We are so excited to present to you The Wedding Planning Binder from La Vie Est Belle Photography! You can find lots of wedding planning resources to get you started over at offbeatbride.com/wedding-planning-basics We love the Offbeat Bride website resources because they have tons of great information and ideas for making your wedding day extra special and totally unique. This packet is based off of their awesome planning binder!
IMPORTANT: just because something is listed does NOT mean you have to do it or include it. We wanted to be as comprehensive as possible, but this is your big day so you can absolutely make it your own! All of the cells can be changed or deleted depending on your needs. Not having a rehearsal dinner, bouquet toss, or other event listed? Just delete that column from the spreadsheet or add in your own personalization.
To Create A Private Copy For Yourself Click on File and then Make a Copy to save the spreadsheet to your own account. (You need to be signed into your Google account to do this.)
To Create A Desktop Copy Click on File and then Download As to save the spreadsheet to your own account. Save as a Microsoft Excel (.xlsx) document, then open with Excel (PC users) or Numbers (Mac users)
To Print The Spreadsheets For Your Own Binder Click on FILE, then PRINT. Choose CURRENT SHEET or ALL SHEETS (depending on your needs). Choose LANDSCAPE alignment, and FIT TO WIDTH or FIT TO PAGE.
Guest List Tip Invitation number means that you will mark each invitation with a number (some choose to use ink that only shows under UV light (fancy!). This allows you to find out who sent in the invite if they forget to include their name.
Notes Budget: There is no need to edit the cells labeled "total", they will auto-calculate as you fill in the budget numbers.
Day-Of Timeline TIP: this schedule is highly customizable to your timeline and type of event. Change it up! Feel free to duplicate the sheet for a multi-day wedding. Time
Before the Ceremony
9:00 AM
Bridesmaids arrive for hair and makeup
9:00 AM
Hair and makeup
9:00 AM
Pick up decorations
10:45 AM
Photographer arrives
10:45 AM
Venue setup and sound system
11:30 AM
Groomsmen get ready
11:30 AM
Flowers arrive and set up
11:30 AM
Bar supplies arrive
11:30 AM
Cake delivered
12:15 PM
Photographer travels to ceremony site
12:45 PM
Bridal Party travels to ceremony site
1:00 PM
Bridal Party photos
Time
Ceremony
1:30 PM
Guests arrive
2:00 PM
Processional begins
2:30 PM
Recessional
Time
Cocktail Hour
2:30 PM
Family portraits
2:30 PM
Cocktail hour
Location
Point Person
Point Person Phone
Items needed
Location of items
Point Person Phone
Items needed
Location of items
Point Person Phone
Items needed
Location of items
Location
Point Person
Venue name
Lead usher
Location
Point Person
Day-Of Timeline 3:00 PM
Bridal Party group photos
3:30 PM
Bride and Groom portraits
Time
Reception
3:30 PM
Guest seating and guest book signing
4:00 PM
Toasts
4:30 PM
Meal starts
5:00 PM
First dance
5:10 PM
Father-Daughter dance
5:20 PM
Mother-Son dance
6:00 PM
Cake cutting
7:00 PM
Bouquet toss
7:15 PM
Garter toss
7:30 PM
Dancing
11:30 PM
Last call
11:45 PM
Grande Exit
Location
Point Person
Point Person Phone
Items needed
Location of items
TIP: Your event timeline may vary from what is listed here. Add in your own details such as lawn games, the shoe game, extra photos, etc. It's your jam!
Last Name Guest
First Name Sample
Email Address
Household
sampleguest@emaill.com Sample Guest, Spouse, and Child
Address Line 1
Address Line 2
100 Main St.
Apt. 123
City, State Austin, TX
Postcode 23456
Invitation # (match # to returned Save the Date invites without Phone Number Sent a name) 123-456-7890
Y
001
Attending Wedding
Attending Welcome Event
Attenting Rehearsal Dinner
Travelling from out of town, needs welcome package
Meal Choice
Diet Restrictions
Y
N
Y
N
Vegetarian
None
Table #
Gift
Thank You Sent
Notes
Wedding Budget Calculator Delete any fields you do not need and add any details you think of. There is no need to change the fields marked "Total" because they will auto-fill for you! Apparel for Partner 1
Estimated
Actual
Apparel for Partner 2
Dress/Suit
Dress/Suit
Shoes
Shoes
Undergarments
Undergarments
Hosiery/Socks
Hosiery/Socks
Jewelry
Jewelry
Headpiece/veil/hat
Headpiece/veil/hat
Gloves
Gloves
Garters
Garters
Outfit preservation
Outfit preservation
Alterations
Alterations
Going-away outfit
Going-away outfit
Honeymoon clothes
Honeymoon clothes
Wedding night outfit
Wedding night outfit Total
Apparel for Wedding Party
$0
Estimated
$0
Actual
Estimated
Total
Flowers
Wedding party outfits
Bride's Bouquet
Wedding party accessories
Wedding party bouquets
Wedding party shoes
Wedding party corsages
Family outfits/accessories
Wedding party boutonnières
Children's apparel
Ceremony flowers
Actual
$0
Estimated
$0
Actual
Wedding Budget Calculator Total
$0
$0
Reception centerpieces Chair floral decor
Ceremony
Estimated
Actual
Tossing bouquet
Officiant
Flower girl/bearer flowers
Venue fee
Total
$0
$0
Decorations Chair rental
Photography and Videography
Guest book/print
Engagement photos
Ring bearer container
Ceremony photos
Flower bearer container/basket
Photo albums
Unity ceremony materials
Prints and canvases
Ceremony music (DJ, MP3s, etc.)
Post-wedding shoot
Gratuity
Videographer
Transportation
Wedding video
Childcare
Estimated
Total Total
$0 Estimated
$0
$0
$0 Honeymoon
Rehearsal Dinner
Actual
Actual
Estimated
Actual
Air fare
Caterer
Accommodations
Bartender
Rental Car
Liquor
Entertainment
Tables/chairs
Supplies
Decorations and centerpieces
Total
$0
$0
Security Music
Rings
Sound system
Wedding bands
Estimated
Actual
Wedding Budget Calculator Guest parking
Engagement rings
Dishes and flatware
Engraving
Linens
Total
$0
$0
Servers Total
$0
$0
Gifts + Favors
Estimated
Actual
Wedding party gifts Paper Goods
Estimated
Actual
Gifts for your partner
Invitations
Guest favors
Signage
Total
$0
$0
Map/direction cards Reply cards
Miscellaneous
Ceremony cards
Marriage license
Save the date
Wedding party luncheons
Postage
Hairdresser
Calligrapher
Nails
Newspaper announcement
Makeup
Thank you notes
Wedding party hair/makeup/nails
Rehearsal dinner invitations
Wedding planner
Wedding party luncheon invitations
Day-of coordinator
Bachelor/bachelorette party invitations
Hotel accomodations/travel for guests
Programs
Other
Address labels
Total Total
Reception Venue fee
Estimated
$0 Estimated
$0 Actual
Actual
$0
$0
Wedding Budget Calculator Caterer Food Musician/DJ/Band Non-music entertainment Bartender Liquor Security Cakes and desserts Cake serving utensils Cake table decor Guest book/table number table decor Servers Centerpieces/decor Other decor Dishes + flatware Glassware Napkins Linens Tables Chairs Guest book/print Tossing items (bubbles, rice, confetti) Parking Gratuities Transportation Childcare
Wedding Budget Calculator Total
TOTAL
$0
Estimated
$0
Actual $0
$0
TIP: Don't edit the total cost cells, they will auto-calculate as you fill in the budget numbers
Venue Comparison Chart Guest Count: 120 Venue Name
Sample Venue
Capacity
Up to 200 seated
Website
samplevenue.com
Location fee
5 hour setup, brides' $1,500.00 room, no cleanup
Caterers
$7,000.00 Any caterer allowed
Bartender Liquor
$700.00 Required $250.00 Outside baker allowed $0.00 Included
Glassware
$0.00 Included $188.00 rental, $12.40 ea.
Tables
$500.00 Up to 200
TIP: Don't edit the total cells, they'll auto-calculate as you fill in the costs
Venue 5
Notes
Venue 6
Notes
Notes
$0.00 Included
Linens
Total Price
Venue 4
Notes
$50.00 DIY
Dishes
Chairs
Venue 3
Notes
$500.00 Any liquor allowed
Wedding cake
Napkins
Venue 2
Notes
$2,000.00 Catered by venue
Security Cake decorations
Venue 1
Notes
$0.00 Included $12,688.00
Paste photos here
$0.00
Paste photos here
$0.00
Paste photos here
$0.00
Paste photos here
$0.00
Paste photos here
$0.00
Paste photos here
$0.00
Paste photos here
Seating Chart
Head or Sweetheart Table Table 1 Bride
Bride's Mother
Groom
Bride's Father
Wedding Party Member 1
Groom's Mother
Wedding Party Member 2
Groom's Father
Wedding Party Member 3
Sister
Wedding Party Member 4
Sister
Wedding Party Member 5
Cousin
Wedding Party Member 6
Table 3
Table 4
Table 5
Table 6
Table 7
Table 8
Table 9
Brother 8
Total guests:
Table 2
8
8
8
8
8
8
8 Total guests:
8 72
Table 10
Table 11
Table 12
Vendor Contacts
Vendor Type
Photographer Wedding Planner Day-Of Coordinator Florist Videographer Bakery Officiant Hairdresser Makeup Artist Caterers Bartender Dress Vendor Suit Vendor Ceremony Venue Reception Venue Accessory Vendor Paper Goods Vendor
Business Name
La Vie Est Belle Photography
Contact Name
Nicole Woods
Contact #
Contract
254-307-2072
Full Day Coverage With Engagement Session
Arrival Time
Notes
Gets Meal?
Contract Signed? Deposit Paid?
Final Payment?
Who to Call List Name
Role
Day-of Phone Number
Last, First
Maid of honor, acccessories, photo wrangling for portraits 123-456-7890
Flight Information Arrival Time
AA 1856 Thursday
1:00 PM
Departure Time Accommodations
3:35 PM Our hotel, room 720
Notes
Packing List Item
Details
Location from
Location to
Box #
Dress
Includes bag, steamer
Bride's house
Ceremony venue
3
Veil and headpiece
3 pieces total
Bride's house
Ceremony venue
3
Jewelry Shoes Tie, cuff links, etc Rings Wedding Party Gifts Suitcase Cuff Links, suspenders Rings Wedding party gifts Partner's gifts Flowers Ceremony decorations Reception decorations Signage Programs Table numbers Guest Book Print Thumbprint stamps Insert your own items in the list!
Person in charge of clean-up
Notes
Photography Shot List More ideas here! Photo Session
Who's Involved?
Helper
Specifics
Getting ready
Wedding party, couple
Maid of Honor
Memorial shots, jewelry shots, hanging dress, having drinks
Detail Shots
Photographer, decor, venue
Photographer
Highlight DIYed centerpieces, guest book print, decor, vintage plates, cake topper
Wedding Party Photos
Wedding Party, couple
Day-of Coordinator
Fight scene, running, dinosaur, shots
Couple Portraits
Couple
Photographer
On the bridge, on the lake
Ceremony
Wedding Party, couple
Photographer
First kiss, wide shot, processional, recessional
Family Photos
Both sides of family, immediate, extended
Day-of Coordinator
Add special grandmother shot
Alma Mater Shots
Couple, classmates
Photography Shot List Miscellaneous Friends and Family
Mother of Bride
Reception
Everyone
Photographer
Entrance, speeches, first dance, special surprise dance, magician tricks, parent dances, cake cutting, lots of candids
Table group shots
Everyone
Photographer
Shots of each table