March 2016 NPL Board Packet by Nashville Public Library

NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting March 15, 2016

Nashville Public Library Board of Trustees Agenda March 15, 2016 Main Library 615 Church Street Nashville, TN 37219 Board Room – 12:00 Noon

Call to order / Roll Call

II.

Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Introduce Visitors

IV.

Public Comment

Board Chair Comments – Keith Simmons, Chair

VI.

Approval of Minutes: February 2, 2016…………………………………………………………………….….... pgs. 1 – 12

VII.

Library Director Report a. Library Director, Kent Oliver b. FY1617 Board Meeting Schedule………………………………………………………………………. pg. 13

VIII. IX.

Staff Reports a. Be Well at NPL – Elyse Adler Old Business a. NAZA MOU …………………………………………………………………………………………………….... pgs. 35 – 40 b. WIC MOU ………………………………………………………………………………………………………… pgs. 41 – 42

New Business a. Healthy Workplace Policy – Jena Schmid………………………………………………………….. pgs. 43 – 47

XI.

Adjournment

Next Board of Trustees Meeting 12:00 Noon – April 19, 2016 East Branch Library – Board Room 206 Gallatin Avenue Nashville, TN 37206

NASHVILLE PUBLIC LIBRARY

A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES February 2, 2016 12:00 p.m. Main Library, 615 Church Street, Nashville, TN 37219 Members Present:

Keith Simmons, Margaret Ann Robinson, Lucy Haynes, Joyce Searcy, Sepi Khansari and Francie Hunt

Members Absent:

Robert Oermann

Library Staff:

Kent Oliver, Larry Price, Elyse Adler, Jena Schmid, Tricia Bengel, Susan Drye, Andrea Fanta, Angela McElrath and Beth Deeb

Also Present:

Tari Hughes, President, Nashville Public Library Foundation Mark Murray, Metro Department of Law Attorney

Call to Order / Roll Call Keith Simmons called the meeting to order at 12:05 p.m.

II.

Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors There were no visitors or public comment at the meeting. IV. Approval of Minutes: December 15, 2015 Margaret Ann Robinson moved for approval of the minutes from the December meeting; the motion was seconded by Sepi Khansari and passed unanimously. V.

Library Director Report—Kent Oliver, Library Director  Andrea Fanta is working on the internal process for alerting the media regarding weatherrelated closures; staff is notified by an automated system.  Mr. Oliver mentioned the Tennessean article regarding inappropriate spending by the Election Commission, and assured the Board that the library only has seven credit cards, all of which are closely monitored by Susan Drye and Angela McElrath.  The third Adult Literacy Symposium was on Friday. The Mayor participated in this very successful event.

VI. Staff Reports a. Nashville Reads—Elyse Adler 1|Page

Ms. Adler distributed copies of The Color of Water to the Board. The author, James McBride, will be here on Monday, May 9 at 6:15 p.m. McBride is a jazz musician, so the program will include a 15-minute set by Rod McGaha’s quartet, in which we hope McBride will participate. There will be about 75 Nashville Reads event throughout the city in March and April. Copies of the book were also given to all Metro Council members, and Ms. Adler will make a short presentation about Nashville Reads at the March 1 Council meeting. Nashville Reads titles are chosen by a committee made up of all of the major partners; Laura Moore is the new representative from the Mayor’s Office. b. Nashville Public Library Foundation Update—Tari Hughes Ms. Hughes reported that the 2015 gala was the most successful ever. The public lecture was also a highlight, with Tim McGraw interviewing Jon Meacham. This year, the 4th Puppet Festival will take place June 17-19, including puppeteers from Japan, Italy, Belgium, Russia, and Argentina. NPLF has created a new Program Committee on their Board, whose goal will be to better understand the NPLF-funded programs and ensure that they are impactful, sustainable, and strategic. Each person on the committee will focus on one program, making them an expert and an advocate for that particular initiative. Next week, committee members will be meeting with the NPL staff who manage each program (Studio NPL, Bringing Books to Life, Limitless Libraries, etc.). Ms. Khansari noted that someone from the young professionals group may also want to serve on the committee. Mr. Simmons mentioned that the Library Board would also be interested in seeing library programs in action, and Mr. Oliver offered to organize visits. The Foundation has been invited by the Tennessean to enter into a strategic partnership to reach young families in Nashville. This will allow the library to gain new cardholders, the Foundation to reach new potential donors, and the Tennessean to be more visible in the community. The first collaborations will be around the Puppet Festival and Summer Challenge. VII. Old Business a. 2016 Resolution to Standardize Branch Hours—Larry Price Mr. Price presented the resolution, which is based on the analysis of branch hours and activity that was discussed at the December Board meeting. The new hours will be more standardized and easier for the public to remember. Joyce Searcy moved for approval of the resolution; the motion was seconded by Lucy Haynes and passed unanimously. Nashville Public Library Board February 2, 2016 Resolution Title: Standardization of Branch Hours History/Background/Discussion:

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At the present time, the operating hours of the branch libraries vary widely, from branch to branch and from day to day. This situation has a number of consequences for NPL. The public cannot be certain that one library will be open at the same time as another one. This creates confusion and as a result it is likely that many people do not visit the library that otherwise would. The staff currently experiences a wide variance in their work schedules. Based on usage analysis, the current operating hours of the branches likely do not reflect demand, resulting in wasted resources. Standardizing the branch hours would generate many benefits. Most importantly, library patron uncertainty regarding branch operating hours can be reduced considerably, resulting in a probable increase in usage. More efficient work schedules for staffing will be possible allowing branch managers to maximize staff resources. Many low-usage hours can be eliminated, creating a better alignment of operating hours with the needs of patrons. Finally, these benefits can be realized without the commitment of additional staffing hours: the schedule can be standardized simply be rearranging existing staff resources. Based on this information, it is recommended that branch operating hours be changed to the following schedule: 1. Bellevue, Bordeaux, Edmondson Pike, Green Hills, Hermitage, Madison, Southeast Monday – Thursday: 10:00 AM – 8:00 PM Friday: 10:00 AM – 6:00 PM Saturday: 10:00 AM – 5:00 PM Sunday: 2:00 PM – 5:00 PM 2. Donelson, East, Goodlettsville, Inglewood, Old Hickory, Richland Park, Thompson Lane Monday, Wednesday: 10:00 AM – 6:00 PM Tuesday, Thursday: 12:00 PM – 8:00 PM Saturday: 10:00 AM – 5:00 PM Friday, Sunday: Closed 3. Edgehill, Hadley Park, Looby, North, Pruitt Monday – Thursday: 10:00 AM – 6:00 PM Saturday: 10:00 AM – 5:00 PM Friday, Sunday: Closed 4. Watkins Park Monday – Thursday: 10:00 AM – 6:00 PM Friday – Sunday: Closed Recommendation: The board approves the proposed standardization of branch hours Draftor(s): Larry Price Person(s) Responsible for Implementation: Larry Price, Susan Drye, Andrea Fanta

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RESOLUTION 2016-02.01 2016 Resolution to Standardize Branch Hours WHEREAS, the existing schedule of library branch operating hours has been shown to be incongruous, inefficient, and inconvenient both for the staff and the general public, and WHEREAS, a new schedule has been devised which, if implemented, will result in a much more rational and convenient system of operation for the library branches, and WHEREAS, Nashville Public Library exists to serve the public interest, and must ever take action where possible to better serve the public of Nashville and Davidson County, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the board endorses the proposed schedule changes set forth in the following table, to become effective Monday, April 4, 2016.

Proposed Hours BRANCH Bellevue Bordeaux Edmondson Pike Green Hills Hermitage Madison Southeast Donelson East Goodlettsville Inglewood Old Hickory Richland Park Thompson Lane Looby Edgehill Hadley Park North Pruitt Watkins Park

Mon 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00

Tue 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00

Wed 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00

Thu 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 10:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 12:00 - 8:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00

Fri 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 10:00 - 6:00 Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed

Sat 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 10:00 - 5:00 Closed

Sun 2:00 - 5:00 2:00 - 5:00 2:00 - 5:00 2:00 - 5:00 2:00 - 5:00 2:00 - 5:00 2:00 - 5:00 Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed Closed

VIII. New Business a. Main Library Alcohol Policy & Resolutionâ&#x20AC;&#x201D;Susan Drye Ms. Drye explained that the alcohol policy is being removed from the overall meeting room policy and made a standalone policy for the Main Library only (not the branches). It has been vetted by Metro Legal to ensure that it adheres to local laws and regulations. Ms. 4|Page

Searcy moved for approval of the resolution; the motion was seconded by Sepi Khansari and passed unanimously.

Nashville Public Library Board February 2, 2016 Resolution Title: Stand-Alone Main Library Alcohol Policy History/Background/Discussion: At present, NPL Policy regarding the use of alcoholic beverages at the Main Library is embedded within the “Policies for Use of Library Facilities & Meeting Rooms at the Main Library” (section XIII, A–H). 5|Page

Having the Main Library Alcohol Policy separate from the “Policies for Use of Library Facilities & Meeting Rooms at the Main Library” would make it easier to locate and access by NPL staff, clearer, and easier to enforce. Another benefit to this extraction would be that the information around the use of alcohol at NPL events would be updated—from 10/20/09—to comply with current Tennessee law as well as with all of the rules and regulations of the Metro Beer Board and Tennessee Alcoholic Beverage Commission. This includes an addition of a bullet in the policy addressing whether alcoholic beverages can be given away at events at NPL. Please note that the option to include branches in this Policy was considered but deemed unrealistic, and too cumbersome to enforce and/or monitor. Mark Murray at Metro Legal advised: “according to the Metro Code, only library branches that are not within 100 feet of ‘a school or its playground, a park, a licensed day care center or nursery school or their playgrounds, or a dwelling for one or two families.’ So any branches that may even be close to this limitation will need to be measured.” Based on the above information, it is recommended that the Main Library Alcohol Policy be separated from the “Policies for Use of Library Facilities & Meeting Rooms at the Main Library.” Recommendation: The board approves the proposed, separate Main Library Alcohol Policy Draftor(s): Susan Drye Person(s) Responsible for Implementation: Susan Drye, Jena Schmid, Georgia Varble

RESOLUTION 2016-02.02 Stand-Alone Main Library Alcohol Policy WHEREAS, new Main Library Alcohol Policy has been created, and, if implemented, will serve NPL staff and the organizations interested in serving alcoholic beverages at events at the Main Library with clarity about how and when alcohol is permitted on NPL property, and WHEREAS, Nashville Public Library has created a document where this information will be easier to locate and access, and WHEREAS, this Main Library Alcohol Policy has been updated to comply with current Tennessee law as well as with all of the rules and regulations of the Metro Beer Board and Tennessee Alcoholic Beverage Commission, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the extracted, stand-alone Main Library Alcohol Policy be approved, to become effective February 2, 2016.

b. Budget Update—Kent Oliver Mr. Oliver distributed a draft of the library’s budget enhancement requests. The new Mayoral administration has asked that we focus on how we can partner with both Metro departments and outside agencies to deliver services, and to think about the next three years, not just the next twelve months. In Tier 1 (FY17), we will be requesting full-year funding for 6|Page

Friday openings (since this year’s Friday openings occurred in September and January), as well as Friday hours at five other branches. We will also be requesting Special Collections and Bringing Books to Life staff currently funded by the Foundation, a staff person for the expanded Watkins Park branch, a new data analysis position, and infrastructure staff in Production Services, Security, and Public Technology. Also included is a new digital inclusion pilot: monthly fees for Hotspots which can be checked out by patrons. Tier 2 (FY18) includes staffing in Security, Children’s Services, Production Services, Communications, and Archives, as well as Friday hours for all remaining locations. Tier 3 (FY19) includes a NAZA expansion, lawn services for branches, Main Library evening hours, and staff in Children’s Services, Volunteer Services, and Limitless Libraries. Mr. Oliver noted this is a draft version and may be expanded since it is a three year plan. The consensus of the Board was that they concurred with the direction begin taken with the budget request.

DRAFT (2/2/16) Budget Improvement Summary of all Operating Requests FY17 Priority Order*

Budget Improvement Requested

Estimated Cost

Tier I: Fridays full year funding FY16 budget gap

$ 1,230,600

8.00

107,600

0.00

Friday's full year funding FY16 budget gap $

280,800

Main - Special Collections staffing

112,000

Watkins Park Staff

44,800

# of Pos # of FTEs Administrator

2.00

Notes

Larry Price

Delayed opening in Sept 2015 requesting 2 months budget gap

Larry Price

Delayed opening in Jan 2016 requesting 6 months budget gap

Jena Schmid

Funding Special Collections staff to NPL currently in NPL Foundation

Larry Price

Staffing required to maintain expanded Watkins Park space.

Main - Strategic Planning/Data Analysis

70,800

1.00

Kent Oliver

Add'l staff to help Director w/ Special Projects, Strategic Development and Data Analysis

BBTL staffing

141,500

2.00

Elyse Adler

Funding Bringing Books to Life staff to NPL currently n NPL Foundation

Larry Price

Opening the branches of Richland Park, Thompson Lane, Inglewood, Donelson, Goodlettsville

Michael Lusk

Add'l technician who specializes in live (audio) events and audio/visual conservation

Friday Openings Additional Branches

Production Services staffing

280,000

58,000

1.00

Security Services staffing

40,100

1.00

Susan Drye

Add'l guard to patrol Main, answer after hour calls, and ease increased events staffing

Main - Public Technology staffing

66,200

1.00

Jena Schmid

Add'l staff to work on Digital Inclusion and policy related to DI for NPL

IT Cost

28,800

0.00

Tricia Bengel

Monthly costs for Hotspots for patron check-out pilot program

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Tier II:

314,600

6.24 Add'l guard to patrol Main, branches, answer after hour calls, and ease increased events staffing

Security Services staffing

40,100

1.00

Susan Drye

Children's Services

39,500

0.75

Add'l staffing needs for growing staff to Jena Schmid children ratio w/ newly renovated space

Main - Temp Staff @ Main to NPL

95,700

2.00

Jena Schmid

To aid public communication and access to library director as well as Pub Tech

Production Services staffing

58,000

1.00

Add'l technician who specializes in live (audio) events and audio/visual Michael Lusk conservation

Communications staffing

50,900

1.00

Andrea Fanta

Add'l staff to coordinate and assist

Archives Staffing

30,400

0.49

Ken Fieth

Add'l staff to help digitize the archives

Larry Price

To add needed position if Friday hours are restored at remaining library branches

Friday Opening - Remaining locations Tier III:

628,900

2.50

NAZA

370,400

0.00

Elyse Adler

Maintenance Cost

134,400

0.00

Susan Drye

Children's Services

39,500

0.75

Add'l staffing needs for growing staff to Jena Schmid children ratio w/ newly renovated space

Volunteer Svcs staffing

39,800

0.75

Susan Drye

Funding Volunteer Svcs staff to NPL

Limitless Libraries

44,800

1.00

Tricia Bengel

Add'l staff to help with increased

Main Library Evening Hours

Jena Schmid

Open Main Library for Weekday Evenings

16.74

Total Improvement Requests

$ 2,174,100

Increase rate per student to $1320 x 1000 slots and increase in bus costs Costs to provide lawn services for NPL branches

c. Facilities Plan Discussionâ&#x20AC;&#x201D;Larry Price Mr. Price distributed a document detailing long-range branch expansion plans for the next 25 years, through 2040. It ties very closely to Nashville Next projections, which estimate a 40% population increase during that time. The goal is to ensure that 90% of the population is within three miles of library service, and that we retain the current ratio of .88 square feet of library space per person. The plan also includes timelines to renovate (every 16 years) and refresh (every 8 years) existing branch locations. The document is divided into 8-year increments to correspond with Mayoral administrations. A more detailed document will be presented at the March Board meeting.

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Library coverage with projected 2040 population

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BRANCH Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park New Donelson New Hadley Park New Thompson Lane New Inglewood Charlotte/Hillwood Murfreesboro/Briley Smith Springs/Anderson Dickerson/Trinity Richland Park Expansion New Edgehill Nolensville/Harding Charlotte/D.B. Todd Crieve Hall Joelton

FY2017

FY2018

FY2019

FY2020

FY2021

FY2022

FY2023 RF RF

FY2024

NB RN RF RF RF RN NB RN NB RF RN RF RF RF EX RF NB 25,000 20,000 25,000 25,000 25,000 25,000

Future Branch Projects, FY2017- FY2024 NB: New Branch – EX: Expansion – RN: Renovation – RF: Refresh Interior Finishes Numbers indicate square feet

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FY2025

FY2026

FY2027

FY2028

FY2029

FY2030

FY2031 RN RN

FY2032

RN RN RF RF RF RF RN RF RN RN RN RF RN RF NB RF RF RF RF RF RF 25,000 25,000

Future Branch Projects, FY2025 - FY2032 NB: New Branch – EX: Expansion – RN: Renovation – RF: Refresh Interior Finishes Numbers indicate square feet

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FY2033

FY2034

FY2035

FY2036

FY2037

FY2038

FY2039 RF

FY2040

RN NB RF RN RN RN RN RF RN RF RF RF RN RF RN RF RN RN RN RN RN RN RF RF 18,000 20,000 25,000 25,000 25,000 12,000

Future Branch Projects, FY2033 - FY2040 NB: New Branch – EX: Expansion – RN: Renovation – RF: Refresh Interior Finishes Numbers indicate square feet IX. Adjournment The meeting adjourned at 1:24 p.m. Next Board Meeting—12:00 p.m., March 15, 2016 Main Library—Board Room 615 Church Street, Nashville, TN 37219 Respectfully submitted by Beth Deeb 12 | P a g e

FY1617 Board Meeting Schedule Nashville Public Library

July

7/19/2016

August

Main Library No Meeting

September

9/20/2016

Madison Library

October

10/18/2016

Main Library

November

11/15/2016

Bordeaux Library

December

12/20/2016

Main Library

January

1/17/2017

Hermitage Library

February

2/21/2017

Main Library

March

3/21/2017

Pruitt Library

April

4/18/2017

Main Library

May

5/16/2017

Inglewood Library

June

6/20/2017

Main Library

July

7/18/2017

Goodlettsville Library

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Statistical Summary â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library JANUARY DATA pages 14 - 18

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total

Jan-16 Circulation 37,477 6,729 10,367 6,244 3,909 839 14,717 50,679 2,712 437 27,259 9,117 3,776 14,430 52,991 3,271 4,781 1,892 10,307 27,517 10,903 1,354 136,313 4 438,025

eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total

Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours

Month Jan-16 Jan-15 % of Total Circulation 8.56% 18,604 1.54% 7,342 2.37% 10,765 1.43% 5,923 0.89% 3,676 0.19% 36,956 3.36% 15,508 11.57% 48,167 0.62% 2,673 0.10% 434 6.22% 27,315 2.08% 9,696 0.86% 2,383 3.29% 15,564 12.10% 65,183 0.75% 2,499 1.09% 4,494 0.43% 2,024 2.35% 11,153 6.28% 22,542 2.49% 8,742 0.31% 1,054 31.12% 109,422 0.00% 6 432,125

Jan-16 Circulation 25,723 2,570 54,596 48,923 4,501 136,313

Jan-16 2,655 Jan-16 232 1974.25

% Change 2016-2015 101.45% -8.35% -3.70% 5.42% 6.34% -97.73% -5.10% 5.22% 1.46% 0.69% -0.21% -5.97% 58.46% -7.29% -18.70% 30.89% 6.39% -6.52% -7.59% 22.07% 24.72% 28.46% 24.58% -33.33% 1.37%

Jan-16 Year-to-Date 270,405 24,243 77,732 46,096 28,237 137,937 111,792 343,625 21,351 3,265 207,202 70,816 30,463 111,772 321,985 26,376 33,794 13,791 79,693 191,367 72,820 8,450 896,553 31 3,129,796

Jan-15 Circulation 17,213 2,162 40,791 45,474 3,782 109,422

% Change 2016-2015 49.44% 18.87% 33.84% 7.58% 19.01% 24.58%

Jan-16 Year-to-Date 52,481

Active Patron Cards 357,823

Jan-15 267 2034.08

Fiscal Year-to-Date Jan-15 Year-to-Date 156,242 51,982 74,729 39,736 22,927 280,456 109,222 335,764 16,817 3,958 201,978 67,062 19,585 112,942 418,080 12,596 29,883 11,136 76,940 126,618 61,933 5,681 743,227 33 2,979,527

% Change 2016-2015 73.07% -53.36% 4.02% 16.01% 23.16% -50.82% 2.35% 2.34% 26.96% -17.51% 2.59% 5.60% 55.54% -1.04% -22.98% 109.40% 13.09% 23.84% 3.58% 51.14% 17.58% 48.74% 20.63% -6.06% 5.04%

% Change 2016-2015 -13.11% -2.94%

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Statistical Summary â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library JANUARY DATA pages 14 - 18 Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park

Jan-16 Visits 15,832 8,452 10,667 10,032 4,137 0 6,467 21,746 2,829 13,694 9,690 7,924 24,959 52,696 6,725 3,767 5,728 9,554 14,272 7,213 3,829 240,213

Jan-15 Visits 7,131 8,913 8,427 12,449 4,454 19,861 8,049 18,981 4,351 14,698 11,315 4,143 23,378 61,656 4,664 5,381 3,692 18,442 15,829 6,942 6,162 268,918

Jan-16 Assisted Circulation 8,786 1,809 2,109 2,137 846 2 5,471 8,068 607 4,504 1,508 563 6,206 9,017 310 1,009 243 1,542 6,216 2,876 81

% Change 2016-2015 122.02% -5.17% 26.58% -19.42% -7.12% -100.00% -19.65% 14.57% -34.98% -6.83% -14.36% 91.26% 6.76% -14.53% 44.19% -29.99% 55.15% -48.19% -9.84% 3.90% -37.86% -10.67%

Jan-16 Circ / Visit 2.37 0.80 0.97 0.62 0.94 n/a 2.28 2.33 0.96 1.99 0.94 0.48 0.58 1.01 0.49 1.27 0.33 1.08 1.93 1.51 0.35 1.26

Jan-15 Circ / Visit 2.61 0.82 1.28 0.48 0.83 1.86 1.93 2.54 0.61 1.86 0.86 0.58 0.67 1.06 0.54 0.84 0.55 0.60 1.42 1.26 0.17 1.20

% Change 2016-2015 -9.27% -3.35% -23.92% 30.82% 14.49% n/a 18.11% -8.16% 56.04% 7.11% 9.80% -17.15% -13.16% -4.73% -9.22% 51.97% -39.75% 78.39% 35.39% 20.03% 106.74% 4.67%

Jan-16 Express-Check % Circulation Express-Check 21,606 71.09% 2,713 60.00% 5,197 71.13% 1,941 47.60% 1,031 54.93% 0 0.00% 5,307 49.24% 33,607 80.64% 401 39.78% 17,417 79.45% 4,900 76.47% 1,144 67.02% 4,491 41.98% 14,163 61.10% 684 68.81% 1,441 58.82% 153 38.64% 5,624 78.48% 16,747 72.93% 5,508 65.70% 146 64.32%

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Statistical Summary â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library JANUARY DATA pages 14 - 18 Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Public Computer Use Total On SiteComputer Use Total Wireless Use

Website Visits Webserver

Jan-16 Hours Open 224 214 152 159 152 0 159 224 144 214 159 152 224 208 152 152 152 157 224 144 120 3,486

Jan-15 Hours Open 64 197 160 160 160 197 160 197 160 197 160 88 197 232 136 160 160 160 197 160 120 3422

Jan-16 Circ / Hour 167.31 31.44 68.20 39.27 25.72 n/a 92.56 226.25 18.83 127.38 57.34 24.84 64.42 256.87 21.52 31.45 12.45 65.65 122.84 75.72 11.28 125.65

Jan-15 Circ / Hour 290.69 37.27 67.28 37.02 22.98 187.59 96.93 244.50 16.71 138.65 60.60 27.08 79.01 282.83 18.38 28.09 12.65 69.71 114.43 54.64 8.78 126.28

219 229 402 850

199 252 310 761

% Change 2016-2015 10.05% -9.13% 29.68% 11.70%

2,670 2,816 12,938 18,424

3,792 3,232 14,446 21,470

-29.59% -12.87% -10.44% -14.19%

Jan-15 59,347 60,173

% Change 2016-2015 -13.87% -14.75%

Jan-15 474,731

% Change 2016-2015 14.11%

Jan-16

Jan-15

Jan-16 51,116 51,300

Jan-16 541,697

% Change 2016-2015 -42% -16% 1% 6% 12% n/a -5% -7% 13% -8% -5% -8% -18% -9% 17% 12% -2% -6% 7% 39% 28% -0.5%

16 | P a g e

Statistical Summary â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library JANUARY DATA pages 14 - 18

Circulation Year-to-Date

550,000

January

2,979,527 FY15 3,129,796 FY16

450,000

432,125 2015 438,025 2016

350,000

1.37%

250,000

Feb Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Jan

On Site Computer & Wireless Usage Year-to-Date

200,000

January

690,933 FY15 779,713 FY16

150,000

119,520 2015 102,416 2016

100,000

-14.31%

50,000

Feb Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Visits Year-to-Date 2,042,924 FY15 1,923,706 FY16

350,000

January

300,000

268,918 FY15 240,213 FY16

250,000

-10.67%

200,000 Feb Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Jan

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Statistical Summary â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library JANUARY DATA pages 14 - 18

New Card Registrations Year-to-Date 29,536 FY15 52,481 FY16

40,000

January

30,000 20,000

4,794 FY15 2,655 FY16

10,000

-44.62%

Feb Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Total Programs Year-to-Date 4,968 FY15 6,271 FY16

January

1,300

761 2015 850 2016

800

11.70%

300

Feb

Year-to-Date 180,763 FY15 177,652 FY16

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Total Program Attendance

January

40,000

30,000

20,670 FY15 18,424 FY16

20,000

-10.87%

10,000 Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Total Website Visits Year-to-Date 3,147,263 FY15 3,553,048 FY16

600,000

January

500,000

474,731 2015 541,697 2016

400,000

14.11%

300,000 Feb Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Jan

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Statistical Summary â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library FEBRUARY DATA pages 19 - 23

Feb-16 Circulation 36,143 6,786 10,332 6,282 3,831 685 15,108 50,486 3,004 448 28,153 9,345 4,003 14,879 54,843 3,376 4,656 2,064 10,362 27,705 10,907 1,287 134,668 6 439,359

eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total

Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours

Month Feb-16 Feb-15 % of Total Circulation 8.23% 35,639 1.54% 7,165 2.35% 9,416 Jan-00 5,373 0.87% 3,399 0.16% 33,304 3.44% 13,511 11.49% 41,949 0.68% 2,356 0.10% 414 6.41% 25,589 2.13% 8,489 0.91% 726 0.68% 13,813 12.48% 58,378 0.77% 3,051 1.06% 4,074 0.47% 1,538 2.36% 9,819 6.31% 19,498 2.48% 7,981 0.29% 992 30.65% 104,995 2.3584% 18 411,487

Feb-16 Circulation 25,504 2,506 49,372 52,777 4,509 134,668

Feb-16 2,834 Feb-16 248 2181.75

% Change 2016-2015 1.41% -5.29% 9.73% 16.92% 12.71% -97.94% 11.82% 20.35% 27.50% 8.21% 10.02% 10.08% 451.38% 7.72% -6.06% 10.65% 14.29% 34.20% 5.53% 42.09% 36.66% 29.74% 28.26% -66.67% 6.77%

Feb-16 Year-to-Date 306,548 31,029 88,064 52,378 32,068 138,622 126,900 394,111 24,355 3,713 235,355 80,161 34,466 126,651 376,828 29,752 38,450 15,855 90,055 219,072 83,727 9,737 1,031,221 37 3,569,155

Feb-15 Circulation 15,507 2,130 38,130 43,693 5,535 104,995

% Change 2016-2015 64.47% 17.65% 29.48% 20.79% -18.54% 28.26%

Feb-16 Year-to-Date 55,315

Active Patron Cards 355,690

Feb-15 269 1769.50

Fiscal Year-to-Date Feb-15 Year-to-Date 191,881 59,147 84,145 45,109 26,326 313,760 122,733 377,713 19,173 4,372 227,567 75,551 20,311 126,755 476,458 15,647 33,957 12,674 86,759 146,116 69,914 6,673 848,222 51 3,391,014

% Change 2016-2015 59.76% -47.54% 4.66% 16.11% 21.81% -55.82% 3.40% 4.34% 27.03% -15.07% 3.42% 6.10% 69.69% -0.08% -20.91% 90.15% 13.23% 25.10% 3.80% 49.93% 19.76% 45.92% 21.57% -27.45% 5.25%

% Change 2016-2015 -7.81% 23.30%

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Statistical Summary â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library FEBRUARY DATA pages 19 - 23 Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Feb-16 Visits 14,882 12,172 11,773 17,370 3,768 0 7,398 25,574 3,171 21,657 10,474 6,450 30,554 61,556 6,381 4,053 5,229 16,367 17,409 7,764 4,748 288,750

Feb-15 Visits 16,584 9,824 7,036 10,863 3,894 17,252 6,967 18,310 3,454 13,498 10,504 0 21,529 53,930 8,261 4,734 2,537 15,845 13,317 5,867 4,506 248,712

% Change 2016-2015 -10.26% 23.90% 67.33% 59.90% -3.24% -100.00% 6.19% 39.67% -8.19% 60.45% -0.29% n/a 41.92% 14.14% -22.76% -14.39% 106.11% 3.29% 30.73% 32.33% 5.37% 16.10%

Feb-16 Circ / Visit 2.43 0.56 0.88 0.36 1.02 n/a 2.04 1.97 0.95 1.30 0.89 0.62 0.49 0.89 0.53 1.15 0.39 0.63 1.59 1.40 0.27 1.06

Feb-15 Circ / Visit 2.15 0.73 1.34 0.49 0.87 1.93 1.94 2.29 0.68 1.90 0.81 n/a 0.64 1.08 0.37 0.86 0.61 0.62 1.46 1.36 0.22 1.23

% Change 2016-2015 13.01% -23.56% -34.42% -26.88% 16.48% n/a 5.31% -13.83% 38.88% -31.43% 10.40% n/a -24.10% -17.69% 43.25% 33.49% -34.89% 2.16% 8.69% 3.27% 23.13% -14.37%

Feb-16 Assisted Feb-16 Express-Check % Circulation Circulation Express-Check 8,505 19,759 69.91% 1,724 2,639 60.49% 2,095 5,146 71.07% 1,781 1,909 51.73% 739 1,012 57.80% 5 0 0.00% 4,359 6,628 60.33% 7,948 32,597 80.40% 558 414 42.59% 5,094 17,695 77.65% 1,563 4,817 75.50% 595 1,192 66.70% 6,510 4,287 39.71% 8,746 14,332 62.10% 248 732 74.69% 841 1,283 60.40% 251 180 41.76% 1,453 5,576 79.33% 7,228 15,473 68.16% 2,988 5,229 63.64% 73 68 48.23%

20 | P a g e

Statistical Summary – March 15, 2016 Nashville Public Library FEBRUARY DATA pages 19 – 23 Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Public Computer Use Total On SiteComputer Use Total Wireless Use

Website Visits Webserver

Feb-16 Hours Open 232 232 160 160 160 0 160 232 160 232 160 160 232 224 160 160 160 160 232 160 128 3,664

Feb-15 Hours Open 180 190 152 152 144 180 152 190 144 190 152 0 190 210 152 152 152 152 190 152 96 3,272

Feb-16 Circ / Hour 155.79 29.25 64.58 39.26 23.94 n/a 94.43 217.61 18.78 121.35 58.41 25.02 64.13 244.83 21.10 29.10 12.90 64.76 119.42 68.17 10.05 119.91

Feb-15 Circ / Hour 197.99 37.71 61.95 35.35 23.60 185.02 88.89 220.78 16.36 134.68 55.85 n/a 72.70 277.99 20.07 26.80 10.12 64.60 102.62 52.51 10.33 125.76

249 285 429 963

188 200 363 751

% Change 2016-2015 32.45% 42.50% 18.18% 28.23%

3,652 3,584 20,431 27,667

3,070 2,383 15,199 20,652

18.96% 50.40% 34.42% 33.97%

Feb-16 53,526 54,801

Feb-15 50,682 66,248

% Change 2016-2015 5.61% -17.28%

Feb-16 514,566

Feb-15 433,989

% Change 2016-2015 18.57%

Feb-16

Feb-15

% Change 2016-2015 -21% -22% 4% 11% 1% n/a 6% -1% 15% -10% 5% n/a -12% -12% 5% 9% 27% 0% 16% 30% -3% -5%

21 | P a g e

Statistical Summary â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library FEBRUARY DATA pages 19 - 23

Circulation Year-to-Date

550,000

February

3,391,014 FY15 3,569,155 FY16

450,000

411,487 2015 439,359 2016

350,000

6.77%

250,000

Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb

On Site Computer & Wireless Usage Year-to-Date

200,000

February

807,863 FY15 888,040 FY16

150,000

116,930 2015 108,327 2016

100,000

-7.36%

50,000

Mar Apr May Jun

Jul

Aug Sep

Oct

Nov Dec

Jan

Feb

Visits Year-to-Date 2,291,636 FY15 2,212,456 FY16

350,000

February

300,000

248,712 FY15 288,750 FY16

250,000

16.10%

200,000 Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Feb

22 | P a g e

Statistical Summary â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library FEBRUARY DATA pages 19 - 23

New Card Registrations Year-to-Date 32,179 FY15 55,315 FY16

40,000

February

30,000 20,000

2,643 FY15 2,834 FY16

10,000

7.23%

0 Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb

Total Programs Year-to-Date 5,719 FY15 7,234 FY16

February

1,300

751 2015 963 2016

800

28.23%

300 Mar

Year-to-Date 201,415 FY15 205,319 FY16

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Total Program Attendance

February

40,000 30,000

20,652 FY14 27,667 FY15

20,000

33.97%

10,000 Mar

Apr May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Total Website Visits Year-to-Date 3,581,252 FY15 4,067,614 FY16

600,000

February

500,000

433,989 2015 514,566 2016

400,000

18.57%

300,000 Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Feb

23 | P a g e

Financial Overview â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of January 31, 2016 10101 Public Library GSD-General - Operating PY Budget PY Actuals PY% Thru Thru Thru Prior YTD Current Mo. Current Mo. Current Mo. Variance

Prior Year Budget

Current Annual Budget

CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance

Variance Explanation

EXPENSES: Salaries:

Regular Pay

Overtime

All Other Salary Codes

Total Salaries

10,728,000

6,258,000

5,995,773

95.8%

35,300

20,592

45,416

220.6%

-24,824

1,215,300

708,925

734,485

11,978,600

6,987,517

6,775,674

Fringes

4,839,500

2,823,042

3,042,263

Other Expenses: Utilities Professional & Purchased Services

1,643,100 1,925,400

958,475 1,123,150

681,787 820,884

Travel, Tuition & Dues Communications

Repairs & Maintenance Services Internal Service Fees All Other Expenses

TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions

262,227 12,338,700

7,197,575

1,041,601

6,310,068

87.7%

887,507

35,300

20,592

1,413

34,630

168.2%

-14,038

103.6%

-25,560 1,215,300

708,925

366,854

1,226,465

97.0%

211,843 13,589,300

7,927,092

1,409,868

107.8% -219,221 5,301,100

71.1% 73.1%

276,688 1,643,100 302,266 2,279,400

17,700 593,400

10,325 346,150

28,356 545,975

274.6% -18,031 157.7% -199,825

483,100 1,148,300 1,818,900

281,808 669,842 1,061,025

324,028 669,842 860,503

115.0% 100.0% 81.1%

24,448,000 14,261,334 13,749,312

96.4%

7,571,163

173.0% -517,540

95.5%

3,092,308

634,652

3,186,722

103.1%

958,475 1,329,650

29,193 14,562

670,760 780,524

70.0% 58.7%

62,700 598,400

36,575 349,067

6,011 8,143

36,955 221,432

101.0% 63.4%

-42,220 493,100 0 1,331,300 200,522 2,196,400

287,642 776,592 1,281,233

29,943 110,979 111,556

351,549 777,056 919,406

122.2% 100.1% 71.8%

512,022 27,494,800 16,038,634

2,354,907 14,515,567

90.5%

355,929

LIB is at 87.7% thru JAN. Vacancies are being filled as quickly as possible. However, NPL will keep an eye on expenditures. LIB is over budget at 168.2% thur JAN. With staffing levels, OT is necessary at times to fulfill NPL needs especially with Maintenance and Security issues. LIB is 173.0% thru JAN. This is not unusual for this time of year after summer vacations. NPL expects this line item to even out over the FY. LIB is at 95.5% of total budgeted salaries thru JAN. With vacancies being filled, OT and vacation leave, currently NPL is on budget. However, NPL will monitor expenditures closely throughout the FY.

Fringe is at 103.1% thru JAN due to higher overall fringe costs. LIB does not have -94,414 much control over fringe costs.

287,715 549,126 Travel is currently under budget. However, monthly parking passes for Main employees are the biggest expense and we anticipate being over at the end of the FY -380 in this line item. 127,635 LIB is at 122.2% of budget thru JAN. W/O 4% funds for major repairs during the warmer months we are experiencing above avg repair costs. LIB will monitor -63,907 closely. -464 Internal Service Fees have been posted. 361,827 Library is under budget (90.5%) for FY16 YTD. NPL will monitor ALL expenditures closely as the fiscal year progresses to 1,523,067 ensure we are on budget by year end.

450,900

263,025

232,028

88.2%

30,997

427,500

249,375

25,730

220,428

88.4%

28,947

0 0 0 0 0 0 0 450,900

0 0 0 0 0 0 0 263,025

0 0 0 0 0 0 0 232,028

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 88.2%

0 0 0 0 0 0 0 30,997

0 0 0 0 0 0 0 427,500

0 0 0 0 0 0 0 249,375

0 0 0 0 0 0 0 25,730

0 0 0 0 0 0 0 220,428

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 88.4%

0 0 0 0 0 0 0 28,947

0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0 0 0 0 0 0

0 450,900

0 263,025

0 232,028

0.0% 88.2%

0 30,997

0 427,500

0 249,375

0 25,730

0 220,428

0.0% 88.4%

0 28,947

380 330 50

SUMMARY OF VARIANCE:

24 | P a g e

Personnel Summary â&#x20AC;&#x201C; March 15, 2016 Nashville Public Library

January & February 2016 New Hires & Resignations

2016 New Hires Name

Classification

Smith, LaKenya Robinson, Jelani Palmer, Andrew Gilpin, Mary Stuart, Natalie Wood, Josephine Martin, Cassidy Hand, Frank Smith, Kennedy Phouthavong, Megan Donahue, Jamie Bland, Emily Frederick, Deborah Metzger, Brittany Crowder, Jessica Fears, Deandre Williams, Melissa McMahon, Kevin

Circulation Supervisor Library Page Circulation Assistant 1 Librarian 1 Library Associate 1 Program Specialist 1 Library Page Library Associate 1 Library Page Library Page Library Associate 1 Library Associate 1 Library Page Librarian 1 Circulation Assistant 1 Circulation Assistant 1 Circulation Assistant 1 Circulation Assistant 1

Hire Date 1/3/2016 1/3/2016 1/3/2016 1/3/2016 1/3/2016 1/17/2016 1/31/2016 1/31/2016 1/31/2016 1/31/2016 1/31/2016 2/14/2016 2/14/2016 2/28/2016 2/28/2016 2/28/2016 2/28/2016 2/28/2016

Location Edmondson Pike Reference - Main Madison Bellevue Hermitage Public Relations Madison Reference - Main Madison Bellevue Pruitt Madison Bellevue Madison Hermitage Bordeaux Southeast Edmondson Pike

2016 Resignations Name

Classification

Corlew, Stanley Baumgartner, Susan Pruitt, Katherine Strock, Adrienne Christmon, Brennan Hindman, Mary Moore, Jane Catalan, Candy

Custodian 1 Library Page Admin Assistant Library Mgr 2 Library Page Librarian 1 Circulation Asst 1 Circulation Asst 1

Resignation Date 1/1/2016 1/2/2016 1/29/2016 2/12/2016 2/13/2016 2/17/2016 2/17/2016 2/20/2016

Location Custodial Srvs-Branches Bellevue Business Office Teen Services Hadley Park Goodlettsville Limitless Libraries Thompson Lane

25 | P a g e

Personnel Summary – March 15, 2016 Nashville Public Library NPL Vacancies as of 01/31/2016 = Approved to fill by OMB = Requesting permission to fill from OMB = Vacancies that have not yet been requested to fill = New position vacancies to request

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50

Division / Branch ADMIN SVCS ARCHIVES

Title ADMIN ASSIST ARCHIVES ASSIST 3

Grade SR09 SR06

Name VACANT (K PRUITT) VACANT (K SIRKO)

BORDX BORDX CIRC CIRC ED PIKE ED PIKE ED PIKE GRN HILLS GRN HILLS GRN HILLS HERM HERM HERM LOOBY MADISON NORTH SE OP & MAIN-BR OP & MAIN-BR OP & MAIN-MN MAILROOM SHARED SYS SHARED SYS

CIRCULATION ASSIST CIRCULATION ASSIST CIRCULATION ASSIST CIRCULATION ASSIST CIRCULATION ASSIST CIRCULATION ASSIST CIRCULATION ASSIST

SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04

VACANT - NEW FRIDAY OPENING VACANT-(D MCREYNOLDS) VACANT (E DERKACH) VACANT (C IRIZARRY) VACANT - NEW FRIDAY OPENING VACANT - NEW FRIDAY OPENING VACANT - NEW FRIDAY OPENING VACANT (J. BRADFORD) VACANT - NEW FRIDAY OPENING VACANT - (C. JOHNSON) VACANT - NEW FRIDAY OPENING VACANT - NEW FRIDAY OPENING VACANT -(l. FAITHFUL) VACANT - (D. MCREYNOLDS VACANT (A PALMER)

CIRCULATION ASSIST 1

SR04

CIRCULATION ASSIST 1 CUSTODIAN 1 - Branch CUSTODIAN 1 - Branch CUSTODIAN 1 - Main EQUIP OPERATOR 1 INFO SYSTEMS APP TECH 1 INFO SYSTEMS APP TECH 1

SR04 TG03 TG03 TG03 TG05

TECH SVCS ADMIN SVCS MAIN ADMIN MAIN ADMIN MAIN ADMIN TECH SVCS

INFO SYSTEMS APP TECH 1 LIBRARY ASSIST DIRECTOR LIBRARY ASSIST DIRECTOR LIBRARY ASSIST DIRECTOR LIBRARY ASSIST DIRECTOR LIBRARY ASSIST DIRECTOR

SR08 SR08 SR08 SR15 SR15 SR15 SR15 SR15

VACANT - NEW SHARED SYSTEMS VACANT - NEW SHARED SYSTEMS VACANT (M JONES) VACANT ADMIN SVCS -PROMOTIONAL VACANT BRANCH SVCS- PROMTIONAL VACANT COMM ENGAGEMENT-PROM VACANT MAIN LIBRARY -PROMOTIONAL VACANT TECH SVCS-PROMOTIONAL

MADISON

LIBRARIAN

SR09

VACANT- (C.SHIVERS)

LIBRARIAN 1

SR09

VACANT - NEW FRIDAY OPENING

LIBRARIAN 2

SR10

BORDX ED PIKE MADISON

BORDX ED PIKE GRN HILLS NEIGH GRT MAILROOM TECH SVCS ADMIN SVCS REF SECURITY

LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE MAIL CLERK CARRIER OFFICE SUPPORT REP 2 OFFICE SUPPORT SPEC 2 PROGRAM SPECIALIST 2 PROPERTY GUARD 2

SR06 SR06 SR06 SR13 SR02 SR02 SR02 SR02 SR02 SR05 SR05 SR08 SR08 SR05

NEIGH GRT

LIBRARY PAGE

CONF CNTR

TECHNICAL SPECIALIST 1

SR02 SR11

BORDX BELLEVUE

1 1 1 1 1 1 1

CIRCULATION ASSIST 1 CIRCULATION ASSIST CIRCULATION ASSIST CIRCULATION ASSIST CIRCULATION ASSIST CIRCULATION ASSIST CIRCULATION ASSIST CIRCULATION ASSIST

SR04 1 1 1 1 1 1 1

FPS F F

FTE 1.00 1.00

F F F

1.00 1.00 1.00

F F F

1.00 1.00 1.00

0.49

F F F F F F F

1.00 1.00 1.00 1.00 1.00 1.00 1.00

VACANT (G KIRKPATRICK) mv to NO

0.49

VACANT VACANT VACANT VACANT VACANT

F F F F F F F

1.00 1.00 1.00 1.00 1.00

- NEW FRIDAY OPENING - NEW FRIDAY OPENING - (S CORLEW) (D DENSON) - NEW FRIDAY OPENING

F F F F F F F

1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00

VACANT (J. LANE)

F F

1.00 1.00

VACANT - NEW FRIDAY OPENING VACANT - NEW FRIDAY OPENING VACANT (K BASS)

F F F

1.00 1.00 1.00

VACANT (J HUNSICKER) VACANT (S. BAUMGARTNER)

F P

1.00 0.49

VACANT VACANT VACANT VACANT VACANT VACANT VACANT VACANT VACANT VACANT VACANT

P P P P F F F F F

0.49 0.49 0.49 0.38 1.00 1.00 1.00 1.00 1.00

F F

0.49

- NEW FRIDAY OPENING - NEW FRIDAY OPENING - NEW FRIDAY OPENING (K MABERRY) (T STEVENS) (K SHAW) (A. PIERCE) - NEW FOR ARTS (FANN, C) (K MABERRY) NEW PRODUCTION SVCS

1.00

26 | P a g e

Brief Area Updates – March 15, 2016 Nashville Public Library Administrative Services Report Safety/Security: January  7 staff members at the Bordeaux branch completed their C.P.R./A.E.D. certification course. The A.E.D. is near the laptop check out station, ready for use.  Pruitt branch had a new building alarm system installed.  Started discussing our 2016 Security and Safety training program with staff. Security handbook and emergency evacuation plan is at our print shop and we’ll start discussions with divisions at Main and the branch locations as soon as we have the copies. Breakdown of incidents for the month of January 2016: o Ambulance calls — 2 o Arrest — 1 o Alarms — 3 o Injures — 3 o Theft — 1 Number of suspensions by conduct violation numbers: #5 — 3 #6 — 3 #8 — 4 #10 — 2 #16 — 1

#17 — 6 #21 — 1 #22 — 1 #23 — 1

Delivery: January Main:  Received 681 incoming UPS packages; sent out 37 packages UPS GROUND  50 overnight packages received from FedEx, DHL, etc.  Received 91 mail inserts from the U.S. Post Office and sent 85 mail inserts to Metro Mail for postage.  27 special deliveries from Ikon, Supply Room, Advance Supply, Firefly, etc. Branches:  In January we moved 5,216 hold bins (166,912 items), 4,670 non-hold bins (149,440 items), 427 A/V bins (13,664 items) and 959 Circulation bins (30,688 items). Grand total of 11,272 bins moved, a total item count of 360,704 with an average of 626 bins and 20,039 items moved per day.  Sent 180 boxes to the Southern Book Debindery for recycling.  Sent 8 skids of books to BWB  Daily complete Percentages: Holds 18 of 18 days for 100% Building Maintenance: January Work Orders:  189 completed (12 preventive maintenance; 177 corrective)  51 open 27 | P a g e

eMaint system is now generating PM's for Main and Branch libraries based on the ASSET list (195 items). 296 items in the PM schedule (annual, monthly, etc.). Completed Projects:  Bordeaux: sealed foundation crack to keep ants out  Goodlettsville: replaced all soap dispensers; repaired exterior lights (Southeast Electric); installed LEED plaque; repaired frozen water pipe  Green Hills: repaired boiler; repaired exterior building lights (Southeast Electric); rebuilt domestic backflow device (Lee Co.)  Hermitage: repaired boiler (Dillingham & Smith); replaced all Men's RR sink faucets (from vandalism)  Inglewood: thawed water main  Main: repaired elevator 4 (Otis Elevators); repaired roof drain leak (Dillingham & Smith); PM's on AHU 1 & 2; PM's on chilled water pumps; PM's on Server RM condensing unit; assisted security and contractors repairing elevator smoke detector; supported Mechanical contractor on B1 renovation  North: repaired frozen pipe (Dillingham & Smith)  Pruitt: replaced fan belt AHU 1; repaired elevator (Otis Elevator)  Richland Park: replaced staff toilet (Lee Co.) Open Projects:  Bordeaux: recalibrate AHU 5 temperature sensor (Dowdle Construction); resize AHU8 return duct to 150 CFM (Dowdle Construction)  Donelson: repair parking pole light (Southeast Electric)  East: plaster damage (renovation); install new handicapped door and controls (renovation)  Goodlettsville: re-establish SANYO HVAC communication  Hadley Park: replace broken window from vandalism (TN Glass)  Hermitage: tint some of the windows  Madison: windows leak during intense rain (PO submitted); replace air handler flexible boot (Lee Co.)  Main Library: repair damage to tree bed by book statue; replace 3rd floor water fountains; replace NAE 2, 1st & 2nd floor east & west (quotes due 1/12/16); repair loading dock lights  Old Hickory: repair sink hole in parking lot  Pruitt: repair AHU 1 for staff work area in old fire hall (Lee Co./ON HOLD); repair parking lot light (Southeast Electric) Safety/Security: February  An Automated External Defibrillator (A.E.D.) is now at Bordeaux, located on the wall between the laptop check out station and the restrooms. Bordeaux staff has completed C.P.R. /A.E.D. certification.  Covers were placed over 7 fire alarm pull stations at Main (courtyard, Children’s, 3rd floor public computer side, 2 at the 1st floor entry/exit doors) to prevent small children or disgruntled patrons from pulling the alarm when there is not a fire situation. A local alarm will sound if the protective cover is lifted but the building alarm will not sound unless the actual pull station handle is pulled.  Several trips to surplus from Main, East, Madison, and Inglewood.  Conducted 3 safety meetings with staff at Main covering fire extinguisher types and how to operate. Discussed updated evacuation plan, active shooter plan, and other items in the new security handbook. Breakdown of incidents for the month of February 2016: o Ambulance calls — 9 28 | P a g e

o o o o o o o

Suspicious act — 1 Alarms — 8 Injuries — 3 Theft — 1 Vehicle theft — 1 (Manager at Pruitt) Vehicle accident — 1 (Madison, patron drove over HC sign, hit bike rack) 105 Vehicle report — 1 (NPL Delivery driver hit parked vehicle at Watkins Park)

Number of suspensions by conduct violation numbers: #6 — 1 #8 — 10 #10 — 5 #16 — 1 #17 — 11

#20 — 4 #21 — 3 #22 — 3 #23 — 2

Suspensions for February: # of Patrons 2 3 4 14

# of days suspended 5 30 90 365

Delivery: February Main:  Received 793 incoming UPS packages; sent 47 packages out UPS GROUND  79 overnight packages received from FedEx, DHL, etc.  Received 121 inserts of mail from the U.S. Post Office; sent 83 inserts of mail to Metro Mail for postage.  26 special deliveries from Ikon, Supply Room, Advance Supply, Firefly, etc. Branches:  Moved 5,543 hold bins (177,376 items), 5,137 non-hold bins (164,384 items), 435 A/V bins (13,920 items) and 1155 Circulation bins (36,960 items). This gives us a grand total of 13,920 bins moved, a total item count of 392,640 with an average of 614 bins and 19,632 items moved per day.  Sent 180 boxes to the Southern Book Debindery for recycling.  Sent 8 skids of books to BWB  Daily complete Percentages: Holds 20 of 20 days for 100% Building Maintenance: February Work Orders:  300 completed (62 preventive maintenance; 238 corrective)  75 open eMaint system is now generating PM's for Main and Branch libraries based on the ASSET list (227 items). 414 items in the PM schedule (annual, monthly, etc.).

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Not all PM's are created equal. Some PM's accomplished this month took whole days (Goodlettsville zone pan cleaning). Completed Projects:  Bordeaux: 6 PM's completed: replaced AHU 4 DAT sensor (SM Lawrence); supported early voting; changed meeting room lights  Donelson: changed lights in Children's, staff workroom, and meeting room; repaired parking pole light (Southeast Electric)  East: 1 PM completed: worked lights up and down stairs  Edgehill: 1 PM completed: repaired outside lights  Edmondson: 3 PM's completed: supported renovation; repaired reheat and chilled water loops (SM Lawrence); repaired roof leak (RSS)  Goodlettsville: 4 PM's completed: cleaned carpet; repaired outside lights (Southeast Electric)  Green Hills: 6 PM's completed: supported early voting; cleaned out the ditch  Hadley Park: cleaned and stain-guarded carpet; replaced broken window (vandalism, TN Glass)  Hermitage: 1 PM completed: supported early voting; removed dead tree  Inglewood: cleaned out the ditch; worked lights  Looby: 3 PM's completed: installed carbon monoxide detector; replaced stained carpet squares; cleaned carpet  Madison: 1 PM completed: replaced air handler supply fan flexible boot (Lee Co.); supported early voting; repaired bike rack and signs from auto damage  Main: 23 PM's completed: 95 corrective maintenance items completed, which were heavy on plumbing, lights, and support. These could not have been accomplished without augmenting with Branch Maintenance staff — we will continue to do so and use over time as needed. o supported early voting o supported B1 renovation o supported John J. Hooker memorial o replaced NAE 2 in Metasys system (Johnson Controls)  North: 1 PM completed  Old Hickory: 1 PM completed: cleaned carpet  Pruitt: cleaned carpet; repaired Auditorium doors (Door Tech); repair parking lot light (Southeast Electric)  Richland Park: 5 PM's completed: repaired staff toilet water supply (SM Lawrence); replaced AHU 1 air flow pressure switch  Thompson Lane: 6 PM's completed: repaired Children's roof drain line Open Projects:  Bordeaux: recalibrate AHU 5 temperature sensor (Dowdle Construction); resize AHU8 return duct to 150 CFM (SM Lawrence); resolve ANT issue (Cook's Pest Control); AHU 11 replace reheat solenoid, PO submitted (SM Lawrence); AHU 8 (data RM) enlarge air return, PO submitted (SM Lawrence); AHU 3 replace reheat solenoid, PO submitted (SM Lawrence); ALL 11 air handlers verify outside air dampers open properly, PO submitted (SM Lawrence)  East: plaster damage (renovation); install new handicapped door and controls (renovation); paint exterior doors and trim, wood and metal (Irwin Paint)  Goodlettsville: re-establish SANYO HVAC communication  Hadley Park: paint exterior trim (TN Paintworks)  Hermitage: tint some windows  Madison: windows leak during intense rain (PO submitted); replace air handler return fan flexible boot (Lee Co.) 30 | P a g e

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Main Library: repair damage to tree bed by book statue; replace water fountains 3rd floor; replace heat pump B variable frequency drive (Lee Co.); replace heat pump A triple-duty valve (Lee Co.); replace AHU 1 fans flexible boots (6) (Lee Co.); replace AHU 2 fans flexible boots (6) (Lee Co.); resolve low static issue AHU 2 (Lee Co.); repair loading dock lights Old Hickory: repair sink hole in parking lot (completed 3/2/16) Pruitt: repair AHU 1 for staff work area in old fire hall (Lee Co.) ON HOLD

Branch Services Report Branch Library Renovations The Edmondson Pike branch library will reopen with a ribbon cutting by Mayor Barry on Tuesday, May 10 at 10:30 a.m. New interior paint color are brightening up the branch and making it feel much more open. We are in the interior finish stages during March. Staff will return on April 4 and begin unpacking the boxes of books and materials that have been in storage since October. We are confident that the Edmondson Pike community will be as wowed by the transformation of their branch as the Bordeaux community was with theirs. The Watkins Park branch library closed on Tuesday March 1. Since the branch is so small it took movers all of three hours to box up the collection and move all of the furniture out of the branch. Construction Plans have been submitted to Metro Codes for permitting. The roofing and tuck pointing project at East Branch is nearing completion. We will close the branch during MNPS spring break, March 21 – 27 in order to do some interior repairs resulting from prior roof leaks. Branch Staffing During the past 6 weeks branch managers and supervisors have been busy hiring, hiring, hiring. By the end of March we will have filled 34 branch positions. And we still have vacancies yet to fill. In truth given over 190 branch positions it is unlikely we will ever have a week without a vacancy. Reduce, Reuse, Recycle Looking forward to spring, branch staff throughout the system have been in purge and organize mode. While we hate to throw things away we are happy to recycle and to reuse at other locations items no longer needed at their current homes. As we continue to push a “less is more” and “just in time” culture throughout NPL, we see staff getting on board and embracing more efficient use of our resources.

Main Report Building  Main Library is preparing for its next building project which will begin in April. The Talking Library will relocate from its current location in Madison to the Main Library where it will merge with the Library Services for the Deaf and Hard of Hearing to create one Equal Access Division. A new Production Suites will be built at Main for them to record and air local newspapers and books. Staffing  Thaxton Waters has been hired to be the new Art Gallery Coordinator. 31 | P a g e

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Teens Division manager, Adrienne Strock, has relocated to New Orleans. The position has been posted to fill. Programs  February marked the beginning of our oral history project for Estámos Aquí. Staff provided oral history trainings for the Conexión Américas and NAZA project, collecting conversations between current students and elder Glencliff High School alumni. Staff have conducted a total of 10 oral histories in February with more planned for March.  Part of the Conversations@NPL series, Deepa Iyer came to the Library to read from her book We Too Sing America: South Asian, Arab, Muslim and Sikh Immigrants Shape Our Multiracial Future. The book was featured in Booklist as one of the Top 10 Multicultural Non-Fiction Books of the Year.  The 6th Annual LEGO Competition had 282 entries, with more than 300 builders creating the entries. Over the course of the 2-day Competition, more than 1,500 people came to the library for the event. The award ceremony on Sunday was standing room only with spillover into the conference center.  NPL has been awarded the LRNG Innovators Challenge Grant which will fund teen programming at Woodland Hills Youth Development Center. Staff from NPL’s Teens Division work with Studio NPL to provide regular digital media workshops and book discussion programs at the facility.

Communications NPL Communications moved forward on its social media strategy, as well as its strategy for library card signups (new patron acquisition). Josephine Wood, NPL’s new social media specialist, reported 10,000 Facebook followers; more than 77,000 Twitter impressions; and 1,000 followers on Instagram. Meanwhile, we are approaching 12,000 Twitter followers. What’s more, NPL Communications launched a social media ad campaign, promoting NPL’s free products to Facebook users in Davidson County, whom we targeted using Facebook analytics. Finally, thanks to our Public Information Officer, Emily Waltenbaugh, our success among news media remains very strong. For example, February coverage included:     

Full-page spread by Ms. Cheap (Mary Hance) on NPL’s African-American History Month programs News 5 coverage of African-American History Month programming Ms. Cheap’s endorsement of NPL’s public technology classes Tennessean coverage of a Wikipedia edit-a-thon, which our Special Collections Center hosted for citizens to digitize Civil Rights history Coverage of NPL’s annual LEGO competition at the Main Library (Tennessean, News 5, News 2)

Collections and Technology Services Report We have launched our new website to staff for feedback. The website is entirely reconfigured and is now based on how a patron would search for library information rather than organized by library departments. The new system is based on an open source Content Management System so that it is easier to update things, has a more consistent look and feel, and prevents staff from touching multiple pages to update one element. The new site is responsive so that it works well on whatever device a person is using as it completely re-organizes itself to work on mobile phones, tablets and large screens. We have also had the opportunity to add Arabic and Spanish pages. 32 | P a g e

Our blog is also much more prominently featured and we have recruited more staff to contribute to it on a regular basis. As part of the web redesign, we have also worked with the Communications team so that we can more easily feed event calendar information to them for the Unbound print publication. With the new website, we have also rolled out some new products for patrons to try. Lynda.com is proving to be very popular as is Artist Works and BrainHQ. Ebooks and EAudiobooks continue to grow in popularity and we have the most used music download and streaming in the country.

Community Engagement Puppet Truck  Puppet Trucks conducted 72 programs to an audience of 4944  The Puppet Truck had the opportunity to perform Anansi the Spider at Andrew Jackson’s Hermitage  Puss in Boots was the featured show at the Junior League of Nashville’s - All Booked Up event held at Nashville Children’s Theater. Wishing Chair  74 programs with 11,828 in attendance for Jan. and Feb. Bringing Books to Life  92 programs with 1510 in attendance for Jan. and Feb.  BBTL trained 34 MNPS Media Specialists on the Every Child Ready to Read Curriculum. The hope is that parents will hear a unified early literacy message whether they visit their child’s school library or a public library.  MNPS has been a major partner in our Loving & Learning workshops. With a team of Pre-K Family Involvement Specialists, we offer more workshops than ever before at MNPS locations.  National Center for Families Learning is planning to produce a publication featuring eight of the past ten Toyota Family Teachers of the Year, including Liz Atack! Adult Literacy  Hosted 37 events serving 399 people. Offered a half-day conference, with 72 attendees. It was a huge success with exhibitors from over 20 local social service agencies, a visit from Mayor Barry, a motivational speech from Brian Williams of Hands On Nashville, and the presentation of our very first Adult Educator of the Year Award.

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Our 3 new online Facebook groups boast over 150 members, and promote active conversations between educators.

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Our mobile lab offered 23 sessions serving 119 students. We continue weekly sessions with Martha O’Bryan and Project Return; and added sessions at Room in the Inn, Cameron College Prep, Cole Elementary FRC, and Valor.

 We have 15 new members of NPL’s immigrant advisory committee. NAZA  NAZA’s Leadership Council has been reconstituted with Mayor Barry and Kent Oliver as cochairs. Francie Hunt, representing the NPL Board and Lee Molette representing the NPLF Board, are both members of this advisory council.  NAZA took several members of the Metro Council on a tour of Southeast. Visitors included CM-atlarge John Cooper, CM Jeremy Elrod from Crieve Hall, and Angie Henderson, Chair of the Council’s committee on Parks, Libraries, and Recreation. 33 | P a g e

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NPL, MNPS, and other NAZA-connected staff have negotiated an updated MOU, including a Data Exchange and Confidentiality agreement, which the NPL Board is considering today.

Studio  Studio NPL and the Digital Inclusion fellow launched a co-program/contest for teens to create videos challenging adults to get online  Brought on new mentor, Jayson Wall, an established 3D print designer, 3D printed Fashion Designer, and YOUtube star to teach mobile lab events and lead students in 3D printing and video workshops  Accepted as presenters at both the Tennessee Arts Commission’s Collective Impact Conference (presentation on hiring, training, developing and managing working artists) and Harpeth Hall STEM think tank conference (workshop on building easy robots in 1 session) presented by Studio NPL mentor Salon  75 people attended the Debbie Macomber Salon.  The spring 2016 schedule includes southern humorist Roy Blount, Jr.; film and TV actress Kimberly Williams-Paisley; National Book Award for Fiction recipient Louise Erdrich; children’s author and twotime Newberry Medal winner Kate DiCamillo; and Pulitzer Prize winner Richard Russo. A fall Salon with celebrated novelist Jonathan Safran Foer has also been added. Indie Lens  95 people attended the screening and discussion of Stanley Nelson’s film The Black Panthers.

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Old Business Nashville Public Library NAZA MOU MEMORANDUM OF UNDERSTANDING BY AND BETWEEN NASHVILLE PUBLIC LIBRARY OF THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY AND THE METROPOLITAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY BY AND THROUGH METROPOLITAN NASHVILLE PUBLIC SCHOOLS

This MEMORANDUM OF UNDERSTANDING is made and entered into this ___________ day of _____________, 20___, by and between Nashville Public Library of the Metropolitan Government (hereinafter “NPL”), and Metropolitan Nashville Public Schools (hereinafter “MNPS”). The purpose of this agreement is to describe the means by which NPL and the MNPS shall collaborate in order to support and further the work of the Nashville After Zone Alliance (NAZA), which operates from within the Community Engagement Division of NPL. NAZA is an expanded learning system for the students of the schools of MNPS (collectively, “Metro Schools”), which operates after school and in the summer. It offers the After Zone and a Summer Zone.  The After Zone is a coordinated network of afterschool providers that offer quality learning opportunities especially for Metro Schools’ middle school students (grades five through eight) at no cost in safe and convenient locations across the county.  The Summer Zone offers Nashville Scholars, a four-week summer academy for rising eighth through eleventh graders that supports the students’ success in high school and beyond. NAZA addresses barriers to student participation by working in collaboration with NPL and MNPS to:  Offer coordinated outreach/recruitment so that Metro Schools’ diverse students/families know about programs and how to enroll;  Coordinate scheduling to make access as easy as possible for students and their families;  Coordinate transportation and nutritious meals/snacks;  Participate in the nationally-recognized Youth Program Quality Intervention to ensure that programs are high-quality and appealing enough to attract and retain student participants. It is AGREED: 1. NPL will: a. Provide oversight and operational support for NAZA administrative activities, including the selection and hiring of NAZA administrative staff. b. Engage with the MNPS and Metro Schools’ staff in strategic planning, direction setting, and resource sharing. In doing so, it shall: i. Develop effective and wide-reaching communications and marketing strategies for students, families, schools, and the community-at-large; ii. Develop creative strategies to identify, leverage, and fully utilize existing options related to: 1. Transportation 2. Meals/snacks 3. Professional development 4. Facilities and supplies; 35 | P a g e

d. e.

f. g.

iii. Design the processes related to the collection, monitoring, and entry of youth participation data and student surveys and other information used in the broad assessment and evaluation of NAZA programming and its overall effectiveness as a citywide system in accordance with the Data Exchange and Confidentiality Agreement, attached hereto as Attachment A; iv. Create collaborative strategies for the NAZA-affiliated programs to support the instructional goals of Metro Schools and the literacy-related goals of NPL; v. Advocate for policies and funding that support NAZA at the local, state, and federal level, in collaboration with the MNPS Office of Extended Learning; vi. Develop, implement, and refine a continuous quality improvement cycle for all NAZA-affiliated program providers. Implement the procurement process with Metro Finance to select the After Zone Coordinating Agencies, which are responsible for program and partner oversight in their zone, and other vendors, and ensure contract compliance. Support enforcement of Metro Schoolsâ&#x20AC;&#x2122; safety and security practices, responses, and processes. Support MNPS in establishing and implementing clear on-going communications systems and structures between NPL and Metro Schools, and between school personnel and NAZA-affiliated providers. Consult with the MNPS and Metro Schools administrators in the naming of NAZA Leadership Council and Workgroup members. Accept additional responsibilities as negotiated during implementation and expansion of NAZA.

2. MNPS, via the Director and staff, will: a. Identify an executive administrator to serve as liaison to NAZA staff leadership and the Leadership Council. b. Engage the NPL and NAZA staff in strategic planning, direction setting, and resource sharing. In so doing, it shall: i. Develop effective and wide-reaching communications and marketing strategies for students, families, schools, and the community-at-large; ii. Develop creative strategies to identify, leverage, and fully utilize existing options related to: 1. Transportation 2. Meals/snacks 3. Professional development 4. Facilities and supplies; iii. Design the processes related to the collection, monitoring, and entry of youth participation data, student surveys and other information used in the broad assessment and evaluation of NAZA programming and its overall effectiveness as a citywide system, in accordance with the Data Exchange and Confidentiality Agreement, attached hereto as Attachment A; iv. Create collaborative strategies for the NAZA-affiliated programs to support the instructional goals of Metro Schools and the literacy-related goals of NPL; v. Advocate for policies and funding that support NAZA at the local, state, and federal level, especially via the MNPS Office of Extended Learning; vi. Support the implementation of a continuous quality improvement cycle for all NAZA-affiliated program providers. c. Participate in the selection process of NAZA Coordinating Agencies, which are responsible for program and partner oversight in their zone. d. Establish and communicate safety and security practices and responses for school-based NAZA partners. e. Support NPL in establishing and implementing clear on-going communications systems and structures between NPL and Metro Schools, and between school personnel and NAZA-affiliated providers. 36 | P a g e

i. Work with Metro School principals to identify and assign the most appropriate liaison to NAZA at each school. f. Consult with the NPL and NAZA administrators in the naming of NAZA Leadership Council and Workgroup members. g. Accept additional responsibilities as negotiated during implementation and expansion of NAZA. 3. Terms of Agreement. This agreement shall be effective per the specifications in Attachment B. This memorandum may be terminated by either party at any time and for any reason, upon thirty (30) days written notice. 4. Non-Discrimination. It is the policy of the Metropolitan Government Of Nashville and Davidson County not to discriminate on the basis of age, race, sex, color, national origin, or disability in its hiring and employment practices, or in admission to, access to, or operation of its programs, services, and activities. With regard to all aspects of this contract, both parties certify and warrant they will comply with this policy. No person shall be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in Metro’s contracted programs or activities, on the grounds of handicap and/or disability, age, race, color, religion, sex, nationals origin, or any other classification protected by federal or Tennessee State Constitutional or statutory law; nor shall they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with Metro or in the employment practices of Metro’s Contractors. Accordingly all Contractors shall, upon request, be required to show proof of such nondiscrimination and to post, in conspicuous places, that are available to all employees and applicants, notices of nondiscrimination. 5. Confidentiality of Records. All educational records created, disclosed or maintained pursuant to the terms of this contract are confidential and shall be created, disclosed and maintained pursuant to the provisions of any applicable law, including but not limited to the Family Educational Rights and Privacy Act, also known as FERPA (20 U.S.C. § s1232g) and its implementing regulations, the Children’s Online Privacy Protection Act of 1998 (15 U.S.C. § 6501-6506), and MNPS policy. Signed:

Metropolitan Nashville Public Schools

Nashville After Zone Alliance of Nashville Public Library

__________________________________ Chris Henson, Interim Director

__________________________________ Kent Oliver, Director

__________________________________ Date

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Old Business Nashville Public Library NAZA MOU Attachments MNPS/NAZA MOU ATTACHMENT A: DATA EXCHANGE AND CONFIDENTIALITY AGREEMENT

This Data Exchange and Confidentiality Agreement (“Agreement”) between Metropolitan Nashville Public Schools (hereinafter referred to as “MNPS”) and the Nashville After Zone Alliance of Nashville Public Library and its out-of-school-time provider affiliates (hereinafter referred to as “NAZA ”) describes the means to be used by NAZA to ensure the confidentiality and security of information and data exchanged between MNPS and NAZA for the purposes stated below.

I. GENERAL TERMS A. PURPOSE      

NAZA offers afterschool and summer academic and enrichment opportunities for MNPS students. NAZA desires to provide targeted services to meet the needs of individual students. NAZA has stated outcomes related to academic achievement as well as attendance and discipline improvements. MNPS collaborates with NAZA to develop programming, identify student participants, and share resources to maximize the impact of NAZA programming to benefit students. NAZA will obtain parental consent to receive personally identifiable data on individual students in order to be informed on the areas of need for the student. NAZA will use the student data to provide services to the students enrolled in NAZA programs.

B. NATURE OF DATA 

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To further the achievement of the above stated purpose, MNPS will provide data from the MNPS student information system and the MNPS data warehouse to include data elements identified in Attachment A1. MNPS will only provide individual student data on students who are active in the NAZA program, and who have a parental consent to share data on file. MNPS shares the following student information with NAZA: demographics, attendance, discipline actions, grades and assessments, and IEP status.

C. TRANSFER OF DATA  

MNPS and NAZA shall use a secure, mutually agreed upon means and schedule for transferring confidential information between data systems. MNPS will create data extracts and validate the data. MNPS will generate NAZA dashboards and student lists and provide them to NAZA staff who deliver services directly to student enrolled in the program.

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D. PERIOD OF AGREEMENT This Agreement shall be effective per specifications in Attachment B, unless terminated earlier by either party pursuant to Section F.

E. NAZA RESPONSIBILITIES 

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NAZA acknowledges that these data are confidential data and proprietary to MNPS, and agree to protect such information from unauthorized disclosures and comply with all applicable district, local, state, and federal confidentiality laws and regulations including but not limited to the Family Education Rights and Privacy Act (FERPA). NAZA will use appropriate safeguards to prevent the use or disclosure of the information other than as provided by this data use Agreement. NAZA shall (a) instruct all staff with access to confidential information about the requirements for handling confidential information (b) provide all staff with access to confidential information statements of organizational policies and procedures for the protection and confidentiality of student data and (c) notify staff of the sanctions against unauthorized disclosure or use of confidential student information. NAZA shall not assign this agreement or any portion thereof to a third party without the prior written consent of MNPS, and any attempted assignment without such prior written consent in violation of this section shall automatically terminate this agreement. NAZA will report only aggregate data and will not report any individual data, nor will data be reported in a manner that permits indirect identification of any individual. NAZA agrees to obtain written approval from MNPS prior to engaging any subcontractors to perform any services requiring access to any confidential student information. NAZA shall use the data only for the purpose stated above. NAZA will not conduct any analyses using MNPS data or publish any findings obtained, without prior approval by an authorized MNPS representative. NAZA will not publish findings obtained using MNPS data without prior approval by an authorized MNPS representative.

F. TERMINATION 

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This Agreement may be terminated as follows, after notification via the United States Postal Service (certified mail or registered mail) or recognized overnight delivery service (e.g., UPS, DHL or FedEx): o By NAZA or MNPS immediately in the event of a material breach of this Agreement by the other party. o By NAZA or MNPS upon 30 days notice to the other party. At the termination of this Agreement or upon written request of MNPS, whichever is earlier, NAZA shall return all confidential and/or sensitive information promptly and destroy all copies or derivations of the confidential and/or sensitive information utilizing an approved method of confidential destruction, including shredding, burning or certified/witnessed destruction for physical materials and verified erasure of magnetic media using approved methods of electronic file destruction.

G. GENERAL UNDERSTANDING 39 | P a g e

1. This Agreement contains the entire understanding of the parties and may only be amended in writing signed by the parties. 2. This Agreement shall be governed by and construed under the laws of the State of Tennessee. 3. Any waiver by any party of the violation of any provision of this Agreement shall not bar any action for subsequent violations of the Agreement.

Signed:

Metropolitan Nashville Public Schools

Nashville After Zone Alliance of Nashville Public Library

__________________________________ Chris Henson, Interim Director

__________________________________ Kent Oliver, Director

__________________________________ Date

MNPS/NAZA MOU ATTACHMENT B: PERIOD OF AGREEMENT

This agreement shall be effective beginning March 15, 2016 through March 15, 2019, unless terminated earlier by either party pursuant to Section F of Attachment A. The effective dates of this agreements may be modified by written amendment subject to acceptance of both parties.

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Old Business Nashville Public Library WIC MOU

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New Business Nashville Public Library Nashville Public Library Departmental Policies

Healthy Workplace Policy

Policy Information Approved Date: Effective Date: Keywords:

[Date] [Date] Health, wellness, fitness, exercise, lactation, smoking, water, tobacco, transportation

Policy

Nashville Public Library (NPL) is concerned about the health of its employees. Therefore, NPL adopts the following Healthy Workplace Policies. Physical Activity To encourage employees to be physically active during the workday, NPL will provide incentives for participation in approved activities. 1. Physical Activity guidelines a. To receive credit, the employee must participate in an approved activity. Approved activities are walking, running, biking, swimming, cardio activity (i.e. elliptical machine, stair climber), group class, exercise video, yoga, Pilates and weight training. All other activities require approval from the Wellness Works Committee. b. Physical Activity Time may be used during the employeeâ&#x20AC;&#x2122;s free time or breaks. Supervisors should work with employees to coordinate flexible break times to allow for participation. 2. Employees are responsible for the accurate recording of their Physical Activity Time and activities in the activity database. The Wellness Works Committee will provide reports annually and upon request to supervisors to encourage physical activity. Healthy Vending To support access to healthy food and beverage choices in the workplace: As new buildings open and/or vending equipment is replaced, healthy food and beverage options will be considered when possible.

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To be deemed a healthy option, a product must meet the following guidelines:     

No more than 35% of calories from fat No more than 10% of calories from saturated fat No more than 35% of calories from sugar No more than 200 calories per serving No more than 230 mg of sodium per serving

To be deemed a healthy option, a beverage must meet the following nutritional guidelines:   

100% vegetable or fruit juice Fruit based containing 100% fruit juice and no added caloric sweetener Water

Healthy Meeting When refreshments are being served at an NPL meeting, seminar or catered event, healthy foods and drinks that meet the following guidelines will be provided:         

Include water and fresh fruit or vegetable options (at a minimum). Emphasize fruit, vegetables, whole grains and nonfat or low-fat dairy products. Include lean meat such as skinless poultry and fish. Beans, tofu, eggs, nuts and seeds are also appropriate. Include a vegetarian option and consider a vegan option for larger groups. Select foods having no trans-fat and low in saturated fat, sodium and added sugar. Choose food that is prepared by grilling, baking or sautéing with healthy fats. Serve healthy-sized portions. Water should always be included, preferably served in bulk containers such as water pitchers rather than individual plastic bottles. Other healthier beverage choices include: o Non-caloric beverages such as coffee or tea o Carbonated water or iced teas, flavored or unflavored, with no added sweeteners. o Nonfat milk, 1% milk or dairy-free alternatives such as soy, lactaid and rice milks. o 100% fruit or vegetable juices o When possible, serve beverages in bulk.

Access to Water To promote and model healthy behaviors during which times NPL is responsible to plan, lead, coordinate or provide beverage and/or food items for internal or external meetings or events, NPL will ensure that water is available at all worksites and 44 | P a g e

events such as meetings, catered events, events supported by NPL and communityor NPL-sponsored events. Lactation Support To support employees who are breastfeeding, NPL will meet the following criteria (per the 2010 Patient Protection and Affordable Care Act or PPACA):   

Allow reasonable break time for an employee to express milk as needed for her nursing child up to one (1) year after the child’s birth. Permit breastfeeding employees flexible scheduling for expressing milk. As the time of the breaks—as well as the duration and location—may vary, the supervisor and employee will agree upon a plan. Provide private lactation rooms for breastfeeding employees for the exclusive purpose of expressing milk. (Under PPACA, a bathroom, even if private, is not a permissible designated space.) The space will have the following: o A locking door o Electrical outlet o Table and comfortable chair with arms o Nearby sink for proper cleanup o Access to a refrigerator for storage of breast milk

Tobacco–Free All employees, contractors and visitors are prohibited from using tobacco at Nashville Public Library or in any Metro-owned vehicle. Prohibited use of tobacco includes, but is not limited to, smoking (e.g., cigarettes, ecigarettes, pipes, hookah, etc.) and/or using smokeless tobacco (e.g., snuff, chew, gutka, jarda, betel quid, etc.). This rule is applicable to all employees, contractors and visitors while on the property of any NPL facility. This rule also applies to company-sponsored meetings and events on NPL premises. Smoking or tobacco use shall be permitted only in designated areas located at least 25 feet outside the building entrance and ventilation systems of enclosed areas to prevent tobacco smoke from entering the building. All materials used for smoking in designated areas, including cigarette butts and matches, will be extinguished and disposed of in the appropriate containers. As necessary, this rule will be modified to comply with local laws regulating designated smoking areas. Active Transportation To support and provide opportunities for and access to active and alternative transportation, NPL will do the following: 

Provide incentives for employees to use active or alternative transportation. Examples may include, but are not limited to the provision of an “Easy Ride” 45 | P a g e

card from the Metropolitan Transit Authority, to allow the employee to use MTA (bus) or RTA (commuter rail) for free transportation to and from work; and safety training for public transportation riders, pedestrians and cyclists. 

Develop systems and environmental changes to support active and alternative transportation. Examples may include, but are not limited to the installation of bike racks at all NPL locations; developing a directory for car and vanpools; and organizing a “Walk-to-Work” or “Bike-to-Work” day.

Resolution

Nashville Public Library Board March 15, 2016 Resolution Title: Healthy Workplace Policy History/Background/Discussion: In accordance with its philosophy of caring for the individual, and as part of its responsibility to the community in which it resides, Nashville Public Library (NPL) strives to enhance employee physical and psychological health, safety and quality of their lives. Greater health, safety and wellness lead to improved satisfaction and morale, which contribute to a more effective organization. NPL feels it is important to attract and hold on to the best people. This means offering a healthy, safe and supportive work environment. The previous Healthy Workplace Policy was approved by the Library Board March 20, 2012, but it was lacking guidelines to create a healthy workplace. The purpose of this policy revision is to coordinate and integrate efforts to enhance employee health, safety and wellbeing, taking in into consideration all of the key elements of a healthy workplace as defined by the Metro Health Department and outlined in this policy, so as to ensure that they are consistent. In essence, this Policy provides a direction for, and a map of, a Healthy Workplace Strategy and planning at Nashville Public Library (NPL). Recommendation: The Board approves the proposed additional guidelines to the Healthy Workplace Policy. Draftor(s): Jena Schmid Person(s) Responsible for Implementation: Library management, Wellness Works Committee

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RESOLUTION 2016-03.01 Healthy Workplace Policy WHEREAS, Nashville Public Library is concerned about the health of our employees, and WHEREAS, People have become more and more interested in eating smart and moving more, and WHEREAS, Nashville Public Library believes that healthy employees create a healthy organization,

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised Healthy Workplace Policy.

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