Microsoft Word Essentials: Tips and Tricks for Better Productivity
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Agenda
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Formatting text in a table Converting tables and text Drawing a table Properly adding space between paragraphs Using section breaks to control column layouts Adding page breaks Starting page numbering later in a document Editing PDF content in Word Watermarks Recovering a document after a crash Saving to Google Drive from within Word Q&A session with the speaker www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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✓ Formatting text in a table ✓ Converting tables and text ✓ Drawing a table
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Basic Table
A
For a basic table, click Insert > Table and move the cursor over the grid until you highlight the number of columns and rows you want.
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Basic Table
B
For a larger table, or to customize a table, select Insert > Table > Insert Table.
Tips: If you already have text separated by tabs, you can quickly convert it to a table: Select Insert > Table, and then select Convert Text to Table. You can even draw a table: Select Insert > Table > Draw Table.
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Formatting text in a table (Format Text with the Mini Toolbar)
A quick way to change the font, font size, or font color or to bold, italicize, underline, or highlight characters is to use the Mini toolbar.
B
The Mini toolbar provides a section of the Ribbon with popular commands on it. You can use the Mini toolbar to execute commands quickly. After you select characters, the Mini toolbar appears. If it does not, you can force its appearance by right-clicking.
A
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Use Table Styles to format an entire table After you create a table, you can format the entire table by using Table Styles. By resting your pointer over each of the preformatted table styles, you can preview what the table will look like. Click in the table that you want to format. Under Table Tools, click the Design tab. In the Table Styles group, rest the pointer over each table style until you find a style that you want to use. Click the style to apply it to the table. In the Table Style Options group, select or clear the check box next to each the table element to apply or remove the selected style.
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Converting tables and text
Convert text to a table or a table to text - Office Support
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Convert text to a table
Convert text to a table To convert text to a table or a table to text, start by clicking the Show/Hide paragraph mark on the Home tab so you can see how text is separated in your document.
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Convert text to a table Convert text to a table Insert separator characters—such as commas or tabs—to indicate where to divide the text into table columns. Note: If you have commas in your text, use tabs for your separator characters.
Use paragraph marks to indicate where you want to begin a new table row. In this example, the tabs and paragraph marks will produce a table with 3 columns and 2 rows:
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Convert text to a table
Select the text that you want to convert, and then click Insert > Table > Convert Text to Table.
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Convert text to a table
In the Convert Text to Table box, choose the options you want. Under Table size, make sure the numbers match the numbers of columns and rows you want. Under AutoFit behavior, choose how you want your table to look. Word automatically chooses a width for the table columns. If you want a different column width, choose one of these options:
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Convert text to a table
Under Separate text at, choose the separator character you used in the text. Click OK. The text converted to a table should look something like this:
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Convert a table to text Select the rows or table you want to convert to text.
Under Table Tools, on the Layout tab, click Convert to Text.
In the Convert to Text box, under Separate text with, click the separator character you want to use in place of the column boundaries. Rows will be separated by paragraph marks.
Click OK. www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Drawing a table
To draw a table select Insert > Table > Draw Table.
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✓ Adding page breaks ✓ Using section breaks to control column layouts ✓ Properly adding space between paragraphs www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Adding page breaks
1. Put your cursor where you want one page to end and the next to begin. 2. Go to Insert > Page Break. Tip: If Word puts a new page in your document unexpectedly, it might be because of a page break. To view page breaks so that you can select and delete them, go to Home > Show/Hide
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Using section breaks to control column layouts Section formatted as two columns. To move text into a two column layout, highlight the text you want to appear in two columns, click Page Layout (in Office 2007, Office 2010 and Office 2013) or Layout (in Office 2016), then in the Page Setup group, click the down arrow under Columns and click Two. 1. Click where you want to make a formatting change.
You might want to select a portion of the document around which to insert a pair of section breaks.
2. On the Page Layout tab (or the Layout tab in Office 2016), in the Page Setup group, click Breaks.
3. In the Section Breaks group, click the section break type that fits the type of formatting change that you
want to make. For example, if you're separating a document into chapters, you might want each chapter to start on an odd page. Click Odd Page in the Section Breaks group. www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Properly adding space between paragraphs (Create Space Before and After Paragraphs) 1.Place the insertion point in the paragraph you want to place space before or after, or select the paragraphs you want to place space before or after. 2.Choose either the Home tab or the Page Layout tab. 3.Click the dialog box launcher in the Paragraph group. The Paragraph dialog box opens. 4.Choose the Indents and Spacing tab. 5.Type the amount of space (in points) you want before the paragraph in the Before field. For example, type 10 pt. 6.Type the amount of space (in points) you want after the paragraph in the After field. For example, type 10 pt. 7.If you do not want paragraphs of the same style to have space between them, check the Don’t Add Space between Paragraphs of the Same Style box. 8.Click OK. Word sets the space before and after your paragraph(s). www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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✓ Starting page numbering later in a document ✓ Editing PDF content in Word ✓ Watermarks
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Starting page numbering later in a document Note: If you're editing a document in a web browser using Word Online, you can't start numbering later in the document. If you have the desktop version of Word, you can make changes to your document in the desktop app by clicking Open in Word. 1.Click the page in the document where you want page numbering to begin. This is where you'll insert a section break. 2.Click Layout > Breaks > Next Page. 3.Double-click in the header or footer area on the first page where you want to display page numbers. This will open the Design tab under Header & Footer Tools. 4.Click Link to Previous to turn it off and unlink the header or footer from the previous section. www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Starting page numbering later in a document
Note: Headers and footers are linked separately, so if your page number is in the header, turn off linking for headers. If your page number is in the footer, turn off linking for footers. 5. Click Page Number and then pick a location and a style.
For example, click Top of Page and then choose the design you like.
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Starting page numbering later in a document
6. Click Page Number > Format Page Numbers to open the Page Number Format dialog box. 7. To start numbering with 1, click Start at, and type 1 (otherwise, Word will automatically apply the actual page number). 8. Click OK.
9. To remove page numbers from the previous section, select any page number in that section to highlight it and press Delete, or right-click and choose Cut. All page numbers in that section will be deleted.
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Starting page numbering later in a document 10. When you’re done, click Close Header and Footer or double-click anywhere outside the header or footer area.
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Editing PDF content in Word
Select File > Open, then Browse to the folder that contains your PDFs. Select a file and click the Open button. Notice the selected file appears in the View window on the right
You can easily add new paragraphs and edit and delete data, and the document reformats automatically as you type. You can even remove, replace, or reposition the graphics, and the text-wrap feature re-wraps the paragraphs around the image at its new location. You can also change the page size, the margins, the line spacing, the font and font size plus all the font attributes, and much more.
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✓Recovering a document after a crash ✓Saving to Google Drive from within Word
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Recovering a document after a crash
Method 1: Search for the original document Method 2: Search for Word backup files Method 3: Search for AutoRecover files Method 4: Search for temporary files Method 5: Search for "~" files Method 6: How to troubleshoot damaged documents https://support.microsoft.com/en-us/help/316951/how-to-recover-a-lost-worddocument www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Saving to Google Drive from within Word People who use Office on Windows may open Office files from Google Drive with a plug-in In Word, install the Google Drive plug-in for Microsoft Office, and Google Drive will display as a file storage location in Word, Excel, and PowerPoint (Figure A). From within your Office app, open a file on Google Drive, make your changes, then save the file back to Google Drive.
https://www.techrepublic.com/article/how-to-edit-microsoft-office-documents-stored-on-googledrive/ www.netcomlearning.com | info@netcomlearning.com | (888) 563 8266
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Watermarks
1. On the Design tab, in the Page Background group, choose
Watermark.
2. In the gallery of pre-configured watermarks, choose DRAFT or
any other predesigned text, uploaded picture or JPEG. If you have a “stuck” watermark: https://support.office.com/en-us/community?threadid=7b742245-2d70-e011-8dfc68b599b31bf5
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OneDrive is your personal work storage and connects you to files across Office 365. Access, share, or work with others in real-time while protecting your files from loss and attacks.
Store files in your OneDrive and reach them from all your devices. They’re private until you share them.
Just like every person has a OneDrive, every team has a library.
OneDrive connects you to the shared libraries you use the most in Microsoft Teams and SharePoint.
http://aka.ms/getOneDrive All of this, available through the OneDrive app on all your devices.
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