AM62 Program by National Council of University Research Administrators

THE POWER OF

National Council of University Research Administrators

62nd Annual Meeting August 9â&#x20AC;&#x201C;12, 2020 Washington, DC Preliminary Program as of May 11, 2020

Welcome Dear Colleagues:

The AM62 Program Committee has been finalizing the 62nd Annual Meeting program, “The Power of YOU,” which is scheduled for August 9-12, 2020 in Washington, DC. The theme represents how we, as Research Administrators, have the power to inspire others, increase our success, and be a source of strength. It is practical and gives each of us a sense of controlling our own selves so we can positively impact others around us. The Power of YOU is an opportunity to discover our greatness from within, understand and cultivate every aspect of our professional lives, and reach our fullest potential with confidence. The vastly knowledgeable, diverse, and inclusive program committee members bring unique perspectives from which the participants will benefit tremendously. The workshops, panel presentations, concurrent sessions, discussion groups, and networking events are intended to create a meeting that is about You and for You. During the planning stages, the committee members expressed a desire that every offering provide participants knowledge, data and tools that can be immediately used; engagement; insight; connection; inspiration; enlightenment; collaboration; synergy; empowerment; and, fun! We hope participants and family members of all ages join us on Sunday evening as we visit the newly opened International Spy Museum in Washington, DC. To continue the good times, on Tuesday evening, please join us for a casual, speakeasy-style “Roaring 20’s” celebration of the milestone year 2020. On Monday and Tuesday nights, each of the regions will host a NetZone where participants can meet members within their own region or globally trot across all regions, as many opt to do each year. AM62 is the culmination of nearly a year of dedication and hard efforts from the program committee, NCURA staff, presenters, and volunteers. We are grateful you have taken the time to attend and hope that you take advantage of a wide range of professional development offerings, expand your research administration network, and, most of all, feel The Power of YOU by the end of the meeting! Join us for this year’s 62nd Annual Meeting, The Power of You! AM62 Chair and NCURA Vice President

AM62 Co-Chairs

Rosemary

Denise Jennifer

Rosemary Madnick

Denise Moody

Jennifer Rodis

National Council of University Research Administrators | www.ncura.edu | #ncuraannual

Program Committee VICE PRESIDENT, AM62 CHAIR Rosemary Madnick, University of Alaska Fairbanks

POSTER SESSION LIAISONS David Smelser, University of Tennessee Donna Smith, Massachusetts General Hospital

CO-CHAIRS Denise Moody Jennifer Rodis, University of Wisconsin-Madison CLINICAL/MEDICAL Angela Charboneau Wishon, Prisma Health Manilyn Matau, University of California-Irvine DEPARTMENTAL Sandra Logue, University of Colorado Anschutz Medical Campus Sinnamon Tierney, Boston University EXECUTIVE Richard Seligman, California Institute of Technology, NCURA Distinguished Educator FEDERAL/SPONSORS/AGENCIES Charisse Carney-Nunes, National Science Foundation Janet Strait, Cornell University

PRE-AWARD Marc Haon, University of South Carolina Courtney Swaney, University of Texas at Austin PREDOMINANTLY UNDERGRADUATE INSTITUTIONS Michael Castilleja, University of the Incarnate Word Martin Williams, William Paterson University PROFESSIONAL DEVELOPMENT/ PERSONAL GROWTH Melanie Hebl, University of Wisconsin-Madison Stella Sung, University of California-San Diego RESEARCH COMPLIANCE AND ETHICS Carpantato Myles, University of Alabama Elizabeth Peloso, University of Pennsylvania RESEARCH DEVELOPMENT Randy Ozden, Streamlyne Michelle Schoenecker, University of Wisconsin-Milwaukee

FINANCIAL/POST-AWARD Alicia Asgari, Cayuse Tim Schailey, Thomas Jefferson University

SYSTEMS/DATA/METRICS Lori Ann Schultz, University of Arizona

Bonniejean Zitske, University of Wisconsin-Madison GLOBAL FOR U.S. AND NON-U.S. Eva Björndal, King’s College of London Robin Riglin, The Pennsylvania State University

WORKSHOPS Matthew Kirk, University of Southern California Robyn Remotigue, University of North Texas Health Science Center at Fort Worth

Nicolas Schulthess, Lucerne University of Applied Sciences and Arts NEW PRESENTER LIAISONS Michiko Pane, Stanford University Georgette Sakumoto, University of Hawaii

August 9 – 12, 2020 | Washington, DC | The Power of YOU

Thank You

to the following sponsors for your generous support

NCURA GOLD PLUS MEMBER SPONSORS

NCURA GOLD MEMBER SPONSOR

NCURA SILVER PLUS CONTRIBUTING SPONSOR

NCURA SILVER CONTRIBUTING SPONSOR

#ncuraannual National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Conference Overview GENERAL CONFERENCE INFORMATION AM62 CONCIERGE/REGISTRATION Saturday: 4:00 – 7:00 pm Sunday: 7:15 am – 6:30 pm Monday: 7:15 am – 5:00 pm Tuesday: 7:15 am – 5:00 pm Wednesday: 7:30 am – Noon NCURA MARKETPLACE and COMPLETE YOUR MEMBER PROFILE Sunday: 1:00 – 5:00 pm Monday: 9:45 am – 5:00 pm Tuesday: 7:15 am – 5:00 pm

PRE- AND POST-CONFERENCE WORKSHOPS AND SENIOR LEVEL FORUMS

4:00 – 7:00 pm: Registration Welcome Lounge

(ADDITIONAL FEE REQUIRED)

OVERVIEW

SUNDAY | AUGUST 9, 2020

SATURDAY | AUGUST 8, 2020 1:00 – 4:30 pm: Half Day Afternoon Workshops

NETWORKING and EVENTS 49 6:00 – 6:30 pm: Board Buses

SUNDAY | AUGUST 9, 2020 8:15 am – 4:30 pm: Full Day Workshops

7:00 – 10:00 pm: Networking Event: Night at the International Spy Museum

9:00 pm: Regional Hospitality and The Netzone!

21 8:15 – 11:45 am:

Half Day Morning Workshops

Wednesday: 7:30 – 10:30 am

32 1:00 – 4:30 pm:

42 WEDNESDAY | AUGUST 12, 2020

OVERVIEW

SATURDAY | AUGUST 8, 2020

Half Day Afternoon Workshops 1:00 – 4:30 pm: Half Day Afternoon Workshops

45 THURSDAY | AUGUST 13, 2020

8:30 am – 4:30 pm: Full Day Workshop

MONDAY | AUGUST 10, 2020

TUESDAY | AUGUST 11, 2020

WEDNESDAY | AUGUST 12, 2020

FITNESS 52 6:15 – 7:15 am: NCURA Fun Run & Power Walk

FITNESS 63 6:15 – 7:00 am: Yoga Bliss

NETWORKING and EVENTS 79 7:30 – 8:15 am: Annual Business Meeting and Continental Breakfast

NETWORKING and EVENTS

7:15 am – 5:00 pm: Exposition 2020

7:15 – 8:00 am: Continental Breakfast and Breakfast Connect Tables

11:30 am – 1:00 pm: Luncheon, Presentation of Awards and Volunteer Recognition

NETWORKING AND REFRESHMENT BREAK 10:00 – 10:30 am NOON ADJOURNMENT

NETWORKING and EVENTS

7:15 am – 5:00 pm: Exposition 2020

7:15 – 8:00 am: Continental Breakfast and Breakfast Connect Tables

8:15 – 9:45 am: Keynote Address and Presentation of Awards

55 58

11:30 am – 1:15 pm: Networking Luncheon

2:45 – 3:45 pm: Regional Business Meetings

7:00 – 11:00 pm: Tuesday Night Event – Roaring 20s Party

61 61

5:30 pm: Zoo Power Walk

9:00 pm: Regional Hospitality and The Netzone!

6:00 pm: Monday Evening Dinner Groups

EDUCATION SESSIONS 53 10:15 – 11:30 am

55 58

1:30 – 2:30 pm 4:00 – 5:00 pm

NETWORKING and REFRESHMENT BREAKS 9:45 – 10:15 am 2:30 – 2:45 pm 3:45 – 4:00 pm

EDUCATION SESSIONS 8:15 – 9:45 am

63 66 69 72 75

10:15 – 11:30 am 1:15 – 2:15 pm 2:45 – 3:45 pm 4:00 – 5:00 pm

NETWORKING and REFRESHMENT BREAKS 9:45 – 10:15 am 2:15 – 2:45 pm 3:45 – 4:00 pm

EDUCATION SESSIONS 79 8:30 – 10:00 am

10:30 am – Noon

Events SUNDAY, AUGUST 9 | 7:00 – 10:00 PM NIGHT AT THE INTERNATIONAL SPY MUSEUM

NCURA’s 62nd Annual Meeting will begin at the NEW International Spy Museum! The International Spy Museum features the largest collection of international espionage artifacts ever placed on public display. From the ice axe used to kill Trotsky to the East German bra camera used for surveillance photos, these artifacts illuminate the work of spies and espionage operations as well as help bring to life the strategies and techniques of the people behind some of the most secretive missions in world history. Go inside the hunt for bin Laden, hear real spies tell the stories of their most pulse pounding moments, or just try to hang like James Bond. You can also enhance your visit by accepting the Undercover Mission. This RFID-enabled experience tracks your performance on interactives and provides you with a debrief upon conclusion.

THE

POWER OF

MONDAY, AUGUST 10 | 8:15 – 9:45 AM KEYNOTE ADDRESS Join us for an outstanding keynote address from an NBC Award-Winning Journalist, Political Reporter and White House/Capitol Hill Correspondent.

MONDAY, AUGUST 10 | 11:30 AM – 1:30 PM NETWORKING LUNCHEON

TUESDAY, AUGUST 11 | 7:00 – 11:00 PM TUESDAY NIGHT CELEBRATION – ROARING 20s PARTY

National Council of University Research Administrators | www.ncura.edu | #ncuraannual

Networking When two or more people begin to discuss topics on a deeper and personal level, the NCURA Annual Meeting moves from being successful…to irreplaceable! Participating in the NCURA 62nd Annual Meeting gives you a unique opportunity to network with Research Administrators who face the same day-to-day issues as you. There are a number of benefits to networking with your colleagues at NCURA’s AM62! BRAINSTORMING. If two heads are better than one, just imagine how much better 20 or 30 heads will be. By networking with other people in your same situation, you can uncover new solutions, new ideas, and even new ways of looking at situations. RECHARGE. Comparing notes with other professionals helps to reinvigorate your enthusiasm. You are not alone! CONTACTS. Establishing a contact list of people you have personally met through networking at NCURA’s 62nd Annual Meeting makes future communications more personal, whether it’s a call for information or a question. RESOURCE SHARING. Connecting with other Research Administrators on a first name basis, makes sharing resources easy and helps ideas flow! MAKE NEW FRIENDS. It is not an unusual phenomenon for long-lasting friendships to originate at NCURA Conferences! NCURA’s 62nd Annual Meeting creates an excellent platform to network, share stories and experiences, ask for advice, and generally compare notes. You can learn new techniques and different ways to approach situations.

It is the people that bring the ROI to your NCURA Annual Meeting experience. Don’t miss it!

August 9 – 12, 2020 | Washington, DC | The Power of YOU

Staying Fit while traveling Changing time zones, networking, educational sessions, dinner groups…let’s face it—travel to the Annual Meeting could leave you with little opportunity for fitness. And while you may be tempted to “forget” your gym clothes altogether, consider this: staying active can give you the energy and stamina you need to help you through those full days in Washington, DC! In fact, recent studies suggest that business travelers who exercise while they travel can improve reaction times and alertness by up to 61%. Moreover, exercise boosts immunity defenses, triggers the release of brain endorphins, and even helps you sleep better. Check out our fitness options for you! MONDAY: 6:15 – 7:15 am

FITNESS TRACK: FUN RUN AND POWER WALK Come and enjoy a morning of fitness, fun, and friendship! Meet in the main lobby at 6:15 am for this burst of fresh air. MONDAY: 5:30 pm

ZOO POWER WALK

Join your colleagues for an evening power walk to the Smithsonian’s National Zoo! A great way to end your busy day with fresh air and meet new colleagues. Members will meet at the Hilton’s terrace level entrance at 5:30 pm on Monday and enjoy a one hour power walk to the zoo. Participants will leave the zoo at 7 pm and return to the hotel around 7:30 pm. NCURA staff will meet you at the terrace level entrance to see you off with maps of the zoo to guide your power walk! The Hilton is at 1919 Connecticut Avenue and the zoo is at 3001 Connecticut Avenue, NW – a straight shot up Connecticut Avenue. Last admittance into the zoo is at 6:00 pm, and it closes at 7:00 pm. No sign up required...meet you on the terrace Monday at 5:30 pm! TUESDAY: 6:15 – 7:00 am

YOGA BLISS

Join NCURA’s own Tara Bishop for this restorative practice. We will bring ourselves back to our natural state of balance and tap into the bliss of body, mind, and spirit. Namaste.

FITNESS CENTER

Open Monday-Friday, 5:30 am –10:00 pm; Saturday/Sunday, 6:00 am – 10:00 pm. Keep to your fitness regimen in Hilton’s fully appointed fitness center with cardio treadmills and a variety of body toning machines and free weights – all guests staying at the hotel enjoy complimentary access to the fitness center. All guests staying at the hotel also enjoy complimentary access to the pool from 6:00 am – 10:00 pm.

National Council of University Research Administrators | www.ncura.edu | #ncuraannual

Certificate Program NCURA is offering a certificate program during the NCURA 62nd Annual Meeting, August 9 – 12, 2020. Registrants of the conference can pick one certificate to earn. You cannot earn multiple certificates during the conference. There are 10 time slots during the conference. Participants must participate in six sessions listed on the worksheet. The remaining four sessions are considered electives and can be from the certificate you are pursuing or from any other track. Breakfast connect table sessions do not apply. There is no additional fee to participate in the Certificate Program and pre-registration is not necessary. Final worksheets, including the link to submit your sessions, will be posted on July 29, 2020. ●

● Please print out your certificate worksheet to help you plan and track your sessions on site.

Use the URL on the worksheet to complete your certificate request electronically by September 4, 2020. ●

The URL will open after the close of the meeting.

●

Certificates will be issued by September 11, 2020.

●

After July 29, you can review which sessions will be eligible for each certificate by clicking on each name below to see that certificate’s session list: Clinical/Medical Departmental ● Executive ● Federal/Sponsors/Agencies ● Financial/Post-Award ● Global ● Pre-Award ● Predominantly Undergraduate Institutions ● Professional Development/Personal Growth ● Research Compliance and Ethics ● Research Development ● Systems/Data/Metrics ● ●

Note: Incomplete requests will not be eligible for certificates.

QUESTIONS?

Please contact Tracey King, Senior Manager, Conferences and Sponsors king@ncura.edu

August 9 – 12, 2020 | Washington, DC | The Power of YOU

Poster Sessions NCURA’S ANNUAL CONFERENCE POSTER PROGRAM is an opportunity for individuals to

share their new, innovative ideas and achievements with their colleagues. NCURA offers dedicated times for poster presenters to present and discuss their posters with the diverse group of participants. Presenting a poster at NCURA’s Annual Conference is a noteworthy way to share expertise or accomplishment in a specific area while contributing to research administration. Please consider participating in this great event and becoming an integral part of NCURA’s Annual Conference. Poster boards are 4’ x 8’ and posters should fit within these dimensions. Poster boards will be freestanding, with a surface that will allow push pins to secure the display, and will be located in the exhibition hall. Because posters are evaluated partially on their layout, NCURA does not suggest a format or layout to the poster information.

SUBMISSION OF THE POSTER

Please review the Abstract Submission Guidelines for complete instructions: see guidance here (enter link to guidance). To submit your abstract, click here. You may submit your abstract for acceptance before your register for the conference but must register after acceptance. At least one of the poster’s authors must be a registered conference attendee. Click here to register for the conference. Deadline for submission: June 15, 2020 Final committee acceptances will be made with notification no later than June 30, 2020.

IF SELECTED

Presenters will provide posters that fit on a 4’ x 8’ pin board, and that illustrate their innovations. Push pins will be provided. Text should be in a font large enough to be visible from a comfortable reading distance, with tables or figures, diagrams, pictures, graphs, and illustrations at the discretion of the presenter(s). Accepted posters will be displayed during the Annual Meeting, and there will be a designated time for presenters to accompany posters and speak about their innovation.

JUDGING

Posters will be judged by both participants and a review committee, with awards presented during the meeting.

AWARDS

Awards will be presented in the below categories: 1. Best Policy & Process Improvement 2. Most Influential Human Capital Development 3. Best Research on Research 4. Top Poster Overall

AWARDS TERMS AND CONDITIONS FOR POSTER SUBMISSIONS

Poster presentations must be submitted by NCURA members and, if selected, the presenter must register for the Annual Meeting. The Poster Session will be open to the press. Submission of a poster presentation for review implies permission for media coverage and publicly available online and in Meeting Mobile App. • Authors are limited to one poster as a “Lead” Presenter • Selection decisions are final • Poster submission is taken as an agreement to present an accepted format at the scheduled time. Poster Content and Development questions may be directed to: David Smelser, dsmelser@utk.edu Donna Smith, dsmith23@mgh.harvard.edu 10

National Council of University Research Administrators | www.ncura.edu | #ncuraannual

General Information REGISTRATION

Registration is available at www.ncura.edu and is open to any individual engaged in the administration of sponsored programs in a college, university, or teaching hospital. Please note: Learning objectives for each session will be noted in the conference program. Please consult the session descriptions for program level details. The only prerequisite for meeting attendance is current involvement in university sponsored research programs. There is no advanced preparation required to attend sessions. This conference is a “group-live” offering. For information regarding administrative policies, such as complaint resolution and refund, please contact our office at (202) 466-3894.

CPE INFORMATION FOR CERTIFIED PUBLIC ACCOUNTANTS

NCURA is accredited by the National Registry of CPE Sponsors. This program is administered by the National Association of State Boards of Accountancy (NASBA) to sponsor and award Continuing Professional Education credits (CPEs) to accounting professionals. Certified Public Accountants will need to complete a CPE credit slip for each session you attend in order to receive CPE credits. CPE forms are available at the NCURA concierge desk. Forms must be deposited in the CPE boxes located at the NCURA Concierge desk at the end of the conference. In accordance with the standards of the National Registry of CPE Sponsors, 50 minutes equals 1 CPE. Depending on the sessions and workshops you choose to attend, a maximum of 37.8 CPE credits can be issued for NCURA’s 62nd Annual Meeting. Fields of study available are Specialized Knowledge and Applications- Technical (S) and Personal Development- Non-Technical (PD). CPE Credits will be available for concurrent sessions, pre- and post-conference workshops and senior level forums. Discussion groups and the keynote address are not eligible for CPE credits. Maximum Credits Available: 14.4 CPEs...... Conference Only 18.2 CPEs...... Conference + ½ Day Workshop 22.2 CPEs...... Conference + Full Day Workshop(s) 26.0 CPEs...... Conference + 1 ½ Days of Workshops 30.0 CPEs..... Conference + 2 Days of Workshops 33.8 CPEs...... Conference + 2 ½ Days of Workshops 37.8 CPEs...... Conference + 3 Days of Workshops

OTHER INFORMATION

NCURA is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.

NCURA’s CERTIFICATE PROGRAMS

NCURA’s Certificate Programs will be available at the 62nd Annual Meeting. See page 9 for details.

CEU INFORMATION FOR ALL PARTICIPANTS

NCURA will be offering CEUs for the Annual Meeting and Pre- and Post-Conference Workshops. The Continuing Education Unit (CEU) is a nationally recognized unit designed to provide a record of an individual’s continuing education accomplishments. Please note, CEUs are calculated based on the standard formula of 1 CEU = 10 contact hours. Maximum Credits Available: 13.5 Hours of Education – 1.4 CEUs: Conference Only 16.75 Hours of Education – 1.7 CEUs: Conference +1/2 Day Workshop 20 Hours of Education – 2 CEUs: Conference + Full Day of Workshops 23.25 Hours of Education – 2.3 CEUs: Conference + 1 1/2 Days of Workshops 26.5 Hours of Education – 2.7 CEUs: Conference + 2 Days of Workshops 29.75 Hours of Education – 3.0 CEUs: Conference + 2½ Days of Workshops 33 Hours of Education – 3.3 CEUs: Conference + 3 Days of Workshops Please note: All Continuing Education Units (CEUs) will automatically be sent to all registrants of the conference by September 11, 2020.

Please Note: All Continuing Professional Education Credits (CPEs) will be issued by September 11, 2020.

August 9 – 12, 2020 | Washington, DC | The Power of YOU

Session Definitions and Program levels SESSION DEFINITIONS

PRE- AND POST-CONFERENCE WORKSHOPS (WS) are presentations, traditionally supported with PowerPoint and handouts, that are taught by topic experts in a classroom-style setting. These sessions have built-in question and answer time and have anywhere from 20 – 70 participants. SENIOR LEVEL FORUMS (SF) are intended for experienced participants in senior management positions. Current issues and basics are presumed known. No PowerPoint slides or handouts are used. Agenda topics should be known but discussion should dictate the length and depth of each topic. Session attendance is limited to encourage discussion and active participation by participants. * Please note – The Workshops and Senior Forums are the only sessions taking place on August 8 and 9, the afternoon of August 12, and August 13. There is an additional fee for Workshops and Senior Forums.

SESSION PROGRAM LEVELS

BASIC LEVEL SESSIONS assume some fundamental Research Administration knowledge. INTERMEDIATE LEVEL SESSIONS assume basic knowledge and the sessions introduce and develop topics that exceed basic knowledge. Sessions focus on building competency. ADVANCED LEVEL SESSIONS assume mastery of the subject and the sessions focus on in-depth knowledge or a broader range of topics. Sessions focus on mastering more difficult and complex scenarios. OVERVIEW LEVEL SESSIONS will provide a general review of a subject area from a broader perspective. UPDATE LEVEL SESSIONS will provide a general review of new developments.

CONCURRENT SESSIONS are formal presentations that have question and answer time built-in. These sessions will have anywhere from 30 – 150 participants. DISCUSSION GROUPS are facilitated sessions that are limited to 30 participants. Instead of formal presentations, the specific topics are discussed and information is shared by the group’s participants.

OUR COMMITMENT TO DIVERSITY AND INCLUSION We want to offer you cutting-edge programs that meet your needs; know what volunteer opportunities you want; and, enhance your professional network. Please take a moment to update your membership profile here. NCURA is committed to diversity and inclusion in all activities. The full Statement on Diversity and Inclusion can be found here.

National Council of University Research Administrators | www.ncura.edu | #ncuraannual

Workshops and Senior Level Forum Overview NCURA PRESENTS 4 DAYS OF WORKSHOPS AT THE 62ND ANNUAL MEETING! PRE-CONFERENCE WORKSHOPS AND SENIOR LEVEL FORUM

POST-CONFERENCE WORKSHOPS

Saturday, August 8, 2020 Sunday, August 9, 2020

Wednesday, August 12, 2020 Thursday, August 13, 2020

PRE-CONFERENCE WORKSHOPS AND SENIOR LEVEL FORUMS SATURDAY, AUGUST 8, 2020 1:00 – 4:30 pm: Afternoon Half Day Workshops Workshop 1

Senior Forum 2

Embarking on the Leadership Path in Research Administration

Workshop 7

PROGRAM LEVEL: OVERVIEW

Workshop 8

Leading People and Managing Multiple Projects

PROGRAM LEVEL: ADVANCED Workshop 3

SUNDAY, AUGUST 9, 2020 8:15 am – 4:30 pm: Full Day Workshops Workshop 4

Workshop 9

Workshop 10 Workshop 11

It’s a Relationship: Communicating with Faculty

PROGRAM LEVEL: INTERMEDIATE Workshop 6

Building and Developing a MultiGenerational Team: Recruitment and Retention of Millennials and Gen Z

PROGRAM LEVEL: OVERVIEW

Essentials of Pre-Award

PROGRAM LEVEL: BASIC Working with Industry: Negotiating Agreements and Other Nuances

PROGRAM LEVEL: INTERMEDIATE Workshop 12

8:15 – 11:45 am: Morning Half Day Workshops Workshop 5

Think Like a Leader, Lead Like a Multiplier

PROGRAM LEVEL: OVERVIEW

CPRA Workshop

PROGRAM LEVEL: OVERVIEW

Change Leadership: Because Change Management is not Enough

PROGRAM LEVEL: INTERMEDIATE

Business Communication: Beyond the Exchange of Words

PROGRAM LEVEL: OVERVIEW

Clinical Research: An Introduction

PROGRAM LEVEL: BASIC

Workshop 13

Navigating Federal Contracts

PROGRAM LEVEL: INTERMEDIATE Deep Dive: Utilizing an Internal Control Framework for UG Compensation Compliance

PROGRAM LEVEL: INTERMEDIATE Senior Forum 14 Open Door Leadership: Creating Opportunities for Those You Lead

PROGRAM LEVEL: ADVANCED

August 9 – 12, 2020 | Washington, DC | The Power of YOU

Workshops and Senior Level Forum Overview PRE-CONFERENCE WORKSHOPS AND SENIOR LEVEL FORUMS continued SUNDAY, AUGUST 9, 2020 1:00 – 4:30 pm: Afternoon Half Day Workshops Workshop 15 Workshop 16

Workshop 19

Introduction to Post-Award

PROGRAM LEVEL: BASIC All You Ever Wanted to Know about Subawards...and More!

PROGRAM LEVEL: BASIC Workshop 20

PROGRAM LEVEL: OVERVIEW Workshop 17

Show Me the Money! From Cash to Cards, Every Way you Can Pay

PROGRAM LEVEL: INTERMEDIATE Workshop 18

The 20/80 Rule; How to Mitigate the 20% of Proposals that Cause 80% of Award Headaches

PROGRAM LEVEL: BASIC

Can I Charge That? Cost Allowability from Budgeting through Closeout and Audit! Critiquing Proposals When You’re Not a Writing or Subject Matter Specialist (Hands-On)

PROGRAM LEVEL: INTERMEDIATE Workshop 21 Workshop 22

Women in Leadership

PROGRAM LEVEL: OVERVIEW From H2020 to HEU: What’s New and Different!

PROGRAM LEVEL: OVERVIEW Senior Forum 23 Organizing Your Office for Success and Efficiency

PROGRAM LEVEL: ADVANCED

POST-CONFERENCE WORKSHOPS WEDNESDAY, AUGUST 12, 2020

THURSDAY, AUGUST 13, 2020

1:00 – 4:30 pm: Afternoon Half Day Workshops

8:30 am – 4:30 pm: Full Day Workshop

Workshop 24

Workshop 26

Essential Tools and Best Practices for the Departmental Administrator

PROGRAM LEVEL: OVERVIEW Workshop 25

NIH Day: Power Up! Time to Energize Your NIH Grants Process Knowledge

PROGRAM LEVEL: OVERVIEW

NSF Fundamentals

PROGRAM LEVEL: BASIC

National Council of University Research Administrators | www.ncura.edu | #ncuraannual

Pre-Conference

WORKSHOPS AND SENIOR LEVEL FORUMS Saturday, August 8, 2020

YOU THE

POWER OF

Pre-conference

Workshop 1

SATURDAY | AUGUST 8, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

EMBARKING ON THE LEADERSHIP PATH IN RESEARCH ADMINISTRATION PROGRAM LEVEL: OVERVIEW Career opportunities present themselves at any given moment. How do you open the door and make sure you are ready when opportunity comes knocking? This workshop will focus on identifying the steps needed to advance your career in research administration. Whether you are in a Pre-Award, Post-Award, or departmental office, we will outline basic skills to help manage, advance, or change your career. Specifically, we will discuss the art of networking, skills assessment and development, finding a mentor, setting career goals, and using emotional intelligence to better understand and manage yourself and those around you. We will also discuss important leadership skills and characteristics that can set you apart from the crowd and open new doors for you.

DIANE AMBROSE* Director, Research and Sponsored Programs, Rutgers the State University of New Jersey Central Office

LAMAR OGLESBY Director, Grant & Contract Accounting, Rutgers, The State University of New Jersey

LEARNING OBJECTIVES • Participants will understand the characteristics and basic skills required for success in research administration. • Participants will learn to set career goals and find career mentors. • Participants will learn important leadership characteristics/skills. • Participants will discuss how to develop and use emotional intelligence. PREREQUISITES None

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-conference

Senior Level Forum 2

SATURDAY | AUGUST 8, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

LEADING PEOPLE AND MANAGING MULTIPLE PROJECTS PROGRAM LEVEL: ADVANCED

AMANDA SNYDER* Associate Director, Office of Sponsored Programs, University of Washington

It’s time for your office to head new initiative on campus (again). There are bound to be bumps along the way, even in the smallest or the (seemingly) least controversial project. As a leader, you know that means extra work for you and your staff; managing people and expectations, some people will pull the project forward; others will desperately try to hold onto the status quo – all in addition to day-to-day operations and projects already in process. Being able to translate the lightning reaction skills honed during your research administration career comes in handy when you dive into managing multiple projects and leading others through those projects.

DENNIS PAFFRATH Associate Vice President, Research, Sponsored Programs Administration, University of Maryland, Baltimore

This senior forum will use scenarios (some “imagined” and others from our own experiences) to explore how a leader can keep everyone working together and prevent your projects from running amok. LEARNING OBJECTIVES • Participants will learn about foundational behaviors to lead a project through various stages. • Participants will be able to develop a greater understanding of communication and leadership skills as they apply to managing projects and those involved in the project. • Participants will learn how to ensure that project tasks are covered (without doing them all yourself) to include: – Keeping track of information from a variety of sources, – Making sure milestones are met, – Managing groups of people who do not report to you (and who have a lot of other priorities), – Soliciting feedback, – Communicating with stakeholders, and – Ensuring successful roll out of the end product. PREREQUISITES Participants will benefit from prior experience leading activities such as policy development, business process development and implementation, system implementations or changes, or training program development.

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Pre-conference

Workshop 3

SATURDAY | AUGUST 8, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

BUSINESS COMMUNICATION: BEYOND THE EXCHANGE OF WORDS PROGRAM LEVEL: OVERVIEW Communication in any business must be effective in order to thrive. Business communication is the sharing of information with colleagues, interacting with peers, meeting clients, and working with others inside and outside of an organization. Effective business communication is the mutual understanding of the message that is being received: verbal, nonverbal or written. This workshop will help research administrators discover how to go beyond the exchange.

TOLISE DAILEY* Training Manager Research Development Team, Johns Hopkins University

SUSAN SEDWICK Senior Consulting Specialist, Attain

LEARNING OBJECTIVES • Participants will receive strategies and tools for all types of business communications. • Participants will be able to engage in communication inquiry. • Participants will be able to interpret and evaluate correspondence. PREREQUISITES None

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-Conference Full Day and Pre-Conference Half Day Morning

WORKSHOPS AND SENIOR LEVEL FORUM Sunday, August 9, 2020

YOU THE

POWER OF

Pre-conference

Workshop 4

SUNDAY | AUGUST 9, 2020 Full Day Workshop: 8:15 am – 4:30 pm

CPRA WORKSHOP PROGRAM LEVEL: OVERVIEW The CPRA Workshop is a comprehensive review of the Body of Knowledge for those interested in sitting for the CPRA examination. In this session, we will walk through the four domains on the exam, discuss the process for signing up for the exam through the RACC website, and review best practices to prepare for and to take the exam. At the end of the workshop, participants will have a clear grasp of the elements of the CPRA exam and be prepared to create their own plan to prepare for taking the exam. LEARNING OBJECTIVES • Participants will be able to identify the four domains in the Body of Knowledge. • Participants will learn to recognize the principal topics within the four domains. • Participants will be able to describe the process for exam registration. • Participants will learn how to create a personal plan to prepare for taking the CPRA exam.

ROBIN LEWIS Director, Office of Grants and Sponsored Projects, Georgia College & State University

STORMY STALEY Sponsored Programs Administrator, Kaiser Foundation Research

PREREQUISITES None

CERTIFIED RESEARCH ADMINISTRATOR (CRA®) BODY OF KNOWLEDGE REVIEW SESSION IS TAKING PLACE ON AUGUST 8, 9 AM – 5 PM! REGISTRATION FEE IS $225. CLICK ON THE RACC LOGO TO REGISTER!!

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-Conference Full Day and Pre-Conference Half Day Morning

WORKSHOPS AND SENIOR LEVEL FORUM Sunday, August 9, 2020

YOU THE

POWER OF

Pre-conference

Workshop 5

SUNDAY | AUGUST 9, 2020 Half Day Morning Workshop: 8:15 – 11:45 am

IT’S A RELATIONSHIP: COMMUNICATING WITH FACULTY PROGRAM LEVEL: INTERMEDIATE There are common traits among all faculty and among successful faculty. In this workshop, we will be exploring questions and answers that will enhance the participants in their roles as Research Administrators directly working with faculty members. We will talk about the changes in the life of the faculty member from early career, mid-career, long range planning transitioning to administrative and executive roles, including going emeritus or retiring. We will also discuss the unique challenges faced by faculty whose field of study does not have as many funding opportunities as others. We will have exercises to help the participants in meeting and communicating with faculty, especially around talking about difficult subjects. Finally, we will include best practices throughout this workshop.

KAY GILSTRAP* Assistant Director, Business Operations, Center for Molecular & Translational Medicine, Georgia State University

SAMANTHA WESTCOTT Sponsored Research Manager, Division of Physics, Mathematics and Astronomy, California Institute of Technology, NCURA Distinguished Educator

LEARNING OBJECTIVES • Participants will gain an understanding of the faculty member’s career and how to be an asset to them. • Participants will be able to address institutional & areas of study challenges and how relationships will enhance all involved. • Participants will learn to practice managing these relationships. PREREQUISITES Participants would benefit from having experience in working directly with faculty on a regular basis or a deep desire to know how to do so.

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-conference

Workshop 6

SUNDAY | AUGUST 9, 2020 Half Day Morning Workshop: 8:15 – 11:45 am

BUILDING AND DEVELOPING A MULTIGENERATIONAL TEAM: RECRUITMENT AND RETENTION OF MILLENNIALS AND GEN Z PROGRAM LEVEL: OVERVIEW This workshop will consider the challenges of recruiting and retaining younger millennials and Generation Z workers, while considering the needs of existing groups in the work force. It focuses on communication between generations and on building a stronger work force, and provides strategies to focus on recruitment of younger workers to replenish the research administration profession. LEARNING OBJECTIVES • Participants will understand the generations in the work force currently, the upcoming changes in the next decade, and how those changes will affect the age of the workforce in the office. PREREQUISITES None

LIZ GRINSTEAD* Senior Research Administrator, Office of Sponsored Programs, Colorado State University

SAIQA ANNE QURESHI Manager of Operations, Center for Digital Health Innovation (CDHI), University of CaliforniaSan Francisco

ASHLEY STAHLE Assistant Director of Sponsored Programs, Director of Post-Award, Office of Sponsored Programs, Colorado State University

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Pre-conference

Workshop 7

SUNDAY | AUGUST 9, 2020 Half Day Morning Workshop: 8:15 – 11:45 am

CLINICAL RESEARCH: AN INTRODUCTION PROGRAM LEVEL: BASIC This workshop will begin by covering the foundations of clinical research: stages of clinical trials, compliance aspects, budgeting, study management, and roles of those involved. We will then focus on the experience of our teams, including case studies of clinical trials in multiple phases. Best practices will be introduced throughout. The case studies will cover protocol development, budgeting, sponsor relationships, and trial operations. LEARNING OBJECTIVES • Participants will be able to explain the basics of clinical research. • Participants will be able to apply techniques for sponsor interactions and relationship building. • Participants will be able to build budgets that are realistic and sustainable.

JENNIFER CORY DOESCHOT* Director of Operations, Center for Definitive and Curative Medicine, Department of Pediatrics, Stanford University

MANILYN MATAU Fiscal Officer, Chao Family Comprehensive Cancer Center, University of California-Irvine

PREREQUISITES None

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-conference

Workshop 8

SUNDAY | AUGUST 9, 2020 Half Day Morning Workshop: 8:15 – 11:45 am

CHANGE LEADERSHIP - BECAUSE CHANGE MANAGEMENT IS NOT ENOUGH PROGRAM LEVEL: INTERMEDIATE Are you preparing for a new system implementation? How about a process change? Still evaluating an office reorganization or merger? Change can seem never-ending in a time where regulatory changes, system implementation/upgrades, and the constant push to do more with less is the new normal. Managers are often tasked with identifying process improvements and ways to streamline, but making impactful change takes more than a good plan. Leaders not only identify solutions, they empower those around them to successfully complete the change process. This workshop provides a roadmap to the phases of change, the role culture plays, and how to create or be part of a team who can make it happen. So if you are planning on implementing change, or just preparing to be part of the change process, don’t miss out on this opportunity!

DAVID SCHULTZ* Assistant Vice President, Research Administration and Finance, Research Administration and Finance, Rensselaer Polytechnic Institute

LAURIANNE M. TORRES Associate Dean, Planning, Department of Medicine, Duke University

LEARNING OBJECTIVES • Participants will gain insight into the various phases of change and best to develop a strategy for successful change management through leadership. • Participants will understand the importance of recognizing culture within your institution and how to overcome the challenges that come along with it. • Participants will learn how to create the right conditions for successfully implementing change within their organization. PREREQUISITES Participants will want to have been a part of a change reorganization or implementation at their institution.

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Pre-conference

Workshop 9

SUNDAY | AUGUST 9, 2020 Half Day Morning Workshop: 8:15 – 11:45 am

THINK LIKE A LEADER, LEAD LIKE A MULTIPLIER PROGRAM LEVEL: OVERVIEW What do Tim Cook (CEO of Apple), George Clooney, Mitt Romney, and Steven Spielberg have in common? They, among countless other leaders, are regarded as Multipliers. Based on the teachings in Liz Wiseman’s New York Times Best Seller, Multipliers: How the Best Leaders Make Everyone Smarter, this workshop equips leaders in research administration to make those around them smarter, more effective, and more productive. Whether you have direct reports or not, this workshop will help you lead like a Multiplier. LEARNING OBJECTIVES • Participants will discover the ways that you are an accidental diminisher. • Participants will learn how to break the “diminishing death spiral” and deal with diminishers. • Participants will learn the Five Disciplines of the Multiplier. • Participants will discuss and practice experiments that develop your multiplier abilities.

TANYA BLACKWELL* Manager, Office of Sponsored Programs, Children’s Healthcare at Atlanta, Inc.

ABBY GUILLORY Assistant Director for Education and Training, Research Administration, Office of Research and Sponsored Programs, North Carolina State University

PREREQUISITES None

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-conference

Workshop 10

SUNDAY | AUGUST 9, 2020 Half Day Morning Workshop: 8:15 – 11:45 am

ESSENTIALS OF PRE-AWARD PROGRAM LEVEL: BASIC As Pre-Award Research Administrators, we play a key supporting role in ensuring that our institutions are complying with sponsor regulations and submitting the most meritorious proposal applications. In collaboration with the principal investigators with whom we partner, we may be responsible for locating funding opportunities, completing various proposal information/ documentation, and working to ensure a polished application is submitted to a sponsor for consideration. Additionally, we may also be responsible for accepting and negotiating institutional awards while also remaining cognizant of the various compliance requirements that need to be present before handing an award off to our colleagues in Post-Award for overall management. Whether you are a new Pre-Award administrator or a colleague who may have already gained some Pre-Award experience so far in your career, this workshop will highlight the most important aspects of Pre-Award administration to ensure your success.

TIMOTHY SCHAILEY* Director, Research Administration, Office of Research Administration, Thomas Jefferson University

LORI ANN SCHULTZ Senior Director, Research, Innovation & Impact, University of Arizona

LEARNING OBJECTIVES • Participants will gain a fundamental understanding of Pre-Award administration, and the various tasks that typically align with the Pre-Award role. • Participants will acquire an understanding of the various agency/ sponsor guidelines to which institutions need to adhere for consideration of funding. • Participants will be able to identify aspects of award negotiation key to our organizations. • Participants will learn to describe various compliance considerations at the Pre-Award stage. PREREQUISITES This workshop is geared towards those colleagues who are seeking to gain a fundamental understanding or a refresher of the principles surrounding Pre-Award administration.

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Pre-conference

Workshop 11

SUNDAY | AUGUST 9, 2020 Half Day Morning Workshop: 8:15 – 11:45 am

WORKING WITH INDUSTRY: NEGOTIATING AGREEMENTS AND OTHER NUANCES PROGRAM LEVEL: INTERMEDIATE Negotiating with industry sponsors can feel like trying to communicate using languages from different planets. Come learn how to bridge that gap and form effective partnerships with industry sponsors while still protecting your institution. In this workshop, we will review the different styles of negotiation and discuss the situations when each may be most effective. We will also thoroughly review clauses that most industry partners find standard but pose significant challenges for universities. We will discuss tips for explaining the university perspective and negotiating in a way that industry partners find familiar. Finally, we will apply these strategies to reviewing sample industry agreement terms, allowing participants to respond using their own negotiation style. This is intended to be an interactive class with lively dialogue, and we welcome all perspectives and experiences as we learn and advance together.

MELISSA KORF* Director, Grants & Contracts, Office of Research Administration, Harvard Medical School

LEARNING OBJECTIVES • Participants will learn about conflict modes and the theories behind when each is most effective. • Participants will review and discuss common troublesome terms in university negotiations. • Participants will explore options to craft alternative language to meet both parties’ needs. • Participants will discover and develop their own approaches to negotiating with industry sponsors. PREREQUISITES Participants will benefit from a basic understanding of contract terms and structure.

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-conference

Workshop 12

SUNDAY | AUGUST 9, 2020 Half Day Morning Workshop: 8:15 – 11:45 am

NAVIGATING FEDERAL CONTRACTS PROGRAM LEVEL: INTERMEDIATE This half-day workshop provides participants the opportunity to delve into the review and negotiation of federal contract awards. Topics will be examined from the perspective of both prime and subcontractor with highlights of the major differences between those roles. The workshop will cover identification and basic structure of federal contracts, common clauses and requirements, and implications for research administrators. The Federal Acquisition Regulations (FAR) and agency supplements such as the Defense Federal Acquisition Regulations (DFAR) will be introduced, and participants will review the identification, interpretation, and application of FAR clauses and their prescriptions. Topics covered will also include common pitfalls and major issues such as government property, warranty, IT security requirements, export controls, controlled unclassified information, publication restrictions, and organizational conflicts of interest.

ZACHARY BYRNES* Associate Director for Grants Management and Contracting, Office of Sponsored Programs, University of Pittsburgh

ABBEY MCSWIGAN Senior Federal Contracts Coordinator, University of Pittsburgh

LEARNING OBJECTIVES • Participants will be able to identify federal contracts and their key elements. • Participants will learn to recognize FAR/DFAR clauses and understand how to look up their full text. • Participants will be able to interpret FAR/DFAR prescriptions and determine applicability to the institution, contract type, and scope of work. • Participants will recognize terms and clauses that require institutional review and negotiation. • Participants will understand common challenges of federal contracts for university research. • Participants will be able to evaluate whether institutional infrastructure is able to comply with contract requirements. • Participants will understand the differences in negotiating prime federal contracts and subcontracts. PREREQUISITES Participants will want some experience with federal contracts.

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Pre-conference

Workshop 13

SUNDAY | AUGUST 9, 2020 Half Day Morning Workshop: 8:15 – 11:45 am

DEEP DIVE: UTILIZING AN INTERNAL CONTROL FRAMEWORK FOR UG COMPENSATION COMPLIANCE

DAVID NGO* Associate Provost, Provost’s Office, New School

PROGRAM LEVEL: INTERMEDIATE The administrative burden placed on faculty and institutions performing research continues to be a major area of concern for the research enterprise at the federal and university level. Publications from the National Science Board (2014), National Academies of Sciences (2015), and the Federal Demonstration Partnership (Survey in 2005 and 2012) have reported or documented the extent in which the administrative burden placed on faculty can hinder the affordability and facilitation of science. One intent of the Uniform Guidance (2 CFR 200) was to address these burdens by streamlining policy requirements and focusing on research outcomes. This workshop will focus on the activities of a national Cohort of Institutions focused on creating an internal control framework to efficiently meet the requirements of Uniform Guidance 200.430 Compensation – Personal Services, which includes alternative methods for the after-the-fact review of compensation charges (alternatives to “effort reporting”). This workshop will provide a deep dive of the Cohort Internal Control Framework, examples of how the framework can be used in institutional implementations, and feedback from the audit community.

ZACHARY BELTON Senior Director, Huron

JEREMY A. FORSBERG Assistant Vice President of Research, Office of Research, The University of Texas at Arlington

LEARNING OBJECTIVES • Participants will gain a better understanding of the standards for documenting personnel expenditures. • Participants will hear examples of internal controls, how they are integrated into a framework, and their association to COSO and the green book. • Participants will have a better understanding of the requirements stated in 200.430 and the flexibilities afforded to institutions of higher education. PREREQUISITES • Participants will want to have an understanding of UG 200.430 and the award lifecycle, especially award management and award closeout. • Participants will benefit from having an open mind and flexibility when considering new ways to achieve effective/ efficient administration for after-the-fact review requirement.

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-conference

Senior Level Forum 14

SUNDAY | AUGUST 9, 2020 Half Day Morning Workshop: 8:15 – 11:45 am

OPEN DOOR LEADERSHIP: CREATING OPPORTUNITIES FOR THOSE YOU LEAD PROGRAM LEVEL: ADVANCED The workshop will utilize the book Leaders Open Doors by Bill Treasurer as the foundation. Great leadership is not hierarchical but dependent on people-led initiatives to provide desired outcomes. Leaders provide these opportunities through open-door leadership to enable and empower teams. Leaders can provide a collaborative, transparent, and energized environment that can help people and organizations grow. The workshop will bring about how you can have a positive and transformational impact on people you lead. LEARNING OBJECTIVES • Participants will discuss the meaning of open-door leadership. • Participants will learn ways to focus on opportunities versus problems. • Participants will discuss the benefits of purposeful discomfort. • Participants will learn how to open doors for others. • Participants will learn ways to make a personal transformation. PREREQUISITES Participants will want to be in a leadership or management position.

ROBYN REMOTIGUE* Director, Office of Research Services, School of Public Health, University of North Texas Health Science Center at Fort Worth

ROSEMARY MADNICK Executive Director, Office of Grants and Contracts Office of Grants and Contracts Administration, University of Alaska Fairbanks

ANTHONY VENTIMIGLIA Acting Executive Director of Research Administration Services, Vice President for Research Office, Office of the Vice President for Research & Economic Development, Auburn University

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Pre-Conference Half Day Afternoon

WORKSHOPS AND SENIOR LEVEL FORUM Sunday, August 9, 2020

YOU THE

POWER OF

Pre-conference

Workshop 15

SUNDAY | AUGUST 9, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

INTRODUCTION TO POST-AWARD

ANNE ALBINAK* Director of Research Administration Operations, Whiting School of Engineering, Johns Hopkins University

PROGRAM LEVEL: BASIC Research Administration is a complex world of acronyms, regulations, policies, and guidelines. It can be overwhelming at times for even seasoned professionals, much less someone entering the profession. This workshop will focus on the various aspects of Uniform Guidance under Post-Award Requirements (Subpart D), Cost Principles (Subpart E), and Audit Requirements (Subpart F). The information provided will serve as a foundation for research administration from the perspective of the Post-Award phase of the award lifecycle. LEARNING OBJECTIVES • Participants will gain insight into the lifecycle of an award, with a focus on the various aspects of research administration from the Post-Award perspective. • Participants will be able to understand roles and responsibilities, cost principles and the role of internal controls within PostAward management. • Participants will be provided a set of basic tools and forms intended to assist with award management.

RASHONDA HARRIS Director, Post-Award Operations, Office of Research, Grants & Contracts, Emory University

PREREQUISITES None

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Pre-conference

Workshop 16

SUNDAY | AUGUST 9, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

ALL YOU EVER WANTED TO KNOW ABOUT SUBAWARDS...AND MORE! PROGRAM LEVEL: OVERVIEW This workshop will cover the entire life of a subaward – from initial risk assessment, to drafting the subaward, to monitoring and close-out. Topics will include: identifying what language is appropriate to flow down to a subrecipient; tailoring the terms of the subaward based on the nature of the Prime Agreement and the type of subrecipient; and strategies for working with foreign subrecipients. This session will also discuss the roles and responsibilities of the varied offices involved in managing subawards. We will also discuss subaward monitoring and handling issues that come up during and after the life of the subaward.

JILL FRANKENFIELD* Associate Director, Office of Research Administration, University of Maryland, College Park

CHARLES T. BARTUNEK Director of Collaborative and Corporate Research Contracts, Division of Research, Children’s Hospital of Philadelphia

LEARNING OBJECTIVES • Participants will gain insight into the life cycle of a subaward. • Participants will learn how to appropriately draft subawards. • Participants will be able to understand the roles and responsibilities of the parties involved in subaward administration. PREREQUISITES None

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-conference

Workshop 17

SUNDAY | AUGUST 9, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

SHOW ME THE MONEY! FROM CASH TO CARDS, EVERY WAY YOU CAN PAY

BETH DUBYAK* President, Vincent Payment Solutions

PROGRAM LEVEL: INTERMEDIATE Research payment options have increased over the years. From cash, to check, to gift card, to debit – it’s getting harder and harder to distinguish which payment form should be used when. There are many factors to be considered, including properly incentivizing the participant, complying with internal financial controls and choosing a method easy to execute. This workshop will feature best practices for navigating research study participant payments, including how to avoid common downfalls on everything from 1099s to leftover gift cards. We will also dive into the variety of factors that impact an organization’s obligations to make payments and will help you determine what options are the most flexible and efficient for your organization. LEARNING OBJECTIVES • Participants will understand their obligations as an organization with payments made to research study participants. • Participants will understand how payment execution impacts research. • Participants will learn the pros and cons of various payment types and how they affect processes. PREREQUISITES Participants will want some familiarity with the financial incentive activity within research.

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Pre-conference

Workshop 18

SUNDAY | AUGUST 9, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

THE 20/80 RULE; HOW TO MITIGATE THE 20% OF PROPOSALS THAT CAUSE 80% OF AWARD HEADACHES PROGRAM LEVEL: BASIC Why does it always feel like a small number of proposals submitted cause us the majority of headaches when it comes to award management? Come join us for a discussion of issues surrounding: 1) budgets (e.g., detailed budgeting and substantiating costs, cost sharing) 2) compliance (e.g., IRB/ IACUC, biological specimens, participant vs. human subject) 3) award negotiation/terms & conditions (e.g., what happens when the sponsor wants to award your grant proposal as a contract?) 4) international activities (e.g., export controls, Fly American, foreign nationals, foreign currency.) We’ll unpack how to identify these matters early in the proposal development process, work with the proper teams at your institution during submission to document those points, and monitor and manage a successful challenging award. We’ll cover topics ranging from detailed budgeting to cost sharing to export control to human subjects. Please bring your questions and we’ll work through them together.

MEGAN DIETRICH* Client Advocacy and Education Specialist, Office of Sponsored Research, Stanford University

CARRIE CHESBRO Associate Director, PostAward, Sponsored Projects Services, University of Oregon

JENNIFER MARRON Assistant Dean of Grants Administration, College of Engineering, Boston University

LEARNING OBJECTIVES • Participants will be able to provide strategies to identify, mitigate, and document challenging issues at proposal time, as well as how to gather the appropriate team and successfully negotiate and manage the award. PREREQUISITES None

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-conference

Workshop 19

SUNDAY | AUGUST 9, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

CAN I CHARGE THAT? COST ALLOWABILITY FROM BUDGETING THROUGH CLOSEOUT AND AUDIT!

ROSEANN LUONGO* Manager, Huron

PROGRAM LEVEL: BASIC This workshop will cover the critical importance of budgeting from proposal through closeout and audit. Compliance starts at the proposal and research administrators must understand budgeting tips and tricks to help them craft a budget and budget justification that will serve them well through the life of the award. Although thoughtful budgeting is critical to a project’s success, not all expenses can be anticipated in advance. LEARNING OBJECTIVES • Participants will gain an understanding of cost principles, agency budgeting requirements, rebudgeting best practices, budget monitoring, reconciliation, reporting, closeout, and audit preparedness. • Participants will learn strategies to identify, mitigate, and document challenging issues at proposal time, as well as how to gather the appropriate team and successfully negotiate and manage the award.

RADY ROGERS Associate Director for Research Administration and Finance, John A. Paulson School of Engineering and Applied Sciences, Harvard University

PREREQUISITES Participants will want a basic understanding of preparing a variety of proposals from federal and non-federal sponsors and/or have been exposed to a range of sponsor awards. This workshop is suitable for both Pre-Award and Post-Award meeting participants.

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Pre-conference

Workshop 20

SUNDAY | AUGUST 9, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

CRITIQUING PROPOSALS WHEN YOU’RE NOT A WRITING OR SUBJECT MATTER SPECIALIST (HANDS-ON) PROGRAM LEVEL: INTERMEDIATE Pre-Award Research Administrators see dozens or even hundreds of proposals per year and understand what a successful proposal looks like. They are therefore experts in how to put together a competitive proposal package. However, they do not necessarily have ‘proposal development’ in their job descriptions, so too often they are perceived as ‘packagers’ or ‘processors’ rather than team members who actually add value and can add even more value if provided appropriate professional development. The approach the co-presenters will share in this workshop will show participants how they can add value to the proposals they see daily. In fact, this workshop is designed to empower participants with strategies and tools to use either when asked by researchers to critique proposals before submission or when participants themselves wish to move beyond being perceived as mere proposal ‘processors.’

PAUL TUTTLE* Director of Proposal Development, Office of Research Services, North Carolina Agricultural and Technical State University

MARJORIE PIECHOWSKI Director of Research Support, College of Engineering and Applied Science, University of Wisconsin-Milwaukee (Emerita)

LEARNING OBJECTIVES • This workshop will serve as one way to introduce participants to the proposal development component of research development – both as an approach in adding value to proposals and as a potential career. • Participants will understand a broader and deeper approach to proposal development that will allow them to add value to investigators’ proposals for increased competitiveness. • Participants will take home strategies, tools, and related knowledge that they can use in their current positions or at their current institutions. • Participants will learn about opportunities to advance their careers via increased professional development from this workshop and the new perspective it offers. PREREQUISITES Participants will want 2-3 years of experience as a Pre-Award Research Administrator.

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-conference

Workshop 21

SUNDAY | AUGUST 9, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

WOMEN IN LEADERSHIP PROGRAM LEVEL: OVERVIEW Women account for a significant percentage of the research administration workforce but only a small percentage hold leadership positions within the profession. Join us for this lively session offering practical advice to help women in research administration achieve their goals. Using leadership principles outlined in the book Lean In by Sheryl Sandberg, coupled with advice from women and men in leadership positions in the profession, this session will challenge you to change the conversation from what you can’t do to what you can do. While focused on women in leadership, we welcome and encourage all to join, as many of the principles to be presented are universal to setting leadership goals. Men and women in leadership positions can also glean insight regarding real issues that women face on their leadership journeys.

SUE KELCH* Research Senior Financial Specialist, Otolaryngology, University of MichiganAnn Arbor

MICHELLE SCHOENECKER Senior Proposal Development Manager, Office of Research & Sponsored Programs, University of WisconsinMilwaukee

LEARNING OBJECTIVES • Participants will be able to define the Gender Leadership Gap – what it is and contributing factors. • Participants will be able to name the obstacles that hold them back from reaching their leadership potential and identify the strengths they bring to the table. • Participants will be able to locate resources to assist them on their leadership journey. • Participants will create a personalized leadership plan using tools provided during the workshop. • Participants will identify actionable steps employers can take to close the gender leadership gap. PREREQUISITES None

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Pre-conference

Workshop 22

SUNDAY | AUGUST 9, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

FROM H2020 TO HEU: WHAT’S NEW AND DIFFERENT! PROGRAM LEVEL: OVERVIEW Horizon 2020, the world’s largest comprehensive research funding programme hosted by the European Commission, will come to an end in 2020 after its seven year reign. It will be followed by #9, Horizon EUROPE, in operation from 2021-27 with a volume of roughly $120 billion. With its new mission-led approach for clusters of research topics, continued research mobility efforts with a global outreach and special attention to innovation, it holds plenty of connections for international research collaboration funding opportunities.

BRUNO WOERAN* EU Affairs Manager & Innovation Networks, Merinova TechCenter, University of Vaasa

LEARNING OBJECTIVES With this workshop we undertake to bring insights for understanding the • Transition between H2020 to HEU. • Global research mobility funding schemes. • Collaborative research consortia vs. individual PI projects. PREREQUISITES None

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Pre-conference

Senior Level Forum 23

SUNDAY | AUGUST 9, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

ORGANIZING YOUR OFFICE FOR SUCCESS AND EFFICIENCY PROGRAM LEVEL: ADVANCED The functions performed by a Research Administration office, broadly defined, are essentially the same the world over. As Research Administrators, we assist our faculty in finding new sources of funding, we ensure our institutional standards remain intact as our researchers submit new requests for funding, and we negotiate and manage awards through their lifecycle, among many other activities. What is different across institutions is how we structurally and organizationally manage our offices. This workshop will focus on several organizational structures, how these structures work, and the impact of the various structures on operational best practices. Specifically, we will address the benefits, efficiencies, and challenges of the traditional Pre-Award and Post-Award structures along with associated work allocation models, plus look at other functions that have been more clearly defined in recent years, i.e., research development and information technology functions. We will examine why one structure may work at one institution, but not at another. Be prepared to share your organizational structures as well as your organizational challenges.

DAVID RICHARDSON* Associate Vice Chancellor for Research, Office of Sponsored Programs, University of Illinois at Urbana-Champaign, NCURA Distinguished Educator

DAN NORDQUIST Associate Vice President for Research and Deputy Vice President for Operations, Office of Grant and Research Development, Washington State University

ARA TAHMASSIAN Chief Research Compliance Officer, Office of the Vice Provost for Research, Harvard University

LEARNING OBJECTIVES • Participants will gain an understanding of the various operational structures and how these structures impact best practices. • Participants will hear how physical space, institutional culture, size of operation staff, and/or needs of your institutional researchers influence operational structures. • Participants will discuss how technology and support services can impact an office structure. • Participants will learn why it is important to review and revise your operational structure from time to time. PREREQUISITES Participants will need some experience in managing a team or have involvement or interest in developing organizational models for the management of your Research Administrative operations.

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Post-Conference Half Day Afternoon

WORKSHOP Wednesday, August 12, 2020

YOU THE

POWER OF

Pre-conference

Workshop 24

WEDNESDAY SUNDAY | AUGUST | AUGUST 9,12, 2020 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

ESSENTIAL TOOLS AND BEST PRACTICES FOR THE DEPARTMENTAL ADMINISTRATOR PROGRAM LEVEL: OVERVIEW Departmental Research Administrators are looking for ways to keep on top of key policies and requirements while being an effective member of the team. Thinking through common functions of department research administrators, you will engage in exploring sharable tools for the community on topics covering the entire life cycle. The presenters come with years of tips on the best ways to stay on top of RA expectations. This workshop will have a little bit of everything - whether you are looking for a work organization tool, a quick checklist to support various job elements, or ways that you can encourage your campus community to be most efficient. Some tips and tools to be discussed include Pre-Award checklist for proposal review, Post-Award checklist for project startup, and software/technology to make daily tasks easier. The workshop is planned around interactive review of tools and discussion that will surely lead to more ideas.

HEATHER M. OFFHAUS* Director, Medical School Grant Services & Analysis, Office of Research, University of MichiganAnn Arbor

HOLLIE SCHREIBER Director, DASNR Sponsored Programs Administration, Oklahoma State University

LEARNING OBJECTIVES • Participants will be able to identify complex key tasks of research administration. • Participants will become familiar with the full cycle of research administration and how each stage affects other stages. • Participants will review tools, evaluate usefulness, and determine value of adapting to their own setting. PREREQUISITES Participants will want a working knowledge of research administration functions.

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Post-conference

Workshop 25

WEDNESDAY | AUGUST 12, 2020 Half Day Afternoon Workshop: 1:00 – 4:30 pm

NSF FUNDAMENTALS PROGRAM LEVEL: BASIC This workshop will provide a primary basis of understanding of proposals to and awards from the National Science Foundation (NSF). The program is perfect for someone new to Research Administration, as well as for Research Administrators seeking to expand their knowledge of federal funding agencies. The curriculum provides an overview of the policies and procedures essential to preparing successful proposals to and managing awards from NSF. Major content areas to be covered include NSF overall structure and organization; developing NSF proposals; the merit review process; Post-Award administration; and, tips and tricks.

JEAN FELDMAN* Head, Policy Office, Division of Institution and Award Support, Office of Budget, Finance & Award Management, National Science Foundation

LEARNING OBJECTIVES • Participants will understand the policies and procedures that guide the preparation of proposals to NSF, as well as those that guide the management of NSF awards. • Participants will understand NSF organization, structure, and culture and what that means for you and your organization. • Participants will learn when it is appropriate to pose questions to an NSF program officer, grants officer, or the Policy Office. PREREQUISITES None

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Post-Conference Full Day Afternoon

WORKSHOP Thursday, August 13, 2020

YOU THE

POWER OF

Post-conference

Workshop 26

THURSDAY | AUGUST 13, 2020 Full Day Workshop: 8:30 am – 4:30 pm

NIH DAY: POWER UP! TIME TO ENERGIZE YOUR NIH GRANTS PROCESS KNOWLEDGE PROGRAM LEVEL: OVERVIEW

CYNTHIA DWYER* Communications Specialist, Office of Extramural Research, National Institutes of Health

Are you a newbie to the world of NIH Grants? Are you on a quest to level-up your knowledge of the NIH grants process and policies? If so, then get your game-face on and let’s play! This multi-player training opportunity provides you with NIH Program, Review, Policy, and Grants Management officials who are ready to get you moving through the process and related policies in record time. Through informative and interactive presentations, our team will provide you with a walkthrough of the entire grants process, explain how the NIH team works together to support you, and will share important tips on navigating application forms, the eRA Commons interface, and NIH websites. This unique opportunity will equip you with the information, resources, and tools you need to approach each grant application and award with additional confidence. If you’re ready for a power spike and ready to play through an entire day with the NIH, then we promise a fun, yet informative training experience you’ll want to replay for others when you get back to your office or lab. Register today to join the party! (Rated E for Everyone!) LEARNING OBJECTIVES • Participants will be able to explain how NIH is organized, the roles of NIH extramural research staff, and how they work together in the grants process. • Participants will be able to describe the overall grants process from application submission to award management and the importance of policies and compliance along the way. • Participants will be able to navigate application forms, the eRA Commons, RePORT, and other useful NIH websites with more skill. PREREQUISITES None

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

AGENDA Saturday, August 8, 2020

YOU THE

POWER OF

Agenda

SATURDAY | AUGUST 8, 2020

1:00 – 4:30 pm

PRE-CONFERENCE WORKSHOPS (Additional Fee Required) 4:00 – 7:00 pm

REGISTRATION Pick up your badge!

WELCOME LOUNGE

Come visit and network with your peers. Pick up your badge to get a jump start on the conference.

PACKAGED EVENTS INCLUDED IN REGISTRATION

GUEST REGISTRATION

Sunday, 8/9, 7:00 – 10:00 pm: Night at the International Spy Museum (includes bus transportation to and from event)

Registrations will need to be processed before arriving at the events. On-site guest registration is available on Saturday, 4:00 – 7:00 pm and Sunday, 7:15 am – 6:30 pm.

Saturday, 8/8, 4:00 – 7:00 pm: Welcome Lounge

> More information

Guest registration is available for the following events, and can be pre-purchased online. Ticket pricing and pre-registration for events will be available in June.

> More information

Sunday, 8/9, 7:00 – 10:00 pm: Night at the International Spy Museum (includes bus transportation to and from event)

Monday, 8/10, 11:30 am – 1:15 pm: Networking Luncheon

Monday, 8/10, 8:15 – 9:45 am: Keynote Address : NBC Correspondent

> More information

Monday, 8/10, 11:30 am – 1:15 pm: Networking Luncheon

Monday, 8/10, 8:15 – 9:45 am: Keynote Address: NBC Correspondent

Tuesday, 8/11, 7:00 – 11:00 pm: Tuesday Night Celebration – Roaring 20s Party (includes heavy hors d’oeuvres, 2 drink tickets, and entertainment)

Tuesday, 8/11, 7:00 – 11:00 pm: Tuesday Night Celebration – Roaring 20s Party

> More information

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

AGENDA Sunday, August 9, 2020

YOU THE

POWER OF

Agenda

SUNDAY | AUGUST 9, 2020

7:15 am – 6:30 pm

6:00 – 6:30 pm

REGISTRATION Pick up your badge!

BOARD BUSES FOR NETWORKING EVENT

8:15 am – 4:30 pm

7:00 – 10:00 pm

PRE-CONFERENCE WORKSHOPS AND SENIOR LEVEL FORUMS

NETWORKING EVENT: NIGHT AT THE INTERNATIONAL SPY MUSEUM

(Additional Fee Required) 1:00 – 5:00 pm

SEE NEXT PAGE FOR DETAILS!

NCURA MARKETPLACE AND COMPLETE YOUR MEMBER PROFILE

9:00 pm

REGIONAL HOSPITALITY AND THE NETZONE!

THE

POWER OF

National Council of University Research Administrators | www.ncura.edu | #ncuraannual

Night at the

INTERNATIONAL SPY MUSEUM NCURA’s 62nd Annual Meeting will begin at the NEW International Spy Museum! The International Spy Museum features the largest collection of international espionage artifacts ever placed on public display. From the ice axe used to kill Trotsky to the East German bra camera used for surveillance photos, these artifacts illuminate the work of spies and espionage operations as well as help bring to life the strategies and techniques of the people behind some of the most secretive missions in world history. Go inside the hunt for bin Laden, hear real spies tell the stories of their most pulse pounding moments, or just try to hang like James Bond. You can also enhance your visit by accepting the Undercover Mission. This RFID-enabled experience tracks your performance on interactives and provides you with a debrief upon conclusion. Enjoy an evening of delicious food and refreshments while exploring the amazing exhibits and networking with your colleagues. This event is included in your conference registration. Guest tickets will be available for purchase in June. Bus transportation to and from the museum will be offered, along with a heavy hors d’oeuvres.

JOIN THE ACTIVITY!

Board buses (Terrace Level of the Washington Hilton)

PHOTO CREDITS: INTERNATIONAL SPY MUSEUM

6:00 – 6:30 pm

Buses depart Washington Hilton hotel for the museum 6:30 pm Reception

7:00 – 10:00 pm

1st set of buses to depart museum

8:00 – 9:00 pm

Last buses to depart museum

10:00 pm

If you decide to take the metro, instructions below: Metro Stop: L’Enfant Plaza (Blue/Orange/Green/Yellow lines), exit L’Enfant Plaza Mall Concourse, 9th & D Sts. Walking Directions when you exit the Metro: Proceed to the L’Enfant Plaza Mall Concourse, take the L’Enfant Plaza exit up the escalator to enter the L’Enfant Plaza food court. Note: you will see Starbucks on your right as you reach the top of the escalator. Enter the glass doors straight ahead to access the food court. At the first hallway, when you reach Roti Mediterranean Grill, turn right. Continue straight until you reach the Jamba Juice stand. You will see a large flight of stairs in front of you. Take the stairs up to the ground level and exit through the glass doors to your left once you reach the top. You have reached the back side of the museum. Walk towards 10th Street, SW to access the museum’s main lobby doors. If an elevator is preferred, one is located in front of the Jamba Juice. Take it to the Plaza level. The museum will be directly behind you when you exit from the elevator vestibule. Please note the only ADA Accessible exit from L’Enfant Plaza is the 7th Street exit. If you take this exit you can pick up the free Southwest Shuttle at its 7th Street stop.

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

AGENDA Monday, August 10, 2020

YOU THE

POWER OF

Agenda

MONDAY | AUGUST 10, 2020

6:15 – 7:15 am | NCURA FUN RUN AND POWER WALK Come and enjoy a morning of fitness, fun, and friendship! Meet in the main lobby at 6:15 am for this burst of fresh air.

7:15 am – 5:00 pm | AM62 CONCIERGE/REGISTRATION AND EXPOSITION 2020 7:15 – 8:00 am | CONTINENTAL BREAKFAST AND BREAKFAST CONNECT TABLES 8:15 – 9:45 am | KEYNOTE ADDRESS AND PRESENTATION OF AWARDS PRESENTATION OF AWARDS

> Outstanding Achievement in Research Administration Award > Joseph Carrabino Award > Julia Jacobsen Distinguished Service Award > The NCURA Distinguished Educator Designation

KEYNOTE ADDRESS Join us for an outstanding keynote address from an NBC Award-Winning Journalist, Political Reporter and White House/Capitol Hill Correspondent.

THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

9:45 am – 5:00 pm | NCURA MARKETPLACE AND COMPLETE YOUR MEMBER PROFILE 9:45 – 10:15 am | NETWORKING AND REFRESHMENT BREAK

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS CLINICAL/MEDICAL

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BASIC

TRENDS IN MASTER CLINICAL RESEARCH AGREEMENTS LIBBY D. SALBERG*, Director, Office of Contracts Management, Vanderbilt University Medical Center CLINICAL/MEDICAL

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INTERMEDIATE

IMPROVING EFFICIENCY IN REGULATORY OPERATIONS AND COMPLIANCE THROUGH STRATEGIC INITIATIVES

Market globalization, protocol sophistication and technological advancement are altering the clinical trial landscape and increasing the complexity of regulatory administration. Optimizing regulatory operations is, therefore, paramount to overcoming the growing challenges facing the academic research community. Specifically, understanding how to streamline processes adequately and strategically, particularly with respect to the process controls associated with regulatory governance and submissions, enables institutions to significantly reduce time to activation and protocol noncompliance, thereby increasing the efficiency of the overall service line.

LEARNING OBJECTIVES • Participants will learn to optimize regulatory operations and increase efficiencies by: – creating organizational structure; – defining staff roles and responsibilities; – developing regulatory process workflows; and – considering regulatory outsourcing and best practices. PREREQUISITES Participants will want experience in clinical research compliance, regulatory and/or operations in academic, community, and industry settings. Prepare to learn and discuss best practices for regulatory operations across various clinical research institutions.

This session describes the regulatory strategies that drive change and promote efficiency using a centralized operating model that strengthens compliance, internal realignment, and scalability. To overcome unique challenges, each institution must leverage best practices to redefine, implement, and assess process workflows. MAJA REDZIC*, Research Associate, Huron Consulting Group TINA LIPINCZYK-BOWDISH, Director, Finance and Regulatory Affairs, Wilmot Cancer Institute, University of Rochester Medical Center ANDREW NILSON, Associate Consultant, Huron

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued DEPARTMENTAL

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BASIC

OH NO, NOT ANOTHER BUDGETING SESSION: BUT SERIOUSLY, WHAT DID I FORGET?

Creating budgets with a PI can be challenging. This session will explore ways to develop an understanding of your PI’s science, developing an accurate budget. In doing this, you will gain the understanding and perspective of managing from Pre-Award to Post-Award.

LEARNING OBJECTIVES • Participants will learn how to get to know your PI’s science so you can pull a budget together. • Participants will learn how to match the budget to the science. • Participants will discuss ways to manage what was proposed at Pre-Award from the Post-Award perspective. • Participants will learn the ‘if this, then’ scenarios. PREREQUISITES None

BETTY A. MORGAN*, Grants and Contracts Manager, Office of Sponsored Research, Duke University LORRIE ROBBINS, Research Administration Manager, Duke University

EXECUTIVE LEVEL

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ADVANCED

WHAT DOES IT TAKE TO BE AN EFFECTIVE RESEARCH ADMINISTRATION EXECUTIVE? KIM MORELAND*, Associate Vice Chancellor for Research & Sponsored Programs, University of Wisconsin-Madison, NCURA Distinguished Educator FEDERAL/SPONSORS/AGENCIES

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OVERVIEW

FLOWDOWN: CRAFTING FEDERAL SUBCONTRACTS

This session introduces participants to the basics of drafting outgoing subcontracts issued under a prime federal contract. A specific emphasis is placed on understanding Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR) clauses and prescriptions. The session will examine federal contract flowdown requirements, priorities for research subcontracts, and common challenges. We will cover interpretation and application of FAR/DFAR clause prescriptions based on the contract’s funding mechanism, type of subcontractor, and the scope of work, as well as key clauses that may require adaptation to conform with standard university subcontract language.

LEARNING OBJECTIVES • Participants will be able to identify a prime federal contract. • Participants will be able to recognize and lookup full text FAR/DFAR clauses. • Participants will understand FAR/DFAR prescriptions. • Participants will be able to identify mandatory and conditional flowdown requirements. • Participants will learn to interpret applicability of FAR/ DFAR clauses to different types of subcontracts. • Participants will be able to identify and mitigate conflicts between template subcontract language and federal flowdown. PREREQUISITES Participants will want at least 1-3 years of Research Administration or equivalent experience to achieve learning objectives. This session is appropriate for new and developing grants and contracts administrators, research administrators, and college and departmental administrators.

ZACHARY J. BYRNES*, Associate Director for Grants Management and Contracting, Office of Sponsored Programs, University of Pittsburgh

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued FINANCIAL/POST-AWARD

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ADVANCED

THE CLOSER: EFFECTIVE PRACTICES TO STREAMLINE AND COORDINATE SPONSORED PROJECT CLOSEOUT

A lot of activity happens in the last 90 days of the award period – and in the 90 days after that – to bring the award to a financial and technical conclusion. A successful award closeout requires a high degree of coordination and communication, especially to bring all the financial aspects to that ever-elusive goal: a $0 balance! Further, because getting to a $0 balance is such a challenge and falling behind on closeouts can lead to a backlog of expired awards, there are opportunities to take an expedited approach to financial cleanup.

LEARNING OBJECTIVES • Participants will learn to coalesce the technical, financial and administrative processes into an effective award closeout function. • Participants will be able to use technological solutions and tools to better manage the process, monitor status and report on financial standing. PREREQUISITES Participants will want at least 2-4 years of PostAward grants management experience with a sound understanding of fund accounting, award closeout, financial reconciliation and financial statement requirements for a research institution.

This session will review best, and alternative, practices to achieve that $0 balance goal with a focus on: • Business process and workflows, including financial status confirmation and tracking, hand-offs between departments, central Post-Award and billing teams. • Alternative reconciliation strategies to enable an expedited closeout approach. • Managing invoicing and receivables using the expedited closeout approach. • Integration and coordination between final invoice submission, Letter of Credit Draw and sponsor reporting. • Effective use of technology to track pending financial and system clean-up transactions. MARISA ZUSKAR*, Senior Director, Research Enterprise Solutions, Huron

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

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OVERVIEW

HORIZON EUROPE AND COLLABORATION OPPORTUNITIES FOR NON-EU INSTITUTIONS

The session will give an introduction into the structure, legal and financial framework of the new Framework Programme sponsored by the European Commission, Horizon Europe, which will be launched on January 1, 2021 for a duration of 7 years. Horizon Europe succeeds Horizon2020 as one of the biggest funding programs in the world and foresees the cooperation with research organizations based around the world. This session aims at showcasing those elements of continuation, novelty and differences from Horizon 2020.

LEARNING OBJECTIVES • Participants will learn how Horizon Europe is structured and how it differs from Horizon2020. • Participants will also learn what calls are open to countries outside of the EU and on what legal basis funding is/or not available. PREREQUISITES Participants will benefit from having a basic knowledge of EC sponsored Framework Programme Horizon2020, although the presentation will focus on the new Framework Programme and will give a general introduction into it.

We also want to explain how institutions based outside of the EU can participate in this program and under what legal framework. We will focus on the opportunities for US based organizations under bilateral agreements between US and the EU, and opportunities for Third Countries that do not have bilateral agreements in place as such but could participate against funding or no-funding grounds. DANIELA AMADIO*, Head of Research Grants (Pre-Award), Research & Innovation, King’s College London BELLA BLAHER, Faculty Research Manager, Education, University of Melbourne LUIGI PELLEGRINO, Head, Research Area, Bocconi University PRE-AWARD

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INTERMEDIATE

FORWARD-THINKING STRATEGIES AND BEST PRACTICES IN PRE-AWARD

Is it worth applying to that RFP when it states up front that the awards will have terms that your university cannot accept? What can be done about a non-negotiable award agreement that is in direct conflict with institutional priorities? Research administration, like the science it supports, is an ever-evolving field and there are constantly new challenges to face and obstacles to overcome. This session will discuss strategies for solving burdensome Pre-Award problems while still adhering to institutional best practices. Emphasis will be placed on proposal decision-making to mitigate issues from the outset, along with a high-level overview of negotiating problematic award terms.

LEARNING OBJECTIVES • Participants will be able to review RFPs with an eye for spotting potential problems. • Participants will learn strategies to negotiate potential roadblocks before they become actual issues. • Participants will learn how to successfully mitigate risk when all else fails. PREREQUISITES An understanding of the proposal submission and award negotiation process will be helpful for session participants.

KRISTA ROZNOVSKY*, Senior Contract and Grant Officer, Office of Sponsored Research Pre-Award, Stanford University

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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OVERVIEW

PUTTING THE PUZZLE TOGETHER: BUILDING/ GROWING AN OFFICE OF RESEARCH AT A PUI

So, you have been tasked with organizing your research efforts and growing the portfolio at your PUI? Great! What an exciting endeavor. Now, where do you start? What pieces are most important? What services do you offer? How do you staff it? How do you grow it? These are some of the questions we asked when we were handed the pieces of what became the sponsored research enterprises at our institutions. This session will be a discussion of how we answered the questions, how we would answer some of them differently now, and how you can apply these lessons to your own institution.

LEARNING OBJECTIVES • Participants will understand an intentional, stepwise model for organizing a research enterprise. • Participants will be able to apply the model to your organization. • Participants will learn to evaluate institutional progress. • Participants will be able to identify next steps. PREREQUISITES Participants will want a broad understanding of their research enterprise and an appetite for learning.

LINNEA MINNEMA*, Director of Grants and Sponsored Programs, Office of Research, Samford University PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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OVERVIEW

LAYING THE GROUNDWORK: UTILIZING INTERNAL FUNDING PROGRAMS FOR FUTURE SUCCESS AT PUIs

This session will describe, through case studies at Minnesota State Mankato & Ball State University, how internal funding programs can be utilized to support faculty in securing external funding success throughout their career. Time will also be provided for participants to share their own experiences with internal funding programs.

LEARNING OBJECTIVES • Participants will be able to review grant guidelines & rubrics to see what has been successful for the application process. • Participants will get ideas on workshops and one-onone sessions to help PIs develop their proposal. • Participants will hear the process on how to engage PIs after the internal award. PREREQUISITES Some experience with internal funding programs would be helpful.

JUSTIN M. MILLER*, Director, Sponsored Projects Administration, Ball State University

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

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OVERVIEW

BEYOND DIVERSITY: ESTABLISHING INCLUSIVE AND EQUITABLE RESEARCH SUPPORT, ADMINISTRATION AND MANAGEMENT FOR A GLOBAL FUTURE

Higher Education Institutions (HEIs) across the globe are increasingly recognizing the importance, duty and responsibility for creating more inclusive research working environments and practices for the 21st century and beyond. Equality and diversity is something that many institutions, teams and individuals are working with, however, achieving a truly inclusive and equitable research support environment is rarely given the time, effort and resources needed to achieve long lasting results and impact. As Research Managers and Administrators, as well as working with diverse teams, we are increasingly working in international environments and contexts, with projects that have a global reach and impact, whilst attempting to constantly evolve in response to changing needs and expectations of the various stakeholders we come across and work with.

LEARNING OBJECTIVES • Participants will discuss how equality, diversity and inclusion is essential to providing quality and impactful Research Management and Administration. • Participants will leave with a good understanding of the importance of equality, diversity and inclusion in the context of research support. • Participants will understand how to implement simple actions for fostering, supporting and improving equitable and meaningful Research Management and Administration through discussion and shared best practice. • Participants will have the ability to understand individual and team roles in supporting progress towards more equitable and diverse working environments. • Participants will be more confident to engage in open and transparent dialogue around equality, diversity and inclusion. PREREQUISITES None

During this discussion, there will be an opportunity to consider some of the current and future challenges Research Managers and Administrators are facing in providing truly inclusive research support and management. It will explore why actively seeking to address equality, diversity and inclusion should be critical and fundamental goals and aspirations for becoming excellent and effective Research Managers and Administrators. It will provide an opportunity to discuss whether change should be “evolutionary” or “revolutionary,” and what change might actual look like, for building resilient, sustainable and agile work environments for the future. Delegates will be encouraged to think about practical actions and activities they can share, promote and adopt, in order to drive changes in behaviors, values and practice. ANNETTE HAY*, Senior Research Delivery Support Partner, Trusts and Foundations, Coventry University

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

EFFECTIVE PRESENTATIONS

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OVERVIEW

As a Research Administrator, you are often explaining issues surrounding sponsored research and the administration of grants and contracts. Yet making the transition from ‘explainer of facts’ to ‘facilitator of knowledge’ can be tricky. We will spend time outlining the various modes of NCURA conference presentations as discussion leaders, panelists, or workshop faculty; exploring the complexities of team presentations; and writing descriptions to potentially submit for future NCURA meetings. We will touch on adult learning preferences, potential teaching activities, and approaches to presentation execution in that context. These may make the difference between participants surfing the web on their smart phones or being fully engaged.

LEARNING OBJECTIVES • Participants will be able to identify various types of NCURA presentations and identify strategies for each presentation type. PREREQUISITES None

HEATHER M. OFFHAUS*, Director, Medical School Grant Services & Analysis, Office of Research, University of MichiganAnn Arbor ROBYN B. REMOTIGUE, Director, Office of Research Services, School of Public Health, University of North Texas Health Science Center at Fort Worth RESEARCH COMPLIANCE/ETHICS

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INTERMEDIATE

COI: ADAPTING TO HEIGHTENED SCRUTINY

As federal sponsors have turned their attention to conflicts of interest, particularly those involving foreign entities, many research administrators have needed to reconsider their internal controls. This session will demonstrate how administrators have responded to these concerns by closing reporting gaps, improving communication channels, revising procedures, and increasing training and awareness.

LEARNING OBJECTIVES • Participants will understand how to adapt internal controls for conflicts of interest to new sponsor expectations. • Participants will discover how to review disclosures through a different lens. • Participants will learn from the experiences and challenges of other participants. PREREQUISITES Participants will want some familiarity with conflict of interest disclosure requirements and procedures in higher education – whether in the office reviewing disclosures, the sponsored programs office, or by working with faculty/investigators on proposal submissions and award management.

KRISTEN HARDING*, Research Compliance Officer, FAS Research Administration Services, Harvard University MARY E. SCHMIEDEL, Senior Director, Office of Research Oversight, Georgetown University DENISE M. MOODY, Former Senior Director of Research Compliance, Research Administration Services, Faculty of Arts, Harvard University

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS DISCUSSION GROUPS CLINICAL/MEDICAL

BUDGETING FOR INDUSTRY-SPONSORED CLINICAL TRIALS

As institutions look for ways to expand their funding portfolio in the current research environment, there have been increased efforts to partner with industry sponsors at academic medical centers and universities. While every clinical trial is different, there are some aspects of clinical trial budgeting that can be applied broadly, as well as techniques to negotiate with sponsors to arrive at a final budget on which all stakeholders will agree. This discussion will ask participants to share their experiences and tips for negotiating with sponsors to ensure studies are budgeted accurately and fairly for all parties. Participants will benefit from having experience with budgeting for industry-sponsored clinical trials, however those new this area are also welcome to come pick up suggestions as they start their own programs. LYNELLE CORTELLINI*, Administrative Director, Division of Clinical Research, Massachusetts General Hospital DEPARTMENTAL

PRE-AWARD ESSENTIALS

In this discussion we will focus on some of the skills needed to function as an efficient Pre-Award administrator in a growing department (both in faculty and research grants). Participants will learn how to effectively communicate grant deadlines, how to assist faculty with different needs and how to handle multiple grant submissions at once. We will also look at why it is important to collect data at the Pre-Award stage and how to communicate that data to other departments in the institution. WILLIAM McCORMACK*, Associate Director, Research Administration, New York University FEDERAL/SPONSORS/AGENCIES

HOW TO PARTNER WITH MINORITY SERVING INSTITUTIONS AND WIN!

This interactive discussion will focus on the strengths of MSIs and the benefits of strong partnerships between PWIs and MSIs, with a focus on training the next generation of highly-qualified scientists, engineers, and medical professionals--and on increasing diversity in our STEMM workforce. Participants will be asked to share “best practices” with respect to partnerships with MSIs, including opportunities for shared laboratory experiences, faculty and student exchanges, and successful collaboration with the private sector. In addition, strategies for overcoming the barriers to effective and sustained partnerships will be addressed. TOM RUDIN*, Director, Board on Higher Education and Workforce, National Academies of Sciences, Engineering, and Medicine

YOU THE

FINANCIAL/POST-AWARD

POWER

SERVICE CENTERS: FREQUENTLY ASKED QUESTIONS

In this discussion group we will answer your frequently asked questions about service centers. Can I include depreciation in my center rates? How often must I review my rates? What am I allowed to use my surplus on? Can I include just the maintenance contract in the rate and pay for the salaries from departmental funds? CAROLINE M. BEEMAN*, Director, MAXIMUS Higher Education, Inc.

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

BUILDING UP A NETWORK OF CONTACTS OUTSIDE YOUR COUNTRY JAROSLAV SIP*, CFO/BD, Czech Technical University in Prague PRE-AWARD

ENGAGING REMOTE STAFF

Increasingly, institutions have staff working in locations other than their primary office for a variety of reasons. Some institutions are using remote staff to cut expenses, improve productivity, or offer on-location customer service within other departments across campus. While some allow remote work as a way to retain quality staff. With today’s technology, staff can work from any location while keeping in touch with the rest of their team, but how can you ensure your team is working effectively when they are in different locations? In this session, we will explore the complexities of engaging a team that works remotely. We will discuss the benefits and ways to troubleshoot management concerns and issues if they arise. We will share ideas for encouraging productivity and team work, discuss the use of technology and talk about how to use meetings to effectively increase engagement. Participants will have an opportunity to share what works and discuss challenges with colleagues. AMY CAMILLERI*, Associate Director, Office of Research Services, University of Pennsylvania PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

WHERE DO I BELONG? SWITCHING BETWEEN PUI AND RESEARCH INTENSIVE INSTITUTIONS

Research administration occurs in a multitude of different environments. Most of us work in Institutions of Higher Education, which will be the focus of this discussion group. We will hash out some of the various differences between PUIs and Research Intensive Institutions as well as talk about some of the pain points of switching between the two as a result of a career opportunity. For those of you struggling with a change or anticipating making a change, this discussion group is for you! TONYA PINKERTON*, Proposal Development Manager, Research Development Services, Georgetown University Medical Center

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

10:15 – 11:30 am: EDUCATION SESSIONS DISCUSSION GROUPS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

I’M A NEW RESEARCH ADMINISTRATOR, WHAT SHOULD I KNOW TO BE SUCCESSFUL IN MY ROLE?

You are new to research administration. Now what? Everyone wants to be able to look back and feel they had a successful career. This interactive discussion group will offer insight into the many opportunities that await you in the field of research administration. This group, led by a diverse professional background, will help you explore the scope of opportunities in the research administration field. TIMOTHY SCHAILEY*, Director, Research Administration, Office of Research Administration, Thomas Jefferson University JEROD KERSEY, Grant Writer, University of Central Oklahoma RESEARCH COMPLIANCE/ETHICS

RISK MANAGEMENT AND MITIGATION

Do you ever wonder about the ‘why’ behind your institution’s processes and controls? For example, why do certain transactions go through multiple reviews? Or why you don’t have access to a specific report in your award system? Or how about, why and when the PI has to approve a purchase? In this discussion we will walk through an overview of the risk management and mitigation strategies, roles, and techniques in play in the higher education industry, and how your institution’s risk strategy can impact your role. We will cover topics such as: • The role of the Board of Trustees, the President, and senior leadership in risk oversight • The interplay between risk management groups including internal audit, compliance, enterprise risk management, and others • Key institutional risk management practices including risk assessments, implementation of internal controls, and monitoring and oversight procedures • The concept of risk culture and risk appetite and how this can impact the relative stringency of your controls ASHLEY DEIHR*, Partner, Baker Tilly

11:30 am – 1:15 pm | NETWORKING LUNCHEON

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS CONCURRENT SESSIONS CLINICAL/MEDICAL

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ADVANCED

COVERAGE ANALYSIS

This session will provide you with an appreciation of what coverage analysis is and how it is utilized within the research structure. You will receive the essentials around determining a qualifying trial, and appreciate the CMS rules, statutes, regulations, manuals, transmittals, and guidelines with compliance in mind!

LEARNING OBJECTIVES • Participants will be able to analyze routine costs within guidelines, NCDs, and LCDs. • Participants will understand how to ensure that the consent form language matches the coverage analysis. • Participants will be able to apply effective contract language congruent to a coverage analysis. • Participants will learn how to critique coding, billing and claims processing.

KELLY M. WILLENBERG*, Manager, Kelly Willenberg & Associates DEPARTMENTAL

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ADVANCED

SAME GOALS, DIFFERENT PRIORITIES: COLLABORATING WHEN YOU COME FROM DIFFERENT WORLDS

This course will deliver a discussion on the major sticking points between central research administration vs. that of a school or department perspective on trying to manage their research portfolio against the risk and budgetary impacts of doing research.

LEARNING OBJECTIVES • Participants will understand the viewpoints of Central Research Administration versus a school or college perspective. • Participants will discuss items such as facilities and administration (F&A) rate recoveries and how they are disbursed or waived and what the impacts are in both areas from a budget, rate and investment perspective. • Participants will also discuss other items such as cost sharing, space management, budget development and risk assessments to understand how each are viewed centrally vs. in a school and what the impacts are to each from a risk, compliance and budgetary standpoint. PREREQUISITES Participants will want a general understanding of research administration working in either a central research administration office or a department or school’s research administration function.

STEVEN LICHTENSTEIN*, Assistant Dean, School of Medicine, University of Virginia KERRY PELUSO, Assistant Vice President for Research Administration & Finance, Office of Research, Florida State University, NCURA Distinguished Educator

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued FEDERAL/SPONSORS/AGENCIES

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OVERVIEW

NAVIGATING MY NCBI: GUIDANCE FOR PREPARING RPPRS COMPLIANT WITH NIH PUBLIC ACCESS POLICY, AND ASSISTING PIS WITH THE UPKEEP OF THEIR “MY BIBLIOGRAPHY” This session will cover the NIH Public Access policy, My NCBI, My Bibliography, and NIHMS, defining their relationship with RPPRs. Our panel will help Research Administrators tackle issues that arise with the noncompliant publication when preparing an RPPR. We will inform Research Administrators on how to navigate My NCBI, identify non-compliant publications, and identify the ways to get those publications compliant. We will also show how Research Administrators can track publications in between RPPR submissions, to prevent non-compliance issues that might arise when an RPPR deadline is near.

LEARNING OBJECTIVES • Participants will be able to identify non-compliant publications in My NCBI per the NIH Public Access Policy and actions available to the Research Administrator when reporting publications during an RPPR submission. • Participants will learn to navigate the MY NCBI website along with the related NIHMS website. • Participants will learn how to assist PIs with the ongoing upkeep of their My Bibliography within My NCBI to maintain compliance with the NIH Public Access Policy. PREREQUISITES None

WENDY D. DIEDRICH*, Grants and Contracts Administrator, Research Administration and Grant Management, University of Minnesota-Twin Cities FEDERAL/SPONSORS/AGENCIES

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OVERVIEW

FEDERAL UPDATES: IMPACT ON UNIVERSITIES MK KARAFONDA*, Vice President Research Implementation Practices & Product Development, Streamlyne

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued FINANCIAL/POST-AWARD

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INTERMEDIATE

THE IMPORTANCE OF ASSET MANAGEMENT AND ACCURATE PROPERTY MANAGEMENT INFORMATION

Institutions of Higher Education have many financial reporting requirements. One of the most significant investments that an institution has is its land, land improvements, campus infrastructure, leasehold improvements, moveable equipment, as well as its intangible/intellectual property assets. This session will provide the conference participants with a detailed review of the various asset management, financial reporting, stewardship and departmental responsibilities for the management and accountability for these assets assigned to them. This presentation will review the important reporting requirements and will address common challenges that we all have from time to time. We will also address other related reporting issues that institutions are faced with such as OMB’s Uniform Guidance, “sensitive assets” accountability, the importance of insurable values for proper insurance placement values for your institutions buildings and moveable equipment. Additionally, some institutions are considering Public/Private Partnerships (P-3’s), and we will address that concept as well. We will also speak to institutions that have Affiliated Medical Centers/Hospitals/Schools of Medicine, as well as assets utilized in research situated at the institutions main campus, or regional campus locations.

LEARNING OBJECTIVES • Participants will have a better understanding of asset reporting requirements, challenges/recommendations, and possible solutions for those challenges. The session will be interactive in that participants can ask questions throughout our presentation. • Participants will relate to the requirements facing us all and hopefully return to their institutions with thoughts and recommendations to share with their colleagues to enhance their awareness/solutions regarding these asset classifications. • Participants will have a better understanding of the overall reporting requirements to confirm, revise, and update their data to meet their reporting requirements to avoid any possible misunderstandings during annual internal/independent audit reviews. PREREQUISITES Audience typically includes large academic institutions/ academic research institutions and academic medical centers/hospitals, etc.

We will provide examples of challenges, as well as successes throughout the presentation. We will also address questions raised during our session as well as provide the presenters contact details for any questions subsequent to the presentation. KEVIN J. MCHUGH*, Senior Manager, Attain

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

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OVERVIEW

TOP THREE COMPONENTS OF MEASURING RESEARCH IMPACT

Research Impact is becoming increasingly important for funders, as well as researchers. Institutions are keenly interested in collecting data on the results of research, discoveries, outcomes, and reporting on them. Showing the value of funded research allows funders to evaluate impact and make decisions about potential future phases.

LEARNING OBJECTIVES • Participants will discuss developments on measuring and reporting research impact in the U.S. and the UK. • Participants will be given examples of evidence collection, measurement techniques and reporting. PREREQUISITES Participants will want a basic knowledge of research outputs (academic journal publications, etc.) and impact metrics (citation impact, etc.).

RANDY OZDEN*, President and CEO, Streamlyne MARTIN KIRK, Operations Director, Research & Innovation, King’s College London PRE-AWARD

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ADVANCED

INSTITUTIONAL PROPOSAL ROUTING DEADLINES: ESTABLISHMENT AND ENFORCEMENT

The one thing we all need, but no one has, is more time. Simply put, we need more time to review proposals if we are to do so effectively in today’s research environment. What was once ensuring budgets add up and the right documents were uploaded has evolved to evaluating undue influence of foreign entities, theft of intellectual property, etc. In this session we will discuss how internal proposal deadlines have been established, implemented, and enforced at our institutions. We will share lessons learned, helpful tips, and hopefully find a little more time for you and your faculty to focus on what each of you do best.

LEARNING OBJECTIVES • Participants will learn how deadlines have been implemented. • Participants will be able to examine different enforcement practices. • Participants will review lessons learned and outcomes from other institutions. PREREQUISITES Participants will benefit from having an understanding of standard internal requirements of a Pre-Award Sponsored Programs office and proposal review and submission requirements from sponsor and institutional perspectives.

DAVID K. SMELSER*, Assistant Director, Office of Sponsored Programs, University of Tennessee AMANDA HAMAKER, Director, Pre-Award, Sponsored Program Services, Purdue University PAMELA A. WEBB, Associate Vice President for Research, Sponsored Projects Administration, University of Minnesota, NCURA Distinguished Educator PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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OVERVIEW

STRENGTHEN YOUR INSTITUTION THROUGH FEDERAL AGENCY DESIGNATIONS

This session will assist you and your institution’s upperlevel administration effectively evaluate PUI strengths in order to apply and obtain specific Federal agency designations such as Minority Serving Institution, USDA, non-Land Grant College of Agriculture, Cooperative Ecosystem Studies Unit Network, and others. The designations provide less competitive funding opportunities and can strengthen other proposals.

LEARNING OBJECTIVES • Participants will have a better understanding of institutional capacity building. PREREQUISITES None

RODNEY GRANEC*, Director, Office of Sponsored Programs, The University of West Alabama August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH ● OVERVIEW

CHAIR YOGA FOR ALL

Join NCURA’s Tara Bishop, Chopra Certified Yoga and Meditation Teacher, to experience the benefits of yoga, meditation and breathing while you come back to your natural state of balance. Namaste.

LEARNING OBJECTIVES • Participants will experience the union of body, mind and spirit through chair yoga, meditation and breathing. PREREQUISITES None

TARA E. BISHOP*, Deputy Chief Executive, National Council of University Research Administrators PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

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OVERVIEW

ACRO-GNOMES & GNOME-NCLATURE: RESEARCH ADMINISTRATION VOCABULARY

When you are new to research administration, one of the first things you notice is our specialized vocabulary and a sheer abundance of acronyms. Our goal in this session is to introduce common and uncommon references for research administration. We’ll even try a side-by-side guide of RA vocabulary and PI vocabulary. Join us as we tackle the basic and the baffling pieces of our vernacular in a fun gnome-filled session.

LEARNING OBJECTIVES • Participants will learn to break down the common vocabulary and acronyms in research administration. As we search for common understanding with our faculty, unit administrators, central administrators, etc., it is important that we all understand each other and break down the communication barriers. PREREQUISITES None

CARRIE CHESBRO*, Associate Director, Post-Award, Sponsored Projects Services, University of Oregon RESEARCH COMPLIANCE/ETHICS

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BASIC

TEAM SCIENCE, OPEN SCIENCE, BIG SCIENCE Presenter to be announced RESEARCH COMPLIANCE/ETHICS

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ADVANCED

CYBERSECURITY ISSUES IN RESEARCH

Research dollars and data now come with more terms and conditions than ever before. Many of these newer requirements are related to protecting and sharing data. Unfortunately, some of the grants, contracts, and cooperative agreements are loaded up with so many disparate security and privacy terms that it is difficult to figure out what really matters. In this interactive session, you will learn the specialized IT and cybersecurity risks and requirements associated with research activities, and how to review the requirements and the supporting processes. Participants will be provided with a template of typical practices for your institution to consider for addressing cybersecurity.

LEARNING OBJECTIVES • Participants will learn the specialized IT and cybersecurity risks associated with research activities. • Participants will discuss the various IT and cybersecurity requirements typically associated with research activities (e.g., export controls, FAR/DFARS, NIST).

MIKE CULLEN*, Director, Baker Tilly

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued RESEARCH DEVELOPMENT

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INTERMEDIATE

RESEARCH DEVELOPMENT STRATEGIES FOR FACULTY AT ALL LEVELS

Presenters will provide numerous strategies used, successfully & unsuccessfully, at their institutions to improve external funding

LEARNING OBJECTIVES • Participants will understand strategies presented and identify those that will fit their institution to promote growth in research funding. • Participants will learn to develop additional strategies as institutional goals change. • Participants will be able to match candidates to work with based on experience, need, and funder. PREREQUISITES Participants will want motivation to grow externally funded research at their institution.

ROBIN S. LEWIS*, Director, Office of Grants and Sponsored Projects, Georgia College & State University DELISA WILSON, Associate Vice President, Research and Sponsored Programs, Clark Atlanta University SYSTEMS/DATA/METRICS

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ADVANCED

TELLING YOUR RESEARCH ACTIVITY STORY: PROPOSAL, AWARD, AND EXPENDITURE DASHBOARDS

This session provides an overview of the processes the Ohio State University College of Education and Human Ecology research office took to answer important questions that the Dean, department chairs, and other leadership in the college asked us to answer. We built a robust proposal tracking database (PTDB) in REDCap and meshed those data with data from a university-supported research activity database to create a series of Tableaubased dashboards that tell an amazing story. Leadership can easily see the research activity of the college, departments, units, and individuals including trend and projection data. The PTDB also includes data that allows us to measure office efficiency and customer satisfaction. Participants will see a live demo of the PTDB and the research activity dashboards.

LEARNING OBJECTIVES • Participants will understand the underlying aims/ reasons for building the PTDB. • Participants will be able to identify and discuss key performance indicators (KPI) related to research activity. • Participants will examine and evaluate the visualization and story-telling power that dashboards provide. PREREQUISITES Participants will want a basic understanding of a variety of charts and graphs; computer programming terminologies and data analysis; the functionalities of relational database management systems, and the functionalities of analytics platforms that present data in a variety of ways.

ERIN BROTHERS*, Senior Sponsored Research Specialist, Division of Sponsored Programs, University of Iowa KIMBERLY LIGHTLE, Director of Research, EHE Office of Research, The Ohio State University

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS DISCUSSION GROUPS CLINICAL/MEDICAL

A YEAR LATER, DISCUSSION OF POST COMMON RULE EFFECT Presenter to be announced DEPARTMENTAL

CREATING VIBRANT RESEARCH ADMINISTRATION TEAMS, NO MATTER THE CULTURE, PRIORITIES AND PERSONALITIES

Managing a research administration office can be a challenging but highly rewarding experience. No matter the size of your office, significant departmental efficiencies can be realized by developing a vibrant team of research administrators that enhance your organization’s goals and culture. Drawing upon their individual experiences, this discussion group, led by seasoned research managers from the University of Michigan, will give insight into setting up a cohesive research administration office and how to hire the right team for the job at hand. Tips for setting team culture for your staff, discussions of unique ways of managing your team, and pitfalls experienced along the way, will be shared. Participants will be encouraged to provide examples from their own experiences to enrich the discussion. MELISSA M. KARBY*, Director of Research Administration, School of Dentistry, University of Michigan-Ann Arbor NICHOLAS G. PRIEUR, Research Administration Senior Manager, Youth and Social Issues Program, University of MichiganAnn Arbor EXECUTIVE LEVEL

CURRENT ISSUES AND CHALLENGES IN RESEARCH COMPLIANCE: WHAT KEEPS YOU UP AT NIGHT? Presenter to be announced FEDERAL/SPONSORS/AGENCIES

ADMINISTRATION OF AN NSF-FUNDED CENTER AT UNIVERSITY OF CALIFORNIA, MERCED

Administration of the NSF-CREST Center for Cellular and Biomolecular Machines at the University of California, Merced – an interdisciplinary federally-funded center – requires various responsibilities to keep research, education and outreach efforts on track and successful. Some of these include NSF annual reporting, oversight of grant funds, integration of both campus and NSF policies, proposal development, strategic planning and implementation of plans, programmatic oversight, supervision of staff, interactions with affiliates, and center representation. In this session, we will discuss lessons learned and strategies for success. CARRIE KOUADIO*, Executive Director, NSF-CREST Center for Cellular and Biomolecular Machines, University of California, Merced

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued FINANCIAL/POST-AWARD

WHEN GOOD BUDGETING GOES BAD: DISCUSSION OF ADVANCED BUDGETING ISSUES FOR THE SENIOR ADMINISTRATOR Presenter to be announced PRE-AWARD

DRIVING THE PRE-AWARD BUS: A DISCUSSION ABOUT DEMANDING PASSENGERS AND HOW TO AVOID UNINTENDED DETOURS

In a challenging funding environment, the process of managing the proposal submission cycle might feel just like driving a bus. Partners and collaborators step on an off at different stages of the route. Their various personalities and job functions have a direct impact on the degree and manner in which we interact with them – including our ability and willingness to take them where they might need to go. We all have passengers who ask too many questions and always seem to second-guess whether you know where you are going, while others are a welcome sight and know they are in good hands with you. This discussion group will focus on raising an awareness for some of the external factors that our partners who ride the bus may be bringing on board that contribute to a bumpy ride and offer some tips for how to deal with difficult passengers. JENNY GALLAHER*, Assistant Team Manager, Office of Sponsored Research, University of California-San Francisco PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

STAFFING & INVESTMENT CONSIDERATIONS IN SPONSORED PROJECTS OFFICES AT PUIs This discussion group will review various aspects and ideas about staffing and investment considerations at PUIs. We will provide a platform in which participants can freely discuss how PUIs at various institutions choose to staff their sponsored project offices, what role technology can play in their staffing decisions and what levels of staffing are needed to properly perform the functions of the sponsored project office at PUIs, etc. Discussions will also consider pitfalls and limitations PUIs have with staffing and investment and ways to mitigate such issues to ensure that the sponsored project office effectively and efficiently administers sponsored projects.

JASON COTTAM*, Director of Budget & Post-Award Administration, Business Office, Doane University

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

1:30 – 2:30 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

THE RESEARCH ADMINISTRATION TRAINEESHIP: THE UCSF PROGRAM TO RECRUIT AND TRAIN NEW STAFF INTO RESEARCH ADMINISTRATION The UCSF Research Administration Traineeship is a new 1 year employment program that aims to recruit and prepare new entrants to the research administration field. The creators of this traineeship will discuss the process to develop this program, including costs, garnering leadership buy in, and timelines. The UCSF team will describe the structure of the program, including the curriculum and learning outcomes for each rotation (Pre-Award, Post-Award, and Controller’s Office).

LAURA H. BARDE*, Research Services Manager, Office of Sponsored Research, University of California-San Francisco RESEARCH COMPLIANCE/ETHICS

COI: ADAPTING TO HEIGHTENED SCRUTINY (FOLLOW-UP TO CONCURRENT SESSION HELD MONDAY AT 10:15 AM)

As federal sponsors have turned their attention to conflicts of interest, particularly those involving foreign entities, many research administrators have needed to revisit their internal controls. This session will demonstrate how administrators have improved communication channels, revised procedures, cross-checked information, and increased training and awareness accordingly. KRISTEN HARDING*, Research Compliance Officer, FAS Research Administration Services, Harvard University DENISE M. MOODY, Former Senior Director of Research Compliance, Research Administration Services, Faculty of Arts, Harvard University

2:30 – 2:45 pm | NETWORKING AND REFRESHMENT BREAK 2:45 – 3:45 pm | REGIONAL BUSINESS MEETINGS Open to all Annual Meeting participants and led by the Region’s chairperson, the Regional Business Meetings introduce current and incoming officers, describe ongoing initiatives, and provide information on the regional meetings and how you can get involved in your region!

3:45 – 4:00 pm | NETWORKING AND REFRESHMENT BREAK

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS CLINICAL/MEDICAL

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BASIC

CRACKING THE CODE: BUILDING A SOUND HUMAN SUBJECTS CLINICAL TRIALS SECTION FOR NIH GRANT APPLICATIONS

Navigating the requirements for the new, onerous Human Subjects Section of NIH applications can be daunting. This session will explore the sections of the Human Subjects and Clinical Trials Information portion of NIH grant applications. You will learn helpful tips and key areas to focus on in order to support faculty. Sample case studies will be discussed to depict scenarios to discern which sections are required.

LEARNING OBJECTIVES • Participants will gain a basic understanding of what constitutes human subjects research and a clinical trial. • Participants will be able to understand the different sections of PHS Human Subjects and Clinical Trials Information from Forms Version F. PREREQUISITES None

LISA HINOJOSA*, Research Development & Trial Innovation Manager, Institute for Clinical and Translational Science, University of California-Irvine DEPARTMENTAL

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ADVANCED

WORKING WITH FACULTY

In this session, we will explore actual difficult interactions with faculty and principal investigators. This session is intended to be humorous and practical. The presenters will bring up difficult and challenging scenarios that occur in the department while working with researchers. We will then use role play and demonstrations to present opportunities to handle those challenges. Learners will find this to be interesting, thought-provoking, realistic, and will be a great way to close out the first day of sessions.

LEARNING OBJECTIVES • Participants will gain skills and knowledge in directly working with faculty through challenges. It is designed for the research administrator who works directly with faculty in research administration. PREREQUISITES Participants would benefit from having experience in working directly with faculty on a regular basis or a deep desire to know how to do so.

SAMANTHA J. WESTCOTT*, Sponsored Research Manager, Division of Physics, Mathematics and Astronomy, California Institute of Technology, NCURA Distinguished Educator KAY C. GILSTRAP, Assistant Director, Business Operations, Center for Molecular & Translational Medicine, Georgia State University FEDERAL/SPONSORS/AGENCIES

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OVERVIEW

SMART GRANTS: A MODEL FOR NEXT GENERATION GRANTS PAYMENTS – A DISTRIBUTED LEDGER (BLOCKCHAIN) USE CASE MICHAEL WETKLOW*, Deputy Chief Financial Officer and Division Director for Financial Management, NSF Division of Financial Management, National Science Foundation

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued FINANCIAL/POST-AWARD

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BASIC

NAVIGATING PRE- AND POST-AWARD MANAGEMENT FOR UNIVERSITY-WIDE CENTERS Presenter to be announced FINANCIAL/POST-AWARD

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ADVANCED

SUBAWARD INVOICE TRACKING ANGIE JOHNSON*, Post-Award Manager, Research and Sponsored Programs, University of Wisconsin-Madison GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

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OVERVIEW

DATA PROCESSING, PRIVACY, AND INFORMED CONSENT: THE GDPR AND ITS IMPACT ON U.S. UNIVERSITY RESEARCH Presenter to be announced PRE-AWARD

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BASIC

NIH R01 FOR BEGINNERS

This session will provide an overview for beginners related to NIH R01 submissions touching on key points and gaining familiarity with SF424 Instructions.

LEARNING OBJECTIVES • Participants will discuss the NIH Grant Cycle: Cradle to Grave. • Participants will learn frequently used terminology. • Participants will discuss program announcement highlights. • Participants will review NIH roles and effort rules. • Participants will discuss budgeting basics. • Participants will review the notice of award and responsibilities. PREREQUISITES None

SHELEZA MOHAMED*, Department Administrator, Department Financial Head, University of Texas Southwestern Medical Center

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued PRE-AWARD

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INTERMEDIATE

BUILDING BUDGET JUSTIFICATIONS THAT PROPEL PROPOSALS TO AWARD AND MAKE MANAGEMENT A SNAP!

A budget justification is the financial narrative of a project’s scope of work. When well-constructed and substantiated, it can bolster a proposal through the review process by adding credibility, reinforcing project goals and priorities, and demonstrating prudent proactive cost management. Moreover, a good budget justification - one that is both specific and comprehensive as well as flexible - sets award management up for success. Conversely, vague and/or generic budget justifications help neither proposals nor awards (should they actually be funded), and can potentially cause significant consternation during award management. This session will explore how to craft successful budget justifications including, but not limited to: tailoring for different sponsors, how to be strategically specific whilst retaining flexibility, how to demonstrate and emphasize prudent proactive cost management, calling out and justifying edge costs, how to guide investigators to provide the information needed for budget justifications, and common pitfalls/what NOT to include.

LEARNING OBJECTIVES • Participants will be able to tailor budget justifications to specific sponsors and projects to increase the likelihood of award. • Participants will be able to identify which project costs should always be specifically discussed in budget justifications and how to do so. • Participants will learn to avoid common budget justification pitfalls including information and/or language to avoid. PREREQUISITES Participants will want basic/intermediate Pre-Award experience and familiarity with NSF, NIH, and/or other federal as well as common non-federal agencies is recommended.

MEGAN DIETRICH*, Client Advocacy and Education Specialist, Office of Sponsored Research, Stanford University KRISTA ROZNOVSKY, Senior Contract and Grant Officer, Office of Sponsored Research Pre-Award, Stanford University

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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OVERVIEW

ALTERNATIVES TO EFFORT REPORTING: STRATEGIES FOR IMPLEMENTATION IN A SMALL, LIBERAL ARTS SETTING

This session will focus on strategies and examples of implementing the Alternatives to Effort (ATE) model at smaller, liberal arts institutions. Both general and sponsored program operations at PUIs, especially moderate to small-sized PUIs, have a very different make-up compared to large institutions. SPO-types at smaller PUIs often wear more hats than their counterparts at large schools, creating an even more pressing need to reduce administrative burden while maintaining compliance. At the same time, implementing what could be a relief to one facet of administrative duties comes with unique challenges at small schools where automated systems vary as well as levels of internal controls. Using the award life-cycle perspective with a focus on both best practices and institutional analysis, this session will provide guidance on what questions to ask, who to engage, and examples of tools from two PUIs who are implementing ATE. If you are considering moving away from traditional effort reporting but are not sure where to start at your PUI, this session is for you.

LEARNING OBJECTIVES • Participants will be able to identify key communication styles and how to manage them. PREREQUISITES None

SUNNY THOMPSON*, Grant Analyst, Texas Lutheran University PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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OVERVIEW

THE POWER OF ACTIVE LEARNING: STRATEGIES FOR CREATING ENGAGING PROFESSIONAL DEVELOPMENT Augmenting ‘lecture’ with active learning can help keep participants engaged in professional development sessions and deepen learning to improve retention and subsequent application of content. The presenters will model active learning in this session to highlight the strategies’ benefits and demonstrate how they can be applied in professional development for research administrators and faculty.

LEARNING OBJECTIVES • Participants will be able to identify benefits of active learning. • Participants will be able to apply active learning strategies to create engaging professional development for faculty and staff. PREREQUISITES None

HEATHER B. JOHNSTON*, Associate Director of Research Communications, Office for the Advancement of Research and Scholarship, Miami University

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

●

OVERVIEW

STAFF ENGAGEMENT & ESSENTIAL COMMUNICATION: GETTING PEOPLE EXCITED ABOUT THEIR JOBS

Have you ever struggled to get staff engaged and involved? Do you wonder why some people don’t engage and how you can change the behavior? Building a strong team can be challenging, but there are some key factors to staff engagement and satisfaction. In this session we will provide you advice on how to evaluate your own management and leadership style, provide techniques for managing teams, and discuss communication challenges and how to overcome them. We will provide examples of what our team has done, what has worked, and what has not.

LEARNING OBJECTIVES • Participants will be able to identify techniques for engaging staff, building and keeping a strong team. • Participants will want experience managing people. PREREQUISITES None

JENNIFER J. CORY DOESCHOT*, Director of Operations, Center for Definitive and Curative Medicine, Department of Pediatrics, Stanford University RESEARCH COMPLIANCE/ETHICS

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INTERMEDIATE

EU’S GDPR: PRIVACY, DATA COLLECTION, AND PROCESSING. THE IMPACT OF GDPR ON U.S.UNIVERSITY RESEARCH AND SPONSORED PROGRAMS CONTRACTING

This session will provide an overview of the GDPR- EU’s body of privacy regulation. This will cover background, definitions and how this regulation reaches U.S. university activities including research. With a focus on contracting issues, we will cover the lawful bases for data collection and processing; why traditional informed consent is not enough; data controllers versus data processors; how and why it differs from HIPAA; and, what other obligations are imposed.

LEARNING OBJECTIVES • Participants will be given examples of mistakes leaders/managers make. PREREQUISITES Participants will benefit from having familiarity with basic definitions and general background regarding the European Union’s General Data Protection Regulation and a general understanding of data privacy laws and regulations in the United States, including HIPAA.

SCOTT SHURTLEFF*, Director, Sponsored Programs, The Research Foundation for SUNY ADAM HANEY, Associate Counsel, Office of General Counsel, The State University of New York RUPAL VORA, Senior Associate, Contracts Management, Duke Clinical Research Institute

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued RESEARCH COMPLIANCE/ETHICS

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ADVANCED

RESEARCH MISCONDUCT AND ENFORCEMENT TRENDS

Through case studies and discussion of recent enforcement actions, this session will discuss hot topics in research misconduct investigations by HHS, DOJ, and other agencies. What are the items of highest risk? How can research administrators play a role in reducing their institution’s risk of an HHS or DOJ investigation? What are the issues that are likely to keep you up at night?

LEARNING OBJECTIVES • Participants will gain an understanding of the role that ORI, HHS-OIG, and DOJ play in research misconduct allegations. • Participants will learn ways to best manage and address concerns of whistleblowers within their institution. • Participants will learn strategies to reduce False Claims Act and CMP risks. PREREQUISITES Participants will want a basic understanding of research misconduct terminology and processes.

KERI GODIN*, Senior Director, Office of Research Integrity, Office for the Vice President for Research, Brown University STACEY SPRINGS, Research Integrity Officer, Faculty of Arts and Sciences, Harvard University DEREK ADAMS, Partner, Feldesman Tucker Leifer Fidell LLP KRISTEN SCHWENDINGER, Senior Counsel, Feldesman Tucker Leifer Fidell LLP

DISCUSSION GROUPS CLINICAL/MEDICAL

CLINICAL TRIAL MANAGEMENT WESLEY HARROTT*, Associate Vice President, Research Administration, Office of Sponsored Programs, University of Texas M.D. Anderson Cancer Center EXECUTIVE LEVEL

RESETTING THE DIAL: CHANGING CULTURE AFTER LEADERSHIP CHANGES

Have you been tasked with resetting expectations and shifting organizational culture after a change in leadership or structure? The inevitable changes in organizational culture can be exhilarating, tedious, and challenging, all at the same time. Achieving it effectively is its own art. This discussion will review how to prioritize organizational changes and wins, development of organizational expectations, communication, evaluation of progress, and how to navigate potential roadblocks. Participants will be encouraged to share questions and challenges that they are facing as they explore options for creating productive and successful culture shifts. CSILLA M. CSAPLÁR*, Director, Engineering Research Administration, School of Engineering, Stanford University HEATHER M. OFFHAUS, Director, Medical School Grant Services & Analysis, Office of Research, University of MichiganAnn Arbor

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued FINANCIAL/POST-AWARD

ALTERNATIVES TO EFFORT REPORTING Presenter to be announced GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

HOT TOPICS FOR NON-U.S. PARTNERS Presenter to be announced PRE-AWARD

ENFORCING YOUR INTERNAL GRANT PROPOSAL DEADLINES: WHAT WORKS AND WHAT DOESN’T?

Sponsor deadlines govern our world of research administration, but are your own internal Office of Sponsored Projects proposal review deadlines routinely ignored? Has your institution given up trying? We’ll review the pros and cons of strictly enforcing internal guidelines and explore ways to encourage or require PI timeliness and compliance. We’ll discuss how electronic research administration software may be able to help improve the situation. MATTY J. GILREATH*, Customer Success Manager, Cayuse DAVID K. SMELSER, Assistant Director, Office of Sponsored Programs, University of Tennessee PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

BEST PRACTICES FOR USING BANNER FINANCE RESEARCH ACCOUNTING MODULE IN PREDOMINANTLY UNDERGRADUATE INSTITUTIONS ANDREA L. SHERMAN*, Senior Accounting Analyst, Business Office/Office of College Grants, Franklin & Marshall

College

PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

IF YOU’RE NOT NETWORKING, YOU’RE NOT WORKING

Networking is an essential part of building your professional brand. Taking the time to connect with others can develop business relationships that could lead to opportunities for career growth. Participants should come prepared to share, discuss, and learn the art of networking. LAMAR K. OGLESBY*, Director, Grant & Contract Accounting, Rutgers, The State University of New Jersey

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

MONDAY | AUGUST 10, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued RESEARCH DEVELOPMENT

FROM IMPACTFUL RESEARCH TO THE $: SHOW ME THE MONEY!

So What. Does it Matter. Responsible Research. Impact and Exploitation. The current developments how research outcomes become impactful, be responsible and targeted towards the needs of global challenges, citizens and the world, also have influence on sponsored research programmes, as they put the focus increasingly on the topics mentioned above. The discussion is targeted towards a common understanding from various stakeholders around the table how they tackle these issues in their daily work-life. BRUNO K. WOERAN*, EU Affairs Manager & Innovation Networks, Merinova TechCenter, University of Vaasa SYSTEMS/DATA/METRICS

ERA, BLOCKCHAIN, HOT TOPICS LORI ANN SCHULTZ*, Senior Director, Research, Innovation & Impact, University of Arizona

5:30 pm | EVENING ZOO WALK Join your colleagues for an evening power walk to the Smithsonian’s National Zoo! A great way to end your busy day with fresh air and meet new colleagues. Members will meet at the Hilton’s terrace level entrance at 5:30 pm on Monday and enjoy a one hour power walk to the zoo. Participants will leave the zoo at 7 pm and return to the hotel around 7:30 pm. NCURA staff will meet you at the terrace level entrance to see you off with maps of the zoo to guide your power walk! The Hilton is at 1919 Connecticut Avenue and the zoo is at 3001 Connecticut Avenue, NW – a straight shot up Connecticut Avenue. Last admittance into the zoo is at 6:00 pm, and it closes at 7:00 pm. No sign up required...meet you on the terrace Monday at 5:30 pm!

6:00 pm | DINNER GROUPS NCURA is committed to providing all possible opportunities for you to build and grow your network. Please join your colleagues, for a relaxed evening and continue your conversations while enjoying a meal outside of the hotel. Volunteer to lead a dinner group to a local DC restaurant and make new connections with fellow NCURA members. NCURA staff will provide sign-up sheets for each restaurant, including the restaurant information and menu, along with a volunteer or two to lead the group. Come see us at the registration desk when you arrive!

9:00 pm | REGIONAL HOSPITALITY AND THE NETZONE!

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

AGENDA Tuesday, August 11, 2020

YOU THE

POWER OF

Agenda

TUESDAY | AUGUST 11, 2020

6:15 – 7:00 am | YOGA BLISS Yoga Bliss: Join NCURA’s own Tara Bishop for this restorative practice. We will bring ourselves back to our natural state of balance and tap into the bliss of body, mind, and spirit. Namaste.

7:15 am – 5:00 pm | AM62 CONCIERGE/REGISTRATION EXPOSITION 2020 NCURA MARKETPLACE COMPLETE YOUR MEMBER PROFILE

7:15 – 8:00 am | CONTINENTAL BREAKFAST AND BREAKFAST CONNECT TABLES

8:15 – 9:45 am: EDUCATION SESSIONS CONCURRENT SESSIONS CLINICAL/MEDICAL

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ADVANCED

FLIPSIDE: WHAT RESEARCH ADMINISTRATORS NEED TO KNOW ABOUT MOVING BETWEEN CLINICAL AND ACADEMIC OFFICES So you’re contemplating a role change in research administration? Perhaps moving from an NIH-focused research environment to the non-clinical/academic side of campus? Or, perhaps the reverse? Or, moving from a proposal facilitation to a contract negotiation role? What skills will you need to be successful?

This session will explore existing talents that are crosscutting and translational (e.g. managing staff, interpreting federal guidelines, relationship building, etc.) and the surprises that may await you on the flipside (e.g., budgeting for academic or calendar appointments, or summer salary; new sponsors and their electronic systems; supervising staff who know more than you do; new faculty; new science; new acronyms; new departmental policies, etc.) The panelists will discuss how problem solving, communication, and negotiation skills will be most important in navigating a successful move toward career advancement.

LEARNING OBJECTIVES • Participants will be able to recognize skills that are transferrable. • Participants will be able to assess and measure their own readiness for making a move. • Participants will be able to identify the ways to recognize gaps in their skills sets needing to be filled. PREREQUISITES Participants will want a minimum of 5 years working either in a clinical or academic setting. Take an inventory of your skills, assess your reasons for considering a change (running away or running towards?), and be prepared to shift your mindset.

GAI DORAN*, Director of Research, School of Forestry & Environmental Studies, Yale University SUSAN W. SEDWICK, Senior Consulting Specialist, Attain ROBYN B. REMOTIGUE, Director, Office of Research Services, School of Public Health, University of North Texas Health Science Center at Fort Worth

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

8:15 – 9:45 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued CLINICAL/MEDICAL

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ADVANCED

USING AN OPEN PAYMENTS ASK MONITORING TOOL FOR CLINICAL RESEARCH COI Presenter to be announced DEPARTMENTAL

●

BASIC

LET’S WORK TOGETHER! PRE- AND POSTAWARD ADMINISTRATOR INTERACTIONS & TOOLS

Whether you oversee the grant process from beginning to end or work with a counterpart or team, join us as we discuss best practices and the need to develop strong departmental and campus-wide relationships. Every department operates differently and each individual and situation brings a unique flair to the workplace. We will discuss tried and true methods of improving professional interactions between Pre- and Post-Award administrators, PI communication techniques, best practices every new administrator should know, job priorities and changing rolls. Led by both Pre- and PostAward administrators, this discussion is beneficial to both Pre-Award Research Administrators and Financial Research Administrators.

LEARNING OBJECTIVES • Participants will gain an understanding of the varying roles within the field of research administration and learn ways to mitigate difficult situations and changing job priorities through discussion and group participation. PREREQUISITES None

NATHAN S. HOLTSCLAW*, Business Officer, College of Health & Human Services, University of North Carolina at Wilmington EXECUTIVE LEVEL

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ADVANCED

EXECUTIVE FORUM. THE ADMINISTRATIVE CHALLENGES OF GOVERNMENT-INDUSTRYUNIVERSITY PARTNERSHIPS DAVID MAYO*, Director of Sponsored Research, California Institute of Technology, NCURA Distinguished Educator

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

8:15 – 9:45 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued FEDERAL/SPONSORS/AGENCIES

●

OVERVIEW

NATIONAL SCIENCE FOUNDATION (NSF) UPDATE

This session will cover new developments related to proposal and award policy at NSF. NSF staff will provide a comprehensive review of recent policy changes, major updates to NSF’s proposal system modernization efforts and NSF’s response to the COVID-19 pandemic.

LEARNING OBJECTIVES • Participants will learn about current and future NSF budgets, agency priorities, and involvement in electronic initiatives, including advances with proposal submission modernization and Research.gov. PREREQUISITES None

JEAN FELDMAN*, Head, Policy Office, Division of Institution and Award Support, Office of Budget, Finance & Award Management, National Science Foundation FINANCIAL/POST-AWARD

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INTERMEDIATE

BREAKING DOWN THE SILOS BETWEEN POSTAND PRE-AWARD

Research administration is all about efficiency and productivity. The less friction we put in the way of researchers while maintaining compliance, the more productive they can be. Even within research administration, there can be silos and interfaces that are not as cooperative or permeable as they should be. One of the most important interfaces is the Pre- to PostAward interface. This hand-off happens after a successful grant submission and after a positive funder adjudication, when an award letter arrives at the institution requiring a research account to be activated. At some institutions, this activity can take months. Meanwhile, the researcher is anxious to begin the new project and the pre-tenure clock can be ticking. This session looks closely at the role professional development plays in making the interface between Pre- and Post-Award more efficient and productive. It also looks at the importance of performance metrics to assure an optimal operation.

LEARNING OBJECTIVES • Participants will look closely on the role professional development plays in making the interface between Pre- and Post-Award more efficient and productive. • Participants will discuss strategies to improve the hand-offs between Pre- and Post-Award. PREREQUISITES Participants will want a basic understanding of the Pre- and Post-Award interface.

ROBERT C. ANDRESEN*, Director of Research Financial Services, Research and Sponsored Programs, University of Wisconsin-Madison, NCURA Distinguished Educator EVA BJÖRNDAL, Head of Post-Award, Research & Innovation, King’s College of London DANIELA AMADIO, Head of Research Grants (Pre-Award), Research & Innovation, King’s College London

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

8:15 – 9:45 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

●

OVERVIEW

OUR IDENTITY: RESEARCH ADMINISTRATION AS A PROFESSION Each year our profession is getting stronger, we’re connecting more globally and having fun along the way.

To better understand our profession, two surveys entitled ‘Research Administration as a Profession’ (RAAAP) have been conducted in 2016 and 2019. This presentation will provide insights and comparisons on the RAAAP survey results, with a particular focus on global trends and geographic differences.

LEARNING OBJECTIVES • Participants will gain insight into research administration leaders’ career experiences; roles they have had in their career and their career trajectory; and, demographics on educational background, country, institution, age range and gender. PREREQUISITES None

BRYONY J. WAKEFIELD*, Workstream Lead: Service Model | Access | Experience, Research Office, University of Melbourne PRE-AWARD

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ADVANCED

UNTANGLING THE NET: CONCEPTUAL PROMISES VERSUS CONTRACTUAL REALITIES This presentation will consist of an open forum setting where we will discuss complex scenarios that may occur during the establishment of sponsored contracts and agreements. We will discuss the best practices for analyzing and addressing a case study and will open the floor to discuss proven methods. The presenters will be ready to discuss their experiences and participants will be encouraged to share similar scenarios they have encountered as well.

LEARNING OBJECTIVES • Participants will learn how to approach various contract scenarios using our tested method. • Participants will discuss the process, effective communication tactics, and how to establish good relationships. • Participants will share group strategies for successful contract engagement. PREREQUISITES Participants will benefit from having a sponsored project Pre-Award and/or Post-Award background with proposal development and negotiation of research contracts within the university environment.

JENNIFER SILVER*, Director, Research Service Center, Liberal & Fine Arts, Business and Education, University of Texas at San Antonio JESSICA FERNANDEZ, Director of Contracts & Industry Agreements, Contracts & Industry Agreements, University of Texas at San Antonio AMY OSSOLA-PHILLIPS, Director, Research Service Center for Sciences and Engineering, University of Texas at San Antonio PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

●

OVERVIEW

CAN YOU BE AN EFFECTIVE PUI AND R2 INSTITUTION?

CAROLYN ELLIOTT-FARINO*, Executive Director, Office of Research, Kennesaw State University

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

8:15 – 9:45 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH ● OVERVIEW

CHURNING AND BURNING (OUT) WHY OVERWORKING AND MULTI-TASKING MIGHT NOT BE WORKING FOR YOU

Research Administrators tend to take on more job responsibilities than a 40 (or 80!) hour work week can hold. Do you find yourself saying, “Sure, I can do that!” and wondering why you volunteered? Realistic expectations and boundaries are critical to job success and satisfaction. As we grow busier and more distracted, what really happens to work quality when we react with only partial attention? Attention is key in relationship building, and relationships are the foundation for success for research administrators.

LEARNING OBJECTIVES • Participants will learn tips for mindful research administration. • Participants will be able to find ways to accomplish their to-do lists without compromising quality. • Participants will learn how understanding the job role of your peers can apply to real-life time savings and prioritization strategies. PREREQUISITES A knowledge of basic research administration duties will allow the participants to understand ways to affect their role.

IANTHE BRYANT-GAWTHROP*, Director, Research Regulatory Affairs and Human Research Protection Program, Purdue University Main Campus DIANE L. HILLEBRAND, Grants Manager, School of Medicine & Health Science, University of North Dakota RESEARCH COMPLIANCE/ETHICS

●

BASIC

RESPONSIBILITIES OF THE IACUC AND REDUCING INVESTIGATOR ADMINISTRATIVE BURDEN IN THE 21ST CENTURY

Did you know that the Institutional Animal Care and Use Committee (IACUC) is responsible for more than just protocol review or that the 21st Century Cures Act addresses animal research in addition to clinical research? This session will outline the federally mandated functions of the IACUC and provide details on how the 21st Century Cures Act is expected to reduce administrative burden in animal care and use programs, including impacts to investigators and their research team members.

LEARNING OBJECTIVES • Participants will learn about the responsibilities of the IACUC and how the 21st Century Cures Act is expected to reduce administrative burden for investigators and streamline certain IACUC responsibilities. PREREQUISITES None

BUFFY BEATTIE*, Director, Higher Education, Huron

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

8:15 – 9:45 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued RESEARCH DEVELOPMENT

●

ADVANCED

BEST PRACTICES WITH FOUNDATIONS: BUILDING RELATIONSHIPS TO PROMOTE EFFECTIVE INTERACTIONS

How do we work with private foundations to fund faculty research? How do we identify a good fit? How do we develop and maintain relationships between faculty, funders and central administration offices? Maureen Thompson-Siegel and Kelly Freidenfelds (Princeton) and Jonelle Bradshaw de Hernandez (UT-Austin) will discuss best practices to guide the work with private foundations, discuss case studies to illustrate relationship building and research development strategies.

LEARNING OBJECTIVES • Participants will develop a holistic relationship with a foundation funder. • Participants will be provided with support to faculty throughout the research development process. • Participants will learn to promote efficient and effective interactions between sponsored research and development offices. PREREQUISITES Participants will want an understanding of sponsored research funding available from foundations and the ability to direct faculty to related opportunities.

MAUREEN THOMPSON-SIEGEL*, Senior Grant and Contract Administrator, Office of Research and Project Administration, Princeton University KELLY FREIDENFELDS, Senior Associate Director, Corporate Engagement & Foundation Relations, Princeton University JONELLE BRADSHAWDE HERNANDEZ, Executive Director, Foundation Relations, Princeton University SYSTEMS/DATA/METRICS

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BASIC

HOW TO MAXIMIZE A TECHNOLOGY IMPLEMENTATION

Technology implementation projects are catalysts for higher-education institutions seeking to improve the efficiency of their organizational structure, business processes and policies. With the right tools and understanding, organizations can utilize the new technology to elevate their communications, streamline their procedures and improve metrics.

LEARNING OBJECTIVES • Participants will gain a better understanding of how technology implementations help reduce the administrative burden, as well as learn which policies and procedures to review to optimize operational efficiencies. PREREQUISITES None

Through case studies, this session will provide participants with actionable solutions to developing and implementing changes to business processes as a result of technology implementations. The session will address the challenges at different types of organizations: research institutes, universities and academic medical centers. FRANK CONTE*, Director, Huron LYNDA WOLTER, Higher Education Consulting Manager, Office of Sponsored Research, Huron

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

8:15 – 9:45 am: EDUCATION SESSIONS DISCUSSION GROUPS DEPARTMENTAL

ALLOCABILITY AMONG MULTIPLE PROJECTS: STRATEGIES AND METHODS FOR THE DEPARTMENTAL ADMINISTRATOR

Allocating costs to one sponsored project is difficult, adding costs to several projects can be overwhelming. When this occurs, the costs should be allocated in the same proportions as it benefits each award while adhering to sponsor guidelines and institutional policies. This session will provide methods, strategies and tools to assist departmental administrators who manage the purchases of services and goods that benefit multiple awards. TOLISE C. DAILEY*, Training Manager, Research Development Team, Johns Hopkins University FANNIE R. WALTON, Senior Administrative Director, Georgetown-Howard University Center for Clinical and Translational Science, Georgetown University Medical Center FEDERAL/SPONSORS/AGENCIES

LET’S TALK MORE ABOUT THE RESEARCH ENVIRONMENT (SCIENCE & SECURITY, RESPONSIBLE & ETHICAL CONDUCT OF RESEARCH, BROADENING PARTICIPATION) LISA NICHOLS*, Associate Director for Academic Engagement, Office of Science and Technology Policy GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

DIVERSITY & INCLUSION WITH GLOBAL REFLECTIONS

These days everyone is actively working towards being diverse and inclusive, however are we really? Many times, if we take a deeper look, we may learn that we are working towards being diverse and inclusive in a silo which negates our efforts entirely. When the thought of diversity comes into mind, we often think of skin color, education, social economic status and miss the elephant in the room. That elephant is ethnicity and points of origin which bring cultural barriers into play. This discussion will start the conversation to ensure that we are not only creating inclusion within our silos but rather removing the silos all together to create a culture that is diverse, inclusive and considerate of points of origin. RASHONDA D. HARRIS*, Director, Post-Award Operations, Office of Research, Grants & Contracts, Emory University PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

THERE IS NO CRYING IN RESEARCH ADMINISTRATION

As Research Administrators we often feel overwhelmed and without power. In this discussion we will talk about the ways that we CAN push back professionally and own our own power. There is no crying in RD! ANNE M. PASCUCCI*, Director, Sponsored Programs, Sponsored Programs and Grants Management, Christopher Newport University JENNIFER J. CROCKETT, Assistant Vice Provost, Research Accounting & Financial Compliance, University of Massachusetts Boston

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

8:15 – 9:45 am: EDUCATION SESSIONS DISCUSSION GROUPS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

DEVELOPING & ADMINISTERING SPONSORED PROJECTS IN PUIs: THE POWER OF THE (YOU)-NIVERSITY COMMUNITY

Discussion will center around the development and administration of a sponsored project within the university community. Participants will discuss the various layers of the university that impact a project’s development and implementation. After the discussion participants will be able to identify strategies for working together for the common goal - a project’s success and recognize the strengths and elements of a successful team. TERI GULLEDGE*, Director, Business Affairs, Southern Illinois University Edwardsville PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

SUPPORTING WOMEN IN LEADERSHIP BONNIEJEAN ZITSKE*, Assistant Director for Post-Award, Research and Sponsored Programs, University of WisconsinMadison RESEARCH COMPLIANCE/ETHICS

CYBERSECURITY ISSUES IN RESEARCH (FOLLOW-UP TO CONCURRENT

SESSION HELD MONDAY AT 1:30 PM)

MIKE CULLEN*, Director, Baker Tilly

9:45 – 10:15 am | NETWORKING AND REFRESHMENT BREAK

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS CLINICAL/MEDICAL

●

BASIC

LIFECYCLE OF A CLINICAL TRIAL MARIE JACKSON, Senior Director, Children’s Foundation Research Institute, Le Bonheur Children’s Hospital DEPARTMENTAL

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INTERMEDIATE

ARE YOU COMING OR GOING? HOW TO PREPARE FOR FACULTY TRANSFERS

Faculty come and go at universities usually taking their funded research projects with them. There is not a magic wand waved so that transfers happen as soon as the faculty member relocates. There is a process that takes time and patience. With a detailed plan in place, this process can go smoothly for all stakeholders. This session is geared towards the role of department administrator.

LEARNING OBJECTIVES • Participants will learn to communicate with all stakeholders (central officer, Deans, other universities, etc.) • Participants will learn tips used for smooth transitions. • Participants will discuss various transactions recommended for efficient transitions. PREREQUISITES Participants will benefit if they work in a department.

KAY C. GILSTRAP*, Assistant Director, Business Operations, Center for Molecular & Translational Medicine, Georgia State University ROBYN B. REMOTIGUE, Director, Office of Research Services, School of Public Health, University of North Texas Health Science Center at Fort Worth DEPARTMENTAL

●

ADVANCED

RESEARCH ADMINISTRATION SHARED SERVICES: MODELS FOR TRANSFORMATIONAL CHANGE AND ENHANCED SERVICE DELIVERY AT THE UNIT LEVEL This session will be a panel discussion consisting of several research administration leaders providing an overview of their process of implementing a research administration shared service model at their respective institutions. During this panel, we will take a deep dive into each institution’s business case for transforming their approach to research faculty support, including the process used to assess the current state and design the organization’s “blueprint” for transformational change. We will also discuss key differentiating design characteristics to consider when implementing a new service delivery model, such as resource allocation and change management, while addressing common challenges and barriers to implementation.

LEARNING OBJECTIVES • Participants will understand the drivers leading institutions to consider new and alternative models for local support. • Participants will be able to recognize how to strategically address variations and gaps in local support. • Participants will explore various types of service delivery models at various institutions. PREREQUISITES • Participants will want to be aware of the external and internal pressures that may impact their organization’s ability to deliver efficient and compliant research administration support. • Participants will benefit from having a strong foundational knowledge of standard central and departments.

KEVIN L. COOK*, Higher Ed Consulting Director, Huron

Agenda

TUESDAY | AUGUST 11, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued FEDERAL/SPONSORS/AGENCIES

●

OVERVIEW

OFFICE OF SCIENCE AND TECHNOLOGY (OSTP) UPDATE, INCLUDING JOINT COMMITTEE ON THE RESEARCH ENVIRONMENT (JCORE) LISA NICHOLS*, Associate Director for Academic Engagement, Office of Science and Technology Policy FINANCIAL/POST-AWARD

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BASIC

FRINGE BENEFITS: THE HOW-TO GUIDE

This session is designed to provide the basics related to developing fringe benefit rates, fringe benefit proposal development and audit/ negotiation. Topics covered will include bases, pools, allowability of costs, allocation methodologies and calculation of the fringe benefit rates.

LEARNING OBJECTIVES • Participants will gain a better understanding of why employee categories are necessary. • Participants will learn how to develop the employee matrix. • Participants will discuss three ways to allocate fringe costs to employee categories. PREREQUISITES None

CAROLINE M. BEEMAN*, Director, MAXIMUS Higher Education, Inc. FINANCIAL/POST-AWARD

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INTERMEDIATE

EFFECTIVE PRE- AND POST-AWARD MANAGEMENT OF INDUSTRY CLINICAL TRIALS

Many institutions struggle with lagging study activation times and appropriate fiscal management of clinical trial project accounts. Delayed CTA execution times negatively impact study enrollment on the Pre-Award side, and the nature of budgeting and payment receipt make Post-Award management challenging. Since payroll expenses are typically based on subject enrollment rather than committed effort, ensuring application of appropriate payroll expenses to accounts is especially difficult. Additionally, without centralized monitoring, it is challenging to ensure sponsors are invoiced for applicable expenses and accounts remain open long after studies have ended, incurring expenses that do not benefit the project for which the account was established. In this session, participants will learn how Children’s Hospital Los Angeles dramatically cut its CTA/budget execution time, increased clinical trial revenue, and successfully transferred clinical trial Post-Award functions from its Post-Award team to its clinical trials team.

LEARNING OBJECTIVES • Participants will learn tactics to improve Pre-Award study activation times. • Participants will learn how to perform a close out analysis to ensure all appropriate payroll is charged to the project. • Participants will learn how to increase revenue through better invoicing practices to ensure all applicable invoiceable expenses are requested and collected. • Participants will learn how to implement a residual funds policy.

KAREN NIEMEIER*, Executive Director, Research Administration, Children’s Hospital Los Angeles

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

●

OVERVIEW

FEDERAL FUNDING: COMPLIANCE FOR NON-U.S. PARTNERS

The NIH regulations can seem dauntingly complex for new Non-U.S. institutions that want to apply for NIH funding. The large number of available calls, the confusion concerning the eligibility, as well as the uncertainty concerning compliance are obstacles that deter many Non-U.S. institutions from trying to attract NIH funds. Additionally, there is a difficulty in navigating the PostAward NIH procedures. In this session we will present a step-by-step approach to understand the major compliance hurdles of Non-U.S. institutions. We will elaborate on institutional policies that need to be in place as well as the support that the grants experts need to be able to provide.

LEARNING OBJECTIVES • Participants will understand the key elements of compliance for Non-US Partners. • Participants will be able to complete all major registrations needed in order to be able to apply for NIH funding. PREREQUISITES None

CHRISTINE CHANG*, US Research Funding Grants Specialist, Central Administration, Karolinska Institutet IOANNIS LEGOURAS, Vice Head, Strategic Cooperations and Research Funding Department, Max Delbrück Centre PRE-AWARD

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BASIC

BASICS OF CONTRACT DRAFTING AND NEGOTIATIONS NANCY R. LEWIS*, Executive Director, Sponsored Projects, University of California-Irvine PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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OVERVIEW

CHANGING THE PLAYBOOK OF RESEARCH ADMINISTRATION AT A PUI KIMBERLY LANGOLF*, Interim Director, Office of Sponsored Programs, University of Wisconsin Oshkosh

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH ● OVERVIEW

CREATING HARMONY: BRIDGING INTROVERTS AND EXTROVERTS

Within your office and working environment, whether you are an introvert or extrovert, there is a wide range of personalities to have a good working relationship with. In the simplest terms, introverts gain energy through solitude while extroverts gain energy by spending time with other people. In this session, we will explore how to work with, adapt, and engage introverts and extroverts. We will focus on how introverts and extroverts make their best work self and how to engage and harness that power for good for your team. This session will be a mix of information, interactive case studies, and small group work to create a dynamic session with hearing from multiple types of introverts and extroverts.

LEARNING OBJECTIVES • Participants will be able to practice engagement techniques for introverts vs. extroverts. • Participants will understand the generational factors of the workplace. • Participants will be able to distinguish in their working relationships who tends to be an introvert vs. extrovert. PREREQUISITES Participants should have a basic understanding of whether you tend to fall into the introvert or extrovert category. Don’t know? Take a brief test here! https://ideas.ted.com/quiz-are-you-an-extrovertintrovert-or-ambivert/

LIZ GRINSTEAD*, Senior Research Administrator, Office of Sponsored Programs, Colorado State University RESEARCH COMPLIANCE/ETHICS

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INTERMEDIATE

BAYH DOLE COMPLIANCE

Participants will gain insight into successful implementation of Bayh-Dole updates at a large, de-centralized, research intensive institution.

LEARNING OBJECTIVES • Participants will be able to identify techniques for developing collaborative working groups. • Participants will be able to identify tools to implement new processes on a short timeline. PREREQUISITES Participants will want a working knowledge of the BayhDole Act.

NICK NOVAK*, Assistant Vice Chancellor, Research Services, University of Wisconsin-Madison

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

10:15 – 11:30 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued RESEARCH DEVELOPMENT

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BASIC

RESEARCH DEVELOPMENT FUNDAMENTALS FOR RESEARCH ADMINISTRATORS

This session provides a broad overview of Research Development for those new to the field and for those transitioning from Research Administration. We’ll use examples from our time on the Johns Hopkins Research Development Team to discuss a wide variety of research development topics including matching faculty with funding opportunities, managing limited submissions, supporting team science and collaborative research, seed funding, training workshops, and proposal writing and editing services. If you are interested in building or expanding your research development office this session is for you. Join us for a lively discussion of what is takes to create, manage and sustain a research development office. We will share best practices, successes and obstacles that occurred along the way.

LEARNING OBJECTIVES • Participants will learn the basic concepts of research development and discuss the intersection of research development and research administration topics and duties. • Participants will discuss options for finding and distributing funding opportunities to faculty. • Participants will learn strategies for managing limited submission funding opportunities. • Participants will gain an understanding of team science and collaborative research resources and team management planning. • Participants will review proposal writing support and assistance topics and strategies. PREREQUISITES None

MARC P. LENNON*, Grants Manager, Research Development Team, Johns Hopkins University RESEARCH DEVELOPMENT

●

UPDATE

NONPROFIT FUNDERS AND RESEARCH INSTITUTION PARTNERSHIP (NFRI)

PREREQUISITES None

Participants will learn about the funder and research institution partnership and initiatives for reducing administrative burden and enhance collaborations between non-profit sponsors and university research. VIVIAN HOLMES*, Assistant Dean, Research Administration, School of Public Health, Boston University

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

10:15 – 11:30 am: EDUCATION SESSIONS DISCUSSION GROUPS SYSTEMS/DATA/METRICS

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INTERMEDIATE

GETTING EXPECTED BENEFITS FROM A NEW SYSTEM

Every software project starts with expectations of benefits and improvements, which may vary based on who is asked. Achieving clear benefits takes the right team with the right mix of skills and knowledge, solid project management processes and effective governance. Most importantly, it is dependent on having strong alignment across stakeholders about the expected impact of the project, including potential opportunities for significant enhancements across the operation.

LEARNING OBJECTIVES • Participants will understand the key factors that drive project success. • Participants will understand a range of objectives and benefits that should be considered. • Participants will be able to identify potential risks to project success. PREREQUISITES Participants will want basic familiarity with systems that support research administration (IRB, Grants, IACUC, etc.).

This session will focus on the key drivers of implementation success, for both single and multiple solution deployments. It will also include lessons and best practices learned from past experiences. MATTHEW STAMAN*, Managing Director, Huron STEPHANIE L. GRAY, Assistant Vice President, Office of Research, University of Florida KURT M. MCMILLEN, Assistant Director, Pre-Award Services, University of Wisconsin-Madison

DISCUSSION GROUPS CLINICAL/MEDICAL

TRENDS IN MASTER CLINICAL RESEARCH AGREEMENTS

(FOLLOW-UP TO CONCURRENT SESSION HELD MONDAY AT 10:15 AM)

Presenter to be announced DEPARTMENTAL

LET’S WORK TOGETHER! PRE- AND POST-AWARD ADMINISTRATOR INTERACTIONS & TOOLS (FOLLOW-UP TO CONCURRENT SESSION HELD

TUESDAY AT 8:15 AM)

Whether you oversee the grant process from beginning to end or work with a counterpart or team, join us as we discuss best practices and the need to develop strong departmental and campus-wide relationships. Every department operates differently and each individual and situation brings a unique flair to the workplace. We will discuss tried and true methods of improving professional interactions between Preand Post-Award administrators, PI communication techniques, best practices every new administrator should know, job priorities and changing rolls. Led by both Pre- and Post-Award administrators, this discussion is beneficial to both Pre-Award Research Administrators and Financial Research Administrators. Participants will learn the basics of both the Pre- and Post-Award administrator and find commonalities in an effort to improve relationships and administrative processes. NATHAN S. HOLTSCLAW*, Business Officer, College of Health & Human Services, University of North Carolina at Wilmington

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

10:15 – 11:30 am: EDUCATION SESSIONS DISCUSSION GROUPS continued EXECUTIVE LEVEL

A DISCUSSION OF COGR’S 2019 PUBLICATION EXCELLENCE IN RESEARCH: THE FUNDING MODEL, F&A REIMBURSEMENT, AND WHY THE SYSTEM WORKS

As stated in its Executive Summary, the paper, Excellence in Research: The Funding Model, F&A Reimbursement, and Why the System Works, produced by the Council on Governmental Relations (COGR) “describes how a reliable “Facilities and Administrative” (F&A) cost reimbursement policy is critical to the continued success of the U.S. research enterprise.” The paper anticipates that the fragile financial underpinnings of our institutional research enterprises will continue to weaken without a widely accepted model for cost reimbursement that sustains the supporting infrastructure. The current economic crisis resulting from the response to the COVID19 pandemic is sure to test the limits of our current model. Please join us in discussing some of the strengths and weaknesses of our current F&A reimbursement process, ideas for improving or replacing the process, and thoughts about the opportunities and threats presented by our current, strained financial situation. CYNTHIA HOPE*, Director, Academic Contracts and Grants Administration (GTRC Awards), Office of Sponsored Programs (OSP), Georgia Institute of Technology, NCURA Distinguished Educator RICHARD P. SELIGMAN, Associate Vice President for Research Administration, Office of Research Administration, California Institute of Technology, NCURA Distinguished Educator FEDERAL/SPONSORS/AGENCIES

OTHER TRANSACTION AGREEMENT AUTHORITY: UNDERSTANDING THE LANDSCAPE SARAH J. WHITE*, Associate Vice Chancellor for Research, Office of Sponsored Programs, University of Tennessee Health Science Center FINANCIAL/POST-AWARD

SUBRECIPIENT MONITORING: THE BASICS

The discussion will review the requirements for subrecipient monitoring under OMB Uniform Guidance 2 CFR 200. It will be interactive and encourages participants to share ideas from their respective institution. REGNIER JURADO*, Director, Research Management Solutions, Office of Research & Economic Development, Florida International University DONNA R. KILEY, Director Post-Award, Office of Research and Economic Development, Florida International University GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

UNDERSTANDING AND MITIGATING FINANCIAL RISKS IN A GLOBAL ENVIRONMENT ELIZABETH H. ADAMS*, Director, Office of Research and Project Administration, Princeton University

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

10:15 – 11:30 am: EDUCATION SESSIONS DISCUSSION GROUPS continued PRE-AWARD

UNTANGLING THE NET: CONCEPTUAL PROMISES VERSUS CONTRACTUAL REALITIES (FOLLOW-UP TO CONCURRENT SESSION HELD TUESDAY AT 8:15 AM)

This follow-up discussion will consist of an open forum setting where we will discuss complex scenarios that may occur during the establishment of sponsored contracts and agreements. We will discuss the best practices for analyzing and addressing a case study and will open the floor to discuss proven methods. The presenters will be ready to discuss their experiences and participants will be encouraged to share similar scenarios they have encountered as well. JENNIFER SILVER*, Director, Research Service Center, Liberal & Fine Arts, Business and Education, University of Texas at San Antonio JESSICA FERNANDEZ, Director of Contracts & Industry Agreements, Contracts & Industry Agreements, University of Texas at San Antonio AMY OSSOLA-PHILLIPS, Director, Research Service Center for Sciences and Engineering, University of Texas at San Antonio PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

SHORT STAFFED? NOT SURE HOW TO SURVIVE? TIPS FROM A MANAGER THAT EXPERIENCED IT AND LIVED TO TELL ABOUT IT

Have you ever found yourself short staffed? Every sponsored projects office has. Retirements, promotions, or staff resigning. These are all situations that occur more frequently than we like. Come hear survival tips and lessons learned from a veteran research administrator that experienced a lengthy period of short staffing and lived to tell about it. Attendees should come ready to discuss their ideas for getting through short staffing that may have occurred in their office. MATT MURPHY*, Assistant Director, NIH/NASA/DOE/NEA/NEH/VA/DOL Awards, Sponsored Programs Administration, University of Illinois at Urbana-Champaign RESEARCH COMPLIANCE/ETHICS

RESEARCH MISCONDUCT AND ENFORCEMENT

(FOLLOW-UP TO CONCURRENT SESSION HELD MONDAY AT 4:00 PM) As a follow-up to the concurrent session, we will discuss recent enforcement actions, and hot

topics in research misconduct investigations by HHS, DOJ, and other agencies. What are the items of highest risk? How can research administrators play a role in reducing their institution’s risk of an HHS or DOJ investigation? What are the issues that are likely to keep you up at night? KERI GODIN*, Senior Director, Office of Research Integrity, Office for the Vice President for Research, Brown University STACEY SPRINGS, Research Integrity Officer, Faculty of Arts and Sciences, Harvard University DEREK ADAMS, Partner, Feldesman Tucker Leifer Fidell LLP KRISTEN SCHWENDINGER, Senior Counsel, Feldesman Tucker Leifer Fidell LLP

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

11:30 am – 1:00 pm | NETWORKING LUNCHEON, AWARDS AND RECOGNITION Join us for lunch and the presentation of the Catherine Core Minority Travel Award, Annual Meeting Travel Award, and recognition of our volunteers.

1:15 – 2:15 pm: EDUCATION SESSIONS CONCURRENT SESSIONS CLINICAL/MEDICAL

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INTERMEDIATE

NIH ALL OF US PROGRAM MICHELLE HOLKO*, White House Presidential Innovation Fellow, National Institutes of Health CLINICAL/MEDICAL

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ADVANCED

PERSPECTIVES FROM THE HEALTH SYSTEM PARTNER: HOW TO BUILD STRONG, INTEGRATED RESEARCH SERVICES WITH ACADEMIC PARTNERS ANGELA R. CHARBONEAU WISHON*, Vice President for Research Compliance and Administration, Prisma Health DEPARTMENTAL

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BASIC

FACULTY ONBOARDING: LESSONS LEARNED BEYOND THE CHECKLIST

This session will provide research administrators with the ideas and tools necessary to successfully onboard new junior research faculty. Effective onboarding will provide the faculty member with what is needed to begin engaging in science, generating data, and writing proposals immediately. This will increase personal satisfaction, performance, and success. This will also reduce stress and generate wellness immediately. Presented by a junior faculty member, department administrative manager and department administrator.

LEARNING OBJECTIVES • Participants will discuss the definition of onboarding. • Participants will be provided with generic understanding of faculty recruitment and appointment processes. • Participants will discuss what successful and unsuccessful onboarding looks like. • Participants will leave with tools and resources for successful transition into research environment at their institution. • Participants will discuss the faculty perspective: Dr. Ken Brockman will identify success and barriers to effective transition from the mind of a junior faculty member. PREREQUISITES None

JENNIFER FOLEY*, Administrator, Microbiology & Immunology, Medical College of Wisconsin

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

1:15 – 2:15 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued FEDERAL/SPONSORS/AGENCIES

●

OVERVIEW

FEDERAL DEMONSTRATION PARTNERSHIP (FDP) AND COUNCIL ON GOVERNMENT RELATIONS (COGR) UPDATES

This session will cover the latest happenings in Washington, DC that impact research institutions, including the current activities of the Council on Governmental Relations and the Federal Demonstration Partnership. Topics will include legislation, budgets, regulations, reviews, policies, guidance and other activities of interest to the research administration community.

LEARNING OBJECTIVES • Participants will be familiar with the status of current or pending legislation, regulations, policies and other federal activities of direct concern to Research Administrators. • Participants will be able to identify authoritative sources of information on current happenings in Washington, DC that impact research administrators. PREREQUISITES Participants who work with Federal Agencies and are impacted by pending Federal Regulations will want to attend. A general understanding of these regulations is helpful.

RICHARD P. SELIGMAN*, Associate Vice President for Research Administration, Office of Research Administration, California Institute of Technology, NCURA Distinguished Educator WENDY D. STREITZ, President, Council on Governmental Relations (COGR) MICHELE MASUCCI, Vice President for Research, Professor of Geography and Urban Studies, Director of the Information Technology and Society Research Group, Temple University FINANCIAL/POST-AWARD

BASICS OF F&A

●

BASIC

This session will cover the basics of Facilities and Administrative cost components, methods, and rate proposal submission.

LEARNING OBJECTIVES • Participants will learn about cost pool definitions, treatment in the proposal, and gain an understanding of the differences between Short Form vs. Long Form Methodology. PREREQUISITES This session will be beneficial to staff that haven’t done an F&A proposal recently.

MITZI SINGLETON*, MAXIMUS Higher Education, Inc. GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

●

OVERVIEW

DUE DILIGENCE FOR GLOBAL PARTNERS: WHEN, HOW AND WHAT?

YOU

ALEXANDER KIRK*, Senior Research Administrator, Research & Innovation, King’s College of London

THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

1:15 – 2:15 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

●

OVERVIEW

INTERNATIONAL COLLABORATION, SECURITY, AND COMPLIANCE

Science knows no borders, which is why we all chase ideas, talent, and collaborative opportunities across the globe. But scientists need to remain aware of borders in order to comply with a myriad of regulations. Dr. Francis Collins, Director of the National Institutes of Health (NIH), reframed the dialogue when he issued a memo in August 2018 about undisclosed foreign affiliations and other threats to US research. Two years later, we convene to discuss ongoing efforts to address emerging regulatory requirements.

LEARNING OBJECTIVES • Participants will review current regulations governing international collaborations, including NIH’s requirement to seek prior approval of Foreign Components and NSF’s revised Current and Pending Support forms. We will explore the Federal government’s ongoing efforts to protect the integrity of the scientific enterprise as well as challenges universities face in complying with disclosure requirements. PREREQUISITES None

JOHN W. HANOLD*, Director, Sponsored Programs, Vice President for Research, Office of Sponsored Programs, The Pennsylvania State University PATRICIA A. VALDEZ, NIH Extramural Research Integrity Officer, NIH Research Integrity Officer, Office of Extramural Research, National Institutes of Health PRE-AWARD

●

ADVANCED

PRE-AWARD PRACTICES: CALIBRATING YOUR SIXTH SENSE Pre-Award practices that are proactive in nature require strong organizational and interpersonal skills. An attunement to the needs and styles of our PIs and recognizing what will help them succeed is akin to calibrating a sixth sense. Providing invaluable service in proposal development and research administration can foster success. Learning to anticipate PI needs, keeping abreast of the tenets of our field, and growing a sixth sense built on trust and solid communication are invaluable practices that will oftentimes result in successful partnerships with PIs in the grants administration enterprise.

LEARNING OBJECTIVES • Participants will develop strong interpersonal and intuitive skills. • Participants will learn how to sharpen organizational and time management skills. • Participants will be able to calibrate our communication and interaction with PIs. • Participants will learn to build and maintain trust with key constituents. PREREQUISITES This session is geared to participants with a working knowledge of and experience in Pre-Award Research Administration practices.

ALICE M. DOYLE*, Assistant Director, Pre-Award Services, Office of Research & Sponsored Projects, Loyola Marymount University LORELEI SELLS, Director of Sponsored Programs, Office of the Provost, University of Tampa PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

●

USING GRANTS TO BROADEN THE CONVERSATION ON DIVERSITY

OVERVIEW

LOURDES L. BASTAS*, Associate Director, Post-Award, University of North Georgia

100

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

1:15 – 2:15 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH ● OVERVIEW

MANAGING UP: WHAT IT MEANS AND WHY IT MATTERS

Managing up is the process of building a smooth, productive relationship with your supervisor that rests on two-way communication and understanding your supervisor’s communication and decision-making style. It means getting to know your supervisor as a person, and developing a relationship that can help you advocate for what you want, ask for help, promote the success of the team, and advance in your own career.

LEARNING OBJECTIVES • Participants will learn tactics they can use to build a strong relationship with their supervisor, act strategically, and understand how relationships are the coinage of business. PREREQUISITES None

NATASHA WILLIAMS*, Associate Director, Research Development & Strategic Initiatives, Kennesaw State University RESEARCH COMPLIANCE/ETHICS

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ADVANCED

EXPORT CONTROLS: RECENT REGULATORY CHANGES KELLY HOCHSTETLER*, Director, Office of Export Controls, Office of Research Integrity, University of Virginia RESEARCH DEVELOPMENT

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INTERMEDIATE

RESEARCH DEVELOPMENT STRATEGIES FROM AROUND THE GLOBE

Stephen King once shared a formula for writing success: 2nd Draft = 1st Draft -10%, which seems equally applicable to research grants as it does to his acclaimed works of fiction. In this concurrent session we will explore research development strategies from around the globe that Research Managers and Administrators (RMAs) can use to assist faculty in winning extramural funding. Designing a set of support for faculty in a calendar secures enough time for grant preparation, and this is a must. A systematic RFP Analysis Process and online tools will help identify sponsor hot button themes. Engaging in preproposal contacts can improve alignment between project ideas and sponsor funding preferences. Inserting a few more specific details in targeted placed in application narratives can increase persuasive punch. And RMAs must operate all of these actions effectively and efficiently. Armed with a diverse array of proposal development strategies, RMAs can encourage faculty to become productive researchers and successful scholars.

LEARNING OBJECTIVES • Participants will recognize the value of task flow to proposal preparation; learn a process for systematically analyzing application guidelines and ways to increase proposal persuasiveness; examine preproposal contact questions that aid goodness of fit. PREREQUISITES This session is designed for individuals who have had at least a couple years of experience with proposal writing or have responsibility for assisting faculty with proposal development.

JEREMY MINER*, Director of Grants and Contracts, Office of Research and Sponsored Programs, University of Wisconsin-Eau Claire TADASHI SUGIHARA, Manager of Grants and Research Collaborations Section, Grants and Research Collaborations Section, Okinawa Institute of Science and Technology Graduate University

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

101

Agenda

TUESDAY | AUGUST 11, 2020

1:15 – 2:15 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued SYSTEMS/DATA/METRICS

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INTERMEDIATE

DEVELOPMENT & TRACKING OF METRICS IN DEPARTMENT RESEARCH ADMINISTRATION

Department-based metrics are frequently being used to facilitate decision making in space allocation, research administration staffing, financial investments, faculty retention, and return on investments. This session will focus on providing participants on how grant submission data has been used to develop a comprehensive view of one department’s grant activity portfolio via the development of a dashboard, how this information has been used to identify common patterns and its application towards department-based decision making in research administration portfolio management.

LEARNING OBJECTIVES • Participants will receive a hands-on experience in how a department-based administrator can develop their own dashboard. • Participants will learn about metric development and tracking. • Participants will learn how the information was used to make decisions about the research administration infrastructure and faculty investments.

ADRIEL VILLEGAS-ESTRADA*, Assistant Director, Research Administration, Weill Cornell Medicine

DISCUSSION GROUPS CLINICAL/MEDICAL

POST-AWARD INDUSTRY-SPONSORED CLINICAL RESEARCH FINANCIAL MANAGEMENT (FOLLOW-UP TO CONCURRENT SESSION ‘EFFECTIVE PRE- AND POSTAWARD MANAGEMENT OF INDUSTRY CLINICAL TRIALS’ HELD TUESDAY AT 10:15 AM)

In this follow-up discussion, participants will further discuss how Children’s Hospital Los Angeles dramatically cut its CTA/budget execution time, increased clinical trial revenue, and successfully transferred clinical trial Post-Award functions from its Post-Award team to its clinical trials team. KAREN NIEMEIER*, Executive Director, Research Administration, Children’s Hospital Los Angeles EXECUTIVE LEVEL

U.S. UNIVERSITIES WITH FOREIGN CAMPUSES: A DIFFERENT PERSPECTIVE ON DEALING WITH MATTERS OF FOREIGN INFLUENCE

A growing number of Universities in the U.S. have established academic and research programs abroad. These range from full degree granting institutions to research centers that do not offer degrees, some in partnership with foreign based universities or foreign governments, and others as separate entities or affiliated campuses of the U.S. based institution. There are myriad issues around the topic of “Foreign Influence on the Research Enterprise” for US based universities and their faculty and staff teaching and conducting research on campuses sited in foreign countries. This discussion will provide an opportunity for research administrators from U.S. institutions with foreign components to consider some of the issues that have confronted them in recent years and how they are dealing with those issues. NANCY S. DANEAU*, Assistant Vice Provost for Research, Office of Sponsored Programs, New York University

102

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

1:15 – 2:15 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued FEDERAL/SPONSORS/AGENCIES

THE ROLE OF THE NATIONAL LABORATORIES (DEPARTMENT OF ENERGY)

The Department of Energy’s seventeen National Laboratories represent a significant source of the nation’s science and engineering expertise. In this discussion we will discuss the roles of the National Labs in basic discovery, applied research and translation to economic competitiveness through technology commercialization. The interactions between Laboratories and universities will also be outlined, including the many partnerships focused on student education, on shared research and addressing common challenges. ROBERT (LEE) CHEATHAM*, Director of Technology and Outreach, Pacific Northwest National Laboratory FINANCIAL/POST-AWARD

HOW TO AVOID DROWNING IN COST TRANSFERS

Are you looking for ways to reduce the administrative burden of cost transfers for PIs, departments and central offices, while maintaining/enhancing compliance? Join us for a lively discussion on cost transfers including: defining your cost transfer population, identifying low risk exceptions that do not warrant additional documentation, enhancing control and monitoring activities. Please come prepared to share your own policies and procedures and learn from your colleagues. SUSAN W. ZIPKIN*, Manager, Accounting and Financial Compliance, Sponsored Programs Administration, University of New Hampshire GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

LOST IN TRANSLATION: BRIDGING THE LANGUAGE BARRIER IN CROSSCOUNTRY RESEARCH AGREEMENTS

Discussion will include examples of language nuances that can have impact on contract language, its interpretation and common understanding. Review of cultural social mores and communication styles that can impact negotiations. Understand and discuss the impact of tone in written and oral communication on building relationship. Participants should be ready to discuss techniques and best practices that they utilize to bridge these gaps. Additionally, participants should be prepared to discuss specific instances of unusual language usage they’ve encountered and how they were able to come to common understanding. THERESA R. CABAN*, Manager, Clinical Trials and Industry Contracts, Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

103

Agenda

TUESDAY | AUGUST 11, 2020

1:15 – 2:15 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued PRE-AWARD

TEMPORARY RESEARCH ADMINISTRATION COVERAGE: BUILDING AN ELITE “TRAC TEAM” In this discussion participants will define and describe the need for research administration coverage. Discussion leaders will describe the UCSF research administration model, central Pre-Award demands on the staff and manager. Participants will discuss the development of the UCSF TRAC Team service line; the successes and challenges of a coverage team; and, the additional benefits of how an elite team can beta test new tools, processes, and training needs of a sponsored projects office.

LAURA H. BARDE*, Research Services Manager, Office of Sponsored Research, University of California-San Francisco PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

MINDFULNESS IN THE MODERN WORKPLACE

Stress is a common complaint for modern professionals, and research administration can have particularly stressful moments. This discussion will go over current research on the benefits of practicing mindfulness both at home and at work and provide participants with tips on how to incorporate mindful practices into daily life. PAMELA WATSON*, Grants Manager, Office of Contracts Management, Vanderbilt University Medical Center RESEARCH COMPLIANCE/ETHICS

FOREIGN NATIONALS ON U.S. CAMPUSES: EXPORT COMPLIANCE REVIEW

Our U.S. campuses are more diverse and vital as a result of the many employees and visiting scholars who are foreign nationals from around the world. Presenters and participants in this discussion group will share experiences and strategies for review of potential foreign national visitors and employees for export control and sanction issues, with a focus on evaluating their proposed activities on campus. Who should we review? How do we find out about them? What are key concerns and issues? Will we need an export license, or are there alternative strategies for risk mitigation? JANET B. SIMONS*, Director, Research Policy and Export Officer, Sponsored Programs Administration, University of Maryland, Baltimore

2:15 – 2:45 pm | NETWORKING AND REFRESHMENT BREAK

104

National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

2:45 – 3:45 pm: EDUCATION SESSIONS CONCURRENT SESSIONS CLINICAL/MEDICAL

●

INTERMEDIATE

HOW TO BE A SPONSOR INVESTIGATOR/ WHAT DOES IT MEAN TO BE A REGULATORY SPONSOR/CTSAs Presenter to be announced DEPARTMENTAL

●

BASIC

COST TRANSFERS AND PTERODACTYLS CARRIE CHESBRO*, Associate Director, Post-Award, Sponsored Projects Services, University of Oregon DEPARTMENTAL

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INTERMEDIATE

YOU ARE MORE THAN YOUR TITLE: UNDERSTANDING THE ROLE OF THE DRA

When we look at the job description for a DRA, they always fail to mention that you are a jack of all trades, therapist to your investigators, janitor, maintenance person and the overall go-to person for any and all issues. Your life is complicated. There is truly an art for the DRA to manage the many challenges that are faced and still make sure the investigators have the available resources to conduct science in the realm of compliance. You ROCK! This session will outline some of the daily challenges for the DRA and some great tools to help you manage your departments.

LEARNING OBJECTIVES • Participants will discover tools to assist the DRA with understanding the complexities of your job and how to manage your portfolio and investigators in order to produce the best science.

DERICK F. JONES*, Program Manager, Translational Genomics and Population Sciences, Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center FEDERAL/SPONSORS/AGENCIES

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OVERVIEW

FEDERAL AUDIT ENVIRONMENT: RESEARCH, RESULTS, AND RISK

The National Science Foundation’s Resolution and Advanced Monitoring Branch (RAM) and Office of Inspector General (OIG) will jointly present on the distinct and complimentary oversight roles of each group, the audit process in general, results of recent audits, and emerging grant management risks.

LEARNING OBJECTIVES • Participants will have a better understanding of the complimentary oversight roles of NSF RAM and NSF OIG along with an understanding of emerging grant management risks that have been identified in recent audits. PREREQUISITES None

KEN LISH*, Director, Contract Grant Audits, NSF OIG, National Science Foundation ROCHELLE RAY, Branch Chief, National Science Foundation

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

105

Agenda

TUESDAY | AUGUST 11, 2020

2:45 – 3:45 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued FEDERAL/SPONSORS/AGENCIES

●

OVERVIEW

SHRIMP ON A TREADMILL: POLITICS AND PERCEPTION IN FEDERALLY FUNDED RESEARCH

In 2011, Oklahoma Senator Tom Coburn’s report, “The National Science Foundation: Under the Microscope,” highlighted a study by marine biologist David Scholnick. Coburn accused Scholnick of spending $3 million in taxpayer money to build a treadmill for shrimp. Scholnick’s shrimp treadmill was featured everywhere from Fox News to an AARP commercial, but both the financial specifics of the funding and the scientific impact of his research were largely missing from the narrative. How did a study about the effect of changing ocean temperatures on marine organisms’ ability to fight infection become the center of the battle against wasteful government spending? Accountability in federal research funding is nothing new. However, with the federal research budget slated increase, the conversation about accountability will only get louder, and the phrase “wasteful government spending” will likely continue to pop up in our newsfeeds. What can your institution do if its research is presented negatively in the headlines?

LEARNING OBJECTIVES • Participants will survey the complicated landscape of politics, public perception and government-funded fundamental science, including contemporary publications and events that have criticized federallyfunded research. • Participants will revisit projects identified as “wasteful” and dig deeper to discover the broader applications and scientific impact of the work. • Participants will consider proactive and defensive tactics and begin to form a response road map to guide your institution’s response when needed. PREREQUISITES None

SCOTT M. NILES*, Contracting Officer, Research and Sponsored Programs, Georgia Institute of Technology FINANCIAL/POST-AWARD

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INTERMEDIATE

BUILDING A PLANE IN FLIGHT: IMPROVING POST-AWARD EVA BJÖRNDAL*, Head of Post-Award, Research & Innovation, King’s College of London GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

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OVERVIEW

COMBAT GLOBAL PROPOSAL WARMING: CAUSES AND SOLUTIONS TO EXTREME PROPOSAL MELTDOWNS, COSTLY CONSEQUENCES, AND HOW TO NAVIGATE THE CURRENCY EXCHANGE RENEE RAINES*, Assistant Dean for Administration, Office of Research, University of Arkansas for Medical Sciences

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National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

2:45 – 3:45 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

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OVERVIEW

BUILDING STRATEGIC INTERNATIONAL PARTNERSHIPS

This session will share practical strategies for your research administration for building strategic international research partnerships. This is particularly designed for smaller colleges and universities looking to develop international partnerships based on lessons learned. Much of the session will be based on a case study of our work in the North Atlantic region.

LEARNING OBJECTIVES • Participants will learn strategies to build mutually beneficial relationships with international partners. • Participants will be empowered to take first steps through tangible examples. • Participants will discuss lessons learned that will help others to help avoid costly mistakes. PREREQUISITES None

ROSS HICKEY*, Assistant Provost, Office of Research Integrity and Outreach (ORIO), University of Southern Maine PRE-AWARD

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BASIC

BUDGETING YOUR ROAD MAP: CREATING AND IMPLEMENTING AUDIT-WORTHY BUDGETS AT R1 INSTITUTIONS AND PUI INSTITUTIONS

Participants will engage in a lively presentation designed to promote individual understanding of sound budgetary practices found within both a research intensive university and a primarily undergraduate university. Materials will center upon 1) development of proposal budgets from draft to final stages, 2) individual budget cost allocations, and 3) design of a Pre-Award budget to ensure healthy Post-Award implementation and sound audit performance.

LEARNING OBJECTIVES • Participants will gain insight into the life cycle of budget development through planning, changing and final budget stages. • Participants will be able to utilize strategies to identify both direct and indirect cost allocations according to federal guidelines, sponsor requirements, compliance considerations and institutional policies. • Participants will understand Pre-Award budget best practices and effective evaluation for audit worthiness and future desk review. PREREQUISITES None

ROXANNE SMITH PARKS*, Grants and Contracts Specialist, Senior, Office of Research and Sponsored Programs Administration, Lamar University VANESSA LOPEZ, Senior Grants Administrator, Grants Services, University of Texas at Austin ELIZABETH KOGAN, Senior Grants and Contracts Specialist, College of Education Research Administration, The University of Texas at Austin

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

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Agenda

TUESDAY | AUGUST 11, 2020

2:45 – 3:45 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued PRE-AWARD

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INTERMEDIATE

MANAGING GRANT OPPORTUNITIES

Today there are many ways for Pre-Award research grant administrators to find grant opportunities and disseminating them to specific faculty members. But what are the best options for grant offices that serve only one small department, or serve an entire college or university? Do we need to know each faculty member’s research in order to find the right opportunities? How do we distribute grant opportunities that faculty will read? And how can we track deadlines and streamline reminder processes without wasting valuable time? This session will go beyond identifying and learning how to use the most popular grant search engines and software tools. By focusing on the best practices of grant searching and, dissemination, research administrators will learn effective ways to reduce the amount of time they spend searching and to streamline research tasks.

LEARNING OBJECTIVES • Participants will be able to determine the types of searching and dissemination strategies that work best for their institution. • Participants will better understand the importance of tracking deadlines to organize future grant searches. • Participants will be able to implement specific strategies to save time, increase efficiency, and reduce frustration. PREREQUISITES Participants should have some familiarity with disseminating grant opportunities to researchers.

MICHELLE SCHOENECKER*, Senior Proposal Development Manager, Office of Research & Sponsored Programs, University of Wisconsin-Milwaukee PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

PUI GUIDE TO IRB

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OVERVIEW

The world of human subjects research at a PUI is different than at a research university. We rarely do work that is entails physical risk, but the privacy and confidentiality are always a concern. We also tend to have more researchers who are not as experienced at human subjects research than those at a medical facility. What about classroom research? What about institutional assessment? And all those other weird things that happen?

LEARNING OBJECTIVES • Participants will be able to define what is (and what is not) research. • Participants will learn to describe best practices for processing protocols. • Participants will be able to articulate the IRB mission to faculty and administrators. PREREQUISITES None

JEFFREY J. RITCHIE*, Director of Sponsored Programs, Office of Sponsored Programs, Hamilton College

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National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

2:45 – 3:45 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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OVERVIEW

CONTINUING UNIFORM GUIDANCE ISSUES FOR PUIs

Introduction and overview of Uniform Guidance recent changes specific to PUI’s. When to use Uniform Guidance and correctly manage proposals and awards.

LEARNING OBJECTIVES • Participants will be able to identify and find Uniform Guidance changes and relate the changes to proposals and awards at PUIs. • Participants will be able to identify specific sections of Uniform Guidance and changes for PUIs. • Participants will learn to apply Uniform Guidance principals to specific examples at PUIs. PREREQUISITES None

PANDA S. POWELL*, Assistant Vice Chancellor of Research Services & Project Management, North Carolina Agricultural and Technical State University KRIS A. MONAHAN, Director, Sponsored Projects and Research Compliance, Providence College MICHAEL R. CASTILLEJA, Grants Accounting Manager, Grants Accounting Office, University of the Incarnate Word PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH ● OVERVIEW

KEEP CALM AND WARRIOR ON: STRESS AT WORK AND BEYOND

Research Administrators regularly need to maintain and project calm while untying administrative knots that would stress out a sloth! In this session we focus on intentionally destressing at work. We discuss several relaxation techniques including: deep breathing, repetitive statements, and change of scenery. We talk about constructive venting, throw away lists, and putting yourself first in order stay in prime condition to tackle even the most stressful day.

LEARNING OBJECTIVES • Participants will learn to identify their stressors, map out a plan to proactively address stressful triggers, and practice destressing techniques that they can integrate into their daily practice. PREREQUISITES None

SAMANTHA K. ALESHIRE*, Principal Grant & Contract Management Officer, Office of Grants & Contracts Administration, University of Alaska Fairbanks SARAH BROWNGOETZ, Director College Grant Development, Olympic College

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

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Agenda

TUESDAY | AUGUST 11, 2020

2:45 – 3:45 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued RESEARCH COMPLIANCE/ETHICS

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BASIC

BUG FIXES: FIVE CRITICAL COMPLIANCE STEPS A well-rounded compliance professional possesses both financial and non-financial knowledge. Increasingly, sponsor requirements and form changes mandate that compliance issues and their resolutions appear earlier in the proposal and awards processes. This session will focus on the matters of regulatory compliance (IRB, IACUC, IBC, etc) that could affect proposal submission, contract negotiation, and/or award acceptance.

LEARNING OBJECTIVES • Participants will learn the top five things that your compliance professionals want you to know. • Participants will understand the components required in an IRB protocol application and the ways in which they are reviewed. • Participants will be able to apply compliance scenarios that could make or break an award. PREREQUISITES Participants will want a basic understanding of contractual knowledge and familiarity with types of regulatory committees and their purpose. Come with a willingness to learn the ins and outs of basic research integrity and compliance matters.

IANTHE BRYANT-GAWTHROP*, Director, Research Regulatory Affairs and Human Research Protection Program, Purdue University Main Campus AMY WRIGHT, Director of Research Services, Research Administration and Finance, Indiana University School of Medicine RESEARCH COMPLIANCE/ETHICS

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INTERMEDIATE

IRB HOT TOPICS: COMMON RULE, SINGLE IRB, ETC. LAUREN HARTSMITH*, Policy, Division of Policy and Assurances (DPA), Office for Human Research Protections, U.S. Department of Health and Human Services

DISCUSSION GROUPS CLINICAL/MEDICAL

CHALLENGES AND PITFALLS OF INVESTIGATOR INITIATED CLINICAL TRIALS

You will never forget the day when you received a phone call from one of your investigators stating, “I would like to initiate a clinical study. What do I need to do?” Well, your summer reading just became 21 CFR, Part 312. So many questions race through your head. What do you mean I am now the Sponsor? What forms are required? Who completes the forms? Why won’t the pharma company indemnify us? What are the risks? Whether you are a veteran research administrator of investigator initiated studies or just received “the call.” Come join us as we discuss the challenges, pitfalls and share our success stories. SCOTT B. DAVIS*, Associate Director, Research Administration Office, University of Oklahoma Health Sciences Center

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National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

2:45 – 3:45 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued DEPARTMENTAL

MERGING ACADEMIC DEPARTMENTS: IDEAS AND CONSIDERATIONS FOR THE RESEARCH ADMINISTRATOR Over time, academic departments shrink and grow with continually changing levels of funding, changes in technology, and changes in research interests. As situations change in your University, larger departments may swallow up smaller departments. Institutes may form, absorbing several departments into one large entity. There are even times when a department may dwindle to the point that it is dissolved and the faculty and staff are absorbed into other areas.

In this discussion, we will bring together research administrators who have gone through academic department mergers to discuss the highlights, problems, and solutions applied. We invite any who have gone through a merger to share their experiences with those who might facing a pending merger. We hope to use this time to identify some of the common problems and mistakes made to be able to give foresight to those who may see mergers in their research administration careers. BILL H. COURTNEY*, Senior Grant Specialist, School of Medicine, Washington University in St. Louis FEDERAL/SPONSORS/AGENCIES

MANAGING FEDERAL PROPERTY, INCLUDING EQUIPMENT Presenter to be announced FINANCIAL/POST-AWARD

THE IMPORTANCE OF CREATING ADVANCE ACCOUNTS

This discussion will highlight how setting up advance accounts is in a PI’s and department’s benefit, from a Pre- and Post-Award point of view. How it impacts effort certification, cost transfers, issuing subawards to other institutions, Pre-Award spending, appointing people, charging expenses, compliance with rules and regulations will be discussed. Where is guidance available for somebody new to this profession? How can a Pre-Award department help and not make this a big administrative burden for departments and PIs? We will review best practices based on personal experience of 20 years in the field and what we have learned from others. We will present details about how it is to obtain a grant/contract outside the U.S. International collaboration - to do it or not to do it? For institutions located outside the U.S., we will discuss the benefits of having the opportunity to apply for new grants/contracts. Come prepared to ask questions throughout the presentation and at the end. DANIELA D. PRELIPCEANU*, Accounting Manager, Grant and Contract Accounting, Rutgers, The State University of New Jersey

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

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Agenda

TUESDAY | AUGUST 11, 2020

2:45 – 3:45 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued PRE-AWARD

AN ORIGINAL PROPOSAL ROUTING SYSTEM THAT INCLUDES AUTOMATED TARGETED FUNDING NOTIFICATIONS FOR FACULTY

We designed an internal routing and approval process for grants and contracts submitted by faculty that contains features common to most commercial routing and review systems, that is simple enough for faculty to use. The system contains decision trees and pull-down menus to minimize manual data entry. RA’s can quickly retrieve information on a PI or sponsor’s funding history and generate reports on any variable in the system. A unique feature is an added module that automatically sends funding opportunities to faculty based on their interests. AMANDA S. CLARKE*, Director of Scientific Writing, Office of Scientific Writing, University of Tennessee Health Science Center PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

YIKES! OUR NEW AWARD EARNS PROGRAM INCOME?!

This discussion will engage participants in conversations with their peers about their experiences, trials and tribulations of implementing program income accounting practices or strengthening an existing program income practice to ensure compliance with both Uniform Guidance and federal sponsor program income guidelines. Participants will be asked to share their institution’s best practice approaches to management of program income and any perils and pitfalls to implementing awards that generate program income. DARREN HOWARD*, Manager, Grants Accounting and Compliance, Moraine Valley Community College PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

PRO-ACTIVE PRE-AWARD PRACTICES

(FOLLOW-UP TO CONCURRENT SESSION HELD TUESDAY AT 1:15 PM)

Participants will further discuss how to anticipate PI needs, keep abreast of the tenets of our field, and grow a sixth sense built on trust and solid communication that will oftentimes result in successful partnerships with PIs in the grants administration enterprise. ALICE M. DOYLE*, Assistant Director, Pre-Award Services, Office of Research & Sponsored Projects, Loyola Marymount University LORELEI SELLS, Director of Sponsored Programs, Office of the Provost, University of Tampa

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National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

2:45 – 3:45 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

THE INSIDER’S GUIDE TO THE CRA EXAM

Planning to take the CRA exam in November? This discussion will give you all the tips and tricks to study for and take the exam. Lead by, Jeff Ritchie, a 10-year veteran of the Research Administrators Certification Council, this discussion will cover where to find study aids, how to register for the exam, and best practices for getting the highest score possible. JEFFREY J. RITCHIE*, Director of Sponsored Programs, Office of Sponsored Programs, Hamilton College RESEARCH DEVELOPMENT

DIVERSITY & INCLUSION TO FURTHER YOUR PIs’ RESEARCH

Join us to discuss the ways in which research administrators can help enhance and/ or further their faculty’s research through participatory research; diversity in research design and impact; and, subject selection and bias. LANEIKA K. MUSALINI*, Director, Office of Grants Development and Sponsored Programs, Tri-County Technical College SAIQA ANNE QURESHI, Manager of Operations, Center for Digital Health Innovation (CDHI), University of California-San Francisco

3:45 – 4:00 pm | NETWORKING AND REFRESHMENT BREAK

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS CLINICAL/MEDICAL

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INTERMEDIATE

LEARNING HOW TO BEND THE RULES: REVISITING INSTITUTIONAL POLICIES AND PRACTICES TO SOLVE UNIQUE CHALLENGES: OUR JOURNEY WITH CTSA

Representatives from UVA’s Central Office of Sponsored Programs Pre-Award and Post-Award, alongside department administration and representation from Virginia Tech, will present their experience in developing an innovative approach to managing NIH CTSA. The goal of this session is to communicate strategies to inspire research administration professionals to identify opportunities for innovation at their institutions, and provide methods to build collaborations across a university.

LEARNING OBJECTIVES • Participants will be briefly introduced to CSTA grant fund mechanism and it’s unique requirements to administers who are not familiar. • Participants will hear suggestions on how to build successful pan-institutional collaboration. • Participants will learn effective ways to garner support from top level when proposing change. • Participants will learn to continually monitor and adjust process changes. • Participants will be able to make observations and adjustments after THE Year 1. POWER OF • Participants will be able to successfully collaborate within departments and with other institutions.

TAMMY SUTTON*, Senior Post-Award Accountant, Office of Sponsored Programs, University of Virginia

YOU

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

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Agenda

TUESDAY | AUGUST 11, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued DEPARTMENTAL

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INTERMEDIATE

FINANCIAL COMPLIANCE ISSUES: WHAT’S A DEPARTMENTAL RESEARCH ADMINISTRATOR TO DO?

Unexpected issues often arise during the term of an award, and DRAs are the front-line firefighters. This session will discuss some common issues that arise, ways to navigate and train staff to manage them, and where the biggest risks may be (and what to do!). Participants will be able to identify shared concerns and help to foster a consistent approach when handling unforeseen circumstances. Instructors will discuss issues such as allocability, justifying/documenting the unusual items of cost, and planning for long-term sustainability and management of a successful research program.

LEARNING OBJECTIVES • Participants will gain insight into the department administrator’s role in financial management and maintaining compliance with internal and external rules, regulations, and policies PREREQUISITES Participants will want familiarity with award management.

HEATHER M. OFFHAUS*, Director, Medical School Grant Services & Analysis, Office of Research, University of MichiganAnn Arbor CSILLA M. CSAPLÁR, Director, Engineering Research Administration, School of Engineering, Stanford University DEPARTMENTAL

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ADVANCED

TRANSLATING INSTITUTIONAL STRATEGY TO DEPARTMENTAL STRATEGY AND EXECUTION Research administrative leaders, managers, and administrative staff members have the responsibility and opportunity to translate institutional strategy to departmental strategy and execution. Techniques and methodologies will be shared to ensure alignment between broader institutional strategies and more focused departmental strategies. These techniques and methodologies will also ensure that departmental operations support the strategic goals and intended outcomes of the organization.

LEARNING OBJECTIVES • Participants will learn how to interpret institutional strategies (Research and broader strategies). • Participants will be able to translate institutional strategies to departmental strategies. • Participants will be able to further develop departmental strategies reflect institutional needs and more specific departmental needs. • Participants will learn to develop departmental execution (tactical) framework and performance indicators.

AMANDA MIKHAIL*, Administrator, Research, Mayo Clinic Rochester FEDERAL/SPONSORS/AGENCIES

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OVERVIEW

GUIDE TO FEDERAL CONTRACTS: FAR AND WIDE DAVID MAYO*, Director of Sponsored Research, California Institute of Technology, NCURA Distinguished Educator

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National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued FINANCIAL/POST-AWARD

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ADVANCED

AWARD CLOSEOUT: A COLLABORATIVE EFFORT

Due to increased stringent requirements from NIH and other Federal sponsors, timely closeout of awards have become a growing challenge for many institutions. This is also the case for many non-federal awards. Schools/ departments find themselves without an implemented procedural process to address this requirement, which puts their institution at risk for severe consequences. In this session, we will present a few case studies, examine methods to identify the challenges and needs of this major compliance requirement and share ideas on enlisting the support and collaboration of school leadership, faculty, and research administrators.

LEARNING OBJECTIVES • Participants will learn about methods used to identify, examine, create and implement procedures for closeout processes. • Participants will gain an understanding in the importance of involving leadership in implementing and enforcing guidelines/policy. • Participants will gain insight on establishing a coordinated effort with research administrators and PIs to provide oversight of the progress and completion of the compliance requirements. • Participants will need an understanding of the impact of non-compliance for federal contracts and grants. • Participants will want experience with presenting to faculty and senior level administrators with policy change and enforcement and leading these changes with Pre- and Post-Award administrators. PREREQUISITES Participants will want experience with initiating or leading a procedural and oversight change.

JASON PARK*, Pre-Awards Manager, Research Development, School of Biological Sciences, University of California-Irvine NANCY R. LEWIS, Executive Director, Sponsored Projects, University of California-Irvine MEGAN VU, Principal Pre-Awards Analyst, Research Development, University of California-Irvine FINANCIAL/POST-AWARD

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BASIC

BACK TO BASICS: NAVIGATING THE AWARD BUDGET

Are you new to research administration and wondering how to interpret the award budget? Have you taken on new responsibilities and find yourself trying to understand the budget of a more complex award? Maybe you need to request a budget revision but don’t know where to start. Join us for a primer on budgeting for sponsored projects. We will explore the most commonly used budget formats and break down the expense categories into bite sized pieces plus provide some insight into more complex areas. Since the budget is the financial plan for an award and it is developed during the proposal stage, this session will offer both Pre- and Post-Award perspectives on the budget.

LEARNING OBJECTIVES • Participants will be able to compare the most commonly used budget formats used by sponsors. • Participants will explore the most frequently used budget categories. • Participants will analyze indirect costs from the sponsor and grant recipient perspective. • Participants will review examples of unique project expenses and determine how they should be budgeted and justified on an award. PREREQUISITES None

DOROTHY J. JOHNSON*, Managing Officer, Research and Sponsored Programs, University of Wisconsin-Madison NANCY Y. DUFAU, Assistant Vice President, Office of Sponsored Programs and Research, Towson University

YOU THE

POWER

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

115

Agenda

TUESDAY | AUGUST 11, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

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OVERVIEW

HORIZON 2020 AUDITS IN A U.S. POST-AWARD ENVIRONMENT

EU projects (H2020) and U.S. Single Audits, while basically undergoing the same principles, are very different in terms of when audits are undergone, and the testing procedures in place. This session will address these differences, and participants will be encouraged to share best practice and any experiences of Horizon 2020 audits to date, to help any participants who need to prepare for one.

LEARNING OBJECTIVES • Participants will know when each type of audit (EU and U.S.) is required, for both U.S. and Non-U.S. organizations. • Participants will understand what is required by the auditors prior to the audit. • Participants will learn how to prepare for the audit fieldwork. • Participants will share their experiences to date. PREREQUISITES None

JONATHAN GRAY*, Senior Manager, Grant Auditing Team, LEES Chartered Certified Accountants PRE-AWARD

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BASIC

THE CLOCK IS TICKING: IMPROVING AWARD SETUP TURNAROUND TIMES

Almost every institution has faced the same Principal Investigator complaint: “Why does it take so long to get my award setup?” This session will discuss both the delays that preclude institutions from being able to setup awards expeditiously in the financial system and the best practices for improving the efficiency of the process. For instance, we will look at how roles and responsibilities, reviews and approvals, the use of technology and communications strategies are all factors that can either impede or facilitate the award setup process.

LEARNING OBJECTIVES • Participants will learn techniques to evaluate and improve their award setup process by: – defining or clarifying staff roles and responsibilities. – improving hand-offs. – establishing policies and practices that limit back and-forth between units. – leveraging technology to manage the process. PREREQUISITES None

We will also dedicate part of the session to defining performance metrics and key performance indicators as tools to monitor and measure throughput, progression to achieving and exceeding goal, potential risks and adherence to performance expectations. SONIA SINGH*, Director, Huron

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National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued PRE-AWARD

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INTERMEDIATE

THE POST-SUBMISSION PRE-AWARD REVIEW PROCESS

Proposals are often prepared and submitted very close to the deadline. They are then filed away until the award is made even though there is a high probability that the budgets contain errors. This puts Post-Award administrators in the unenviable position of discovering these mistakes after the project start date which can lead to delays and unhappy Principal Investigators (PIs). This interactive session will examine the Pre- to Post-Award progression and introduce participants to a postsubmission, Pre-Award review process.

LEARNING OBJECTIVES • Participants will learn to bridge the gap between Pre- and Post-Award processes. • Participants will understand a best practice that can be implemented at the institutional or departmental level. PREREQUISITES Participants will want knowledge of proposal submissions and award establishment.

DOMINIC ESPOSITO*, Director of Sponsored Programs Administration, Sponsored Programs Administration, Farmingdale State University of New York PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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OVERVIEW

PUI TO A CARNEGIE RESEARCH INTENSIVE CLASSIFICATION: STRATEGIC INITIATIVES FOR ADMINISTRATIVE CAPACITY AND INSTITUTIONAL COMMITMENT EMILY DEVEREUX*, Executive Director, Research & Technology Transfer, Arkansas State University

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

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Agenda

TUESDAY | AUGUST 11, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH ● OVERVIEW

PERSONAL BRANDING

As Research Administrators, there are a variety of roles we may occupy or desire to occupy throughout our careers in this profession. Therefore, it is important to position ourselves as experts within a particular facet of the profession and capitalize on ways to differentiate ourselves from others which can be achieved by developing a personal brand. Personal branding allows for an opportunity to establish an indelible mark surrounding an individual’s name and career achievements which can be used as a platform to showcase expertise & personality.

LEARNING OBJECTIVES • Participants will be able to identify ways to define their personal brand and demonstrate value that they offer. • This session will spur one’s thinking about what an individual wants to be known for. • Participants will discuss tips for preparing a brief elevator pitch to support your personal brand. PREREQUISITES None

TIMOTHY SCHAILEY*, Director, Research Administration, Office of Research Administration, Thomas Jefferson University ERIN E. BAILEY, Chief Financial Officer, Clinical and Translational Research Institute, University at Buffalo PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH ● OVERVIEW

PRESENTATION SKILLS FOR RESEARCH ADMINISTRATORS: A GO-TO GUIDE

No matter how comfortable you are with a subject matter or where you are in your career, presenting your ideas in front of an audience can be a daunting endeavor. This presentation is designed for anyone interested in enhancing their overall presenting skills, no matter their comfort level. Topics to be discussed include how to come up with presentation ideas, how to put together a presentation, and how to corral your resources to overall presentation success. Ideas for how to present your ideas in a methodical way, submission and presentation tips and tricks, along with some failures of our own during previous attempts will give participants a roadmap to success to get more involved in the larger research administration community.

LEARNING OBJECTIVES • Participants will be able to identify topics of interest and finding available resources for putting together presentations. • Participants will learn to evaluate and describe creation of ways to present at conferences. • Participants will enhance their own presentation skills! PREREQUISITES None

NICHOLAS G. PRIEUR*, Research Administration Senior Manager, Youth and Social Issues Program, University of Michigan-Ann Arbor MELISSA M. KARBY, Director of Research Administration, School of Dentistry, University of Michigan-Ann Arbor

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National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

TUESDAY | AUGUST 11, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS CONCURRENT SESSIONS continued RESEARCH COMPLIANCE/ETHICS

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ADVANCED

CONTROLLED UNCLASSIFIED INFORMATION

Why is there a need in higher education for IT Security in research? Discussion of what Controlled Unclassified Information (CUI) is and where Universities typically see it. Overview of what the Cybersecurity Maturity Model Certification (CMMC) is and when it would apply to University research. Review of current and (potential) future contract requirements relative to the Federal CUI program including:

LEARNING OBJECTIVES • Participants will be able to spot requirements for IT Security within sponsored research proposals and awards. • Participants will gain an understanding of the CUI/ CMMC programs as well as the impact on higher education. • Participants will discuss potential roadmaps for achieving CUI/CMMC compliance.

• Recent developments (federal enforcement activity, court proceedings, audits/inspections). • An understanding of the National Institute of Standards and Technology (NIST) frameworks for IT Security (including NIST 800-171). • Federal Acquisition Regulation (FAR) for CUI description, current state, future implications • CMMC - overview, applicability, timeline, future implications. We will examine a few examples of sponsored research projects where CUI/CMMC compliance requirements apply, what the compliance review process entails, and potential avenues to achieve compliance. KRISTA CAMPEAU*, Export Control Officer & Director, Export Controls and Research Information Security Oversight, Office of Research, University of Michigan STEVEN DAWSON, Facility Security Officer/Assistant Director, Research Information Security Oversight, University of Michigan-Ann Arbor

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

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Agenda

TUESDAY | AUGUST 11, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS DISCUSSION GROUPS CLINICAL/MEDICAL

BREAKING DOWN BARRIERS: SUPPORTING CLINICAL FACULTY IN THE MIDST OF REGULATORY BURDENS

The ever-growing burdensome clinical setting is stretching clinical faculty thin. How does a clinician find the time to submit proposals? What can a research administrator do to support faculty? How can we jump the regulatory hurdles that stop clinical faculty from submitting research? Join the discussion to share your own tools to support faculty and learn from others in the field. Participants will be encouraged to share their own experiences or challenges. LISA HINOJOSA*, Research Development & Trial Innovation Manager, Institute for Clinical and Translational Science, University of California-Irvine DEPARTMENTAL

COST PRINCIPLES, CAN I CHARGE THIS TO MY GRANT?

How do we determine if an expense on a sponsored project is allowable or unallowable? Is “we put it in the proposal budget” enough justification for the expense? Bring your examples of those questionable expenses and we will discuss how to remove the question of their allowability. GLENDA A. BULLOCK*, Director of Research and Business Administration, Department of Medicine, Washington University in St. Louis EXECUTIVE LEVEL

IMPROVING SUBRECIPIENT MONITORING THROUGH THE USE OF THE FDP’S EXPANDED CLEARINGHOUSE LYNETTE F. ARIAS*, Assistant Vice Provost for Research, Office of Sponsored Programs, University of Washington FEDERAL/SPONSORS/AGENCIES

GUIDANCE ON INDIRECT COST RESTRICTIONS – NATIONAL INSTITUTE OF FOOD AND AGRICULTURE (NIFA) (E.G., 30% TFFA) LYNELL DOANE*, Branch Chief – Oversight Division, USDA, National Institute of Food and Agriculture KATINA HANSON, Division Director, Policy and Oversight Division, USDA, National Institute of Food and Agriculture MATTHEW FAULKNER, Deputy Director, Office of Grants and Financial Management, USDA, National Institute of Food and Agriculture FINANCIAL/POST-AWARD

FRINGE BENEFITS: THE HOW-TO GUIDE

(FOLLOW-UP TO CONCURRENT SESSION HELD TUESDAY AT 10:15 AM)

Participants will further discuss the basics related to developing fringe benefit rates, fringe benefit proposal development and audit/ negotiation. Topics covered will include bases, pools, allowability of costs, allocation methodologies and calculation of the fringe benefit rates. CAROLINE M. BEEMAN*, Director, MAXIMUS Higher Education, Inc.

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TUESDAY | AUGUST 11, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

HORIZON EUROPE AND COLLABORATION OPPORTUNITIES FOR NON-E.U. INSTITUTIONS (FOLLOW-UP TO CONCURRENT SESSION HELD MONDAY AT 10:15 AM) The discussion will give an introduction into the structure, legal and financial framework of the new Framework Programme sponsored by the European Commission, Horizon Europe, which will be launched on January 1, 2021 for a duration of 7 years.

Horizon Europe succeeds Horizon2020 as one of the biggest funding programs in the world and foresees the cooperation with research organizations based around the world. This session aims at showcasing those elements of continuation, novelty and differences from Horizon 2020. We also want to explain how institutions based outside of the EU can participate in this program and under what legal framework. We will focus on the opportunities for U.S.-based organizations under bilateral agreements between US and the EU, and opportunities for Third Countries that do not have bilateral agreements in place as such but could participate against funding or no-funding grounds. DANIELA AMADIO*, Head of Research Grants (Pre-Award), Research & Innovation, King’s College London LUIGI PELLEGRINO, Head, Research Area, Bocconi University PRE-AWARD

MANAGING GRANT OPPORTUNITIES

(FOLLOW-UP TO CONCURRENT SESSION HELD TUESDAY AT 2:45 PM)

Participants will further discuss effective ways to reduce the amount of time they spend searching and to streamline research tasks. MICHELLE SCHOENECKER*, Senior Proposal Development Manager, Office of Research & Sponsored Programs, University of Wisconsin-Milwaukee PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

HOT TOPICS FOR PUI RESEARCH ADMINISTRATION

Predominantly undergraduate and other institutions that are not research intensive are responsible for managing federal and sponsor regulations and requirements with the same level of attention and professionalism as all other awardees. But we know that in our world the way that we respond is scaled and personalized to the culture, capabilities and needs of our institutions and awards. This session will allow participants to ask questions and get practical advice on whatever the hot topic is at their institutions. One topic will surely be how institutions managed the impact of the Covid-19 virus on our awards and projects. Bring your concerns and your experience. MARTIN B. WILLIAMS*, Director, Office of Sponsored Programs, William Paterson University TRISHA SOUTHERGILL, Grant Support Manager, Research Office, Montana Technological University

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TUESDAY | AUGUST 11, 2020

4:00 – 5:00 pm: EDUCATION SESSIONS DISCUSSION GROUPS continued SYSTEMS/DATA/METRICS

HOW YOU CAN BUILD AN ENVIRONMENT FOR SUCCESSFUL DATA REPORTING NATASA RASKOVIC*, Research Administration Data Analyst, Grants and Contracts Administration, University of Alaska Fairbanks JESSICA GREINER, Financial Research Coordinator, National Foreign Language Center, University of Maryland SYSTEMS/DATA/METRICS

AWARD SETUP/CLOSEOUT METRICS DISCUSSION

We often hear that challenges in the award closeout process are the result of mistakes in the award setup process, or that information is not provided timely enough to accurately complete the award setup process. But how often are those statements supported by data? How often can you really identify where the pain point occurs so that you can start addressing the challenge at the source? This discussion group is designed to serve as a resource for peers to discuss what metrics they currently use, or hope to use in the future, to monitor both the award setup and closeout process. Our hope is that you leave this discussion with new ideas about data points you can review, and how you can obtain this data and track these metrics to improve the award setup and closeout processes. BRYNN TOMLINSON*, Manager, Risk, Internal Audit, and Cybersecurity Services, Baker Tilly RASHONDA D. HARRIS, Director, Post-Award Operations, Office of Research, Grants & Contracts, Emory University

7:00 – 11:00 pm | TUESDAY NIGHT CELEBRATION ROARING 20s PARTY

Following a great day of sessions, enjoy a casual, speakeasy-style Roaring 20s celebration of this milestone year! Travel back in time to an era of intrigue and elegance. Feel free to come in your flapper dress or dapper suit for food, beverages, and music at our exclusive NCURA speakeasy! Bring the kids to join in on the fun from 7:00 –9:00 pm. The DJ will keep the party going and the dancing will continue from 9:00 – 11:00 pm. Guest tickets will be available for purchase and kids under 13 are free! Drink tickets will be provided at registration and your badge is your entrance ticket. This event is included in your conference registration. Guest ticket registration will be available in June.

9:00 pm | REGIONAL HOSPITALITY AND THE NETZONE!

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AGENDA Wednesday, August 12, 2020

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WEDNESDAY | AUGUST 12, 2020

7:30 am – Noon | AM62 CONCIERGE/REGISTRATION 7:30 – 8:15 am | ANNUAL BUSINESS MEETING AND CONTINENTAL BREAKFAST 7:30 – 10:30 am | NCURA MARKETPLACE COMPLETE YOUR MEMBER PROFILE

8:30 – 10:00 am: EDUCATION SESSIONS CONCURRENT SESSIONS CLINICAL/MEDICAL

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SERVICE DELIVERY EXCELLENCE: A CASE STUDY USING “VOICE OF THE RESEARCHERS” TO IMPROVE RESEARCH ADMINISTRATION SERVICES

An effective service model can be a powerful force for enabling research and reducing administrative burdens, with the ultimate goal of easing the process of conducting research for established investigators and breaking down barriers to entry for new researchers. But how do you know if your institution’s service model is really achieving these goals? This session will describe how Mayo Clinic sought service delivery improvement in research administration by putting researchers at the center of the process - from issue gathering and prioritization to solution identification and implementation. The session will also describe Mayo Clinic’s path forward for service delivery, featuring an emphasis on innovation, process simplification and service models.

LEARNING OBJECTIVES • Participants will explore methods for incorporating researcher feedback throughout customer service improvement efforts, including differentiation by researcher persona types. • Participants will be able to identify innovative solutions to address researcher needs. • Participants will share opportunities for improvement through simplification. PREREQUISITES Participants will want an understanding of the research administrative processes and central research interactions with departments/schools.

KAREN HARTMAN*, Administrator, Research Compliance, Resources and Consultative Services, Mayo Clinic Rochester DEPARTMENTAL

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BUILDING INTERNAL CONTROLS AT THE DEPARTMENT LEVEL

This session will provide participants with a basic overview of the necessary internal controls for the management of federal awards in compliance with the Uniform Guidance. Participants will explore case studies in this interactive session designed to illustrate the various aspects of internal controls from the proposal stage to Post-Award management of federal awards at the department level.

LEARNING OBJECTIVES • Participants will discuss the importance of performing risk assessments to maintain effective internal controls over federal funds. • Participants will be able to describe the importance of multi-level reviewers and approvers to provide checks and balances in the proposal/award lifecycle. • Participants will identify important information to review when submitting proposals or approving expenditures. • Participants will describe what actions need to take place when non-compliance is discovered. PREREQUISITES None

TRACEY T. TRUJILLO*, Research Administrator, Warner College of Natural Resources, Colorado State University 124

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WEDNESDAY | AUGUST 12, 2020

8:30 – 10:00 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued EXECUTIVE LEVEL

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ADDRESSING THE CHALLENGES OF FOREIGN INVOLVEMENT IN THE U.S. RESEARCH ENTERPRISE: HOW RESEARCH ADMINISTRATORS CAN HELP PAMELA A. WEBB*, Associate Vice President for Research, Sponsored Projects Administration, University of Minnesota, NCURA Distinguished Educator JIM LUTHER, Associate Vice President, Research CSTG Compliance & Federal Reimbursement, Duke University FEDERAL/SPONSORS/AGENCIES

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NATIONAL INSTITUTE OF HEALTH (NIH) UPDATE MICHELLE BULLS*, Director, Office of Policy for Extramural Research Administration, National Institutes of Health FINANCIAL/POST-AWARD

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SUBS: SUBAWARD USER BUSINESS SYSTEMBUILDING AN OUTGOING SUBAWARD SYSTEM

In 2012 Washington University went live with an outgoing subaward processing system, known as the SUBSystem. In 2020, we are implementing a NEW outgoing subaward processing system due to a platform change. Our leadership made the decision to continue our unique processing system that offers benefits and efficiencies to both the department and central administration users. Features include: 1) Attachment library of FDP and other sponsor attachments, 2) Required Items list that must be obtained prior to submission to central office, 3) repository for documents associated with subrecipients such as IDC Rate agreements, budgets, IACUC & IRB approvals, and correspondence, and 4) process status transparency for users.

LEARNING OBJECTIVES • Participants will learn how outgoing subaward processing and UG data element collection can be streamlined for all users. • Participants will learn how process pain points can be managed and some processing delays reduced. PREREQUISITES Participants will want an understanding of your institution’s outgoing subaward process and the regulatory compliance associated with such collaborations.

CONNIE L. MOTOKI*, Grants Manager, Office of Sponsored Research Services (OSRS), Washington University in St. Louis JENNIFER KLENKE, Project Manager, Washington University in St. Louis

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WEDNESDAY | AUGUST 12, 2020

8:30 – 10:00 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

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THE LATEST TRENDS IN RESEARCH DEVELOPMENT: AN INTERNATIONAL PERSPECTIVE

There is no question that research development professionals have great jobs. Strategies on focusing on advance, futuristic areas of research, planning on internal and external funding positioning, communicating with funding agencies, providing metrics, intelligent proposal development are just a few areas of research development that are becoming increasingly important. As the winning ratios are declining and competition intensifying, research development is becoming of paramount importance.

LEARNING OBJECTIVES • Participants will learn about global best practices in research development and how the profession/practice is evolving. We will also explore how technology, metrics, systems and tools can help measure and accelerate research development impact. PREREQUISITES Participants will want a basic knowledge of research development activities that happen at research intensive universities.

RANDY OZDEN*, President and CEO, Streamlyne MARTIN KIRK, Operations Director, Research & Innovation, King’s College London PRE-AWARD

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INNOVATIONS FOR PRE-AWARD WORKFLOW

Participants will be immersed in challenges, processes and regulations associated with the identification of funding opportunities; development, budgeting, review, approval and submission of proposals; and review, negotiation, acceptance and set-up of awards. Knowledge will be gained in prospective funding, submission of proposals, and award mechanism’s negotiation and execution while exploring Pre-Award’s (1) best practices, (2) challenges of small and large Pre-Award enterprises, and (3) innovative solutions to mitigate these challenges.

LEARNING OBJECTIVES • Participants will learn best practices for Pre-Award workflow. • Participants will be able to identify challenges of midsize to large Pre-Award units. • Participants will discuss innovative solutions to mitigate these challenges. PREREQUISITES This session is designed for Pre-Award individuals in midlevel management or director positions that are seeking to expand their existing knowledge for best practices and innovative Pre-Award workflow.

EMILY D. DEVEREUX*, Executive Director, Research & Technology Transfer, Arkansas State University PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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OVERVIEW

TAPPING INTO YOUR OWN PERSONAL POWER SHUNA McMICHAEL*, Director, Office of Sponsored Research, Soka University of America

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WEDNESDAY | AUGUST 12, 2020

8:30 – 10:00 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH ● OVERVIEW

CHANGING INSTITUTIONS: GOING OUT TO GO UP

Are you ready for a new challenge? Are you contemplating your next career move? Maybe you have a career plan and are ready for the next step. Maybe you are getting restless in your current position and are ready for a change but don’t know what it should be. Sometimes we have to look beyond our current institution to find the best growth opportunity. Join as we discuss factors to consider when making these decisions, methods for mapping out career pathways, tactics for navigating the transition, strategies for succeeding in the new position, and ways in which the COVID-19 pandemic has impacted the outlook for jobs.

LEARNING OBJECTIVES • Participants will discuss factors to consider when deciding to look for a position at a new institution. • Participants will review methods for mapping out career pathways. • Participants will be introduced to tactics for navigating the transition to a new institution. • Participants will explore strategies for succeeding in the new position. PREREQUISITES None

DOROTHY J. JOHNSON*, Managing Officer, Research and Sponsored Programs, University of Wisconsin-Madison SYLVIA BRADSHAW, Director of Sponsored Programs, Agreements, Research, and Contracts (SPARC), Southern Utah University PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

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BOUNDARIES AND BALANCE: BREAKING BEHAVIORS THAT HURT WHEN YOU’RE ONLY TRYING TO HELP

Working in a service-oriented profession, research administrators are always there to help, get the job done, and save the day. We understand the importance of our jobs and their impact on the world. We take our work very seriously. With constant staffing shortages and entire departments that are spread too thinly, many of us struggle to maintain work-life balance. We sacrifice our time, working more than 40 hours a week; we skip lunches and we ignore our bodies when they signal we need to engage in self-care. We get sick and we work anyway. We rollover our PTO and in some cases, we don’t use it so we lose it. Could we be hurting ourselves when we’re trying to help? Could there be a better way to our selfsacrificial people-pleasing ways?

LEARNING OBJECTIVES • Participants will explore how these unhealthy thought patterns and behaviors: – May have developed. – Are fostered and encouraged by the culture in research administration. – Actually hurt us and others. – Can be broken with healthy boundaries and balance. PREREQUISITES None

This session explores how people-pleasing, care-taking, perfectionism, and other behaviors that frequently show up in the workplace not only hinder our health and well-being, but also our careers and the success of the organizations we so passionately seek to help. If you’ve ever struggled with saying no, taking on more than you should, and boundaries that separate you from the work you do, this session is for you! TANYA BLACKWELL*, Manager, Office of Sponsored Programs, Children’s Healthcare at Atlanta, Inc.

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WEDNESDAY | AUGUST 12, 2020

8:30 – 10:00 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued RESEARCH COMPLIANCE/ETHICS

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THE NIH PUBLIC ACCESS POLICY: A ROADMAP TO SUCCESS IN POLICY COMPLIANCE

To advance science and improve human health, scientists make the published results of their NIH-funded research available on PubMed Central. This session provides an overview of how grant-funded publications are managed to ensure an accurate and up-to-date list of publications (bibliography) that meets the National Institutes of Health (NIH) requirements for grant applications, progress reports, and public access. It also provides and overview of setting up My National Center for Biotechnology Information (NCBI), My Bibliography, adding new publications, linking My NCBI account to an Electronic Research Administration (eRA) Commons account and grants. This will be a hands-on session. Please bring your laptop or electronic device to connect directly with My NCBI.

LEARNING OBJECTIVES • Participants will understand what is MyNCBI. Accessing, registering, creating, linking and managing publications. • Participants will understand the four methods and what submission method to use. PREREQUISITES None

ERIN E. BAILEY*, Chief Financial Officer, Clinical and Translational Research Institute, University at Buffalo RESEARCH DEVELOPMENT

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PROPOSAL DEVELOPMENT: HELPING FACULTY WITH CONTENT AND PROCESS DETAILS

You’re a proposal development specialist charged with helping faculty and subject matter experts with content and process details. But what specifics do you share with them? What tools, techniques, and considerations do you provide? How do you coordinate and facilitate the proposal development process in ways that enable the faculty and subject matter experts to concentrate on what they do best--the technical and content areas of the proposal? This 75-minute session will set out those content and process details in an organized, step-by-step plan that encompasses the entire process from identifying a target RFP (and deciding whether it aligns with the team’s project vision), to creating a proposal task list and timeline, to finding the other offices and individuals on campus to assist in supplying critical information, to identifying and incorporating partners, to finishing the proposal and submitting it to the sponsor. Additional techniques, strategies, and tools will be solicited from participants during and after the session.

LEARNING OBJECTIVES • Participants will be able to explain a comprehensive way to conceptualize the proposal development process, one that enables them to describe specific ways they can assist faculty and subject matter experts in the process. • Participants will identify and take away from this session multiple considerations, techniques, strategies, templates, and tools that can be used in supporting faculty and subject matter experts in proposal development.

PAUL E. TUTTLE*, Director of Proposal Development, Office of Research Services, North Carolina Agricultural and Technical State University PATRICK LENNON, Assistant Administrator, Collaborative for Research Education, University of Washington 128

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Agenda

WEDNESDAY | AUGUST 12, 2020

8:30 – 10:00 am: EDUCATION SESSIONS CONCURRENT SESSIONS continued SYSTEMS/DATA/METRICS

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INTERMEDIATE

INSIDE THE BLACK BOX: REPORTING/ ANALYTICS

Metrics have become increasingly important in the field of research administration, as institutions grapple with the need to balance internal priorities with the demand of customers such as Principal Investigators and Business Officers. From a central office perspective, managers want to provide a lens into what is happening with particular transactions, while at the same time being sensitive to the time constraints associated with keeping records up-to-date. In the departments, RAs deal with separate pressures related to balancing Pre-Award activities with other responsibilities. In this session, we will consider a number of questions related to navigating the complexities of analytics and reporting. What problem(s) are we trying to solve? How do the needs of PIs differ from those of Business Officials? How are we determining the number and types of needs, and prioritizing what data we provide? What are some successful strategies to deal with increasing pressures around analytics? We will consider these questions and others in an effort to broaden our understanding of what PIs and Business Officers really need.

LEARNING OBJECTIVES • Participants will be able to compare reporting tools used centrally vs those used in the departments. • Participants will be able to compare the needs of Principal Investigators to those of Business Officials. • Participants will be able to analyze the balance between transparency (reporting out) and efficiency. PREREQUISITES Participants will want a general understanding of research administration. Topics assume knowledge of basic processes involved in reporting: proposal submission; award negotiation and set-up; financial/Post-Award tools and metrics.

NOAM PINES*, Associate Director, Sponsored Projects Office, University of California-Berkeley

DISCUSSION GROUPS DEPARTMENTAL

COST TRANSFERS AND PTERODACTYLS

(FOLLOW-UP TO CONCURRENT SESSION HELD TUESDAY AT 2:45 PM)

CARRIE CHESBRO*, Associate Director, Post-Award, Sponsored Projects Services, University of Oregon

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WEDNESDAY | AUGUST 12, 2020

8:30 – 10:00 am: EDUCATION SESSIONS DISCUSSION GROUPS continued FEDERAL/SPONSORS/AGENCIES

NAVIGATING NATIONAL INSTITUTES OF HEALTH (NIH) TRAINING GRANTS It takes a village to navigate the complexities of NIH National Research Service Award (NRSA) Training Grants. This discussion group will cover multiple areas associated with NIH NRSA Training Grant proposals and awards. Following a brief introduction about NIH NRSA Training grant programs, we will breakdown our discussion into three basic components: 1. Award management best practices (including xTrain use), 2. Post-Award considerations upon both annual and award closeout and 3. Preparing for your next competitive renewal (including a brief overview of required data tables). This discussion is designed to be interactive and facilitate the opportunity for participants to share their experiences and best practices administering training grants.

MALLORY MUSOLF*, Associate Director, Office of Training Grant Support, University of Wisconsin-Madison JENNY DAHLBERG, Senior Administrative Program Specialist, UW School of Veterinary Medicine, University of WisconsinMadison FINANCIAL/POST-AWARD BASICS OF F&A (FOLLOW-UP TO CONCURRENT SESSION HELD TUESDAY AT 1:15 PM) Participants will further discuss the basics of Facilities and Administrative cost components, methods, and rate proposal submission. MITZI SINGLETON*, MAXIMUS Higher Education, Inc. GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

HORIZON 2020 AUDITS IN A U.S. POST-AWARD ENVIRONMENT (FOLLOW-UP TO CONCURRENT SESSION HELD TUESDAY AT 4:00 PM) Participants will further discuss the differences between EU projects (H2020) and U.S. Single Audits, and will be encouraged to share best practice and any experiences of Horizon 2020 audits to date, to help any participants who need to prepare for one. JONATHAN GRAY*, Senior Manager, Grant Auditing Team, LEES Chartered Certified Accountants

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WEDNESDAY | AUGUST 12, 2020

8:30 – 10:00 am: EDUCATION SESSIONS DISCUSSION GROUPS continued PRE-AWARD

STRATEGIES FOR EFFECTIVE ENGAGEMENT BETWEEN RESEARCH ADMINISTRATORS AND THE UNIVERSITY ADVANCEMENT TEAM TO MANAGE FOUNDATION PROPOSALS AND AWARDS

The process for submitting research proposals to non-profit foundations is usually similar to that for most funding agencies; however, there are some opportunities that require effective working relationships between a research administrator and the institution’s advancement team. Specific relationships between the sponsor and the advancement team or sponsor requirements governing the contact and submission process will often dictate that the sponsored projects office play a secondary role. However, many advancement staff are not familiar with sponsor-specific web portals and encounter challenges with registration and submission. Some advancement offices are also not equipped to handle many aspects of sponsored projects management, including creation of award profiles, milestone-based invoicing, annual/regular reports and Post-Award modifications This session will provide an overview of potential gaps in the process, strategies for handling these issues, as well as a communications and planning process to prevent these gaps from causing institutional problems with approvals, award management, and sponsor relations. BENJAMIN B. MULL*, Director, Pre-Award and Major Proposals, Office of Contracts and Grants, University of Houston RESEARCH COMPLIANCE/ETHICS

IRB HOT TOPICS: COMMON RULE, SINGLE IRB, ETC. (FOLLOW-UP TO CONCURRENT SESSION HELD TUESDAY AT 2:45 PM)

LAUREN HARTSMITH*, Policy, Division of Policy and Assurances (DPA), Office for Human Research Protections, U.S. Department of Health and Human Services RESEARCH COMPLIANCE/ETHICS

SAFEGUARDS: WHERE PRIVACY AND RESEARCH INTERSECT

In the current state of controversial uses of personal data, the question of how best to protect information collected during research has come to the forefront. In this discussion we will discuss a practical approach to safeguarding research records including maintaining data for secondary research purposes. We will also explore evolving privacy laws that are currently relevant to the research community. MARK FOX*, Compliance Officer, American College of Cardiology

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WEDNESDAY | AUGUST 12, 2020

8:30 – 10:00 am: EDUCATION SESSIONS DISCUSSION GROUPS continued RESEARCH DEVELOPMENT

GO/NO GO DECISION MAKING FOR PROPOSAL SUBMISSIONS

You run a small research administration office and a faculty excitedly drops by with a ‘great idea’ they want to submit for funding to a National Sponsor. Is it a ‘we need’ idea or ‘we can deliver’ idea? Does the proposed project align with strategic objectives of the institution? Should this really be developed and submitted? This session will focus on guiding the proposer to decide for themselves, is it a Go or No/Go? DEE C. SALMON*, Customer Success Manager, Cayuse

10:00 – 10:30 am | NETWORKING AND REFRESHMENT BREAK

10:30 am – Noon: EDUCATION SESSIONS CONCURRENT SESSIONS CLINICAL/MEDICAL

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BASIC

EFFICIENCIES WITH CTMS MELODY G. BELL*, Assistant Vice President, Academic Information Systems, University of Texas Southwestern Medical Center

Have you ever been working on a document or project and thought “This can’t be this hard!” or “There has got to be an easier way!?” Have you ever wondered what tools exist to help with organization and management of daily activities? Do you have the option or need to occasionally work-from-home? This session is for you.

LEARNING OBJECTIVES • Participants will learn underutilized, uncommon, or unknown features of software systems to aid in efficiency. • Participants will learn about technology options to help manage day-to-day activities. • Participants will learn about remote working technology.

We will explore these topics and more to help you work smarter, not harder.

PREREQUISITES Participants will want basic software and technology skills.

DEPARTMENTAL

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INTERMEDIATE

WORK SMARTER, NOT HARDER

HOLLIE R. SCHREIBER*, Director, DASNR Sponsored Programs Administration, Oklahoma State University FEDERAL/SPONSORS/AGENCIES

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OVERVIEW

OFFICE OF MANAGEMENT AND BUDGET (OMB) UPDATE GILBERT TRAN*, Senior Policy Analyst, Office of Management and Budget

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Agenda

WEDNESDAY | AUGUST 12, 2020

10:30 am – Noon: EDUCATION SESSIONS CONCURRENT SESSIONS continued FINANCIAL/POST-AWARD

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BASIC

THE LIFE CYCLE OF AN AWARD

This session will cover Post-Award activities that originate at the Pre-Award process. Beginning with the proposal development, onto Post-Award procedures and ending with the closeout compliance. This session will focus on Uniform Guidance: Subpart C – Pre-Award Requirements, Subpart D – Post award Requirements, Subpart E – Cost Principles.

LEARNING OBJECTIVES • Participants will learn how to adhere to sponsor’s terms and conditions while following their organization’s policies. • Participants will walk through the administrative responsibilities of managing an award. • Participants will review the process of closing out an award. PREREQUISITES None

It will provide an overview of the significant policies and procedures surrounding the life cycle of an award and cover how we interact with our global partners. DANIELA D. PRELIPCEANU*, Accounting Manager, Grant and Contract Accounting, Rutgers, The State University of New Jersey GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

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OVERVIEW

ARE WE SPEAKING THE SAME LANGUAGE? THE DIFFERENCE IN TERMINOLOGY WHEN NEGOTIATING GRANTS AND CONTRACTS GLOBALLY Presenter to be announced GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

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OVERVIEW

U.S. UNIVERSITIES WITH FOREIGN CAMPUSES Presenter to be announced

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WEDNESDAY | AUGUST 12, 2020

10:30 am – Noon: EDUCATION SESSIONS CONCURRENT SESSIONS continued PRE-AWARD

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BASIC

DEALING WITH ANNUAL NIH AND NSF CHANGES This session will describe the steps to take to recognize the large annual changes and the frequent small changes to the NIH and NSF grant proposal guidelines and learn to deal with them effectively. We’ll discuss how to change your internal documents such checklists and templates, and how to roll out the changes to your principal investigators in person, via email, and online. Audience participation will be encouraged, especially in learning the stories of how the audience members manage these changes.

LEARNING OBJECTIVES • Participants will learn ways to cope with changes. • Participants will learn how to read updated guidelines for NIH. • Participants will learn how to read updated guidelines for NSF. • Participants will discuss changing checklists and templates for NIH proposals. • Participants will discuss changing checklists and templates for NSF proposals. • Participants will discuss rolling out changes to PIs. PREREQUISITES None

MARK A. WILLIAMS*, Associate Grant & Contracts Coordinator, Grants and Contracts Office, Penn State University Park SARAH M. CLIFT, Grant Specialist, Cincinnati Children’s Hospital Medical Center PRE-AWARD

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INTERMEDIATE

BEST PRACTICES FOR SPONSORED PROJECT TRANSFERS

When a Principal Investigator (PI) moves from one institution to another, more often than not, existing awards will transfer to the new institution with approval of the original institution and the sponsor. Unfortunately, these award transfers can sometimes become an arduous process with long delays that can negatively affect the PI’s ability to continue the research project uninterrupted. However, if research administrators anticipate transfers and work proactively and collaboratively, we can make the process efficient and develop lasting positive relationships with all involved. Institutional policies and procedures that encourage and support this approach enable administrators to better facilitate the process and responsiveness to the increasingly collaborative research environment and growing faculty workforce mobility.

LEARNING OBJECTIVES • Participants will gain a basic understanding of the complexities of sponsored project transfers. • Participants will learn best practices for the collaborative and proactive administration of incoming and outgoing project transfers. PREREQUISITES Participants will want a basic understanding of the management of sponsored projects.

We will explore this topic from a process and relationship perspective; discuss the factors that may complicate and thus delay the transfer process; and share best practices for both incoming and outgoing awards and non-financial agreements. We will also discuss in Interest transfers. JAMIE LYNN A. SPRAGUE*, Federal & Subaward Team Lead/Senior Grant & Contract Officer, Research Services, Cornell University

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National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

WEDNESDAY | AUGUST 12, 2020

10:30 am – Noon: EDUCATION SESSIONS CONCURRENT SESSIONS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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OVERVIEW

OUTREACH AT PRIMARILY UNDERGRADUATE INSTITUTIONS TO SUPPORT FACULTY SUCCESS Faculty at Primarily Undergraduate Institutions face many competing demands for tenure and promotion including heavy teaching loads, student advising, scholarship and research, and campus engagement. Junior faculty often come to the institution with passion for their discipline/ areas of interest but have varying degrees of exposure to research while senior or tenured faculty find themselves fighting to be competitive within the context of changing federal regulations and diverse learning platforms. Increasingly, the Research Administration and Sponsored Programs Office has become a resource to assist faculty and foster success with grants and research. This presentation will offer perspective of outreach successes and failures from both a grants and IRB perspective and identify specific mechanisms for engaging faculty and promoting the mission of teaching institutions. Through our own admission, some initiatives led to faculty success and admiration (online systems, targeted outreach), while others, despite our best efforts, fell flat and created learned lessons for future strategies.

LEARNING OBJECTIVES • Participants will be able to assess faculty time and interest in pursuing research and/or external funding. • Participants will learn how to develop outreach efforts to best engage faculty at varying stages of their career. PREREQUISITES None

MEGAN WILLIAMS*, Director of Research Administration, Academic Affairs, Salem State University MARY MADER, Director of Sponsored Programs and Research and Research, Saint Anselm College PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

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OVERVIEW

CAREER PATHWAYS IN RESEARCH ADMINISTRATION: CREATING YOUR OWN CAREER DEVELOPMENT PLAN

REBEKAH L. CRAIG*, Senior Business Analyst, Bioinformatics, University of Texas Southwestern Medical Center PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH ● OVERVIEW

WHEN BODIES OF KNOWLEDGE COLLIDE: RESEARCH ADMINISTRATION MEETS PROJECT MANAGEMENT

We may say a lack of planning on your investigator’s part does not constitute an emergency on our part - and yet it seems like we’re constantly putting out fires. In addition to firemen, Research Administrators also wear the hat of a Project Manager. What then can Research Administration learn from Project Management?

LEARNING OBJECTIVES • Participants will be familiar with the Project Management life cycle, process groups, and knowledge areas. • Participants will be able to compare and contrast with the sponsored project life cycle. • Participants will learn new techniques for solving recurring problems in a deadline-driven environment. PREREQUISITES None

BETHANY DECAROLIS*, Assistant Director, Sponsored Programs Administration, University of Nebraska Medical Center

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

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Agenda

WEDNESDAY | AUGUST 12, 2020

10:30 am – Noon: EDUCATION SESSIONS CONCURRENT SESSIONS continued RESEARCH COMPLIANCE/ETHICS

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INTERMEDIATE

YES, YOU NEED TO CONSIDER EXPORT CONTROLS, FOREIGN INFLUENCE, AND CUI AT THE PROPOSAL STAGE

Export Controls are an ever-evolving area of research compliance that is becoming more important as regulations are expanding and researchers increasingly pursue funding from new sources, including defense funding through industry partners. Export Controls are not just an issue that needs attention at the award stage or in the course of the project. There are a number of steps research administrators can take at the proposal stage to mitigate risk and prevent the inclusion of problematic terms and conditions in agreements, including being proactive in addressing foreign influence concerns and budgeting for Controlled Unclassified Information if applicable.

LEARNING OBJECTIVES • Participants will get an overview of new changes to Export Control regulations, foreign influence guidelines, and Controlled Unclassified Information. • Participants will learn strategies about collaborating with their Export Control Officer at the proposal stage. • Participants will develop a better understanding of “red flag” provisions that may be included in Request for Proposals. • Participants will be provided tools to help ensure that sponsors are cognizant of a project’s fundamental research classification. PREREQUISITES Participants would benefit with experience preparing or reviewing and submitting proposals to federal sponsoring agencies on a regular basis. Participants should have experience reviewing federal funding opportunities (e.g., RFPs, BAAs, FOAs, etc.).

JEFFREY WARNER*, Assistant Director, Office of Contract and Grant Administration (OCGA), University of CaliforniaSan Diego RESEARCH DEVELOPMENT

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BASIC

TRIM, TIGHTEN, TWEAK: STRENGTHEN GRANT PROPOSALS WITH BASIC EDITING AND FORMATTING TECHNIQUES

Grant proposal narratives can be much easier to read and understand by improving the clarity of sentences, adjusting the page spacing, and using effective visuals. In fact, trimming just a few words from lengthy sentences or paragraphs will not only sharpen the language, but also gain valuable lines of page space. You don’t have to be a professional writer or editor or an expert in a faculty member’s discipline to help improve a proposal. This session will provide you with basic editing and formatting techniques that allow you to maximize page space without violating sponsor formatting rules and improve sentences without altering the scientific meaning. Hands-on exercises will give you practice and confidence. This session will be especially helpful for research administrators who work with faculty for whom English is not their native language and would like to learn some easy ways to help improve proposal narrative sections.

LEARNING OBJECTIVES • Participants will learn basic sentence editing and formatting techniques to sharpen language, gain page space, and improve readability. • Participants will learn the basic principles of effective page design to ensure important information is identified quickly and easily. • Participants will gain more confidence in their editing and formatting skills. PREREQUISITES None

MICHELLE SCHOENECKER*, Senior Proposal Development Manager, Office Of Research & Sponsored Programs, University of Wisconsin-Milwaukee

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National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter

Agenda

WEDNESDAY | AUGUST 12, 2020

10:30 am – Noon: EDUCATION SESSIONS DISCUSSION GROUPS CLINICAL/MEDICAL

CLINICAL RESEARCH: AN INTRODUCTORY DISCUSSION

This discussion will explore the basics of clinical research: the stages of research, the roles of the various people involved and best practices for effectively working together. Key regulations that guide researchers/institutions and funding challenges will also be discussed. Participants will be able to identify key differences in clinical research terminology and processes; outline budget complexities; and, name key regulatory items. JENNIFER J. CORY DOESCHOT*, Director of Operations, Center for Definitive and Curative Medicine, Department of Pediatrics, Stanford University DEPARTMENTAL

NON-U.S. AFFILIATIONS, DEPARTMENT CONCERNS, RESPONSIBILITY/ ACCOUNTABILITY ERIKA WILSON*, Senior Director Health Sciences Sponsored Project Pre-Award Office & Research Service Core, Office of the Vice Chancellor for Health Services, University of California-San Diego EXECUTIVE LEVEL

FOUND TIME: TIPS, TRICKS, AND SHORTCUTS FOR DEALING WITH INCREASED WORKLOAD WITHOUT INCREASED RESOURCES

How do sponsored project offices handle increasing volumes? The lucky ones hire more people. The unlucky ones are told to just work smarter, not harder. (How offensive is that?) Participants of this interactive discussion group will share ways in which their offices have addressed increased workloads by ‘finding time’ so that they can get more done without additional resources. Strategies often include improving efficiency, shifting or sharing responsibilities, avoiding mission creep, no longer doing things that don’t add value, etc. These are great ideas in theory, but real-life examples and inspirations sure do help. So come learn from your colleagues in practical terms how they have ‘found time’ to get the work done, and be ready to help your beleaguered colleagues with tips of your own! CRAIG A. REYNOLDS*, Assistant Vice President for Research - Sponsored Projects, Office of the Vice President for Research, University of Michigan-Ann Arbor, NCURA Distinguished Educator BRUCE A. MORGAN, Associate Vice Chancellor - Research Administration, Office of Research, University of California, Irvine

YOU THE

POWER OF

August 9 – 12, 2020 | Washington, DC | The Power of YOU | * Lead presenter

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Agenda

WEDNESDAY | AUGUST 12, 2020

10:30 am – Noon: EDUCATION SESSIONS DISCUSSION GROUPS continued GLOBAL FOR U.S. AND NON-U.S. PARTICIPANTS

NCURA GLOBAL FELLOWSHIP: WHAT IT MEANT TO ME

In this discussion, presenters will discuss their experiences as Global Fellows at Peking University and the University of Melbourne, respectively. ROBIN B. RIGLIN*, Senior Associate Director, Office of Sponsored Programs, The Pennsylvania State University LAURA P. BILBAO, Associate Director of International Grants & Partnerships, Office of International Affairs, Texas Tech University PROFESSIONAL DEVELOPMENT/PERSONAL GROWTH

WHAT IS YOUR TEAM DNA: COLLABORATION OR CONFLICT

Conflict in the workplace seems to override any managerial effort to create a collaborative environment. Why is that? This discussion will focus on the reasons that happens as well as identify the key skills that need to be developed as managers and as team members to support the development of a collaborative work environment. DORIS SCHULTZ*, Director of Research Administration, Office of Sponsored Programs, New York University Polytechnic School of Engineering RESEARCH COMPLIANCE/ETHICS

RESPONDING TO FOREIGN INFLUENCE CONCERNS ELIZABETH H. ADAMS*, Director, Office of Research and Project Administration, Princeton University RESEARCH DEVELOPMENT

RESEARCH DEVELOPMENT VS. PROPOSAL DEVELOPMENT PATIENCE GRAYBILL*, Manager, Research Development and Administration, School of Engineering and Applied Science, Washington University in St. Louis SYSTEMS/DATA/METRICS

MANAGING RESEARCH OPERATIONS THROUGH TECHNOLOGIES

We will discuss the importance of technologies and how they influence our operational and award intake processes and procedures. We will also talk about understanding the importance of reinvesting continuously in your operational infrastructure through targeted systems, process development, and innovation. Participants will review how to be more aware of how simple activities like signing documents can take too much time in an institution. We will focus on the sustainability of an office with sponsors moving towards external portal management, and expanding authorities and how this impacts a Central Research Office. Lastly, we will discuss the need for innovation and how the investment in this area is key to sustaining the future environment of sponsored research. EDWARD MCKOY*, Assistant Director, Office of Sponsored Projects, George Washington University

Noon | CONFERENCE ADJOURNS

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National Council of University Research Administrators | www.ncura.edu | #ncuraannual | * Lead presenter