September 2021 NPL Board Packet by Nashville Public Library

NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting September 21, 2021

Nashville Public Library Board of Trustees Agenda September 21,2021 Bellevue Branch Library 720 Baugh Road Nashville, TN 37221 Meeting Room – 12:00 noon I. II.

Call to Order / Roll Call Metro Ordinance required to be announced at all Board Meetings – Chair, Joyce Searcy a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Public Comment

IV.

Board Chair Comments, Joyce Searcy, Chair

V. VI. VII. VIII.

Approval of Minutes: July 20, 2021...……………….……………………..…pgs. 1 – 4 Library Director Report, Kent Oliver Nashville Public Library Foundation Report, Shawn Bakker Staff Reports a. Bellevue Cluster Report, Lauren Gilpin, Katie Buchholtz, Montoya Townsend b. Facilities and Capital Repairs, Susan Drye

IX.

New Business a. Collection Development Policy Update Resolution, Jena Schmid.......pgs. 40 – 42

Adjournment

Next Scheduled Board of Trustees Meeting 12:00 noon – October 19, 2021 Main Library 615 Church Street Nashville, TN 37219

Nashville Public Library Board of Trustees Minutes from July 20, 2021 Main Library, 615 Church Street, Nashville, TN 37219 Conference Room 1A – 12:00 noon Members Present:

Joyce Searcy, Adriana Bialostozky, Kate Ezell, Robert Oermann, Charvis Rand, Keith Simmons, Katy Varney

Library Staff:

Kent Oliver, Lee Boulie, Susan Drye, Jena Schmid, Liz Atack, Klem-Mari Cajigas, Noel Rutherford, Forrest Eagle, Steve Stokes, Bernadette Hugan

Others:

Derrick Smith, Assistant Metropolitan Attorney at Metropolitan Government of Nashville and Davidson County

II.

III.

Call to Order / Roll Call Joyce Searcy called the meeting to order at 12:03 PM. Metro Ordinance required to be announced at all Board Meetings – Chair, Joyce Searcy “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.” Board Chair Comments, Joyce Searcy, Chair Joyce Searcy thanked NPL staff for the quick response to the request the board received last month to record NPL Library Board meetings, making them available for virtual access. Ms. Searcy thanked the Board for submitting comments and evaluations of the Director [Kent Oliver].

IV.

Approval of Minutes: May 18, 2021 Robert Oermann moved for approval of the minutes from the June meeting; the motion was seconded by Mr. Rand and passed unanimously.

Library Director Report, Kent Oliver a. Mr. Oliver reminded the Board the next meeting will be in September at Bellevue Branch Library. b. He shared Ms. Searcy signed the Official Service Area Population document today. This number is based on estimates and runs low.

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c. He announced East and North Branches will reopen on July 26; Hadley Park Branch on August 23; Edgehill, Thompson Lane, and Old Hickory Branches on August 2; Richland Park Branch is expected to open sometime in mid-August. Service hours will remain abbreviated until NPL is at full capacity. d. Limitless Library Bookmobile Service details will be in place soon and information will be shared with the Board. e. A historical marker was unveiled on July 8 at Church Street Park; NPL participated in the unveiling. f. The Art Lending Library kickoff events are scheduled for next week: Madison Branch Library on Monday, July 26 at 6:30 p.m. and at the Southeast Branch Library on Friday, July 30 at 6:30 p.m. g. The Board Retreat is scheduled for Friday, September 24. Mr. Oliver will meet with Ms. Searcy to create the retreat agenda. h. New Employee Orientation is taking place this week for the first time since September 2019. i.

The Main Library’s lobby is being updated to accommodate customer holds and self-check machines.

A discussion about facilities will take place at both the September Board meeting and Board Retreat. NPL has better funding, but challenges exist concerning the condition of library buildings. Mr. Oliver made the board aware the Main Library courtyard fountain is leaking and the concrete eroding. NPL’s team is assessing the situation.

k. NPL’s new receptionist, Zachary Santoni-Sanchez has started. Mr. Oliver added Zak is personable and efficient. VI.

Nashville Public Library Foundation Report, Kent Oliver a. Shawn Bakker was unable to attend. Mr. Oliver shared her NPLF update. b. Friendly Artic Printing, a Nashville-owned business, will be selling and printing our t-shirts designed by Meera Lee Patel. The 2-week Library t-shirt campaign kicked off July 16 and with shirts available for purchase here. c. Recent awards include: First Horizon, $15,000, NAZA; HCA Foundation, $25,000, Unrestricted Support; Truist Foundation, $35,000, Adult Education.

VII.

Staff Reports a. Budget Update, Kent Oliver Mr. Oliver stated the Mayor’s Office and Council heard and responded positively to NPL’s budgetary needs and granted the following requested modifications. Page | 2

Restoration of 7 FTE lost to R-12 software change.

ii.

10 FTE for Curbside Service at 4 locations starting January 2022.

iii.

NPL Universe position.

iv.

Position upgrade for Summer Reading Challenge.

Equal Access grant funded position moved under metro.

vi.

Special Collections digitization position.

vii.

2.5 FTE for children’s services at branches.

viii.

reallocation of NAZA funds for direct hire of 6 FTE.

ix.

Metro training funds restored.

Marketing and Communications position to make NPL whole after Andrea Fanta was moved to Mayor’s office.

xi.

Funding for Friday hours starting January 2022 at East, Edgehill, Hadley Park, Looby, North, Old Hickory, Pruitt, and Watkins Park Branches.

b. Collections Update, Lee Boulie Ms. Boulie reported as of March 2021, when NPL locations reopened for in-person services, circulation of physical materials rose by 39% but digital circulation only declined by 10%. Collection trends data is used to determine how the collections budget is spent. The new fiscal year’s budget has allowed a reduction in the holds ratio from 6:1 to 5:1 and the addition of the following: i.

Lucky Day Collection resuming August 2. These are best sellers available for 14-day checkout on a first come, first served basis. Not subject to holds.

ii.

Talking Books. These children’s picture books include audio of printed content.

iii.

ComicsPlus started July 1. A collection of digital comics, graphic novels, and manga available via computer, tablet, and phone.

iv.

The Conscious Child: Family Book Discussion Kits available in September. These kits celebrate diverse voices and help facilitate family discussions about equity, identity, race and justice.

NY Times Online. Access begins August 27 and requires a library card and a valid email address. Also available via desktop, tablet, and mobile devices.

vi.

Press Reader available September 27. This digital resource provides access to more than 7,000 publications from over 120 countries, in 60 different languages.

vii.

Kanopy available in October. This streaming service provides access to films directly aligned with the diverse needs of communities. Page | 3

viii.

Blood Pressure Monitoring Kits available in October.

The Board would like to thank the individual Council members they contacted. NPLF has the information and will provide it to Board. c. BBTL Family Literacy Coordinator and LJ Mover & Shaker, Klem-Mari Cajigas Mr. Oliver introduced Klem-Mari Cajigas, the Family Literacy Coordinator for Bringing Books to Life program. Library Journal honored Ms. Cajigas in LJ’s 2021 Movers and Shakers. Ms. Cajigas explained when she started as Family Literacy Coordinator it became a full-time position and demand for family workshops increased because of availability and because Ms. Cajigas is bilingual. Workshops take place at schools, daycares, and community organizations across Davidson County. As Family Literacy Coordination, Ms. Cajigas affirms a parent’s role as a child’s first teacher and how a parent can have a positive effect on a child’s literacy development. Families attending workshops receive materials and books. VIII.

New Business a. Kent Oliver presented the Resolution of Appreciation to Mayor Cooper and Council for approval. Katy Varney moved approve the Resolution [2021-07.01] found on page 31 of the Board packet; the motion was seconded by Mr. Oermann and passed unanimously. A date will be coordinated for Mr. Oliver and Ms. Searcy, and as many other Board members as possible, to deliver a printed copy of the Resolution of Appreciate to Mayor Cooper. A copy of the resolution will also be sent to the Vice Mayor to share with Council.

IX.

Adjournment The meeting adjourned at 1:15 PM.

Next Scheduled Board of Trustees Meeting 12:00 noon – September 21, 2021 Bellevue Branch Library – Meeting Room 720 Baugh Road Nashville, TN 37221

Respectfully submitted by Bernadette Hugan.

Page | 4

Statistical Summary – September 21, 2021 Nashville Public Library Cardholders as % of Population Served

42.9% July 2021 New Cards: 2,683 Active Cardholders: 297,697

Cardholders as % of Population Served

45.1% August 2021 New Cards: 2,807 Active Cardholders: 313,242

Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours

Jul-21 2,683 Jul-21

Active Patron Jul-21 Cards Year-to-Date 2,683 297,697 Jul-20

119 954.00

29 233.00

Cardholders New Registrations Volunteer Services Number of Volunteers Volunteer Hours

% Change 2021-2020 310.34% 309.44% Aug-21 2,807 Aug-21 129 885.00

Active Patron Aug-21 Cards Year-to-Date 5,490 313,242 Aug-20 26 243.00

% Change 2021-2020 396.15% 264.20%

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Statistical Summary – September 21, 2021 Nashville Public Library Wireless Data July 2021 Wireless Usage (Total = 51,486 Sessions) 25000

19607

20000

Axis Title

15000

10000

5809 4679

5000

3467 1858

3100

3011

1606 512

698

191

2130 863

517

747

1261 205

246

629

239

111

July 2021 Wireless Usage 13%

87%

Indoor

Outdoor

July 2021 Wireless Usage at Branches Only 21%

79%

Indoor

Outdoor

Page | 6

Statistical Summary – September 21, 2021 Nashville Public Library Wireless Data (continued) August 2021 Wireless Usage (Total = 56,369Sessions) 25000 21051 20000

Axis Title

15000

10000

5796 5000 2478 286

813

3136 1627

441

4643

4282

3419

2007 966

826

812

384

556

1040

964

647

195

August 2021 Wireless Usage 14%

86%

Indoor

Outdoor

August 2021 Wireless Usage at Branches Only

22%

78%

Indoor

Outdoor

Page | 7

Statistical Summary – September 21, 2021 Nashville Public Library Database and Website Data Website Visits

Jul-21 327,844

Webserver

Database Usage

Jul-21 3,002

Sessions

Jul-20 331,958

% Change 2021-2020 -1.24%

Jul-20 8,533

% Change 2021-2020 -64.82%

Visits

VISITS TREND FY2122

FY2021

FY1920

450000 375000 300000 225000 80347

150000 23413

75000

1724

50780

J UL

AUG

SEP

OCT

N OV

D EC

JA N

FEB

MAR

APR

M AY

J UN

Page | 8

Statistical Summary – September 21, 2021 Nashville Public Library Circulation Data

eMedia Circulation* July 2021 eAudiobooks eVideos eBooks eMusic 79,957 3,207 58,075 1,551 *eMedia accounts for 36% of total July 2021 circulation.

eMagazines 3,729

Total 146,519

August 2021 eAudiobooks eVideos eBooks eMusic 82,833 3,904 59,839 1,602 *eMedia accounts for 37% of total August 2021 circulation.

eMagazines 4,379

Total 152,557

CIRCULATION TREND FY2122

FY2021

FY1920

675,000 575,000 475,000 375,000 275,000 175,000

J UL AUG S E P

OCT N OV D EC

JA N

F E B M A R A P R M AY J UN

LIMITLESS LIBRARIES TERMINAL ACTIVITY TREND FY2122

FY2021

FY1920

25000

20000 15000 10000 5000

0 JUL

AUG

SEP

OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

JUNE

Page | 9

Statistical Summary – September 21, 2021 Nashville Public Library

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Equal Access Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park eMedia Talking Library NPL Total

Jul-21 Circulation 35,050 5,006 3,712 2,995 596 32,545 13,560 44,185 265 276 27,050 6,678 983 10,381 48,173 1,590 2,056 1,193 5,599 13,833 4,362 553 146,519 0 407,160

Month Jul-21 Jul-20 % of Total Circulation 8.61% 15,216 1.23% 3,218 0.91% 4,474 0.74% 2,960 0.15% 1,319 7.99% 13,602 3.33% 7,659 10.85% 19,700 0.07% 951 0.07% 324 6.64% 11,710 1.64% 4,630 0.24% 1,186 2.55% 5,858 11.83% 33,278 0.39% 1,481 0.50% 2,585 0.29% 578 1.38% 5,361 3.40% 9,232 1.07% 2,850 0.14% 742 35.99% 201,850 0.000% 0 350,764

% Change 2021-2020 130.35% 55.56% -17.03% 1.18% -54.81% 139.27% 77.05% 124.29% -72.13% -14.81% 131.00% 44.23% -17.12% 77.21% 44.76% 7.36% -20.46% 106.40% 4.44% 49.84% 53.05% -25.47% -27.41% N/A 16.08%

Jul-21 Year-to-Date 35,050 5,006 3,712 2,995 596 32,545 13,560 44,185 265 276 27,050 6,678 983 10,381 48,173 1,590 2,056 1,193 5,599 13,833 4,362 553 146,519 0 407,160

Fiscal Year-to-Date Jul-20 Year-to-Date 15,216 3,218 4,474 2,960 1,319 13,602 7,659 19,700 951 324 11,710 4,630 1,186 5,858 33,278 1,481 2,585 578 5,361 9,232 2,850 742 201,850 0 350,764

Aug-21 Circulation 32,821 5,402 3,861 4,702 2,210 30,194 13,618 42,318 959 249 26,796 8,406 941 10,195 46,807 2,095 3,292 1,267 5,646 14,261 5,205 537 152,557 0 414,339

Month Aug-21 Aug-20 % of Total Circulation 7.92% 14,775 1.30% 3,406 0.93% 4,853 1.13% 3,507 0.53% 1,281 7.29% 7,460 3.29% 8,022 10.21% 18,587 0.23% 1,063 0.06% 302 6.47% 11,491 2.03% 4,657 0.23% 1,351 2.46% 6,198 11.30% 38,658 0.51% 1,980 0.79% 2,887 0.31% 476 1.36% 5,675 3.44% 9,565 1.26% 3,391 0.13% 914 36.82% 202,349 0.00% 0 352,848

% Change 2021-2020 122.14% 58.60% -20.44% 34.07% 72.52% 304.75% 69.76% 127.68% -9.78% -17.55% 133.19% 80.50% -30.35% 64.49% 21.08% 5.81% 14.03% 166.18% -0.51% 49.10% 53.49% -41.25% -24.61% N/A 17.43%

Aug-21 Year-to-Date 67,871 10,408 7,573 7,697 2,806 62,739 27,178 86,503 1,224 525 53,846 15,084 1,924 20,576 94,980 3,685 5,348 2,460 11,245 28,094 9,567 1,090 299,076 0 821,499

Fiscal Year-to-Date Aug-20 Year-to-Date 29,991 6,624 9,327 6,467 2,600 21,062 15,681 38,287 2,014 626 23,201 9,287 2,537 12,056 71,936 3,461 5,472 1,054 11,036 18,797 6,241 1,656 404,199 0 703,612

% Change 2021-2020 126.30% 57.13% -18.81% 19.02% 7.92% 197.88% 73.32% 125.93% -39.23% -16.13% 132.08% 62.42% -24.16% 70.67% 32.03% 6.47% -2.27% 133.40% 1.89% 49.46% 53.29% -34.18% -26.01% N/A 16.75%

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Statistical Summary – September 21, 2021 Nashville Public Library Programming Data In-Person July 2021 TOTAL

# of Programs 127

# of Attendees 3,020

July 2021 TOTAL

# of Programs 48

# of Attendees 1,324

July 2021 TOTAL

# of Programs 215

# of Attendees 4,698

Outreach

Virtual

MONTH - JULY 2021

(3) ATTENDANCE AT LIBRARY PROGRAMS

Library (3a) NO.

AUD.

ARCHIVES 0 0 BELLEVUE 0 0 BORDEAUX 0 0 BBTL (Bringing Bks to Life!) 27 549 BBTL (Adult Literacy) 0 0 DONELSON 0 0 EAST 0 0 EDGEHILL 0 0 EDMONDSON PIKE 0 0 GOODLETTSVILLE 0 0 GREEN HILLS 0 0 HADLEY PARK 0 0 HERMITAGE 0 0 INGLEWOOD 0 0 LOOBY 0 0 MADISON 0 0 MAIN - Adult Svcs 0 0 MAIN - Children Svcs 0 0 MAIN - Digital Inclusion 0 0 MAIN - LSDHH/Equal Access 0 0 MAIN - Puppet Truck 19 884 MAIN - Special Coll. 1 13 MAIN - Studio NPL 0 0 MAIN - Teen Svcs 0 0 MAIN - WIshing Chair Productions 0 0 GOAL Collective 0 0 Ed. & Lit. Systemwide 0 0 NORTH 0 0 OLD HICKORY 0 0 PRUITT 13 321 RICHLAND PARK 0 0 SOUTHEAST 4 40 THOMPSON LANE 0 0 WATKINS PARK 0 0 TOTALS 64 1,807

Juvenile Teen Outreach (3b) Virtual (3c) Library (3a) Outreach (3b) Virtual (3c) NO. 0 0 0 13 0 0 0 0 0 1 0 0 0 0 0 0 0 4 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 20

AUD. NO. AUD. 0 0 0 507 0 0 0 0 0 18 0 0 0 0 0 0 0 253 0 0 0 0 0 0 22 0 0 0 0 100 0 0 0 0 900

0 0 12 946 4 55 14 42 0 0 0 0 0 0 0 0 16 134 4 26 7 235 0 0 4 256 2 12 0 0 0 0 0 0 0 0 0 0 5 98 1 20 0 0 0 0 0 0 5 857 0 0 9 303 0 0 5 66 0 0 0 0 0 0 0 0 0 0 88 3,050

NO. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 3 16 2 0 0 0 0 0 5 0 0 0 0 31

AUD.

NO.

AUD.

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 170 55 273 240 0 0 0 0 0 40 0 0 0 0 778

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11 0 1 0 0 0 0 0 0 0 0 0 12

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 296 0 20 0 0 0 0 0 0 0 0 0 316

NO. AUD. 0 0 9 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 1 0 4 1 0 0 0 0 0 0 0 0 0 0 17

0 0 20 0 0 0 0 0 0 0 0 0 0 0 0 40 0 0 0 0 40 0 15 6 0 0 0 0 0 0 0 0 0 0 121

Library (3a) NO.

AUD.

0 0 0 0 0 0 0 0 4 0 0 0 2 0 0 1 5 0 0 0 1 6 0 0 0 0 0 0 1 5 0 1 0 0 26

0 0 0 0 0 0 0 0 67 0 0 0 25 0 0 75 29 0 0 0 32 51 0 0 0 0 0 0 8 25 0 75 0 0 387

Adult Outreach (3b) NO.

Virtual (3c)

AUD. NO. AUD. 0 0 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3

0 0 0 95 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 95

2 2 4 3 1 3 0 0 2 1 0 0 3 0 0 0 2 0 0 2 1 0 0 0 0 14 4 0 0 3 0 4 0 0 51

31 17 30 104 5 41 0 0 54 6 0 0 212 0 0 0 15 0 0 5 40 0 0 0 0 167 180 0 0 36 0 41 0 0 984

Senior Library (3a) Outreach (3b) Virtual (3c) NO. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 5 0 0 0 0 6

AUD.

NO.

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 28 0 0 0 0 0 0 0 20 0 0 0 0 48

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13

AUD. NO. AUD.

Page | 11

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 57 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 59

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 516 0 0 27 0 0 0 0 0 0 0 0 0 0 0 0 543

Statistical Summary – September 21, 2021 Nashville Public Library Programming Data (continued) In-Person August 2021 TOTAL

# of Programs 227

# of Attendees 4,491

August 2021 TOTAL

# of Programs 67

# of Attendees 1,545

August 2021 TOTAL

# of Programs 796

# of Attendees 4,943

Outreach

Virtual

MONTH - AUGUST 2021

(3) ATTENDANCE AT LIBRARY PROGRAMS

Library (3a)

Juvenile Outreach (3b)

NO.

AUD.

ARCHIVES 0 BELLEVUE 0 BORDEAUX 0 BBTL (Bringing Bks to Life!) 0 BBTL (Adult Literacy) 0 DONELSON 0 EAST 5

0 0 0 0 0 0 53

NO. 0 0 0 17 0 0 0

EDGEHILL 4 30 EDMONDSON PIKE 1 85 GOODLETTSVILLE 0 0 GREEN HILLS 0 0 HADLEY PARK 1 5 HERMITAGE 0 0 INGLEWOOD 0 0 LOOBY 0 0 MADISON 0 0 MAIN - Adult Svcs 0 0 MAIN - Children Svcs 0 0 MAIN - Digital Inclusion 0 0 MAIN - LSDHH/Equal Access0 0 MAIN - Puppet Truck 42 2,063 MAIN - Special Coll. 1 9 MAIN - Studio NPL 0 0 MAIN - Teen Svcs 0 0 MAIN - WIshing Chair Productions 7 610 GOAL Collective 0 0 Ed. & Lit. Systemwide 0 0 NORTH 0 0 OLD HICKORY 0 0 PRUITT 13 321 RICHLAND PARK 0 0 SOUTHEAST 2 12 THOMPSON LANE 0 0 WATKINS PARK 0 0 TOTALS 76 3,188

0 0 1 0 1 0 0 0 0 0 4 0 0 0 0 0 0 1 0 0 0 2 1 0 0 0 0 27

Teen Virtual (3c) Library (3a) Outreach (3b) Virtual (3c)

AUD. NO. AUD.

Senior Library (3a) Outreach (3b)

Virtual (3c)

NO.

AUD.

NO.

0 0 0 4 0 0 0

0 0 0 16 0 0 0

0 0 0 0 0 0 34

0 0 0 0 0 0 250

0 0 0 0 0 0 0

0 0 0 10 3 0 0

0 0 0 194 23 0 0

2 2 0 2 0 0 0

23 8 0 29 0 0 0

0 0 0 0 0 0 0

0 0 0 0 17 4 0 0 75 3 0 658 0 0 0 0 0 1 0 0 245 0 0 0 0 0 0 1 0 0 0 0 0 0 22 15 0 0 0 0 0 0 32 4 100 0 0 0 0 0 0 0 0 0 1,242 690

0 0 21 0 38 5 0 0 2 0 0 0 0 20 0 0 0 2776 0 0 0 78 0 0 0 0 0 2,956

0 0 0 0 0 0 0 0 0 0 0 0 0 5 0 16 63 0 0 0 0 0 5 0 0 0 0 123

0 0 0 0 0 0 0 0 0 0 0 0 0 170 0 344 245 0 0 0 0 0 40 0 0 0 0 1,049

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20 0 0 0 0 0 0 0 0 0 20

0 0 0 0 0 0 0 0 1 0 0 0 0 1 0 4 0 0 0 0 0 0 0 0 0 0 0 6

0 0 0 0 0 0 0 0 40 0 0 0 0 40 0 12 0 0 0 0 0 0 0 0 0 0 0 92

0 0 0 0 0 2 0 0 0 6 0 0 0 2 5 0 0 0 0 0 0 1 5 0 0 0 0 21

0 0 0 0 0 29 0 0 0 40 0 0 0 75 41 0 0 0 0 0 0 6 25 0 0 0 0 216

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 217

0 0 0 0 0 3 0 0 0 6 0 0 4 1 3 0 0 0 7 0 0 1 3 0 5 0 0 39

0 0 0 0 0 758 0 0 0 37 0 0 20 40 74 0 0 0 55 0 0 9 36 0 51 0 0 1,140

0 0 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 5 0 0 0 0 7

0 0 2 0 0 0 0 0 0 0 0 0 0 16 0 0 0 0 0 0 0 0 20 0 0 0 0 38

0 0 0 0 0 1 0 0 0 0 0 25 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 26

0 0 0 0 0 10 0 0 0 0 0 56 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 66

0 0 0 0 0 0 0 0 0 0 0 61 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 61

0 0 0 0 0 0 0 0 0 0 0 755 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 755

0 0 0 751 0 0 0

NO. AUD. NO.

Adult Library (3a) Outreach (3b) Virtual (3c) AUD. NO. AUD.

AUD. NO.

AUD.

Page | 12

AUD.

Financial – September 21, 2021 Nashville Public Library

Page | 13

Personnel Summary – September 21, 2021 Nashville Public Library New Hires & Resignations

July & August 2021 New Hires Name Zachary Santoni-Sanchez Lauren Hampton Evelyn Brush Katy Gillen John Powers Elizabeth Mosiman Kiana Roberts Latoya Endsley Lisa Bubert Deadra Davis Katelyn Aldridge Emily Lewis Darnetha Myers Samantha Keeney Olivia Fowler Elizabeth Janes Jamil Sameen Preston Ragland Stephanie Powell Adam Dickson Ronald Newbern Shelby Lewis Shandania Demumbreum Tina Reid Chris Sanders Lean Picca Sheila Burke Amy Bradford Chelsy Melvin Justin Cooper Jeremy Dickerson Niklynn Dunn Ashley Payne

Classification Office Support Rep Library Associate Performing Artist Library Associate Library Associate Library Page Library Associate Custodian Librarian 2 Library Page Circulation Assistant Library Associate Library Associate Library Associate Library Page Circulation Assistant Program Supervisor Security Guard Security Guard Circulation Assistant Library Page Library Page Circulation Assistant Library Associate Circulation Assistant Library Page Circulation Assistant Circulation Assistant Librarian 1 Library Page Security Guard Circulation Assistant Maint & Repair Wk Sr

Hire Date 7/12/2021 7/12/2021 7/12/2021 7/12/2021 7/12/2021 7/12/2021 7/12/2021 7/12/2021 7/12/2021 7/12/2021 7/12/2021 7/26/2021 7/26/2021 7/26/2021 7/26/2021 7/26/2021 7/26/2021 7/26/2021 7/26/2021 7/26/2021 7/26/2021 8/9/2021 8/9/2021 8/9/2021 8/9/2021 8/9/2021 8/9/2021 8/9/2021 8/9/2021 8/9/2021 8/9/2021 8/9/2021 8/23/2021

Location Main-Admin Madison Children's Srvs-Main Richland Park Thompson Lane Bellevue Edgehill Custodial Srvs-Main Madison-reemployed Edmondson Pike Old Hickory Edmondson Pike Bellevue Edmondson Pike Reference Inglewood BBTL Security Security Green Hills Goodlettsville Green Hills Hadley Park Richland Park Thompson Lane Children's-Main Green Hills Looby Teen Srvs Hermitage Security Southeast Mailroom

Classification Librarian 1 Library Page Circulation Assistant Library Manager 3 Circulation Assistant Library Associate Custodian

Resignation Date 7/25/2021 8/5/2021 8/9/2021 8/20/2021 8/20/2021 8/27/2021 8/31/2021

Location Southeast Goodlettsville Thompson Lane Tech Serv Green Hills Thompson Lane Custodial Srvs-Main

July & August 2021 Resignations Name Movius, Elizabeth Newbern, Ronald Fatah, Diary Rodriguez, Stephanie Boutwell, Melinda Powers, John Donaldson, Rita

Page | 14

Personnel Summary – September 21, 2021 Nashville Public Library NPL Vacancies as of 8/31/2021 Positions vacant but not approved to fill Positions approved to fill

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41

Division / Branch PUBLIC REL OP & MAIN-MN BELLEVUE BELLEVUE BORDX DONELS ED PIKE ED PIKE EDGH GOOD GRN HILLS GRN HILLS GRN HILLS HADLEY LIMITLESS L RICH PK SE THOMP WATKINS OP & MAIN-BR OP & MAIN-MN ARCHIVES SE THOMP CHILD SPEC COLL THOMP TEENS BORDX LIMITLESS L SPEC COLL CHILD ED PIKE GOOD GOOD MAILROOM MAIN ADMIN SPEC COLL PROD SVCS SECURITY PROD SVCS

Title Grade ADMIN SVCS OFFICER 2 OR01 BLDG MAINT SUPERVISOR - Main TS11 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CIRCULATION ASST ST05 CUSTODIAN - Branch TG05 CUSTODIAN - Main TG05 LIBRARIAN 1 ST09 LIBRARIAN 1 ST09 LIBRARIAN 1 ST09 LIBRARY ASSOC 1 ST06 LIBRARY ASSOC 1 ST06 LIBRARY ASSOC 1 ST06 LIBRARY MGR 2 OR06 LIBRARY MGR 3 OR07 LIBRARY MGR 3 OR07 LIBRARY MGR 3 OR07 LIBRARY PAGE ST02 LIBRARY PAGE ST02 LIBRARY PAGE ST02 LIBRARY PAGE ST02 MAIL CLERK CARRIER ST05 OFFICE SUPPORT SPEC 2 ST08 PROGRAM COORDINATOR ST09 PROGRAM SPEC 2 ST08 SECURITY GUARD ST06 TECHNICAL SPEC 1 OR04

Name VACANT (K HEAD JEFFERIES) VACANT (PRUITT, BUDDY) VACANT (B SMITH) VACANT (GILL, JOHNATHAN G) VACANT (D MURPHY) VACANT (BAKER, VERONIC) VACANT (B CHAVARRIA) VACANT (M FENN) VACANT (PEARCE, KATHRYN) VACANT (R BROWN, JR) VACANT (B REIMELS) VACANT (C ROCHA) VACANT (M BOUTWELL) VACANT (K VARNELL) VACANT (B SMITH) VACANT (R FALCON) VACANT (M ARUTUNYIN) VACANT (D FATAH) VACANT (K WEBB) VACANT (T BOWERS) VACANT (R DONALDSON) VACANT (L GARLAND) VACANT (E MOVIUS) VACANT (N GLASSLEY) VACANT (L WAGNER) VACANT (B ODLE) VACANT (J POWERS) VACANT (T GLASS) VACANT (K YOUNGBLOOD) VACANT (S RODRIGUEZ) VACANT (A BLACKMAN) VACANT (M MCKINLEY) VACANT (M MATTA) VACANT (K ROBERTS) VACANT (R NEWBERN) VACANT (R SUGGS) VACANT (C FREDERICK) VACANT (T TEWOGBOLA) VACANT (C TATUM) VACANT (K HADLI) VACANT (M LUSK)

FPS F F F F F F F F F P F F P F F F F F F F F F F F F F F F F F F P P P P F F F F F F

FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 1.00 1.00 1.00 1.00 1.00 1.00

Date Vacant 8/26/20 7/6/18 5/20/21 12/3/20 6/14/21 7/12/21 6/14/21 8/9/21 7/26/21 5/18/20 5/12/21 7/12/21 8/20/21 5/28/21 5/16/21 7/12/21 7/26/21 8/9/21 8/14/20 2/14/20 8/31/21 3/22/19 7/25/21 7/26/21 6/7/21 5/14/21 8/27/21 2/11/20 6/1/21 8/20/21 4/2/21 1/13/21 3/27/21 7/12/21 8/5/21 6/14/21 5/17/21 3/25/21 11/18/19 7/26/21 4/15/21

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Brief Area Updates – September 21, 2021 Nashville Public Library ADMINISTRATIVE SERVICES REPORT Administrative Services Report for the Board – September 2021 Meeting Safety & Security: August 2021 August was another very busy month for Security and Safety. • • • • • •

A handgun was found in the book drop at Watkins Park branch. A person was found dead in their vehicle from a self- inflicted gunshot wound at Edmondson Pike branch. MLK School locked down due to a report of someone shooting a gun in the Watkins Park area. Watkins Park branch is still closed due to staffing issues. However, the manager was at the building during these events. The patron, Willie Cleare, exposed himself to female patrons on two occasions the same day. He was detained while still in the Main Library and police responded. He returned on two other days while on suspension and was arrested both times. The two new NPL Security officers that started in July are progressing very well in their roles. We had our first C.P.R. / A.E.D. training at the Madison branch on August 23 with 8 employees attending, including three Security staff plus Madison Pic’s and Manager. Mark Crowder is working on scheduling classes for the other regional branch locations and Security staff.

Total number of incident reports for the month of August and the amount for each category: Total 28, down from 41 reports in July Ambulance

Illness / Accident

Alarm

Suspicious Activity

Arrest

Property Damage / Vandalism

Medical

Theft - Phone

Mental Issues

Vehicle Accident

Suspensions

Safety Related

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Number of suspensions by conduct violation numbers: #1

#17

#10

#18

#11

#19

#12

#20

#13

#21

#14

#22

#15

#23

6 7

#16

Suspensions for August: # of days suspended 1 day 5 days 10 days 30 days 60 days 90 days 120 days 365 days

# of patrons

5 2 11

Delivery: August 2021 Main: •

We received 336 incoming UPS packages and sent 38 packages UPS GROUND.

•

There were 50 overnight packages received from FedEx, DHL, etc.

•

We received 88 inserts of mail from the United States Post Office, and we sent 63 inserts of mail to Metro Mail for postage.

•

There were 52 special deliveries from Ricoh, Supply Room, Firefly, Amazon, etc.

Branches: •

We moved: 5,845 hold bins (187,040 items) 4,259 non-hold bins (136,288 items)

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1,511 Circulation/Main bins (48,352 items). Total of 11,615 bins moved. Total item count of 371,680. An average of 528 bins and 16,895 items moved per day. 12 skids were sent to Pratt industries for book recycling. 8 skids were sent to BWB. Daily Complete Percentage: Holds 22 of 22 days for 100% in August. Facilities Maintenance: August 2021 Tamis work order report shows 457 work requests, 377 completed, 80 still active with an 83% completion rate for the month of August.

Total # Work Orders

# Completion # Active Completed %

Craft

Month

None Entered

August 2021

Administration

August 2021

89%

Branch Custodial Services

August 2021

119

112

95%

Contractor

August 2021

79%

Electrical

August 2021

89%

Grounds

August 2021

89%

Main Custodial Services

August 2021

34%

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Maintenance

August 2021

176

127

Quantity Completed 457 377

73%

Active 80

Completion 83%

1. 2. 3. 4. 5. 6.

Watered bushes, flower beds, and grass areas at various branches. Trimmed new growth at various branches. Repaired numerous branches irrigation areas. Weeded flower beds at various branches. Cleaned carpet at Hermitage. Cleaned windows inside and outside at Old Hickory, Lakewood, Bordeaux, Pruitt, East, Richland Park, Hadley Park, and Inglewood. 7. Pressure washed at Hermitage.

BRANCH SERVICES REPORT PI BETA PHI SIGNATURE LITERATURE EVENT: The Nashville Alumnae Club of Pi Beta Phi is one of three clubs nationwide selected for the Signature Literature Event. This means thirteen pallets of new books for grades K-8 will be distributed from the Main Conference Center on February 26, 2022. Distribution includes NPL, Limitless Libraries, and other community partners. STAFF VACANCIES: Managers continue to interview, hire, and train for the thirty-eight vacancies created during the hiring freeze. UPDATE ON BRANCH OPENINGS AND SERVICES: With the exception of Donelson and Watkins Park, all branches are now open. Eight branches continue to offer curbside service. In person programming and evening hours at the regional branches resumed on September 1. ART LENDING LIBRARY: Kick off events were held at the end of July at both the Madison and Southeast Branches. One hundred people attended each event. Customers returned on August 1 to begin checking out the artwork. This is a wonderful collaboration with Metro Arts. At the Southeast Branch, twenty of the thirty works of art are checked out. CELEBRATING ANGIA JONES: North Branch Circulation Assistant, Angia L. Jones, was recognized at an in-person ceremony by the Mayor’s office on Wednesday, August 11, 2021, for more than 35 years of service to Metro. Congratulations, Angia, and thank you for your years of service. NEW BRANCH MANAGERS: Annie Herlocker, former manager at the Richland Park Branch, started her new position as the Bordeaux Cluster Manager on July 12. Luke Herbst will start as the Bellevue Cluster Manager on September 20. Emily Krieble is the new Office Support Specialist for Branch Services starting on September 7. Page | 19

HADLEY PARK – SHANGRI LA FOR CUSTOMERS: One of the Hadley Park customers recently published an article about the library. One of the quotes from the article, “Hadley Park may not be the biggest or the fanciest in town and we may not have the trendiest patrons. But I can’t think of another Nashville branch library that is more important. We love it for what it is - a rock of stability for our community and our window to the world where everything is possible. It’s our Shangri La – our paradise finally found.” This helps to remind all of us why we do what we do everyday day, even during the hard times. BOOKS AND POPSICLES AT EDMONDSON PIKE: The June event was so successful that staff decided to celebrate the close of Summer Challenge on August 14 with a similar event. Participants received books, popsicles, and Summer Challenge prizes. BORDEAUX BRANCH AND METRO PARTICIPATORY BUDGET: Annie Herlocker is working with the staff from Metro Planning to host community input/feedback events at the Bordeaux Branch. VANDERBILT COACH PROGRAM: Pediatricians and Bringing Books to Life staff met with the Edmondson Pike and Southeast managers this month. Each branch will participate in the Vanderbilt Coach Program. This program starts in October. LUCKY DAY COLLECTION: Staff received many positive comments from customers about the return of the Lucky Day collection. HERMITAGE OUTDOOR ADULT PROGRAM: Library Associate Holly Davis and Manager Emily Talbot hosted another successful outdoor Seed Exchange program on fall vegetable and flower gardening. 18 attendees met on the garden porch for a great presentation by Joan Clayton-Davis of the Master Gardeners of Davidson County, then carried the discussion into the raised garden bed. SUMMER READING CHALLENGE: • • • • •

Total number of people who registered: 8,132 Total number of people who completed the program (read at least 600 minutes): 4,608 Total completion rate: 57% Total number of minutes read: 12,372,556 Every location had a completion rate of at least 50%.

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COLLECTIONS AND TECHNOLOGY SERVICES REPORT Shared Systems • MNPS and Limitless Libraries services are off to a good start this year as the Infinite Campus extracts have been quality. We also arranged to have some database cleanup done in CarlX related to changing status of student enrollment in MNPS. o Ex. A student who leaves MNPS and then returns and gets the same Metro ID, will receive the same GUID (key numbers) in the catalog thanks to Systems team work. o Following up on any student with “opt out” status to Limitless, to ensure offering service to any who intended to enroll. o Holds for school libraries are impacted by the way copies are selected to fill holds. Working on “fix” by creating item-level holds for school items that have copies on shelf if the hold is set to pick up at that school. This will be development work for James Staub. This will also create some cleanup work for the team as we will need to monitor and move these holds when school items are missing, etc. • Jesse Morros updated the MNPS Carl Connect user manual with new functionality. • Jenny Lane taught two classes on using Carl Connect and Aspen at the MNPS PD Day on August 5th. • Jenny Lane is coordinating with Metro Procurement on an RFP for a patron registration module. • Jenny Lane is also coordinating with our ILS vendor, TLC, on moving our setup to the Oracle Cloud. • Web met with our Drupal development vendor, Aten, to work on prototypes for new subnavigation to be used on our current project, updating and moving the Archives website, as well as future projects like the Limitless website. • Team facilitated the reopening of more branches in August by handling the technical and web details. • Jenny Ellis and Jesse Morros updated Library Concierge to accommodate a lightbox and website landing page. This allows the service to be marketed more effectively. • James Staub improved the LevelUP product to allow MNPS staff and librarians to register, so that they can effectively teach and promote the product (Limitless database). • Jenny Lane did database cleanup, eliminating expired accounts or various sorts and deleting thousands of items missing more than three years. • Cover images working in Open Archives content https://bit.ly/2XHm362 • Bryan Jones worked to improve contact us/help findability in Aspen. • Bryan Jones worked to set-up authentication for new products: PressReader, New York Times and Kanopy. • James Staub deployed the Aspen login screen fully translated into Spanish.

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• • • • •

Jenny Ellis and James Staub updated Illiad (interlibrary loan software) which has more branding and an attractive new landing page: https://nashville.illiad.oclc.org/illiad/ Met with the Limitless team about e-resource ordering best practices. Web team upped our documentation game by installing and learning the open source documentation platform Docusaurus. Team performed test-run on PressReader, surfacing a major error when using EZProxy (which we use for authentication) and tablets, which the vendor then fixed. The team has been working remotely and now in-person two days/week to promote library operations by: o Developing methods and assisting with technological advice for NPL reopening. o Working with front line staff to ensure access to systems. o Providing managers with reports and statistics. o Keeping the events calendar up to date with the latest online happenings and working with MarCom on NPL Universe. o Improving system(s) usability with development, testing and planning features. o Patron data cleanup: improving data quality, reviewing new patron registrations, making it easier for patrons to re-register if long-expired. o Proving tools for remote patron and staff interaction.

Technology Projects •

Branch Computer Maintenance/Updates o Power Cycle Computers / Test Logins - Ongoing o Verify monthly update installation - Ongoing o Verify network connectivity / domain presence – Ongoing

•

Public Computer Security Policies o Review Existing Policies – In Process o Review Changes / Test – TBD o Deploy Polices to Public Computers – TBD

•

Mobile Device Management – Library iPads o Configure management groups – Complete / Ongoing o Deploy to existing iPads throughout system – Ongoing

•

Phased Re-Opening – Complete/Ongoing o Activate network jacks in new locations – Complete/Ongoing o Move staff computers – Complete o Determine public computer spacing / marking out of service – Complete

•

Staff Support – Complete/Ongoing

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o Continued support – Remote Access, troubleshooting application access, document sharing o Setup SharePoint sharing sites for multiple departments – Complete/Ongoing o Access to 3rd Party Resources (Google Docs, Dropbox, etc) – Complete/Ongoing •

Branch Dalton/Anode Digital Signage o Maintain / Repair equipment at Bellevue - Ongoing o Maintain / Repair equipment at Southeast – Ongoing

•

SharePoint / INK o Meet with key users for input - Ongoing o New Modern Site – Application & Data Migration - Ongoing o Design / Layout – Ongoing o Matt Jones and Vickie Starks met with Web Team to develop a usability plan. Next Steps: Vickie and Matt will meet with staff to identify their paths in finding content, and make improvements.

•

Library IT Support o Computer & Peripheral Replacements/Repairs/Maintenance - Ongoing o Security Camera Installation/Maintenance/Repair – Ongoing

Materials Management Material Services Manager: ▪ Created and posted on INK staff information about our returning Lucky Day Collection and the New York Times online platform. ▪ Completed the agreements with PressReader, Kanopy and NYT online and completed forms for Marketing for these new platforms. New York Times online successfully went live on Aug 27th. ▪ Created and sent out an online survey to children’s staff, concerning the possible relocation of our Non-Fiction Easy Reader collection. ▪ Conducted on-site Materials Management training for new staff at BL, EH and IN. ▪ Created and filtered outdated stock reports for BL, BX, DO, EA, EH, EP and GH and gave to Ben English to search for replacements titles for these nonfiction books. ▪ Noel, Hannah and Gregg all worked on manually removing over 10,000 Hoopla pay-per-use comics that are now available in the more affordable ComicsPlus platform. Acquisitions ▪ Melissa Meyers provided new vendors with information on registering with the Metro. ▪ Melissa culled through the statistical reports to update and streamline what the FY22 reports will contain. ▪ Melissa updated paper invoice handling and backorder cancel dates with Ingram rep. ▪ Gregg Drye helped prepare the Conscious Child kit packets. ▪ Gregg & Melissa updated all vendors with FY22 funds, ordering templates, and grid data elements.

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▪ ▪

Gregg & Melissa closed the FY20-21 Dollar General fund, and produced a final report. Gregg & Melissa performed the fiscal rollover from FY21 to FY22.

Collection Development: • Beth Deeb created two Blog posts: Summer Cooking and High Anxiety and posted a new collection spotlight: Read a Romance Month. • Beth ran a series gap report and ordered approximately 150 Overdrive titles and she also identified new editions and purchased copies to satisfy holds ratio. • Beth placed a large retrospective Overdrive fiction order of over 400 titles. • Joanna Roberts visited the Old Hickory Branch and met with the Children’s Library Associate to discuss the community and collection. • Joanna organized a Baker and Taylor TitleTalk that was held during this month’s Children’s Services meeting. After a presentation of upcoming fall titles, author-illustrator duo Jarrett and Jerome Pumphrey joined us to discuss their fascinating picture book process. • Joanna posted the following spotlights on the homepage: YA Novels in Verse, Just Press Play: Talking Books, Imaginations in Action, Budding Bibliophiles. • Joanna served on the Middle School Battle of the Books Selection Committee and helped choose 20 titles for the 2022 Battle. • Ben English created two new spotlights: Jungle Adventures and the Art of Film. • Ben began work on a long-term project: replacing outdated titles in our adult nonfiction collection. • Collection Development Librarians responded to a total of 1,112 material requests in PIKA and LibAnswers. Cataloging & Barcoding: • Valerie Sain hosted two 2nd Wednesday book clubs online. They read, The Left Hand of Darkness by Ursula K. Le Guin and Station Eleven by Emily St. John Mandel. • Cataloging staff also finished work on the SE Graphic Novel relabeling project. Liz Movius at SE finished doing all the physical relabeling and the books are all back out on the shelves for circulation. • Susan Poulter received a nice fan letter from Australia. This letter, from Natalie D. in Australia, joins letters from New Zealand and Pakistan. • Bethany Baeuerlin Cataloged and packaged the Conscious Child kits and worked on the adult graphic novel branch collection re-labeling/re-cataloging project. ILL ▪ Amanda Dembiec attended the two-day Information Delivery Services Project Virtual Summer Conference.

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Materials Management Statistical Report July and August, 2021 New Circulation - July User category Digital Physical Totals =

# of Unique Users 29,842 16,785

Items checked out 146,519 136,527*

46,627

283,046 New Acquisitions - July Copies added 4642 6345

Format Digital Physical Totals = Material Type Digital Physical Totals =

10,987 Materials Budget - July Amount Spent $181,677.25 $278,110.29

Amount Remaining $1,658,522.54 $2,995,488.14

$459,787.54

$3,273,598.43

New Circulation - August User category Digital Physical Totals = Format Digital Physical

# of Unique Users 31,185 8651

Items checked out 152,557 73,330*

39,836

225,887

New Acquisitions - August Copies added 6191 6908

Totals =

13,099 Materials Budget - August

Material Type Digital Physical Totals =

Amount Spent $252,877.05 $258,521.10

Amount Remaining $1,608,522.54 $1,561,809.53

$511,398.15

$3,170,332.07

*Physical checkout statistics do not include renewals as this report is used by Material Services to determine the demand for content, not how long customers want to borrow the content.

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Production Services: Branches Forrest performed maintenance on 4 systems at Bellevue. 2 are fully functioning now. They have a projector with hdmi input damaged. Forrest created a short-term working solution but is continuing to assess input. Bellevue also has an Extron switcher that needs maintenance as well, and working on that. Forrest is also performing maintenance on a projector at Edmonson Pike. Let's Play Games 4 new episodes filmed in the Production Services Studio for the adult services programming. September Board Meeting All set to record in Bellevue at the end of September, to make available for staff on INK. Courtyard Concerts The first episode is up. Editing is going great. Truth Telling Documentary (Special Collections) 1st Rough Draft Complete. There will be another rough draft, and then we'll start working on Final drafts. Deadline for the final draft is early October. NPLF Gala / Public Lecture Forrest Eagle and Steve Stokes have been working with the production company on the logistics of streaming the event from the Grand Reading Room, for a hybrid event. It's looking like our involvement is mostly going to revolve around the physical event day. Salon@615 The first hybrid Salon is scheduled for September 13 from the auditorium. Permanent Stream / Video setup in the Auditorium Forrest and Steve are have identified placement of the cameras. A repair crew will install the mount. The cables are already in place. This will be a great improvement for streaming and capturing video. Children’s Theater Prepped for performances. Multi-camera monitors were down, and the power supply was out. Forrest switched the video feed to the multi monitor that was in the studio. Audio through both Left high and left low was not passing in the children's theater, and Forrest determined the Nexia biamp had changed its settings on its own. Biamps tend to do this on power outages. He got everything in Children’s theater up and running for their upcoming performances.

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Whimsical World of Wishing Chair 3 more episodes remain. Church Street park Wednesday events Continuing a/v support through October.

EDUCATION AND LITERACY REPORT Adult Literacy • The mobile laptop served 56 learners at Project Return. • Our summer intern, Lillian Jordan, developed an Adult Learner Demographic Survey. We have translated the surveys into 3 languages: Spanish, Arabic and Kurdish (the highest percentage of spoken languages used at Metro Nashville Public Schools) and will distribute surveys in September. • Nashville Helps made of progress and underwent a round of user testing, a UX review and is on track for a January launch. Our next steps are working with Marcomm on branding and working on reengaging social services partners. • Field Trips: the first in-person outreach events in 2021 were in August with 14 attendance. We signed up 62 people for library cards. • Branches have updated, redesigned Pathway for New Americans flyers. • The Middle TN Adult Education Symposium (fall conference) is progressing with speakers and session planning. We have 2 new contracted staff to help with the project. Registration opens September 1. Be Well @ NPL Elizabeth Roth’s last day was September 3. End date of Coordinator position posting was September 10. Over 20 applications received. Bringing Books to Life! • In July & August, BBTL led 61 programs (virtual and in-person) with 1,619 in attendance. Late July and early August are a particularly busy time for teacher workshops. Altogether, BBTL staff led 12 teacher workshops with 310 in attendance. • BBTL’s July 3rd Saturday teacher workshop was a special event with children’s author/illustrator Steve Light. 98 teachers attended the Zoom workshop. One teacher who attended remarked, “There is also no replacement for REAL people who share their talents, thoughts, creativity, and love for literacy with teachers! That's exactly what Steve Light did in our most recent professional development opportunity through BBTL. His presentation was inspiring, informative, enthusiastic, and genuine. I particularly enjoyed learning about how his creative mind works! It enhanced my appreciation for real paper/pencil drawings and scattered creativity! I am so eager to share and implement his many ideas in my classroom this year!” • Progressed on our partnership with Vanderbilt U Medical Center on the COACH study. We have hired a new full-time bilingual family literacy assistant to lead workshops for COACH and assist with BBTL’s regular family literacy workshops.

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VUMC will pay for 50% of the position, which allowed BBTL to turn a vacant PT position into a FT one. Digital Inclusion • Continued the Senior Telehealth program completing the training of another group of seniors in July. The July class was virtual, and seniors attended from Cumberland View Towers, Wedgewood Towers, Trevecca Towers, Mathew Walker, Hadley Park Towers and Dandridge Towers. • August classes were live and held at Parthenon Towers. We found that a mix of virtual and live classes works well depending on whether participants are in one location (live class) or in multiple locations (virtual classes). • Attended several National Digital Inclusion Alliance Meetings: NDIA Subscribers meetings, NDIA Digital Navigator meetings and NDIA Community Calls. • Attended Telehealth Equity Coalition Meeting where the topic was providing hardware to the underserved to facilitate their participation in Telehealth. • Met with Pearl Amanfu (Mayors Office) to discuss the Nashville Digital Equity Study. The study has been released to the public, but there will be ongoing data analysis performed to assist metro departments in better understanding and using the data. • Participated in Vanderbilt’s monthly Telehealth Equity Grant Steering Committee meetings. As a result of the steering committee’s work, new step-by-step videos have been created and posted to Vanderbilt’s website to assist users in preparing for and conducting a Telehealth visit. The Digital Inclusion team has incorporated these new videos in our Telehealth training program to assist VUMC patients who participate in our program. • Interview panelist for Archives Librarian with Ken Fieth and AV Production Tech with Lee Boulie. • Training Opportunities for the Public (TOP) Grant Contract from State Library was approved and signed by Metro Council in July. Since then, we have posted the positions, interviewed several candidates, and completed the hiring process for the two new parttime temp educators. • Total contacts with Seniors = 811 GOAL Collective • Completed 4 new grants, and met with 3 additional funders • Developed fundraising plan with more than 25 prospects • Facilitated learner focus groups with 8 partners, talking to more than 75 students about their experiences in adult education programs • Developed a new approach/scope of work for building the shared data system with Literacy Nimbus

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• • •

Presented about collective impact fundamentals to ACE Nashville Hired 2 new part-time contractors Attended coaching session with Tamarack Institute about shared governance

Limitless Libraries • Hosted a virtual Professional Development Day for the MNPS school librarians. • Provided food and treats at the first MNPS Library Services Professional Day of the year. • Hosted the Middle School Battle of the Books book selection committee for this year's selection meeting. Opened the school sign up form for this year’s event and had 20 schools sign up in the 1st hour. • Started circulating materials to schools for the year. • We sent Stephanie Rodriquez off to her new job at Vanderbilt with cookies and cupcakes. • Started our Limitless Libraries 101 trainings with this year's new MNPS librarians. NAZA • Online registration for NAZA-funded afterschool programs began in August here on the NAZA website. Programs are open to youth attending 35 middle, elementary, and charter schools (grades 5-8) across Davidson County. NAZA is providing funding, operations, and capacity-building support to 16 nonprofit and community-based organizations as well as Metro Parks and Recreation to offer these programs. • NAZA’s fall professional development calendar was released in August here on the NAZA website. Trainings include Introduction to Positive Youth Development, Navigating Stress and Trauma During Precarious Times, and Trauma-Informed DeEscalation. • During August, 6 new NAZA/Metro positions have been announced. A list of current openings is available here on the NAZA website. We expect the new team to start in the fall. Few people have been hired on temporary contracts to support NAZA before the staff is hired. • This summer, 459 youth participated in summer programming filled with experiences to support social and emotional learning through Nashville's Vision for Holistic Youth Development. They included health & wellness activities, cooking and nutrition classes, visits from the Nashville Hope Clinic and Metro Health Department, as well as outdoor recreation activities like canoeing and kayaking, baseball, swimming at Nashville Shores, rock climbing at Climb Nashville, and golf at Top Golf. Additional field trip destinations included the National Museum of African American Music, the Muhammad Ali Center, the National Civil Rights Museum, and other cultural institutions. Many also did virtual programming through community partners including the Frist Art Museum, the Adventure Science Center, and Mr. Bond & the Science Guys. Additional activities including STEM activities like 3D printing, environmental education, and learning about how water systems work through Metro Water Services; career exploration and development activities with guest speakers and on-site visits; and service projects to support people experiencing homelessness in Nashville. • This summer, NAZA was highlighted in this report from America’s Promise Alliance that includes stories and lessons learned across the country about how youth learn and how to support their social, emotional, and cognitive development. America’s Promise Alliance worked with 5 communities (including NAZA) that planned cross-

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sector events to inspire action in pursuing more comprehensive and collaborative approaches to learning. Puppet Truck July: • During the shutdown period, members of the Puppet Truck took part in a special String City performance hosted by Steve and Judy Turner. • Members were asked to assist Wishing Chair Productions in completing the online series Whimsical World of Wishing Chair. Members were asked to tape the last 8 segments of the Alphabet series. • The Puppet Truck dismantled its virtual broadcasting space and returned control of conference room 3/the auditorium to the conference center managers. Our plan is to resume operations on July 16th for in person performances. • Team members went through driver training, truck safety, cut out parking rules and loading dock procedures. This shutdown period session served as a refresher/reminder for most of the team members since it’s been over a year operating the heavy equipment. • Conducted 25 programs (in person) and 3 programs (virtual) for daycares/schools/retirement/ organizations: 1181 participants • Held a special virtual performance of The Frog Prince for the employees (and their families) of Alliance Bernstein. Ms. Sharon McCrea was our special quest (VP/ Audit Director) in the studio for the broadcast. A.B. was so excited about the presentation and enjoyed it so much that they extended a $1000.00 donation to the program. • The Puppet Truck took part in the 2021 Festival Familiar held at the Conexion Americas Park. We received a wonderful letter following the event. Many Moons was the featured show. Hello, Thanks for your participation in Festival Familiar! Our outdoor festival was a huge success, and we’re so glad you could share information about your organization and its programming or just bring an activity for the kids in our community. Some quick facts for you: Our event was attended by over 500 students and families. We were able to give away over 250 school supply kits and more than 700 free books to young readers. More than 30 attendees were vaccinated against COVID-19, and we gave away 30+ gift cards in raffles and random drawings. Participants were able to learn about 16 incredible organizations like yours. Feedback was very positive, and we are glad you were able to participate. If you have any pictures or success stories you would like to share, please send them my way at promisezone@conexionamericas.org. We are thankful for your contributions to our community and celebrate your willingness to collaborate with us to serve those in need. We look forward to future opportunities to partner with you and thank you again for your participation!

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The Puppet Truck was invited to take part in the Farm Day Festival held at the Tennessee Agricultural Museum on Saturday, July 17th. The Frog Prince was the featured show.

August: • P.T. conducted 25 programs (in person) daycares/ schools/ retirement/ organization: 1216 participants • Plans are in motion to have the liftgate on PT2 worked on due to a short in the main switch; however, I received word that PT1’s liftgate is leaking hydraulic fluid. As a result, PT1 will be taken first to Reading Trucking Equipment followed by PT2. Update: PT 1 and PT2 have returned from Reading Truck Solutions after both liftgates suffered minor malfunctions. PT 1 – had a loss hydraulic fitting and PT 2’s – Lift gate switch shorted out. Both returned to active duty and awaiting the green light from 12 Point Sign Works on when PT2 will be wrapped. • Performed in the Church Street Park for the Children’s Department. The Frog Prince was the featured show with 120 participants attending. • The design process with 12 Point Sign Works is completed. We have a final design for the second Puppet Truck. The Truck will be delivered on the 30th for an assessment. • Team members completed a weeklong training session on Frog Prince where they learned the opposite roles for the current shows on the road. • The Puppet Truck took part in the Black Breastfeeding Week event held at the McFerrin Community Center. The event was sponsored by the Metro Public Health Department.

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Studio NPL July: • Studio NPL welcomed many new teens and families into the MAIN location in July, seeing a return of several students from our June audio production camp and July 1 performance. • Though we offered no formal in-person programs, we hosted several virtual 3D printing workshops, and a video production workshop (in partnership with the FRIST), as well as leading one-on-one instruction for teens and families and a small workshop for newly immigrated teens. • Worked with Southern Word to develop a plan for the 21/22 school year, and MNPS to begin planning for the winter 2021 field trips. • Niq met with the YOUmedia national network leadership committee to collaborate on a grant for professional development, the FRIST teen committee, and presented for a UT Knoxville library class (virtually). August: • August marked the launch of our "guest artist" mentor series for 2021/2022, hosting print-making workshops with artist Yanira Villseppo at our MAIN and Bellevue branches. This popular program will continue throughout the fall semester at other branches. • We began a new Southern Word workshop series in August, which has proved engaging, and our 3D printing workshops (both in-person and virtual) have had strong participation as we welcomed new patrons when the school year began. • Participation in Studio NPL live programming at MAIN has seen upwards of 20-30 a day, our strongest participation numbers in several years, and we are working to keep that momentum going. • Monica, our TOTAL coordinator, wrapped up a year-long program/partnership with Parks and Meharry medical college working on social-emotional-learning skills with basketball players in the Smith Springs and East community centers. The project cumulated in a video that will be shared with members of a national professional development network (PLAAY). System-wide Programming July: • During this year’s Summer Reading Challenge, SWP organized nine Zoom programs and nine YouTube pre-recorded programs that aired on our Main Facebook page and YouTube channel. Our Zoom programs in July had 75 attendees, and our Facebook and YouTube programs received over 400 live streaming views combined. To check out SRC’s Friday Family Time video playlist, visit: https://www.youtube.com/playlist?list=PLaomJk6LHWwibbXD5BhWTqdEQV38KhTm y August: • We are looking ahead to fall programming! This month is all about planning. • We have a few systemwide program initiatives kicking off this fall: Virtual Courtyard Concerts in September and October featured on our YouTube Channel and Main Facebook page; Hispanic Heritage Month from September 15 to October 15, featuring a

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mixture of virtual and in-person programs at various library locations; Artober throughout the month of October, also featuring a mixture of virtual and in-person programs at various library locations; Nashville Reads 2021 celebrating Colson Whitehead will offer programming starting September through January, and will include a Teen Writing Contest opening this September for Juniors and Senior high school students We are also in conversation with MNPS Parent Advisory Council and Nashville Public Education Foundation to host a series of screen and discuss events at various library locations for the new documentary By Design: The Shaping of Nashville Public Schools, with the first public event planned for late October at the Bordeaux branch library. United Way’s project Blueprint: Early Childhood Literacy Advocacy is still in the process of creating a comprehensive program for families to easily access resources that ensure parents know what’s available in their community that can positively impact their child’s reading success. Committee meetings are planned for September and October.

Wishing Chair Productions July: • July 2021 began with a lot of pre-production and then taping the last 8 episodes of Whimsical World of Wishing Chair – some with special guests including marionette artist Phillip Huber, which is significant, as he is America’s greatest living marionette artist who performed the puppetry in the films BEING JOHN MALKOVICH and OZ THE GREAT AND POWERFUL and travels the world with his amazing act. • Tim Hayden create musical tracks to “Look for the Silver Lining” that was taped with Rosemary Fossee singing with Cedric the Dragon. He also re-created the music for Phillip Huber’s marionette performances to avoid any copyright/recording issues. • We had New York/Nashville Puppeteer Amanda Card tape her shadow puppet-crankie performance DIRT with original music added by Mikey Rosenbaum. • The month was filled with taping much of the last Whimsical World of Wishing Chair Steve Stokes and Forrest Eagle joined us to re-set the audio and cameras for self-taping and we jumped into production, with Bret, Pete, and Mary. One morning the Puppet Truck people came with segments to film of their own, as well as a final 'good-bye" to the series with all the puppeteers on stage. • We premiered our online version of LORRAINE: THE GIRL WHO SANG THE STORM AWAY based on the book by Ketch Secor and illustrated by Higgins Bond on Facebook and YouTube. We’ve added animation and images of the book to the filmed puppet show – and Ketch Secor was so happy with the result. He contacted me right away about performing live with the show in November, which is something we will do! August: • We also premiered A WOLF’S TALE online – I had originally produced it as a 5-part segment, but I edited it into one show… this was in production to be performed live precovid days… All the puppets were built by Tom Tichenor and many had not been used

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for decades. We stylized the video production in a black and white scratchy/1950’s sitcom look, complete with a laugh track. Presented a puppetry workshop for the apprentices at the Nashville Shakespeare Festival. We set up and began performances of our SKY BEAR marionette show - a lot goes into the show including the starry set. We re-strung several the puppets and re-built a few, the usual wear and tear. We repainted and touched up much of the set for the same reason, and it looks better. Some of the equipment in the theater needed addressing, like the speakers and monitors - and Forrest Eagle came through with expertise. Was contacted this week about doing PETER AND THE WOLF again with the Nashville Symphony - something we have done many times through the years. Big puppets. The show will be live on November 6th at the Schermerhorn for Homeschooled families and then broadcast to schools via zoom or the like... The puppeteers have been doing a great job using this time to re-build and re-organize; the shop is in great shape and the puppets are getting the attention they need.

MAIN REPORT •

The Library Services for the Deaf and Hard of Hearing program received an IMLS grant in the amount of $248,000 to expand its website and create a national hearing-loss website resource site that will be searchable by state.

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With school back in session, the Teens section at Main has seen a return of teens to the space. Although still quieter than pre-COVID, it is wonderful to have them back. 240 of Hume Fogg’s incoming freshman toured the Teen space before the start of school.

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The Nashville Street Project is holding office hours at the Main Library on Tuesday afternoons to help patrons apply for housing, unemployment, SNAP, and other essential services.

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Adult Services staff are making outreach trips to the Farmer’s Market to promote library services, card registrations, and checking out materials.

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The Courtyard Gallery is being prepared for the next exhibit featuring the Federal Courthouse which goes up in September.

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Special Collections provided some amazing engagements for several organizations over the past few months: Keeping it Real Ministries, Belmont University’s YOU program, TN Valley Psychology interns, and Nashville Jewish Genealogical Society.

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The Votes for Women room has received a collection of about 250 books from Judge Daughtrey, including some first edition books inscribed by Susan B. Anthony.

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Children’s programming in the Church Street Park so successful this summer that we have decided to continue offering programming there through October. After the park performances, many of the participants stop in the library to get books and play.

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Children’s staff member Katie Hall wrote a blog article for Main Street Nashville titled Library programs can help kids understand emotions. The blog focused on how libraries and library programs help kids and families learn about emotions.

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MARKETING AND COMMUNICATIONS REPORT

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New Business – September 21, 2021 Nashville Public Library Nashville Public Library Board September 21, 2021 Resolution Title: Collection Development Policy Updates History/Background/Discussion: Nashville Public Library’s Collection Development Policies are intended to inform both NPL staff and the general public about what we collect and why. It is not a static document but one that needs periodic amendment as the collection changes over time. As such, there are five areas in the policy that have been added or amended to reflect alterations to our collections and policies.

A. Clarification of our Gifts and Donations Policy to update what material will be considered for possible addition to the collection. Current policy statement under the “Gifts and Donations” section: What will be considered for addition to the collection: • Material in like-new condition • Books • Music CDs • DVDs • MP3 audiobooks • Audiobooks on CD (unabridged only)

Recommended revision: What will be considered for addition to the collection: • Material in like-new condition • Books • DVDs • Board Games

B. Nashville Public Library decided to integrate the Library Studies Collection into the Main library nonfiction collection this past year to facilitate better browsing and discovery. Therefore, it has been removed as a separate collection in our policy. C. Nashville Public Library periodically adds new collections to attract new customers, respond to educational needs or to present information in a format best suited for learning and discussion. Two new collections were added this past year:

1. Board Game Collection – a circulating collection of board, card, and tabletop games, housed in our Popular Materials division. 2. Votes for Women Collection – The Votes for Women Collection focuses on Nashville’s and Tennessee’s role in the ratification of the 19th Amendment to the United States Constitution and American women’s political movements, particularly in the South. It is located in the Votes for Women Room to commemorate the 100th Anniversary of the 19th Amendment.

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D. Addition of statement about Periodicals in the Special Collections Division: 1. Periodicals – Periodicals and newsletters collected by the Special Collections Division include Nashville-related periodicals of all types, as well as historical and genealogical publications produced by Middle Tennessee county historical and genealogical societies; regional publications about the three Grand Divisions of Tennessee; and selective major national hereditary organizations and genealogical societies. Other periodicals include publications by scholarly and academic organizations concerning Southern and Tennessee history. E. Revision and update to the description of the Nashville Authors and Tennesseana collections in Special Collections. Current policy statements: Nashville Authors The Nashville Authors Collection is made up of titles authored by residents and includes a number of different topics. Circulating copies of these titles may be available in the regular collection.

Recommended revisions: Nashville Authors The Nashville Authors Collection is composed of both fiction and nonfiction titles authored by Nashville residents. Nashville authors who write fiction or nonfiction about Tennessee subjects may have their books housed in the appropriate Tennesseana section within Special Collections.

Tennesseana This is the largest of our monograph collections and includes Tennessee, Middle Tennessee, Davidson County and Nashville local history, as well as Nashville City Directories and biographies about Tennesseans.

Tennesseana This is NPL’s largest monograph collection and includes Tennessee, Middle Tennessee, Davidson County and Nashville local history; Nashville City Directories; biographies about Tennesseans; and selected fiction set in Nashville or Middle Tennessee. Significant portions of the Tennesseana collection include published family histories about Tennessee families; published county records and other resources for Tennessee genealogical research; and local county and city histories for areas in Middle Tennessee.

Recommendation: The Board approves the changes to the Collection Development policy. Drafters: Noel Rutherford, Material Services Manager Person(s) Responsible for Implementation: Material Services Department headed by Noel Rutherford

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RESOLUTION 2021 - 09.01 Collection Development Policies Updates

WHEREAS, a Collection Development Policy is a fluid document, needing constant refreshing to keep it accurate as well as relevant, and WHEREAS, new collections, formats and policies have recently been added to the Nashville Public Library, the collection development plan is in need of revision. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised collection development plan as presented effective upon adoption.

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