NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting November 19, 2013
Nashville Public Library Board of Trustees Agenda November 19, 2013 Main Library 615 Church Street Nashville TN 37219 Board Room - 12:00 Noon I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Board Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons
VI.
Approval of Minutes: October 15th, 2013 ………………………………………………………………….pg. 1 - 4
VII.
Library Director Report a. NAZA – Candy Markman
VIII.
Staff Reports a. Branch Renovations – Larry Price
IX.
Art/Gifts Committee Report a. Olen Bryant Gift of art to Green Hills – Robert Oermann
X.
New Business a. Hunters Lane Externship Findings b. 2014 Holiday Schedule Adoption……………………………………………………………………pg. 17 - 19
XI.
Adjournment
Next Board of Trustees Meeting 12:00 Noon – December 17, 2013 Carnegie North Branch Library – Meeting Room 1001 Monroe Street Nashville TN 37208
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES October 15, 2013 12:00 Noon Goodlettsville Branch Library, 205 Rivergate Parkway, Goodlettsville, TN 37072 Members Present:
Keith Simmons, Margaret Ann Robinson, Francie Hunt, Lucy Haynes, Sepi Khansari and Robert Oermann
Members Absent:
Joyce Searcy
Library Staff:
Kent Oliver, Elyse Adler, Larry Price, Susan Drye, Sarah Squires, Tricia Bengel, Jennifer Hunsicker, Allison Barney and Beth Deeb
Also Present:
Tari Hughes, Nashville Public Library Foundation President Ashley Daugherty, Mayor’s Office Corey Harkey, Metro Department of Law Attorney Melissa Parker, Gobbell Hays Elizabeth Swinson, General Services
Visitors:
Tim Garrett, Metro Council Member At-Large Susan Benton, President & CEO, Urban Libraries Council Mark Naccarato, SEIU Representative Allen Wells, member of the public
I.
Call to Order / Roll Call Mr. Simmons called the meeting to order at 12:06 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Introduce Visitors Mr. Simmons introduced Metro Council Member Tim Garrett, ULC President Susan Benton, and new Limitless Libraries Coordinator Allison Barney. IV. Public Comment Allen Wells distributed copies of a children’s book he had written entitled “Ms. B and Her Wondrous Bees.” Mr. Oliver recommended that he speak with Ms. Bengel after the meeting about the possibilities of placing the book in the library’s collection. 1|Page
V.
Board Chair Comments Mr. Simmons ceded his comments to guests Mr. Garrett and Ms. Benton. Councilman Garrett welcomed the Board to the Goodlettsville Library and noted that his nephew had recently joined the Foundation Board. He announced that money has been secured for a new Goodlettsville High School and he wants to be sure that the library is involved in the project. Ms. Benton congratulated NPL on being one of the leading libraries in North America (the Urban Libraries Council includes 138 large urban libraries in the U.S. and Canada). She emphasized NPL’s role in being a center for learning and in helping its patrons keep up with a rapidly changing world.
VI. Approval of Minutes: September 17, 2013 Robert Oermann moved for approval of the minutes from last month’s meeting; the motion was seconded by Margaret Ann Robinson and passed unanimously. VII. Library Director Report—Kent Oliver, Library Director a. The Southern Festival of Books took place October 11-13, and many of the sessions were held at the Main Library (including a very successful Writers Circle.) b. Yesterday (Monday the 14th) was the first Monday opening of the Main Library. There were 2,800 visits, which is significantly higher than the daily average. c. Mr. Oliver went over statistics from the Fiscal Year 2012-2013 Year End Summary included in last month’s board packet. d. In this month’s statistics, Mr. Oliver pointed out the circulation/hour column on page 11. He will be monitoring these numbers closely because they show how successfully we are marketing our collection. e. NPL was voted Best Free Resource and 3rd best Place to Take Children in the Nashville Scene’s recent poll. f. NPL was selected by the American Library Association and StoryCorps as one of ten public libraries to participate in the StoryCorps pilot program. VIII. Staff Reports a. Goodlettsville Branch Library—Jennifer Hunsicker Ms. Hunsicker reported on the wide variety of programs that the Goodlettsville Branch offers (381 programs serving 6,610 people in FY12/13). Popular programs include a manga series for teens (including drawing instruction), an adult book discussion group whose attendance has tripled since the move to the new building, and an array of arts programs: an art exhibit of Hunters Lane High School student artwork, a reception for local artist Dennis Harris, all-ages art workshops taught by volunteer instructors, and collaborative programming with the City of Goodlettsville’s Parks and Recreation department including woodworking and flax programs. Goodlettsville serves large homeschool and senior populations, and provides outreach to three elementary schools and one middle school. The branch also includes the Garrett Family Gardens; a storytelling program will be held there on October 26 from 2:00-4:00 p.m. b. Citizenship Corner—Elyse Adler The Mayor approached the library about this initiative after seeing a description of the Los Angeles program in ULC’s 2013 Top Innovators brochure, right next to the Limitless Libraries award. In response, the library reached out to community partners and conducted a needs assessment, and determined that Nashville has a newer immigrant population whose primary need is English language classes. We then contacted USCIS 2|Page
(U.S. Citizenship and Immigration Services) to discuss how the program could be instituted in Nashville. At select branches, we may offer meeting space to partner organizations to host ESL classes, legal aid workshops, and citizenship information sessions. We would also distribute USCIS forms and materials in different languages. Four possible pilot branches for the program have been identified: Edmondson Pike, Thompson Lane, Southeast, and Madison. c. Adult Literacy Summit—Elyse Adler The library hosted its first-ever literacy summit on October 9 with the Tennessee Literacy Coalition. Sixty-five providers, twenty tutors, and twenty-five students attended (an increase of over 100% compared to TLC’s last summit). Both the Mayor and Mr. Oliver spoke at the event, as well as Megan Godbey, the library’s new Adult Literacy Coordinator. Other sessions were keynote speaker Derek Young (whom Mr. Oliver may invite for Staff Day), a presentation by the State Library on electronic resources, and a parent workshop provided by BBTL Program Manager Liz Atack. Mr. Oermann mentioned that the library might want to consider a public awareness campaign to support this new initiative. d. Nashville Public Library Foundation—Tari Hughes Ms. Hughes reported that the Foundation launched a campaign two years ago to raise $15 million, and they have already raised close to $11 million. The campaign specifically focuses on children, teens, lifelong learning, community, and collections. So far, the campaign has funded the renovations of the Hillwood High School and Wright Middle School libraries and the Puppet Festival. The Foundation is now working to fund The Studio (the result of the 18-month learning lab planning grant) and renovations to the Popular Materials and Children’s departments at the Main Library. They also expect to raise $500,000 at this year’s Literary Award Gala honoring Robert Massie. The second phase of fundraising is the Community Campaign, which will be made up of smaller individual and corporate gifts. It will also link the Foundation with the Friends of the Library for the first time, allowing the community to support the library in a variety of ways. A major celebrity has agreed to be the honorary chair, and the campaign will have a centerpiece peer-to-peer fundraising event: The Great Nashville Bedtime Story Race, in which teams of five will build and decorate a bed with a book theme and participate in a race in a downtown park. This is scheduled to take place in June 2014. IX. Old Business a. Vote on By-laws Revision Robert Oermann moved for approval of the by-laws revisions discussed at the last Board Meeting. The motion was seconded by Sepi Khansari and passed unanimously. b. Main Library Update Melissa Parker from Gobbell Hays presented floor plans for the redesign of space in the Main Library. The first phase will encompass the third floor, which will include the new Archives, relocation of the public computers, three small meeting rooms, a computer training room, and a large meeting space. The new Archives area will have a corridor gallery entrance with digital screens to highlight the collection, temperature and humidity controls (which will benefit the entire library), and a specialized sprinkler system. The second phase of the project will update the Children’s department (new furniture and interactive learning spaces) and provide more flexible furniture for the Special Collections Center.
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Elizabeth Swinson from General Services reported on furniture and finishes. She has worked closely with Ken Fieth, Metro Archivist, to ensure the correct amount of shelving and storage in the Archives. The area will also contain a microfilm area, computer carrels, and eco-friendly tablet-arm chairs. Carpets throughout the building will also be replaced in public areas and samples were provided the Board. These renovations are scheduled to begin in January, and the goal is to have the Archives completed by May. X.
Adjournment The meeting adjourned at 1:28 p.m.
Next Board Meeting窶年oon, November 19, 2013 Main Library Board Room 615 Church Street, Nashville TN 37219
Respectfully submitted by Beth Deeb
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Statistical Summary – November 19, 2013 Nashville Public Library
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Oct-13 Circulation 23,798 6,580 11,003 5,787 2,807 43,469 15,962 49,204 1,982 687 32,896 9,373 2,499 16,981 64,458 2,230 247 1,147 10,957 19,697 9,191 457 63,760 3 395,175
Downloadable Materials eBooks Audio Books Video Music Magazines Total
Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours
Month Oct-13 Oct-12 % of Total Circulation 6.02% 23,313 1.67% 9,550 2.78% 12,356 1.46% 4,287 0.71% 4,418 11.00% 39,017 4.04% 16,205 12.45% 46,704 0.50% 2,896 0.17% 713 8.32% 32,158 2.37% 9,430 0.63% 4,842 4.30% 19,164 16.31% 61,977 0.56% 3,126 0.06% 4,541 0.29% 1,013 2.77% 10,961 4.98% 19,934 2.33% 7,163 0.12% 626 16.13% 40,725 0.0008% 7 375,126
Oct-13 Circulation 27,602 10,033 61 12,875 13,189 50,571
Oct-13 3,491 Oct-13 311 2577.00
% Change 2013-2012 2.08% -31.10% -10.95% 34.99% -36.46% 11.41% -1.50% 5.35% -31.56% -3.65% 2.29% -0.60% -48.39% -11.39% 4.00% -28.66% -94.56% 13.23% -0.04% -1.19% 28.31% -27.00% 56.56% -57.14% 5.34%
Oct-13 Year-to-Date 95,623 26,846 44,719 21,126 12,092 173,334 66,079 204,853 8,343 2,643 129,075 37,280 10,488 65,811 252,588 9,009 5,546 4,746 42,265 78,378 35,690 1,606 233,600 22 1,561,762
Fiscal Year-to-Date Oct-12 Year-to-Date 96,429 35,227 48,184 17,551 17,896 155,616 67,469 190,951 10,960 2,701 130,531 37,780 18,333 73,915 244,759 11,203 18,157 4,011 43,219 77,988 34,795 1,904 163,163 27 1,502,769
Oct-12 Circulation 18,646 6,409 51 15,619 n/a 40,725
% Change 2013-2012 48.03% 56.55% 19.61% -17.57% n/a 24.18%
Oct-13 Year-to-Date 17,013
Active Patron Cards 306,885
Oct-12 352 3345.5
% Change 2013-2012 -0.84% -23.79% -7.19% 20.37% -32.43% 11.39% -2.06% 7.28% -23.88% -2.15% -1.12% -1.32% -42.79% -10.96% 3.20% -19.58% -69.46% 18.32% -2.21% 0.50% 2.57% -15.65% 43.17% -18.52% 3.93%
% Change 2013-2012 -11.65% -22.97%
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Statistical Summary – November 19, 2013 Nashville Public Library Visits Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Self-Check Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Oct-13 Visits 1,820 14,357 9,739 14,048 7,811 6,762 21,520 20,724 21,215 5,145 17,968 12,919 13,102 25,368 73,529 9,015 0 11,295 12,413 14,467 10,104 6,709 330,030
Oct-12 Visits 2,278 16,724 21,174 15,923 8,571 6,091 40,774 22,664 27,792 5,511 38,290 12,821 12,341 36,449 66,405 9,023 6,499 12,602 14,715 12,691 7,741 5,470 402,549
% Change 2013-2012 -20.11% -14.15% -54.00% -11.78% -8.87% 11.02% -47.22% -8.56% -23.67% -6.64% -53.07% 0.76% 6.17% -30.40% 10.73% -0.09% -100.00% -10.37% -15.64% 13.99% 30.53% 22.65% -18.01%
Oct-13 Assisted Oct-13 Self-Check Circulation Circulation 6,305 13,248 1,788 3,289 2,157 6,761 2,014 2,550 562 1,620 10,742 23,519 5,107 7,789 6,959 31,047 705 804 4,300 22,020 2,233 6,001 573 1,409 7,280 7,080 7,499 17,988 313 1,073 0 0 637 258 1,060 7,617 3,855 12,267 2,363 5,396 144 116
Oct-13 Circ / Visit n/a 1.66 0.68 0.78 0.74 0.42 2.02 0.77 2.32 0.39 1.83 0.73 0.19 0.67 0.89 0.25 n/a 0.10 0.88 1.36 0.91 0.07 1.00
Oct-12 Circ / Visit n/a 1.39 0.45 0.78 0.50 0.73 0.96 0.72 1.68 0.53 0.84 0.74 0.39 0.53 0.94 0.35 0.70 0.08 0.74 1.57 0.93 0.11 0.83
% Change 2013-2012 n/a 18.91% 49.80% 0.94% 48.12% -42.77% 111.09% 7.72% 38.01% -26.69% 117.99% -1.36% -51.39% 27.31% -6.15% -28.60% n/a 26.33% 18.50% -13.32% -1.70% -40.48% 20.89%
% Self-Check 67.75% 64.78% 75.81% 55.87% 74.24% 68.65% 60.40% 81.69% 53.28% 83.66% 72.88% 71.09% 49.30% 70.58% 77.42% n/a 28.83% 87.78% 76.09% 69.55% 44.62% 6|Page
Statistical Summary –November 19, 2013 Nashville Public Library Hours Open Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total Computer Use Total Wireless Use
Website Visits Webserver
Oct-13 Hours Open 184 184 230 184 184 184 230 184 230 176 230 184 184 230 242 184 0 184 184 230 184 152 4,158
Oct-12 Hours Open 184 184 230 184 184 184 230 184 230 184 230 184 184 230 210 160 184 184 184 230 144 152 4,254
Oct-13 Circ / Hour n/a 129.34 28.61 59.80 31.45 15.26 189.00 86.75 213.93 11.26 143.03 50.94 13.58 73.83 269.19 12.12 n/a 6.23 59.55 85.64 49.95 3.01 99.44
Oct-12 Circ / Hour n/a 126.70 41.52 67.15 23.30 24.01 169.64 88.07 203.06 15.74 139.82 51.25 26.32 83.32 298.52 19.54 24.68 5.51 59.57 86.67 49.74 4.12 92.17
131 188 431 750
158 152 449 759
% Change 2013-2012 -17.09% 23.68% -4.01% -1.19%
6,572 4,070 21,316 31,958
10,140 2,923 19,584 32,647
-35.19% 39.24% 8.84% -2.11%
Oct-13 76,581 24,744
Oct-12 76,797 16,750
% Change 2013-2012 -0.28% 47.73%
Oct-12 528,688
% Change 2013-2012 -13.14%
Oct-13
Oct-12
Oct-13 459,226
% Change 2013-2012 n/a 2% -31% -11% 35% -36% 11% -1% 5% -28% 2% -1% -48% -11% -10% -38% n/a 13% 0% -1% 0% -27% 8%
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Statistical Summary – November 19, 2013 Nashville Public Library
Circulation Year-to-Date 1,502,769 FY12 1,561,762 FY13
450,000
October
400,000 375,126 2012 395,175 2013
350,000 300,000
5.34%
250,000 Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct
On Site Computer & Wireless Usage Year-to-Date 362,282 FY12 370,595 FY13
110,000
October
90,000
93,547 2012 101,325 2013
70,000
8.31%
50,000 Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct
Visits Year-to-Date 1,351,561 FY12 1,247,140 FY13
500,000
October
400,000
402,549 2012 330,030 2013
300,000
-18.01%
200,000 Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct
8|Page
Statistical Summary – November 19, 2013 Nashville Public Library
New Card Registrations Year-to-Date 25,487 FY12 17,013 FY13
15,000
October
10,000
9,799 2012 3,491 2013
5,000
-64.37%
0 Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug
Sep
Oct
Total Programs Year-to-Date 2,337 FY12 2,584 FY13
900
October
700
759 2012 750 2013
500
-1.19%
300 Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Total Program Attendance Year-to-Date
50,000
October
40,000 93,078 FY12 100,142 FY13
32,647 2012 31,958 2013
30,000 20,000
-2.11%
10,000 Nov
Dec
Jan
Feb
Mar
Apr May
Jun
Jul
Aug
Sep
Oct
Total Website Visits Year-to-Date
600,000
October
2,163,535 FY12 1,898,817 FY13
500,000
528,688 2012 459,226 2013
400,000
-13.14%
300,000 Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug Sep
Oct
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Financial Overview – November 19, 2013 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of October 31, 2012 Public Library GSD-General - Operating FY12-13 PY Budget PY Actuals Prior Year Thru Thru Prior YTD Budget Current Mo. Current Mo. Variance
FY13-14 Annual Budget
CY Budget Actuals Thru Thru YTD Current Mo. 10/31/2013 Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay Overtime
9,693,900 45,300
3,231,300 15,100
3,221,686 12,337
9,614 2,763
9,987,800 45,300
3,329,267 15,100
3,052,448 3,903
All Other Salary Codes
1,140,500
380,167
356,964
23,203
1,140,500
380,167
353,103
10,879,700
3,626,567
3,590,987
35,580 11,173,600
3,724,534
3,409,454
LIB is at 91.7% thru OCT. Most vacancies are being held open. LIB 276,819 will monitor closely. 11,197 LIB is 92.9 thru OCT. LIB will monitor 27,064 closely throughout the fiscal year. LIB is at 91.5% of total budgeted salaries thru OCT . Most vacancies 315,080 will be held throughout FY14. Fringe is over at 106.6% thru OCT due to higher overall fringe costs. LIB but does not have much control over fringe -99,759 costs.
Total Salaries
Fringes
4,345,500
1,448,500
1,594,237
-145,737
4,516,900
1,505,633
1,605,392
Other Expenses: Utilities Professional & Purchased Services
1,643,100 533,700
547,700 177,900
545,113 164,563
2,587 13,337
1,643,100 475,700
547,700 158,567
497,400 153,675
17,700 587,900
5,900 195,967
2,120 126,464
3,780 69,503
17,700 587,900
5,900 195,967
7,925 24,105
478,700 1,251,600 1,755,500
159,567 417,200 585,167
244,801 418,764 288,869
-85,234 -1,564 296,298
483,100 1,277,000 1,813,500
161,033 425,667 604,500
294,734 423,177 293,275
21,493,400
7,164,468
6,975,918
188,550 21,988,500
7,329,501
6,709,137
475,400
158,467
160,218
-1,751
475,400
158,467
159,225
-758
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 158,467
0 0 0 0 0 0 0 160,218
0 0 0 0 0 0 0 -1,751
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 158,467
0 0 0 0 0 0 0 159,225
0 0 0 0 0 0 0 -758
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 475,400
0 158,467
0 160,218
0 -1,751
0 475,400
0 158,467
0 159,225
0 -758
Travel, Tuition & Dues Communications Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
50,300 4,892 Most travel will occur in the spring -2,025 2014. However, LIB will monitor. 171,862 LIB is over due to III library automation -133,701 system payment in July 2,490 311,225 Library appears to under budget for FY14 YTD. LIB monitored all 620,364 expenditures closely.
318 282 36
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Personnel Summary – November 19, 2013 Nashville Public Library October 2013 New Hires / Resignations 2013 New Hires Name
Classification
Hire Date
Location
Stephenson, Heather Barney, Allison Denson, Dontavious Perry, Emma Sims, Jackie
Circulation Assistant 1 Info System App Analyst 2 Custodian 1 Custodian 1 Custodian 1
10/14/2013 10/14/2013 10/28/2013 10/28/2013 10/28/2013
Circulation-Main Limitless Lib. Custodial-Main Custodial-Main Custodial-Main-Conf Ctr
Name
Classification
Resignation Date
Location
Adams, Elizabeth Brooks, Karen Mentges, Shannon Garrison,Laynette
Librarian 1 Library Page Circulation Assistant 1 Library Page
10/5/2013 10/5/2013 10/18/2013 10/24/2013
Goodlettsville Goodlettsville Limitless Lib Goodlettsville
2013 Resignations
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Personnel Summary – November 19, 2013 Nashville Public Library NPL Vacancies as of 11/14/2013 = Approved to fill by OMB = Retirement Incentive Vacancies = Requesting permission to fill from OMB = Main Monday Opening NEW Positions BU
Division / Branch
FPS
FTE
1 2 3 4 5 6 7 8 9 10 11 12
39103401 39103203 39103203 39103340 39103345 39101090 39103380 39103310 39103304 39101050 39101010 39103304
ARCHIVES CIRC CIRC GRN HILLS HERM LIMITLESS L SE BORDX ED PIKE CONF CNTR ADMIN SVCS ED PIKE
ARCHIVES ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION SUPV CIRCULATION SUPV CUSTODIAN 1 - Main FINANCE ADMINISTRATOR LIBRARIAN 1
SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR06 SR06 TG03 SR13 SR09
VACANT (D COX) VACANT (E OLIVER) VACANT (S ARNTZ) VACANT (A HEYD) VACANT (N HINDALONG) VACANT (S MENTGES) VACANT (F TAYLOR) VACANT (T WILSON) VACANT (D JABBOUR) VACANT (J MERLIN) VACANT (S DRYE) VACANT (A FREDERICK)
F F F P F F F F F F F F
1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
39103335 39103380 39103380 39103360 39103206 39101030 39103370 39103207 39103310 39103375 39103303 39103360 39103310 39103203 39103304 39103335 39103360 39103207 39103203
GOOD SE SE MADISON CHILD EMERG TECH PRUITT REF BORDX RICH PK HERM MADISON BORDX CIRC ED PIKE GOOD MADISON REF CIRC
LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 2 LIBRARY MGR 2 LIBRARY MGR 3 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUPPORT MGR
SR09 SR09 SR09 SR10 SR06 SR06 SR06 SR06 SR12 SR12 SR13 SR13 SR02 SR02 SR02 SR02 SR02 SR02 SR09
VACANT (E ADAMS) * VACANT (S LAKE) VACANT (S TAKACS) VACANT (L HAGEN) VACANT (N DROMGOOLE) VACANT (P BELFORD) VACANT (L HEFLIN) VACANT (A EDGIN) VACANT (V MALONE) VACANT (D HYNES) VACANT (G COLEMAN) VACANT (D WILLIAMS) VACANT (J HYDE) VACANT (J AUERWECK) VACANT (J ODNEAL) VACANT (K BROOKS) VACANT (R MOORE) VACANT (T HARVEY) VACANT (L BOBBITT)
P P F F F F F F F F F F P P P P P P F
0.49 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 0.49 0.50 0.49 1.00
32 33 34 35 36
39103335 39103335 39104061 39101020 39104061
GOOD GOOD HR IMP PUBLIC REL TALKING
OFFICE SUPPORT REP 2 OFFICE SUPPORT REP 2 PROG SPEC 2 PUBLIC INFORMATION REP RADIO ANNOUNCER
SR05 SR05 SR08 SR10 SR07
VACANT (L GARRISON) * VACANT (S JOHNSON) VACANT NEW - MONDAY OPENING VACANT (R CHRISTOPH) VACANT (L ADAMS)
P P F F F
0.49 0.49 1.00 1.00 1.00
Title
Grade
Name
30.44
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Brief Area Updates – November 19, 2013 Nashville Public Library
Administrative Service Report
Working with Metro HR to get needed positions posted, interviews scheduled and new hires in place. Currently carrying 36 vacancies. New hires will help ease workloads throughout the system.
For the repair and mini-renovation of some library branches, pre-bid meetings are taking place and scopes of work as well as the time lines for these repairs/renovations are being developed. The repair/renovation of the Old Hickory Library Branch is in currently in the bid process.
Currently reviewing various Library Policies for potential updates and changes.
Working with all Branches and Divisions for revising Organizational Charts.
Branch Services Report Edmondson Pike Workroom Over the past couple of months, the branch staff has changed their workflow which has enabled them to get materials returned to the floor more quickly. This has allowed us to remove excess shelving from the middle of the long, narrow circulation workroom, which enables staff greater range of movement in this busy location. To celebrate this success, the Friends of Edmondson Pike Library sponsored a pizza party for staff and volunteers, and the Library Director was on hand to congratulate them on their hard work. Old Hickory Renovation Renovations on Old Hickory branch library have begun. We are on a timeline to complete the main floor by mid-January 2014 and reopen the library. Work on the lower level, exterior retaining walls and stairs will continue into early spring. On November 4 we reintroduced story hours for the community using the Old Hickory Community Center. Branch Staffing Branch Services vacancies have increased from 17 to 20 in the past month, with another verbally given, but not yet officially documented. Metro HR and Finance have approved filling some of the key positions, and we look forward to Library HR initiating the posting and interviewing processes for these. During the last week of October, interviews were completed for the Library Manager 2 vacancies at Bordeaux and Richland Park, and the Library Manager 3 vacancies at Madison and Hermitage.
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Branch Programming Highlights Bestselling author J.A. Jance led a book discussion at the Green Hills Branch to tell the story behind the story in her newest J.P. Beaumont mystery, Second Watch. Janis Ian made a special guest appearance to sing “The Tiny Mouse,” and expressed interest in presenting her own program at Green Hills. Printmaker Bryce McCloud brought his mobile printmaking art cart to the Southeast Branch to collect and exhibit portraits made by Nashvillians for Nashvillians. Participants made their own print portraits, exchanging them for previously made prints.
Collections and Technology Report This month has been highlighted with three major projects – the testing of the new Discovery Layer that we hope to unveil to patrons January 2, staff and patron training on the Affordable Care Act and vendor interviews for the Opening Day Collection purchases for Southeast and Bellevue. Marian Christmon has been working with the TN Justice Center, the TN Health Care Campaign and the Mayor’s Get Covered Nashville to bring volunteers into 6 of our locations for one on one work with patrons for signup. She has also coordinated staff training and resources for staff to hand out to patrons with questions. Noel Rutherford has spearheaded our Opening Day Collection process. She gathered all of the specifications for collection development, cataloging and processing to provide to all vendors for their presentations. She coordinated the presentations and then evaluated the results. One of the vendors sent this note to Kent after their visit, “I was impressed with your staff to the point that I felt I needed to comment. I have never seen documentation, or staff, that was better prepared (and you know I have seen a lot of documentation). The presentation went extremely well due to the well thought out and well communicated expectations of your staff.” After the presentations, the following vendors were chosen to work with us on the ODCs. • Baker & Taylor for Juvenile and YA print material • Ingram for adult print and audio cd material • Midwest Tape for DVD's and Music CD's. • Findaway World for non-exclusive playaways • Recorded Books for exclusive audio cd's and playaways
Also this month, we are working with staff to help us identify bugs, enhancements and improvements for our new discovery layer. We have chosen Open Source software for this project and are working hard to make it ready to go live on January 2. Feel free to give it at a try at http://www.library.nashville.org/index-test.asp James Staub, our systems librarian, is doing the 14 | P a g e
programming on the discovery layer. Jenny Ellis and Kyle Cook, on our web team, are communicating with staff and organizing the work.
Main Report Equal Access Programming Nashville Public Library received the Agency/Organization of the Year Award from the Mayor’s Advisory Committee for People with Disabilities. The Library was nominated by TPAC for offering accessible programs (open captioning, audio description, and interpreters). Sandy Cohen, Manager for Library Services for the Deaf & Hard of Hearing, also recently facilitated the first implementation of open captioning of the library’s Salon@615 programs with authors Pat Conroy and Elizabeth Gilbert. The captioning not only helped those with hearing difficulties participate in the program, but also was a big benefit to those in attendance who had trouble understanding Pat Conroy’s thick southern accent. Southern Festival of Books Main Library hosted over 90 author programs and over 13,000 visitors during the Southern Festival of Books October 11-13. C-SPAN was at the library to film several of the sessions. The library also held a book sale during the weekend to benefit the Friends of the Library. $4214 was raised. Building Renovations Preparations for 3rd floor renovations have been underway. We have been planning how we can continue to offer customer service and access to the library collection with as little impact on our patrons as possible. We have arranged for relocation of many of our programs and book clubs, and we are developing a plan that will allow us to continue to provide access to computers to patrons even as the new computer lab and classroom are being constructed. Mark Your Calendars! In celebration of the 10th year of the Civil Rights Room, there will be a special Conversations@NPL program on December 7th at 1:00 with NPR’s host and special correspondent, Michele Norris. Ms. Norris will speak about her book, The Grace of Silence, and “The Race Card Project”, an initiative to foster a wider conversation about race in America.
Community Engagement Bellevue Building Project—200 people attended the groundbreaking on October 22. Final construction documents will be submitted this month. Adult Literacy – Our first Adult Literacy Summit attracted over 100 in attendance and included educators, tutors, and students. Surveys indicated it was a tremendous success. We are in playing stages for future events. 15 | P a g e
Nashville Reads—2014 title has been announced: We Are All Completely Beside Ourselves, by Karen Joy Fowler. The reading campaign will run Feb - April and will include diverse events around the city, capped off with a free public lecture featuring the author. Pathway for New Americans – In collaboration with the Mayor’s office, USCIS, and Parks, the library will roll out pilot sites for this new initiative. We plan to kick off in April 2014, hosting ESL classes, legal aid workshops and citizenship information sessions. TOTAL – Conducted 14 programs including Bullying, Job Skills, and Internet Safety to over 1000 in attendance this month. We had over 150 teens visit and interact with the “Picture Me” exhibit at Main, and conducted our first teambuilding training with old and new staff members. Wishing Chair – Main Library premier of The Amazing Twins, created in partnership with Center for Latin American Studies. Puppet Truck - Took shows to Abintra Montessori, Wright Middle, Cheekwood, and 6 branches. Bringing Books to Life – Provided 60 programs to 1,689 people. Through GROW, we partnered with Coleman, Antioch, and East Park community Centers offering most workshops in Spanish to over 200 in attendance. We provided workshops and programming for Wright Middle School during intersession. Salon - Pat Conroy attracted almost 700 people! Over 200 people came for Donna Tartt as well as for Garrison Keillor. Writers Circle—200 people attended the Writers Circle with Roy Blount, Jr. and Rick Bragg during the Southern Festival of Books. It was, by far, our largest audience. Artober—The library hosted hundreds of diverse arts programming, to thousands in attendance, during Artober.
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New Business – November 19, 2013 Nashville Public Library
Nashville Public Library Board November 19, 2013
Resolution Title: 2014 Holiday Schedule History/Background/Discussion: Annually the library board adopts the library holiday schedule observed based upon the Metropolitan Government of Nashville & Davidson County’s Civil Service Commission. These hours necessarily impact library public service hours and staff holiday scheduling. The attached is consistent with past practice but for two exceptions. Based upon anticipated public use of the library over holiday periods the Library’s Administration is recommending that all library locations close at 5:30 p.m. on Wednesday, November 26, 2014 (Thanksgiving Eve) and at 5:30 p.m. Wednesday, December 31, 2014 (New Year’s Eve). Holiday closings not consistent with Metro holidays will allow for adjustments in staff work schedules to accommodate these closings and are not paid holidays.
Recommendation: That the Board adopts the holiday hours schedule as proposed. Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: NPL Administration
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RESOLUTION 2013-11.01 2014 Holiday Schedule NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library board that the attached holiday and library Schedule of Holidays -2014 be adopted.
NASHVILLE PUBLIC LIBRARY SCHEDULE OF HOLIDAYS – 2014 LIBRARIES ARE CLOSED THESE DAYS
List of Holidays observed by Metro
Tuesday, December 31, 2013 – Close all locations at 5:30 pm (approved November 2012) Metro observes Wednesday, January 1, 2014 New Year’s Day – 2014 January 1 Monday, January 20th
Martin Luther King, Jr. Day 3rd Monday in January
Monday, February 17th
President’s Day 3rd Monday in February
Sunday, April 20th – Easter (not a paid Holiday) Monday, May 26th
Memorial Day Last Monday in May
Friday, July 4th
Independence Day July 4th
Monday, September 1st
Labor Day 1st Monday in September
Wednesday, November 26th – Close all location at 5:30 pm Thursday, November 27th Thanksgiving Day 4th Thursday in November th Friday, November 28 Friday after Thanksgiving Wednesday, December 24th
Christmas Eve
Thursday, December 25th Christmas Day _____________________________________________________________________________ Wednesday, December 31st – Close all locations at 5:30 pm Thursday, January 1st New Year’s Day – 2015 January 1st Metro holidays observed based on Civil Service Rules, Section 4.5 (Copy attached)
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Metro Civil Service Rules, Chapter 4
Section 4.5 – HOLIDAYS A. Holiday Schedule The following will be declared official holidays, and all employees will be excused without charge to leave, except those employees required to maintain essential operations, who shall be compensated in accordance with Section 5.7. New Year’s Day Martin Luther King Day President’s Day Memorial Day Independence Day Labor Day Thanksgiving day Friday after Thanksgiving Christmas Eve Christmas Day
January 1 Third Monday in January Third Monday in February Last Monday in May July 4 First Monday in September Fourth Thursday in November Friday after Thanksgiving December 24 December 25
Holidays that fall on Sunday will be observed on the following Monday and holidays that fall on Saturday will be observed on the Friday before by those employees working Monday through Friday. On those occasions when Christmas day falls on Monday, the Christmas Eve holiday will be observed on the Tuesday following Christmas Day: on those occasions when Christmas falls on Saturday, the Christmas holiday will be observed on the subsequent Monday. If a holiday is observed on an employee’s day off, the employee may be scheduled for a floating holiday during the week of the holiday or the following week. If community practice dictates a change in the day observed, the Director of Human Resources shall have discretion to change the dates for that year.
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