Invitation to Tender: Non-Financial Support Package for the Mombasa Plastics Prize Incubator

Challenge Works, delivery partner for the Mombasa Plastics Prize Incubator

Deadlineforsubmissions:

Friday,22September2023at400PMEasternAfricaTimeEAT

1.WhatAreWeCommissioning?

Wearelookingtocommissionanindividualorganisationoraconsortiumoforganisations to deliver the Non-Financial Support NFS activities for the Mombasa Plastics Prize MPP Incubator, specifically around organisations with expertise in supporting early stagebusinessesindevelopingworkingprototypesintosustainablestartupbusinesses.

The successful bidder should demonstrate passion about innovation, experience in accelerator/incubatorenvironmentsandofferacreativeapproachtodeliversocialimpact through harnessing the power of entrepreneurship. They will bring experience of collaboratingwithadiverserangeofinnovatorswhoaredeliveringsolutionstoreal-world problems, demonstrating deep connections within local innovator networks They will haveafootprintacrossMombasaCountyinKenya

Submissionsarewelcomefromthefollowingorganisations:

● SubmissionsledsolelybyMombasa-basedorganisations.

● Submissionsasaconsortium-MustbeledbyaMombasa-basedorganisationand can be supported by organisations based elsewhere across Kenya or internationally.

Note: Should you be successful, the lead organisation (and supported organisation, if applicable)maybesubjecttoaduediligenceprocess.Theleadorganisationmustprovide thefollowinginformation:

● FullCompanyName(s)

● CompanyRegistrationNumber(s)

● RegisteredAddress(es)

Due diligence may also be conductedforkeyteammembersoftheleadorganisationor consortium

The invitation to tender ITT is for work over a 6-month period from October 2023 to March2024

2.BackgroundtotheMombasaPlasticsPrizeIncubator

The Mombasa Plastics Prize MPP Incubator aims to reduce marine plastics waste in MombasaCountybydrivingthedevelopmentofyouth-ledsustainablebusinesses.

Between September 2022 and May 2023, the Mombasa Plastics Prize incentivized aspiring young entrepreneurs (aged 18 25 to develop solutions tackling marine plastic waste within Mombasa County’s informal settlements. The initial phase was an overwhelming success, where we saw the creation of 14 teams who crafted working prototypesandinspiredcommunitiesacrossthecounty.

TheMPPIncubatorwillbuildonthesuccessoftheinitialphase,byworkingwithafewof the highest potential teams from MPP to progress their prototypes into sustainable businesses. As part of the MPP Incubator, these teams will receive financial and non-financialsupport TheMPPIncubatoralsoaimstocontinueinspiringresidentsacross MombasaCountytoreduceplasticwaste,whilstalsobenefitingfromthecreationofnew jobs

Throughout the duration of the MPP Incubator, each team will progress from aworking prototypetoasustainablestartupbusiness Toachievethisgoal,theywill:

1 Formalisetheirbusinessesandestablishtheiroperationalstructure

2 Have the opportunity to refine their business ideatohelpgenerateasustainable andviablebusinessplan

3 Increasethecapabilityandskill-setoftheirteam

4. Develop and implement their workingprototypeintoaminimumviableproductor servicethatismarket-ready.

5. Formalisepartnerships.

6. Monitorandevaluatetheimpactoftheirsolutiononmarineplasticwastepollution.

3.DetailsoftheScope

Over the course of the 6-months, this NFS package will provide incubator participants with the skills, knowledge, and networks to progress their working prototype into sustainablebusinesses.

ANFSpackagecoveringfourkeythemeswillbedeliveredtoparticipantusingavarietyof formatsandtools:

1.Developingsolutions

Tailoredproductdevelopmentsupport

Accesstomachineryandequipment

3.Settingupbusinesses

Legaltrainingandadvice

Financialliteracy,includingfinancialreporting

Teammanagement,individualwaysofworking andconflictresolution

3.1KeyObjectives

2.Measuringimpact

Co-creationofKPIs

Plasticwastequantification

Impactmeasurement

4.Accessingmarkets

Businessdevelopmenttraining

Accesstonetworksandpartnerships

Establishinganonlineprofile

1. To deliver the expertise from one or more of the non-financial support thematic areas(above) throughoutthe6monthsincubationperiod.

2. Toprovideanontheground‘face’oftheMombasaPlasticsPrizeIncubator.

3 To provide strategic local context throughout the incubator planning and implementation

4. TocollaboratewiththeMombasaPlasticsPrizeIncubatordeliveryteamtoensure thesmoothrunningoftheincubator

3.2SpecificActivities

The structure of specific activities should consider the following formats (but is not limitedto):

● Tailoredteamcoaching-one-to-onesessionswithacoach.

● Group training sessions - training sessions with Mombasa-based support partners.

● Practical workshops and field trips - specialised workshops to support teams withimpactmeasurementandKPItracking.

● Networkingopportunitiesandevents-aplatformtoconnectteamswithpotential partners,industryexperts,andmentors.

● Useofphysicalspaceandvenue

3.3RequiredExpertise

Relevantdomainexpertise

● Track record indeliveringworkshops,teamcoaching,andgrouptrainingsessions tailored forentrepreneurswithastrongemphasisonthefourthematicareas(see Section3

○ Developingsolutions

○ Measuringimpact

○ Settingupbusinesses

○ Accessingmarkets

● FamiliaritywiththesocialentrepreneurshipecosysteminMombasaCounty.

● Desirable knowledge of plastic waste mismanagement with a focus on relevant insightsandchallengesinMombasaCounty.

Anenquiringmind,abletoapplythistocomplexissues

● Abilitytoanalyseandforwardthink,toseeopportunitiesandrisks.

● Ability to apply thinking in emerging inclusive technologies and services, and appreciatetheirimplicationsforsocialbenefit.

Diversepartnershipbuildingandnetworkdevelopment

● Leveragingexistinglocalpartnershipsandnetworks,includingvirtualnetworks.

Communicationandmanagementskills

● Excellent written and verbal communication skills in English, with the ability to communicate with avarietyofdifferentaudiences,fromgrassrootsinnovators,to specialists,tohighprofileinfluencers.

● Exceptional organisational management skills, with the ability to effectively overseeateam,ensuringdeadlinesaremetandbudgetsareadheredto,aswellas theabilitytoberesponsivetochallengesinreal-time.

● FluencyinSwahili.

4.Assumptions

ChallengeWorkswill:

● WorkwiththesuccessfulSuppliertoensuretheseamlessrunningoftheincubator programme.

● Ensure relevant onboarding of the successful Supplier will take place assoonas possiblepost-contractinginordertofacilitateefficientcommencementofwork.

● Work with the successful service provider(s) to co-create a clear Non-Financial Supportpackageforimplementation.

● ProvideadedicatedwebpagefortheMombasaPlasticsPrizeIncubator.

Thesuccessfulproviderwill:

● Collaborate with the Mombasa Plastics Prize Incubator delivery team Challenge Works, ProportionGlobal,andBrandSparkPRtoensuretheseamlessrunningof theincubatorprogramme.

● Collaboratewithotherorganisationsselectedaspartofthistenderprocess.

● Deliver tailored team coaching,grouptrainingsessions,networkingopportunities, practicalworkshopsandfieldtrips

● Leverageandgrowtheirexistinglocalandvirtualnetworkstoconnectteamswith potentialpartners,industryexperts,andmentors

5.IndicativeTimetable

Theseactivitieswilltakeplaceoverthefollowingtimeline:

DATE

7October2023

October2023

Settingupbusiness

November2023

Measuringimpact

December2023

Accessingmarkets

January2024

Developingsolutions

February2024

Developingsolutions

March2024

Accessingmarkets

31March2024

6.IndicativeBudget

MILESTONES

Non-FinancialSupportbeginsandonboardingsession

Businessformalisation

Numberofsessions:x2

Impactmeasurement

Numberofsessions:x1 2

Marketvalidation&businessmodelrefinement

Numberofsessions:x2

Furthersolutiondevelopment

Numberofsessions:x2

Businessplandevelopment

Numberofsessions:x2

Pitching,networkingandpartnershipbuilding

Numberofsessions:x1 2

Non-FinancialSupportends

● Thebudgetforthisengagementisexpectedtobeupto£41,000KSh7,427,888 Please note, this is this total budget for the entire NFS package and could be allocated across the selected organisation/s The budget needs to include all expectedcoststodelivertheservices(egstaffcost,travel,non-staffexpenses)

● The proposed budget should be itemised and detail the costs for design, development, and implementation of the services, and shoulddemonstratevalue formoney

● Payments will be released instagesalongsideagreedmilestones,providedthese havebeenmet.

● Thefinalmilestonesshallbeclearlydocumentedinanycontractenteredintoasa resultofthisscope,andinaccordancewithitstermsandconditions.

7.HowtoApply

TheITTisintwophases:

1. Organisation/s are invited to email their entire proposal including all supporting documentation in English, as a single PDF document, to mombasaplastics@challenges.org by no later than 4 pm Eastern Africa Time on Friday, 22 September 2023 Please submit your proposal to Challenge Works in accordancewiththetermsandconditionssetoutinAnnex1

PleasekeepproposalsundersixA4pages.Budget,biographiesofteammembers andlinkstootherinformationwillnotbecountedwithinthesixpagemax WerequestapplicationstobeinEnglish.

● Credentials and case studies (relevant experience of providing similar services and targeting similar audiences, providing up to three specific examples)

● Initialresponsetobrief,outliningyourcreativeapproachtodelivery

● Costingbreakdownasoutlinedinthebudgetsection.

2. Dependingonwrittenresponses,aselectionofbidderswillbeinvitedtopitch.

Invited bidders will be expected to give a 25-minpresentationon28September 2023.Thepresentationshouldunderscorethefollowing:

A.Experienceoforganisationandqualificationsofproposedindividuals

B.Creativity,qualityandappropriatenessofproposedapproach

C.Valueformoney

D.Flexibility

SeeSection7.2formoredetailsontheSelectionCriteria.

7.1IndicativeProcurementTimeline

27September2023

29September 2023

2-12October2023

7.2SelectionCriteria

Interview,whichwillbereviewedagainsttheSelectionCriteria(see section7.2

Informsuccessfulbidder

Contractingperiodwithsuccessfulbidders

Challenge Works will run this procurement process in a manner which is open and transparentandensuresequaltreatmentofallparticipantsduringtheprocess.Decisions willbemadeonthebasisofthestatedcriteriaonly.Proposalswillbeevaluatedagainst theselectioncriterialistedbelow.

● Please explain whether the individuals and organisation(s) candemonstrate relevantqualificationsandexperienceneededtodeliver.

● Pleaseprovidethenamesandcontactinformationfortwoofyourclientswho couldbecontactedforreferencesofyourorganisation’s/group’scapabilities, processandrelationship.

Creativity,qualityandappropriatenessofproposedapproach 40%

Planofproposedactivities. Pleasedescribehowyouwouldapproachthisprojectandhowyouwouldworkwith Challenge Works to ensure success in delivering non-financial support for the durationoftheincubatorprogramme.

● Creativeexamplesofhowtheproposedmethodsandactivitieswilldeliver insightsofthequalityandtimelinessneededforourprojectarewelcomed.

Valueformoney

20%

● Pleaseprovideanitemisedbreakdownofyourproposedfeesandpricing structure,includingabreakdownofhowthebudgetwouldbesplitacross feesandimplementation.

● Pleasealsoindicatewhichteammemberwillleadonspecificaspectsofthe workandbreakdowntherateperindividual/level

Flexibility

10%

● Please outline the extent to which the proposal allows research resources, time and deliverables to be redeployed as necessary during the project (subjecttonotexceedingoveralltime/budgetconstraints).

Annex1

TermsandConditions

This appendix provides thetermsandconditionswhichwillgovernyoursubmissionofa proposal to Nesta. You are required to read this appendix carefully together with the InvitationtoTenderITTbrief(includingallitsannexes)beforesubmittingaproposal.By submittingaproposal,youacceptthesetermsandconditionsandyouagreetoabideby them.Ifyoudonotagreetothesetermsandconditionspleasedonotsubmitaproposal.

1. Submittingaproposal

1.1 Bysubmittingaproposalyouconfirmthat:

1.1.1 You have no actual or potential conflict of interest with Nesta (including Nesta’s Trustees, officers or employees). If at any time during the ITT process you discover an actual or potential conflict of interest, please informNestapromptly;

1.1.2 YouhavelegalcapacitytosubmitaproposalinresponsetothisITTandare actinglawfully,ethicallyandingoodfaithinyourdealingswithNesta;

1.1.3 You have sufficient time, skill, experience and resources to carry out the services to the highest professional standards expected of a competent supplier ofservicesidenticalorsimilarandareabletoobtainallnecessary rights, licences, consents, waivers, approvals, permissions, permits, certificatesandinsurancesnecessarytoprovidetheservicestoNesta;

1.1.4 Yourtenderwillremainopenforacceptanceforaperiodof90days.Atender validforashorterperiodmayberejected;

1.1.5 All information contained in your proposal is true, accurate and not misleading;and

1.1.6 Nesta may share yourproposalwithanythirdpartyasNestainitsabsolute discretiondeemsnecessaryforthepurposeofevaluation.

2.Compliance

2.1 Nestareservestherighttorejectordisqualifyyourtenderwhere:

2.1.1 YoufailtocomplywiththerequirementsofthisITT(includingbutnotlimited tothesetermsandconditions),yourtenderisincomplete,oryouareguilty of a serious misrepresentation in supplying information inresponsetothis ITT;

2.1.2 YourtenderisreceivedafterthedeadlinesetoutinthisITT.Nestawillnot consider any requests for an extension of the time or date fixed for the submissionofresponses;

2.1.3 There is a change inyouridentity,control,financialstandingoranyother factorimpactingontheselectionand/orevaluationofyourtender;

2.1.4 Youareorbecomeinsolventorhaveapetitionissuedagainstyou;

2.1.5 You do not have the economic and financial standingand/orthetechnical andprofessionalabilitytocarryouttheservices;

2.1.6 You are suspected either directly or indirectly of behaving in a collusive, canvassing, or anti-competitive manner or you offer or accept an inducementorrewardinordertogainacommercial,contractual,regulatory orpersonaladvantage;and/or

2.1.7 You (or if you are a commercial entity, a director or person who has the power of control or power to make representations or decisions on your behalf) have committed any offence relating to conspiracy, corruption,

bribery, fraud, money laundering or any other criminal offence related to yourcourseofbusinessorprofession.

2.2 Nestareservestherightinitsabsolutediscretionto:

2.2.1 Refuseanytendersubmitted;

2.2.2 Disqualify any potential tenderer who has been convicted of any of the offences listed at Regulation 231 of the Public Contracts Regulations 2006;

2.2.3 Extend the time or dateforfixedsubmission.InsuchcircumstancesNesta willendeavourtonotifyalltenderersofanychange;

2.2.4 Amend any aspect of this ITT (including but not limited to theevaluation criteriaandthetimeline)orceasetheprocessatanytime;

2.2.5 Negotiate the award of additional services which are a repetition of the servicesadvertisedinthisInvitationtoTendertothesuccessfulbidder;

2.2.6 Limitthenumberofproposalsinvitedtoparticipateinanyfollow-upactivity (for example, interviews) or to dispense with any follow-up altogether. Meetings will take place virtually or in London at our offices (subject to CovidrestrictionsandHMGovernmentguidance);and/or

2.2.7 Require that you clarify your tender in writing and/or provide additional information and/or adequate references toNesta’ssatisfaction.Afailureto respondadequatelymayresultinyounotbeingselected.

3.TendererResponsibilities

3.1 You shall be responsible for all of your own costs, expenses and losses which may be incurred in relation to the preparation of your tender, attendanceatinterviews,sitevisitsorsimilar.

3.2 You shall at all times treat the contents of Nesta documentation as confidential,aswellasanyinformationregardingNesta(oranythirdparty) impartedtoyoubyanyothermeans,andonlydisclosesuchinformationas may be necessary for the preparation of a compliant response.AtNesta’s request you shall returnordestroyalldocuments,othermaterials,working papers relating to this ITT and all copies thereof including all electronic copies.WhencompletedyoushallconfirmsuchtoNestainwriting.

3.3 YoushallnotbeforethedateandtimespecifiedwithintheITTdocumentation disclose to any person the amount of your proposal except where the

disclosure in confidence is necessary to obtain insurance premiums or guaranteesrequiredaspartofanyproposaltoNesta.

3.4 AnycontractenteredintoasaresultofthisITTwillbeonNesta’sstandard termsandconditions(copyavailableonrequest).

4.IntellectualProperty

4.1 AllintellectualpropertyrightsinthisITTandallmaterialsprovidedbyNesta oranythirdpartyactingonitsbehalfshallremainthepropertyofNesta.

4.2 Any intellectual property arising out of the provision of the services shall belongabsolutelyandexclusivelytoNesta.

5.Warnings/disclaimers

5.1 Nothing contained in thisITToranyothercommunicationmadeinrespect of it between Nesta or its representatives and anypartywillconstitutean agreement, contractorrepresentationbetweenNestaandanyotherparty. For the avoidance of doubt, receipt by you of this ITT does not implythe existenceofacontractorcommitmentbyorwithNesta(oranythirdparty) foranypurpose.

5.2 The information contained in this ITT does not purport to contain all the information which you may require. While Nesta has taken all reasonable steps toensure,asatthedateofthisITTthatthefactscontainedinitare true and accurate in all material respects, Nesta does not make any representationorwarrantyastotheaccuracyorcompletenessorotherwise ofthisITT.

5.3 Nesta accepts no liability to you whatsoever and however arising and whether resulting from the use of this ITT, or any omissions from or deficienciesinit.

6.Waiver

Failure or neglect by Nesta to enforce at any time any of theprovisionsoftheseterms and conditions shall not be construed nor shall it be deemed to be, a waiver of our respectiverightshereunder,norinanywayaffectthevalidityofthewholeoranypartof thisagreement,norprejudiceourrespectiverightstotakesubsequentaction.

7.Jurisdiction

ThisITTshallbegovernedbyandinterpretedinaccordancewiththelawsofEnglandand WalesandsubjecttotheexclusivejurisdictionoftheEnglishcourts.