Appendix two
CKW Transition and PCT Close Down Steering Group
Terms of Reference 1. Purpose The purpose of the CKW Steering Group is to ensure that:
There is a smooth and successful transition of PCT staff, functions, assets and documents to the successor organisations by 31st March 2013.
The needs of CKW staff are supported to ensure that they move smoothly into their new organisations and work to ensure that staff experience a ‘soft landing’ with their destination.
The three PCTs are successfully closed down by end June 2013 1.
A strong legacy is transferred to the successor organisations.
2. Role and function The role of the CKW Steering Group is to:
Oversee and coordinate the delivery of the CKW transition and close down programme as outlined in the Programme Plan.
Provide support and advice to the senior managers who are leading the work across the Cluster.
Provide a forum to share information and resolve any issues supported by programme office.
Monitor any risks through the use of a risk register and identify any actions to mitigate against those risks
Escalate any issues or risks requiring decision, to the Cluster Executive Team or Cluster Board.
Ensure that there is good communication and engagement with all key stakeholders throughout the process to ensure smooth transition and ‘soft landing’ for staff. These include
1
st
Statutory authority will pass to successor bodies on 1 April, however certain close down tasks will need to be completed beyond this date, including final accounts.
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3.
the SMTs, CET and Cluster Board WYCSU, local authorities, NHS Property Co., NHS Commissioning Board, and Public Health England wider stakeholders and NHS staff groups within Calderdale, Kirklees and Wakefield
Ensure the production and hand over of legacy documents to successor organisations
Oversee the organisation of ‘celebrating success’ events across CKW.
Reporting
3.1 The CKW Transition and Close Down Steering Group will report to the CKW Cluster Governance Committee: 3.2 The CKW Transition and Close Down Steering Group will:
4.
a)
Receive regular progress reports from each of the work streams,
b)
Receive an updated risk register and issues log at each meeting,
c)
Provide regular update reports to the SMTs, the CKW leadership team, NHS Commissioning Board Local Area Team in line with the individual reporting and governance requirements. Membership
The members of the CKW Steering Group will be: Gill Galdins Judith Salter Tbc Kay Hughes Andrea McCourt Keith Geldard Ian Wightman Susan Moloney Ian Wilkinson Terry Service Laura Elliot Matt England Jeanette Miller/Jayne Beecham Helen Bridges Helen Wild/Mark Jenkins Tbc 2|Page
Director of Corporate Development & Transition AD Transition Programme Manager (Transition) Finance Governance Estates IM&T Workforce Risk Information Governance Quality Procurement and Contracting Communications and engagement Information Primary Care Public Health
Danny Alba Judith Clarke Angela Peatfield Pat Patrice
Commissioning Programme Manager NHS Calderdale Coordinator for transition NHS Wakefield District Coordinator for Transition NHS Kirklees Coordinator for transition
Other Leads may attend as appropriate 5.
Chair of the meeting The meetings will be chaired by Gill Galdins and Judith Salter will act as deputy.
6.
Quoracy and attendance requirement The CKW Steering Group shall be deemed quorate if there is at least one third of the members present including either the Chair or deputy Chair. Deputies have been identified as set out below: Quality Finance Risk Communications and engagement Workforce Information Governance Contracting Estates
7.
Penny Woodhead Jason Lander Terry Service Jayne Beecham Laura Smith Victor Thompson Martin Pursey Nick Kirk
Programme Support The functioning of the CKW Steering Group and coordination of the activities of the workstreams will be supported by the Programme Office.
8.
Frequency of meetings The CKW Steering Group will meet on monthly basis commencing 23rd July 2012 or as required.
9.
Review Terms of reference of the CKW Steering Group will be reviewed in December 2012.
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10.
Conclusion of the group The conclusion of the CKW Steering Group will occur following successful transition to successor organisations and close down of Calderdale, Kirklees and Wakefield District PCTs. The CKW Steering Group will meet for a final programme evaluation meeting in July 2013.
Key dependencies WYCSU Local Authorities in Calderdale, Kirklees and Wakefield District NHS Property Co. NHS Commissioning Board Public Health England
Current status: Author: Issue date: Review date:
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Version 0.2 draft Judith Salter 4th September 2012 December 2012