October 2021 NPL Board Packet by Nashville Public Library

NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting October 25, 2021

Nashville Public Library Board of Trustees Agenda October 25,2021 Main Library 615 Church Street Nashville, TN 37219 Conference Room 1A – 12:00 noon I. II.

Call to Order / Roll Call Metro Ordinance required to be announced at all Board Meetings – Chair, Joyce Searcy a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Public Comment

IV.

Board Chair Comments, Joyce Searcy, Chair

Approval of Minutes a. September 21, 2021……….....………..……….……………………..…pgs. 1 – 5 b. September 17, 2021 NECAT Study Session……………………………pgs. 6 – 8 c. September 24, 3032 Retreat Study Session……………………………..pgs. 9 – 11

VI.

Library Director Report, Kent Oliver a. 2022 Board Meeting Dates and Locations………………………………pg. 12 b. NECAT c. NPLF Early Literacy Campaign d. Advocacy

VII. VIII.

Nashville Public Library Foundation Report, Shawn Bakker Adjournment

Next Scheduled Board of Trustees Meeting 12:00 noon – December 14, 2021 Main Library 615 Church Street Nashville, TN 37219

Nashville Public Library Board of Trustees Minutes from September 21, 2021 Bellevue Branch Library, 720 Baugh Road, Nashville, TN 37221 Meeting Room – 12:00 noon

Members Present:

Joyce Searcy, Kate Ezell, Robert Oermann, Charvis Rand, Katy Varney

Library Staff:

Kent Oliver, Terri Luke, Lee Boulie, Susan Drye, Jena Schmid, Forrest Eagle, Steve Stokes, Luke Herbst, Lauren Gilpin, Katie Buchholtz, Montoya Townsend, Emily Krieble, Kate Rose Collingwood

Others:

Shawn Bakker, Nashville Public Library Foundation President, Brenda Waybrant, SEIU Local 205 Metro Chapter

II.

III.

Call to Order / Roll Call Joyce Searcy called the meeting to order at 12:04 PM. Metro Ordinance required to be announced at all Board Meetings – Chair, Joyce Searcy “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.” Board Chair Comments, Joyce Searcy, Chair Ms. Searcy and other Board members met with Mayor Cooper on August 25 to deliver the resolution that the Board passed. The Mayor was pleased that they were there to thank him.

IV.

Approval of Minutes: July 20, 2021 Joyce Searcy moved for approval of the minutes from the July meeting; the motion was seconded by Kate Ezell and passed unanimously.

Library Director Report, Kent Oliver Mr. Oliver mentioned that there is a lot of information in the Board packet since there was no meeting in August. NPL staff spend a lot of time working on this information and he wanted to point out these items: a. Circulation numbers are increasing. Page | 1

b. On page 11, NPL Universe programming numbers are broken out by virtual and inperson, and NPL is continuing to monitor these numbers. c. Mr. Oliver pointed out how many items the NPL Delivery team moves every day. Library systems at NPL could not operate without them. They are moving huge amounts of mail, packages, and books. As noted on page 18, over 371,000 items were moved in August.

VI.

Nashville Public Library Foundation Report, Shawn Bakker a. Ms. Bakker thanked everyone who was able to attend the annual meeting last week. b. They are making efforts to host more opportunities to meet and attend educational programs. c. She mentioned that everyone should have received an invite to attend a social gathering of both [NPL and NPLF] Boards on October 20 at 4:00 p.m. at NPL. Weather permitting, it will be in the courtyard. d. NPLF continues to plan for the Gala which will be in person this year, the weekend of November 12 and 13th. The Patrons’ Party will be Friday [November 12] and the Gala will be Saturday [November 13]. Both will be held at the Main Library. Colson Whitehead is committed to coming and will speak at the Public Lecture the morning of November 13. Reserving tickets is especially important this year since capacity is limited due to social distancing.

VII.

Staff Reports a. Bellevue Cluster Report, Lauren Gilpin, Katie Buchholtz, Montoya Townsend Lauren Gilpin, Katie Buchholtz, and Montoya Townsend provided updates for the Bellevue, Hadley Park, and Watkins Park branches. Writer’s groups and book club numbers remain strong at Bellevue since they continued virtually during the pandemic. Yoga is due to start again soon, with masks being a requirement. Patrons are starting to reserve meeting spaces again. Program spaces for children have socially distanced block squares to sit on. Over the last few months, all three branches have been working on weeding collections and rotating displays. Hadley Park was closed for 17 months. Watkins Park is reopening October 25, 2021. Montoya mentioned that the library is a happy place for many people in the community and NPL staff look forward to continuing to serve the community. b. Terri Luke introduced Luke Herbst, the new manager of the Bellevue Branch.

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VIII.

Facilities and Capital Repairs, Susan Drye a. Ms. Drye provided details and estimated costs for projects at all 23 NPL facilities totaling $8.3 million in needed capital maintenance money. Funds are needed for renovations and 4% funds have been non-existent. Between capital funding and 4%, NPL currently only has $3.4 million. Funding has been lean for the last 3 years and NPL facilities are aging. Priority will be given to fixing leaks at Main and branches. NPL will need to come up with a long-term solution for the Courtyard, as there is not enough money from the endowment to cover costs and maintain it going forward. NPL is working on a plan and Shawn Bakker indicated that the Robinson family will need to be involved.

IX.

New Business a. Collection Development Policy Update Resolution, Jena Schmid Ms. Schmid presented changes to an existing Policy in Noel Rutherford’s absence. Revisions were pulled out since the entire policy is 31 pages. Resolution Title: Collection Development Policy Updates History/Background/Discussion: Nashville Public Library’s Collection Development Policies are intended to inform both NPL staff and the general public about what we collect and why. It is not a static document but one that needs periodic amendment as the collection changes over time. As such, there are five areas in the policy that have been added or amended to reflect alterations to our collections and policies.

A. Clarification of our Gifts and Donations Policy to update what material will be considered for possible addition to the collection. Current policy statement under the “Gifts and Donations” section: What will be considered for addition to the collection: • Material in like-new condition • Books • Music CDs • DVDs • MP3 audiobooks • Audiobooks on CD (unabridged only)

Recommended revision: What will be considered for addition to the collection: • Material in like-new condition • Books • DVDs • Board Games

B. Nashville Public Library decided to integrate the Library Studies Collection into the Main library nonfiction collection this past year to facilitate better browsing and discovery. Therefore, it has been removed as a separate collection in our policy.

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C. Nashville Public Library periodically adds new collections to attract new customers, respond to educational needs or to present information in a format best suited for learning and discussion. Two new collections were added this past year:

1. Board Game Collection – a circulating collection of board, card, and tabletop games, housed in our Popular Materials division. 2. Votes for Women Collection – The Votes for Women Collection focuses on Nashville’s and Tennessee’s role in the ratification of the 19th Amendment to the United States Constitution and American women’s political movements, particularly in the South. It is located in the Votes for Women Room to commemorate the 100th Anniversary of the 19th Amendment. D. Addition of statement about Periodicals in the Special Collections Division: 1. Periodicals – Periodicals and newsletters collected by the Special Collections Division include Nashville-related periodicals of all types, as well as historical and genealogical publications produced by Middle Tennessee county historical and genealogical societies; regional publications about the three Grand Divisions of Tennessee; and selective major national hereditary organizations and genealogical societies. Other periodicals include publications by scholarly and academic organizations concerning Southern and Tennessee history. E. Revision and update to the description of the Nashville Authors and Tennesseana collections in Special Collections. Current policy statements: Nashville Authors The Nashville Authors Collection is made up of titles authored by residents and includes a number of different topics. Circulating copies of these titles may be available in the regular collection.

Tennesseana This is the largest of our monograph collections and includes Tennessee, Middle Tennessee, Davidson County and Nashville local history, as well as Nashville City Directories and biographies about Tennesseans.

Recommended revisions: Nashville Authors The Nashville Authors Collection is composed of both fiction and nonfiction titles authored by Nashville residents. Nashville authors who write fiction or nonfiction about Tennessee subjects may have their books housed in the appropriate Tennesseana section within Special Collections. Tennesseana This is NPL’s largest monograph collection and includes Tennessee, Middle Tennessee, Davidson County and Nashville local history; Nashville City Directories; biographies about Tennesseans; and selected fiction set in Nashville or Middle Tennessee. Significant portions of the Tennesseana collection include published family histories about Tennessee families; published county records and other resources for Tennessee genealogical research; and local county and city histories for areas in Middle Tennessee.

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Recommendation: The Board approves the changes to the Collection Development policy. Drafters: Noel Rutherford, Material Services Manager Person(s) Responsible for Implementation: Material Services Department headed by Noel Rutherford

RESOLUTION 2021 - 09.01 Collection Development Policies Updates WHEREAS, a Collection Development Policy is a fluid document, needing constant refreshing to keep it accurate as well as relevant, and WHEREAS, new collections, formats and policies have recently been added to the Nashville Public Library, the collection development plan is in need of revision. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised collection development plan as presented effective upon adoption.

Robert Oermann moved to approve these updates to the policy; the motion was seconded by Charvis Rand and passed unanimously.

Adjournment The meeting adjourned at 1:10 PM.

Next Scheduled Board of Trustees Meeting 12:00 noon – October 19, 2021 Main Library 615 Church Street Nashville, TN 37219

Respectfully submitted by Kate Rose Collingwood.

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Nashville Public Library Board of Trustees Minutes from Board Study Session, September 17, 2021 Main Library, 615 Church Street, Nashville, TN 37219 Conference Room 1A – 8:30 a.m.

Members Present:

Katy Varney, Keith Simmons, Robert Oermann, Adriana Bialostozky

Library Staff:

Kent Oliver, Linda Harrison, Lee Boulie, Susan Drye, Kate Rose Collingwood

Others:

Theresa Costonis, Attorney at Metropolitan Government of Nashville and Davidson County, Shawn Bakker, Nashville Public Library Foundation President, Kim Honiball, Account Executive, McNeely Brockman Public Relations

Call to Order / Roll Call Katy Varney called the meeting to order at 8:32 A.M.

II.

Metro Ordinance required to be announced at all Board Meetings – Vice Chair, Katy Varney “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Discussion of NECAT Opportunity, Kent Oliver a. The Nashville Public Library has been involved in discussions with an ad hoc group originating in the Mayor’s Office pursing options for the sustainability of Nashville Educational and Community Access Channels (NECAT). This group has been meeting with Middle Tennessee State University (MTSU) since early 2021 to assess their interest in operating the channels. The suggestion that the Nashville Public Library might be an ideal partner to operate the public access channel and studio arose this spring, and NPL was brought into informal conversations this summer. These conversations became more formal in August. Kent Oliver and Lee Boulie, Assistant Director of Collections and Technology, have been engaged in these discussions. b. NPL assuming this role is consistent with NPL’s mission. NECAT would provide the library a platform to produce and expand access to NPL programs on NPL Universe, which began during the pandemic, as well as enhance the quality of NECAT’s productions. Additionally, it is a logical extension of the role NPL already performs with Studio NPL by creating a hands-on learning experience of audio and video production technology. c. Metro Legal is currently working on Inter-governmental agreements which include: i. NPL operating the public access channel while transitioning programing responsibilities of that one channel from the NECAT Board. ii. Transferring Metro ITS staff currently operating NECAT to NPL. iii. MTSU developing programming and operating the other two (2) channels, Education and Arts. Page | 6

iv. v.

Creating a structure between NPL, MTSU, and the NECAT Board for collaboration. Assigning the programming responsibilities of the NECAT Board to NPL for three years.

d. Next steps: i. Approval of a NECAT – NPL Intergovernmental Agreement by NPL Board, NECAT Board and Metro Council ii. Approval of MTSU – Metro Agreement by NECAT Board, Metro Council and MTSU iii. An Intergovernmental MOU between Metro ITS and NPL to address staffing, maintenance, and funds e. Metro Ownership of NECAT Relationship: Metro ITS has owned the relationship with the PEG Channels and NECAT’s predecessor organizations since the 1990s, presumably because of the technical nature of the work. At other cities and counties, other types of organizations beyond IT manage the PEG channels and are aligned more closely with the job training/creative PEG mission. There is no legal requirement that a non‐profit must run a P, E, or G channel, and there’s no legal prohibition on a local government running all three types of PEG channels. f. Metro ITS Responsibilities: Since its early years Metro ITS’s mission has evolved into primarily supporting technology solutions for other Metro departments. At the time of the creation of NECAT and its Board, and as memorialized in Metro Code, Metro ITS oversees the technical aspects of each channel and the PEG Studio, located on Nashville State Community College (NSCC) campus, including the lease, and building maintenance. Metro ITS is tasked with supporting this partnership with NECAT as a job training endeavor in a technical field. Via this partnership, NECAT members learn basic skills and experience hands‐on training in the field of television production, as well as a platform for their work if they so choose. In an entertainment town, as well as with the growth in social media marketing, video production jobs are still growing and relevant. Metro ITS has three fulltime employees (FTEs) that work at the PEG Studio at an annual cost of approximately $165,000 per year. Their responsibilities include teaching the introductory TV Production classes that all NECAT members must take before they can use the Studio and equipment to ensure that it is not mishandled, as well as to teach people how a television studio works. ITS PEG Studio staff are required to be on site while the Studio is open to help NECAT members if they have questions or need a refresher. g. PEG Funding: Metro receives two funding streams from cable franchisees: franchise fees and PEG Capital Support funds. A subscriber’s monthly portion of these funds, as well as the franchise fee itself, are delineated on Davidson County cable bills. The franchise fee itself, which is based on subscriber numbers, is 5% of a cable operator’s revenue derived from the provision of cable service. For Metro in calendar 2020, the franchise fee is expected to amount to approximately $16 million. These funds go into the Metro General Fund and are historically only allocated to PEG Studio through funding of the PEG Studio staff employees of ITS. The equipment that all the PEG channels utilize is purchased with the PEG Capital Support fund that is received annually from the cable distributors in Davidson County. These funds can only be used for capital projects, not operating expenditures. Comcast, as stipulated in their franchise agreement with Metro, provides $200,000 each year, while AT&T and United Communications pay a pro rata sum based on television cable subscribers. Currently, the fund contains approximately $1 million as the plan has been to maintain a balance to build a new PEG studio when the NSCC lease runs out in January of 2025. The local franchise agreement with Comcast will end in May of 2023. Metro has been informed by Comcast that they would like to renegotiate a new Page | 7

franchise agreement rather than use the statewide agreement negotiated several years ago by AT&T. h. Mr. Oliver believes that NPL has the capability to market the channel to help make it successful. It could also be an opportunity to partner with other departments on programming (Parks, for example). NPL will look at metrics and define success. There is a 90-day escape clause in the agreement. Also, if NPL discovers after two years that this is not a good fit, we can move on. IV.

Adjournment The meeting adjourned at 9:45 A.M.

Respectfully submitted by Kate Rose Collingwood.

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Nashville Public Library Board of Trustees Minutes from Board Study Session/Retreat Friday, September 24, 2021 Main Library, 615 Church Street, Nashville TN 37219 Conference Room 1A – 12:00 noon Members Present:

Joyce Searcy, Adriana Bialostozky, Kate Ezell, Robert Oermann, Charvis Rand, Keith Simmons, Katy Varney

Library Staff:

Kent Oliver, Bernadette Hugan

II.

III.

Call to Order / Roll Call Katy Varney called the meeting to order at 12:20 P.M. Metro Ordinance required to be announced at all Board Meetings – Vice Chair, Katy Varney “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

Library Facilities, Kent Oliver -Repairs -Buildings -Projected capital investment needs -Advocacy Considerations It is anticipated facilities will be the most important issue before NPL/Board for next 4 to 5 years. Metro’s CIB contains 15 NPL items; not yet funded. Katy asked: If Federal Infrastructure funding passes, perhaps resulting local funds could be used to repair courtyard? Katy suggested advocacy efforts for capital funds could focus on “Year of the Library.” Robert suggested raising public awareness about capital needs/roofs.

IV.

Donelson Building Project Update, Kent Oliver The Board received a preliminary design drawing of the building. Budget will include art in the library. Completion date either late 2023 or early 2024.

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Library Service Status, Kent Oliver Board suggested having Naturalization Ceremony at NPL. Kent will make connection. Charvis suggested using LinkedIn (other socials) to post direct links to job postings. Kent will meet with Susan and Sherry to discuss pro-active recruiting. Charvis suggested having a list of all of NPL’s services. Board liked this marketing idea. (Card, brochure)

VI.

Special Collections, Kent Oliver Chinedu Amaefula is scheduled to begin October 4, 2021.

VII.

Marketing and Communications, Kent Oliver Andrea Fanta will remain with Mayor’s Office. McNeely Brockman will continue to work with marketing team.

VIII.

Internal Communication, Kent Oliver Internal Communications will live under marketing/communications manager. Work toward improving Internal Communications includes: INK improvements Virtual Town Halls Brown Bag converted to Coffee with Kent Regular all-staff emails

IX.

EDI, Kent Oliver Climate survey conducted spring 2021. Sample not large enough; sought more responses. EDI Committee meets next week. Will identify 3 or 4 objectives to complete instead of broad strategic plan. Charvis added Susan is doing a good job leading committee.

Grants/ARP, Kent Oliver TSLA/IMLS TSLA/E-Rate Also requests through metro

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XI.

Limitless Libraries/Bookmobile, Kent Oliver Funded through Dollar General Meeting taking place soon; consultant to be hired soon. Expected to take at least 1 year before a bookmobile will be available

XII.

Library Policies, Kent Oliver Revisiting security concerns. Joyce suggested increasing number of security staff. Kent will ask Mark for a summary of incident reports. Kent will explore surveying managers about security. Keith added any security policy brought to the board should address board member concerns.

XIII.

Miscellaneous, Kent Oliver -NPL Means Business -Junior League -NAZA NPL Means Business started this month. Junior League digitizing project. When project concludes, Archives will retain digitizing equipment purchased by Junior League. NAZA is in a transitional period. This is an opportunity to expand programs and increase student slots.

XIV.

Projected FY23 Budget issues, Kent Oliver Kent will attempt to bring FY23 budget request information before the board in December. Issues for next budget year at this time include capital funding, 4% funds, funding to open Main 2 evenings/week.

XV.

NECAT, Kent Oliver NECAT Board is interested in NPL taking on 1 channel. MTSU would collaborate with other educational institutions. NPL taking access channel is not dependent on MTSU taking other 2 channels.

XVI.

Adjournment The meeting adjourned at 3:24 P.M. Respectfully submitted by Bernadette Hugan

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2022 Board Meeting Dates/Locations – October 25, 2021 Nashville Public Library

2022 Board Meeting Dates / Locations January February March April May June July August September October December

Date 1/18/2022 2/15/2022 3/15/2022 4/19/2022 5/17/2022 6/21/2022 7/19/2022

Location Main Library Bordeaux Main Library Madison Main Library Edmondson Pike Main Library No Meeting 9/20/2022 North 10/18/2022 Main Library 12/13/2022 Main Library

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Statistical Summary – October 25, 2021 Nashville Public Library

Cardholders as % of Population Served

42.8% September 2021 New Cards: 2,457 Active Cardholders: 297,065

Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours

Sep-21 2,457 Sep-21 139 955.00

Active Patron Sep-21 Cards Year-to-Date 7,947 297,065 Sep-20 30 264.00

% Change 2021-2020 363.33% 261.74%

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Statistical Summary – October 25, 2021 Nashville Public Library Wireless Data September 2021 Wireless Usage (Total = 58,039 Sessions) 25000

19881

20000

Axis Title

15000

10000 6224

5416

4943

5000

3812

3726 2187 246

1051

1517 552

1844 892

788

724

306

715

1250 1196

568

201

September 2021 Wireless Usage 14%

86%

Indoor

Outdoor

September 2021 Wireless Usage at Branches Only 21%

79%

Indoor

Outdoor

Page | 14

Statistical Summary – October 25, 2021 Nashville Public Library Database and Website Data Website Visits Webserver

Database Usage Sessions

Sep-21 353,367

Sep-20 332,947

% Change 2021-2020 6.13%

Sep-21 13,811

Sep-20 15,037

% Change 2021-2020 -8.15%

Visits

VISITS TREND FY2122

FY2021

FY1920

450000 375000 300000 225000 80347

150000 23413

75000

1724

50780

J UL

AUG

SEP

OCT

N OV

D EC

JA N

FEB

MAR

APR

M AY

J UN

Page | 15

Statistical Summary – October 25, 2021 Nashville Public Library Circulation Data

eMedia Circulation* September 2021 eAudiobooks eVideos eBooks eMusic 80,160 2,816 56,788 1,705 *eMedia accounts for 37% of total September 2021 circulation.

eMagazines 5,834

Total 147,303

CIRCULATION TREND FY2122

FY2021

FY1920

675,000 625,000 575,000 525,000 475,000 425,000 375,000 325,000 275,000 225,000 175,000

J UL AUG S E P OCT N OV D EC JA N

F E B M A R A P R M AY J UN

LIMITLESS LIBRARIES TERMINAL ACTIVITY TREND FY2122

FY2021

FY1920

25000 20000 15000 10000

5000 0 JUL

AUG

SEP

OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

JUNE

Page | 16

Statistical Summary – October 25, 2021 Nashville Public Library

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Equal Access Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park eMedia Talking Library NPL Total

Sep-21 Circulation 29,832 5,637 4,351 4,667 2,563 27,987 12,762 38,734 1,787 211 26,102 8,572 1,889 9,801 43,231 2,272 3,514 1,245 9,436 13,977 5,934 590 147,303 3 402,400

Month Sep-21 Sep-20 % of Total Circulation 7.41% 16,958 1.40% 3,443 1.08% 4,596 1.16% 2,432 0.64% 1,280 6.96% 7,005 3.17% 7,799 9.63% 21,133 0.44% 998 0.05% 361 6.49% 12,020 2.13% 4,336 0.47% 1,132 2.44% 6,323 10.74% 39,217 0.56% 1,910 0.87% 2,563 0.31% 382 2.34% 5,812 3.47% 9,012 1.47% 5,408 0.15% 944 36.61% 192,635 0.00% 1 347,700

% Change 2021-2020 75.92% 63.72% -5.33% 91.90% 100.23% 299.53% 63.64% 83.29% 79.06% -41.55% 117.15% 97.69% 66.87% 55.01% 10.24% 18.95% 37.10% 225.92% 62.35% 55.09% 9.73% -37.50% -23.53% 200.00% 15.73%

Sep-21 Year-to-Date 97,703 16,045 11,924 12,364 5,369 90,726 39,940 125,237 3,011 736 79,948 23,656 3,813 30,377 138,211 5,957 8,862 3,705 20,681 42,071 15,501 1,680 446,379 3 1,223,899

Fiscal Year-to-Date Sep-20 Year-to-Date 46,949 10,067 13,923 8,899 3,880 28,067 23,480 59,420 3,012 987 35,221 13,623 3,669 18,379 111,153 5,371 8,035 1,436 16,848 27,809 11,649 2,600 596,834 1 1,051,312

% Change 2021-2020 108.10% 59.38% -14.36% 38.94% 38.38% 223.25% 70.10% 110.77% -0.03% -25.43% 126.99% 73.65% 3.92% 65.28% 24.34% 10.91% 10.29% 158.01% 22.75% 51.29% 33.07% -35.38% -25.21% 200.00% 16.42%

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Statistical Summary – October 25, 2021 Nashville Public Library

Programming Data In-Person September 2021 TOTAL

# of Programs 481

# of Attendees 5,104

September 2021 TOTAL

# of Programs 82

# of Attendees 4,899

September 2021 TOTAL

# of Programs 80

# of Attendees 7,026

Outreach

Virtual

MONTH - SEPTEMBER 2021

(3) ATTENDANCE AT LIBRARY PROGRAMS

Library (3a)

Juvenile Outreach (3b) AUD.

Virtual (3c)

NO. AUD. NO. AUD.

NO.

AUD.

AUD. NO. AUD.

NO.

AUD.

Virtual (3c) NO.

AUD.

Library (3a) NO.

AUD.

Senior Outreach (3b) Virtual (3c)

NO.

AUD. 0 147 26 0 0 0 67

0 0 0 20 0 0 0

0 0 0 710 0 0 0

0 0 0 0 0 0 0

0 21 26 0 0 0 40

0 113 199 0 0 0 274

0 0 0 0 0 0 0

0 5 4 0 0 0 0

0 5 29 0 0 0 0

0 1 0 7 0 0 0

0 0 0 113 0 0 0

0 2 0 4 0 2 1

0 13 0 78 0 12 10

0 1 0 0 0 0 0

0 0 0 0 0 0 0

EDGEHILL EDMONDSON PIKE GOODLETTSVILLE GREEN HILLS HADLEY PARK HERMITAGE INGLEWOOD LOOBY

52 464 155 103 28 232 77 95

0 1 0 2 0 1 7 0

0 17 0 145 0 25 237 0

0 0 0 0 0 0 0 0

0 0 7 56 0 1 0 0

0 0 33 349 0 28 0 0

0 0 0 0 0 0 0 0

0 29 4 3 0 7 6 0

0 44 27 310 0 33 5 0

0 2 0 0 0 0 0 0

0 3 0 0 0 0 0 0

0 2 3 0 0 3 0 0

0 31 13 0 0 94 0 0

0 0 0 3 0 0 0 0

0 0 0 7 0 0 0 0

0 2 0 0 0 1 0 0

0 7 0 0 0 10 0 0

0 0 0 0 0 0 0 0

MADISON 1 31 MAIN - Adult Svcs 0 0 MAIN - Children Svcs 11 307 MAIN - Digital Inclusion 0 0 MAIN - LSDHH/Equal Access 0 0 MAIN - Puppet Truck 0 0 MAIN - Special Coll. 1 4 MAIN - Studio NPL 0 0 MAIN - Teen Svcs 0 0 MAIN - WIshing Chair Productions 10 706 GOAL Collective 0 0 Ed. & Lit. Systemwide 0 0 NORTH 0 0 OLD HICKORY 1 6 PRUITT 5 45 RICHLAND PARK 0 0 SOUTHEAST 4 40 THOMPSON LANE 0 0 WATKINS PARK 0 0 TOTALS 157 2,585

0 0 8 0 0 34 0 0 0 0 0 0 0 2 0 7 0 0 0 82

0 0 598 0 0 1,938 0 0 0 0 0 0 0 61 0 102 0 0 0 3,833

2 2 0 0 0 0 0 0 0 0 0 0 0 0 15 258 52 249 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 220 1,505

0 0 0 0 0 0 0 12 1 0 0 0 0 0 0 0 0 0 0 13

0 0 0 0 0 0 0 230 214 0 0 0 0 0 0 0 0 0 0 444

2 0 0 0 0 1 0 5 1 0 0 0 0 0 0 0 0 0 0 9

10 0 0 0 0 20 0 15 10 0 0 0 0 0 0 0 0 0 0 55

4 12 0 0 0 0 8 0 0 0 0 0 1 0 7 0 1 0 0 91

21 140 0 0 0 0 144 0 0 0 0 0 5 0 105 0 75 0 0 943

0 2 0 0 0 1 0 0 0 0 0 0 0 1 1 0 0 0 0 15

0 80 0 0 0 23 0 0 0 0 0 0 0 49 15 0 0 0 0 283

0 0 6 34 0 0 0 0 5 59 0 0 2 615 0 0 0 0 0 0 7 51 9 4586 0 0 1 4 2 26 1 5 4 41 0 0 0 0 54 5,672

0 0 0 0 0 0 0 0 0 0 0 0 0 0 9 0 0 0 0 13

0 0 0 0 0 0 0 0 0 0 0 0 0 0 63 0 0 0 0 71

0 0 0 118 0 1 0 0 0 0 0 0 0 0 0 1 0 0 0 123

0 0 0 298 0 15 0 0 0 0 0 0 0 0 0 9 0 0 0 339

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

7 31 0 0 2 15 0 0 1 2 1 50 0 0 0 0 0 0 6 1201 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 17 1,299

NO.

Adult Library (3a) Outreach (3b)

ARCHIVES 0 BELLEVUE 17 BORDEAUX 6 BBTL (Bringing Bks to Life!)0 BBTL (Adult Literacy) 0 DONELSON 1 EAST 3 9 22 18 6 6 22 6 8

NO.

Teen Virtual (3c) Library (3a) Outreach (3b)

NO.

AUD. NO. AUD.

Page | 18

Financial – October 25, 2021 Nashville Public Library

Personnel Summary – October 25, 2021 Nashville Public Library New Hires & Resignations

September 2021 New Hires Name

Classification

Kathryn Pearce Veronica Baker Jacob Daniels Johnathan Gill Alex Pegram Carl Lambert Ashley Reyes Felicia Taylor Renissa Bracey Ryan Webb

Circulation Assistant Circulation Assistant Circulation Assistant Circulation Assistant Circulation Assistant Circulation Assistant Circulation Assistant Library Associate Circulation Assistant Circulation Assistant

Hire Date 9/6/2021 9/6/2021 9/6/2021 9/6/2021 9/20/2021 9/20/2021 9/20/2021 9/20/2021 9/20/2021 9/20/2021

Location Edgehill Donelson Hermitage Bellevue Green Hills Southeast Thompson Lane Children's-Main Bordeaux Madison

September 2021 Resignations Name Bryant, Katherine Jackson, Brooke Rocha, Carolina McMahon, Kevin Wiehl, Eva Dickerson, Jeremy Hernandez, Ed Murphy, Dena Mahan, Drew Thomas, Natalie

Classification Library Manager 3 Circulation Assistant Library Associate 1 Library Associate 1 Librarian 2 Security Guard Building Maint Mechanic Circulation Assistant Archives Associate Library Associate 1

Resignation Date 9/2/2021 9/11/2021 9/16/2021 9/17/2021 9/17/2021 9/19/2021 9/24/2021 10/1/2021 10/1/2021 10/1/2021

Location Bellevue Southeast North Pub Tech Bordeaux Security Maintenance Inglewood-Retire Archives Southeast

Personnel Summary – October 25, 2021 Nashville Public Library

NPL Vacancies as of 9/30/2021

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59

Division / Branch PUBLIC REL ARCHIVES OP & MAIN-MN BELLEVUE BORDX ED PIKE ED PIKE ED PIKE ED PIKE GOOD GRN HILLS GRN HILLS GRN HILLS HERM INGLE RICH PK SE SE SE WATKINS OP & MAIN-BR OP & MAIN-BR OP & MAIN-MN ARCHIVES BORDX INGLE RICH PK SE SPEC COLL BELLEVUE BORDX GRN HILLS NORTH PUBLIC TECH REF SE SPEC COLL THOMP RICH PK LIMITLESS L SPEC COLL CHILD GOOD MADISON REF MAILROOM NAZA NAZA SPEC COLL NAZA NAZA NAZA NAZA INGLE PROD SVCS PROD SVCS SECURITY SECURITY PROD SVCS

Title ADMIN SVCS OFFICER 2 ARCHIVES ASSOC BLDG MAINT MECH - Main CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CIRCULATION ASST CUSTODIAL SVCS ASST SUPV - Branch CUSTODIAN - Branch CUSTODIAN - Main LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 2 LIBRARY MGR 3 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE MAIL CLERK CARRIER PROGRAM COORDINATOR PROGRAM COORDINATOR PROGRAM COORDINATOR PROGRAM MGR 2 PROGRAM MGR 2 PROGRAM MGR 2 PROGRAM MGR 2 PROGRAM SPEC 1 PROGRAM SPEC 2 PROGRAM SPEC 2 SECURITY GUARD SECURITY GUARD TECHNICAL SPEC 1

Grade OR01 ST06 TG08 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 ST05 TS02 TG05 TG05 ST09 ST09 ST09 ST09 ST09 ST09 ST10 ST10 ST06 ST06 ST06 ST06 ST06 ST06 ST06 OR06 OR07 OR07 ST02 ST02 ST02 ST02 ST05 ST09 ST09 ST09 OR05 OR05 OR05 OR05 ST06 ST08 ST08 ST06 ST06 OR04

Name VACANT (K HEAD JEFFERIES) VACANT (D MAHAN) VACANT (E HERNANDEZ) VACANT - NEW VACANT - NEW VACANT - NEW VACANT (B CHAVARRIA) VACANT (L SCOTT) VACANT (M FENN) VACANT (R BROWN, JR) VACANT - NEW VACANT (B REIMELS) VACANT (M BOUTWELL) VACANT - NEW VACANT (D MURPHY) VACANT (MCKINNEY, MIHCO) VACANT (B JACKSON) VACANT (M ARUTUNYIN) VACANT (S IBRAHIM) VACANT (K WEBB) VACANT (C THOMAS) VACANT (T BOWERS) VACANT (R DONALDSON) VACANT (L GARLAND) VACANT (C UNDERDOWN-DUBOIS) VACANT - NEW VACANT - NEW VACANT (E MOVIUS) VACANT - NEW VACANT (L GILPIN) VACANT (E WEIHL) VACANT (E KRIEBLE) VACANT (C ROCHA) VACANT (HAND, FRANK T) VACANT (E PIPER) VACANT (N THOMAS) VACANT (B ODLE) VACANT (J POWERS) VACANT (A HERLOCKER) VACANT (S RODRIGUEZ) VACANT (A BLACKMAN) VACANT (M MCKINLEY) VACANT (K ROBERTS) VACANT (L STEHNO) VACANT ( S GHOSH KUNDU) VACANT (R SUGGS) VACANT - NEW (FAHMY, TERIZ) VACANT - NEW VACANT (T TEWOGBOLA) VACANT - NEW (LOVE, JOSHUA) VACANT - NEW (MCLAURINE, MONICA) VACANT - NEW VACANT - NEW VACANT - NEW VACANT - NEW VACANT (C TATUM) VACANT (J DICKERSON) VACANT (K HADLI) VACANT (M LUSK)

FPS F F F F F F F F F P F F P F F F F F F F F F F F F F F F F F F F F F F F F F F F F P P P P F F F F F F F F P F F F F F

FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00

Date Vacant 8/26/20 10/1/21 9/24/21 7/1/21 7/1/21 7/1/21 6/14/21 9/20/21 8/9/21 5/18/20 7/1/21 5/12/21 8/20/21 7/1/21 10/1/21 7/12/21 9/11/21 7/26/21 8/23/21 8/14/20 9/6/21 2/14/20 8/31/21 3/22/19 9/20/21 7/1/21 7/1/21 7/25/21 7/1/21 10/18/21 9/17/21 9/6/21 9/16/21 9/17/21 9/22/21 10/1/21 5/14/21 8/27/21 7/12/21 8/20/21 4/2/21 1/13/21 7/12/21 6/30/21 8/9/21 6/14/21 7/1/21 7/1/21 3/25/21 7/1/21 7/1/21 7/1/21 7/1/21 7/1/21 7/1/21 11/18/19 9/19/21 7/26/21 4/15/21

Brief Area Updates – October 25, 2021 Nashville Public Library ADMINISTRATIVE SERVICES REPORT Safety & Security: September 2021 There were 3 after hours events during September requiring Security coverage: one Salon@615 event, a rehearsal dinner, and a wedding. An NPL Security Officer resigned during the month and listed the reason for termination due to spouse relocation. We have 2 Security positions vacant and have exhausted our current list of qualified candidates. The Security Guard position will be reposted once the 6-month time limit has expired. Mark Crowder started working evening shifts in mid-September to respond to/patrol branches that are open until 8:00 p.m. because G4S Security are not able to provide coverage to all branch locations. Branch staff appear to like seeing our Security personnel during the late evening hours and being able to call for assistance. Metro Police are also about 300 officers short; some response times on calls for service/help can range between 2-3 hours. Mark Crowder met with other Security Directors and Metro Police Community Relations Officers. They discussed reorganizing the group to start having monthly meetings to network and share information about crime prevention in the downtown area. This group was proactive before Covid about sharing and helping each other solve crimes at Downtown area businesses. We are having more patrons irate, and confrontational with staff when asked to wear a mask. One patron was suspended at the Old Hickory branch which very seldom has any incidents. 5 after hours events are scheduled for the month of October. The Patron Party and GALA are scheduled on November 12 & 13.

Total number of incident reports for the month of September and the amount for each category: Total 28, the same number of reports as August. Ambulance

Alarm Arrest

Illness / Accident Suspicious Activity

Property Damage / Vandalism

Medical

Theft

Mental Issues

Vehicle Accident

Suspensions

Safety Related

Number of suspensions by conduct violation numbers: #1

#10

#18

#11

#19

#12

#20

#13

#21

#22

#23

#17

#14

#15

#16

Suspensions for September: # of days suspended 1 day 5 days 10 days 30 days 60 days 90 days 120 days 365 days

# of patrons

5 6 7

Delivery: September 2021 Main: • • • •

We received 468 incoming UPS packages and sent 20 packages UPS GROUND. There were 38 overnight packages received from FedEx, DHL, etc. We received 84 inserts of mail from the United States Post Office, and we sent 59 inserts of mail to Metro Mail for postage. There were 36 special deliveries from Ricoh, Supply Room, Firefly, Amazon, etc.

Branches: •

We moved: 5,380 hold bins (172,160 items) 3,845 non-hold bins (123,040 items) 1,422 Circulation/Main bins (45,504 items). Total of 10,647 bins moved.

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Total item count of 340,704. An average of 507 bins and 16,224 items moved per day. 0 skids were sent to Pratt industries for book recycling. 0 skids were sent to BWB.

Daily Complete Percentage: Holds 21 of 21 days for 100% in September. Facilities Maintenance: September 2021 Tamis work order report shows 536 work requests, 446 completed, 90 still active with an 84% completion rate for the month of September.

Total # # Completion Work # Active Completed % Orders

Craft

Month

None Entered

September 2021

Branch Custodial Services

September 2021

100%

Canceled

September 2021

100%

Contractor

September 2021

55%

Electrical

September 2021

83%

Grounds

September 2021

133

113

85%

Maintenance

September 2021

226

187

83%

Active 90

Completion 83%

Quantity Completed 536 446

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1. 2. 3. 4. 5. 6.

Watered bushes, flower beds, and grassy areas at various branches. Weeded flower beds at various branches. Cleaned windows inside and out at Madison and Goodlettsville. Removed dead trees from Green Hills and Edmondson Pike. Trimmed new growth at various branches. Repaired irrigation areas at numerous branches.

BRANCH SERVICES REPORT NORTH NASHVILLE PARTICIPATORY BUDGET: In March, Mayor Cooper announced that the capital spending plan included $2 million to bring participatory budgeting to Nashville for the first time. This allows community members to decide how to spend part of the budget. Residents will have a chance to vote on what infrastructure investments they want to see in their community. This month, the Bordeaux Branch hosted three community input meetings in coordination with the Mayor’s office. STAFF VACANCIES: Managers continue to interview, hire, and train for the thirty-eight vacancies created during the hiring freeze. FOSTERING AN ANTIRACIST LIBRARY CULTURE: Terri Luke and several branch managers are attending this four-part workshop. The purpose of this workshop is to teach anyone who works at a public library about the practical steps that library leaders are doing to make their libraries antiracist for now and in the future. Practical curriculum and individualized coaching will guide participants from theory to practice, allowing them to improve their library's services to better meet the needs of all of their visitors. BORDEAUX PUBLIC ART INSTALLATION: The library is featuring the first public art installation on the gallery wall since the start of the pandemic. In coordination with Liz Coleman from Main, the library is featuring the work of local artist Edwin (Tony) Lockridge. Tony creates collage art, much of which is created with found objects from Nashville streets and highways. He is a featured artist with the organization Poverty in the Arts. OUTDOOR STORYTIMES: Customers are enjoying outdoor programs across the system. Staff at the East Branch received positive comments from parents who appreciated the programs being outside. Their outdoor Hispanic Heritage Month storytime with the Nashville Ballet, Borreguita and the Coyote, had 37 people. WAVERLY BELMONT STORY WALK: The Edgehill Branch hosted a self-paced story walk that took place 9/28-10/1. The book showcased was Thank You Omu by Oge Mora. There were eight signs placed around the outside of the library for families to read together. There was also an option to use an electronic device to scan the QR code and hear the story read to Page | 18

them. This option granted access to almost all Waverly Belmont students, regardless of transportation availability.  GREEN HILLS BOOK SALE: The Friends of the Green Hill Branch conducted the first book sale since the pandemic. They raised $8,796.74 for the library. NEW CHILDREN’S LIBRARIANS AT INGLEWOOD AND RICHLAND PARK: Thanks to the approval of the FY22 budget request, new children’s librarians were hired for the Inglewood and Richland Park branches. These branches will be able to increase programs and outreach, improving services to their communities. OLD HICKORY WELCOMES READING PAWS: The staff and customers at the Old Hickory Branch welcomed Kris and Keera from READing Paws. A family of six visiting from out of state were able to read to Keera, the happiest dog ever.

COFFEE WITH THE POLICE: The Pruitt Branch hosted Coffee with the Police. MDHA partnered with the library for this event. Giveaways to the community included personal items, books for children, toys, and food.

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COLLECTIONS AND TECHNOLOGY SERVICES REPORT Shared Systems • Estimate week of 10/11 the RFP for patron registration product will be released by Metro Procurement. • Jenny Lane, James Staub, and Bryan Jones are working with Larry Jirik, AT&T, Metro ITS, and TLC to move CARLX library operations to the cloud. As of this writing, the test tunnel will be up and tested tonight 10/5/21. Test go live scheduled for 10/20. • Web team has working with our vendor, Aten, to build some new navigation for the NPL website and side-sites like Archives. Most pages will have a refreshed hero and footer look and feel as well. • Aspen upgraded to 21.11. • Team has been testing CarlX and Carl Connect in preparation for an upgrade in November. • Bryan Jones and James Staub have been working with our vendor, Bywater, on some minor bugs and major indexing issues in our discovery layer, Aspen. • Jesse Morros, working with the rest of the team, discovered an issue with security updates that impacts users attempting to access Overdrive with older model devices, namely any device using iOS less than version 10. Determined solution is individuals have to update their devices, and supplied staff with info to help users do this. • Jesse Morros is working with branch staff, with GO as the pilot, to set up LibCal to allow reservations for library programs. He is looking into setting up LibStaffer for branches to use for scheduling desks. LibStaffer integrates with Outlook and ensures fair desk schedules. • Detailed work sideloading and troubleshooting access issues with the new databases NPL has recently acquired: PressReader, NYT, Kanopy, Comics Plus. • Providing services for schools, especially their “Exploratorium” collection, adding new schools (Independence Academy paying for services), and adding Limitless service for early learning centers (pilot with Casa Azafran). Much work done behind the scenes in Aspen to make these things happen. • Bryan Jones wrote the board report for TLA (Intellectual Freedom Committee). • James Staub and Jenny Lane have been preparing presentations for TLCU, our vendor’s user conference. Presentations on How to Edit and Manipulate Batch Data and apresentation on the more unusual collections NPL circulates (art, blood pressure cuff kits, board games, etc.) • James Staub fixed Anode CMS and set up a meeting with our vendor, Bywater, to brainstorm how we might repurpose Anode screens at NPL. • Kyle Cook has been working to approve the Winter Bedework events in preparation for publishing Unbound. He conducted training for staff on submitting programs to Bedework.

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• • • •

Working on claiming NPL locations on Apple Maps, which wrongly state(d) that some of our locations were “temporarily closed”. Jenny Ellis is taking a Drupal refresher course online (paid). Bob Wilson working with NPL’s Finance office and TLC to improve the Audit Trail report used by all NPL locations nightly. Jenny Lane finished SDI training with Metro HR.

Technology • Ongoing, routine Branch Computer Maintenance/Updates o Power Cycle Computers / Test Logins, verify monthly update installation, verify network connectivity / domain presence. • Reviewing existing public computer security policies. Will test and deploy to public computers. • Installed floor track for power/data, ran network cable/terminate, and reinstalled self-check computers for the lobby desk upgrade at Main Library. • Ordered 6 laptops, docks, monitors, and phones to support NAZA employees. Also resolved network issues in their cubicles. • Continue to support all Library employees with application access and remote document sharing. Setup SharePoint sharing sites for multiple departments. • Branch Dalton/Anode Digital Signage maintenance and repair at Bellevue and Southeast branches. • Meeting with key users for input on SharePoint / INK upgrade. This will feature a new design and layout, and involves complex application and data migration. The goal is for an improved user experience. • General Library IT Support for branches and public, with computer replacements, repairs, and maintenance. As well as security camera installation, maintenance, and repair. • Working with AT&T, TLC & Metro to configure VPN Tunnel settings. Materials Management ▪ Created and posted on INK staff information about the new Press Reader platform. ▪ Noel Rutherford visited two branches to review their collection needs and conduct staff training. Acquisitions ▪ Melissa Meyers researched alternate sources for DVD purchasing and Gregg Drye completed a report on our FY22 annual periodical renewal. Collection Development: ▪ Beth Deeb created a Blog post: New Nonfiction (https://library.nashville.org/blog/2021/09/new-nonfiction) and began a large print weeding project at OH, EA, and SE. She’ll be going out once a week to remove outdated, underused titles from our over-full large print collection. Page | 21

▪

▪ ▪ ▪

Beth Deeb posted the following collection spotlights on our website: September Is Healthy Aging Month; New Fiction for Hispanic Heritage Month; New Nonfiction for Hispanic Heritage Month. Joanna Roberts worked on the new Celebrating Racial Diversity curriculum kits. Ben English created two new spotlights: A Lexicon and History of Horror and Mystery Anthologies and completed an adult NF retrospective collection development order for BL. Collection Development Librarians responded to a total of 555 material requests in PIKA and LibAnswers.

Cataloging & Barcoding: ▪ Valerie Sain hosted her 2nd Wednesday book club online. They read, The House at Riverton by Kate Morton. ▪ Susan Poulter finished adding necessary fields to Odyssey Award winners and Honor Books. ▪ Bethany Baueurlin is finishing up creating new adult graphic novel call numbers. Cataloging and barcoding staff also worked on the Conscious Child and blood pressure kits. Meetings/Webinars Attended: ▪ Internal meetings: Procedures Review Committee, Teen Services, Nashville Reads, Manager’s meeting, Materials Management Committee, Racial Diversity Kit Meeting ▪ External: Findaway meeting, Parnassus publisher breakfast featuring Spring 2022 titles, LJ Day of Dialog, Fall Graphic Novels for All Levels.

New Circulation User category Digital Physical Totals = Format Digital Physical Totals = Material Type Digital Physical Totals =

# of Unique Users 30,764 16,427

Items checked out 147,303 137,323*

New Acquisitions Copies added 6181 6826 13,007 Metro 4% Materials Budget – September Amount Spent $248,133.97 $63,630.75 $311,764.72

Amount Remaining in Metro 4% Funds $1,608,522.54 $1,580,212.73 $3,188,735.27

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Fund Source: Metro-4% Funds Foundation Subscriptions— Operating Budget Grants Totals

FY21 Funds

Free Balance

$3,816,283.94 $907,454.40

$3,188,735.27 $855,981.13

$197,800.00 $1,014,500.00 $5,936,038.34

$187,535.60 $359,137.22 $4,591,389.22

Total Amount Spent

% Spent

Amount Spent in Sept/2021

$617,880.42 $51,575.55

16.19% 5.68%

$18,403.20 $50,962.87

$10,264.40 $646,362.78 $1,326,083.15

5.19% 64.28% 22.34%

$3,240.00 $239,158.65 $311,764.72

*Physical checkout statistics do not include renewals as this report is used by Material Services to determine the demand for content, not how long customers want to borrow the content.

Production Services: • The last episode of Whimsical World of Wishing Chair was edited and streamed this month. • Halfway through filming and streaming the courtyard concert series season. • Working with Sandy to find a solution so that Salon @ 615s will be shown with closed captioning. • Working with Bret Wilson and Gala chairs on filming for Gala events. • Editing Truth Telling Documentary to be shown live at the Special Collections event on Oct. 23. • Filmed Kent’s piece for Nashville Reads • Continue to support audio for podcasts and audio and video for NPL Universe programs featured on YouTube channel.

EDUCATION AND LITERACY REPORT Adult Literacy • Preparations for the Middle Tennessee Adult Education Symposium occupied most of the team’s time in September. Staff worked with speakers to finalize presentations and to plan an in-person networking event to kick off the virtual conference. o As of the end of September, 57 people are registered for the conference. • The team participated in an online racial equity conference titled Race and Our Present, Our Future presented by Raceforward. • Our Mobile Laptop Lab served 48 adult learners at Project Return. 32 learners signed up for NPL cards. • The demographic survey work started by our summer intern continues. So far, 15 organizations have committed to participate and we have started to receive responses. The goal is to get a sense of who Nashville’s adult learners are. This information will be shared at our conference in October. Page | 23

Be Well @ NPL • Elizabeth Roth’s last day was September 3. Interviews begin October 21. Bringing Books to Life! • Provided 25 in-person and virtual programs with 769 in attendance. • Third Thursday teacher workshops (open to anyone) continue to be popular. 36 teachers attended our September workshop, which focused on using fall-themed books to support early literacy in the classroom. From our surveys, when asked “What did you like best about the workshop?” one teacher said, “How informative it was and how the instructor’s enthusiasm motivated me to present new books and materials to my kids!” • We hired a new staff person, Caroline Cronin, to work with Klem-Mari and our family literacy workshops. Caroline is fully bilingual (English/Spanish) and will dedicate half of her time to working on the COACH study with Vanderbilt. Caroline is excited to return to NPL; as a high school student at Hume-Fogg, she volunteered in the children’s department at Main. • At a recent parent workshop focused on supporting a love of reading, a parent commented on a survey “my daughter loved comic books and I thought they were not good. I have now changed my mind.” Digital Inclusion • Total contact with seniors= 298 • Our Senior Telehealth program continued with the completion of training of 4 more group of seniors in September. Classes were held at Hadley Park, Elizabeth Senior Center, Madison Towers and National Council on Aging (NCOA). Thanks to the Training Opportunities for the Public (TOP) Grant from State Library, we have been able to temporarily grow our program from 1 group per month to 4 groups. This is enabling us to reach more older adults sooner. • Worked with Lee Boulie to complete interviews for new AV manager in the Production Services Department. • Linda Harrison, Kim Boyer, and Marian met with representatives of the West End Home Foundation regarding this year’s grant application. • Communicating with Pearl Amanfu (ITS) and Emily You (State Broadband Office) on a program model that I helped to design with National Digital Inclusion Alliance. The Digital Navigator model is being adopting by cities and organizations across the country and we are discussing possible ways to implement in Nashville and Tennessee.

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GOAL Collective • Completed lots of fundraising activities. We submitted grants for Scarlett, HCA, and Bridgestone. We had conversations with HCA, Frist, JCD, Community Foundation, Jackson, and Memorial. And we were awarded $150K from Dollar General Literacy Foundation, and $200K from Joe C. Davis (over 2 years). • Contacted by groups in Atlanta and Memphis to learn more about our collective impact model. • Developed a new quarterly newsletter to increase communications with our partner leadership and funders. • Met with our database vendor to continue confirming the details of the project and have recruited test sites for our shared data cohort. We expect to begin the data contract later in October with vendor, Common Teri. Limitless Libraries • Circulated over 17,000 items to schools! • Emily, Laura Amaral, and Sarah conducted several virtual Limitless Libraries 101 sessions for new MNPS librarians. • Hosted our first open MNPS librarian Zoom of the year (these are monthly events). • Held our annual Fees Fall Off event, giving students and teachers the opportunity to read off their fees. We're in the process of waiving fees now and will report back with a participation total next month. • Emily and Sarah completed the collection development budget allocation process and began ordering materials for individual schools. • Laura Scott officially joined our circ team. • Emily presented two sessions at the Tennessee Association of School Librarians (TASL) Conference. Sarah presented at the NPL Children’s Meeting alongside Dr. Alyssa Littrell from MNPS Library Services. • Started preparations for the 2022 MS Battle of the Books in earnest: ordering the books, allowing schools to sign up, writing questions. • Laura Amaral worked on scripts for a series of instructional videos that we can push out to schools; she also attended a few small in-person events at schools. NAZA • Please find link to 2020-2021 Annual Report here. The report includes highlights from afterschool and summer programming, Youth in Action!, Nashville’s Vision for Holistic Youth Development, NAZA’s 10th Anniversary, professional development and capacity-building supports for partners, and more.

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•

Online registration for NAZA-funded afterschool programs continues here on the NAZA website. Programs are open to youth attending 34 middle, elementary, and charter schools (grades 5-8) across Davidson County. NAZA is providing funding, operations, and capacity-building support to 16 nonprofit and community-based organizations as well as Metro Parks and Recreation to offer these programs. NAZA has 1105 slots available for youth. NAZA was recently highlighted in this report from America’s Promise Alliance that includes stories and lessons learned across the country about how youth learn and how to support their social, emotional, and cognitive development. America’s Promise Alliance worked with 5 communities, and each community (including NAZA) planned crosssector events (including Transform Learning; Transform Community: Launching Nashville’s Vision last October) to inspire action in pursuing more comprehensive and collaborative approaches to learning.) Check out page 23 for a great feature about our youth-led initiative, Youth in Action!)

Puppet Truck • Conducted 38 programs (in person) daycares/schools/retirement/organization – 2,053 participants • Sent the interview announcements for the open Part-time Puppet Truck/Mobile Lab Assistant position to 4 applicants. After completing the interview, Sarah Bolek was selected to assume the position. The offer will be made to her in the upcoming days. • PT2 was inspected by 12 Point Signworks. Their team members confirm measurements and created best strategy for wrapping the truck. The truck was delivered to their location in Franklin on Thursday, September 2nd and retrieved on Tuesday, September 2nd. • Redesign/build for puppets and costumes for Peter and the Wolf are in full swing. Multiple characters will be used for the Peter and the Wolf presentation in October. • A weather advisory was sent for the performance (September 18th) scheduled for the African Street Festival. There’s a 40% chance for rain on Saturday and puppets from the Tichenor collection can’t be put at risk. Ms. Stephanie Maybry was notified of the situation and will update her the morning of the event. Update: the event was cancelled due to extreme weather. • The Puppet Truck completed its second performance for the Church Street Park. Ali Baba and the Forty Thieves was the featured show. • Received approval from Brian Hull on a joint venture with Friends Life Community. J Robert Lindsey and Sara Edwards are the lead coordinators with the program. This new program (Advocacy for the Art) would allow one student the opportunity to create a production from start to finish. The goal is to have professionals (Puppet Truck members) offer small sessions to introduce certain performance concepts and answer questions along the way. The Friends Life participant will perform their creation at the Tennessee Performing Arts Center in October 2022.

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Studio NPL • September saw the initial launch of Studio NPL’s mobile labs, including our SEL lab through Monica, and our MOBILE STEAM lab through Zach. They served over 100 patrons at East Park, Coleman Community center, DuPont Hadley Middle, Beech Creek Ministries, Donelson Middle school, among others. • Launched our Southern Word Mobile Music labs this month, starting music workshops at East Branch, Green Hills, Bellevue, and at Stratford High School (we’re partnering with a music teacher for workshops during school-hours. We'll be expanding to other branches in October. • A hybrid writing/poetry and in-person/hybrid workshop began on Thursdays, which has seen a growing number of attendees. Mentors in that program will be working to prepare pieces for our open mics and Youth Poet Laureate performances. • Hosted a small open mic in September in the courtyard where we brought in a former student and now professional artists to perform and meet the students. • Started an interview push to prep mentors for Fall and Winter workshops. Our interviews for TOTAL teens resulted in the selection of a college freshman, and our music mentor interviews concluded with the hiring of a local musician and teacher. We'll be continuing the search for mentors to help with our Winter field trip series for MNPS, which may include some college-students or former Studio NPL participants. • On a national level, Niq has had multiple calls with the YOUMedia community this month to help launch a new community of practice website that will be open to YOUmedia sites around the country. This site is targeted for librarians, educators, and others that are directly involved with the model that we work from, and is an excellent hub for sharing resources, working through ideas, and identifying grant and funding opportunities. System-wide Programming • Courtyard Concerts is back, virtually! Find the entire line-up so far here: https://www.youtube.com/playlist?list=PLaomJk6LHWwgTbs_1RT860z8bbv02Is_ y • In September, we’ve streamed three virtual concerts on both our YouTube and Main Facebook pages, receiving nearly 1,300 total views. • Nashville Reads 2021-22 is in full swing with the Teen Writing Contest! Contest is open to Juniors and Seniors in high school, with winners receiving an Amazon gift card and a meet and greet with Colson Whitehead himself. The contest is open through October 8. See full details here: https://library.nashville.org/events/nashville-reads • Select library locations are open and offering Hispanic Heritage Month programs from Sept 15-Oct 15. Check the calendar for a full list of events, and to look ahead to Artober at NPL in October.

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Wishing Chair Productions • Wrapped up the weekly 26-episode online series: The Whimsical World of Wishing Chair. Episodes featured singer/actress Rosemary Fossee and master puppeteermarionette artist Phillip Huber (famous for the films Being John Malkovich and Oz the Great and Powerful). • Mary and Evelyn were busy with renovations and cleaning and repairs in our workshop. Pete built a traveling piece for Story times outside that will house what we need and will travel. • Began in-person Story times in Church Street Center Park – the young people who monitor the park (Chelsy, Corey) are great to deal with and CJ, Brandon, and Forrest have the audio set up perfectly.

MAIN REPORT •

We are very happy to welcome our patrons back to in-person programming in September. We are happy to see families returning for our Babies and Books, Homeschool Friends, Music and Movement Story Times, and of course the Wishing Chair productions. Teens are also returning to in-person programming with Teen Center Live programming. We also continue to offer our passive programs and virtual programs.

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The New US Courthouse Site: Untold Stories of Urban Life in Nashville exhibit in the library gallery opened in September.

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The Equal Access collection is leading an effort to collect data on the number of children who are deaf/hard of hearing/deafblind in the state. Local, state, and national agencies use different terminology and methods of classifying people so there is no comprehensive information. The goal is for all children experiencing hearing loss in the state to receive the support they need to develop language and literacy skills.

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NPL is participating in several outreach opportunities to promote library programs and services and library card registrations. In September Teen center staff had a booth at Nashville Pride while Adult Services staffed a booth at the Farmers’ Market.

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Register now for the upcoming Votes for Women Truth Telling: Ida B. Wells and Francis Willard program with Michelle Duster, Ida B. Wells’s great-granddaughter, on Saturday, October 23 at 10:30. More information and registration at https://events.library.nashville.org/cal/event/showEventMore.rdo

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MARKETING AND COMMUNICATIONS REPORT

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October 2021 NPL Board Packet

Articles inside

a. September 21, 2021……….....………..……….……………………..…pgs. 1

c. September 24, 3032 Retreat Study Session……………………………..pgs. 9

b. September 17, 2021 NECAT Study Session……………………………pgs. 6