main Library and most of the branch libraries. Current purchases are in compact disc (CD) and digital formats because of their availability and popularity. The adult music collection consists of works by major classical and contemporary composers, as well as popular music. An emphasis is placed on acquiring recordings of musicals, folk music, jazz, and classical music. Compact discs for children include storytelling, folk and nursery songs, holiday music, and read-alongs.

Periodical Collection NPL's newspaper and magazine collection provides current and retrospective information aimed at meeting the recreational reading needs of the community.

The periodical collection consists of a diversity of publications in fields which are of interest to the community. It includes basic and popular reading magazines, foreign language publications, and a wide selection of business, trade, and local music industry publications. Journals which are highly technical or scholarly are generally not included in the collection. In addition to magazines, the collection includes newspapers published locally as well as from major geographical areas of interest to the community.

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Back issues of magazines circulate at the branch libraries. Back issues of many titles are accessible digitally for reasons of preservation and space conservation.

Reference Collection NPL maintains a reference collection to serve the informational needs of library users. Reference sources are characterized by their ability to provide information and to summarize, condense, or give a comprehensive overview of a topic. They remain in the library to be readily available to all citizens. Selection criteria of particular importance for reference sources are: accuracy, arrangement, ease-of-use, uniqueness of information, authority, documentation, and indexing.

Reference sources are consulted for specific items of information rather than to be read consecutively and include: bibliographies, indexes, directories, dictionaries, catalogs, statistical compendia, atlases, biographical dictionaries, and almanacs.

The reference collection at the Main Library contains standard works in areas of general reference, the humanities, social sciences, physical and biological sciences, technology, history and area studies. It maintains in-depth collections in music business and art, and Nashville and Tennessee-related information. The collection also includes rare or difficult-to-replace books in these areas of specialization.

The branch reference collections contain a core of basic ready reference materials supplemented by specific subject area resources of interest to that community. Branch staff has access to a reference hotline to obtain additional reference support and to access the more comprehensive resources at Main.

Textbooks Through an agreement with Metro Nashville Public Schools, all NPL locations, including Main have a core collection of print textbooks covering the basic core curriculum areas. These are reference items used for homework assistance and are updated each year. We do not replace missing textbooks.

Videos Nashville Public Library collects videos to meet the educational and recreational needs of adults and children. The collection consists of popular feature films, television movies and shows as well as documentaries, instructional and educational films and film festival selections. Formats include DVD and other digital media.

Videos of feature films include film classics, such as those named to the National Films Registry, and highly rated current films of broad family appeal or potential cultural, historical, or aesthetic significance.

World Language Materials NPL maintains a collection of world language materials, aimed at meeting the recreational and many of the informational needs of the Nashville community. Resources include books, magazines, and newspapers, videos and sound recordings.

These materials are primarily circulating.

The Library's collection also includes materials which aid in learning a second language. These resources include books such as grammars, dictionaries, audio CDs, databases, and videos for learning the languages most frequently studied in the community.

NPL is committed to developing and maintaining foreign language collections which meet the needs of a changing Davidson County population. Foreign language needs are assessed through such tools as US Census data, patron requests, circulation statistics and community awareness. The information gathered is used to determine the size and scope of the collection at each site. Availability of materials may impact the development of the collections.

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Young Adult Collection The young adult collection exists at all NPL branches and at the Main Library. These materials are intended for patrons from the age of 13 to 18 years. It is a transitional collection for the reader moving from the children's collection to the adult collection. The young adult collection consists of fiction and nonfiction books of popular and contemporary interest. Other formats include audiobooks on CD, pre-loaded MP3 devices, graphic novels, as well as digital formats such as e-books and e-audiobooks.

Special Collections Division Collection Development Policy I.

II.

Mission and Overview of the Special Collections Division A.

Mission Statement: The mission of the Special Collections Division is to explore our past, inspire conversations, and anticipate the stories to come.

B.

Overview: The Special Collections Division, which consists of the Nashville Room and the Special Collections Center, serves as a depository and research center for historic and contemporary Nashville materials. The Nashville Room provides access to over 28,000 books divided into Tennessee materials, genealogy materials, and Nashville authors. These materials are available for browsing in open stacks but are non-circulating. The Main Library's Civil Rights Room is also housed in the Nashville Room with emphasis on local, national and global movements. The Special Collections Center provides access to non-book materials relating to the history and culture of Nashville, Davidson County, Tennessee and beyond, such as manuscript collections, maps, architectural drawings, and oral histories. These materials are located in closed stacks and do not circulate. The Special Collections Center also contains space dedicated to the recording and processing of oral history interviews.

Types of Programs Supported by the Collection A.

Research: The collection supports all levels of research in the history and culture of Nashville and Middle Tennessee, including civil and human rights.

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B.

Exhibits: The collection supports exhibits both within the library and off-site in accordance with the library’s exhibition policy and the Special Collections Division guidelines for loaning materials.

Education and Community Outreach: The collection provides the foundation for outreach activities by which the Special Collections Division furthers the awareness, development, and use of its materials. This outreach program has included lectures, workshops, film premiers, and curricula.

C.

III.

Clientele Served by the Collection Regular clientele include scholars, students, government officials, donors, journalists, genealogists, and the general public. Persons wishing to use closed stack collections must register in the Special Collections Center, present identification, and comply with the policies governing the use of Special Collections Division materials.

IV.

Priorities and Limitations of the Collection The Special Collections Division provides access to several non-circulating collections of books, ephemera, microforms, audio-visual materials, photographs, maps, postcards, oral histories, and vertical files on the cultural, geological, architectural and historical heritage of Nashville and Middle Tennessee.

Collecting activity involves the evaluation and selection of documentary materials determined to be of enduring value.1 Four specific terms are used to describe levels of collecting activity:    

exhaustive—to collect all of the documentation relating to a field; comprehensive—to collect much of the documentation relating to a field; complementary—to collect at a level that fills gaps in the existing documentary record and supplements resources available elsewhere; and selective—to collect only minimally.

Exhaustive, comprehensive, and complementary collecting support graduate-level research and scholarship; selective collecting does not.

Individual items or groups of items will be carefully evaluated by the staff prior to acquisition. When significant gaps or weaknesses are discovered in collecting areas, 1

According to the Society of American Archivists’ Glossary of Archival Records Terminology, the term “enduring value” refers to “the continuing usefulness or significance of records, based on the administrative, legal, fiscal, evidential, or historical information they contain, justifying their ongoing preservation.”

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formal, targeted projects may be developed to create and collect documentation that complements the already existing materials in the collection, such as the Civil Rights Oral History Project. Staff may also participate in national projects to collect and create documentary materials, such as the Library of Congress Veterans History Project.

A.

Present Identified Strengths: There are several strong collecting areas within the Special Collections Division collections.

1. The Tennesseana collection consists of books, periodicals, atlases, manuscript collections, and audio-visual materials on local history, genealogy, archaeology, flora and fauna, geology, politics and government; family histories; and microform copies of personal papers. The books, periodicals, and microforms are accessible in the Nashville Room, while the non-book materials, including manuscript collections and antique maps, are accessible in the Special Collections Center.

Items of interest include:  43 volumes of Confederate Veteran Magazine;  over 200 volumes of The War of the Rebellion: A Compilation of the Official Records of the Union and Confederate Armies;  Nashville City Directories from 1853 to the present;  Tennessee population schedules on microform;  the Henry C. Hibbs Papers, a collection containing the professional and personal papers of Nashville architect, Henry C. Hibbs, including architectural drawings, specifications, correspondence, photographs, and related items concerning Hibbs' architectural career from the 1920s through the mid-1950s;  the Carrie Mae Weil Ornithological Collection/Harry Monk Collection, consisting of journals kept by Harry Monk from 1916-1976 containing his notes about birds, butterflies, and the weather, as well as Monk’s correspondence and other manuscript materials. The collection, which also includes a book collection housed on the library’s third floor containing classic ornithological references as well as major bird periodicals collected by Harry Monk over a 60year period, was purchased by library board member Simon S. Weil in 1977 and given as a gift to the Nashville Public Library in memory of his late wife, Carrie Mae Weil.



the Ann Harwell Wells Tennessee Map Collection, a collection of 146 antique Tennessee maps, published between 1584 and 1917, and five rare books related to Tennessee maps; and

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

the Nashville Room Historic Photograph Collection, a collection of over 4500 photographs of Nashville people, houses, churches, schools, other buildings, and Civil War scenes.

2. The Vertical Files consist of clippings from local newspapers and other periodicals. These files may be accessed in both the Nashville Room and Special Collections Center. Topics include: artists, biography, buildings, businesses, cemeteries, churches, synagogues, and other places of worship, forts, historic homes, parks, and Nashville history.

3. The Ephemera collection, which is accessible in the Special Collections Center, consists of subject files of materials in a wide variety of formats such as reports, brochures, programs, invitations, memorabilia and scrapbooks. Topics include: architecture, buildings, businesses, churches, family histories, organizations, persons and schools.

4. The Genealogy collection consists of books, periodicals, microform, computer-based files, and some printed census schedules. This collection is accessible in the Nashville Room. Items of interest include: bibliographies, cemetery records, European heraldry, published family histories, how to do genealogical research, and non-Tennessee genealogical abstracts and indexes.2 5. The Nashville Authors collection contains works by local authors on a variety of topics and is accessible in the Nashville Room. To be considered a Nashville author the writer must have resided in Davidson County for five years. The Nashville Room currently collects donated copies of fiction and non-fiction books written by Nashville authors.

6. The Performing Arts collection consists of the history and memorabilia of

one of the most famous aspects of Nashville’s culture. These materials are accessible in the Special Collections Center, with the exception of books, which are available for browsing in the Nashville Room. Items of interest include:  minutes of local clubs and organizations, such as the Circle Players and the Nashville Community Playhouse; 2

Most out-of-state records are concerned with the colonial and early national periods of North and South Carolina and Virginia.

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      



music; playbills; programs; published histories of the theater in Nashville; scrapbooks; the Jeter-Smith Collection, memorabilia of dance in Nashville during the 1920s and 1930s; the Naff Collection, memorabilia of Lula C. Naff, manager of the Ryman Auditorium from 1920 until 1955, consisting primarily of photographs of the performing artists, posters, and programs of events held in the Ryman; and the Kenneth A. Kanter Collection of American Music & Theater, donated by long-time Nashville rabbi Kenneth A. Kanter and author of the 1982 book The Jews on Tin Pan Alley: The Jewish Contribution To American Popular Music, 1830-1940, contains more than 250 book volumes, over 750 LP’s, several thousand pieces of sheet music (some dating back to the 1800’s, and most from the first half of the twentieth century), long runs of Playbill magazines, plus dozens of posters and souvenir booklets from musical theater productions nationwide.

7. The Nashville Banner Archives is accessible in the Nashville Room and includes:  the Nashville Banner Clipping Collection, a collection composed of folded and packaged clips from both the Banner (afternoon) and Tennessean (morning) newspapers, and consisting of biographical and subject files that fill over 1,000 cabinet drawers with between five- and ten-million clippings from the late 1930s to the early 1990s, with the bulk of the collection dating from the 1950s to the early 1990s.

Biographical files on several thousand persons constitute almost half of the collection, with the rest in subject files sorted primarily into three main series: Nashville, Davidson County, and Tennessee. 

the Nashville Banner Library/Morgue photographic files, a group of printed photographs, wire photos, and some accompanying materials that were kept in the library of the newspaper, or the “morgue”. These files were kept independently from the negative and transparency files the photographers kept in their area. These files contain photos that were actually used in the paper, some of them shot by Banner photographers or Banner freelancers. Many of the photos, however, were sent in by companies or groups for publicity purposes and were not shot by Banner staff.

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

the Banner Negatives and Transparency Collection, consisting of film, ranging in size from 35mm, 2 ¼ square, 31/4 x 4 1/4, and 4x5, that the Banner photographers shot. It ranges from 1934 to 1998, and the last two years were digital capture stored on CD’s. In 1955 the photographers began to keep logbooks and a filing system by date.

8. The Oral History Collections include both existing interviews and current projects. These collections are accessible in the Special Collections Center. 

   



 

Veterans History Project: The Special Collections Division, in partnership with The Library of Congress and The American Folklife Center, is participating in the Veterans History Project. The purpose of the project is to collect documentary materials such as letters, memoirs, and photographs related to military service and to record the oral histories of that service where possible.

Civil Rights Oral History Project: This project seeks to record the stories of participants and observers of the events surrounding the Civil Rights Movement in the area and the region.

Century III: This is a random collection of Nashville’s recorded memories, done during Nashville’s Bicentennial Celebration in 1980.

Nashville Centennial Project: This is a collection of interviews with Nashvillians who recall the Centennial Exposition of 1897.

Union Station: Recorded interviews with 110 Nashvillians concerning their knowledge of and personal experiences at Union Station and their travels on the trains in and out of the Station.

Nashville Room Paragraphs: A project, which was done by the Nashville Room during the Seventies, used interviews of citizens of Davidson County as the basis for a lecture series. Transcriptions were done of the oral interviews and two books were published.

The revenue from the project was used to fund activities of the Nashville Room.

Greyhound Freedom Rides Collection: Footage and interviews of the 40th Anniversary events of the Freedom Riders reunion.

9. The Civil Rights Collection promotes and encourages the study of the history

of the civil rights movement in Nashville, Tennessee and the South. The purpose of the Civil Rights Collection is to provide both deep and broad information on the role of Nashville, Tennessee and the South in the period prior to and including the Civil Rights movement.

Materials for the Civil Rights Collection are collected in the following subject areas:

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         

general works describing and analyzing the civil rights movement on the local, state, and national level; judicial and legislative actions; autobiographies, biographies, and memoirs of participants and leaders compilations and collections of the period from the 1940s through the 1970s; publications of the Southern Education Reporting Service; publications of SNCC; analysis and history of race relations during the century leading up to the modern civil rights movement; school desegregation and other stages of the civil rights movement, related to voting, fair housing, and employment; African American history and culture in the South, including education, church, health and other social issues, music, and culture; and studies of various civil rights organizations.

The Civil Rights Collection includes books, monographs, monographic series, serials, proceedings, reprints, microforms, photographs, videos, pamphlets, journals, compact discs, and cassette tapes. The collection also includes some donated oral history collections, recordings, ephemera, newspaper clippings, and duplicated tapes, including oral history collections. Textbooks are excluded from the Civil Rights Collection. The Civil Rights book and microform collections are accessible in the Nashville Room, while the rest of the collection is accessible in the Special Collections Center.

B.

Present Collecting Level: Materials for the Tennesseana and Genealogy collections are collected on a comprehensive level. Most other materials are collected on a complementary level. Books for the Nashville Authors collection, both fiction and non-fiction, have been collected on a selective level. Oral histories are collected on a complementary level.

C.

Present Identified Weaknesses: Within the established geographical limit of Nashville and Middle Tennessee the existing collections need to be expanded by donation or purchase of additional material in these areas:  architecture;  the civil rights movement, especially transcriptions of the growing Civil Rights Oral History Project; civil rights manuscript collections that fall within the collecting scope; a full set of Southern Law Reporter; civil rights speeches, pamphlets, sermons, and fliers; historic publications; rare, out of print books; printed materials from civil rights organizations and other primary sources; 49 |

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      

copies of The Southern Patriot and magazines/newspapers focused civil rights; country, gospel, jazz, and other forms of music; family histories; folklore and folk life; published histories and information about significant businesses and industries; theater and other performing arts and artists; manuscripts, diaries, journals, and personal papers of historical interest by or of interest to Middle Tennesseans and especially Davidson County citizens; and audio visual recordings of research value.

D.

Desired Level of Collection to Meet Program Needs and Collecting Guidelines: The Special Collections Division will continue collecting on a comprehensive level material for the Tennesseana and Genealogy collections. The Special Collections Division will continue to collect on a complementary level most other materials, including manuscript collections. Non-fiction books for the Nashville Authors collection will continue be collected on a selective level.

Fiction will not be collected. Oral histories will continue to be collected on a complementary level. Materials for the Civil Rights Collection will be collected on a comprehensive level.

E.

Geographic Areas Collected: The emphasis is on local history, the history of Middle Tennessee3 and especially Nashville and Davison County.

F.

Chronological Periods Collected: The Special Collections Division acquires primarily nineteenth, twentieth, and twenty-first century materials.

G.

Forms of Materials Collected: The Special Collections Division accepts materials in all of the common modern formats, including photographs, audiovisual materials, and published and non-published documents. The Special Collections Division also accepts architectural drawings and maps that fall within the scope of the collecting policy. Electronic records and threedimensional artifacts or realia are accepted on a limited basis due to equipment, financial, and space constraints.

3

Middle Tennessee means the counties of Bedford, Bledsoe, Cannon, Cheatham, Clay, Coffee, Cumberland, Davidson, DeKalb, Dickson, Fentress, Franklin, Giles, Grundy, Hickman, Houston, Humphreys, Jackson, Lawrence, Lewis, Lincoln, Macon, Marion, Marshall, Maury, Montgomery, Moore, Overton, Perry, Pickett, Putnam, Robertson, Rutherford, Sequatchie, Smith, Stewart, Sumner, Trousdale, Van Buren, Warren, Wayne, White, Williamson, and Wilson.

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H.

V.

Exclusions and Special Cases: Material outside of the scope or mission of the collections are not accepted and/or will be referred to another, more appropriate repository.  Official governmental records and publications are collected by the Metropolitan Archives. A select few, frequently-used items such as The Metropolitan Charter and Code and the Tennessee Blue Book are also collected by the Special Collections Division. Papers, both public and private, of former metropolitan, city, town, or county officials are collected by the Metropolitan Archives.  Business and church records which are primary sources, as opposed to written histories, may be collected by the Special Collections Division under certain circumstances and are also collected by the Metropolitan Archives. Collections of business or church records will be considered on a case-by-case basis in consultation with the Metropolitan Archives staff.

Written histories of local churches and businesses are collected in the Special Collections Division. Both the Special Collections Division and the Metropolitan Archives collect yearbooks from Hume Fogg Academic High School and area schools no longer in existence. Other old high school yearbooks or other academic yearbooks are collected by the Metropolitan Archives.  Genealogical information from family Bibles is collected by the Tennessee State Library and Archives.

Cooperative Agreements The Special Collections Division cooperates with other repositories, such as the Tennessee State Library and Archives, organizations, and other library units, such as the Metropolitan Archives.

VI.

Resource Sharing Policy Under appropriate terms and conditions, the Special Collections Division shares resources with other library divisions and institutions when such sharing is beneficial to researchers and when material will not be damaged. All such sharing must be in accordance with the terms of the relevant donor agreement(s). A donor may specify with which divisions or institutions items may be shared and/or that no items may be shared. Materials may be loaned temporarily or permanently transferred to another institution. Resources shared may include duplicate and extraneous materials from collections (if acceptable under the terms of the donor agreement); copies of materials

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from collections; hard-copy finding aids; electronic versions of finding aids, collections, and items; and facilities.

VII.

Deaccessioning Policy The Special Collections Division may deaccession materials that do not reflect its collecting areas, that duplicate existing holdings, that relate to subjects that are no longer a priority of the Special Collections Division, or that are judged not to be of enduring value. The relevant donor agreement(s) will determine the disposition of materials in a collection. In general, the options for deaccessioned material included a) offering material back to the donor or heirs, b) transferring material to another area within the library (e.g., circulating collection), or c) offering it to another appropriate library or archival institution (which may be specified in the donor agreement). All disposition of archival materials will be in accordance with state and federal laws.

VIII.

Procedures Affecting the Collecting Policy A.

Deed of Gift: The Special Collections Division does not accept materials without a legal transfer of title, deed of gift, or other official acknowledgement.

B.

Loans and Deposits: Materials loaned to or deposited with the Special Collections Division are accepted when the conditions for acceptance are favorable to the Special Collections Division. All such items are covered by a written agreement.

C.

Closed Collections: The Special Collections Division does not accept collections that are closed to research in perpetuity. Restrictions regarding access to and use of collections are accepted only when mutually agreeable to the donor and the Special Collections Division.

D.

Deaccessioning: The Special Collections Division reserves the right to deaccession any materials within its holdings, as long as the disposition is in accordance with relevant donor agreements and state regulations.

E.

Exhibitions: The Special Collections Division reserves the right to include unrestricted materials in both physical and virtual exhibitions, in accordance with standard archival principles and practices.

F.

Revision of Policies: The Special Collections Division reserves the right to change the preceding policies as necessary, in accordance with recognized professional

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standards and principles of archival management. Revisions will not, however, revoke previously negotiated donor agreements.

Procedures for Reviewing the Policy and its Implementation

IX.

This policy will be reviewed at least every five years for effectiveness and appropriateness. All revisions will be consistent with professional standards and principles and will not revoke previously negotiated donor agreements.

Metropolitan Government Archives of Nashville and Davidson County Collection Development Policy I.

Mission

The Metro Archives endeavors to provide openness, cultivate public participation, and strengthen our nation's democracy through public access to high-value historical government records.

Our Mission is to provide public access to the records of the Metropolitan Government of Nashville and Davidson County, the old City of Nashville and the Davidson County government in our custody and control. Public access to government records strengthens democracy by allowing Americans to claim their rights of citizenship, hold their government accountable, and understand their history so they can participate more effectively in their government.

II.

Collection Development Policy

The Metro Archives follows the standards promulgated by the Society of American Archivists for appraisal, retention and destruction of records with variations as necessary for the life cycle of local government records. Within the scope of our mission and collection policy the Archives will seek to acquire records which are of historical interest and may be in danger of neglect or destruction. As such, the Archives will work in close cooperation with Metropolitan Government to ensure the systematic transfer of official records to its custody.

It is the policy of the Archives to acquire such records as may contribute to the preservation of the heritage of Nashville and Davidson County.

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The Metro Archives does not seek to represent any particular historical, governmental or other viewpoint in its acquisition of records, but to reflect as objectively as possible all aspects of Nashville and Davidson County’s past.

Records are accepted in every format, whether manuscript, printed or machine readable including photographic media and motion picture film. We do not acquire microform copies or facsimiles of documents in other repositories or private hands which relate closely to our holdings. The Archives will not normally accept three-dimensional artifacts unless they have a special relationship with an established archival collection.

III.

Records Collected

A. Early Settlement Records, 1700-1806 Early Settlement records are those related to the area that would include the city of Nashville or comprise Davidson County from 1700-1806. These records include information related to the establishment of Davidson County.

B. Davidson County Records, 1789-1963 Records collected include those created by the Davidson County government that documents the county policy decision-making, such as, articles of incorporation, bylaws and charters, mission statements, meeting minutes, photography, motion picture or sound recordings.

C. Davidson County Court Records, 1789-1963 Records related to the operation of any of the several courts of law in Davidson County, Nashville or Metropolitan Government. Those records include but are not limited to: Court proceedings, Court minutes, Court evidence, photographs, prints, slides, drawings, and recordings in any media, Judges Opinions, statements, correspondence, files or compiled records.

D. Metropolitan Government Records, 1963 and continuing These records encompass the records generated by the administrative offices, elected offices and officials of the Metropolitan Government or the old City of Nashville in the conduct of business. These records include but are not limited to:  

Records documenting the establishment and operations of Metropolitan Government, 1954-1963.

Records of the Office of Mayor, including correspondence, administrative subject files and reports. Inauguration ceremonies including invitations, programs, and address transcriptions, photography, or other events, ceremonies or presentations captured by image storage media.

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

IV.

Records created by any Authority, Board or Commission that documents policy decisionmaking, such as, articles of incorporation, bylaws, minutes, press releases, policy statements, or standard procedures.

Procedures Affecting the Collecting Policy:

A. Loans are not normally accepted unless requested by the Metro Archives. Donations and purchases are preferred over deposits. Purchase of government documents will be made only for documents of outstanding importance to the Metropolitan Government.

B. No conditions of use, exhibit, digitizing or formatting are accepted on records other than those imposed by federal, state or local ordinance.

C. Only records which in the judgment of the Metro Archivist are of sufficient quality for permanent preservation will be accepted.

D. Finding aids may be required with large acquisitions where it is likely to render the documents otherwise inaccessible until processed.

E. It is a condition of acceptance that documents will be available for public access after expiration of a specified period of time.

F. Archives shall have authority to transfer records to a more suitable repository if it is considered that the documents would benefit from relocation.

V.

Deaccessioning Policy In accordance with the requirements of the Davidson County Public Records Commission and existing Records Disposition Authorizations, the Archivist will evaluate and select for destruction those documents deemed not to be worthy of permanent preservation.

Archives reserves the right to conduct a periodic review of the records held, in the light of research use of the records, and where necessary to recommend their disposal or destruction.

VI.

Procedures for Reviewing the Policy and its implementation This policy will be reviewed at least every five years for effectiveness and appropriateness. All revisions will be consistent with professional standards and principles and will not revoke previously negotiated donor agreements.

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Metro Nashville Archives Audiovisual Collection Policy I. Mission Statement The Metropolitan Government Archives, a division of the Nashville Public Library, collects and preserves the historically valuable records of Metropolitan Nashville and Davidson County, as well as other records of historical or documentary significance reflecting the history of our city. The Archives has ongoing programs to maintain and develop its collections, and welcomes researchers to come explore its treasures. The Archives has over 5 million records dating from the 1780’s to the present.

The audiovisual collection and preservation program is founded to conserve, preserve, and make accessible the moving image and sound collections in the Metro Archives and to collect and care for audiovisual records vital to the history and culture of Davidson County and Middle Tennessee. The archive seeks to preserve and increase awareness of Southern history and culture, create positive partnerships with other archives and the public, and support and contextualize artifacts and documents under the care of Metro Archives.

II. Collection Development Policy The Metro Archives audiovisual collection collects moving image and sound material documenting the culture and history of Davidson County, Tennessee and the broader South, including the work of filmmakers, audiovisual content creators, and artists with strong ties to the region. The archive accepts donations of audiovisual material in any format which meets its collection policy and for which rights to preserve, reformat, and provide reasonable measure of access is granted at the time of donation.

Materials which are a danger to the existing collection (items containing mold, infestation, or transmittable chemical or physical decay) may be turned away in order to ensure the safety of the greater collection. The Archive accepts donations only; loans cannot be accepted. Curatorial discretion may be used at any time to determine the relevance of a donation to the collection.

III. Preservation and Conservation Policy[1] Metro Archives considers three main factors when prioritizing for preservation: 1.

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The institution should have the legal right to copy, preserve, and provide access to the material.

2.

Uniqueness and quality of content Content of the media should be unique and the best quality available. Content should also be central to the department or institution’s mission statement.

3.

Condition Material in poor or rapidly decaying condition may be prioritized for preservation.

Material in good condition but considered of high cultural value may be prioritized for preservation if the format or playback equipment is obsolete.

IV. Access Policy Access to collection descriptions and media content is currently available to the public and to non-Metro Archives staff on a case-by-case basis via individual research request. Research and pull requests may be directed to the Nashville Metro Archives. Research fees, reformatting fees, and licensing fees may apply. The archive’s goal is to provide reasonable access to appropriate portions of the collection via online streaming and public finding aids under conditions which take into account rights, general privacy and sensitivity considerations, and donor agreements. We are currently in the process of researching and vetting online access platforms.

V. Procedures for Reviewing the Policy and its implementation This policy will be reviewed at least every five years for effectiveness and appropriateness. All revisions will be consistent with professional standards and principles and will not revoke previously negotiated donor agreements.

VI. Deaccession Policy Assets which present a danger to other collection items due to contagious decay (vinegar syndrome for example), infestation, fungus, off-gassing, etc. may be prioritized for preservation and/or de-accessioned. Assets which do not meet the collections policy of the archive are generally not accepted; however, such assets may be deaccessioned per curatorial discretion. In keeping with best practice standards for audiovisual collections, after digitization, the physical media is retained until it is no longer viable or until it is a danger to other collection items. In the case of exact content duplicates on the same format, after digitization, only one copy on each format is retained by the archive. As film is considered a 57 | Page

long-term storage and preservation format due to its physical stability and often high quality, every effort to retain original or best quality film copies is made by the archive. The preferred method of disposal of any material from the archive is recycling.

[1] For the purposes of this document, “preservation” includes all activities related to the stabilization, re-housing, storage, cataloging, and reformatting of audiovisual assets.

“Conservation” refers to stabilization and continuous care of the materials, including both analog original assets and digital derivatives. “Reformatting” and “digitization” refer to the process of re- creating audio visual content from an obsolete or endangered medium onto a contemporary medium for access or preservation purposes. “Preservation copy” refers to a high quality copy of obsolete or endangered av content according to international standards of highest quality. “Access copy” refers to a copy of obsolete or endangered material according to contemporary or internal standards for editing, streaming, or general viewing of content.

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New Business – June 19, 2018 Nashville Public Library Nashville Public Library Board June 19, 2018 Resolution Title: Employment contract for Library Director, Kenton Oliver History/Background/Discussion: The Nashville Public Library Board (Board) was created by the Metropolitan Charter, Sec. 11.1202, et seq., as the administrative body for the Metropolitan Government of Nashville and Davidson County (Metro) in charge of the Nashville Public Library System. As such, the Board is the employing authority for the Library Director, not Metro. Previously, the Board approved the employment contract for Kenton Oliver for a term starting July 1, 2015 and ending June 30, 2018.

In order to continue the employment of Library Director, Kenton Oliver, the Board must approve another employment contract.

Recommendation: The Board approves the employment contract for Library Director, Kenton Oliver effective July 1, 2018.

Draftor(s): Susan Drye, Assistant Director for Administrative Services Person(s) Responsible for Implementation: Susan Drye

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RESOLUTION 2018-06.02 Employment Contract for Library Director Kenton Oliver WHEREAS, the library wishes to continue the employment of Library Director, Kenton Oliver for an additional three (3) year term beginning July 1, 2018 and ending June 30, 2021, and WHEREAS, any employment of the Library Director must be approved by the Library Board; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the employment contract for Library Director, Kenton Oliver is approved effective July 1, 2018.

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