NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting March 20, 2015
Nashville Public Library Board of Trustees Agenda March 20, 2015 Main Library 615 Church Street Nashville TN 37219 Board Room – 12:00 Noon
I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons, Chair
VI.
Approval of Minutes: January 20, 2014…………………………………………………………..
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. Main Library Children’s Division Renovations – Jena Schmid
IX.
Old Business a. 2015/16 Budget Enhancement Resolution – Kent Oliver…………………..
X.
pg. 22 – 24
New Business a. Polling Place Policy Revision – Susan Drye ………………………………………..
pg. 25 – 28
b. Metro Arts Commission Branch Bike Rack Project – Art Committee…..
pg. 29 – 30
c. Conference Room Use – Kent Oliver, Tari Hughes XI.
pg. 1 – 3
Adjournment Next Board of Trustees Meeting 12:00 Noon – April 21, 2015 Main Library – Board Room 615 Church Street Nashville, TN 37219
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES January 20, 2015 12:00 Noon Main Library, 615 Church Street, Nashville, TN 37219
Members Present:
Keith Simmons, Lucy Haynes, Sepi Khansari and Robert Oermann
Members Absent:
Margaret Ann Robinson, Joyce Searcy, and Francie Hunt
Library Staff:
Kent Oliver, Larry Price, Elyse Adler, Tricia Bengel, Jena Schmid, Andrea Fanta and Beth Deeb
Also Present:
Mark Murray, Metro Department of Law Attorney Mark Naccarato, SEIU Representative Steve Reiter, member of the public
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:02 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Approval of Minutes: December 16, 2014 Robert Oermann moved for approval of the minutes from the December meeting; the motion was seconded by Lucy Haynes and passed unanimously. IV. Library Director Report—Kent Oliver, Library Director The new Bellevue Library will be opening on January 29 at 10:00 a.m., and Mr. Oliver hopes the Board can attend. Other branch updates: Looby is closed for renovations as of today; bids are going out on the Bordeaux renovations, which will include space for social service agencies; the North centennial celebration is in February. There will be a Main Studio celebration on April 8 at 4:00 to showcase the work that teens have created in the space. On February 5, the library will be co-sponsoring a mayoral forum (open to the public) in the auditorium. Mr. Oliver will be attending the ALA Midwinter/ULC conference later this month. 1|Page
V.
The Our Town exhibit in the 2nd floor gallery was recently featured on the cover of the Nashville Scene; Mr. Oliver encouraged the Board to visit the gallery if they hadn’t already. Mr. Oliver noted that the dramatic increase in wireless use (page 8) is due to the fact that we have extended the times it is available (now 5:00 a.m.-11:00 p.m.), and are providing wireless access at all Parks locations.
Staff Reports a. Website Update—Tricia Bengel Ms. Bengel explained that the web team has been actively working on this project for the past year, and that it includes a complete redesign and reorganization of the library website. In the past, our website was arranged according to our internal department structure; now, it will be organized from the patron’s perspective. The first step in the process was an audit of the current website. Next came extensive user testing of design and navigation options. We were also able to add several new features: translation of some pages in Spanish and Arabic; a new version of the catalog; and a new “reading history” function. The site is in the development phase right now, and should be up and running with a couple of months.
VI. Committee Reports a. Art Committee—Robert Oermann Mr. Oermann complimented the new public art that is being unveiled at Bellevue next week, and also noted that Charlie Tygard donated some prints to Bellevue that will be displayed in staff areas. The committee approved a larger portrait of John Seigenthaler, is considering expanding the Our Town exhibit, and is planning a centennial exhibit to commemorate the East Nashville fire of 1916, including many historical photographs. VII. New Business a. Board Meeting Dates (February & March 2015) Mr. Simmons will not be at the February 17 Board meeting at Main; Ms. Haynes will chair. The March Board meeting at Bellevue will be moved to Friday, March 20. Mr. Simmons noted that he will also miss the April 21 meeting; Ms. Haynes offered to chair. b. Budget Discussion—Kent Oliver Mr. Oliver reported that Metro department budgets are due the first week of February; these will be discussed at the January 22 Admin Retreat. Staff will also start working on Foundation requests soon, although they will be submitted later this year in order to better coordinate with Metro requests, as discussed at the December meeting. The library’s top priorities this year will be Friday hours and the associated staff increases, staff for the new ILS system, moving some Foundation staff to Metro, the NAZA expansion, and materials funding. We must also present a 3% reduction (about $700,000)—this will take the form of salary slippage and the closure of a couple of branches. c. Library Fee Policy Discussion—Kent Oliver Mr. Oliver informed the Board that the library is looking into eliminating several fees, such as the Archives fee for research. In the future, we may also consider eliminating library overdue fines. More and more library systems are doing away with fines, and have found that it increases the likelihood of getting materials back (patrons are still charged for lost/damaged/unreturned materials). Fines can also serve as a deterrent to 2|Page
visiting the library to some patrons. He will update the Board as he has more information. VIII. Adjournment The meeting adjourned at 12:54 p.m.
Next Board Meeting—12:00 p.m., February 17, 2015 Main Library, Board Room 615 Church Street, Nashville TN 37219 Respectfully submitted by Beth Deeb
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Statistical Summary – March 20, 2015 Nashville Public Library January Data pages 4 - 8 Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Jan-15 Circulation 18,604 7,342 10,765 5,923 3,676 36,956 15,508 48,167 2,673 434 27,315 9,696 2,383 15,564 65,183 2,499 4,494 2,024 11,153 22,542 8,742 1,054 109,422 6 432,125
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total
Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours
Month Jan-15 Jan-14 % of Total Circulation 4.31% 21,787 1.70% 6,905 2.49% 10,619 1.37% 5,445 0.85% 925 8.55% 39,447 3.59% 14,937 11.15% 49,978 0.62% 2,235 0.10% 612 6.32% 28,420 2.24% 8,143 0.55% 2,308 3.60% 14,877 15.08% 64,354 0.58% 2,120 1.04% 1,251 0.47% 1,039 2.58% 10,251 5.22% 16,450 2.02% 8,000 0.24% 519 25.32% 85,505 0.00% 2 396,129
Jan-15 Circulation 17,213 2,162 40,791 45,474 3,782 109,422
Jan-15 4,794 Jan-15 267 2034.08
% Change 2015-2014 -14.61% 6.33% 1.37% 8.78% 297.41% -6.31% 3.82% -3.62% 19.60% -29.08% -3.89% 19.07% 3.25% 4.62% 1.29% 17.88% 259.23% 94.80% 8.80% 37.03% 9.28% 103.08% 27.97% 200.00% 9.09%
Jan-15 Year-to-Date 156,242 51,982 74,729 39,736 22,927 280,456 109,222 335,764 16,817 3,958 201,978 67,062 19,585 112,942 418,080 12,596 29,883 11,136 76,940 126,618 61,933 5,681 743,227 33 2,979,527
Fiscal Year-to-Date Jan-14 Year-to-Date 157,684 45,775 75,296 36,303 15,518 287,763 108,036 341,104 14,489 4,330 213,119 60,752 17,283 109,130 429,619 14,846 7,174 7,754 72,039 127,108 59,456 3,334 429,690 29 2,637,631
Jan-14 Circulation 11,080 43 33,911 34,953 5,518 85,505
% Change 2015-2014 55.35% 4927.91% 20.29% 30.10% -31.46% 27.97%
Jan-15 Year-to-Date 29,536
Active Patron Cards 341,230
Jan-14 271 2124.00
% Change 2015-2014 -0.91% 13.56% -0.75% 9.46% 47.74% -2.54% 1.10% -1.57% 16.07% -8.59% -5.23% 10.39% 13.32% 3.49% -2.69% -15.16% 316.55% 43.62% 6.80% -0.39% 4.17% 70.40% 72.97% 13.79% 12.96%
% Change 2015-2014 -1.48% -4.23%
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Statistical Summary – March 20, 2015 Nashville Public Library January Data pages 4 - 8 Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Jan-15 Visits 7,131 8,913 8,427 12,449 4,454 19,861 8,049 18,981 4,351 14,698 11,315 4,143 23,378 61,656 4,664 5,381 3,692 18,442 15,829 6,942 6,162 268,918
Jan-14 Visits 10,711 7,496 13,446 8,007 2,278 16,660 8,401 21,383 4,000 14,293 11,469 9,291 26,100 65,860 6,994 2,076 6,701 11,874 14,473 7,401 4,446 273,360
Jan-15 Assisted Circulation 6,469 1,968 2,239 1,980 854 9,658 5,777 7,623 1,171 3,439 1,665 398 7,130 8,626 424 1,224 554 2,012 4,235 1,938 165
% Change 2015-2014 -33.42% 18.90% -37.33% 55.48% 95.52% 19.21% -4.19% -11.23% 8.78% 2.83% -1.34% -55.41% -10.43% -6.38% -33.31% 159.20% -44.90% 55.31% 9.37% -6.20% 38.60% -1.62%
Jan-15 Circ / Visit 2.61 0.82 1.28 0.48 0.83 1.86 1.93 2.54 0.61 1.86 0.86 0.58 0.67 1.06 0.54 0.84 0.55 0.60 1.42 1.26 0.17 1.20
Jan-14 Circ / Visit 2.03 0.92 0.79 0.68 0.41 2.37 1.78 2.34 0.56 1.99 0.71 0.25 0.57 0.99 0.30 0.60 0.16 0.86 1.14 1.08 0.12 1.14
% Change 2015-2014 28.26% -10.58% 61.75% -30.04% 103.25% -21.41% 8.36% 8.57% 9.95% -6.54% 20.69% 131.55% 16.80% 7.89% 76.77% 38.59% 253.57% -29.95% 25.29% 16.50% 46.53% 5.60%
Jul-14 Express-Check % Circulation Express-Check 10,995 62.96% 2,757 58.35% 5,811 72.19% 2,587 56.65% 1,003 54.01% 20,408 67.88% 6,664 53.56% 32,033 80.78% 461 28.25% 18,262 84.15% 6,000 78.28% 575 59.10% 5,202 42.18% 16,566 65.76% 705 62.44% 1,802 59.55% 437 44.10% 6,554 76.51% 14,099 76.90% 4,593 70.33% 112 40.43% 5|Page
Statistical Summary – March 20, 2015 Nashville Public Library January Data pages 4 - 8 Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Jan-15 Hours Open 64 197 160 160 160 197 160 197 160 197 160 88 197 232 136 160 160 160 197 160 120 3,422
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total On SiteComputer Use Total Wireless Use
Website Visits Webserver
Jan-14 Hours Open 160 200 159 160 64 200 160 200 160 192.5 160 160 200 233 160 80 160 160 200 160 127 3455.5
Jan-15 Circ / Hour 290.69 37.27 67.28 37.02 22.98 187.59 96.93 244.50 16.71 138.65 60.60 27.08 79.01 282.83 18.38 28.09 12.65 69.71 114.43 54.64 8.78 126.28
Jan-14 Circ / Hour 136.17 34.53 66.79 34.03 14.45 197.24 93.36 249.89 13.97 147.64 50.89 14.43 74.39 278.82 13.25 15.64 6.49 64.07 82.25 50.00 4.09 114.64
199 252 310 761
122 172 322 616
% Change 2015-2014 63.11% 46.51% -3.73% 23.54%
3,792 2,432 14,446 20,670
1,917 2,187 14,549 18,653
97.81% 11.20% -0.71% 10.81%
Jan-14 62,991 18,220
% Change 2015-2014 -5.78% 230.26%
Jan-14 472,835
% Change 2015-2014 0.40%
Jan-15
Jan-14
Jan-15 59,347 60,173
Jan-15 474,731
% Change 2015-2014 113% 8% 1% 9% 59% -5% 4% -2% 20% -6% 19% 88% 6% 1% 39% 80% 95% 9% 39% 9% 115% 10%
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Statistical Summary – March 20, 2015 Nashville Public Library January Data pages 4 - 8
Circulation Year-to-Date
550,000
2,637,631 FY14 2,979,527 FY15
450,000
January 396,129 2014 432,125 2015
350,000
9.09%
250,000 Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
On Site Computer & Wireless Usage Year-to-Date 607,512 FY14 690,933 FY15
130,000 110,000 90,000 70,000 50,000
January 81,211 2014 119,520 2015
47.17% Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
*New wireless network
Visits Year-to-Date 2,045,924 FY14 2,035,359 FY15
350,000
January
300,000
274,888 2014 268,918 2015
250,000
-2.17%
200,000 Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
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Statistical Summary – March 20, 2015 Nashville Public Library January Data pages 4 - 8
New Card Registrations Year-to-Date 23,473 FY14 29,536 FY15
10,000
January
5,000
2,353 2014 4,794 2015
103.74%
0
Feb Mar Apr May Jun
Jul
Aug
Sep
Oct Nov Dec
Jan
Total Programs Year-to-Date 4,402 FY14 4,968 FY15
900
January
700
616 2014 761 2015
500
23.54%
300 Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Total Program Attendance Year-to-Date 163,597 FY14 180,763 FY15
50,000 40,000 30,000 20,000 10,000
January 18,653 2014 20,670 2015
10.81% Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Total Website Visits Year-to-Date
600,000
January
3,199,412 FY14 3,147,263 FY15
500,000
475,969 2014 474,731 2015
400,000
-0.26%
300,000 Feb Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
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Statistical Summary – March 20, 2015 Nashville Public Library February Data pages 9 - 13 Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Feb-15 Circulation 35,639 7,165 9,416 5,373 3,399 33,304 13,511 41,949 2,356 414 25,589 8,489 726 13,813 58,378 3,051 4,074 1,538 9,819 19,498 7,981 992 104,995 18 411,487
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total
Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours
Month Feb-15 Feb-14 % of Total Circulation 8.66% 21,182 1.74% 6,670 2.29% 10,359 Jan-00 5,398 0.83% 1,815 8.09% 37,906 3.28% 14,016 10.19% 44,937 0.57% 2,057 0.10% 680 6.22% 27,086 2.06% 7,620 0.18% 2,455 0.57% 14,179 14.19% 60,396 0.74% 1,742 0.99% 2,855 0.37% 908 2.39% 6,255 4.74% 14,581 1.94% 7,956 0.24% 438 25.52% 84,285 2.3862% 2 375,778
Feb-15 Circulation 15,507 2,130 38,130 43,693 5,535 104,995
Feb-15 2,643 Feb-15 269 1769.50
% Change 2015-2014 68.25% 7.42% -9.10% -0.46% 87.27% -12.14% -3.60% -6.65% 14.54% -39.12% -5.53% 11.40% -70.43% -2.58% -3.34% 75.14% 42.70% 69.38% 56.98% 33.72% 0.31% 126.48% 24.57% 800.00% 9.50%
Feb-15 Year-to-Date 191,881 59,147 84,145 45,109 26,326 313,760 122,733 377,713 19,173 4,372 227,567 75,551 20,311 126,755 476,458 15,647 33,957 12,674 86,759 146,116 69,914 6,673 848,222 51 3,391,014
Fiscal Year-to-Date Feb-14 Year-to-Date 178,866 52,445 85,655 41,701 17,333 325,669 122,052 386,041 16,546 5,010 240,205 68,372 19,738 123,309 490,015 16,588 10,029 8,662 78,294 141,689 67,412 3,772 513,975 31 3,013,409
Feb-14 Circulation 10,814 912 30,220 37,202 5,137 84,285
% Change 2015-2014 43.40% 133.55% 26.17% 17.45% 7.75% 24.57%
Feb-15 Year-to-Date 32,179
Active Patron Cards 343,568
Feb-14 295 2637.25
% Change 2015-2014 7.28% 12.78% -1.76% 8.17% 51.88% -3.66% 0.56% -2.16% 15.88% -12.73% -5.26% 10.50% 2.90% 2.79% -2.77% -5.67% 238.59% 46.32% 10.81% 3.12% 3.71% 76.91% 65.03% 64.52% 12.53%
% Change 2015-2014 -8.81% -32.90%
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Statistical Summary – March 20, 2015 Nashville Public Library February Data pages 9 - 13 Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Feb-15 Visits 16,584 9,824 7,036 10,863 3,894 17,252 6,967 18,310 3,454 13,498 10,504 0 21,529 53,930 8,261 4,734 2,537 15,845 13,317 5,867 4,506 248,712
Feb-14 Visits 11,844 6,922 13,097 7,155 5,414 16,390 7,433 18,852 3,591 14,725 11,207 10,270 24,802 65,648 5,995 4,377 3,137 6,989 13,850 7,319 4,145 263,162
% Change 2015-2014 40.02% 41.92% -46.28% 51.82% -28.08% 5.26% -6.27% -2.88% -3.82% -8.33% -6.27% -100.00% -13.20% -17.85% 37.80% 8.16% -19.13% 126.71% -3.85% -19.84% 8.71% -5.49%
Feb-15 Circ / Visit 2.15 0.73 1.34 0.49 0.87 1.93 1.94 2.29 0.68 1.90 0.81 n/a 0.64 1.09 0.37 0.86 0.61 0.62 1.46 1.36 0.22 1.23
Feb-14 Circ / Visit 1.79 0.96 0.79 0.75 0.34 2.31 1.89 2.38 0.57 1.84 0.68 0.24 0.57 0.93 0.29 0.65 0.29 0.89 1.05 1.09 0.11 1.11
% Change 2015-2014 20.16% -24.31% 69.20% -34.44% 160.37% -16.53% 2.84% -3.89% 19.08% 3.06% 18.86% n/a 12.23% 17.18% 27.10% 31.94% 109.44% -30.76% 39.07% 25.14% 108.34% 11.25%
Feb-15 Assisted Jul-14 Express-Check % Circulation Circulation Express-Check 8,957 22,183 71.24% 1,984 2,493 55.68% 1,731 4,992 74.25% 2,542 1,493 37.00% 720 968 57.35% 7,594 18,048 70.38% 4,996 5,252 51.25% 6,131 26,829 81.40% 838 453 35.09% 3,634 16,279 81.75% 1,453 4,897 77.12% 0 0 n/a 5,993 4,373 42.19% 7,663 14,107 64.80% 432 900 67.57% 1,137 1,527 57.32% 386 234 37.74% 1,749 5,252 75.02% 3,951 11,029 73.62% 1,603 4,150 72.14% 136 138 50.36%
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Statistical Summary – March 20, 2015 Nashville Public Library February Data pages 9 - 13 Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Feb-15 Hours Open 180 190 152 152 144 180 152 190 144 190 152 0 190 210 152 152 152 152 190 152 96 3,272
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total On SiteComputer Use Total Wireless Use
Website Visits Webserver
Feb-14 Hours Open 152 190 152 152 152 190 152 190 152 190 152 152 190 215 152 152 152 88 190 152 120 3,387
Feb-15 Circ / Hour 197.99 37.71 61.95 35.35 23.60 185.02 88.89 220.78 16.36 134.68 55.85 n/a 72.70 279.96 20.07 26.80 10.12 64.60 102.62 52.51 10.33 125.76
Feb-14 Circ / Hour 139.36 35.11 68.15 35.51 11.94 199.51 92.21 236.51 13.53 142.56 50.13 16.15 74.63 284.07 11.46 18.78 5.97 71.08 76.74 52.34 3.65 110.95
188 200 363 751
146 181 392 719
% Change 2015-2014 28.77% 10.50% -7.40% 4.45%
3,070 2,383 15,199 20,652
2,706 3,934 19,024 25,664
13.45% -39.43% -20.11% -19.53%
Feb-15 50,682 66,248
Feb-14 60,697 17,231
% Change 2015-2014 -16.50% 284.47%
Feb-15 433,989
Feb-14 427,033
% Change 2015-2014 1.63%
Feb-15
Feb-14
% Change 2015-2014 42% 7% -9% 0% 98% -7% -4% -7% 21% -6% 11% n/a -3% -1% 75% 43% 69% -9% 34% 0% 183% 13%
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Statistical Summary – March 20, 2015 Nashville Public Library February Data pages 9 - 13
Circulation Year-to-Date
550,000
February
3,013,409 FY14 3,391,014 FY15
450,000
375,778 2014 411,487 2015
350,000
9.50%
250,000
Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb
On Site Computer & Wireless Usage Year-to-Date 685,440 FY14 807,863 FY15
130,000
February
110,000
77,928 2014 116,930 2015
90,000 70,000
50.05%
50,000 Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb
*New wireless network
Visits Year-to-Date 2,310,568 FY14 2,284,071 FY15
350,000
February
300,000
264,644 2014 248,712 2015
250,000
-6.02%
200,000 Mar Apr May Jun
Jul
Aug Sep Oct Nov Dec Jan
Feb
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Statistical Summary – March 20, 2015 Nashville Public Library February Data pages 9 - 13
New Card Registrations Year-to-Date 25,359 FY14 32,179 FY15
February
10,000
1,886 2014 2,643 2015
5,000
40.14%
0 Mar Apr May Jun
Jul
Aug
Sep
Oct Nov Dec
Jan
Feb
Total Programs Year-to-Date 5,121 FY14 5,719 FY15
900
February
700
719 2014 751 2015
500
4.45%
300 Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Total Program Attendance Year-to-Date
50,000
February
40,000 189,261 FY14 201,415 FY15
30,000
25,664 2014 20,652 2015
20,000
-19.53%
10,000 Mar
Apr May Jun
Jul
Aug
Sep
Oct
Nov Dec
Jan
Feb
Total Website Visits Year-to-Date
600,000
February
3,629,029 FY14 3,581,252 FY15
500,000
429,617 2014 433,989 2015
400,000
1.02%
300,000 Mar Apr May Jun
Jul
Aug Sep
Oct Nov Dec
Jan
Feb
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Financial Overview – March 20, 2015 Nashville Public Library
Metro Government of Nashville Monthly Budget Accountability Report As of February 28, 2015 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru Current Mo. Actuals Current Mo. Current Mo.
YTD Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime All Other Salary Codes
Total Salaries
45,300
30,200
12,898
42.7%
17,302
35,300
23,533
4,501
49,917
212.1%
1,215,900
810,600
785,406
96.9%
25,194
1,215,300
810,200
73,358
807,843
99.7%
11,249,000
7,499,333
7,038,301
93.9%
7,985,733
853,720
7,629,394
95.5%
LIB is under at 94.7% thru FEB. LIB will monitor closely throughout fiscal 380,366 year 2015. LIB is at 212.1% thru FEB. LIB will monitor closely throughout fiscal year -26,384 2015. LIB is at 99.7% thru FEB. LIB will 2,357 monitor closely until fiscal year end. LIB is at 95.5% of total budgeted salaries thru FEB . LIB will monitor 356,339 closely until fiscal year end. Fringe is over at 107.8% thru DEC due in part to overtime costs. LIB does not have control over fringe costs but will (220,150) monitor.
9,987,800
6,658,533
6,239,997
93.7%
418,536 10,728,000
461,032 11,978,600
7,152,000
775,861
6,771,634
94.7%
Fringes
4,548,200
3,032,133
3,190,458
105.2%
(158,325)
4,839,500
3,226,333
404,219
3,446,483
106.8%
Other Expenses: Utilities Professional & Purchased Services
1,643,100 475,700
1,095,400 317,133
1,007,058 332,002
91.9% 104.7%
88,342 (14,869)
1,643,100 1,925,400
1,095,400 1,283,600
156,024 68,522
837,810 889,406
76.5% 69.3%
Travel, Tuition & Dues
Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
17,700
11,800
30,197
255.9%
(18,397)
17,700
11,800
6,546
34,902
295.8%
587,900
391,933
385,662
98.4%
6,271
593,400
395,600
84,836
630,811
159.5%
483,100 1,277,000 1,813,500
322,067 851,333 1,209,000
393,780 844,730 982,625
122.3% 99.2% 81.3%
483,100 1,148,300 1,818,900
322,067 765,533 1,212,600
42,494 95,692 209,339
366,523 765,533 1,069,841
113.8% 100.0% 88.2%
22,095,200 14,730,132 14,204,813
475,400
316,933
287,468
96.4%
(71,713) 6,603 226,375
525,319 24,448,000 16,298,666
300,600
1,921,392 15,670,703
28,997
266,550
96.1%
257,590 394,194 Travel is over by 295.8% due to employee shuttle pass expenses that were not budgeted. Will monitor closely in FY15 and correct the budget (23,102) allocation for FY16. LIB is over at 159.5% due to a pending Erate refund which should be filed for shortly. LIB will continue to monitor (235,211) throughout the fiscal year. LIB is over due to III library automation system payment in July and numerous (44,456) repairs to facilities. 0 142,759 Library is under budget (96.1% in total) for FY15 YTD. LIB will continue to monitor all expenditures closely 627,963 throughout the fiscal year.
90.7%
29,465
450,900
88.7%
34,050
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 316,933
0 0 0 0 0 0 0 287,468
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 90.7%
29,465
0 0 0 0 0 0 0 450,900
0 0 0 0 0 0 0 300,600
0 0 0 0 0 0 0 28,997
0 0 0 0 0 0 0 266,550
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 88.7%
0 0 0 0 0 0 0 34,050
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
-
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 475,400
0 316,933
0 287,468
0.0% 90.7%
29,465
0 450,900
0 300,600
0 28,997
0 266,550
0.0% 88.7%
0 34,050
346 309 37
SUMMARY OF VARIANCE:
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Personnel Summary – March 20, 2015 Nashville Public Library
January and February 2015 New Hires/Resignations New Hires Name
Classification
Sheridan, Megan Cone, Todd Landry, Jason Jackson, Anora Tognoni, Niq Odeneal, Ramsdale Taylor, Tim Stevens, Tim Jones, Justin Sykes, Sherri Coleman, Tori Armstrong, Joseph Baumgartner, Susan Seda, Peter
Librarian 2 IS App Tech 1 Library Page Circulation Assistant 1 Admin Srvs Officer 4 Library Page Library Page Mail Clerk Carrier Circulation Assistant 1 Library Page Library Page Library Page Library Page Library Page
Hire Date 1/5/2015 1/5/2015 1/5/2015 1/5/2015 1/5/2015 1/5/2015 1/5/2015 1/19/2015 1/19/2015 1/19/2015 1/19/2015 1/19/2015 1/19/2015 2/2/2015
Location Edmondson Pike Tech Serv Reference - Main Bellevue Main-NPL Studio Bordeaux Donelson Mailroom Hermitage Reference - Main Inglewood Bellevue Bellevue Edmondson Pike
Resignations Name
Classification
Susan Perry
Library Manager 3
Resignation Date 1/31/2015
Location Green Hills
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Personnel Summary – March 20, 2015 Nashville Public Library
NPL Vacancies as of 3/13/2015 = Approved to fill by OMB = Requested but not yet approved positions = Next round of vacancies to request
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37
BU 39104121 39104081 39103305 39103315 39103380 39102000 39102000 39104081 39103305 39103305 39103310 39103340 39103360 39103355 39103310 39101030 39103340 39103380 39103203 39103304 39103207 39103207 39103360 39101030 39101010 39101030 39101010 39101010 39103230 39103230 39103211 39103211 39103211 39103211 39102000 39102000 39101020
Division / Branch NAZA EMERG TECH BELLEVUE NORTH SE OP & MAIN-BR OP & MAIN-BR EMERG TECH BELLEVUE BELLEVUE BORDX GRN HILLS MADISON LOOBY BORDX EMERG TECH GRN HILLS SE CIRC ED PIKE REF REF MADISON EMERG TECH ADMIN SVCS EMERG TECH MAIN ADMIN MAIN ADMIN PUBLIC TECH PUBLIC TECH TEENS TEENS STUDIO STUDIO SECURITY SECURITY PUBLIC REL
Title ADMIN SVCS OFFICER 4 ADMINISTRATIVE SERVICES MGR CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CUSTODIAN 1 - Branch CUSTODIAN 1 - Branch INFO SYSTEMS APP TECH 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 1 LIBRARY MGR 2 LIBRARY MGR 3 LIBRARY MGR 3 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUPPORT REP 2 OFFICE SUPPORT REP 3 OFFICE SUPPORT SPEC 2 OFFICE SUPPORT SPEC 2 OFFICE SUPPORT SPEC 2 OFFICE SUPPORT SPEC 2 PROGRAM SPEC 1 PROGRAM SPEC 1 PROGRAM SPEC 1 PROGRAM SPEC 1 PROGRAM SPEC 3 PROGRAM SUPV PROPERTY GUARD 2 SEC OFFICER COORD SPECIAL ASST TO THE DIRECTOR
Grade SR12 SR13 SR04 SR04 SR04 TG03 TG03 SR08 SR06 SR06 SR06 SR06 SR06 SR11 SR12 SR13 SR13 SR13 SR02 SR02 SR02 SR02 SR05 SR06 SR08 SR08 SR08 SR08 SR06 SR06 SR06 SR06 SR10 SR10 SR05 SR09 SR13
Name VACANT - NEW NAZA VACANT - NEW JOINT ILS MGR VACANT (A JACKSON) VACANT (G KIRKPATRICK) mv to NO VACANT (E LOVELL) VACANT (G MITCHELL) VACANT (Z WAGNER) VACANT (M JONES) VACANT - NEW VACANT - NEW VACANT (R BROOKS) VACANCT (W GROOMS) VACANT (P PAWLAK - dwngrd) VACANT (K GREEN) VACANT (J HUNSICKER) VACANT - NEW (upgrd for Acquisitions Mgr) VACANT (S PERRY) VACANT (K BARBER) VACANCY (C HOLIDAY) SAVE FOR LATER VACANT (L FITZGERALD) VACANT (L NIGHTINGALE) VACANT (M ARUTUNYIN) VACANT - NEW (P PAWLAK - dwngrd) VACANT (S JOHNSON) VACANT - (J MILLER - uprd for Admin) VACANT - NEW (upgrd for Admin Assts) - E Robinson VACANT - (J TULLOS - upgrd) VACANT - NEW (upgrd for Admin Assts) - M Evans VACANT (L HUNGATE) VACANT (T SCUDDER) VACANT (C FREDERICK) VACANT (C SHIVERS) VACANT - NEW STUDIO VACANT - NEW STUDIO VACANT (E MCKINNIE) VACANT (L JONES) VACANT (S SQUIRES)
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FPS F F F P F F F F F F F F F F F F F F P P P P P F F F F F F F F F F F F F F
FTE 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.50 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Brief Area Updates – March 20, 2015 Nashville Public Library Administrative Services Report
Preliminary wiring has started for the Main Library security camera upgrade and central monitoring. The Main Library will go from 40 cameras to 81. Timeline for the upgrade to be complete is late April, early May 2015.
The Library’s new Safety and Security Manager, Mark Crowder began March 2, 2015. Mr. Crowder will oversee and develop a comprehensive Safety and Security Program. Mr. Crowder comes to us with over 30 years’ experience in Safety & Security from Gaylord Opryland. Mr. Crowder is jumping in and learning about the library and how the library currently operates and will be making assessments in both safety and security in the next few months.
Deliveries around the system continue to remain high. For February 2015 the grand total for the month is 11,049 bins moved, total item count 353,568.
Delivery, system-wide, moves an average of 650 bins and 20,798 items per day.
Kronos, Metro’s new Time & Attendance system went live this past Sunday, March 15, 2015. As with any new software system launch, we anticipate and are working through system bugs. Hopefully over the next month most, if not all, of these issues will be resolved and the system will run smoothly.
Branch Services Report Branch Library Renovations Looby Branch renovations continue on schedule with few surprises. Furniture and shelving installation begins on March 9 and everything is on course for reopening on Wednesday, March 25 at 10:00 a.m. Bids for the Bordeaux Regional Branch library renovation are due Friday, March 13. We have a kickoff meeting set for March 26. The branch will close on April 1 for approximately 4 months. Regional branch renovations are much more extensive as we create more flexible space and improve sightlines. We are also gaining more public space through better utilization of the back of house staff work areas. We also incorporate newer library design and technology. We will also review the conceptual design and begin preparing detailed bid specifications for the Edmondson Pike Regional Branch library renovation scheduled for October 2015 through January 2016. Watkins Park Branch is slated for a renovation/expansion into the Watkins Park community center space. The current timeline is for this project to begin in late August and last approximately 6 – 8 weeks. We will do some interior finish upgrades to the Hadley Park Branch in October/November. 17 | P a g e
Restoration of Branch Hours The NPL budget request for FY 2015-2016 includes funding to restore Friday hours at all branch libraries. A task force of branch representatives has been formed to work on staffing schedules subject to approval of the budget request. The objective of the task force is to maximize branch service hours and to improve quality of life for branch staff, many of whom work virtually every Saturday. Branch Manager Changes Heidi Berg is transferring as Manager 3 from Madison to Green Hills. Jessica Piper is being promoted from Manager 2 at Goodlettsville to Manager 3 at Madison. Stephanie Rodriguez is being promoted from Manager 1 at Hadley Park to Manager 3 at Southeast. These changes will be effective Monday, March 30.
Collections and Technology Service Report In Collection Development, cataloging and technology services, not hearing from our customers is usually a sign that we are doing things right. People more often talk to us when they want to complain that something isn’t working right. This month, we had the opposite effect and were overwhelmed with positive feedback from staff, patrons and colleagues in other systems. A few things are below. Noel Rutherford, our head of collection development introduced Bookpacks (bundled books and preloaded MP3 players in many of our branches). She bought special displayers and worked with the branches to merchandize this collection to parents and children. The success has been phenomenal. Below are some quotes. 
I just helped a teacher, who is thrilled with the new Bookpacks. She came with two ESL students from Overton High School. She said "This is great! I am so excited about this, I could cry. I have driven all over to other libraries before, to get the book that matches a Playaway for my students. I can't believe this set has all the books and the Playaway together -- this is going to help our ESL students so much! Can they get these at our school library?" I told her about Limitless Libraries, and how to get the permission forms for the two students here, so that they could get these through school delivery. She said she will talk to her librarian and get forms for all her ESL students to complete for LL. I suggested she also talk to the school librarian about whether or not they might be able to add some Playaway Bookpacks in their school library. She was also excited when I showed her our selection for adults, too, in our New Americans Corner. She said those will be very helpful for her students' parents to learn English. These Bookpacks are a big hit at EP. Tori 18 | P a g e
After speaking with staff, and going out to examine the shelves (and being accosted by a homeschool mom talking about how much she loved them while examining the shelves.) I would say these are a hit. There are only 2 easy fiction left on the shelf (though there are a couple of the classic packs which I think SHOULD be classified as Easy also on the shelf) and there is about 20 Juvenile Fiction and a 2 non-fiction. I would say yes to ordering more easy fiction and reader titles. Lindsey Patrick, Children’s Services Manager
We had two left after opening day, and I think there are maybe 3 on the shelf right now that have already been returned. People are LOVING them!! Katie Sue Buchholtz
We do have some on the shelf but it's a tiny fraction of our whole collection. Parents of prereaders are especially excited about the collections of short books. We could definitely use more of those if they're available. Terri Thomas, Children's Librarian
In February, we also received a very special letter from the Chair of the ALSC 2015 Notable Children’s Book Committee. Allison Barney, Limitless Libraries Coordinator, served on this ALA National committee. Edith Chang, the chair, wrote me a very nice note on the importance of Allison’s work. Among other comments, she said, “Her (Allison’s) nominations set the standard for others ….. and her thoughtful comments helped to inform not just the rest of the committee but all those in attendance.”
Main Report Customer Service
During the inclement weather this past month, Main Library remained open, thanks to our wonderful, dedicated staff. It was greatly appreciated by the public. NPL’s Liz Coleman spoke with an AP reporter about the social services outreach programming and other efforts to assist our patrons experiencing poverty and homelessness. Liz was quoted in several of the related articles. The Digital Literacy team launched staff training this month with Overdrive on iPad training pilots at 5 locations. Planning has begun for a Special Needs/Signing Storytime to take place in Main Children’s but led by Equal Access/LSDHH staff members. The brain-child of Dara Bacon from BBTL, Sara, Sandy and Laura from LSDHH are starting a sign-language based storytime to teach the basics of baby signing to 19 | P a g e
families of special needs children and typically developing children. The storytimes will launch in April. The Children's Department hosted the fifth annual LEGO Competition Feb. 19-22. The weather threw us a curve ball, but we were very pleased that we had 267 entries. Three hundred and seventy-seven people viewed the creations. The award ceremony was attended by 567 people, overflowing into the conference center. As of February 1st, Main Library Popular Materials has become an additional library location participating in the Seed Exchange. Special Collections hosted Our Story Matters Wikipedia Editathon in conjunction with Vanderbilt University, SUNY, and the Schomburg Center for Research in Black Culture at NYPL. This program focused on editing articles about African Americans in Tennessee and resulted in the creation of 2 articles with more in draft stage. Sandy Cohen has been facilitating a statewide project over the past year about signing interpreter licensure. She is planning for NPL to become a testing site for sign language interpreter certification.
Building Projects Planning has begun for the next phase of renovations at the Main Library. Construction will begin in the Children’s Division in July. Spaces will also be prepared for the Talking Library to relocate downtown.
Community Engagement Puppet Truck – Over 3 weeks in February, and with many cancellations due to weather, the puppet trucks offered programs to an audience count of 3,011. We went to many non-profits, 9 branches, and performed Anansi the Spider at the 2015 African American Historical Conference held at Tennessee State University – Avon Williams Campus. Wishing Chair – 43 programs with 5,810 in attendance were offered to the public. This month “Power of the Puppet” – an hour-and-a-half presentation with pictures and videos demonstrating various styles of puppetry from around the world was premiered. This will continue being used for outreach and special programming. Renovation and upgrading of the Children’s Theater this month will gave us a better sound system, lighting controls and a large-screen monitor in the theater lobby that will project what is happening onstage for those days of patron overflow and any children who need to go out to the lobby during a performance. Bringing Books to Life – 40 programs with 906 in attendance were provided around the city. Snow and ice slowed down outreach but workshops have been rescheduled. We renewed our relationship with Cora Howe School's Work-Based Education program and welcomed back our excellent teen volunteer, Matthew. He was with us 3 times/week last semester and will do the same through the end of this semester. BBTL represented NPL at the Opry Mills Book Blast for their Kidgits Kids Club. We made paper bag puppets with kids. The event was also a book drive for Friends of the Library's booksales! Liz Atack, program manager, presented on the work of the pre-K committee to representatives from Michigan, California and Ohio.at Alignment Nashville's Alignment USA Institute. 20 | P a g e
Adult Literacy – Provided 20 programs with 245 in attendance, including over 95 students with our mobile lab. The mobile lab made visits to Servant Group’s ESL class at Haywood Lane Baptist Church and McNeilly Child Care Center for a teacher technology training. This was in addition to our regular weekly visits to Room in the Inn, Valor, and Conexión Americas. We also visited a new site for ESL classes at Parkway Baptist Church in Goodlettsville to introduce 40 adult learners to what the library has to offer, and register them for library cards. Finally, we worked with 2 ESL classes sponsored by Nashville State Community College to facilitate an hour-long library resource session, followed by a field trip to the Southeast Library. Community Cinema – On a very snowy and icy day 30 people attended the screening and panel of American Denial. Salon – We hosted three Salons in February: Samantha Shannon, Daniel Handler and Alice Randall with her daughter Caroline Randall Williams. Total attendance for the month was over 325.
Studio – Job postings for mentor positions posted, over 40 applications received in February. Southern Word hosted an open mic and concert in the Studio at Main (with over 50 in attendance) on 2/4 with Soul Artist Mike Hicks. Green Hills Studio hosted an LED Valentine workshop using paper circuits to create light-up valentine cards. Southeast Branch used the Xbox Kinect for a program where students created 3D print models of themselves. Construction on EAST Studio has begun. TOTAL is integrating into Studio and conducted 15 programs with 201 in attendance.
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Old Business – March 20, 2015 Nashville Public Library
Nashville Public Library Board March 20, 2015 Resolution Title: 2015/16 Budget Enhancement Resolution History/Background/Discussion: In the 2014/15 budget year the library successfully addressed a full set of service development opportunities with enhanced support from the Metro government and the library’s foundation. Among those achievements were the opening of two new branches, Southeast and Bellevue, numerous library facility renovations and the expansion of literacy services to New Americans. The development of the Studio NPL learning labs for teens and tweens is moving forward with implementation. A benchmark development in the Limitless Libraries program is NPL and the Metro schools working toward a joint Integrated Library System (online catalog). This system will be administered by NPL and provide greater access to public library materials for students as well as create added economies of scale. With Metro’s support the system funding is in place as is the process to add a project manager. The next step is the addition of the operational support staff. Moving forward it is recommended that Friday service hours be restored in 2015/16. We also continue to request increased materials budget appropriate for the library’s service area. In addition, the library seeks additional staff to support increased service usage and strained capacities. As discussed at the January, 2015 Library Board meeting, the Library Director has submitted budget enhancement requests to Metro government in order to move the library’s strategic plan forward and maintain capacity to achieve the library’s service goals: Operations • • • • • •
Fund budget gaps in the personnel budget created by approved additional staffing for partial year in 2014/15 – $ 228,000 Fund technology staff (6 FTE) to implement and deliver joint ILS services with the Metropolitan Nashville Public Schools – $ 518,900 Restore Friday public service hours for all library branches (35.92 FTE) – $ 1,379,000 Provide staffing enhancement (6 FTE) in the library’s Special Collections Division, AV/Production services, security, mailroom/delivery and communications – $ 307,800 Fund interpreter and captioning services for library programs – $ 15,000 Provide staffing enhancement for public services including Main Library teen staffing, public technology instruction and children’s area staff (3 FTE) – $148,600 22 | P a g e
• • •
Provide staffing enhancements for public technology, teen services, Bringing Books to Life transition, AV/Production staff and Administrative Receptionist position restoration – $ 334,200 Increase student capacity of Nashville After Zone Alliance – $ 312,300 Add the Summer Scholars program to NAZA – $ 403,200
Capital Requests • •
Continue the program of library facility renovations at the $ 4 million level 4% funding of the library’s materials budget – $ 3,500,000
Recommendation: The Board supports these budget enhancements presented to the Metropolitan government for consideration as part of the 2015/16 budget Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Library Administrative Staff
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RESOLUTION 2015-03.01 2015/16 Budget Enhancement Resolution
WHEREAS, the public library is valued as an educational, informational, technological and community building resource, and WHEREAS, the library’s Strategic Plan has been consulted as a roadmap for development of budget requests and enhancements, and WHEREAS, Nashville and Davidson County looks to its public library as a leader to enhance reading and advance education and learning, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board endorses the proposed budget enhancement packages set forth by the library’s staff and encourages their adoption as part of the Metropolitan Government’s 2015/16 budget.
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New Business – March 20, 2015 Nashville Public Library
Polling Place, Petitioning and Political Campaign Policy NASHVILLE PUBLIC LIBRARY LIBRARIES AS VOTING SITES POLICY
GENERAL POLICY: As an important public institution in our democratic society the Nashville Public Library is pleased to host election polling for Nashville and Davidson County at designated library locations. The library is committed to ensuring our community’s access to library services and the safety of library users in our buildings and on library premises during polling. During political campaigning and when the library is selected as an early, regular, runoff or fail safe, voting site, the following policy will apply to all library locations and voting sites. 1. Organizations or individuals may not set up a booth, information table or collection/donation station, staffed or unstaffed, in a library facility or on library property. This includes, but is not limited to, voter registration booths and promotional or public service activities by organizations. Groups or individuals may not distribute literature or other material except in accordance with this policy. (This also includes tents of any kind.) 2. Political materials addressing individual candidates for public office or ballot issues may only be displayed in designated areas created in library facilities prior to an election. Space permitting, these areas will be determined by library managers at least sixty (60) days prior to an election. Any library location designated as an early, regular, runoff or fail safe voting site will have all political material removed prior to voting. 3. Campaign or ballot issue signage may be posted on library property that has been designated an official voting site for early, regular, runoff or fail safe voting on the day(s) of an election. The library will designate areas(s) on the library property on which these signs may be placed. Signs may not exceed 36” x 36” in dimension. The dimension applies to both length and width (neither dimension may exceed 36”). The library will remove signs and hold them for pick up the day after the election. All signs must be claimed and removed within 5 days after the official voting day(s) or they will be discarded. 4. Signs not in compliance with this policy will be removed and discarded immediately. 5. Petitions of any kind are not permitted in library facilities. Library managers may designate areas outside of library facility entrances for public petitioners that do not impede access to the library or establish a harassing environment for library users. 6. Poll watchers and Davidson County Election Commission staff, not library staff, will apply and enforce rules consistent with the State of Tennessee and Davidson County Election Commission including the 100 foot campaign free zone surrounding polling sites.
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7. Because the Nashville Public Library wishes to avoid any appearance, no matter how slight, of impropriety or impression of political preference, filming related to political campaigns or to partisan issues is not permitted in library facilities.
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New Business – March 20, 2015 Nashville Public Library
Nashville Public Library Board March 17, 2015 Resolution Title: Separating Libraries as Voting Sites Policy from Display and Distribution of Non-Library Materials Policy and Filming and Photography Policy History/Background/Discussion: March 15, 2011 the Library Board approved an updated version of the Display and Distribution of Non-Library Materials Policy (please see attached). Contained within that policy are rules addressing what can and cannot be displayed on library property. Some of the rules address political campaigns or ballot issues in whole or in part. Specifically addressing these areas are Rules 17 – 21 of the Display and Distribution of NonLibrary Materials Policy and under Movie Industry within the Filming and Photography Policy. Currently we have 6 – 8 facilities that the Election Commission uses for either early, regular, runoff or fail safe voting sites. The Library wishes to have those rules that pertain to voting sites be separated into one standalone policy.
Recommendation: That the Board adopts a new policy that separates the rules pertaining to political campaigns, ballot issues and polling places into a new standalone “Polling Place, Petitioning and Political Campaign Policy” (please see attached) and the Display and Distribution of Non-Library Materials Policy and Filming and Photography Policy be revised to reflect the rules pertaining to Voting Sites are taken out. Draftor(s): Susan Drye, Associate Director for Administrative Services Person(s) Responsible for Implementation: Susan Drye, Larry Price, Jena Schmid and Andrea Fanta
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RESOLUTION 2015-3.02 Polling Place, Petitioning and Political Campaign Policy WHEREAS, the library seeks to be a welcoming place for all those wishing to use its services, and WHEREAS, library facilities will continue to be active early, regular, runoff and fail safe voting sites for Davidson County, and WHEREAS, current library policy addresses more than voting site issues and in an effort to make policy pertaining to libraries as voting sites more concise and clear; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Polling Place, Petitioning and Political Campaign Policy and a revision to the Display of Non-Library Materials and Filming and Photography Policy be adopted and that library’s policy and procedures be revised to reflect this.
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New Business – March 20, 2015 Nashville Public Library
Metro Arts Commission Bike Rack Phase I & II Project Examples As part of Nashville’s green and healthy living initiatives, Metro Arts commissions local and regional artists to design bicycle racks. Since 2010, 17 bike racks have been installed.
Are We There Yet?, Duncan McDaniel Lentz Public Health Center
Lotus, Michael Allison Dragon Park
Handlebar Moustache, Jenna Colt Porter Road
Air Wave, Suzy Hendrix Madison Police Precinct
Pedal Petroleum, William Buffet Donelson MTA Train Station
Emerge, Matt Young Church Street
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Proposed Locations for Phase III Bike Racks Summer/Fall 2016 Installations Location #1 Edgehill Branch Library Metro Arts could replace the existing bike rack located near the library entrance with a similarly sized artist designed bike rack. -OR-
A larger rack could be Located on 8th Ave. in front of the library branch.
Location # 2 North Nashville Branch Library
Metro Arts would replace the existing bike rack with an artist designed bike rack of a similar size.
**Looby Branch Library is also a possible location** Metro Arts is working with Metro Parks to identify an appropriate site for a bike rack on Park’s property.
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