Wedding Spreadsheets by La Vie Est Belle Photography

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We are so excited to present to you The Wedding Planning Binder from La Vie Est Belle Photography! You can find lots of wedding planning resources to get you started over at offbeatbride.com/wedding-planning-basics We love the Offbeat Bride website resources because they have tons of great information and ideas for making your wedding day extra special and totally unique. This packet is based off of their awesome planning binder!

IMPORTANT: just because something is listed does NOT mean you have to do it or include it. We wanted to be as comprehensive as possible, but this is your big day so you can absolutely make it your own! All of the cells can be changed or deleted depending on your needs. Not having a rehearsal dinner, bouquet toss, or other event listed? Just delete that column from the spreadsheet or add in your own personalization.

To Create A Private Copy For Yourself Click on File and then Make a Copy to save the spreadsheet to your own account. (You need to be signed into your Google account to do this.)

To Create A Desktop Copy Click on File and then Download As to save the spreadsheet to your own account. Save as a Microsoft Excel (.xlsx) document, then open with Excel (PC users) or Numbers (Mac users)

To Print The Spreadsheets For Your Own Binder Click on FILE, then PRINT. Choose CURRENT SHEET or ALL SHEETS (depending on your needs). Choose LANDSCAPE alignment, and FIT TO WIDTH or FIT TO PAGE.

Guest List Tip Invitation number means that you will mark each invitation with a number (some choose to use ink that only shows under UV light (fancy!). This allows you to find out who sent in the invite if they forget to include their name.

Notes Budget: There is no need to edit the cells labeled "total", they will auto-calculate as you fill in the budget numbers.


Day-Of Timeline TIP: this schedule is highly customizable to your timeline and type of event. Change it up! Feel free to duplicate the sheet for a multi-day wedding. Time

Before the Ceremony

9:00 AM

Bridesmaids arrive for hair and makeup

9:00 AM

Hair and makeup

9:00 AM

Pick up decorations

10:45 AM

Photographer arrives

10:45 AM

Venue setup and sound system

11:30 AM

Groomsmen get ready

11:30 AM

Flowers arrive and set up

11:30 AM

Bar supplies arrive

11:30 AM

Cake delivered

12:15 PM

Photographer travels to ceremony site

12:45 PM

Bridal Party travels to ceremony site

1:00 PM

Bridal Party photos

Time

Ceremony

1:30 PM

Guests arrive

2:00 PM

Processional begins

2:30 PM

Recessional

Time

Cocktail Hour

2:30 PM

Family portraits

2:30 PM

Cocktail hour

Location

Point Person

Point Person Phone

Items needed

Location of items

Point Person Phone

Items needed

Location of items

Point Person Phone

Items needed

Location of items

Location

Point Person

Venue name

Lead usher

Location

Point Person


Day-Of Timeline 3:00 PM

Bridal Party group photos

3:30 PM

Bride and Groom portraits

Time

Reception

3:30 PM

Guest seating and guest book signing

4:00 PM

Toasts

4:30 PM

Meal starts

5:00 PM

First dance

5:10 PM

Father-Daughter dance

5:20 PM

Mother-Son dance

6:00 PM

Cake cutting

7:00 PM

Bouquet toss

7:15 PM

Garter toss

7:30 PM

Dancing

11:30 PM

Last call

11:45 PM

Grande Exit

Location

Point Person

Point Person Phone

Items needed

Location of items

TIP: Your event timeline may vary from what is listed here. Add in your own details such as lawn games, the shoe game, extra photos, etc. It's your jam!


Last Name Guest

First Name Sample

Email Address

Household

sampleguest@emaill.com Sample Guest, Spouse, and Child

Address Line 1

Address Line 2

100 Main St.

Apt. 123

City, State Austin, TX

Postcode 23456

Invitation # (match # to returned Save the Date invites without Phone Number Sent a name) 123-456-7890

Y

001

Attending Wedding

Attending Welcome Event

Attenting Rehearsal Dinner

Travelling from out of town, needs welcome package

Meal Choice

Diet Restrictions

Y

N

Y

N

Vegetarian

None

Table #

Gift

Thank You Sent

Notes


Wedding Budget Calculator Delete any fields you do not need and add any details you think of. There is no need to change the fields marked "Total" because they will auto-fill for you! Apparel for Partner 1

Estimated

Actual

Apparel for Partner 2

Dress/Suit

Dress/Suit

Shoes

Shoes

Undergarments

Undergarments

Hosiery/Socks

Hosiery/Socks

Jewelry

Jewelry

Headpiece/veil/hat

Headpiece/veil/hat

Gloves

Gloves

Garters

Garters

Outfit preservation

Outfit preservation

Alterations

Alterations

Going-away outfit

Going-away outfit

Honeymoon clothes

Honeymoon clothes

Wedding night outfit

Wedding night outfit Total

Apparel for Wedding Party

$0

Estimated

$0

Actual

Estimated

Total

Flowers

Wedding party outfits

Bride's Bouquet

Wedding party accessories

Wedding party bouquets

Wedding party shoes

Wedding party corsages

Family outfits/accessories

Wedding party boutonnières

Children's apparel

Ceremony flowers

Actual

$0

Estimated

$0

Actual


Wedding Budget Calculator Total

$0

$0

Reception centerpieces Chair floral decor

Ceremony

Estimated

Actual

Tossing bouquet

Officiant

Flower girl/bearer flowers

Venue fee

Total

$0

$0

Decorations Chair rental

Photography and Videography

Guest book/print

Engagement photos

Ring bearer container

Ceremony photos

Flower bearer container/basket

Photo albums

Unity ceremony materials

Prints and canvases

Ceremony music (DJ, MP3s, etc.)

Post-wedding shoot

Gratuity

Videographer

Transportation

Wedding video

Childcare

Estimated

Total Total

$0 Estimated

$0

$0

$0 Honeymoon

Rehearsal Dinner

Actual

Actual

Estimated

Actual

Air fare

Caterer

Accommodations

Bartender

Rental Car

Liquor

Entertainment

Tables/chairs

Supplies

Decorations and centerpieces

Total

$0

$0

Security Music

Rings

Sound system

Wedding bands

Estimated

Actual


Wedding Budget Calculator Guest parking

Engagement rings

Dishes and flatware

Engraving

Linens

Total

$0

$0

Servers Total

$0

$0

Gifts + Favors

Estimated

Actual

Wedding party gifts Paper Goods

Estimated

Actual

Gifts for your partner

Invitations

Guest favors

Signage

Total

$0

$0

Map/direction cards Reply cards

Miscellaneous

Ceremony cards

Marriage license

Save the date

Wedding party luncheons

Postage

Hairdresser

Calligrapher

Nails

Newspaper announcement

Makeup

Thank you notes

Wedding party hair/makeup/nails

Rehearsal dinner invitations

Wedding planner

Wedding party luncheon invitations

Day-of coordinator

Bachelor/bachelorette party invitations

Hotel accomodations/travel for guests

Programs

Other

Address labels

Total Total

Reception Venue fee

Estimated

$0 Estimated

$0 Actual

Actual

$0

$0


Wedding Budget Calculator Caterer Food Musician/DJ/Band Non-music entertainment Bartender Liquor Security Cakes and desserts Cake serving utensils Cake table decor Guest book/table number table decor Servers Centerpieces/decor Other decor Dishes + flatware Glassware Napkins Linens Tables Chairs Guest book/print Tossing items (bubbles, rice, confetti) Parking Gratuities Transportation Childcare


Wedding Budget Calculator Total

TOTAL

$0

Estimated

$0

Actual $0

$0

TIP: Don't edit the total cost cells, they will auto-calculate as you fill in the budget numbers


Venue Comparison Chart Guest Count: 120 Venue Name

Sample Venue

Capacity

Up to 200 seated

Website

samplevenue.com

Location fee

5 hour setup, brides' $1,500.00 room, no cleanup

Caterers

$7,000.00 Any caterer allowed

Bartender Liquor

$700.00 Required $250.00 Outside baker allowed $0.00 Included

Glassware

$0.00 Included $188.00 rental, $12.40 ea.

Tables

$500.00 Up to 200

TIP: Don't edit the total cells, they'll auto-calculate as you fill in the costs

Venue 5

Notes

Venue 6

Notes

Notes

$0.00 Included

Linens

Total Price

Venue 4

Notes

$50.00 DIY

Dishes

Chairs

Venue 3

Notes

$500.00 Any liquor allowed

Wedding cake

Napkins

Venue 2

Notes

$2,000.00 Catered by venue

Security Cake decorations

Venue 1

Notes

$0.00 Included $12,688.00

Paste photos here

$0.00

Paste photos here

$0.00

Paste photos here

$0.00

Paste photos here

$0.00

Paste photos here

$0.00

Paste photos here

$0.00

Paste photos here


Seating Chart

Head or Sweetheart Table Table 1 Bride

Bride's Mother

Groom

Bride's Father

Wedding Party Member 1

Groom's Mother

Wedding Party Member 2

Groom's Father

Wedding Party Member 3

Sister

Wedding Party Member 4

Sister

Wedding Party Member 5

Cousin

Wedding Party Member 6

Table 3

Table 4

Table 5

Table 6

Table 7

Table 8

Table 9

Brother 8

Total guests:

Table 2

8

8

8

8

8

8

8 Total guests:

8 72

Table 10

Table 11

Table 12


Vendor Contacts

Vendor Type

Photographer Wedding Planner Day-Of Coordinator Florist Videographer Bakery Officiant Hairdresser Makeup Artist Caterers Bartender Dress Vendor Suit Vendor Ceremony Venue Reception Venue Accessory Vendor Paper Goods Vendor

Business Name

La Vie Est Belle Photography

Contact Name

Nicole Woods

Contact #

Contract

254-307-2072

Full Day Coverage With Engagement Session

Arrival Time

Notes

Gets Meal?

Contract Signed? Deposit Paid?

Final Payment?


Who to Call List Name

Role

Day-of Phone Number

Last, First

Maid of honor, acccessories, photo wrangling for portraits 123-456-7890

Flight Information Arrival Time

AA 1856 Thursday

1:00 PM

Departure Time Accommodations

3:35 PM Our hotel, room 720

Notes


Packing List Item

Details

Location from

Location to

Box #

Dress

Includes bag, steamer

Bride's house

Ceremony venue

3

Veil and headpiece

3 pieces total

Bride's house

Ceremony venue

3

Jewelry Shoes Tie, cuff links, etc Rings Wedding Party Gifts Suitcase Cuff Links, suspenders Rings Wedding party gifts Partner's gifts Flowers Ceremony decorations Reception decorations Signage Programs Table numbers Guest Book Print Thumbprint stamps Insert your own items in the list!

Person in charge of clean-up

Notes


Photography Shot List More ideas here! Photo Session

Who's Involved?

Helper

Specifics

Getting ready

Wedding party, couple

Maid of Honor

Memorial shots, jewelry shots, hanging dress, having drinks

Detail Shots

Photographer, decor, venue

Photographer

Highlight DIYed centerpieces, guest book print, decor, vintage plates, cake topper

Wedding Party Photos

Wedding Party, couple

Day-of Coordinator

Fight scene, running, dinosaur, shots

Couple Portraits

Couple

Photographer

On the bridge, on the lake

Ceremony

Wedding Party, couple

Photographer

First kiss, wide shot, processional, recessional

Family Photos

Both sides of family, immediate, extended

Day-of Coordinator

Add special grandmother shot

Alma Mater Shots

Couple, classmates


Photography Shot List Miscellaneous Friends and Family

Mother of Bride

Reception

Everyone

Photographer

Entrance, speeches, first dance, special surprise dance, magician tricks, parent dances, cake cutting, lots of candids

Table group shots

Everyone

Photographer

Shots of each table


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