NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting September 16, 2014
Nashville Public Library Board of Trustees Agenda September 16, 2014 Old Hickory Branch Library 1010 Jones Street Old Hickory TN 37138 Meeting Room - 12:00 Noon I.
Call to order / Roll Call
II.
Metro Ordinance Required to be announced at all Board Meetings – Board Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III.
Introduce Visitors
IV.
Public Comment
V.
Board Chair Comments – Keith Simmons
VI.
Approval of Minutes: July 18, 2014…………………..……………………………………….………… pg. 1 – 6
VII.
Library Director Report a. Library Director, Kent Oliver
VIII.
Staff Reports a. WIC Program – Liz Atack b. Old Hickory Branch Library – Ronnie Pugh c. Summer Challenge Update – Lindsey Patrick
IX.
New Business a. Fine Free Staff Resolution – Kent Oliver……………………………………………….….pg. 27 – 28
X.
Adjournment
Next Board of Trustees Meeting 11:15 a.m. – October 21, 2014 (to be discussed) NEW Southeast Branch Library – Meeting Room 5260 Hickory Hollow Pkwy Antioch, TN 37013
NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES July 18, 2014 12:00 Noon Main Library, 615 Church Street, Nashville, TN 37219
Members Present:
Keith Simmons, Margaret Ann Robinson, Lucy Haynes, Francie Hunt and Robert Oermann
Members Absent:
Sepi Khansari, Joyce Searcy
Library Staff:
Kent Oliver, Larry Price, Elyse Adler, Susan Drye, Tricia Bengel, Jena Schmid, Andrea Blackman, Andrea Fanta, Candy Markman, Adrienne Strock and Bernadette Hugan
Also Present:
Robin Veenstra-VanderWeele, Mayor’s Office LaRhonda Magras, Mayor’s Office Kathryn Sinback, Metro Department of Law Attorney
Visitors:
Mark Naccarato, SEIU Representative Steve Reiter, member of the public
I.
Call to Order / Roll Call Lucy Haynes called the meeting to order at 12:06 p.m.
II.
Metro Ordinance required to be announced at all Board Meetings – Secretary, Lucy Haynes “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”
III. Introduce Visitors Robin Veenstra-VanderWeele introduced LaRhonda Magras, from the Mayor’s Office, who will replace Robin as the library’s liaison. Jena Schmid introduced Adrienne Strock, the new teen librarian at Main. IV. Approval of Minutes: June 17, 2014 Robert Oermann moved for approval of the minutes from the June meeting; the motion was seconded by Margaret Ann Robinson and passed unanimously. V.
Library Director Report—Kent Oliver, Library Director 1|Page
a. Mr. Oliver highlighted several year-end statistics in the board report including the 6.75% increase in circulation that was driven largely by the increase in e-media circulation. Registration is beginning to increase with the start of NPL’s library card campaign. Overall system-wide visits are slightly down because of fluctuations caused by renovations happening throughout the year. Registration per capita remains low when compared to peer libraries and increasing this number is a focus of NPL’s strategic plan. Programming figures look great and the large drop in program attendance for June 2014 is because of the additional programming and attendance during June 2013’s Puppet Festival. b. NPL faces a challenge with staff vacancies. All vacant positions, including those for the new Bellevue and Southeast branches, must be approved by Metro HR and Finance in order to begin the hiring process. VI. Staff Reports a. Archives Update – Kent Oliver Archives is in its new home on the 3rd floor. Although there’s still some work left there has been great feedback from regular users. An opening celebration is scheduled for July 31st at 10:00 a.m. Mayor Dean will be present and the board is encouraged to attend. b. Special Collections Division – Andrea Blackman Ms. Blackman reported that the Special Collection Division ended the fiscal year with a boom. This June brought the largest participation in the division since opening in 2001. Some of the highlights of the work done by Ms. Blackman and her staff include the development of 2 new educational workshops, hosting 2 film conversation series, working with USN for a 2-day problem solving seminar and devoting 9-months working across the county collecting stories of Nashville’s diverse population for the StoryCorps @ your library project. NPL’s ability to do so much with the $2,500 StoryCorps grant funding is largely due to the Special Collection’s existing oral history component. VII. Old Business a. Patron Rules of Conduct: Food and Drink (Alcohol) Susan Drye gave a brief background on previous changes to the library’s Patron Rules of Conduct. These rules are designed to maintain the library as a welcoming place and also assure patrons behave. As part of the periodic review of the Patron Rules of Conduct and the discovery that there is no local, state or federal law prohibiting alcohol consumption on government property a proposed change to Rule #3 that currently reads “Food and covered drinks are allowed; debris, mess and strong odors are not” was presented. The proposed change reads as follows: “Food and covered drinks are allowed, debris, mess and strong odors are not. Unless specifically authorized by library administration for facility events, alcohol is not permitted on library property.” b. Patron Rules of Conduct: Patron Behavior Susan Drye explained that previously Rule #5 included wording to address loitering which was removed because it was somewhat heavy-handed. The same periodic review previously mentioned also prompted an addition to the Patron Rules of Conduct to once again address loitering. Metro Legal was consulted and the following addition to the Patron Rules of Conduct was proposed: “Loitering on library premises; Loitering is defined as remaining on or in public library premises for a protracted amount of time without reading, studying, or making use of library materials or services.” Discussion followed and the board requested for a change to the wording of Rule #5 to incorporate loitering. 2|Page
Robert Oermann moved to adopt Resolution 2014-07.01 with the last paragraph removed and the understanding that a rewording of the last paragraph will be brought back to the board during the September 16, 2014 board meeting. Lucy Haynes seconded the motion and it was unanimously approved.
RESOLUTION 2014-07.01 Library Patron Rules of Conduct Revision WHEREAS, the library seeks to be a welcoming place for all those wishing to use its services, and WHEREAS, the consumption of food and drink while researching, reading or gathering is a normal practice in our society and it is essential that all library customers conduct themselves in a manner which allows all members of the public to access library services in a safe and positive atmosphere, and WHEREAS, current library policy primarily addresses the general consumption of food and beverages in library facilities and does not specifically addresses loitering in or on library premises; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that clarification be added to the current food and beverage rule and an additional rule for loitering be adopted as a Class I offense and addressed as such and that library’s policy and procedures be revised to reflect this: “Food and covered drinks are allowed, debris, mess and strong odors are not. Unless specifically authorized by library administration for facility events, alcohol is not permitted on library property” “Loitering on library premises; Loitering is defined as remaining on or in public library premises for a protracted amount of time without reading, studying, or making use of library materials or services.” VIII. New Business a. NAZA Candy Markman presented the following report on the library’s newest program, Nashville After Zone Alliance.
3|Page
What is the Nashville After Zone Alliance? NAZA is a network of coordinated afterschool programming for Metro’s middle-school students. NAZA targets students for whom other programs are not accessible, due to cost or transportation issues. NAZA, a partnership among the Nashville Public Library (NPL), Metro Schools, and youth-serving groups, is modeled on successful efforts in other cities like Providence, Rhode Island. NAZA is organized around geographically-defined zones that cover most of the county. The Northeast Zone, launched in early 2010 with the Martha O’Bryan Center as the Coordinating Agency, includes the area of the Maplewood, Hunters Lane and Stratford clusters. The South Central Zone, launched early 2011 and coordinated by the PENCIL Foundation, encompasses the Glencliff and Overton clusters. It also includes the Edgehill area of the Hillsboro cluster. The Northwest Zone, launched fall 2012 in the Pearl-Cohn and Whites Creek cluster area, is coordinated by Vanderbilt’s School of Nursing. It includes portions of the Hillwood cluster as well. The Southeast Zone, coordinated by the YMCA, launched fall 2013 in the Cane Ridge and Antioch area. The McGavock Zone, launched fall 2014, is coordinated by the PENCIL Foundation. NAZA uses existing providers, providing resources to help them deliver high-quality programming to more young people, either on-site at a middle school or a community-based site, at no cost to families.
What does NAZA look like? Appealing and meaningful enrichment activities in safe and structured environments a daily balance of academic supports with enhancements such as sports/fitness, the arts, and life skills youth leadership and character development, with guidance from caring, well-prepared adults Coordinated scheduling, marketing, recruitment, transportation and student tracking, within a zone, to increase access for students and efficiencies for the providers NAZA initially is committed to engaging at least 250 students per zone, which effectively doubles the students in structured afterschool programs in these areas.
Why is NAZA needed? Nashville recognizes the importance of education to its future and knows that education can’t stop when the bell rings. The school day only accounts for 20% of children’s waking hours. Meaningful extended learning opportunities are especially critical in the middle school years. School achievement at the end of middle school is a better predictor of eventual college or career readiness at graduation than anything that happens academically in high school. At-risk youth with deep arts involvement do better on a host of academic and civic behavioral measures, enough to narrow the achievement gap. It is risky for this age group to be left unsupervised afterschool. There is a dramatic rise in juvenile crime as well as child victimization between 3:00 and 7:00pm. Only 10% of our 20,000 public middle-school students participate in structured afterschool programming.
Who oversees NAZA? NAZA was launched in 2009 and was incubated in the Mayor’s Office until its move to NPL in mid2014. 4|Page
It has evolved into a public-private partnership, with 25 youth-serving agencies and Metro departments composing workgroups on program quality, data, communications, and sustainability. An advisory Leadership Council is chaired by Mayor Dean with Metro Schools Director Jesse Register as vice-chair. Metro Schools provides its facilities, its food services, IT supports, and its internal communications tools.
Results to Date In 2013/14 the zones served 1046 students whose average daily attendance was 81%. The American Institutes for Research found correlations between regular participation in NAZA’s high-quality programs and improved math and science grades, fewer disciplinary referrals, and improved school attendance. The Weikart Center for Youth Program Quality annually evaluates NAZA and its program assessment and quality improvement process. Program quality has increased significantly. Greatest improvement last year was in the area of youth engagement, which is crucial to attracting and retaining 10-14 year-olds. See figure below, where on the 0-5 scale, 5 indicates the highest quality. 5 4.62
4.76
Score
4
4.59 4.13
3.98 3.44
3
3.15 2.39
2
1 I. Safe Environment
II. Supportive Environment Fall 2013 (N=29)
III. Peer Interaction
IV. Youth Engagement
Spring 2014 (N=29) Weikart Center for Youth Program Quality, 2014
Plan for Continued Expansion A Metro appropriation of $400,000 launched the first zone in early 2010. Metro funding at $1,150,000, with $500,000 from The Wallace Foundation and local private sources, sustained full programming for more than 1,000 students in four zones during 2013-14. The Wallace Foundation and Metro are continuing to support the network in 2014/15. Anchor Partners provide safe and supportive environments tailored to pre-adolescents. They include Martha O’Bryan Center, YMCA, PENCIL Foundation, YWCA, Y-CAP YMCA, Conexion Americas, Center for Refugees and Immigrants of TN, Metro Parks Community Centers, Bethlehem Center, Beech Creek Ministries, Edgehill Neighborhood Partnership, Nashville International Center for Empowerment, Boys & Girls Club, and Moves & Grooves. Anchor Partners are carefully selected in consultation with school principals. They are assessed and monitored regularly against NAZA’s standards and indicators of youth program quality. Enhancement Partners bring out the talents and interests of this age group. For example, Teaching artists bring pottery, painting, origami, and fashion design. 5|Page
Students explore theatre, spoken word, photography, African dance, hip hop, and step. They can fix up a used bike and make it their own. They build community gardens. They learn about healthy eating and cooking. They explore wide-ranging careers. Thanks to fitness and healthy nutrition experts, NAZA supports childhood obesity prevention. The Symphony brings its instrument petting zoo; the Adventures Science Center its digital learning lab; and Girls Inc. its exploration of personal finance. Updated information is available at the web site, nashvilleZ.org, on facebook at facebook.com/nashvillez, or on twitter @nashville_Z.
IX. Adjournment The meeting adjourned at 1:29 p.m. Next Board Meeting—Noon, September 16, 2014 Old Hickory Branch Library – Meeting Room 1010 Jones Street, Old Hickory, TN 37138 Respectfully submitted by Bernadette Hugan
6|Page
UPDATED FY2014/15 Board Meeting Dates & Locations
July 15, 2014 – Main Library
August 2014 – NO MEETING
September, 16, 2014 – Old Hickory Branch Library
October 21, 2014 – NEW Southeast Branch Library
November 18, 2014 – Richland Park Branch Library
December 16, 2014 – Main library
January 20, 2015 – Looby Branch Library
February 17, 2015 – Main Library
March 17, 2015 – Bellevue Branch Library
April 21, 2015 – Main Library
May 19, 2015 – Hadley Park Branch Library
June 16, 2015 – Main Library
July 21, 2015 – Edgehill Branch Library
7|Page
Fiscal Year 2013-14 Year End Summary
FY1213 46,586
Hours Open
FY1314 % Change 45,682 -1.94%
FY1213 FY1314 % Change 4,368,494 4,663,347 6.75%
Circulation Adult Materials
2,495,685
3,309,424
32.61%
Juvenile Materials
1,303,667
1,353,923
3.85%
Downloadable Materials
569,142
915,317
60.82%
Visits
FY1213 FY1314 % Change 3,697,063 3,501,710 -5.28%
Public PC & Wireless Usages
FY1213 1,006,083
FY1314 % Change 808,419 -19.65%
New Registration
FY1213 46,543
FY1314 % Change 35,268 -24.22%
Total Cardholders
FY1213 306,103
FY1314 % Change 321,168 4.92%
Programs
FY1213 7,383
FY1314 % Change 8,195 11.00%
Adult
1,178
1,648
39.90%
Young Adult
1,796
2,029
12.97%
Juvenile
4,409
4,518
2.47%
291,405
302,133
3.68%
Adult
39,415
43,282
9.81%
Young Adult
33,332
37,289
11.87%
Juvenile
218,658
221,562
1.33%
Program Attendance
8|Page
Statistical Summary – September 16, 2014 Nashville Public Library July 2014 Data Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Jul-14 Circulation 27,490 8,238 11,662 5,892 3,100 46,756 18,249 57,109 2,073 439 32,943 10,605 2,631 18,685 57,460 2,718 4,513 1,583 12,621 19,072 9,938 482 108,325 5 462,589
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total
Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours
Month Jul-14 Jul-13 % of Total Circulation 5.94% 24,874 1.78% 7,520 2.52% 12,172 1.27% 5,000 0.67% 3,569 10.11% 46,454 3.94% 18,323 12.35% 56,192 0.45% 2,248 0.09% 684 7.12% 33,267 2.29% 10,189 0.57% 3,114 4.04% 17,038 12.42% 62,431 0.59% 2,579 0.98% 3,861 0.34% 1,325 2.73% 11,140 4.12% 21,038 2.15% 9,764 0.10% 462 23.42% 59,238 0.001% 8 412,490
Jul-14 Circulation 14,047 2,087 35,982 51,550 4,659 108,325
Jul-14 3,158 Jul-14 297 2788.75
% Change 2014-2013 10.52% 9.55% -4.19% 17.84% -13.14% 0.65% -0.40% 1.63% -7.78% -35.82% -0.97% 4.08% -15.51% 9.67% -7.96% 5.39% 16.89% 19.47% 13.29% -9.34% 1.78% 4.33% 82.86% -37.50% 12.15%
Jul-14 Year-to-Date 27,490 8,238 11,662 5,892 3,100 46,756 18,249 57,109 2,073 439 32,943 10,605 2,631 18,685 57,460 2,718 4,513 1,583 12,621 19,072 9,938 482 108,325 5 462,589
Fiscal Year-to-Date Jul-13 Year-to-Date 24,874 7,520 12,172 5,000 3,569 46,454 18,323 56,192 2,248 684 33,267 10,189 3,114 17,038 62,431 2,579 3,861 1,325 11,140 21,038 9,764 462 59,238 8 412,490
Jul-13 Circulation 10,198 62 28,353 15,063 5,562 59,238
% Change 2014-2013 37.74% 3266.13% 26.91% 242.23% -16.24% 82.86%
Jul-14 Year-to-Date 3,158
Active Patron Cards 323,432
Jul-13 273 2778.3
% Change 2014-2013 10.52% 9.55% -4.19% 17.84% -13.14% 0.65% -0.40% 1.63% -7.78% -35.82% -0.97% 4.08% -15.51% 9.67% -7.96% 5.39% 16.89% 19.47% 13.29% -9.34% 1.78% 4.33% 82.86% -37.50% 12.15%
% Change 2014-2013 8.79% 0.38%
9|Page
Statistical Summary – September 16, 2014 Nashville Public Library July 2014 Data Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Jul-14 Visits 16,985 11,934 15,143 11,510 5,522 33,075 9,646 22,706 6,281 21,710 13,999 14,493 22,220 67,723 9,902 3,495 4,384 20,182 16,149 9,534 1,166 337,759
Jul-13 Visits 17,116 9,704 14,190 7,234 6,716 25,057 23,045 23,327 6,254 19,139 13,555 14,194 19,967 58,370 10,617 4,810 12,233 11,911 17,653 10,790 4,617 330,499
Jul-14 Assisted Circulation 7,625 2,610 2,657 2,208 853 10,823 6,866 8,542 1,014 4,384 2,113 630 8,864 9,497 650 1,382 692 1,757 4,442 2,308 278
% Change 2014-2013 -0.77% 22.98% 6.72% 59.11% -17.78% 32.00% -58.14% -2.66% 0.43% 13.43% 3.28% 2.11% 11.28% 16.02% -6.73% -27.34% -64.16% 69.44% -8.52% -11.64% -74.75% 2.20%
Jul-14 Circ / Visit 1.62 0.69 0.77 0.51 0.56 1.41 1.89 2.52 0.33 1.52 0.76 0.18 0.84 0.85 0.27 1.29 0.36 0.63 1.18 1.04 0.41 1.05
Jul-13 Circ / Visit 1.45 0.77 0.86 0.69 0.53 1.85 0.80 2.41 0.36 1.74 0.75 0.22 0.85 1.08 0.24 0.80 0.11 0.94 1.19 0.90 0.10 1.07
% Change 2014-2013 11.37% -10.92% -10.22% -25.94% 5.64% -23.75% 137.94% 4.41% -8.18% -12.70% 0.78% -17.25% -1.45% -20.93% 13.00% 60.87% 233.37% -33.14% -0.90% 15.19% 313.11% -1.87%
Jul-14 Express-Check % Circulation Express-Check 15,064 66.39% 3,945 60.18% 7,431 73.66% 2,421 52.30% 1,625 65.58% 26,393 70.92% 7,537 52.33% 35,510 80.61% 627 38.21% 22,531 83.71% 6,935 76.65% 1,503 70.46% 6,862 43.63% 18,870 66.52% 1,248 65.75% 1,936 58.35% 526 43.19% 8,358 82.63% 11,435 72.02% 5,903 71.89% 74 21.02%
10 | P a g e
Statistical Summary – September 16, 2014 Nashville Public Library July 2014 Data Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total Computer Use Total Wireless Use
Website Visits Webserver
Jul-14 Hours Open 184 230 184 184 184 230 184 223 184 230 184 184 230 242 183 184 184 184 230 184 48 4,054
Jul-13 Hours Open 176 220 176 176 176 220 176 220 176 220 176 176 220 197 176 176 176 176 220 176 144 3,949
Jul-14 Circ / Hour 149.40 35.82 63.38 32.02 16.85 203.29 99.18 256.09 11.27 143.23 57.64 14.30 81.24 239.25 14.85 24.53 8.60 68.59 82.92 54.01 10.04 114.11
Jul-13 Circ / Hour 141.33 34.18 69.16 28.41 20.28 211.15 104.11 255.42 12.77 151.21 57.89 17.69 77.45 320.38 14.65 21.94 7.53 63.30 95.63 55.48 3.21 104.45
159 85 475 719
78 202 383 663
% Change 2014-2013 103.85% -57.92% 24.02% 8.45%
1,973 1,511 26,095 29,579
1,164 3,185 22,839 27,188
69.50% -52.56% 14.26% 8.79%
Jul-14 77,481 21,052
Jul-13 76,326 19,005
% Change 2014-2013 1.51% 10.77%
Jul-13 503,122
% Change 2014-2013 -18.58%
Jul-14
Jul-13
Jul-14 409,638
% Change 2014-2013 6% 5% -8% 13% -17% -4% -5% 0% -12% -5% 0% -19% 5% -25% 1% 12% 14% 8% -13% -3% 213% 9%
11 | P a g e
Statistical Summary – September 16, 2014 Nashville Public Library
July 2014 Data
Circulation Year-to-Date
550,000
July
412,490 FY14 462,589 FY15
450,000
412,490 2014 462,589 2015
350,000
12.15%
250,000 Aug Sep
Oct Nov Dec
Jan
Feb Mar Apr May Jun
Jul
On Site Computer & Wireless Usage Year-to-Date 95,331 FY14 98,533 FY15
110,000
July
90,000
95,331 2014 98,533 2015
70,000
3.36%
50,000 Aug Sep
Oct Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Visits Year-to-Date 332,323 FY14 337,759 FY15
500,000
July
400,000
332,323 2014 337,759 2015
300,000
1.64%
200,000 Aug Sep
Oct Nov Dec
Jan
Feb Mar Apr May Jun
Jul
12 | P a g e
Statistical Summary – September 16, 2014 Nashville Public Library July 2014 Data
New Card Registrations Year-to-Date 3,194 FY14 3,158 FY15
July
14,000
9,000
3,194 2013 3,158 2014
4,000
-1.13%
-1,000
Aug
Sep
Oct Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Total Programs Year-to-Date 663 FY14 719 FY15
900
July
700
663 2014 719 2015
500
8.45%
300 Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Total Program Attendance Year-to-Date
50,000
July
40,000 27,188 FY14 29,579 FY15
27,188 2014 29,579 2015
30,000 20,000
8.79%
10,000
Aug
Sep
Oct
Nov Dec
Jan
Feb Mar
Apr May
Jun
Jul
Total Website Visits Year-to-Date
600,000
July
506,391 FY14 409,638 FY15
500,000
506,391 2014 409,638 2015
400,000
-19.11%
300,000 Aug Sep
Oct Nov Dec
Jan
Feb Mar Apr May Jun
Jul
13 | P a g e
Statistical Summary – September 16, 2014 Nashville Public Library August 2014 Data Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total
Aug-14 Circulation 23,926 7,019 11,003 5,428 2,415 42,470 14,837 51,068 1,944 676 30,322 9,624 2,477 16,484 57,484 2,489 3,943 1,258 11,293 15,825 8,589 699 107,855 4 429,132
eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total
Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours
Month Aug-14 Aug-13 % of Total Circulation 5.58% 24,185 1.64% 6,373 2.56% 11,362 1.26% 5,358 0.56% 3,035 9.90% 42,539 3.46% 16,375 11.90% 51,735 0.45% 2,051 0.16% 589 7.07% 31,469 2.24% 9,109 0.58% 2,567 3.84% 15,716 13.40% 63,764 0.58% 2,215 0.92% 1,196 0.29% 1,258 2.63% 10,266 3.69% 19,280 2.00% 8,552 0.16% 364 25.13% 56,380 0.001% 6 385,744
Aug-14 Circulation 14,507 1,808 38,428 48,893 4,219 107,855
Aug-14 2,808 Aug-14 295 2463.50
% Change 2014-2013 -1.07% 10.14% -3.16% 1.31% -20.43% -0.16% -9.39% -1.29% -5.22% 14.77% -3.64% 5.65% -3.51% 4.89% -9.85% 12.37% 229.68% 0.00% 10.00% -17.92% 0.43% 92.03% 91.30% -33.33% 11.25%
Aug-14 Year-to-Date 51,416 15,257 22,665 11,320 5,515 89,226 33,086 108,177 4,017 1,115 63,265 20,229 5,108 35,169 114,944 5,207 8,456 2,841 23,914 34,897 18,527 1,181 216,180 9 891,721
Fiscal Year-to-Date Aug-13 Year-to-Date 49,059 13,893 23,534 10,358 6,604 88,993 34,698 107,927 4,299 1,273 64,736 19,298 5,681 32,754 126,195 4,794 5,057 2,583 21,406 40,318 18,316 826 115,618 14 798,234
Aug-13 Circulation 10,190 55 27,393 13,746 4,996 56,380
% Change 2014-2013 42.37% 3187.27% 40.28% 255.69% -15.55% 91.30%
Aug-14 Year-to-Date 5,966
Active Patron Cards 325,788
Aug-13 265 1938.50
% Change 2014-2013 4.80% 9.82% -3.69% 9.29% -16.49% 0.26% -4.65% 0.23% -6.56% -12.41% -2.27% 4.82% -10.09% 7.37% -8.92% 8.61% 67.21% 9.99% 11.72% -13.45% 1.15% 42.98% 86.98% -35.71% 11.71%
% Change 2014-2013 11.32% 27.08%
14 | P a g e
Statistical Summary – September 16, 2014 Nashville Public Library August 2014 Data Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park
Aug-14 Visits 12,673 10,469 13,254 13,213 4,787 29,991 8,199 20,041 4,991 18,524 12,884 10,057 17,851 69,165 7,430 3,353 3,528 16,154 14,860 8,708 4,122 304,254
Aug-13 Visits 15,144 8,633 13,859 7,490 5,457 23,337 21,403 22,890 4,775 17,108 12,031 10,764 17,012 58,849 8,800 995 10,886 11,998 15,918 10,054 5,993 303,396
Aug-14 Assisted Circulation 6,645 2,228 2,180 1,785 674 10,193 5,709 6,854 963 4,124 2,175 667 8,043 8,552 401 1,282 503 1,650 3,278 2,154 422
% Change 2014-2013 -16.32% 21.27% -4.37% 76.41% -12.28% 28.51% -61.69% -12.45% 4.52% 8.28% 7.09% -6.57% 4.93% 17.53% -15.57% 236.98% -67.59% 34.64% -6.65% -13.39% -31.22% 0.28%
Aug-14 Circ / Visit 1.89 0.67 0.83 0.41 0.50 1.42 1.81 2.55 0.39 1.64 0.75 0.25 0.92 0.84 0.33 1.18 0.36 0.70 1.06 0.99 0.17 1.06
Aug-13 Circ / Visit 1.60 0.74 0.82 0.72 0.56 1.82 0.77 2.26 0.43 1.84 0.76 0.24 0.92 1.09 0.25 1.20 0.12 0.86 1.21 0.85 0.06 1.09
% Change 2014-2013 18.22% -9.18% 1.26% -42.57% -9.29% -22.31% 136.53% 12.74% -9.32% -11.01% -1.34% 3.28% -0.04% -23.10% 33.09% -2.17% 208.56% -18.30% -12.08% 15.96% 179.20% -2.73%
Jul-14 Express-Check % Circulation Express-Check 13,219 66.55% 3,303 59.72% 7,026 76.32% 2,504 58.38% 1,170 63.45% 23,055 69.34% 6,306 52.48% 32,802 82.72% 535 35.71% 20,253 83.08% 6,074 73.63% 1,328 66.57% 5,919 42.39% 17,401 67.05% 1,251 75.73% 1,808 58.51% 493 49.50% 7,285 81.53% 9,875 75.08% 5,141 70.47% 132 23.83%
15 | P a g e
Statistical Summary – September 16, 2014 Nashville Public Library August 2014 Data Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total
Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance
Public Computer Use Total Computer Use Total Wireless Use
Website Visits Webserver
Aug-14 Hours Open 168 210 168 168 168 210 160 210 168 210 168 168 210 244 168 168 168 168 210 168 128 3,808
Aug-13 Hours Open 176 217 176 176 176 217 176 217 176 217 176 176 217 214 176 40 176 176 217 176 128 3,796
Aug-14 Circ / Hour 142.42 33.42 65.49 32.31 14.38 202.24 92.73 243.18 11.57 144.39 57.29 14.74 78.50 238.36 14.82 23.47 7.49 67.22 75.36 51.13 5.46 112.69
Aug-13 Circ / Hour 137.41 29.37 64.56 30.44 17.24 196.03 93.04 238.41 11.65 145.02 51.76 14.59 72.42 300.71 12.59 29.90 7.15 58.33 88.85 48.59 2.84 101.62
141 114 320 575
98 163 285 546
% Change 2014-2013 43.88% -30.06% 12.28% 5.31%
4,076 1,544 16,599 22,219
2,557 2,903 12,847 18,307
59.41% -46.81% 29.21% 21.37%
Aug-14 70,386 20,786
Aug-13 72,592 19,395
% Change 2014-2013 -3.04% 7.17%
Aug-14 393,515
Aug-13 489,487
% Change 2014-2013 -19.61%
Aug-14
Aug-13
% Change 2014-2013 4% 14% 1% 6% -17% 3% 0% 2% -1% 0% 11% 1% 8% -21% 18% -22% 5% 15% -15% 5% 92% 11%
16 | P a g e
Statistical Summary – September 16, 2014 Nashville Public Library August 2014 Data
Circulation Year-to-Date 798,234 FY13 891,721 FY14
500,000
August
450,000 385,744 2013 429,132 2014
400,000
350,000
11.25%
300,000
250,000 Sep
Oct
Nov Dec
Jan
Feb Mar
Apr May Jun
Jul
Aug
Year-to-Date
August
187,318 FY13 189,705 FY14
91,987 2013 91,172 2014
-0.89%
Visits Year-to-Date
500,000
637,269 FY13 642,013 FY14
400,000
August 304,946 2013 304,254 2014
300,000
-0.23%
200,000 Sep
Oct
Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug
17 | P a g e
Statistical Summary – September 16, 2014 Nashville Public Library August 2014 Data
New Card Registrations Year-to-Date 9,737 FY13 5,966 FY14
August
15,000
10,000
6,543 2013 2,808 2014
5,000
-57.08%
0 Sep
Oct
Nov Dec
Jan
Feb
Mar
Apr May
Jun
Jul
Aug
Total Programs Year-to-Date 1,209 FY13 1,294 FY14
900
August
700
546 2013 575 2014
500
5.31%
300 Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Total Program Attendance Year-to-Date
50,000
August
40,000 45,495 FY13 51,798 FY14
30,000
18,307 2013 22,219 2014
20,000
21.37%
10,000 Sep
Oct
Nov Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Total Website Visits Year-to-Date
600,000
August
998,767 FY13 803,153 FY14
500,000
492,376 2013 393,515 2014
400,000
-20.08%
300,000 Sep
Oct
Nov Dec
Jan
Feb Mar Apr May Jun
Jul
Aug
18 | P a g e
Financial Overview – September 16, 2014 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of June 30, 2014 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance
Current Annual Budget
CY Budget Actuals YTD % Thru Current Mo. Thru Thru Current Mo. Actuals Current Mo. Current Mo.
YTD Variance
Variance Explanation
EXPENSES: Salaries:
Regular Pay
Overtime All Other Salary Codes
Total Salaries
9,987,800
1,664,633
1,699,239
102.1%
(34,606) 10,728,000
45,300
7,550
1,134
15.0%
6,416
1,215,900
202,650
210,438
103.8%
(7,788)
11,249,000
1,874,833
1,910,811
101.9%
1,788,000
1,121,766
1,840,940
103.0%
-52,940
35,300
5,883
6,622
10,466
177.9%
-4,583
1,215,300
202,550
109,975
193,343
95.5%
9,207
1,996,433
1,238,363
2,044,749
102.4%
-48,316
(35,978) 11,978,600
Fringes
4,536,400
756,067
893,817
118.2%
(137,750)
4,839,500
806,583
583,407
969,831
120.2%
Other Expenses: Utilities Professional & Purchased Services
1,643,100 475,700
273,850 79,283
160,821 58,325
58.7% 73.6%
113,029 20,958
1,643,100 1,925,400
273,850 320,900
150,326 53,053
171,153 77,517
62.5% 24.2%
17,700 587,900
2,950 97,983
3,421 (165,188)
116.0% -168.6%
(471) 263,171
17,700 593,400
2,950 98,900
3,174 6,653
6,981 44,629
236.6% 45.1%
483,100 1,277,000 1,813,500
80,517 212,833 302,250
194,405 211,597 106,282
241.4% 99.4% 35.2%
(113,888) 1,236 195,968
483,100 1,148,300 1,818,900
80,517 191,383 303,150
34,328 99,816
205,495 129,612
255.2% 0.0% 42.8%
22,083,400
3,680,566
3,374,291
91.7%
3,649,967
89.6%
Travel, Tuition & Dues Communications
Repairs & Maintenance Services Internal Service Fees All Other Expenses
TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions
475,400
79,233
82,441
306,275 24,448,000
4,074,666
75,150
2,169,120
34,154
75,291
Fringe is over at 120.2% thru AUG due in part to 3 payrolls and overtime costs. LIB does not have control over (163,248) fringe costs but will monitor.
102,697 243,383 Most travel will occur in the spring 2015. Lib membership dues keep this (4,031) figure over budget. 54,271 LIB is over due to III library automation system payment in July and repairs to (124,978) facilities 191,383 173,538 Library came is under budget (89.6% in total) for FY15 YTD. LIB will continue to monitor all expenditures closely in 424,699 FY15.
104.0%
(3,208)
450,900
100.2%
-141
0 0 0 0 0 0 0 475,400
0 0 0 0 0 0 0 79,233
0 0 0 0 0 0 0 82,441
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 104.0%
(3,208)
0 0 0 0 0 0 0 450,900
0 0 0 0 0 0 0 75,150
0 0 0 0 0 0 0 34,154
0 0 0 0 0 0 0 75,291
0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100.2%
0 0 0 0 0 0 0 -141
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
0 0 0 0 0 0
0 475,400
0 79,233
-49,190 33,251
0.0% 104.0%
0 450,900
0 75,150
0 34,154
0 75,291
0.0% 100.2%
0 -141
49,190 45,982
LIB is slightly over at 103.0% thru AUG. LIB will monitor closely throughout fiscal year 2015. However, 3 payrolls hit in AUG. LIB is at 177.9% thru AUG. LIB will monitor closely throughout fiscal year 2015. Some overtime costs need to be reclasses to Election Commission. LIB is at 95.5% thru AUG. LIB will monitor closely until fiscal year end. LIB is at 102.1% of total budgeted salaries thru AUG . IIB will monitor closely until fiscal year end.
338 298 40
SUMMARY OF VARIANCE:
19 | P a g e
Personnel Summary – September 16, 2014 Nashville Public Library
July & August New Hires and Resignations New Hires Name
Classification
Markman, Candy Strock, Adrienne Baud, Lauren Green, K'Lani Rodriguez, Stephanie Weddle, Ben Irizarry, Christine Moss, Desmond Reyes Castellanos, Carlos Rieckhoff, Jaime
Admin. Services Manager Library Manager 2 Circulation Assistant 1 Library Manager 1 Library Manager 1 Radio Announcer Circulation Assistant 1 Library Page Library Page Library Associate 1
Hire Date 7/1/2014 7/7/2014 7/7/2014 7/7/2014 7/21/2014 7/21/2014 8/4/2014 8/18/2014 8/18/2014 8/18/2014
Location Admin Srvs Admin Srvs Green Hills Looby Hadley Park Talking Library Circulation - Main TOTAL TOTAL Old Hickory
Resignations Name
Classification
Bruce, Tracy Page, Samuel McKinnie, Evelyn Hungate, Lisa Wahl, Jessica Carpenter, Cheryl Russell, Jeffrey
Custodian 1 Custodian 1 Property Guard 2 Program Specialist 1 Library Associate 1 Library Manager 3 Circulation Assistant 1
Hire Date 7/4/2014 7/25/2014 7/31/2014 7/31/2014 8/9/2014 8/15/2014 8/15/2014
Location Custodian - Branches Custodian - Main Security Reference-Main Old Hickory Circ - Main Hermitage
20 | P a g e
Personnel Summary – September 16, 2014 Nashville Public Library
NPL Vacancies as of 9/9/2014 = Approved to fill by OMB = Retirement Incentive Vacancies = Requesting permission to fill from OMB
1
2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
BU 39103325 39103303 39103310 39103365 39103380 39103310 39103304 39103303 39102000 39102000 39102000 39104081 39104081 39103340 39103380 39103340 39103380 39103380 39103206 39103203 39101070 39101070 39103207 39103207 39103207 39103207 39103375 39103360 39103380 39103203 39103380 39103310 39103320 39103304 39103304 39103335 39103207 39103380 39102000 39102000
Division / Branch EAST HERM BORDX OLD HICK SE BORDX ED PIKE HERM OP & MAIN-MN OP & MAIN-MN OP & MAIN-BR EMERG TECH EMERG TECH GRN HILLS SE GRN HILLS SE SE CHILD CIRC NASH RM NASH RM REF REF REF REF RICH PK RICH PK SE CIRC SE BORDX DONELS ED PIKE ED PIKE GOOD REF SE MAILROOM SECURITY
Title CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 2 CIRCULATION ASSIST 2 CIRCULATION ASST 1 CIRCULATION SUPV CIRCULATION SUPV CIRCULATION SUPV CUSTODIAN 1 - Main CUSTODIAN 1 - Main EQUIP OPERATOR 1 - Branch INFO SYSTEMS APP ANALYIST 1 INFO SYSTEMS APP TECH 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARIAN 2 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 3 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE MAIL CLERK CARRIER PROPERTY GUARD 2
Grade SR04 SR04 SR05 SR05 SR04 SR06 SR06 SR06 TG03 TG03 TG05 SR10 SR08 SR09 SR09 SR10 SR10 SR10 SR06 SR06 SR06 SR06 SR06 SR06 SR06 SR06 SR06 SR06 SR06 SR13 SR13 SR02 SR02 SR02 SR02 SR02 SR02 SR02 SR05 SR05
Name VACANT (N NESMITH) VACANT (J RUSSELL) VACANT (E CREWS) VACANT (J BAIRD) VACANT - NEW VACANT (T WILSON) VACANT (C HILL-OCANDO) VACANT (A SMITH) VACANT (G DANIEL) VACANT (S PAGE) VACANT (T BRUCE) VACANT - NEW VACANT - NEW VACANT (J ROBERTS) VACANT (S LAKE) YA VACANT (S MORSE) VACANT - NEW Adult VACANT - NEW Juvenile VACANT (J MILLER) VACANT (A DEMBIEC) VACANT (HERBST, LUKE) VACANT (T HOWERTON) VACANT (A NABOURS) VACANT (C SHIVERS) VACANT (L HUNGATE) VACANT (T SCUDDER) VACANT (E GRUBBS) VACANT (L A WILLIAMS) VACANT - NEW VACANT (C CARPENTER) VACANT - NEW (upgrade) VACANT (G KIRKPATRICK) VACANT (M SANTANA) VACANT (J BOULIE) VACANT (K MOHAMMAD) VACANT (C CATALAN) VACANT (E DERKACH) VACANT - NEW VACANT (D COLLINS) VACANT (E MCKINNIE)
FPS P F F F F F F F F F F F F F F F F F P F F F P F F F F F F F F P P P P P P P F F
21 | P a g e
FTE 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 0.75 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 0.49 0.49 0.49 1.00 1.00
Brief Area Updates – September 16, 2014 Nashville Public Library Administrative Service Report • Working with Metro and Library HR to get needed positions posted, interviews scheduled and new hires in place. We are trying to make progress but currently carrying 40 vacancies. New hires will help ease workloads throughout the system and interviews are taking place. 9 of these positions are associated with New Southeast Branch. Additionally a number of current vacancies are no net-gain vacancies due to internal promotions. • As we head into fall, system-wide we are still dealing with HVAC issues. Maintenance staff is busy taking care of work orders put through the Library’s internal WO system. In the month of August, 190 Work Orders were completed, 119 remain open. • Deliveries around the system continue to grow and we anticipate further grown since turning off floating. For the months of July and August 2014, delivery has the following stats: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.
Received 1,314 incoming UPS packages Sent out 118 packages via UPS Ground Service Received 90 overnight packages from FedEx, DHL, UPS, etc. Received 238 inserts of mail from United States Post Office Sent 167 inserts of mail through Metro Mail for postage Received 43 special deliveries from Ikon, A-Z, Advance Supply, Firefly, etc. Moved 11,387 hold bins (364,384 items) Moved 5,762 non-hold bins (184,384 items) Moved 1,120 AV bins (35,840 items) Moved 2,708 circulation bins (86,656 items)
That is a grand total for the past two months of 20,977 bins moved, total item count of 671,264. Delivery, system-wide, moves an average of 500 bins and 15,633 items per day Additionally, also delivered were 150 boxes to the book sale @ the Donelson Branch and 150 boxes to the Southern Book Debindery for recycling.
Branch Services Report Branch Staffing For the first time since December 2012 all branch manager positions are filled. As we receive permission to fill vacant positions we lose no time in making job offers. We have not, however, been able to make any great strides in reducing the overall number of vacant positions due to turnover and the time required for receiving permission from Metro to fill vacancies.
22 | P a g e
Branch Renovations Teen Rooms at Edmondson Pike and Hermitage are completed and ready for fall teen programming. Renovation work on the iconic Carnegie North branch library is expected to begin in late September or early October and be completed by the end of the year. A roof assessment revealed that a roof replacement is needed and will add about $160,000 to the project scope. We are working with Hands On Nashville to plan for a major volunteer Make a Difference Day on Saturday, October 25. We expect 30+ volunteers to help do a makeover of the Looby branch meeting room and the children’s programming area. The branch is also slated for new HVAC systems this fall and a general renovation in early 2015. Seed Exchange The Seed Exchange is a library seed packet check-out service and associated educational programming, offered at the Bellevue, Bordeaux, Edmondson Pike, and Inglewood branches, in conjunction with community partners. The program has blossomed well beyond our initial goals of: 100 seed packets checked out per branch, 3 programs with at least 10 attendees each per branch, and 3 community partnerships. The program has been featured in 2 Tennessean articles, 1 Local Table article, a Volunteer Gardener segment on NPT, and an upcoming Contributor article. Since the program started in March 2014: Total packets checked out: 4803* (786 transactions – average of 6.1 packets per check-out) BL: 988 (184 transactions – average of 5.3 packets per check-out) BX: 1457 (171 transactions – average of 8.5 packets per check-out) EP: 1054 (191 transactions – average of 5.5 packets per check-out) IN: 1155 (181 transactions – average of 6.4 packets per check-out) * Total includes packets checked-out at community partner outreach events Total programs: 25 Total program attendance: 540 (average of 21 attendees per program) Community Partnerships: Delvin Farms, Hands On Nashville Urban Farm, Bells Bend Farms, Six Boots Growers Collective, White Squirrel Farm, Plant the Seed Nashville, Nashville School Garden Coalition, BELL Garden, Master Gardeners of Davidson County, Grow Inglewood, UT Extension, Metro Beautification, Metro Water Services, Mayor’s Office The Seed Exchange has also gladly provided supplies and/or Facebook advertising support for programs at Goodlettsville Branch, Main Children’s, and Main Popular Materials, and there are at least six more Seed Exchange programs scheduled this fall. The Seed Exchange is funded by the Friends of Nashville Public Library.
23 | P a g e
Collections and Technology Service Report With the beginning of the school year, Limitless Libraries is in full swing. We are actively loading the data for the students and educators. This takes about two weeks to do every year but allows students to use their school ID as their public library card. This year that ID will also serve as their MTA bus passes. We also plan to pilot lending materials to elementary school students this year after receiving numerous requests from 4th graders. We used the 4th graders at Eakin Elementary to help develop the pilot program and they created the rules we are going to use initially. Also with the start of the school year, we have grand openings of two newly remodeled middle school libraries. The schools are DuPont Tyler and Apollo. These two projects were a lot of fun to complete as the students helped with every part of the design, working with the designers and architects. These two locations are also the first places at MNPS with makerspaces. The grand unveilings will be held later in the month. This month, we have also started a new partnership with new Advocacy center in the Ben West building. While waiting for attorney meetings and court appointments, victims and their families can use this advocacy center. In it will be computers, a kitchen, sofas, small meeting rooms, etc. The library will supply picture books and paperbacks that family members can use in the spaces as well as take home. These materials will be culled from donations and discards from our collections. We will also curate the web portal for the machines and post information about our job training and other events.
Main Report Staffing Former Talking Library Manager Fran Ziglar passed away on August 16, 2014. Fran was instrumental in helping The Talking Library get started in 1975 when she selected the very first books, magazines, and special programs to go on the air. After retiring in 2011, Fran continued to volunteer for The Talking Library as she deeply cared about the service. Fran will be missed. Popular Materials Manager Cheryl Carpenter retired from the public library in August. Cheryl is taking a new position as head librarian at St. Ann’s. Building Renovations Renovations of the 3rd floor are nearly complete. Patrons have commented favorably and are enjoying the new space. Programming In partnership with Culture Fest Nashville, the Special Collections Division hosted Coretta Scott King Book Awards Film and Literary Experience Coretta Scott King Book Awards Film and Literary Experience Coretta Scott King Book Awards Film and Literary Experience Coretta Scott King Book Awards Film and Literary Experience the Coretta Scott King Book Award Film and Literary Experience to an engaged audience of 115+. The event included workshops led by award winning author and educator Sharon Draper and award winning illustrator R. Gregory Christie! The program series provided an opportunity for children to explore creative storytelling through written word, spoken word, illustration and film. 24 | P a g e
Teens Division is reviewing current programs and is transitioning into programs that focus on hands-on, project-based, active learning opportunities where teens are creators rather than consumers.
PLA Bootcamp attendees from across the US remarked on how lovely our building is. They took candid pictures of our displays and hold shelf area, and took library handouts, including Popular Materials department-created movie list bookmarks.
Southern Festival of Books events will be hosted at Main Library October 10-12. Outreach Library Services for the Deaf and Hard of Hearing has a growing social media following. So far we have over 600 “Likes” on Facebook; 351 tweets and 195 followers on Twitter; 790 Pins and 121 followers on Pinterest.
Community Engagement Puppet Truck – Performed at the Tomato Arts Festival, Parent University, Sideshow Fringe Festival and Community Baptist Church. Recorded characters for the upcoming Puss In Boots production. Both trucks experienced full performance calendars this month. Wishing Chair – Performed String City in the Main Library auditorium to capacity crowds. (Deford Bailey’s family attended multiple performances) A Midsummer Night’s Dream opened. Recorded soundtrack for Puss In Boots with a new script by our own Mary Bailey, music by Chris Walters and featuring the voice of jazz artist Connye Florance. Bringing Books to Life – July was busiest month ever with 95 programs! Cultivated a partnership with Metro Health Dept. and establishing branches as mobile WIC sites offering parent workshops Hosted Peabody College Humanities and Ed students for a BBTL presentation and The Stonecutter performance. Acquired 6 new partner sites and rolled out a new Loving and Learning workshop. Booked solid through October. Partnered with Community Ed to offer 6 Loving &Learning workshops as part of their fall offerings. Adult Literacy – Held 23 programs with 215 in attendance. Partnered with Urban League offering mobile lab service and language training for Spanish-speaking parents. Established an ongoing partnership with World Relief. Hosted a USCIS training for 21 Parks, Library, and community members regarding the citizenship process. Introduced library resources to ESL students taking classes hosted by NICE and CRIT. Interviewed for part-time adult literacy assistant. Had to open an additional ESL class at Madison due to the growth in registration numbers. Hosted the Humphrey Fellows from Vanderbilt (emerging leaders from developing countries). Planning for next Adult Literacy Symposium. TOTAL – Interviewed and hired two new TOTAL staff. Salon – 155 people attended the David Baldacci event, 75 for Hampton Sides Salon (held at MBA), and 160 children and adults attended the Jon Scieszka Salon at the Main Library. 25 | P a g e
Courtyard Concerts – Had record attendance for August concerts: 487 for John Jorgenson Bluegrass Band, 705 for the WannaBeatles, and 491 for Sara Sant’Ambrogio. Studio – We are currently interviewing for the Studio Coordinator position. Design work is underway for the pop-up Studio at the East Branch, and equipment is being ordered for the Studio at the new Southeast Branch. Bellevue Building Project – Under roof. On time and budget. Opening planned for late January. Nashville Reads – 2015 selection is Between Shades of Gray by Ruta Sepetys. She met with the committee and offered exciting programming ideas. October through February we will launch a “read” campaign, followed by programming in March and April, culminating in a final author event in May.
26 | P a g e
New Business – September 16, 2014 Nashville Public Library
Nashville Public Library Board September 16, 2014 Resolution Title: Staff Fine Free Policy History/Background/Discussion: Many public libraries have adopted the practice of a fine free policy for library staff to encourage their use of the materials collection and reading. It is beneficial for the library to have a staff active in reading and familiar with literature and the resources the library provides. Fines for staff members may discourage their use of the collections. The Library Director would like to establish a fine free environment for the library staff with elements that include: o o o o o o
Employees do not pay fines for overdue materials. Employees are expected to abide by circulation limits and loan periods. Employees are responsible for lost and damaged materials. Employees may be sent to the collection agency. Employees may have three Claimed Returned items. Employees may have items out for an extended length of time due to library related projects.
Recommendation: That the Board adopt the following resolution Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Kent Oliver
27 | P a g e
RESOLUTION 2014-09.01 Staff Fine Free Policy WHEREAS, it is beneficial for the public to have a well read and knowledgeable library staff regarding library materials and resources, and WHEREAS, library staff may require extended loan and materials use periods in the delivery of service; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Library Director will establish a fine free policy and corresponding procedures for library employees that includes the following elements effective October 1, 2014 and waiving staff fines accumulated prior to that date. o o o o o o
Library employees do not pay fines for overdue materials. Library employees are expected to abide by circulation limits and loan periods. Library employees are responsible for lost and damaged materials. Library employees may be sent to the collection agency. Library employees may have three Claimed Returned items. Library employees may have items out for an extended length of time due to library related projects.
28 | P a g e