NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting November 15, 2016
Nashville Public Library Board of Trustees Agenda November 15, 2016 Bordeaux Branch Library 4000 Clarksville Pike Nashville, TN 37218 Meeting Room – 12:00 noon
I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons, Chair
VI.
Approval of Minutes: October 20, 2016………………………………………………………………………………. pgs. 1 – 6
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. Homelessness Initiatives, Liz Coleman b. Events Policy, Jena Schmid c. Master Facilities Plan, Larry Price
IX. X. XI.
Old Business a. Branch Meeting Room Policy Resolution (revision), Larry Price…………………………...... pgs. New Business a. Branch Artwork Donations from Susan and Luke Simons Resolution, Liz Coleman…. pgs. Adjournment
Next Board of Trustees Meeting 12:00 noon – December 20, 2016 Southeast Branch Library – Meeting Room 5260 Hickory Hollow Pkwy #201 Antioch, TN 37013
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES October 20, 2016 12:00 p.m. Richland Park Library, 4711 Charlotte Avenue, Nashville, TN 37209 Members Present:
Keith Simmons, Lucy Haynes, Robert Oermann and Sepi Khansari
Members Absent:
Margaret Ann Robinson, Joyce Searcy and Francie Hunt
Library Staff:
Kent Oliver, Larry Price, Jena Schmid, Elyse Adler, Susan Drye, Andrea Fanta, Stephanie Rodriguez, Ken Feith, Noel Rutherford, Annie Herlocker and Beth Deeb
Also Present:
Mark Murray, Metro Department of Law attorney
I.
Call to Order / Roll Call Keith Simmons called the meeting to order at 12:03 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Board Chair Comments—Keith Simmons, Chair Mr. Simmons attended the Urban Libraries Council annual meeting recently with Kent Oliver and Tari Hughes, and noted that we are ahead of many other libraries in our tracking of outputs and outcomes. He also announced that a search committee has been formed to find a replacement for Tari Hughes, who is leaving as President of the Library Foundation in November to become the CEO of the Center for Nonprofit Management. IV. Approval of Minutes: July 19, 2016 Robert Oermann moved for approval of the minutes from the July meeting; the motion was seconded by Lucy Haynes and passed unanimously. V.
Library Director Report—Kent Oliver, Library Director Larry Price introduced Annie Herlocker, the new manager of Richland Park. She comes to us from the Clarksville and Linebaugh public libraries. The Southern Festival of Books was last weekend. In addition to the many sessions hosted at the library, we also had a Friends book sale that ran all weekend. Mr. Oliver thanked the staff at Main and noted that Humanities Tennessee really appreciates our partnership. Boombox, the new online platform for local music, was unveiled and has received a lot of media attention and positive feedback. 1|Page
Major work on the garage renovation is now underway, and is causing slightly lower attendance numbers at Main Library programs. Mr. Oliver distributed a schedule of new Board meeting locations at branches in order to avoid the Main Library until the construction is complete. Early voting started yesterday at five library locations. The conversion to the new ILS system, Carl X, will take place during Christmas break for MNPS and over Memorial Day weekend for the library.
VI. Staff Reports a. Richland Park update—Annie Herlocker This is Ms. Herlocker’s second week at Richland Park. She reported that the branch serves a community of about 36,000 people, many of whom live in one- to two-person households. The fast-growing Nations is also part of the neighborhood. Richland Park is ninth in the system for circulation, visits, and new card signups, which is impressive for such a small branch. They have a lot of volunteers as well as an active Friends group. Programming includes the jobs lab (in December), yoga, a Lego group, story times, and a new writers’ group. A new, expanded Richland Park branch is in the Master Facilities Plan. b. Data Analysis/Outcomes—Elyse Adler Ms. Adler reported that the Urban Libraries Council is currently focusing on the creation of outcomes, and that this is something that we have already been doing for over ten years. Having logic models with measurable outcomes makes us accountable to the Board, Metro, and the Foundation; lets us tell a complete story to our funders; and helps us define what success looks like and when we have reached it (or not). She gave an example from Bringing Books to Life, when surveys showed that we were not reaching parents and caregivers. Because of that, the Loving and Learning workshops were created, and they have become the wildly popular parent engagement piece of BBTL. Our ability to track outcomes also resulted in Vanderbilt asking us to participate in two different research studies. Our newest logic model is for the Be Well at NPL program. Rather than tracking health outcomes, which is not part of our mission, we are tracking what is part of our mission: increasing access to health-related programs and information. In the Studio, we ask teens whether they think that what they learned will help them in their school, career, and general well-being. So, each program has a different logic model based on its goals, but we are also trying to find a few common threads: whether patrons found the program valuable, whether they learned something, and whether they have a library card. We are also going to join a new ULC group focused on technology outcomes, which will allow us to become part of the national conversation and compare ourselves to other libraries. VII. New Business a. Collection Development Policy update—Noel Rutherford Ms. Rutherford explained the proposed updates to the policy: new formats (such as Launchpads) have been added; Archives and Special Collections have been included so that there’s no duplication and their scopes are more clearly defined; and an AV conservation policy has been added. Especially important for Archives and Special Collections are donation and deaccessioning policies. Mr. Oermann moved for approval of resolution 201610.01; the motion was seconded by Ms. Haynes and passed unanimously. Mr. Simmons complimented the staff on the level of detail and attention to the collection.
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Nashville Public Library Board October 20, 2016 Resolution Title: Collection Development Policy Updates History/Background/Discussion: Nashville Public Library’s Collection Development Policies are intended to inform both NPL staff and the general public about what we collect and why. It is not a static document but one that needs periodic amendment as the collection changes over time. As such, there are three areas that need to be added or amended to reflect alterations to our collections and policies. A. Clarification of differences between Metro Archives and Special Collections: Both Special Collections and Metro Archives collect items of historical importance. To better align Special Collections and Metro Archives’ collection development policies and reduce any potential duplication in terms of collection scope, both policies have been edited and revised to more clearly state what each department collects (and does not collect) and how donations will be accepted and evaluated for addition to their collections. B. Audio Visual Division Collection: The Production Services department, headed by Michael Lusk, will manage a new historical audiovisual collection that will conserve, preserve and make accessible the sound and moving image collections owned by Nashville Public Library. This requires the development of a new collection and conservation policy to better explain the collection’s unique requirements that are not covered under NPL’s general music and video collections. C. Launchpad and Bookpack Collections: Nashville Public Library periodically adds new formats to its collection to better utilize the unique capabilities of new formats in delivering information and expressing creativity and ideas. Two new formats added this past year are: 1. Launchpad collection – a circulating collection of locked e-readers, preloaded with learning apps for children. Subject-focused e-readers range from English language arts to math and science. Themed e-readers include princesses, dinosaurs, animals and more. 2. Bookpack collection – pre-packaged kits of playaway audiobooks and their print versions for children and adult new readers. Bookpacks are the easiest way for emerging and struggling readers, auditory and special education learners and ESL patrons to learn literacy skills. Recommendation: The Board approves the changes to the Collection Development policy. Drafters: Noel Rutherford, Material Services Manager; Michael Lusk, Audio Visual & Production Services Manager; Andrea Blackman, Special Collections Manager; Ken Fieth, Metropolitan Archivist. Person(s) Responsible for Implementation: Material Services Department headed by Noel Rutherford
RESOLUTION 2016-10.01 Collection Development Policies Updates WHEREAS, a Collection Development Policy is a fluid document, needing constant refreshing to keep it accurate as well as relevant, and 3|Page
WHEREAS, new collections, formats and policies have recently been added to the Nashville Public Library, the collection development plan is in need of revision.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised collection development plan as presented effective upon adoption.
b. Patron Rules of Conduct Policy update—Susan Drye Ms. Drye reported that we have had several complaints from patrons with disabilities because they are not allowed to bring in urban shopping carts to carry their library materials. She and Jena Schmid looked at how other urban library systems were handling this and found that most considered it a reasonable accommodation for ADA compliance. Although we do not want to allow shopping carts as a rule, we would like to give staff the ability to allow people with disabilities to come in with carts on a case-by-case basis. Ms. Haynes moved for approval of resolution 2016-10.02; the motion was seconded by Mr. Oermann and passed unanimously. Nashville Public Library Board October 20, 2016 Resolution Title: Update to Safety-Security Patron Rules of Conduct Policy History/Background/Discussion: NPL recently received patron complaints about not being able to bring urban shopping/grocery carts into the Main Library. One complaint came from a visually impaired 68-year-old patron who uses Nashville’s public transportation system who let NPL know that she uses a “grocery cart” to help her carry items on her errands, which include the Library. Currently, Patron Rules of Conduct #6 includes the following Class I Offense: “Bringing bicycles, shopping carts or similar devices into library buildings including vestibules and covered doorways.” Assistant Director for the Main Library Jena Schmid researched how other urban libraries handle this and found a pattern of accommodation. NPL is ADA compliant, and since NPL tries to work with patrons on a case-by-case basis any time a patron has individual needs, it is proposed to add the following parenthetical to Patron Rules of Conduct, Rule #6: (Patrons with disabilities may ask staff for reasonable accommodations.) Updating Rule #6 to read thusly; “Using library materials, equipment, furniture, fixtures or buildings in a manner inconsistent with the customary use thereof; or in a destructive, abusive, or potentially damaging manner; or in a manner likely to cause personal injury. Bringing bicycles, shopping carts or similar devices into 4|Page
library buildings including vestibules and covered doorways. (Patrons with disabilities may ask staff for reasonable accommodations.) The use of skates, skate boards and/or roller blades or similar devices on library premises.” Based on the above information, it is recommended that the Board approves the proposed update to Rule #6 of the Safety-Security Patron Rules of Conduct Policy. Recommendation: The Board approves the proposed update to Rule #6 of the Safety-Security Patron Rules of Conduct Policy. Draftor(s): Susan Drye Person(s) Responsible for Implementation: Mark Crowder, Jena Schmid, Susan Drye RESOLUTION 2016-10.02 Update to Safety-Security Patron Rules of Conduct Policy WHEREAS, it was brought to Nashville Public Library’s attention that the Safety-Security Patron Rules of Conduct Policy needed to include an accommodation clause around the use of shopping carts by patrons with disabilities, and WHEREAS, Nashville Public Library has researched and discussed the need for possible accommodations, to be considered on a case-by-case basis, and WHEREAS, Rule #6 of the Safety-Security Patron Rules of Conduct Policy has been updated to reflect the possibility of accommodations for patrons with disabilities, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the update to Rule #6 of the Safety-Security Patron Rules of Conduct Policy be approved, to become effective October 18, 2016.
c. Holiday Hours Policy update—Susan Drye In general, NPL follows the Metro holiday schedule. The only exceptions are the Wednesday before Thanksgiving and New Year’s Eve, when we close early (6:00 p.m. instead of 8:00 p.m.) due to anticipated (non)use of the library. We would like to formalize these two exceptions for future years. Mr. Oliver also noted that this year, because of when Christmas Eve and Christmas fall, the library will be closed for four days in a row. Mr. Oermann moved for approval of resolution 2016-10.03; the motion was seconded by Ms. Haynes and passed unanimously. Nashville Public Library Board October 20, 2016 Resolution Title: NPL Holiday Schedule History/Background/Discussion: Annually, the Nashville Public Library Board adopts NPL’s holiday schedule observed based on the Metropolitan Government of Nashville & Davidson County’s Civil Service Commission. These hours necessarily impact NPL public service hours and NPL staff holiday scheduling. The attached is consistent with past practice and with the Civil Service Commission with two exceptions: 5|Page
Based on anticipated public use of the NPL over holiday periods, NPL’s Administration is recommending that all NPL branch locations close early — based on the earliest regularlyscheduled time that branches close — on the Wednesday before Thanksgiving (Thanksgiving Eve) and on December 31st (New Year’s Eve) each year. Holiday closings not consistent with Metro holidays will allow for adjustments in staff work schedules to accommodate these closings and are not paid holidays. Recommendation: The board approves the proposed NPL holiday schedule. Draftor(s): Susan Drye Person(s) Responsible for Implementation: NPL Administration RESOLUTION 2016-10.03 NPL Holiday Schedule
WHEREAS, in previous years Nashville Public Library has closed all library branch locations early on the Wednesday before Thanksgiving (Thanksgiving Eve) and on December 31st (New Year’s Eve) with the Nashville Public Library Board’s approval, and WHEREAS, recommendations to close early were based on anticipated public use of the Nashville Public Library over holiday periods, and WHEREAS, due to the recurring nature of holiday closures, and for ease of future staff holiday scheduling, it is recommended that the change be adopted for each calendar year henceforth, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board that the attached library Schedule of Holidays be adopted. VIII. Adjournment The meeting adjourned at 1:12 p.m.
Next Board Meeting— 12:00 p.m., November 15, 2016 Bordeaux Branch Library 4000 Clarksville Pike, Nashville, TN 37218
Respectfully submitted by Beth Deeb
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Statistical Summary – November 15, 2016 Nashville Public Library
CIRCULATION COMPARISON - OCT eMedia
Juv Bks
Ad Bks
Ad AV
Juv AV
EMEDIA CIRC COMPARISON - OCT
Equip
eBooks Equip, 0.4%
Equip, 0.5%
Juv AV, 4% Ad AV, 18%
Juv AV, 5% Ad AV, 17%
Ad Bks, 24%
Ad Bks, 23%
Juv Bks, 25%
Juv Bks, 26%
eMedia, 29%
eMedia, 29%
OCT-15
OCT-16
eMagazines
eVideos
eVideos, 2% eMagazines, 4% eAudiobooks, 17%
eMagazines, 3% eAudiobooks, 23%
eMusic, 42%
eMusic, 33%
eBooks, 35%
eBooks, 39%
OCT-15
OCT-16
5-Year Total eMedia Circulation - OCTOBER
500,000
160,000 466,141
450,000
350,000
eAudiobooks
eVideos, 1%
5-Year Total Circulaton - OCTOBER
400,000
eMusic
375,126
395,175
129,686
140,000
453,037 421,135
120,000
300,000
100,000
250,000
80,000
200,000
60,000
150,000
135,914
102,506
63,760 40,725
40,000
100,000
20,000
50,000
0
0
Oct-12
Oct-13
Oct-14
Oct-15
Oct-16
Oct-12
Oct-13
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Oct-14
Oct-15
Oct-16
Statistical Summary – November 15, 2016 Nashville Public Library
5-Year Visits - OCTOBER 420,000
402,549 389,847
400,000 380,000 360,000 330,030
340,000
321,659
320,000 300,000
277,507 280,000 260,000 Oct-12
Oct-13
Oct-14
Oct-15
Oct-16
5-Year Hours Open - OCTOBER 4,600 4,400
4,480 4,254 4,158
4,200
4,000 3,724
3,800 3,572
3,600 3,400 3,200 Oct-12
Oct-13
Oct-14
Oct-15
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Oct-16
Statistical Summary – November 15, 2016 Nashville Public Library
PROGRAM COMPARISON - OCT Adult Programs
Teen Programs
ATTENDANCE COMPARISON - OCT
Juvenile Programs
Adult Programs
Juvenile Programs, 47%
Juvenile Programs, 43%
Teen Programs, 27%
Teen Programs, 29%
Teen Programs, 8%
Adult Programs, 27%
Adult Programs, 29%
Adult Programs, 37%
OCT-15
OCT-16
OCT-15
Juvenile Programs, 55%
5-Year Total Program - OCTOBER 1194 1200
800
840
Juvenile Programs, 67%
Teen Programs, 12% Adult Programs, 21% OCT-16
38,303
39,000
38,000
37,038
37,000
977 759
Juvenile Programs
5-Year Total Attendance - OCTOBER
1400
1000
Teen Programs
35,253
36,000
854
35,000 34,000
600
33,000
32,647
32,494
32,000
400
31,000
200
30,000
0
29,000
Oct-12
Oct-13
Oct-14
Oct-15
Oct-16
Oct-12
Oct-13
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Oct-14
Oct-15
Oct-16
Statistical Summary – November 15, 2016 Nashville Public Library
Oct-16 Circulation 37,346 7,029 10,398 5,994 3,856 35,173 15,579 45,892 2,602 403 28,499 9,455 3,707 14,103 55,100 3,285 4,646 1,982 11,286 23,409 9,139 1,343 135,914 1 466,141
Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Month Oct-16 Oct-15 % of Total Circulation 8.01% 39,641 1.51% 2,410 2.23% 11,888 1.29% 7,076 0.83% 4,266 7.55% 11,352 3.34% 16,496 9.85% 48,795 0.56% 3,541 0.09% 437 6.11% 31,251 2.03% 10,800 0.80% 4,437 3.03% 17,556 11.82% 45,319 0.70% 4,161 1.00% 5,170 0.43% 2,250 2.42% 12,159 5.02% 31,539 1.96% 11,629 0.29% 1,176 29.16% 129,686 0.000% 2 453,037
Oct-16 Visits 38,551 16,091 12,586 15,194 4,103 36,230 8,611 33,446 3,790 37,442 13,481 7,271 33,121 63,098 7,874 3,511 7,272 20,976 18,467 6,056 2,676 389,847
Cardholders New Registrations
Oct-15 Visits 17,329 2,723 13,170 12,189 4,188 0 8,195 21,115 4,042 15,447 11,624 9,379 22,288 71,416 9,322 3,883 2,983 17,713 17,760 8,096 4,546 277,408
% Change 2016-2015 -5.79% 191.66% -12.53% -15.29% -9.61% 209.84% -5.56% -5.95% -26.52% -7.78% -8.81% -12.45% -16.45% -19.67% 21.58% -21.05% -10.14% -11.91% -7.18% -25.78% -21.41% 14.20% 4.80% -50.00% 2.89%
% Change 2016-2015 122.47% 490.93% -4.43% 24.65% -2.03% N/A 5.08% 58.40% -6.23% 142.39% 15.98% -22.48% 48.60% -11.65% -15.53% -9.58% 143.78% 18.42% 3.98% -25.20% -41.14% 40.53%
Oct-16 4,374
Oct-16 Year-to-Date 154,190 27,984 41,893 24,746 15,121 142,229 61,971 193,070 9,973 1,416 115,642 37,309 14,620 55,603 225,093 13,035 17,679 7,539 44,122 94,288 36,145 1,466 549,717 5 1,884,856
Oct-16 Circ / Visit 0.97 0.44 0.83 0.39 0.94 0.97 1.81 1.37 0.69 0.76 0.70 0.51 0.43 0.88 4.04 4.02 0.27 0.54 1.27 1.51 0.50 0.85
Oct-16 Year-to-Date 37,539
Fiscal Year-to-Date Oct-15 Year-to-Date 161,176 3,108 46,068 26,809 16,550 131,287 67,990 198,611 12,964 1,894 125,449 43,036 18,944 67,460 176,263 16,128 19,834 7,870 47,824 107,384 40,195 4,657 499,895 14 1,841,410
Oct-15 Circ / Visit 2.29 0.89 0.90 0.58 1.02 N/A 2.01 2.31 0.88 2.02 0.93 0.47 0.79 0.64 3.80 4.11 0.75 0.69 1.78 1.44 0.26 1.17
% Change 2016-2015 -4.33% 800.39% -9.06% -7.70% -8.63% 8.33% -8.85% -2.79% -23.07% -25.24% -7.82% -13.31% -22.83% -17.58% 27.70% -19.18% -10.87% -4.21% -7.74% -12.20% -10.08% -68.52% 9.97% -64.29% 2.36%
% Change 2016-2015 -57.65% -50.64% -8.48% -32.04% -7.74% N/A -10.12% -40.62% -21.63% -62.38% -24.51% 7.77% -45.94% 37.29% 6.26% -2.35% -63.87% -21.62% -28.62% 5.06% 94.00% -27.33%
Active Patron Cards 323,841
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Statistical Summary – November 15, 2016 Nashville Public Library
Oct-16 Hours Open 252 252 237 164 171 252 237 252 164 252 237 171 252 244 171 171 171 237 252 237 104 4,480
Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total Computer Use Total Wireless Use
Website Visits Webserver
Oct-15 Hours Open 257 77 176 176 176 0 176 217 168 217 176 176 257 250 176 176 176 176 257 176 88 3,724
Oct-16 Circ / Hour 148.20 27.89 43.87 36.55 22.55 139.58 65.73 182.11 15.87 113.09 39.89 21.68 55.96 227.47 19.21 27.17 11.59 47.62 92.89 38.56 12.91 104.05
Oct-15 Circ / Hour 154.25 31.30 67.55 40.20 24.24 N/A 93.73 224.86 21.08 144.01 61.36 25.21 68.31 183.02 23.64 29.38 12.78 69.09 122.72 66.07 13.36 121.65
341 341 512 1,194
261 259 457 977
% Change 2016-2015 30.65% 31.66% 12.04% 22.21%
6,813 3,885 21,796 32,494
13,538 2,957 20,543 37,038
-49.67% 31.38% 6.10% -12.27%
Oct-16 57,072 50,013
Oct-15 58,230 56,632
% Change 2016-2015 -1.99% -11.69%
Oct-16 468,141
Oct-15 500,984
% Change 2016-2015 -6.56%
Oct-16
Oct-15
% Change 2016-2015 -4% -11% -35% -9% -7% N/A -30% -19% -25% -21% -35% -14% -18% 24% -19% -8% -9% -31% -24% -42% -3% -14%
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Financial Overview – November 15, 2016 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of October 31, 2016 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime
All Other Salary Codes
Total Salaries
12,338,700
4,112,900
3,643,777
88.6%
469,123 13,974,200
4,658,067
947,132
4,111,438
88.3%
546,629
35,300
11,767
23,059
196.0%
-11,292
35,300
11,767
8,834
21,341
181.4%
-9,574
1,215,300
405,100
479,759
118.4%
-74,659 1,257,300
419,100
105,284
575,015
13,589,300
4,529,767
4,146,595
91.5%
383,172 15,266,800
5,088,934
1,061,250
4,707,794
137.2% -155,915
92.5%
Fringes
5,301,100
1,767,033
1,718,771
97.3%
48,262 5,510,400
1,836,800
419,623
1,785,465
97.2%
Other Expenses: Utilities Professional & Purchased Services
1,643,100 2,279,400
547,700 759,800
406,766 342,287
74.3% 45.0%
140,934 1,643,100 417,513 2,526,400
547,700 842,133
118,925 85,512
395,047 237,116
72.1% 28.2%
Travel, Tuition & Dues Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
62,700 598,400
20,900 199,467
16,110 19,531
77.1% 9.8%
493,100 1,331,300 2,196,400
164,367 443,767 732,133
245,483 443,840 512,593
27,494,800
9,164,934
7,851,976
427,500
142,500
134,847
94.6%
7,653
407,000
0 0 0 0 0 0 0 427,500
0 0 0 0 0 0 0 142,500
0 0 0 0 0 0 0 134,847
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 94.6%
0 0 0 0 0 0 0 7,653
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 427,500
0 142,500
0 134,847
0.0% 94.6%
149.4% 100.0% 70.0%
4,790 179,936
62,700 598,400
20,900 199,467
-81,116 493,100 -73 1,785,900 219,540 2,196,400
164,367 595,300 732,133
Fringe is at 97.2% thru OCT due to higher overall fringe costs. LIB does not have 51,335 much control over fringe costs.
152,653 605,017 Travel is currently under budget. However, monthly parking passes for Main employees are the biggest expense and we anticipate being over at the end of the FY -8,299 in this line item. 166,832 LIB is at 79.6% of budget thru OCT. W/O 4% funds for major repairs during the warmer months we are experiencing above avg repair costs. LIB will monitor 33,556 closely. 9,058 Internal Service Fees have been posted. 359,730 Library is under budget (82.5%) for FY17 YTD. NPL will monitor ALL expenditures closely as the fiscal year progresses to 1,751,022 ensure we are on budget by year end.
29,199 32,635
139.7% 16.4%
38,087 148,825 111,779
130,811 586,242 372,403
79.6% 98.5% 50.9%
2,042,331
8,276,712
82.5%
135,667
31,985
131,833
97.2%
3,834
0 0 0 0 0 0 0 407,000
0 0 0 0 0 0 0 135,667
0 0 0 0 0 0 0 31,985
0 0 0 0 0 0 0 131,833
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 97.2%
0 0 0 0 0 0 0 3,834
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 7,653
0 407,000
0 135,667
0 31,985
0 131,833
0.0% 97.2%
0 3,834
85.7% 1,312,958 30,083,200 10,027,734
5,365 52,965
381,140
LIB is at 88.3% thru OCT. Vacancies are being filled as quickly as possible. However, NPL will keep an eye on expenditures. LIB is over budget at 181.4% thru OCT. With staffing levels, OT is necessary at times to fulfill NPL needs especially with Maintenance and Security issues. LIB is 137.2% thru OCT. This is not unusual for this time of year after summer vacations. NPL expects this line item to even out over the FY. LIB is at 92.5% of total budgeted salaries thru OCT. With vacancies being filled, OT and vacation leave, currently NPL is on budget. However, NPL will monitor expenditures closely throughout the FY.
380 346 34
SUMMARY OF VARIANCE:
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Personnel Summary – November 15, 2016 Nashville Public Library
New Hires & Resignations
October 2016 New Hires Name
Classification
Haynes, Earl Smoot, Monica Biederman, Tanner Faulkner, Leah Mansood, Georgena Girgis, Mariam Davis,Zoe Ibrahim, Selva
Library Page Office Support Rep 3 Library Page Library Page Library Page Library Page Library Page Circulation Assistant 1
Hire Date 10/9/2016 10/9/2016 10/9/2016 10/9/2016 10/23/2016 10/23/2016 10/23/2016 10/23/2016
Location Bellevue Tech Srvs Reference - Main TOTAL Thompson Lane Southeast TOTAL Southeast
October 2016 Resignations Name
Classification
Wood, Josephine
Program Spec 1
Resignation Date 10/14/2016
Location Public Relations
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Personnel Summary – November 15, 2016 Nashville Public Library
NPL Vacancies as of 10/31/2016 = Approved to fill by OMB = Requesting permission to fill from OMB = Vacancies that have not yet been requested to fill
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34
Division / Branch OP & MAIN-MN OP & MAIN-MN CIRC ED PIKE ED PIKE GRN HILLS SE ED PIKE NORTH OP & MAIN-BR OP & MAIN-MN ADMIN SVCS TECH SVCS TECH SVCS EDGH REF LOOBY NORTH BRG BKS TO LF TECH SVCS BELLEVUE DONELS SE THOMP MADISON TECH SVCS MAILROOM GOOD TECH SVCS BRG BKS TO LF WATKINS PUBLIC REL PUBLIC TECH SECURITY
Title ADMIN SVCS MGR BLDG MAINT MECH - Main CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CIRCULATION ASST 1 CUSTODIAL SVCS ASST SUPV - Branch CUSTODIAL SVCS ASST SUPV - Mn HUMAN RES ANAL 2 INFO SYSTEMS APP TECH 1 INFO SYSTEMS APP TECH 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 1 LIBRARY MGR 1 LIBRARY MGR 2 LIBRARY MGR 2 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY SVCS ASSIST DIRECTOR MAINTENANCE & REPAIR WORKER SR OFFICE SUPPORT REP 2 OFFICE SUPPORT SPEC 2 PROGRAM COORDINATOR PROGRAM COORDINATOR PROGRAM SPEC 1 PROGRAM SUPERVISOR SEC OFFICER COORD
Grade OR07 TG08 ST04 ST04 ST04 ST04 ST04 ST04 ST04 TS02 TS02 OR03 OR01 OR01 ST06 ST06 OR05 OR05 OR06 OR06 ST02 ST02 ST02 ST02 ST02 OR11 TG07 ST05 SR08 ST09 ST09 ST06 ST10 ST09
Name VACANT (R REED) - upgrded VACANT (R SMITH) VACANT (S ABDELHALIM) VACANT (A SMITH) VACANT (K MCMAHON) VACANT (K MILLER) VACANT (B SMITH) VACANT (G ARMISTEAD) VACANT (M MITCHELL) VACANT (S CORLEW) - upgrd VACANT (F CARPENTER) - upgrd VACANT - NEW VACANT (R WILSON) VACANT (T CONE) VACANT (A NUNN) VACANT (S RAYE) VACANT (L HERBST) VACANT - upgrded VACANT - NEW VACANT (L ROBERTS) VACANT (D FREDERICK) VACANT (I RIVERA-SOTO) VACANT (A ZAMUDIO-BERNAL) VACANT (J TIGABU) VACANT (K SMITH) VACANT (T RACKE-BENGEL) VACANT (A CLEVELAND) VACANT (S WALLACE) VACANT (E ROBINSON) VACANT - NEW VACANT (R KINZOUNZA) - upgrded VACANT (J WOOD) VACANT (J MORROS) - upgrded VACANT (C FANN)
FPS F F F F F F F P F F F F F F F P F F F F P P P P P F F P F F F P F F
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FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 0.49 1.00 1.00 0.49 1.00 1.00 1.00 0.75 1.00 1.00
Brief Area Updates – November 15, 2016 Nashville Public Library ADMINISTRATIVE SERVICES REPORT Safety/Security: October Conducted 3 Safety & Security discussions—2 at Richland Park; 1 at Main for Public Tech—covering the Safety & Security Information Handbook, fire extinguisher training, and open discussions about safety and/or security issues. Took several items to surplus, including all of the old sound equipment from auditorium at Main. 6 branch locations had surplus or trash items that were removed which improved some areas that had a lot of clutter. Received the new Safety Data Sheets (SDS) books which cover the chemicals that Custodians use at Main and branches. 30 copies were made and we’ll keep a copy in the Safety & Security office, in the custodian closets at Main and branches locations, as well as the Lakewood office when it is operational. Currently working on the Maintenance Safety Data Sheets (SDS) book and then one for the Puppet Shop. (This is an OSHA mandate and is time consuming due to having to do a physical inventory and printed record of each chemical that we have on site.) There were 43 Patron Incident Reports for the month of October (1 over September), including:
Ambulance calls — Arrest — Alarms — Theft — Suspicious Activity — Assault — Illness — Injury — Vehicle Accidents — I.O.D. — Vandalism — Damage —
2 1 2 3 (patrons left items unattended, most resolved due to CCTV) 2 1 1 7 2 (1 patron-related; 1 Custodian’s vehicle rear-ended) 3 (1 related to vehicle accident) 1 (patron at Madison defaced No Smoking sign) 1 (Alexander's Mobility Services hit guttering at Hermitage)
Number of suspensions by conduct violation numbers: #4 — 1 #5 — 3 #6 — 1 #8 — 8
#14 — 2 #15 — 1 #16 — 1 #17 — 11
#19 — 2 #20 — 1 #21 — 2 #22 — 2
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Suspensions for October: # of patrons 1 8 6 7
# of days suspended 5 30 90 365
Delivery: October Main: Received 698 incoming UPS packages; sent 35 packages out UPS Ground 56 overnight packages received from FedEx, DHL, etc. Received 110 inserts of mail from the U.S. Post Office; sent 77 inserts of mail to Metro Mail for postage. 24 special deliveries from Ikon, Supply Room, Advance Supply, Firefly, etc. Branches: Moved 4,855 hold bins (155,360 items); 4,792 non-hold bins (153,344 items); 418 A/V bins (13,376 items) and 1,086 Circulation bins (34,752 items). Grand total of 11,151 bins moved. Total item count of 356,832 with an average of 558 bins and 17,842 items moved per day. We sent 0 boxes to the Southern Book Debindery for recycling. Daily complete percentages: Holds 20 of 20 days for 100% Building Maintenance: October Please note: Nothing is being recorded currently for Building Maintenance due to the resignation of Rick Reed on 7/22/16. However, the Library acquired from surplus property in September the old Lakewood City Hall located in Old Hickory. Once we complete some updating of this facility (new roof, electric, data, paint, etc.) this will become the new Lakewood Maintenance Facility for the library. There is great storage for maintenance materials, salt, mulch, gravel, etc. and easily accessible. The maintenance department is looking forward to the move.
BRANCH SERVICES REPORT Early Voting Early voting presented a large amount of voters coming out to the six branches hosting early voting. There were fewer campaigners outside the branches. These were civil with one another and were quiet in their solicitation of votes. Branches took full advantage of the increased traffic to sign up new library card holders. Among our early voting branches there were a total of 1,589 new library card sign ups between 10/19 and 11/3.
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Voting Site Bellevue Library Bordeaux Library Edmondson Pike Library Green Hills Library Hermitage Library Madison Library
Number of Early Voters 15,707 13,124 22,305 19,048 22,383 18,928
Number of new Library Cards 343 70 351 313 329 183
Warming Shelter Planning Branch Services began planning for potential inclement weather that may arise in the coming months. We have assessed which branches will have the most need, ability to provide entertainment/programming, capacity, and will be the most accessible. These branches have been ranked in order to determine which will be most practical to open if possible. We are also coordinating with Metro Parks where we share or have close proximity locations such as Hadley Park, Thompson Lane, Southeast, Looby, and Watkins Park. Bike Racks Looby and North received new bike racks courtesy of Metro Nashville Arts Commission. The bike rack at North is made from original Carnegie railroad tracks. Both of the new racks are very eye catching, and we are working with the Arts Commission on having plaques inserted to describe a little about each rack as well as notify the public they are for use as well as attractive art installations Looby
North
MAIN REPORT Programs and Partnerships  Main Library hosted several of the author lectures during the Southern Festival of Books. The Friends of the Library held their biannual book sale in the library lobby throughout the weekend. It 17 | P a g e
was their most successful sale at Main with about $8,000 in profits. Throughout the weekend we receive many passing compliments about our beautiful library. The Equal Access Division hosted a Low Vision Expo at the Main Library on Friday, October 21st. The Expo included presentations on vision loss as well as a wide variety of clinicians, government agencies, non-profit organizations, and low vision device vendors. Approximately 150 people attended. Teens Division continues their outreach services at Woodland Hills with teens learning about storytelling through video editing. They also learned how to shoot and edit green screen videos. Library book requests are increasing from Woodland Hills and we’ve currently signed up 40 incarcerated youth with NPL library cards. Parthenon Publishing wrote an article on the LRNG Grant and library outreach work librarian Raemona Little Taylor is doing with incarcerated teens at Woodland Hills.
Public Services Metro Water Department turned to our Reference Division to help them meet their outreach goals concerning educating the public about flood recovery resources. Metro Water identified ten FEMA documents that the Library would need to make available to the public that would help them on their survey. Metro Water was extremely appreciative of all the hard work the library did on their behalf. Popular materials staff have put together a rotating collection of poetry called Talking Walls. Poems will be placed on walls throughout the building four times a year to inspire patrons and staff. People are even encouraged to take the poem with them, if they are so moved. One person commented that her mood was immediately lifted after reading one of the poems. The Public Technology Division at Main merged with the Adult Services Division when the Digital Literacy team was reassigned to Elyse Adler. The library will post a new Program Supervisor position to oversee Public Technology. The new structure will permit us to ramp up technology programming within the library while Digital Literacy focuses on providing classes and services to people out in the community. Staffing
Main Library welcomes Luke Herbst, former Looby Branch Manager, as the new Teen Library Manager.
COLLECTIONS AND TECHNOLOGY SERVICES REPORT Emerging Technologies completed a major milestone in October when AT&T installed a firewall which will provide access from NPL to TLC CARL in Denver for the ILS migration which will occur in December 2016 for MNPS school libraries and in May 2017 for Nashville Public Library. This allows us to move forward on the project. Staff training on the new system will begin in mid-November.
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Collection Development Manager, Noel Rutherford, recently met with several of our vendors and was able to negotiate better discounts on print purchases for NPL and Limitless Libraries. NPL recently purchased Odilo, an on-demand Spanish language e-book database. This database, coming online at the end of December, will be a great complement to the print Spanish collection that several of our branches have and will give Spanish speakers/readers greater access to eresources. The IT department recently hired Jim Vogeler. Part of Jim's time has been spent familiarizing himself with the Lapstops Anytime system and resolving some lingering issues that branches have been dealing with, such as no printer connection and intermittent WiFi connections. Solving these problems has allowed branch staff to provide greater customer service to our patrons. In November, a new staff intranet should be online, updates to the NPL website should be complete and we expect to be in the testing phase of the ILS migration for MNPS schools.
MARKETING AND COMMUNICATIONS REPORT MarComm supported the launch of BoomBox, NPL’s “listen local” music streaming service. BoomBox earned significant social media attention and was featured on News Channel 5, The Tennessean, Library Journal InfoDocket, Fox 17, and WPLN. MarComm facilitated a community open house as a way to recognize the reopening of our small-and-mighty Watkins Park branch library, which is located across the street from the MLK School. This library location is housed within a Metro Parks community center. Mayor Barry attended this event, stopping in before the afternoon crowd of students poured in, to thank Library and Metro Parks employees for their service to Nashville’s young people. The Tennessean and Fox 17 covered the Watkins Park story. Finally, MarComm drew Nashville’s attention to everyone's right to read during National Banned Books Week. Book lovers from around Davidson County shared their “shelfies” with us on social media as NPL educated people about the threat of censorship and the pricelessness of intellectual freedom.
COMMUNITY ENGAGEMENT AND EDUCATION REPORT Puppet Truck Puppet Trucks conducted 70 programs to 6,123. Ali Baba and the Forty Thieves will be road ready by the end of year. Performed at the Fall Harvest Festival at the Hermitage, Southern Festival of Books, Advanced Financial’s Community Celebration in the Park, and Harvest Festivals at Educare and Glen Leven Farm. Presented Hansel and Gretel at eight branches.
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Partnered with the Department of Latin American Studies to offer a presentation at Martin Luther King Magnet for Hispanic Heritage month. Wishing Chair 40 programs with 4,689 in attendance Performed Peter and the Wolf at the Schermerhorn with the Nashville Symphony Offered a brand-new show of Library Pete and Friends where he performed his own songs live with a band Bringing Books to Life 40 programs with 1,424 in attendance Started scheduling The World of Mother Goose which is now booked out until March 2016 Staff is developing curriculum with a math focus Junior League volunteers are helping to get materials prepped for delivery to all childcare sites Presented at the Tennessee Association for the Education of Young Children conference in Franklin. Represented NPL at Cheekwood’s annual Día de los Muertos. Around 300 attendees visited our booth! Attended the National Center for Families Learning’s Families Learning Summit in Detroit. NCFL released Stronger Families, Stronger Communities: 20 Years of Highly Effective Teaching Practices Supporting Two-Generation Learning, a book that highlights the past winners of the award. As 2014 Toyota Teacher of the Year, Liz has her own section in the book. Family literacy programs were highlighted in a recent Leadership Brief from the Urban Libraries Council on Family Learning in Libraries. http://www.urbanlibraries.org/filebin/pdfs/Leadership_Brief__Libraries_Supporting_Families_Learning.pdf We currently have 130 workshops on the schedule from July 1, 2016 – June 30, 2017. Adult Literacy Served 230 people in 20 programs. Mobile lab offered 14 sessions serving 91 learners at Martha O’Bryan, Cole Elementary FRC, Project Return, and Room in the Inn. Assisted with the Digital Literacy booth at the Celebrate Nashville Cultural Festival in Centennial Park. More than 100 persons stopped by the booth to learn about the library’s free digital products. Hosted a Collaborative Lunch conversation at Nashville Adult Literacy Council with 10 attendees. We’ll host two opportunities per month in a total of ten locations across the city to continue the dialogue started by the fall Adult Education Symposium. Attended Bass Adult High School’s job fair and registered 60 card applications. Visited four partner classes in libraries to survey them about their experience. 91% of students who attend classes in libraries feel ‘welcome or very welcome’. BBTL/Adult Literacy were featured in School Library Journal’s article on welcoming refugees in libraries, highlighting our partnership with MNPS and ESL to Go. http://www.slj.com/2016/10/diversity/a-path-forward-how-libraries-support-refugeechildren/#_ Adult Literacy participated in HCA Foundation’s 2016 Hackathon to build an online tool and database for a project called Nashville Helps. http://www.hcatodayblog.com/2016/10/12/hackers-maketechnology-work-for-nonprofits/ 20 | P a g e
NAZA NAZA sponsored programs to celebrate Lights On Afterschool day by shining “Lights on Literacy.” 127 students from 25 middle schools joined NAZA’s 7th Annual Youth Leadership Retreat, held October 3rd at Camp Widjiwagan NAZA Coordinator talked about the effective NPL-NAZA partnership and the value of being part of the library during the Wallace Foundation Annual meeting for Next Generation Afterschool System Builders, in Denver, CO. Studio Niq participated via Skype for a graduate and PhD level class at Penn State discussing the learning philosophies that drive Studio NPL - connected learning and HOMAGO. We have been invited back as a regular guests in future semesters. Studio hosted an NPLF board event with a performance from the teen poet laureate and Studio NPL participant Cassidy Martin. NPL was awarded the Fuse STEM programming grant, which will be managed through NAZA. Studio NPL is a large part of this grant and will implement more robust STEM programming in NAZA sites. Be Well at NPL 53 wellness activities offered at 6 target branches New partnership with Plant the Seed who will bring gardening/nutrition activities to youth in the Spring at BX and EH through a grant from the Mayor’s office Edgehill Branch brought activities to the street on Oct. 30 for Open Streets Nashville event on 12th Ave S, having over 200 people visit the activity area (crafts, jump roping, chalk games) and over 50 people participate in fitness classes Be Well at NPL will have a spring intern— Safiah Hassan, a public health graduate student from Vanderbilt who specializes in program assessment and coalition building Production Services The audio visual upgrade installation for the Main Library auditorium is complete Equipment bid for Production Service’s new studio was awarded and is set to be installed before the end of the year. A/V Technicians were in all spaces at Main during the Southern Festival of books, providing AV assistance to authors from all over the country. Limitless Libraries Sent close to 21,000 items to schools in October. Teachers are utilizing LL this year more than they ever have before. During the first 3 months teachers have checked out over 10,000 items, compared to 7500 items during the same period in 2015. Partnered with NPL’s Teen Services dept to promote Teen Read Week with 664 teens reading a total of 2,667 hours. Salon @ 615 1,100 people attended the Rick Riordan Salon Special Edition at War Memorial Auditorium. Courtyard Concerts The last concert of the season, the Marcela Pinilla Band, had 350 attendees.
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Old Business Nashville Public Library
Nashville Public Library Board November 15, 2016 Resolution Title: Branch Meeting Room Use Policy History/Background/Discussion: At the present time, branch meeting rooms are available only to local non-profit organizations of a public, civic, educational or cultural nature and to governmental agencies. This non-profit and governmental exclusivity restricts the ability for The Friends of the Library and the Nashville Public Library Foundation to use branch meetings rooms as an asset in attracting business and corporate partnerships. Recommendation: The board approve the proposed changes to the Branch Meeting Room Use Policy Draftor(s): Larry Price Person(s) Responsible for Implementation: Larry Price, Susan Drye
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RESOLUTION 2016-11.01 2016 Resolution to Revise the Branch Meeting Room Use Policy WHEREAS, the Branch Meeting Room Use Policy restrict the use of branch meeting rooms to be available only to local non-profit organizations of a public, civic, educational or cultural nature and to governmental agencies, and WHEREAS, branch meeting rooms are attractive assets in collaborations through the Friends of the Library and through the Nashville Public Library Foundation, and WHEREAS, Nashville Public Library wants to optimize the use of our meeting spaces, and WHEREAS, The Friends of the Library and the Nashville Public Library Foundation raise funds and foster supportive partnerships for the benefit of Nashville Public Library NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the board endorses the proposed changes to the Branch Meeting Room Use Policy.
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New Business Nashville Public Library
Nashville Public Library Board November 15, 2016 Resolution Title: Branch Artwork Donations from Susan and Luke Simons History/Background/Discussion: After offering the Ikarus sculpture for the Main library, Susan and Luke Simons have offered several additional gifts of art, specifically for the branches: Homer Green, Alligator, wood, 22”H x 76” W x 19”D, estimated value $2,500 Floyd Shaman, Skate, wood and leather, 27”H x 61”W x 21”D, estimated value $6,500 Christopher Yockey, Iris, painted lacquer on steel, 65”H x 61”W x 24”D, estimated value $10,000 A Calder mobile reproduction, painted metal, approx. 7’H x 4’W, undetermined value Larry Price and Liz Coleman have selected sites for the pieces: Alligator will go to the Bellevue branch, the Children’s area at the new Donelson branch will be designed around Skate, and Iris and the Calder mobile reproduction will go to Edmondson Pike. These pieces require no extra maintenance. Artwork installation will be coordinated by Susan and Luke Simons, the branch locations, and the Nashville Public Library Foundation. Recommendation: That the Library Board approves the resolution accepting the art work for placement in several branch locations. Draftor(s): Liz Coleman Person(s) Responsible for Implementation: Thaxton Waters, Galleries Coordinator
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Homer Green, Alligator, wood, 22”H x 76” W x 19”D
Floyd Shaman, Skate, wood and leather, 27”H x 61”W x 21”D
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Christopher Yockey, Iris, painted lacquer on steel, 65”H x 61”W x 24”D
A Calder mobile reproduction, painted metal, approx. 7’H x 4’W
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RESOLUTION 2016-11.02 Branch Artwork Donations from Susan and Luke Simons WHEREAS, Susan and Luke Simons are seeking to donate four sculptures to the branch libraries, and WHEREAS, the Library Board believes the branch libraries are a suitable and appropriate location for these sculptures; and WHEREAS, Alligator, Skate, Iris, and the Calder mobile reproduction will become the property of the Nashville Public Library who will be responsible for its ongoing maintenance, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board that the library agrees to accept these statues and to coordinate their installation in the branch library locations with Susan and Luke Simons and the Nashville Public Library Foundation.
November 15, 2016
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