Family Planning Tasmania Annual Report 2010-2011
FPT provides factbased information to help people make fundamental, life-changing, society-affecting decisions.
Contents Who we are and what we do Family Planning Tasmania Annual Report 2010-2011 Chairperson’s report
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CEO’s report
4
Challenges – the world in which we operate
5
The year in review
5
Finances
6
Looking to the future
7
About Family Planning Tasmania 7 Clinic report
10
Clinic manager’s report
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Clinic statistics
11
Education report
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Education manager’s report
13
Education programs and services
15
Education statistics
18
Our people
19
Staff members
19
Patron
20
Life members
20
Governance
21
Role of the Board
21
Board members
22
Financials
26
FPT financials
26
Audit report
34
Sponsors and supporters
38
Becoming a supporter
39
Family Planning Tasmania Annual Report 2010-2011
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Chairperson’s report 2010-11 was a year of significant growth, change and development for Family Planning Tasmania. We have continued to progress the process of strengthening our board and governance processes. There’s been several changes to our board and management structure throughout the year. Our CEO, Sue Williams, left us in February. Sue’s contribution in this state, nationally and internationally in the field of sexual health and wellbeing must not go unremarked. We wish her all the best in her retirement and thank her for her work.
It is especially important to acknowledge the extra effort of all staff to successfully move our Hobart clinic and offices from New Town to Glenorchy. This was a key step identified in our strategic plan, and change is never easy but every staff member in Hobart managed the change and every Family Planning Tasmania employee in the rest of the state showed patience while the focus was on getting that move done. Congratulations and thank you to all our dedicated staff throughout the state.
Thank you also to outgoing board members Gayle Johnston, Barbara Zimmerman and Susan Fahey for their significant contributions to the board and to the organisation as a whole. We’ll miss their skills, experience and insights. Welcome to new board members Moya Fyfe and Pauline Camm. We value their considerable expertise and intellect and the contributions they’ve already made to our organisation.
knowledge and freedom of choice in sexual health and family planning is a basic human right (Sexual Health and Family Planning Australia) 2
Family Planning Tasmania Annual Report 2010-2011
Who we are and what we do In late 2010 and early 2011 we undertook a Structural and Cultural review under the guiding hand of Gillian Dallwitz. This was the first time in the long history of our organisation that we have really paused and taken stock. This major review provided clarity regarding our current position. And clear steps we can take to improve our structure, operations and governance. We welcome our new CEO, Glenn Campbell, to our organisation and look forward to seeing him apply his experience as CEO managing private hospitals and private health insurers. The governance of the FPT board has been improved through the formation of three sub-committees that consolidate a variety of previous sub-committees. The new sub-committees have clear areas of responsibility and comprise: • Remuneration and nominations subcommittee – focussed on ensuring the capability and performance of the board and the CEO • Finance, audit and risk sub-committee – to oversee our financial performance and controls along with ensuring strategic risks are identified and managed • Medical advisory sub-committee – to bring a new level of clinical excellence, clinical governance, research capability and external credibility in the broader health community.
We have continued to benefit from our association with Sexual Health and Family Planning Australia (SH&FPA), a national federation of the eight state and territory sexual health and family planning organisations. With the appointment of a new CEO and new strategic plan, Family Planning Tasmania will be able to contribute to the national agenda and to international programs which contribute to sexual and reproductive health in the Asia Pacific Region and other developing areas. The board is looking forward to seeing the recommendations from the Structural and Cultural review implemented. Our big challenge for the next year is to develop the new strategic plan for the organisation. We will be consulting with stakeholders and our staff throughout this process to determine the direction and impact of FPT for the next three years. We will focus on identifying the people in our community who need us the most and planning how to deliver our services most efficiently. Our top priorities are to continue with our state-wide plans to address Tasmania’s big issues of teen pregnancy and increasing rates of sexually transmitted infections; and to support the rights of all individuals to good sexual and reproductive health and the freedom to choose their family structures. These aren’t simple issues, and we look forward to working with all our stakeholders, our members and partner groups, to use our collective resources to make a significant difference. Susan Wallace President
Susan Wallace
Family Planning Tasmania Annual Report 2010-2011
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CEO’s report Glenn Campbell
In this, my first annual report, I feel honoured and excited to take on the very worthwhile and challenging role of Chief Executive of Family Planning Tasmania. And I look forward to building on the successful work of those who’ve come before me. FPT has been a trusted and credible voice in the Tasmanian community and a trusted partner to government for the past 39 years. As we look forward to celebrating our 40th year, I want our voice to be heard loud and clear when it comes to clinical and educational information about sexual and reproductive health, sexuality and relationships. It is essential that we apply our expertise to inform the policies that affect the lives of all Tasmanians, especially those who are most vulnerable.
Our organisation wears many hats but essentially has three distinct and interrelated roles regarding sexual health, relationships and family planning. These are: • Supporting all members of our society and helping them to understand their options when making life-defining decisions • Working with educators and other influencers of society – training and educating doctors, health workers, teachers, community workers and others – to ensure all who support the community are well informed and trained and • Informing policy-makers – so they have upto-date, evidence-based information and are able to make the best policy decisions for our society. We operate within the National Framework of Sexual Health and Family Planning Australia (SH&FPA), which allows us to share resources and learnings from our partner State organisations, gain access to the best current research and evidence, and to add our voice to advocacy on national and international issues.
FPT has been a trusted and credible voice in the Tasmanian community and a trusted partner to government. 4
Family Planning Tasmania Annual Report 2010-2011
Who we are and what we do Challenges – the world in which we operate
Family Planning Tasmania works within an incredibly challenging environment and deals with some of the most complex social issues.
Tasmania is the only state in Australia without a relationship and sexuality education curriculum or teacher training as part of the education system, so ensuring young people have the best information for informed choices is a constant struggle. We are working closely with the State Government and Department of Education as the National Curriculum is implemented, along with its requirements for the provision of Relationship and Sexuality Education in schools, nationally. The overall health of Tasmanians falls below the national average on a number of important health and lifestyle measures. We have the second-highest teen pregnancy rate in Australia, which leads to poor health and life outcomes for young mothers and their children, and represents one of our greatest challenges. The past ten years have seen a 400% increase in chlamydia diagnoses in Tasmania, an outcome which must be considered unacceptable in a wealthy, developed nation like Australia. This will be an area of increased focus for FPT over coming years.
With almost 60% of Tasmanians living outside the capital city, our population is geographically diverse and often isolated, requiring flexibility in the way we deliver our education and clinical services to people who don’t have accessible, affordable sexual health services in their regions.
The year in review Clinical Our Devonport clinic changed from operating fortnightly to weekly from March 2011. We are encouraged to see that client numbers have been steadily increasing at this, and all our clinics. We now operate clinics in the south at Glenorchy, Claremont College, The Link and at Pulse. We also have clinics in Launceston, Burnie and Devonport in the North. FPT continues to play a valuable role as trusted training provider to the medical community. This year we’ve had high demand for IUD training and have hosted a growing number of medical students.
Tasmania has faced substantial reductions in State Government funding in health and this will continue to require innovative solutions around how we deliver our services most effectively and efficiently.
Family Planning Tasmania Annual Report 2010-2011
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Education We’re making the most of opportunities to have nurses and educators working together to deliver educational sessions. Adults and young people can have questions answered by a knowledgeable educator and a nurse who has expert subject knowledge about all aspects of sexual health. We have demonstrated leadership with our expertise in the area of Cyber-safety for children. Resources produced as part of our Take Control project have been widely distributed to young people and their parents to help them understand issues about sexual and social safety in cyberspace. These were the first of their kind in Australia and they’ve been so well received that we’re onto our third edition. Aboriginal health workers from around Tasmania have taken part in FPT workshops this year. The Department of Health and Human Services (DHHS) and the participating Aboriginal organisations have provided us with very positive feedback. DHHS has continued to expand our work in this area. We have increased our involvement with partner organisations and target groups through participation in events such as the Tasmanian Youth Conference and The Australian Council for Health, Physical Education and Recreation Conference.
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Family Planning Tasmania Annual Report 2010-2011
Relocation As foreshadowed in our last Annual Report, our Hobart head office relocated from New Town to Glenorchy, in a strategic decision to move clinical services closer to areas of need. Post-relocation statistics point to the success of this move, with significant increases in the total number of clients, increases in the number of 15–19 year old clients, increased numbers of indigenous clients, a significant increase in contraception services and an increase in the number of clients whose postcode puts them into the ‘most accessible’ category. Finances While the organisation as a whole remains in a strong financial position, with solid assets, 2010–11 saw Family Planning Tasmania incur a significant trading deficit of $283,600 compared to a surplus of $55,637 in 2009–10. This arose mainly from the write back of an unexpended State Government grant from the prior year, but was also contributed to by increases in staff, rent and other administrative costs. This brings into stark focus, the need for stronger underpinning funding from a more diverse range of sources.
Who we are and what we do Looking to the future
The Board commissioned a Structural and Cultural Review in early 2011 which made recommendations about FPT’s structure, comunications, technology, culture and leadership. We are blessed to have the most capable, knowledgable and dedicated team of professionals, and are working hard to deliver on the recommendations of the review to ensure we also have the most effective operational environment possible. We are well advanced on the process of rebuilding our operations, strengthening our management team and investing in better technology.
The FPT Board and Senior Management Team are working on a new strategic plan and vision that will set a clear direction for the next three years. Our focusing will be on redeveloping relationships, ensuring the sustainability of FPT, building clinical and operational capacity and building on the success of our existing programs to deliver services in more areas around Tasmania. 2011 will be an exciting time for us to consolidate our position as Tasmania’s leading providers of sexual health, sexuality and relationships education and clinical services. We will continue to build our effectiveness, relevance, sustainability and credibility. We will enhance to build our effectiveness in working with other organisations to reduce Tasmania’s high teen pregnancy rates, and to deliver the UNESCO recommended level of relationship and sexuality education sessions to all Tasmanian school children.
I look forward to further strengthening FPT’s status as a relevant and highly respected source of information about every aspect of sexual health – 2011 will see us assuming a more prominent role as advocates and advisors to State and Federal Goverment on a range of issues such as sexuality education, teen pregnancy, adoption and mandatory reporting. I would like to thank our very capable and skilled voluntary board for their generosity of time and spirit. I wish to acknowlege the significant contribution of previous CEO Sue Willams, and those who came before her, for the great legacy they have left. I would also like to acknowledge the contributions of our members, especially our life members and Patron - Professor Wendell-Smith. And to thank them for their energy and vision. Thank you also to Gillian Dallwitz for her contribution to the future direction of FPT through the review, and for her contribution as acting CEO. Finally, I extend my great admiration and gratitude to the Family Planning Tasmania staff across the State. You provide a crucial service in a professional and caring way and client feedback consistently tells us that we’re considered to be a trusted, professional organisation. I’m proud to work with such a talented and compassionate team. FPT is committed to providing accessible and affordable assistance to those Tasmanians who need us the most. I look forward to contributing as part of the Family Planning Tasmania team and helping the organisation to achieve meaningful outcomes in the face of some substantial challenges. Glenn Campbell CEO
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About Family Planning Tasmania Family Planning Tasmania (FPT) is a not-for-profit organisation that provides sexual and reproductive health services that help Tasmanians make fundamental, life-changing, society-affecting decisions. We are a non-religious, non-political, evidence-based organisation and we have knowledge of world’s best practice when it comes to addressing challenging issues like sex and disability, sexually transmitted infections, teen pregnancy, unplanned pregnancies, terminations, adoption, the sexualisation of our children, pornification of our culture, sex worker legislation, and sexuality and technology. we are advisors, educators and fact providers
To policy-makers –
The quality information we provide to government helps them to make community-changing decisions.
we are advisors, trainers and educators
To educators, doctors, nurses and community workers –
To individuals in our community –
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We equip people to impact the lives of individuals with up-to-date information about difficult issues such as teen pregnancy, sexually transmitted infections, sexuality and disability, and sexualised behaviour.
we are advocates, doctors, nurses and experts in sexual and reproductive health, sexuality and relationships. We support all in the community who need us, at the times they need us, in a non judgemental way.
Family Planning Tasmania Annual Report 2010-2011
Who we are and what we do Education services
Professional educators provide education services from our offices in Burnie, Launceston and Glenorchy. Educational services include: • Professional learning programs for teachers and school support staff, allied health professionals, youth workers, child care and aged care workers • Programs for primary and secondary school students, college and tertiary students • Disability education including one-to-one education for people with a disability and professional learning for teachers, support workers, family members, parents and carers • Community education for parents, carers and community groups • Health promotion events and campaigns • Development of educational resources.
Clinic services Clinical services are provided by doctors and nurses, trained in sexual and reproductive health, at our clinics in Burnie, Launceston, Glenorchy and Devonport, and our outreach clinics at Claremont College, The Link and Pulse. Clinic services include: • Contraceptive advice, options and prescribing • Pregnancy testing, options and referral • Screening and treatment for sexually transmitted infections (incl. HIV) • Routine Pap smears and breast examinations • Men’s and women’s sexual and reproductive health advice and referral (e.g. menopause, fertility).
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Clinic report Clinic manager’s report All our clinics remain well supported, often with doctors’ appointments booked out weeks in advance. Clinic attendance has been improved through a strategy of confirming appointments via text messages to remind clients of appointment dates and times. Our Devonport clinic, which has been running successfully as a fortnightly clinic, identified an increased community need. This is now a well women’s clinic (with additional services, such as STI screening as necessary), and has great community support from surrounding areas. Clinic numbers have continued to improve after positive responses to radio and newspaper advertising. Delivery of training and professional development We’ve had high demand for IUD training, with sessions delivered this year in Hobart by Dr Clare Roberts. All the doctors enrolled have now also completed their practical training. Implanon training has been delivered state wide and the introduction of new insertion devices has resulted in high demand for training in this service. Doctors from all three clinic sites have provided training for GPs, ensuring that FPT was at the forefront in training provision.
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Family Planning Tasmania Annual Report 2010-2011
Debbie Croft
Medical student placements in Launceston and Hobart remain popular. Regular attendance of nursing student placements and lectures for pharmacy students prove especially popular. Post registration courses often need observation placements and we are happy to assist the students in their professional development. We work closely with the agency Health Recruitment Plus to assist doctors to upskill and orientate to the area of women’s health. International Medical Graduates have registration requirements and FPT have capabily assisted with this training. Outreach activities Our Glenorchy branch has been providing well-attended clinics through Pulse and The Link – allowing us to reach the younger clients that we have highlighted as a key target group. An increase in demand at Claremont College means we now provide a nurse-led clinic for four hours every week. A FPT nurse also attends tutorials and engages the Young Mums’ group at regular intervals. We continue our affiliation with the Flinders Island Aboriginal Association with a yearly visit to provide the Well Women’s Clinic at Lady Barron Island. A two-day session was held in St Helens, providing well women’s screening through the Healthy House initiative.
Clinic statistics 2010-11
5.1% 3.5%
Who we are and what we do Clinic services provided
A high proportion of our clinic visits were for contraception. We are seeing a trend towards people accessing longer-acting contraception across all age ranges. The next highest number of visits was for gynaecological reasons (service provision of cervical screening/PAP smears to women in the community). These are areas where our doctors are highly skilled and their services are often provided after referrals from GPs. Contraception
Pregnancy
Gynaecological
Other
14.1%
45.3% 32%
STI
This identified a demand for FPT’s services on the East Coast. Campbell Town community has also requested their yearly Well Women’s Clinic. We have worked closely with FPT’s educational services, with nurses frequently attending and supporting sessions for programs like RASH decisions and sessions for high school students. This link with the clinical services helps to strengthen the message delivery of Family Planning and provides the nurses with a chance to speak to a key client group and helps dispel misinformation around what happens when attending the clinic.
Opportunities for the coming year FPT is well placed to move forward with the continued development of training services to doctors and allied health professionals. We’re working to address the needs of rural communities and to review the accessibility of our clinic services. We’ll continue to liaise with stakeholders to develop ways to improve our service delivery state-wide and continue to improve the quality, breadth and effectiveness of our clinical service delivery. Debbie Croft Clinic Services Manager
Family Planning Tasmania Annual Report 2010-2011
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Number of clients and number of visits In 2010-11 the total number of Number visits increased and the number of visits of clients and the number of individual clients decreased – this indicates both a growing Number demand for our service and a of clients higher proportion of satisfied clients making repeat visits. 10000
9000
8000
7000
6000
5000
4000
3000
2000
2009-10
1000
0
2010-11 Client ages
We’re encouraged by the increase in the number of 15-19 year olds attending our clinics as this age group is overrepresented when it comes to teen pregnancy and STIs. The increased
numbers of clients in this age group suggests that our school and community education campaigns are working, encouraging young people to choose FPT for their contraceptive and STI screening needs.
55 and over 50–54 45–49 40–44 35–39 30–34 25–29 20–24 15–19 Under 15 1400
1200
1000
800
Family Planning Tasmania Annual Report 2010-2011
600
2009-10
400
12
200
0
2010-11
Education report
Annette Yaxley
Education manager’s report
Education highlights
2010-11 was a busy time for Education at FPT. This year our goals were to start the Indigenous Early Childhood Development (IECD) project – RASH decisions focusing on the sexual and reproductive health of young Aboriginal people from (13-20 years) and to set a new direction for the teen pregnancy focussed Making Choices program.
Last year ended with a clinic and education visit to Flinders Island and Cape Barren Island funded by the Take Control project. This will continue to be conducted in the coming year.
We delivered 95 relationships and sexuality education programs to students from Kindergarten to Year 12 in Tasmanian schools excluding the RASH decisions program at Jordan River Learning Federation (Grades 7-10) and Geilston Bay High School (Grades 7-10). We have significantly increased the number of disability-related sessions we’ve provided for individual clients as well as their carers, teachers, teacher aides, parents and workers. Demand for professional development workshops continues to grow, with teachers and school support staff participating in workshops and SoSAFE training around the state.
A major highlight for the education team this year was the incredibly positive feedback we received from the youth and health workers participating in each of the Adolescent Sexual and Reproductive Health workshops as part of the RASH decisions project. Health worker trainees from the Tasmanian Aboriginal Centre (TAC) attended the first workshop in March and youth and health workers from the Circular Head Aboriginal Corporation (CHAC), Six Rivers Aboriginal Corporation, South East Tasmanian Aboriginal Centre (SETAC), Cape Barren Island Aboriginal Association, Karadi and Flinders Island Aboriginal Association (FIAA) attended the second workshop in May. RASH decisions continues to provide schools with free relationships and sexuality education programs. It has given us the rare opportunity to offer a series of lessons for students from grade 7-10 which has enabled us to develop trust and credibility with the students and see progress in their knowledge, skills and attitudes.
Family Planning Tasmania Annual Report 2010-2011
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Opportunities for the coming year
The innovative Cyber-safety Phonecards were produced as part of the Take Control project for young people and their parents to help them understand issues about sexual and social safety in cyberspace. These were the first of their kind in Australia and feedback indicated that young people found these very useful. We provided two presentations for workers and one workshop for young people at the Tasmanian Youth Conference. We also presented to Tasmanian health and wellbeing teachers at the Australian Council for Health, Physical Education and Recreation conference in Launceston for the first time. The move to our new premises at Glenorchy has seen nurses and educators working alongside each other to deliver professional development to teachers, school support staff, youth workers and health workers as well as providing information sessions to secondary and college students.
The RASH decisions project has been extended with additional funding until June 2014. Next year we will extend the reach of the project to include more schools in southern Tasmania as well as schools in the north and north-west. We are looking forward to offering further professional development to Aboriginal organisations next year with Mooditj (a sexual health and life skills program for Aboriginal youth) from Family Planning Western Australia. We have recently set a new direction for Making Choices with a focus on assisting communities with high rates of teen pregnancy to develop a Local Action Group (LAG) and a Local Area Action Plan (LAAP). FPT is assisting local communities to deliver programs and implement strategies that have been shown to reduce teen pregnancy rates in other areas of Australia or overseas. Next year looks like being an even busier year for education staff at FPT. Our very aspirational goal is to provide relationships and sexuality education to students in 100% of Tasmanian schools in the next 12 months through direct classroom delivery to students or through professional development for their teachers. This is an exciting time to be part of Family Planning Tasmania as we take on some of the State’s most complex challenges. Annette Yaxley Education Manager
The sessions were fantastic. The students told me they learned more in three lessons than they did in years 7–10. 14
Family Planning Tasmania Annual Report 2010-2011
Education programs Who we are and andservices what we do DASHING (Disability and Sexual Health Information Networking Guide) Funded by Community Capacity Building Fund (DPAC). This program commenced at the beginning of 2010. DASHING is a professional skills development project for people working with students or workers with intellectual disabilities, acquired brain injuries or severe learning disabilities. FPT are often asked about how to deal with problematic sexual behaviour by people of all ages living with a disability. Some issues are common, so the DASHING project was developed to provide a resource to all disability workers in schools and workplaces. In-person professional development continues to be delivered state-wide to disability support workers and school staff. A CD-ROM containing all the DASHING resources will be delivered this year and includes practical scenario-based strategies and resources. It focuses on three different age-groups: early childhood, middle school and high school and colleges/workplaces.
MAKING CHOICES Funded by DHHS, the Making Choices program addresses the high rate of teenage pregnancies in Tasmania. Making Choices aims to improve the information, services and choices available to young people in relation to pregnancy and parenting. This project has produced Making Choices booklets, RYPPLE (Retaining Young Pregnant and Parenting People in Learning and Education) resources, emergency contact phone cards and postcards for young men.
RASH DECISIONS Focusing on 13-20 year old Aboriginal young people, Aboriginal health workers and other workers working with this age group, RASH decisions aims to increase Aboriginal youth relationships/sexual health, knowledge and skills.
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TAKE CONTROL A partnership between SASS (Sexual Assault Support Services) and FPT, this state-wide project addressed the apparent increased incidence of unsafe and non-consensual sexual activity of young people in Tasmania. The project provided lessons for high school students, professional development for teachers, school support staff and health workers as well as information sessions for parents/carers to foster young people’s healthy decision making in relation to sexual health and relationships. Take Control aimed to provide young people with the knowledge, skills and strategies to increase their self-esteem and assertiveness when negotiating relationships.
VISAR VISAR aims to provide visually impaired children and young people with the knowledge, skills, attitudes and values to provide a foundation for life-long healthy and respectful relationships, life-long sexual health and reduce their vulnerability to sexual abuse.
GROWING UP PROGRAM The Growing Up Program provides relationship and sexuality education for Kindergarten to Grade 6 students with a focus on physiology, relationships, self-esteem and body image; and social and sexual safety. This program is ongoing and pays for itself.
DISABILITY EDUCATION PROGRAM FPT offers relationships and sexuality education for children, youth and adults with a physical or intellectual disability to help them make and maintain life-long healthy and respectful relationships, maintain life-long sexual health and reduce vulnerability to sexual abuse. Group or one-to-one sessions are offered at no cost if the client session is at FPT office.
AMAZING MATES This program was implemented with Disability Services to teach middle age people with an intellectual disability the social skills to enable them to make and maintain friendships.
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Family Planning Tasmania Annual Report 2010-2011
Who we are and what we do HEALTH PROMOTION
FPT educators regularly attend expos and staff trade stalls at conferences as well as organising National Condom Day each year on 14 February. We also celebrate annual national and international health events.
CONDOMS FREE4U
FPT provides free condoms and lube to members of the public. Young people can send SMS messages to FPT to obtain free condoms and lube. We provide free postage within Tasmania.
SEXUALITY AND THE LAW IN TASMANIA We’re producing a series of fact sheets about Sexuality and the Law in Tasmania in PDF format for the FPT website in conjunction with the Women’s Legal Service.
PROFESSIONAL DEVELOPMENT FPT provides professional development sessions for teachers and school support staff, disability support workers, youth workers, health workers and social workers. Our aim is to improve young people’s access to sexual and reproductive health services and ensure they have the knowledge to make informed decisions about their sexual and reproductive health.
YOUTH PROGRAM Educators conduct sessions for youth (15-24 years old) in youth centres, at Ashley Youth Detention Centre, to youth in out-of-home care, and to at-risk youth. We aim to improve their access to sexual and reproductive health services and provide information and support for young people at risk.
Many staff members commented on how beautifully and skillfully the lessons were delivered. The students (and quite a few adults) really seemed to get a lot out of it. The Growing Up Program
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Education statistics
Professional education and training
In 2010–11 we increased the total number of professional education and training activities we delivered by 35.7% Our community education and health promotions activities increased by 13.8%
13.8% increase 2010–11
35.7% increase 2010–11
16,184 2009–10
14,219
1,427
We delivered professional education and training activities to 1427 people in 2010–11 including: • Conference presentations • Supervised practicums • Health information and advice • Workshops and seminars • Accredited courses The majority of participants in professional development sessions during 2010–11 were allied health workers (744), followed by teachers/educators (277), disability workers (152), medical practitioners (99) and medical students (64). Other groups to whom we delivered sessions included nursing students, social workers, psychologists, youth workers, student teachers, Aboriginal health workers and nurses.
Community education and health promotion Relationships and sexuality education sessions accounted for much of the increase in the number of community education and health promotion activities FPT delivered in 2010–11. Activities we delivered are categorised into:
2009–10
1,051
• Health education • Health information and advice • Community interventions
Professional education and training
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Community education and health promotion
Family Planning Tasmania Annual Report 2010-2011
We delivered the majority of our sessions to primary students under 13 (12,430) and to young people aged 13–24 (2,968). Demand for the Growing Up program has increased, with nearly 2,000 additional students attending our primary program in the last year. Thanks to the RASH decisions program (run at no cost to schools) we almost tripled the number of relationships and sexuality sessions with secondary students in 2010–11.
Our people Hobart Glenn Campbell....................................................................... Chief Executive Officer Sue Williams .......................................................... Chief Executive Officer (resigned) Gillian Dallwitz . .........................................................Acting Chief Executive Officer Annette Yaxley.................... Manager – Education, Training and Health Programs Belinda Jones............................................ Manager – Corporate Services (resigned) Clare Roberts............................................................. Senior Medical Officer (retired) Tanya Mail............................................................................. Administrative Assistant Dr Hannah Chapman......................................................................................... Doctor Dr Amy Edler........................................................................................................ Doctor Dr Alison Edwards.........................................Doctor (Acting Senior Medical Officer) Dr Angela Forrest................................................................................................ Doctor Dr Jane Gorman.................................................................................................. Doctor Dr Anna Lawrence.............................................................................................. Doctor Dr Louise Owen .................................................................................................. Doctor Penny Haselgrove................................................................................................ Nurse Kate Wilde............................................................................................................... Nurse Virginia Thorold-Smith...................................................................................... Nurse Caroline McKenzie................................................................................... Nurse - relief Julie Downie............................................................................................... Receptionist Karen Rossendell........................................ Education Assistant/Clinic Receptionist Carolyn Bennett..............................................................................................Educator Christy Measham...................................... RASH decisions Project Officer/Educator Barbara McMullen........................................................................ Disability Educator Dr Jo Winckle............................................. Making Choices Project Officer/Educator Lee Vanderslink.............................Take Control Project Officer/Educator (resigned)
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Launceston Debbie Croft......................................................................... Clinical Services Manager Dr Susan Carruthers...........................................................................................Doctor Dr Jane Hampson.................................................................................................Doctor Dr Kath Ogden......................................................................................................Doctor Lisa Haas................................................................................................................. Nurse Cath Tregaskis...................................................................................................... Nurse Liz Ling.........................................................................................................Receptionist Bec Holman..................................................................................................Receptionist Christopher John..........................................................Educator/Disability Educator Leonie Coskun.................................................................................................. Educator
Burnie Judy Smyth............................................................................................................ Nurse Marie Atkinson................................................................................. Nurse (Devonport) Miranda Hudson...................................................................................................Doctor Jo Weldon......................................................................................................Receptionist Janet Britton...............................................................................................Receptionist Sally Cumming...............................................................................Educator (departed)
Devonport Marie Atkinson...................................................................................................... Nurse
Patron Family Planning Tasmania proudly acknowledges the lifelong work in family planning of its patron Professor Colin Wendell-Smith and his pivotal role in the establishment of Family Planning Tasmania.
Life members Family Planning Tasmania values its life members, all of whom have helped to make our organisation strong and successful. We’re proud to acknowledge the significant contributions made by these dedicated people: Dr J Von See Dr V Davenport/Payne G Riddoch Helen Bird Helen Cutts
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Patricia Mavriomatis Paul Duncombe Helen Fotheringham Maryanne Hambrecht Nick Toonen
Family Planning Tasmania Annual Report 2010-2011
Pauline Carruthers Pru Lake Susan Williams Topsy Evans Esme Murphy
Governance Governance is the process by which the Board ensures organisations are well managed, develop and follow sound strategies, ensure risks are identified and managed and operate ethically, within the law and for the benefit of their stakeholders.
Board sub-committees
Role of the Board
Remuneration and Nominations
The role of the Board is to govern and oversee the organisation and specifically: • Ensure that FPT complies with the law in all aspects of its affairs and business • Ensure that the constitution is complied with and amended as necessary • Satisfy itself that FPT is well managed financially, that funds are used for legitimate purposes and that financial records are such that satisfactory annual audits are facilitated • Approve FPT’s annual budget
Family Planning Tasmania now has three standing sub-committees: • Remuneration and Nominations • Finance, Audit and Risk • Medical Advisory The remuneration and nomination committee is responsible for the following matters: • Make recommendations to the board regarding compensation arrangements for the directors and the CEO • Ensure that executive and board remuneration is reasonable • Review the composition of the board and ensure that the board has an appropriate mix of expertise, experience and skills • Assess and review the performance of the directors of the board and the CEO • Identify potential board candidates • Consider all matters in respect to the appointment of board members.
• Approve the content of the annual report • Employ and appraise the performance of the CEO and support the CEO • Assist in the development and approval of FPT’s Strategic Plan
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Finance, Audit and Risk
Board members
The finance, audit and risk committee is responsible for the following matters: • review accounting policies • ensure sound financial management • review internal controls • risk management • business policies and practices • protection of assets • compliance with laws and regulations. Medical Advisory The medical advisory committee is not part of the FPT board and has no role in, or responsibility for, the governance of the organisation. Its role is advisory and addresses such matters as: • Ensure FPT has up to date knowledge of current research projects, relevant papers and documents, emerging trends, changes in the health and medical environment and changes in health legislation that relate to sexual health and family planning • Monitoring and advising on clinical governance, good clinical practice, professional standards and clinical risk management • Provide mentoring, guidance and oversight to Clinical Management and the Senior Medical Officer including acting as a sounding board and advising on particular cases • Contribute to strategic planning.
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Family Planning Tasmania Annual Report 2010-2011
Susan Wallace
Susan Wallace – President Susan is currently the Chief Executive Officer of the Asbestos Free Tasmania Foundation, a not-for-profit, community based organisation which provides support and assistance to Tasmanian asbestos disease sufferers and their families and promotes a safer, healthier Tasmania through assisting to reduce the number of people exposed to asbestos and reduce the incidence of asbestos related disease (ARD) in the Tasmania community. Prior to joining AFTF she was Campaigns and Education Manager at Unions Tasmania, the peak body for the union movement in the state. This was a multi-facetted role involving research, policy development, coordinating training for union officials and delegates, developing campaign and media strategy as well as working as project manager for conferences and events. She was a standing alternate member of the WorkCover Tasmania Board from 2006 to 2011. Her background is in the media with a 25 year career at ABC and SBS Television in Hobart, Sydney and Melbourne as an editor, producer, director and researcher. She has a degree from the national film school (AFTRS) and is also a qualified Civil Celebrant. She has made a number of award winning short films and collaborated on a number of award winning documentaries in her time at SBS. She has also worked as a playwright, radio producer, media trainer, actor and administrator.
Who we are and what we do Lynn Lee
Lynn Lee – Vice President Lynn is a counsellor at the Phoenix Centre in Hobart, which is a member of the Federation of Australian Agencies Supporting Survivors of Torture and Trauma. She has Masters degrees in Counselling (UTAS) and in Education (University of Sydney). Lynn has previously worked in Cambodia as Country Program Director for the United Nations Development Program for Women and as Gender Adviser for the United Nations Population Fund, she was Team Leader for the Gender Outcome Evaluation of the Programs of the United Nations Development Program in Nepal. Lynn has also worked in management in non-government organisations and as a gender consultant, trainer and researcher in the Philippines, Malaysia, India and Uganda. She has also worked for non-government organisations and for the Australian government in Canberra and the State government in Tasmania.
Jonathon Jackson – Treasurer Jonathan is a Chartered Accountant with experience working in the accounting, finance and manufacturing sectors both in Australia and Europe. This has included working at a global accounting firm, a manufacturing company in Europe and establishing a business in Glenorchy. Since 2008, Jonathan has been a partner of accounting firm Rooke, Wray & Jackson that specialises in taxation and business advisory services to individuals and small to medium size enterprises. Jonathan studied Mandarin at university in Shanghai, China and is passionate about being a strong advocate for the disadvantaged in our community. Jonathan is actively involved in the local community, volunteering his time for a number of organisations; he is currently a board member of Abbeyfield House, Chigwell and is on the Main Chance Farm steering committee, whose objective is to establish a working farm for young males at risk. Jonathan’s other interests include bushwalking and most sports, particularly AFL, sailing and cricket.
Jonathon Jackson
Family Planning Tasmania Annual Report 2010-2011
23
Pauline Camm Pauline Camm currently works in a senior role in the Tasmanian State Service in the area of people management. Pauline’s work history is diverse and includes teaching in various age sectors, an overseas teaching post, working interstate in the Commonwealth Sector where she specialised in strategic people management, in particular leadership development, learning and development, and several senior roles in people management within the Tasmanian State Service. Common to each of these roles, particularly those most recently, has been an expertise in and practical understanding of change management, development and implementation of effective people and workforce management strategies to meet organisational business objectives. Pauline is delighted to be on the Board of Family Planning and for the opportunity to make a positive difference to the lives of Tasmanians.
Pauline Camm
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Family Planning Tasmania Annual Report 2010-2011
Miriam Court
Miriam Court Miriam practiced as a solicitor in Hobart for 24 years, specialising in Family Law, including Children’s Representation. In the last few years she provided legal services to the Department of Health & Human Services, specialising in cases of child abuse and neglect. She trained as a mediator and arbitrator, but did not practise in those areas. As the sole principal of her own legal firm for 15 years, always employing one other solicitor, Miriam acquired experience in running and administering a business. Miriam was active in the Medico-Legal Society of Tasmania, serving as Secretary and Treasurer for many years, and also in the Family Law Practitioners’ Association of Tasmania, serving as Secretary and Treasurer, and also as President. Miriam’s interests include reading, cooking, and classical music (especially opera). In 2002 she suffered a serious motor vehicle accident as a result of which she became paraplegic and was confined to a wheelchair. Miriam is active in the Anglican Church and has served on the Parish Council of St George’s, Battery Point for a number of years. Miriam is also active as a member of WIGS (Women’s Investment Group), which has 20 members and has been investing in the share market since 1996.
Who we are and what we do Moya Fyfe
Moya is a public affairs, media management and stakeholder relations professional. Currently working at the University of Tasmania, Moya provides advice and support to the ViceChancellor and senior management team as well as to the broader University in these areas. Moya began her working career as a journalist in the News Limited group, working at The Mercury newspapers as a political and environment reporter, as well as a political reporter for syndicated papers out of the Parliament House News Limited bureau in Canberra for a short time.
Prior to working at the University, Moya worked in State Government for 10 years in communications, marketing and media, including event management and stakeholder and community engagement.
Moya Fyfe
Glenn Campbell
Glenn Campbell (B. Bus, MBA, ASA, GAICD) – Chief Executive Officer Glenn is a qualified and experienced Chief Executive Officer with fifteen years’ experience in the health sector as CEO of rt health fund and CEO of private hospital Hopewell Hospice, following General Management positions with Australia’s second largest private health insurer MBF and Australia’s largest hospital operator, Mayne Group. Over a 30 year career Glenn also has experience in the financial services, defence, construction and transport sectors with British Aerospace, Von Roll and AWA. He has well developed skills in corporate governance and strategy, has a degree in Accounting, an MBA, a Post Graduate Certificate in E-Commerce, is an Associate of the Australian Society of CPAs and is a Graduate of the Australian Institute of Company Directors. Glenn has also held a number of directorships including health insurance industry group HIRMAA, the Improvement Foundation, Hopewell Hospice and Studio Village and is currently a director and treasurer of ARAFMI.
Family Planning Tasmania Annual Report 2010-2011
25
Financials FPT financials
Principal Activities
The Board submits the financial accounts of Family Planning Tasmania for the financial year ended 30 June 2011.
Principal activities of the association during the financial year:
Board members at the date of this report are: Susan Wallace (President) Lynn Lee (Vice President)
• Provision of sexual and reproductive health clinic services to the Tasmanian community. • Sale of contraceptives. • Provision of education, training, health promotion and support services.
Jonathan Jackson (Treasurer)
• Undertaking of projects funded from government and non-government sources.
Miriam Court
Significant Changes
Moya Fyfe
There were no significant changes in the nature of these activities during the year.
Pauline Camm
Operating Result The operating deficit for 2010/2011 amounted to $283,600.70. Last year a surplus of $55,637.43 was recorded. Signed in accordance with a resolution of the Members of the Board.
Susan Wallace Dated this 30th day of September 2011 President
26
Family Planning Tasmania Annual Report 2010-2011
Statement of Income and Expenditure for the Year Ended 30 June 2011
2010 $
Note
2011 $
INCOME
1,175,788.49 Tasmanian Government grants
Department of Health & Human Services
Sexual Health Services & Disability Services
2,415.26 Cervical Cancer Prevention Program 41,836.42 Other Tasmanian Government funded projects
1,100,733.31 -2,449.38 -84,492.74
Other Grants
834.73 Good Beginnings Antenatal Project
1,968.80 Tas Div of GP - Pap Smear Training
3,842.16
5,250.00
2,000.00
Sexuality & The Law
0.00 CommBank Staff Community Fund
0.00
1,417.57
Other income
39,921.17
FPT Memberships
53,090.10
1,974.09
Disability Consultancies
1,837.10
934.40
Donations
375.39
7,029.80
Bank & investment interest
10,861.66
10,749.82
Practice Fees
2,418.70
278,968.58
Medicare
312,495.19
6.008.08
Medicare Pulse
17,757.19
5,176.19
Medicare Link
12,913.05
5,334.00
HPV Vaccination Register
0.00
75,038.85
Seminar and lecture fees
108,818.28
10,946.12
Sales of contraceptives
9,220.35
2,131.00
Sales of contraceptives kits
3,670.45 7,664.65
3,282.53
Sale of literature
909.09
Sponsorship
0.00
9,676.65
Sundry income
543.67
4,310.45
Outreach Clinical Services
19,203.15
1,690,484.52
TOTAL INCOME
C/Fwd
1,581,919.85
Family Planning Tasmania Annual Report 2010-2011
27
2010 $ Note 1,690,484.52 TOTAL INCOME B/Fwd EXPENDITURE 1,125,722.51 Salaries 5,120.19 Consultancies 99,132.41 Superannuation 24,210.58 Employees’ leave provision 10,678.68 Workers compensation insurance 88,249.92 Rent 0.00 Rates & Taxes and Land Tax Glenorchy 553.91 Minor recurring maintenance of premises 0.00 Relocation to Glenorchy expenses 27,243.78 Clinic consumable items 3,616.40 Accounting & audit 2,432.32 Bank charges 3,527.75 Advertising & publicity 8,797.68 Cleaning & laundry 14,882.70 Light & power 26,041.84 Insurance premiums 14,263.28 Maintenance repair service & lease of equip 8,232.00 Software Registration 7,424.38 Postage & freight 27,378.49 Telephone 40,673.87 Printing & stationery 4,764.53 Leasing of Photocopier 24,464.29 Travel 6,536.78 Accommodation 6,083.25 Staff development 0.00 Accreditation Endorsement 7,286.30 Administrative sundries 16,293.72 Education Resources: Films books & videos 16,921.85 Depreciation 667.73 Memberships 3,949.99 Conference venues 4,832.47 Catering 0.00 Health Promotion 207.26 Storage/Records Management 4,656.23 Membership, Family Planning Australia
28
2011 $ 1,581,919.85 1,293,087.12 16,570.76 115,167.66 -14,535.44 6,434.87 90,445.12 8,729.52 1,635.91 21,032.34 28,778.17 2,704.40 2,076.98 6,758.41 11,063.26 16,950.12 30,177.76 17,931.96 6,635.21 8,229.15 25,924.13 60,355.50 4,764.56 31,492.41 7,911.79 2,923.99 2,736.24 8,814.88 9,767.67 25,536.21 1,429.60 3,756.32 3,772.23 751.32 1,054.18 4,656.24
1,634,847.09 55,637.43 10,631.37
TOTAL EXPENDITURE OPERATING DEFICIT ACCUMULATED SURPLUS AT 1 JULY 2010
1,865,520.55 -283,600.70 66,268.80
ACCUMULATED DEFICIT AT 30 JUNE 2011
-217,331.90
66,268.80
Family Planning Tasmania Annual Report 2010-2011
Statement of Assets and Liabilities as at 30 June 2011
2010 $
Note
2011 $
CURRENT ASSETS
242,341.79
Cash and cash equivalents
4
10,105.96
27,769.31
Receivables
5
66,946.82
1,771.58
Stock on hand
2,902.37
NON CURRENT ASSETS
Furniture and equipment
51,320.91
323,203.59
6
165,310.61
TOTAL ASSETS
245,265.76
CURRENT LIABILITIES
Payables
48,874.34
44,087.62
106,625.74
Grants received in advance
3
193,821.70
101,434.71
Provision for employees’ leave
85,948.44
NON CURRENT LIABILITIES
Loan from FP Welfare Association
0.00
9
138,739.90
256,934.79
TOTAL LIABILITIES
462,597.66
66,268.80
NET ASSETS
-217,331.90
66,268.80
MEMBERS’ FUNDS
-217,331.90
Statement by Members of the Board In the opinion of the Board the accompanying accounts represent fairly the financial position of Family Planning Tasmania as at 30 June 2011 and the results of the Association for the year ended on that date in accordance with applicable Australian Accounting Standards and other mandatory professional reporting requirements.
At the date of this statement there are reasonable grounds to believe that Family Planning Tasmania will be able to pay its debts as and when they fall due.
Jonathan Jackson Susan Wallace Treasurer President
30th September 2011 Family Planning Tasmania Annual Report 2010-2011
29
Notes to and Forming Part of the Accounts for the Year Ended 30 June 2011 NOTE 1: Statement of Accounting Policies The financial statements are a specialpurpose financial report, prepared to satisfy the reporting requirements of the Associations Incorporations Act Tasmania. The Board has determined that Family Planning Tasmania is not a reporting entity.
The Association, in the preparation of the financial statements has adopted the following material accounting policies, which are consistent with the previous period unless otherwise stated: Income Tax The Association is a tax-exempt charity for taxation purposes.
The financial statements have been prepared in accordance with the requirements of the Associations Incorporation Act Tasmania and the following Australian Accounting Standards:
Inventories
• AASB 1031 Materiality
Fixed Assets
• AASB 110 Events After The Balance Sheet Date • AASB 117 Leases No other applicable Accounting Standards, Urgent Issues Group Consensus Views or other authoritative pronouncements of the Australian Accounting Standards Board have been applied. The reports have been prepared on an accrual basis, and are based on historic costs. The reports do not take into account changing money values, or except where specifically stated, current valuations of non-current assets.
Inventories consist of clinic stock of saleable items and are measured at the lower of cost and net realisable value. Costs are assigned on a specific identification basis and include direct costs and appropriate overheads, if any. All fixed assets are depreciated over their useful lives, starting from the time the asset is held ready for use. Leasehold improvements are amoritised over the shorter of either the unexpired period of the lease or the estimated useful lives of the improvements. The Board reviews the carrying amount of fixed assets annually to ensure that it is not more than the recoverable amount of those assets. Leases Lease payments under operating leases, where substantially all the risks and benefits remain with the lessor, are charged as expenses in the period in which they are incurred. Employee Entitlements Provision is made for the Association’s liability for employee annual-leave entitlements (where applicable) and long service leave.
30
Family Planning Tasmania Annual Report 2010-2011
Liability for long-service leave is calculated in relation to those staff who are nearing the date when a liability will be payable. It is not payable in full until the completion of ten years’ service, and not payable pro-rata until at least seven years’ service. Contributions are made by the Association to an employee superannuation fund and are charged as expenses when incurred.
Income Job# Source Tasmanian Government funded projects:
B/fwd from 2009/10
NOTE 2: Segment Reporting The Association operates in the community health sector, providing training, education, support and clinical services to the Tasmanian community. NOTE 3: Revenue Operating grants are recognised on a time basis. Project grant income has been brought to account only to the extent of expenditure of those grants during the year.
Funds Rec’d 2010/11
Net expend 2010/11
Profit/Loss C/fwd to taken up 2011/12 in 2010/11
Cervical cancer prevention
25
10,492.01
5,944.09
3,494.71
0.00
12,941.39
NW Sex & Rep Health Strategy
84
4,099.43
0.00
2,232.21
0.00
1,867.22
War on Chlamydia
85
4,080.74
0.00
79.20
0.00
4,001.54
Take Control
88
34,026.56
0.00
34,026.56
0.00
0.00
DASHING
90
31,920.76
0.00
25,548.12
0.00
6,372.64
(See Table 3.1 below)
92
0.00
205,000.00
70,621.17
0.00
134,378.83
Amazing Mates Resources
93
0.00
3,636.36
0.00
0.00
3,636.36
Policy & Procedures Funding
97
0.00
12,000.00
0.00
0.00
12,000.00
84,619.50
226,580.45
136,001.97
0.00
175,197.98
IECD
Family Planning Tasmania Annual Report 2010-2011
31
Income Job# Source
B/fwd from 2009/10
Funds Rec’d 2010/11
Net expend 2010/11
Profit/Loss C/fwd to taken up 2011/12 in 2010/11
Projects funded by other bodies:
Living Safer Sexual Lives Conf.
49
1,597.43
0.00
375.39
0.00
1,222.04
Good Beginnings
69
6,906.52
0.00
0.00
0.00
6,906.52
Well Women Screening
71
3,842.16
0.00
3,842.16
0.00
0.00
*Medicare FPT Clinics
82
1,867.82
310,627.37
335,391.27 -22,896.08
0.00
*Medicare Pulse Clinics
87
2,654.07
12,251.48
10,377.13
4,528.42
0.00
*Medicare Link Clinics
89
115.51
12,797.54
12,258.45
654.60
0.00
Sexuality & The Law
91
5,022.73
0.00
2,000.00
0.00
3,022.73
Visar
1,417.57
95
0.00
8,890.00
0.00
7,472.43
22,006.24
344,566.39
365,661.97 -17,713.06
18,623.72
Shown as Grants in advance
106,625.74
571,146.84
501,663.94 -17,713.06
193,821.70
Table 3.1 Job# Income Source
Funds Rec’d 2010/11
Net expend 2010/11
Profit/Loss C/fwd to taken up 2011/12 in 2010/11
Funds previously not carried forward reallocated to reflect true & accurate accounts. IECD
92
177,500.00
27,500.00
70,621.17 134,378.83
NOTE 4: Cash and Cash Equivalents
2010 $
2011 $
755.00
Petty cash
755.00
725.00
Cash floats
725.00
200.00
Cabcharge Deposit
194,255.52 46,406.27
Current accounts Deposit with the Family Planning Welfare Association of Tasmania
242,341.79 32
Family Planning Tasmania Annual Report 2010-2011
200.00 8,425.96 0.00 10,105.96
NOTE 5: Receivables
2010 $
2011 $
13,376.83
Receivables
29,561.10
14,392.48
Pre-payments
37,385.72
27,769.31
66,946.82
NOTE 6: Furniture and equipment
2010 $
2011 $
38,148.67
Furniture
41,181.13
25,749.94
Clinic equipment
27,127.94
143,840.58
Non-clinic equipment
161,158.22
Leasehold Improvements FPT
117,797.81
0.00
207,739.19 -156,418.28
347,265.10
Less: Provision for depreciation
-181,954.49
51,320.91 NOTE 7: Related Parties Under the constitution of the Family Planning Welfare Association of Tasmania Inc. members of the Board of Family Planning Tasmania are members of the Family Planning Welfare Association of Tasmania Inc. The Family Planning Welfare Association of Tasmania Inc. owns a building at 1 Pine Avenue Upper Burnie, which it leases to Family Planning Tasmania. The Family Planning Welfare Association of Tasmania Inc. owns a building at 269 Wellington St Launceston, which it leases to Family Planning Tasmania. The Family Planning Welfare Association of Tasmania Inc. sold a property at 2 Midwood St New Town in November 2010. NOTE 8: Operating Lease Commitments The organisation leases premises at three service delivery locations: Glenorchy New lease signed for initial 5 year term for premises at 421 Main Road Glenorchy. Annual rental of $61,600, which is the new market value. Launceston Premises at 269 Wellington St Launceston for an annual rental of $31,250.00, which is the new market value. The lease expires on the 1st September 2011. Burnie Premises at 1 Pine Ave. are leased for
165,310.61 an annual rental of $12,000.00, which is the new market value. A monthly lease was entered into on 16th January 2008. Operating lease commitments, for rental of premises is as follows: Not later than one year
$ 66,808.34
Later than one year but not later than 2 years
$ 61,600.00
Later than 2 years but not later than 5 years
$184,800.00
NOTE 9: Financial Support The Family Planning Welfare Association Inc. have agreed to provide Family Planning Tasmania financial assistance as required. This initially has been in the form of a loan of $138,739.90 with the agreement to defer repayment until Family Planning Tasmania return to trading surplus. Family Planning Welfare Association are in a position to extend further loans to cover all Family Planning Tasmania’s liabilities as and when they fall due. Going forward Family Planning Tasmania are lobbying for further funding, and valuating other sources of revenue, with a view to returning to surplus as soon as possible. On the basis of these agreements the Directors have prepared these accounts on a going concern basis. Family Planning Tasmania Annual Report 2010-2011
33
Audit Report
34
Family Planning Tasmania Annual Report 2010-2011
Family Planning Tasmania Annual Report 2010-2011
35
Independent auditor’s report to the members of Family Planning Tasmania Inc We have audited the accompanying special purpose financial report of Financial Planning Tasmania Inc (the Association), which comprises the statement of assets and liabilities as at 30 June 2011, and the statement of income and expenditure for the year ended on that date, a summary of significant accounting policies, other explanatory notes and the Board of Management’s declaration.
The Board of Management’s Responsibility for the Financial Report The Association’s Board of Management is responsible for the preparation and fair presentation of the financial report and have determined that the accounting policies described in Note 1 to the financial statements, which form part of the financial report, are appropriate to meet the financial reporting requirements of the Associations Incorporation Act [Tas] and the Association’s constitution and are appropriate to meet the needs of the members. This responsibility includes establishing and maintaining internal controls relevant to the preparation and fair presentation of the financial report that is free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances. These policies do not require the application of all Accounting Standards and other mandatory financial reporting requirements in Australia. 36
Family Planning Tasmania Annual Report 2010-2011
Auditor’s Responsibility Our responsibility is to express an opinion on the financial report based on our audit. No opinion is expressed as to whether the accounting policies used are appropriate to the needs of the members. We conducted our audit in accordance with Australian Auditing Standards. Those standards require that we comply with relevant ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial report is free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the financial report, whether due to fraud or error. In making those risk assessments, we consider internal controls relevant to the entity’s preparation and fair presentation of the financial report in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal controls. An audit also includes evaluating the appropriateness of the accounting policies used and the reasonableness of accounting estimates made by the Board of Management, as well as evaluating the overall presentation of the financial report. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Independence In conducting our audit we have met the independence requirements of the Australian professional accounting bodies.
Opinion In our opinion the financial report presents fairly, in all material aspects, the financial position of Family Planning Tasmania Inc as of 30 June 2011 and of its financial performance and its cash flows for the year then ended in accordance with the accounting policies described in Note 1 to the financial statements.
Emphasis of Matter We draw your attention to the Note 9 which describes the financial support available to the association from The Family Planning Welfare Association of Tasmania Inc and informs the decision to prepare the accounts on a going concern basis. Our opinion is not qualified in respect of this matter.
Basis of Accounting Without modifying our opinion, we draw attention to Note 1 to the financial report which describes the basis of accounting. The financial report is prepared to assist Family Planning Tasmania Inc to meet the requirements of the Associations Incorporation Act [Tas] and the Association’s constitution. As a result the financial report may not be suitable for another purpose. Our report is intended solely for Family Planning Tasmania Inc and should not be distributed to parties other than Family Planning Tasmania
HJ Gibson Partner WISE LORD & FERGUSON 160 Collins Street HOBART TAS 7000 Date: 30th September 2011
Family Planning Tasmania Annual Report 2010-2011
37
Sponsors and supporters FPT acknowledges the support of the Tasmanian Department of Health and Human Services and the Department of Premier and Cabinet, as well as the following organisations:
We would also like to acknowledge our patron Professor Colin Wendell-Smith.
38
Family Planning Tasmania Annual Report 2010-2011
Becoming a supporter We’re immensely grateful to our supporters – all those who’ve given their time, donations and who’ve included us in their Wills over the past 39 years have enabled us to help people make better choices about sexual health and reproduction. These choices not only affect individuals but they affect our whole society.
Please consider making a donation, grant or bequest to The Family Planning Welfare Association ABN 88511905813. For more information, phone and ask to speak to our Operations Manager on (03) 6273 9117
One sentence naming FPT as a benefactor in your Will can help young Tasmanians make healthier life-changing and community-affecting decisions.
Family Planning Tasmania Annual Report 2010-2011
39
Hobart 421 Main Road, Glenorchy TAS 7010 | Postal Address: 421 Main Rd, Glenorchy TAS 7010 Telephone : (03) 6273 9117 | Fax: (03) 6273 9203 | Email: info@fpt.asn.au
Launceston 269 Wellington Street, Launceston, 7250 | Postal Address: PO Box 3051, Launceston 7250 Telephone: (03) 6343 4566 | Fax: (03) 6343 6766 | Email: lton@fpt.asn.au
Burnie 1 Pine Ave, Upper Burnie | Postal Address: PO Box U43, Upper Burnie 7320 Telephone: (03) 6431 7692 | Fax: (03) 6431 6743 | Email: burnie@fpt.asn.au