North Yarmouth Academy
Lower School Family Handbook
August 2024
Welcome to North Yarmouth Academy
North Yarmouth Academy is a close, small school community where students discover great opportunities to pursue their interests and develop their talents. Within this community, a student will encounter other students and faculty with a wide variety of abilities and interests. All members of this school community are bound together by mutual respect, trust, and common commitment to achievement
The Lower School Family Handbook is written with information specifically for the staff and families of the Lower School at North Yarmouth Academy. It outlines the basic principles, philosophy, requirements, and guidelines of the school. A successful community must have certain goals, values, and standards that everyone must understand and respect. Please understand that this Handbook is not intended to cover all aspects of the relationship between families and the Academy, and that NYA reserves the right to change policies and procedures at its sole discretion.
The NYA Board of Trustees has approved the Mission Statement that follows: North Yarmouth Academy Mission Statement
North Yarmouth Academy is an independent, college preparatory, coeducational school. The Academy offers a structured program that establishes clear standards and high expectations in an environment that emphasizes values of mutual respect, trust, and community. North Yarmouth Academy is dedicated to fostering integrity, character, and intellect in its students.
The North Yarmouth Academy program encourages students to develop:
• Problem-solving skills based on sound analytical and creative thought
• Sophistication in writing, speaking, and artistic expression
• Appreciation for the importance of athletic activity, teamwork, and cooperation
• Self-confidence and self-respect through a breadth of experiences that extend beyond the classroom
• Concern for the larger community and an appreciation for the natural environment
• Desire to continue the process of lifelong learning
Academic Overview
The Lower School works to cultivate, foster, and encourage a sense of curiosity and wonder in children and serves as a natural foundation as they develop into students who have a deeper understanding and respect for learning and knowledge. It builds on values that connect children throughout the school: cultivating integrity, character, and intellect to help the students of today prosper as learners and innovators throughout their lives. The Lower School utilizes Montessori methods through kindergarten. In the first through fourth grades, the methodology continues to foster curiosity and motivation to learn while preparing for an easy transition to the Middle School.
Toddler Program | 18 Months – 3 Years Old: The Toddler Program provides a warm and inviting setting for our youngest students, aged 18 months to 3, and welcomes them to the Montessori classroom. The nurturing environment supports the physical, cognitive, social, and emotional development of each child as they continue their growth toward independence. Learning is childdirected and focuses on social-emotional development.
All areas of the Montessori classroom are represented in this setting and include Practical Life, Sensorial, Math, Language, Cultural, Geography, Science, and Peace. The Montessori materials, which are slowly introduced to the children in individual and small group lessons, reside on the shelves in their respective locations for the children to select. Working with these materials fosters concentration, independence, and the development of gross and fine motor skills. Circle time encourages and builds a community atmosphere and includes songs and finger plays that help support emerging Language and Math skills. Additionally, the children enjoy Creative Movement, Music, Spanish, and Art. Our total capacity for enrollment is 30 students in our toddler program, up to 10 students in each classroom at a time.
Primary Program | Pre-K and Kindergarten: The Primary Program embodies the Montessori philosophy of teaching and welcomes children aged 3 through kindergarten. Our Primary Program has a total capacity of 46 students. Montessori education nurtures children’s desire to learn and work collaboratively across age groups as they develop a wide range of intellectual, social, and emotional skills. Embedded within the heart of this approach is the Great Period, a block of time dedicated each day to independent work and individual or small group lessons on a wide variety of topics including practical life, natural science, language, math, and art. Children have the freedom to work at their own pace, and teachers gently guide them, but the overarching educational goal remains to inspire rather than instruct.
Children learn through exploring and manipulating materials designed to provide the opportunity to think, feel, and discover. These activities help lay the foundation for increasingly abstract thinking, all within the context of connecting with teachers and other students. Students in the Primary Program also pursue enrichment courses each week, including Music, Spanish, Art, and Movement or Physical Education.
Elementary Program | Grades 1 - 4: The Elementary Program at NYA employs multi-age classrooms where students have the opportunity to both teach to and learn from their peers. The curriculum in these early grades is designed to emphasize social and academic growth, while promoting a sense of community within the classroom and the entire NYA campus. The teacher guides students through an expansive exploration of culture, language, mathematics, and science as well as concepts that shape social learning and understanding. The classroom offers a rich and open learning environment incorporating class meetings; group work; individual, small-group, and full class instruction; and varied learning and discovery centers. Students are provided with multiple exposures and learning experiences, which include field trips and classroom projects that are integrated into the curriculum. The classes are structured to meet the needs of each individual, as the students are given the opportunity to work at their own level and at their own pace.
As students progress through the grades, the program continues to provide a small, nurturing environment which allows students to transition with ease, creates strong connections, and paves the way towards success in the Middle School. The approach is student-centered and incorporates more
formalized elements in various subjects. Students are given the opportunity to be self- directed learners through guided discovery and academic choice. The classroom is organized in a way to foster independence, cooperation, and productivity.
Teachers place increasing emphasis on developing fluency in mathematics, reading, and writing. They inspire and support each student to reach her or his potential while embracing a love of learning. Student learning continues to be enhanced by experiential studies, field trips, and service projects. With the guidance of their teachers, students continue to drive their own educational discoveries as they begin to tackle increasingly complex concepts in preparation for their transition to the Middle School.
Elementary students further their involvement in enrichment courses. They have instruction in Spanish language and culture twice each week. Students participate in the Academy’s highly regarded Visual and Performing Arts program, gaining exposure to a variety of materials and experiences in the studio and strengthening performance skills through continued vocal and instrumental music instruction. Beginning in grade three, students take part in an introductory Strings course with violins provided by the Academy. Students in grades one and two learn ukulele. Physical Education classes take place in the gym, on the turf and grass fields, and in NYA’s Travis Roy Ice Arena, providing opportunities for personal growth, good sportsmanship, achievement, and teamwork.
Reporting System
Regular contact between parents and teachers happens throughout the year. In addition, there are set times of more official contact for teachers to provide updates on the progress and goals of each student.
Toddler and Primary:
September: Parent Information Session.
November: Mid-semester Parent/Teacher Conferences. Phone call or email for parents who could not attend.
December: Close of fall semester. Written class summary sent out in early January.
April: Mid-semester Parent/Teacher Conferences. Phone call or email for parents who could not attend.
June: Year-end written class summary with student skills reports.
Elementary - Grades 1-4:
September: Parent Information Session.
November: Mid-semester Parent/Teacher Conferences. Phone call or email for parents who could not attend.
December: Close of fall semester. Written comments and reports sent out in early January.
April: Mid-semester Parent/Teacher Conferences. Phone call or
email for parents who could not attend.
June: Written comments and reports for all students.
Student Records Maintenance and Release Policies
Student Files: Current individual student files are kept in a locked, fireproof cabinet in the Main Office and are maintained by the Registrar. NYA policy requires parents and students of the age of majority to make a request to view a child’s permanent file to the Registrar at least 24 business-day hours in advance.
When a student graduates, most materials are purged from the file. A copy of all high school transcripts, NYA applications, and attendance records are kept in perpetuity. In some instances, other material may be maintained for a limited time.
Because we do not keep immunization records in perpetuity, it is advisable for parents to maintain their own record for future use.
Transfers/applications to other programs: Students applying for entrance to summer schools and special programs or transferring to other schools should give their completed application material to the Head of Lower School. They should also notify and/or submit transcript request forms to the Registrar.
The Academy forwards educational records to the school where the student intends to enroll. According to the policy established by the NYA Board of Trustees on March 1, 1988, no records will be forwarded from NYA in the name of any student with an outstanding account. However, in accordance with Title 20-A, Part 2, Chapter 117, Sub-chapter 2 Section 2951, upon the request of a school unit, NYA will release copies of all student records for students transferring from NYA to the school unit.
If a student requires a letter of recommendation, parents should speak directly to the appropriate faculty or staff member. The appropriate form(s) with name and address and a stamped, preaddressed envelope should accompany the request.
Internet restrictions: As defined in Title 20-A Chapter 221 Section 601, NYA will not publish on the Internet or provide for publication on the Internet the student’s personal information, including, but not limited to, the student’s full name, personal biography, e-mail address, home address, date of birth, social security number, and parents’ names, without first obtaining the written approval of the students’ parents. For information regarding the release of photographs or videos of students, please refer to the Academy’s media policy.
Dissemination of education records to criminal justice agencies: As defined in 20 United States Code, Section 1232 g(a)(4), NYA may disseminate education records if:
A. The juvenile has not been adjudicated as having committed a juvenile crime.
B. The education records are disseminated to:
a. Criminal justice agencies; or
b. Agencies that by court order or agreement of the juvenile are responsible for the health or welfare of the juvenile and that have provided the school with a statement describing the pur- pose of the dissemination; and
c. The education records are relevant to and disseminated for the purpose of creating or maintaining an individualized plan for the juvenile’s rehabilitation.
Education records received under this subsection are confidential and may not be further disseminated, except to the court or as otherwise provided by law. The persons to whom the education records are disseminated shall certify in writing to the school that the records will not be disclosed to any other party, except the court or as otherwise provided by law, without the written consent of the juvenile or the juvenile’s parent or guardian.
Academic Support Services
All students are expected to complete North Yarmouth Academy’s academic graduation requirements, and at all times the school will maintain its academic standards and not alter essential elements of its curriculum. The school’s aim is to provide the necessary support to assist students in meeting these expectations. NYA does not offer remedial educational services but is able to offer certain accommodations to help students find success.
If parents or teachers have an academic, behavioral, or developmental concern about a student, they should consult with the Head of Lower School to discuss a plan of action. While NYA does not provide educational testing, the school may provide a referral to Child Development Services, Yarmouth Student Services, or an independent professional and assist throughout the process. The referral may include an initial meeting to review student performance and potentially recommend testing or services. Decisions regarding accommodations are made on a case-by-case basis by the Head of Lower School, after consultation with the student, the student’s parents, teachers, and any appropriately qualified educational evaluators or health care providers. We conduct a developmental screener with our Toddler and Primary age students and will share the report with parents.
Some examples of reasonable accommodations may include:
• Appropriate seating in the classroom
• Location of classrooms in accessible areas
• Time available for the student to meet with a tutor, occupational therapist, speech pathologist, or other specialist during the school day
• Participation in annual meetings to develop and implement an ISP (Individual Service Plan) with an NYA administrator and faculty along with evaluators from the Yarmouth School Department (K-4th)
• Oral follow-up by teachers on written assessments
• A quiet, separate area for assessments
Accommodations are determined by the school and not by the student, family, or tutor. Any accommodations or adjustments to the academic program must be consistent with the academic support services outlined in this document and must not present an undue burden on the school.
If your child is not yet five years old and you feel there may be cause to make a referral to the state’s Child Development Services, the office in our region can be contacted as follows: CDS Reach, 1011 Forest Avenue, Portland, ME 04103, phone: 207-781-8881. The purpose of CDS, as stated on their site at https://www.maine.gov/doe/index.php/learning/cds/families, is so that “Children who are suspected of having a disability may be referred for a possible evaluation to determine if they are eligible for early intervention/special education services.”
Library
NYA’s main library is housed in the Bicentennial Learning Commons in Curtis building. Books for Lower School students are also housed in classroom collections and the book nook. In addition, elementary classes have the opportunity to visit the Merrill Memorial Library in Yarmouth.
Computers
Beginning in upper elementary, students will be introduced to using computers for school use and will have the opportunity to use computers in the lab with their classroom teacher. Classes utilize the PC computer lab in the Savage Middle School and a specially equipped classroom lab in Russell Hall. This very limited access helps to provide a safe and slow introduction to computer use and safety. The great room and the elementary classrooms in the Lower School are also equipped with multimedia technology designed to complement and enhance the classroom experience. It is our philosophy to limit technology in the classroom for our youngest students.
General Procedures & Policies
Drop-off at School
Lower School students are met at the door each morning for drop-off. As a precaution, no one except students and staff may enter any school building.
For students in Primary through grade four, families will line up to enter on the ramp entrance to the Merrill Lower School front porch. A designated staff member greets students at the door, and students then enter the building and proceed to their classrooms. Younger students are assisted by a staff member in dropping off items in their cubbies before heading to their classrooms. Parents and siblings then exit down the front steps off the porch.
For students in the Toddler House, families line up on the back deck to enter through one of the two doors depending upon the child’s classroom. Teachers greet families at the door and then escort the child into the classroom and help them settle in for the day.
Please make note of the drop-off times for the different age groups:
• Toddler: 7:55-8:10 a.m.
• Primary: 7:55-8:10 a.m.
• Kindergarten – Grade 4: 7:40-7:55 a.m.
• Families who arrive after 8:10 a.m. will need to check in at the Middle School and pick up a blue slip before heading to their classrooms.
Drop-off and pick-up parking for families is available along Main Street and the short-term parking spots along Curtis driveway designated for Lower School drop-off and pick-up. Please note that parking is not permitted along Storer Street, in the turn-around, in the spaces designated for Admission, or in the handicapped parking space without a permit.
End of Day Pick-Up
End of the day pick-up is on the Merrill Lower School Porch for Primary to Grade 4 and on the Toddler House back deck for Toddlers. Teachers help the students get packed up and ready to go prior to pick-up time. A staff member greets parents at the porch door and summons/escorts the student to meet the parent at the door. Families then exit down the front steps off the porch.
Please make note of the pick-up times for the different age groups:
• Toddler & Primary Half Day: 11:35-11:40 a.m.
• Toddler: 2:30-2:35 p.m.
• Primary: 2:30-2:35 p.m.
• Kindergarten: 2:40-2:45 p.m.
• Grades 1 and 2: 2:50-2:55 p.m.
• Grades 3 and 4: 3:00-3:05 p.m.
Students in After Care may be picked up between 2:45 and 5:00 p.m. Parents utilize the walkie-talkie on the porch to contact the After Care staff. Staff then bring the student to meet the parent on the porch.
Before and After Care
To accommodate different family schedules, we offer both Before and After Care options. Before Care is available beginning at 7:15 a.m. There are three options for After Care: until 5:00 p.m. one-two days per week; until 5:00 p.m. three-five days per week; or for one hour five days per week. Families enrolled in After Care are asked to provide us with their pick-up plans each Friday morning for the following week. Late pick-up fees go into effect after the designated end time of the selected After Care plan
Late Pick-up Fees
The safety of our students is always our foremost concern and students will be monitored by NYA staff until pick-up. It is essential, therefore, that parents are respectful of the demands placed on staff and be on time for pick-up each day. In the event of an unavoidable delay (e.g., traffic due to an accident or an unexpected emergency), parents should make every effort to contact the school to let them know of their arrival and pick-up plan. With the exception of extreme circumstances, there will be a $10 late pick-up charge per ten-minute increment (e.g., 1-10 minutes late = $10; 11-20 minutes late = $20) as it is necessary to keep additional staff on duty in such situations.
Student Safety
As part of our ongoing efforts to maintain a safe and comfortable environment for our students, all doors to the Merrill Lower School, Toddler House, and the third and fourth grade building are kept closed and locked at all times. In order to maintain a calm, consistent environment for the children, parents, and visitors are met at the doors during drop-off, pick-up, and other various times with the exception of special events or pre-arranged meetings.
If anyone other than a parent will be picking up a child from school, it is imperative that we have a signed Pick-Up Permission Form on file. These forms are available from your child’s teacher or Amy Bayha.
New forms must be completed annually. In addition, the person picking up the child will be required to show a photo ID at the time of their first pick-up. Children will not be released to anyone unless there is a signed permission slip on file and a corresponding photo ID.
NYA has a strong safety plan for the entire campus. We practice safety drills ten times per year. In the event of a campus-wide emergency, families will be notified of an off-site location at which to pick up your child.
If at any time a student becomes seriously injured, we follow the state mandated reporting system. Likewise, if a student of ours were to die under any circumstances, we are obligated to notify DHHS. As mandated reporters, we follow state rules for reporting any suspected abuse and neglect.
Attendance Policies
Attendance will be taken daily at drop-off. Parents should call 846-9051 or email attendance@nya.org by 8:15 a.m. if a student will be absent all day, will arrive late, or will be dismissed early. Because late arrivals can be disruptive to the student and the class, we ask that families make every effort to consistently arrive to school on time. Families arriving after 8:10 will report to the Middle School building to check in and pick up a blue slip before joining their class.
Regular class attendance is essential to the learning process. It is important for children to maintain a regular routine and to be present at school to learn and share with their teachers and peers. The Academy strongly discourages non-essential absences. If possible, family trips should be scheduled during school vacation. The school calendar is published months in advance to aid families with their planning. To access it electronically, please click here. During vacation periods there is often childcare available; please check notices and the parent portal for instructions to sign up for this option.
If a student exceeds a total of ten absences in an academic year, the family will be notified by the school and the student will be placed on attendance probation for the remainder of the year. If additional absences occur, the student may be required to repeat the grade the following year, regardless of achievement and/or grades earned.
In extraordinary cases of prolonged illness or disability, documented by a physician, the Academy may exercise its discretion to modify this policy. In this event, it may be necessary for the family to hire a tutor to aid the student in making up missed course work.
If parents must take their student out of school for three days or more, it is essential that they inform the office and communicate with the classroom teacher to make plans for make-up work, as necessary.
In addition, if parents go away and leave the student in someone else’s charge, the school must be notified where the parent or guardian can be reached in case of an emergency and if someone other than a parent will be calling in absences, etc.
Tardiness
As late arrivals disrupt the flow of the class and may impact the student’s learning, we strongly encourage students to arrive on time each day. To participate in a school event (e.g., drama or music performance), a student must arrive at school by 10:00 a.m. on that day. In an exceptional circumstance, a parent may communicate directly with the Head of Lower School to request a waiver of this rule.
Appointments & Dismissals
To take a student out of school before the end of the day, a parent should send a note stating the reason for dismissal and the time of departure or call prior to 8:15 a.m. on the day of early dismissal. Parents must sign the student out at the Lower School reception desk and sign them in again upon returning to school.
Snow Days
Because it is sometimes necessary to cancel or delay the start of a school day due to stormy conditions, we issue text alerts to our families, post on social media, and encourage families to check television stations or the NYA website for updates. Due to the variety of weather patterns, from Boothbay to Biddeford and from Bridgton to Freeport, it may look like clear going in one town while another is “snowed under.” The administration makes cancellation/late start decisions with student safety as a top consideration. If school is not cancelled, and a parent feels it is too dangerous to be on the road, they may simply call the school. On days when road conditions require slower speeds, families should plan to leave early enough to allow for the extra driving time that is needed. On those days, consideration will certainly be made for late arrivals.
If snow arrives unexpectedly or earlier and/or heavier than predicted, the administration may decide to call for an early release from school. If this is the case, we will make every attempt to notify the parents. The school will remain open until all children can be safely picked up by parents or other authorized individuals.
Communications from NYA
Information about upcoming events such as parent-teacher conferences, guest speakers, concerts, etc., can be found on the NYA website: www.nya.org. This year’s calendar can here found in the parent portal and in this link
Families will receive updates, highlights, and additional information about the entire Academy via the all-school email from the Head of School and about the Lower School via the monthly e-newsletter,
Panther Cubs. Classroom teachers will email families at various times throughout the year with classroom updates, additional information, and photos.
If you are a family with parents living separately, we will gladly, at your request, send information to all parents. Parents should update their contact information online if they have a change of address, phone number/s, or email address/es.
Communicating with the School
Parents should feel free to contact any of the teachers or staff at NYA at any time. Contact may take place via email, phone call, or setting up an appointment to meet. Please note that mornings are often hectic as students prepare to settle in for the day and teachers have limited access to email throughout the school day. Please call the Head of Lower School if you have a time-sensitive message for a teacher during the school day.
Opportunities for Family Engagement
Parents and family members are encouraged to participate in our special events during the year. Please remember to check the parent portal for updates. We have a very active Parents’ Association and they are always welcoming new members. In addition, volunteers are often requested for field trips, events, fundraisers, and so on. Every opportunity for family engagement will be communicated to parents.
Food & Dining
Food and Dining in the Toddler, Primary, & Kindergarten Programs:
Food and dining play an important role in the classroom as students will be eating snack and lunch daily. The lunch table can serve as a place where bodies are nourished with wholesome food and minds are stimulated with interesting conversation. Thank you for assisting us to reach these goals!
Lunch:
Our goals are to:
• Encourage healthy eating habits
• Teach courteous table manners
• Avoid waste of food and packaging
• Learn to set up for lunch
• Offer thanks for our food and friends
Suggestions for lunch:
• Parents should provide each child with a lunch box or bag; an ice pack to keep lunch cold; a reusable plastic container (approximately 5x5); a cloth napkin; and silverware as needed.
• Healthy lunch options might include sandwiches such as soybean butter and jelly, meat, or cheese; macaroni and cheese; dinner leftovers; cheese with fruit and crackers; vegetable sticks like carrots, celery, cucumber; fruit (whole or cut pieces); and yogurt or smoothies.
• Please try to avoid: “junk food” (e.g., processed fruit roll-ups, lunchables, candy, etc.); glass bottles; and pre-packaged items or disposable packaging.
• Cookies and chips should be limited.
• Classrooms are peanut- and nut-free (no peanut butter or nut products of any kind).
• The school will provide cups and water for each table.
• We have a microwave to heat lunch if necessary, although in the warmer weather, we may eat outside, and sandwiches are definitely easier!
Snack:
Hunger levels vary from child to child and day to day, so it is best to pack several options for each day. Children should bring a simple, healthy snack to eat in the classroom each morning. Cheese with fruit and crackers; a hard-boiled egg; vegetable sticks like carrots, celery, cucumber; fruit (whole or cut pieces); granola bars; and yogurt or smoothies are great snack options. Please try to avoid fruit roll-ups, candy, cookies, and chips as snack options. Busy days also lead to busy appetites and children may find themselves hungry again each afternoon. Therefore, students may wish to have an additional snack for the afternoon. Students staying for After Care should pack an additional snack. Classrooms are peanut- and nut-free (no peanut butter or nut products of any kind).
Food and Dining in the Elementary Program:
Food and dining continue to play an important role through the elementary years. A healthy lunch and snacks help students to maintain focus and energy throughout busy days.
Lunch:
Beginning in first grade, students may bring a packed lunch from home or purchase from the variety of options available through NYA Dining Services. Parents pre-order lunch through our online ordering system in the student’s dining account. Parents may pre-order up until 4:00 a.m. on the day the lunch will be served, and accounts are charged at the time of the order. Lunches are packed for student pick-up. Please note that there is not an option for cash sales. Classes eat lunch outside, in Safford cafeteria, or in the classroom.
Snack:
Children’s level of hunger varies greatly from child to child and day to day. Children should bring a simple, healthy snack to eat in the classroom each morning. Busy days also lead to busy appetites and students may find themselves hungry again each afternoon. Therefore, students may wish to have an additional snack for the afternoon. Students staying for After Care should pack an additional snack. Classrooms are peanut- and nut-free (no peanut butter or nut products of any kind).
Please Note: All Lower School classrooms are entirely nut-free. Because of potential food allergies, we do not allow peanut butter or nut products of any kind in the classroom (Sunbutter, made from sunflower seeds, is fine). Other food allergies are dealt with on an as needed basis. Thank you for your assistance in helping our students enjoy healthy and nutritious food and good company!
Toys and Electronic Equipment
In the Toddler and Primary classrooms, children may bring one small “lovey” to have with them during rest time only. We will provide each child with his/ her own rest cot and NYA beach towel blanket, so no other items are needed for rest time. The mats, cots, and towels remain at school and will be washed and sanitized regularly. With permission of the teacher, elementary students may bring an item such as a lacrosse stick or baseball glove for play during recess. Otherwise, we ask that all toys, stuffed animals, cards, games, etc. be left at home. Such items may become lost or damaged or could create distractions or disruptions in the classroom. In addition, the use of personal electronic equipment (including cell phones, music devices, video games, cameras, tablets, etc.) is prohibited during the school day. We ask that all electronic equipment be left at home.
Dogs on Campus Policy
Dogs are not allowed in the buildings of NYA when school is in session (roughly 7:00 a.m. to 6:00 p.m., Monday through Friday). This prohibition does not apply to certified service animals. Dogs are permitted outside on campus grounds at all times. However, the school reserves the right to ask that a dog be removed from campus.
Student Dress Code
The dress code at North Yarmouth Academy is a tradition that symbolically distinguishes NYA from other schools and represents a set of values that are important to the Academy. NYA recognizes the importance of approaching one’s education with seriousness and dedication. However, the Academy also recognizes the importance of comfort and self-sufficiency, especially for our younger students. The dress code in the Lower School promotes neatness and simplicity and becomes more formalized as the children get older.
School dress is worn during the academic day from arrival until pick-up and for away events and field trips unless otherwise specified.
FOR TODDLER AND PRIMARY STUDENTS:
Bottoms:
• Pants (no blue jeans)
• Bermuda length shorts
• Skirt
• Dress
• Until age 4: Elastic waist only – no belts, buttons, snaps, or overalls
Tops:
• Polo shirt
• Collared button up shirt
• Sweater
• T-shirt (plain or with non-commercial graphics; no TV or movie characters)
• No hoodies or athletic sweatshirts
Outside Footwear:
• Closed toe (no flip-flops, loose sandals, or crocs)
• Easy on-off (most students should be able to do so by themselves)
• No light-ups, squeakers, wheelies, etc.
• Weather appropriate
• Sneakers for PE class (age 4 and up)
Inside Footwear:
• Simple full-foot slippers or moccasins (no commercial characters)
• Easy on-off (most students should be able to do so by themselves)
• Should be left at school
Rain Gear:
• Raincoat
• Rain boots or weather appropriate footwear
• Hat (optional and for outdoor use only)
Snow Gear:
• Winter weather appropriate coat or jacket
• Snow pants
• Winter Hat
• Mittens or Gloves (waterproof is best)
Extra Clothing:
• All students should have two complete, seasonally appropriate changes of clothing kept at school (remember socks and underwear!)
• Toddlers and Young Primary students should have two additional pairs of underwear and/or pull-ups
• Families of Toddlers and Young Primary students should provide a regular supply of pull-ups and wipes
Please LABEL all clothing items!
FOR ELEMENTARY STUDENTS:
Bottoms:
• Pants (chino-style)
• No blue jeans, sweatpants, wind pants, leggings, or yoga pants
• Bermuda shorts (knee-length)
• No athletic-style shorts
• Knee-length skirt (with dressy top or collared shirt)
• Knee-length dress
Tops:
• Polo or rugby shirt
• Collared button up shirt
• Sweater
• No T-shirts, hoodies, or sweatshirts
Outside Footwear:
• Closed toe (no flip-flops or loose sandals)
• No light-ups, squeakers, wheelies, etc.
• Weather appropriate
• Sneakers for PE class
Inside Footwear:
• Simple full-foot slippers or moccasins or Crocs are a great inside option during “boot weather”
Rain Gear:
• Raincoat
• Rain boots or weather appropriate footwear
• Hat (optional and for outdoor use only)
Snow Gear:
• Winter weather appropriate coat or jacket
• Snow pants
• Winter hat
• Mittens or gloves (waterproof is best)
Extra Clothing:
• All students should have one complete, seasonally appropriate change of clothing kept at school (remember socks and underwear!)
Please LABEL all clothing items!
Many of the restrictions in the Lower School Dress Code are in place to limit distractions in the classroom and during the school day. This includes any items that promote commercial characters (e.g., Stars Wars or Finding Dory) and clothing that lights up, makes noise, etc. If an article of clothing is deemed unacceptable for any reason, the student and/or parent will be notified and asked not to wear the article again.
DRESS-UP DAYS:
On occasion, the Academy may ask the students to abide by a more formal dress code (Convocation and Grandparents’ Day are examples). Dress for these days is as follows:
Toddler and Primary:
• Pants (no shorts), with polo shirt, collared button-up shirt or dress blouse
• Knee-length Dress or Skirt
Elementary (Grades 1-4):
• Pants (no shorts), with polo shirt, collared button-up shirt, tie
• Dress pants with dress blouse
• Knee-length Dress or Skirt
DRESS DOWN DAYS:
From time to time, the Academy may have special Dress Down Days. On Dress Down Days, students may also wear blue jeans, T-shirts (with or without commercial graphics), hoodies, athletic clothing, and sweatshirts. All clothing should be in good repair and school appropriate.
Halloween
Halloween is a big occasion at NYA and the Lower School celebrates with a variety of activities throughout the day. Parent volunteers may help with the festivities as the classes carve pumpkins, make crafts, do seasonal activities, and have some special treats. The Lower School students have a special parade in the mid-morning. In the afternoon, the elementary students join the Middle and Upper School students for a Halloween parade in the gym. Parents of younger students who would like to attend may pick up their child and join the fun. Students wear costumes as part of the celebration, but we ask that they stay in keeping with the dress code – nothing too scary, no weapons of any kind (swords, guns, light sabers, etc.), no masks, and no commercial (movie or TV) characters. Animals (e.g., cat, dog, lion), careers (e.g., chef, doctor, firefighter), book characters, Halloween classics, and silly creations are all great choices. This is a wonderful opportunity to be creative and keep things simple.
Lost & Found
There is a Lost & Found bin located in the reception area of the Lower School as well as at various locations around campus. Items in Lost & Found will be removed and donated periodically to charity. Be sure to check the Lost & Found bins regularly and retrieve missing items. Labeling items will help us to ensure that everything is returned to the proper owner.
Community Standards
Honor Code
North Yarmouth Academy seeks to provide opportunities for educational excellence, both inside and outside the classroom, and to assist students in developing the social and ethical values necessary for community life, including personal integrity, judgment, and an appreciation of cultural and ethnic diversity. The Academy thus expects students, staff, and faculty to conduct themselves in a manner that is consistent with the school’s pursuit of its educational objectives.
NYA Community Values
The NYA community values the following character traits:
Respect
• Expressing tolerance toward others with words and actions
• Interacting politely and appropriately with others
• Caring for one’s surroundings
• Value self and others
Honesty
• Seeking to tell the truth
• Accepting ownership and responsibility for actions and work
• Establishing and maintaining trust in all relationships
Perseverance
• Persisting in the face of challenges
• Continuing to do the right things when it is difficult
• Making consistent ethical choices
Compassion
• Showing empathy and sensitivity to the feelings, perspectives, and needs of others
• Reaching out to and helping those in need
• Standing up for others
Responsibility
• Demonstrating accountability for personal behavior
• Taking the initiative to do the things that are expected of one
• Following through with commitments and obligations
Standards of Behavior
Mutual respect, trust, and a commitment to academic achievement are the cornerstones of education at North Yarmouth Academy. Faculty and staff strive to maintain a campus in which all students feel valued and respected, and where effective teaching can take place. Students in the Lower School are expected to behave in a manner consistent with the values of this institution.
Gender Inclusion Policy
North Yarmouth Academy does not discriminate on the basis of gender, gender identity, or gender expression. The school pledges to support transgender and gender-diverse staff and students of all ages and to work with students and families to ensure dignity, security, comfort, and confidentiality at the Academy. All members of the NYA community are entitled to be referred to by their desired name, pronouns, and other terms that identify with their individuality. Students have the choice to access bathrooms and changing rooms that allow them comfort and care. NYA is a supportive, non-judgmental, gender-affirming school and has a comprehensive plan in place to assists students and families when the need arises.
Discipline Policy for Toddler and Primary Students
Children in the Toddler and Primary programs are expected to show respect for each other, the teachers, and the environment at all times. Teachers provide the children with clear examples of positive behavior and how to act in specific situations, e.g., by using Grace and Courtesy exercises. Through gentle redirection, the setting of clear limits, and teaching in neutral moments, the discipline of the classroom is maintained. If these measures should not work and a child should continue to lack self-control, a teacher will separate the child from the group and sit with him/her until he/she regains their control to resume normal class activity. At no time will harsh or abusive punishment be used, nor will the child be neglected or humiliated. It is understood that children need to learn to respond to their emotions in a positive and constructive manner. One function of the classroom is to guide children through this process of developing self-discipline and awareness of their role in a group.
Certain behaviors, if they recur on a regular basis and cannot be modified, may require more significant interventions. Such behaviors may include:
• being destructive to the room and the materials
• lacking the ability to maintain focus and attention for daily activities and tasks
• presenting a state of constant over-activity which impedes learning for self and peers
• struggling to follow even simple instructions or requests
• acting aggressively toward staff or peers
• lacking the capacity to control one’s emotional state
• being unable to separate from the parents after one month in school
If such behaviors should occur on a frequent basis, any or all of the following may occur:
• The teacher may ask the parents for a conference to notify them of the problem and to discuss both the issues and potential measures to remedy them.
• The staff may make careful, written observations of the child’s behavior for a period of several days and may share such observations with the parents. The school counselor may be invited in to observe as well.
• Follow-up meetings with the parents, teacher, and administration may be scheduled.
• The parents may be asked to: explore options for outside support reduce the child’s schedule withdraw the child until a later date withdraw the child from the school
Such measures are taken in the best interest of the child, the parents, and the other children. School readiness and stress in social situations can sometimes only be evaluated after a child is present in the program. While the behavior may be only temporary in the child’s life, it is the responsibility of the parents rather than the school to modify difficult behavior patterns. Our teachers and staff will do their best to provide the parents with support, basic advice, and encouragement.
One of the challenging behaviors that can occur is biting. While biting is not uncommon nor unexpected in toddler groups, it can be quite upsetting for everyone involved. The safety and wellbeing of the children is our highest priority. The staff work to prevent biting from taking place by providing a calm, yet stimulating classroom environment, careful supervision of the children, and instruction on appropriate ways for the toddlers to express themselves. Biting can happen for a number of reasons at this age, and it can be unpredictable when biting might occur. If a biting incident should occur, the teachers first address the needs of the child who is bitten and then separate the child who did the biting and provide clear, consistent messaging utilizing instructive intervention. First aid is administered to the bite as needed. Parents of both children are notified of the incident by the school.
When biting becomes a pattern of behavior, the school puts together an action plan to try to address the needs of the child and to keep all of the children safe. Such a plan might include the following actions:
• Meeting with the child’s parents to review the plan and ensure consistent messaging at school and home.
• Monitoring the child as vigilantly as possible and taking every precaution to step in before biting occurs.
• Assessing the environment and schedule and making adjustments to reduce potential stressors.
• Bringing our school counselor into the classroom to observe and share insights and suggestions.
• Requesting that the parents meet with the pediatrician or other professional for further insights.
• Maintaining regular communication and arranging a follow-up meeting with the parents to assess progress and determine further action if needed.
• As with other recurring behaviors, the parents may be asked to: explore options for outside support reduce the child’s schedule withdraw the child until a later date withdraw the child from the school
Discipline Policy for Elementary Students
Just as in the Toddler and Primary programs, elementary students are always expected to show respect for each other, the teachers, and the environment. Teachers and students join together to develop classroom rules and expectations and to work in support of one another. Students who engage in unacceptable behaviors will meet with the teacher and, in the event of more serious issues, with the Head of Lower School. Parents will be notified as necessary and brought into the conversation as partners in helping their child learn more appropriate behavior.
If an elementary student should continue to have difficulty following the guidelines of the classroom or if unacceptable behaviors should occur on a frequent basis, any or all of the following may occur:
• The teacher may ask the parents for a conference to notify them of the problem and to discuss both the issues and potential measures to remedy them.
• The staff may make careful, written observations of the child’s behavior for a period of several days and may share such observations with the parents. The school counselor may be invited in to observe as well.
• Follow-up meetings with the parents, teacher, and administration may be scheduled.
• The parents may be asked to: explore options for outside support reduce the child’s schedule withdraw the child until a later date withdraw the child from the school
The staff will work together with the family in support of each student and make decisions which are in the best interests of the child and the other students in the class.
Academic Dishonesty
In the Middle and Upper Schools, Academic Dishonesty is taken seriously. In the Lower School, students are learning to explore and ask questions. Teachers will work with students to help them begin to understand acceptable and unacceptable behaviors. Any student copying material from another student, book, or website will discuss the situation with his/her teacher to learn from the incident.
The Rights of Children and Inclusion
The following rights are from the State of Maine Child Care Licensing rules for our Toddler and Primary programs:
• Children must be free from emotional, physical and/or sexual abuse, neglect and exploitation.
• Each Child has the right to freedom from harmful actions or practices that are detrimental to the Child’s welfare, and to practices that are potentially harmful to the Child.
• Each Child has a right to an environment that meets the health and safety standards in this rule.
• Each Child must be provided child care services without discrimination to race, age, national origin, religion, disability, sex or family composition.
• Children must be treated with dignity, consideration and respect in full recognition of their individuality. This includes the use of developmentally appropriate practices by the Child Care Facility.
• Each Child has the right to the implementation of any plan of service that has been developed for that Child in conjunction with community or state agencies by the Child Care Facility.
• Each Child has the right to Developmentally Appropriate activities, materials, and equipment. Children with disabilities have the right to reasonable modifications to Child Care Facility policies and practices.
Statement of Nondiscrimination
North Yarmouth Academy is committed to the principle of equal opportunity for all its students, faculty, employees, and applicants for admission and employment. For that reason, North Yarmouth Academy does not discriminate on the basis of race, color, religion, gender, age, sexual orientation, national origin or ancestry, disability, or any other legally protected status in its programs, organizations, activities, and conditions of employment and admission. In addition, North Yarmouth Academy provides reasonable accommodation to qualified disabled students and employees, and applicants for admission and employment, unless the proposed accommodation poses an undue hardship. Consistent with applicable state and federal rules relating to interscholastic athletic competition, North Yarmouth Academy does make appropriate distinctions based upon age and gender of student athletes.
Student Harassment Policy
North Yarmouth Academy asserts in its mission statement that it emphasizes values of mutual respect and trust. Accordingly, our school seeks to create a community that is free of verbal or physical conduct that harasses, offends, disrupts, or interferes with an individual’s educational or professional performance or that creates an intimidating or hostile environment. NYA’s policy encompasses all forms of unlawful harassment, i.e., harassment based upon an individual’s race, color, age, religion, national origin, sex, sexual orientation, or disability, but school policy goes further than the law mandates. NYA’s policy prohibits any harassment that has the effect of interfering with a student’s educational environment, even if the harassment is not based upon the student’s legally protected status.
Types of harassment may include, but are not limited to, bullying, hazing, sexual harassment, and cyberbullying. Students who believe that they have been harassed or students and parents who have information about harassment of others should report to their classroom teacher, Head of Lower School, or Head of School. North Yarmouth Academy will promptly, thoroughly, and as confidentially as possible investigate all reports of harassment and will take appropriate action to prevent recurrence of the harassment. Harassment may be considered severe misconduct, jeopardizing a student’s position in the school. See the Middle School or Upper School Student & Parent Handbook for a complete description of the Student Harassment Policy.
Health Services
The NYA Health Service Office (HSO)
The NYA Health Service Office is open routinely from 8:00 a.m. until 3:00 p.m. The school nurse/designee provides health services, consultation, resources and education to students, parents, faculty, and staff. The goal of the HSO is to maintain and/or improve the physical, mental, and emotional health of students by promoting self-care behaviors that encourage healthy choices and maximize the student’s ability to learn.
Programs supported by the HSO include but are not limited to:
• Grade level programs that address issues of decision making and risky behaviors.
• Baseline ImPACT testing for all upper school students on entry to NYA, along with yearly testing for all students.
• Vision and Hearing screening for Primary 2, Kindergarten, first, third, fifth, and seventh grade students, and Vision screening for ninth grade students.
Promoting a Healthy Environment for the School
Please keep students at home if they are ill. A few possible indicators of illness: a temperature of 100.4F or higher, throwing up or being too nauseated to eat breakfast, diarrhea, a sore throat that hurts to swallow, incessant coughing, pounding headache, exhaustion, chills, aching all over. Students must remain home until they are free of these symptoms, including fever-free without medication, for 24 hours. Students may not return to school until at least 24 hours after their last incident of vomiting. Rest and quiet will help students improve faster and will prevent exposing the school community. If the student has a contagious/ communicable disease (e.g., strep throat, chicken pox, or conjunctivitis/pink eye), contact the HSO to discuss the time period required for exclusion from school.
Health and Safety Action Agreement
In the event of a situation which poses increased risk of illness among the NYA community, such as the COVID-19 pandemic, NYA asks all members of the school community to agree to follow NYA’s standards, policies, and procedures and to participate in any required training. Such policies and procedures may include, but are not limited to, staying home if experiencing symptoms, showing signs of illness, or coming in close contact with an infected individual; reporting any illness and symptoms to NYA’s Health Services or the attendance office; participating in self-screening and/or on-campus wellness checks; wearing an approved face covering as directed; maintaining appropriate physical distancing as directed; respecting the needs and privacy of others; and following guidelines established by the State of Maine and CDC. Students must understand that if they violate these policies and it is deemed that their behavior jeopardizes the health and safety of others, they may be asked to stay home for a period of time and/or their actions may result in disciplinary consequences.
Confidentiality
All original health forms submitted are kept in the HSO. To provide information to designated persons providing care to students, the Health Information & Authorization for Health Care form is copied and placed in a non-revealing envelope/binder to assure confidentiality. Copies are provided when a student is off campus for field trips, athletic events, or other school related activities and are located in areas on campus for access by school personnel providing care.
• It is important for the school nurse, designated faculty/staff/athletic trainer/ coaches, and emergency health care providers to have current/updated information to provide safe and appropriate care. During the school year, parents should notify the HSO of any changes in a student’s health status, including illness, injury, or change in prescription medication.
• If there is information you are concerned about submitting on any form, please contact the school nurse to discuss your concerns and develop a plan.
Health Forms
To ensure the health and well-being of students, specified health forms are required and need to be submitted for each student: It is important that the HSO receive all health forms prior to the start of pre-season athletics, class trips, and start of school. Students whose forms are not submitted by the deadline will not be allowed to participate in pre and/or regular season athletics, class trips, or other off-campus activities until they are submitted. In addition, if forms are not received within two weeks of the students’ pre-season or first commitment at NYA, the student will not be allowed to attend any NYA function including academic classes unless prior arrangements with the school nurse have been made. All forms are reviewed by the school nurse and stored in the HSO.
Forms to be completed by Parent or Guardian
• Health Information & Authorization for Health Care (annually).
• Maine School Asthma Plan (biannually if indicated by diagnosis of asthma or a change in the plan)
• Food Allergy Action Plan (biannually if indicated by diagnosis of food allergy or a change in the plan)
• Authorization for Administration of Medication by School Personnel (when medication is required during school and/or when off campus on a school sponsored event)
Forms to be completed by Healthcare Provider
• Physical Exam (on entry to NYA, and as needed to maintain an exam on file less than 24 months old)
• or Waiver of Exam (after initial physical submitted and then due dates of physical exam)
• Immunization Record/Exemption (on entry and updated on physical every two years)
• Maine School Asthma Plan (biannually if indicated by diagnosis of asthma or a change in plan)
• Food Allergy Action Plan (biannually if indicated by diagnosis of food allergy or a change in the plan)
• Authorization for Administration of Medication by School Personnel (when medication is required during school and/or when off campus on a school sponsored event)
Injury or Illness
• First aid and over-the-counter medications are available to all students in accordance with the student health forms submitted by the parent or guardian. Care is usually provided by an RN but when not available by faculty/staff/athletic trainer or coaches during athletics.
• If a student needs to go home due to illness/injury, the school nurse or Main Office will contact the parent/guardian/designated emergency contact to come and pick up the student. It is important to keep contact phone numbers up to date so that the student can go home in a timely fashion.
• For those students who are driving or walking home, verbal permission must be obtained from the parent/guardian. The school nurse/designee may assess that the student is unable to drive and require that the parent/guardian pick them up.
• If an emergency exists for an ill/injured student, 911 will be called, and every effort will be made to contact parent/guardian. A designated NYA employee will accompany any student transported to the hospital and remain with the student until the parent/guardian arrives.
Medication
• Students are NOT allowed to carry medication (prescription/over-the- counter) unless authorized by the NYA Health Office and with a physician order, except for inhaled asthma medications or an epinephrine auto injector with the required accompanied documents. Please see Asthma Action Plan and Allergy Action Plans.
• If a student requires medication (prescription/over the counter) during school hours, a parent MUST notify the Health Service Office, discuss the plan for administration, and complete the appropriate forms: Physical Exam, Physician Authorization for Prescription Medications, or a signed prescription. Medication MUST always be in the original labeled container.
• It is recommended that the first dose of a newly prescribed medication be administered at home. The exception will be the use of epinephrine auto injectors for an unknown anaphylaxis.
• All medications must be picked up at the end of the school year. Any medications left at school will be discarded.
• It is important that the NYA Health Service Office and Emergency Health Providers are aware of all medications students are taking whether during school hours or not. If changes occur during the school year, please contact the Health Service Office.
• In the event of a disaster, emergency medications that are readily available from EMS services are located in the school nurse’s office available for a “grab and go” bag. Health forms are available online, and a hard copy is located in the school nurse’s office.
Student Injury or Death
In the event of a serious student injury or death, we will contact our Maine State Department of Heath and Human Services liaison, Jennie Johnson. She can be reached at 207-441-8315.
Per state regulations, we must notify the Department of the following within 24 hours of occurrence:
1. All Child deaths and serious injuries that require medical care by a licensed medical provider, following notification of emergency medical personnel and the Child’s parents/guardians;
2. Any Child abuse and neglect allegations naming any Child Care Staff Member(s) associated with the Child Care Facility, in addition to the immediate report to Child Protective Intake.
FERPA Notification
Under FERPA, schools must generally afford students who are 18 years or over, or attending a postsecondary institution: access to their education records; an opportunity to seek to have the records amended; and some control over the disclosure of information from the records.
At NYA, a student over 18 or a parent may inspect and review their education records; seek amendment of inaccurate or misleading information in their education records; and consent to most disclosures of personally identifiable information from education records.
To seek access or amendment to educational records, contact in writing: Benjamin Jackson, Head of School
North Yarmouth Academy
148 Main Street
Yarmouth, ME 04096
Complaints of alleged violations may be addressed to:
Family Policy Compliance Office
US Department of Education
400 Maryland Avenue, SW Washington, DC 20202-5920
