How Project Management Software Fills the Gap in Management Training by NetCom Learning

How Project Management Software Fills the Gap in Management Training Soumik Das NetCom Learning

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AGENDA The Biggest Challenges Managers Face Project Management Driven by Technology Must Have Features for Project Management Software

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THE BIGGEST CHALLENGES MANAGERS FACE • Too Many Things To Accomplish • Keeping Everyone On Point • Communication • Not Enough Time For Delegating Work • Deadlines • Managing Documents & File Sharing

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PROJECT MANAGEMENT DRIVEN BY TECHNOLOGY Automation and AI technologies remain prominent and are increasingly so, consistent with our project management trends. Knowing how to use them to optimize your projects will have a positive impact on your projects, like streamlining resource management, reducing and mitigating project risks and threats, and prioritizing tasks and projects. This will free up time for your other project management activities like leading team meetings, interpreting client or organizational requests, and driving timelines.

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SCHEDULING Project Managers can use a range of tools and techniques to develop, monitor and control project schedules. Increasingly, many of these can be applied digitally (using programs such as Excel, Microsoft Project and so on).

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RESOURCING Resource management is the process by which businesses manage their various resources effectively. Those resources can be intangible – people and time – and tangible – equipment, materials, and finances. It involves planning so that the right resources are assigned to the right tasks. Managing resources involves schedules and budgets for people, projects, equipment, and supplies. When used in reference to project management, resource management often applies to resource leveling and smoothing. Resource leveling is designed to avoid shortages or excess inventory by keeping the stock of resources at a level that avoids both problems. Specialized software can help determine that level. It’s also used in references to the time it takes to complete a project.

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REPORTING Monitoring and controlling are an essential part of project management that help you keep the project on track. For this purpose, you need to know the status of the project and the planned progress of the project. The project stakeholders are always interested in work performance reports. A glance at these reports makes them aware of the projectâ&#x20AC;&#x2122;s health.

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COST MANAGEMENT Cost management is the process of estimating, allocating, and controlling project costs. This cost management process allows a business to predict coming expenses in order to reduce the chances of budget overrun.

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MUST HAVE FEATURES FOR PROJECT MANAGER SOFTWARES

Gantt Charts

Reports

Dashboards

Timesheets

Alerts & Notifications

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Workload Management

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GANTT CHARTS Keep Tasks Organized on a Timeline IT managers and teams need a visual tool to organize their tasks over a project timeline. Gantt charts help them prioritize, set the duration and even link dependent tasks that could block work later on during the execution of a project.

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REPORTS Make Better DataDriven Decisions Managing means constantly making choices. The more data you have, the better those decisions. Reports that pull info on progress, costs, variance, workload and much more can help you gather insightful information. Reports should be easy to generate, filter and share.

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DASHBOARDS Get Live Status Reports IT systems require that you keep a close eye on metrics, catch irregularities quickly and resolve them even quicker. A dashboard that is always collecting data and displaying it in easy-to-read graphs and charts will give you a high-level view of your ITâ&#x20AC;&#x2122;s health.

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WORKLOAD MANAGEMENT Assign the Right Amount of Tasks Knowing what your IT teams are doing is essential to keeping them productive. If they have too many tasks, their work suffers. Using a workload management feature will allow you to see who is working on what, and balance that workload to have everyone equally allocated.

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TIMESHEETS Track Your Team’s Logged Hours Timesheets are more than a payroll tool—they’re another window into your team’s productivity. They allow you to monitor how many hours they’re spending on tasks, and you can reallocate resources as necessary to keep the work moving ahead as planned.

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ALERTS & NOTIFICATIONS Know Immediately What’s Happening IT systems are critical business processes. If they go down, money is lost. To avoid any slowdown (or worse), managers need a feature in their IT project management tool that alerts them in emergencies. It’s also helpful to get notified when anything is updated.

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RECORDED WEBINAR VIDEO To watch the recorded webinar video for live demos, please access the link: https://bit.ly/3rEMROh

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RECOMMENDED COURSES AND MARKETING ASSETS NetCom Learning offers a comprehensive portfolio for Business Process » CERTIFIED ASSOCIATE IN PROJECT MANAGEMENT (CAPM)® - Class Scheduled on Mar 08 » PMI AUTHORIZED PMP EXAM PREP - Class Scheduled on Mar 15 » PMI RISK MANAGEMENT PROFESSIONAL (PMI-RMP)®- Class Scheduled on Mar 22 » DISCIPLINED AGILE SCRUM MASTER (DASM)

You can also access the below Marketing Assets » Free 1hr Training - Learn an Agile Method of Project Management » Free On-Demand Training - All You Need to Know About the New PMP® Exam, 2021 » Blog - How to Pass PMP®, What are the Benefits? » Blog - 7 Amazing Benefits of PMP® Certification Training for your Organization

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