FY2018 Approved Budget by NRHA

NRHA FY2018 Approved Budget

June 2017

NRHA FY2018 Approved Budget

June 2017

NRHA FY2018 Approved Budget

June 2017

iii

NRHA FY2018 Approved Budget

June 2017

TABLE OF CONTENTS

TABLE OF CONTENTS TABLE OF CONTENTS Readerâ&#x20AC;&#x2122;s Guide Budget Overview

TAB 1 1-2 3-8

BUDGET SUMMARY Budget Summary by Resources and Expenditures Approved Expenditures Approved Resources Revenue Comparison Utilization of Reserves and Earnings Employee Benefit and Salary History Total Organization Staffing Analysis

TAB 2 1 2 3 4 5 6 7

HOUSING PROGRAMS Housing Program Narrative Approved Revenue and Expenditures BroadCreek Renaissance Federally Aided Housing RAD/Project Based Voucher (PBV) Communities Cottage Bridge Franklin Arms Grandy Village Revitalization Grandy V North Wellington Housing Choice Voucher Program (HCV) Housing Choice Voucher Program (SRO) Housing Choice Voucher Safe Harbor Fees State Rental Assistance Program (SRAP) Housing Opportunity Program Resident Services Jobs Plus Program New Freedom -DPRT Out of School Public Housing (HCV and FSS Grant) ROSS-Coordinator Grant Consolidated Budget for Resident Services DEVELOPMENT PROGRAMS Development Program Narrative Approved Revenue and Expenditures Expenditure Detail Supplement City of Norfolk Funding Program Support and Administration Capital Fund Public Housing Capital Improvement Program East Beach Initiatives

TAB 3 1-2 4 5-7 9-14 15-17 19-20 21-22 23-24 25-26 27-28 29-30 31-32 34 35-36 37-38 39-40 41-42 43-44 45-46 47-48 49-50 51 TAB 4 1-3 5 6 8 9-12 13-14 15-16

5th to 7th Bay Development General Fund Grandy VI HOME Investment Partnership HomeNet John T. West School Site Development Local Development Fund Privately Managed Properties -Merrimack Landing Operations -Merrimack Landing Development -Merrimack Landing Storage Units -Oakmont North Operations -Park Terrace Fee Schedule Privately Managed Properties Rehabilitation Reserve Account Projected Available Revenue OTHER PROGRAMS Other Program Narrative 201 Granby Building Reserves Broad Creek Village Center Central Office Cost Center Offset COCC -Specialized Maintenance Core Business Disposition Support Executive Director Contingency Fund Communications and Government Relations Hampton Roads Ventures (HRV) Project Development Financing CENTRAL OFFICE COST CENTER (COCC) Central Office Cost Center Narrative COCC Accomplishments & Goals Summary by Functional Group Detail Central Office Cost Center Expenditure Detail of COCC (Specialized Maintenance Only) COCC Overview of Services

17-18 19-20 21-22 23-24 25-26 27-28 29-30

COMPONENT UNITS

TAB 7 1-2 3-4 5-6 7-8 9-10

Component Program Narrative Hampton Roads Ventures L.L.C. Mission College Apartments, L.P. (MCA) Monroe Building Governors School for the Arts (GSA) Norfolk Community Campus Corporation (NCCCC) GLOSSARY AND OTHER ACRONYMS

Glossary Acronyms

31-32 33-34 35-36 37-38 39-40 42 43-44 46 TAB 5 1-2 3-4 5-6 7-8 9-10 11-12 13-14 15-16 17-18 19-20 21-22 TAB 6 1-4 5-16 18 19-21 22 24-30

TAB 8

1-13 14-15

• •

NRHA FY2018 Approved Budget

June 2017

Tab 1. Page 1

NRHA FY2018 Approved Budget

June 2017

Tab 1. Page 2

NRHA FY2018 Approved Budget

June 2017

Tab 1. Page 3

NRHA FY2018 Approved Budget

June 2017

Tab 1. Page 4

NRHA FY2018 Approved Budget

June 2017

Tab 1. Page 5

• • • • •

NRHA FY2018 Approved Budget

June 2017

Tab 1. Page 6

NRHA FY2018 Approved Budget

June 2017

Tab 1. Page 7

NRHA FY2018 Approved Budget

June 2017

Tab 1. Page 8

BUDGET SUMMARY

BUDGET SUMMARY BUDGET SUMMARY HOUSING PROGRAMS DEVELOPMENT PROGRAMS OTHER PROGRAMS CENTRAL OFFICE COMPONENT UNITS GLOSSARY AND ACRONYMS

FISCAL YEAR 2018 NRHA APPROVED BUDGET SUMMARY BY RESOURCES AND EXPENDITURES Percentage Authority Wide of Authority Total

Descriptions Resources HUD Grants City Grants Tenant Income Other Income Appropriations of Program Reserves Resources Total Expenditures Labor Employee Benefits Other Administration Program Costs General Expense Capital Operation Cost Capital & Multiyear Programs Expenditure Total

NRHA FY2018 Approved Budget

58,832,118 12,040,620 20,251,115 18,989,109 6,385,783 116,498,745

50.5% 10.3% 17.4% 16.3% 5.5% 100.0%

15,915,640 5,901,473 4,701,298 28,955,790 1,609,214 189,052 19,211,056 40,015,222

13.7% 5.1% 4.0% 24.9% 1.4% 0.2% 16.5% 34.3%

116,498,745

100.0%

June 2017

Authority Wide Direct Labor

Central Administrative Offices

Central Housing Management Offices

Specialized Maintenance

8,985,172 3,291,414

3,445,845 1,242,247

1,061,546 382,527

2,423,077 985,285

Tab 2. Page 1

FY2018 Approved Expenditures Total

Description

Labor Employee Benefits Management Fee* Other Administration Program Costs (Annual) Operation Cost General Expense Capital Capital & Multiyear Programs Total

15,915,640 5,901,473 4,701,298 28,955,790 19,211,056 1,609,214 189,052 40,015,222 116,498,745

Capital & Multiyear Programs 40,015,222 34.35%

$116,498,745

Housing

8,861,751 3,386,273 3,427,764 2,335,202 28,807,490 12,615,225 1,609,214 189,052 $ 61,231,971

Labor $15,915,640 13.66%

Development

COCC Admin and Housing

Other

2,329,153 833,853 875,551 215,840 148,300 6,595,831 39,215,222 50,213,750

831,133 276,582 165,333 2,979,976 800,000 $ 5,053,024

3,893,603 1,404,765 (4,468,648) (829,720)

Employee Benefits 5,901,473 5.07% Other Administration 4,701,298 4.04%

Program Costs (Annual) 28,955,790 24.86% Capital 189,052 0.16%

Operation Cost 19,211,056 16.49%

General Expense 1,609,214 1.38%

*Management fee is the division's cost of labor, employee benefits, and other departmental operating costs that support Central Office Cost Centers. Management fees are adjusted to show gross labor and employee benefits. NRHA FY2018 Approved Budget

June 2017

Tab 2. Page 2

FY2018 APPROVED RESOURCES HUD Grants Housing Choice Voucher Federally Aided Housing Broad Creek Renaissance (TCB) Park Terrace Capital Fund Jobs Plus New Freedom - DPRT Public Housing and HCV FSS Ross Grant ROSS Service Coordinator Grant HomeNet HOME Total City Grants General Fund Capital Improvement Program Total Tenant income Federally Aided Housing Project Based Voucher (PBV) -RAD PBV - Cottage Bridge Oakmont North Park Terrace Merrimack Landing Marriott Rent Total Other income Interest Proceeds from Property Sales and Notes Project Delivery Fees State Funds Bank Loan Other Total Appropriations from Program Reserves Granby Building Reseves Resident Services Activity Reserves Capital Fund Administration Housing Choice Voucher (HAP) Reserves Specialized Maintenance Housing Opportunity COCC Administration TCB Properties Reserve Rera Working Fund - Project Development Financing Management Fee Project Privately Managed Reserves Total Use of All Reserves NRHA Total Resources

NRHA FY2018 Approved Budget

Total $

$ $ $ $

$ $

Development

$116,498,745

Housing

Other

29,085,419 12,733,550 889,777 325,848 12,988,244 732,721 369,873 336,964 298,843 149,857 921,022 58,832,118

325,848 12,988,244 149,857 921,022 14,384,971

29,085,419 12,733,550 889,777 732,721 369,873 336,964 298,843 44,447,147

4,225,601 7,815,019 12,040,620

8,103,314 3,353,194 589,272 4,072,569 190,757 3,827,509 114,500 20,251,115

3,338,516 190,757 2,907,185 114,500 6,550,958

8,103,314 3,353,194 589,272 1,615 30,044 12,077,439

732,438 890,280 1,622,718

6,246 754,400 1,086,456 651,367 15,538,988 951,652 18,989,109

754,400 268,822 15,538,988 356,279 16,918,489

6,246

651,367

817,634 -

57,563 50,000 119,023 473,000 869,643 43,545 673,321 600,000 7,000 940,000 600,000 1,952,688 6,385,783 116,498,745

119,023 7,000 140,000 52,689 318,712 50,213,750

595,373 1,252,986 50,000 473,000 43,545 600,000 600,000 1,687,854 3,454,399 61,231,971

817,634 57,563

Program Reserves 6,385,783 6%

Other Income 18,989,109 16%

HUD Grants 58,832,118 51%

Tenant Income 20,251,115 17%

City Grants 12,040,620 10%

Approved Resources FY2018

Budget Comparison - FY2017 vs. FY2018 70,000,000 60,000,000

50,000,000 40,000,000 30,000,000 20,000,000

869,643

10,000,000

673,321

800,000 212,145 2,612,672 5,053,024

June 2017

FY 18 Budget

FY 17 Budget

Tab 2. Page 3

FY2018 Budgeted Revenue Comparison HUD Grants Housing Choice Voucher $ Housing Choice Voucher SRO Federally Aided Housing Grandy Revitalization Franklin Arms BroadCreek Renaissance (TCB) Park Terrace HOPE VI CSS Endowment Grant Capital Grants Capital Fund Grant for Operations ROSS Grants Ross Service Coordinator Grant Job Access Grant Job Access Freedom Grant Job Access HCV New Freedom -DPRT Jobs Plus Community Development Block Grant Public Housing & HCV FSS Ross HomeNet Home Total $ City Grants General Fund $ Capital Improvement Program $ Total Tenant income Federally Aided Housing $ Grandy Revitalization Franklin Arms PBV - RAD PBV -Cottage Bridge Oakmont North Park Terrace Marriott Rent Merrimack Landing Total $ Other income Interest $ Proceeds from Property Sales and Notes Private Bank Funds State Rental Assistance Program (SRAP) Out of School Grant Hampton Boulevard HomeNet Project Delivery Fees Other Total $

Appropriations from Program Reserves

Housing Choice Voucher $ Resident Service Activities Capital Fund Administration Franklin Arms Housing Opportunities Park Terrace Management Fee Federally Aided Housing Reserves Rera BroadCreek Reserves TCB MidTown Revolving (UDAG Surplus) EZ 2010 Proceeds from Land Sales 201 Granby Building COCC Administration COCC Specialized Maintenance Other Development Reserves Privately Managed Reserves Merrimack Landing Replacement BroadCreek/HOPE VI Reserves Working Fund

Approved FY 2014

Approved FY 2015

Approved FY 2016

24,264,981 357,070 14,029,835 345,511 179,303 8,403,578 940,000 127,412 205,163 441,833 94,346 2,804,033 83,902 793,276 53,070,243

25,898,360 369,352 12,655,694 1,099,062 340,485 735,243 347,389 7,251,693 615,363 129,538 236,345 423,369 284,037 224,380 2,402,258 96,382 834,194 53,943,144

26,933,271 350,569 12,637,723 1,074,606 356,779 740,829 316,965 10,302,912 642,563 294,463 800,000 1,681,293 328,757 134,427 632,179 57,227,336

2,796,339 6,331,265 9,127,604

2,545,312 7,250,000 9,795,312

9,165,202 3,589,618 211,765 115,000 4,290,519 17,372,104

Approved FY 2017

Approved FY 2018

55,073 54,250 334,254 691,300 345,450 90,882 1,061,056 55,995,935

298,843 369,873 732,721 336,964 149,857 921,022 58,832,118

1,154,870 481 (148,633) (1,094,052) (368,976) 137,017 9,491 3,169,606 50,000 48,207 (55,073) (54,250) 35,619 41,421 (8,486) 58,975 (140,034) 2,836,183

2,707,626 2,500,000 5,207,626

3,122,751 5,750,000 8,872,751

4,225,601 7,815,019 12,040,620

1,102,850 2,065,019 3,167,869

8,100,851 1,100,302 243,380 3,747,844 215,784 115,000 4,186,564 17,709,725

8,583,997 1,024,829 142,625 285,007 3,871,620 220,263 114,500 3,581,566 17,824,407

8,367,577 1,066,728 226,953 345,009 3,879,353 238,656 114,500 3,614,796 17,853,572

8,103,314 3,353,194 589,272 4,072,569 190,757 114,500 3,827,509 20,251,115

17,625 280,422 -

6,215 272,246 -

3,796,000 525,686 362,279 4,982,012

16,322 417,652 219,291 931,726

7,000 188,000 23,320 502,352 318,507 1,039,179

2,996 272,500 16,900,000 400,000 140,000 25,000 1,007,299 823,621 19,571,416

6,246 754,400 15,538,988 651,367 53,343 1,086,456 898,309 18,989,109

301,545

211,625 109,670 1,212,709 25,500 30,000 99,469 259,351 890,501 654,182

175,371 144,318 27,500 128,502 70,594 910,187 640,000 75,000 2,171,472

182,833 50,040 5,447 27,500 133,177 1,234,903 134,460 569,261 318,637 3,382,732 75,000 370,000 6,483,990

53,154 13,906 43,545 54,567 10,529 461,249 7,000 51,839 302,217 519,333 671,228 1,039,316 2,500,000 75,000 940,000 6,742,883

473,000 50,000 119,023 43,545 600,000 7,000 600,000 57,563 673,321 869,643 1,952,688 940,000 6,385,783

84,551,379

87,782,538

109,036,557

116,498,745

Total

1,107,830 4,902,382

NRHA Total Resources

89,454,345

NRHA FY2018 Approved Budget

27,573,618 356,450 12,882,183 1,094,052 368,976 752,760 316,357 9,218,638 550,000 250,636

June 2017

28,728,488 356,931 12,733,550 889,777 325,848 12,388,244 600,000

Annual $ Change

Annual % Change 4% 0% -1% -100% -100% 18% 3% N/A 34% 9% N/A 19% N/A -100% -100% 11% 6% N/A -2% 65% -13% 5% 35% 36% 35%

(264,263) (1,066,728) (226,953) 3,353,194 244,263 193,216 (47,899) 212,713 2,397,543

-3% -100% -100% N/A 71% 5% -20% 0% 6% 13%

3,250 481,900 (1,361,012) 251,367 (86,657) (25,000) 79,157 74,688 (582,307) 473,000

108% 177% -8% 100% N/A N/A -100% 8% 9% -56%

65,869 (13,906) (54,567) 589,471 (461,249) 600,000 (51,839) (244,654) 153,988 198,415 913,372 (2,500,000) (75,000) (407,100)

N/A N/A 124% -100% 0% -100% 5599% -100% 0% N/A N/A -100% N/A 30% 30% N/A 88% -100% -100% 0% -6%

7,412,188

8.29%

Tab 2. Page 4

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NRHA FY2018 Approved Budget

June 2017

Tab 2. Page 5

FY2018 Summary of Utilization of Reserves and Earnings Description Available to Distribute @ 6/30/17*

Privately Managed Earnings 1,683,502

Privately Managed Properties

TCB

9,450,909

738,920

Federally Aided

937,703

HCV Administration

750,151

HCV SRO

Capital Fund Rehab Admin Financing Reserve 119,023

23,650

Housing Opportunity

3rd Party Management Fee

965,606

1,360,548

600,000

COCC Admin Reserves 673,321

Working Fund 2,066,012

COCC Specialized Maintenance 874,311

Granby Building

Total

6,606,443

24,562,245 2,137,703

600,000

750,151 31,659

31,659

52,689

Grandy VI - 70 Units

7,000

Rera

140,000

J. T. West Capital Fund Admin

148,148

119,023

29,125

COCC Specialized Maintenance Broad Creek Village Center Disposition Support

869,643

869,643 60,000

60,000

6,204

6,204 673,321

673,321

COCC Admin

43,545

Housing Opportunity Project Development Financing

800,000

810,421

212,145

Core Business Services

598,276

Government Relations

448,847

ED Contingency Fund

207,746

Executive Transformation

301,645

301,645 57,563

555 E Main Street Total Utilization Balance Remaining

1,683,502 -

1,952,688

600,000

7,498,221

138,920

119,023 -

7,000

43,545

600,000

16,650

922,061

760,548

673,321 -

940,000

869,643

57,563

7,546,285

1,126,012

4,668

6,548,880

17,015,960

*Funds available to distribute at 6/30/17. These figures are net of target reserve funds and FY2017 obligations and commitments. Note: The above table displays only earnings and reserves appropriated in the FY2018 Budget. It does not include reserves for which there is no proposed activity.

NRHA FY2018 Approved Budget

June 2017

57,563

Tab 2. Page 6

FY2018 Employee Benefit and Salary History FY10 Actual

Benefits

Health Insurance FICA Taxes & Unemployment VRS (Life) VRS (Retirement) Terminal Leave Worker's Compensation Parking Uniforms Total Employee Benefits

FY11 Actual FY12 Actual FY13 Actual

FY2014 Approved Budget

FY2015 Approved Budget

FY2016 Approved Budget

FY2017 Approved Budget

FY2018 Approved Budget 2,128,609 1,288,381 201,622 1,878,693 204,524 196,144

Change

1,489,997 1,156,740 84,161 2,001,496 88,756 164,168 81,402 7,438

1,836,353 1,260,302 0 2,245,843 196,248 190,576 71,836 3,426

1,706,545 1,120,837 38,135 2,094,673 244,417 117,408 85,238 9,797

1,699,434 1,199,811 166,329 1,842,183 0 53,776 73,111 4,063

1,864,846 1,210,978 169,569 1,859,964 191,621 184,360 4,013

1,928,990 1,140,915 176,563 1,960,171 182,435 173,693 5,065

1,957,404 1,123,887 161,953 1,996,683 184,466 171,101 4,338

2,062,450 1,215,308 192,690 1,794,444 195,463 185,019

66,159 73,073 8,932 84,249 9,061 11,125 50

3,450

3,500

5,074,158

5,804,584

5,417,050

5,038,707

5,485,351

5,567,832

5,599,832

5,648,824

5,901,473

252,649

2,085,675

2,114,391

2,154,557

1,665,484

1,586,085

6,714 9,246,315 428,456 2,981,992 18,979 56,504

33,147 9,979,773 365,853 2,888,123 82,547

38,428 9,909,127 286,367 2,892,300 74,455

96,258 10,396,389 3,281,018 78,588

96,387 9,923,628 2,791,613 218,506 85,834 180,502 76,844

1,353,861 212,000 100,110 9,277,837

2,095,913 200,618 104,600 8,882,599 3,028,356

2,008,928 209,448 110,777 8,716,634

2,659,562 215,045 15,822 182,811 76,844

1,239,521 191,338 91,020 9,148,020 2,968,715 223,604 12,000 190,124 231,126

3,893,603

245,588 11,392 304,627 139,189

156,952 245,761 11,847 416,573 145,117

(86,985) 8,830 6,177 (165,965) 865,247 156,952 173 455 111,946 5,928

14,824,635

15,463,834

15,355,234

15,517,737

14,959,399

14,093,892

14,295,468

15,012,882

15,915,640

FY2014

FY2015

Labor Development Admin Community Development Maintenace Development (HOMENET) Housing HOPE VI COCC Executive and Admin Workforce Youth Executive Transformation Government Relations Hampton Roads Ventures Structured Finance Management Fee Project Total Labor

Full Time Staffing Counts

FY2010

Development Housing Housing Reinvention Administration Total Full Time Labor

NRHA FY2018 Approved Budget

41 225 7 54 327

FY2011

40 225 7 52 324

FY2012

40 230 7 51 328

FY2013

FY2016 *

FY2017*

30 230

31 221

30 210

37 204

37 206

51 311

48 300

45 285

54 295

54 297

June 2017

FY2018

37 212

902,758

Change 6 -

55 304

Tab 2. Page 7

NRHA Staffing Dashboard Monday, May 1, 2017

297

Total Employees

Workforce Distributions By Division

By Race and Gender

By Employee Status

Housing Operations

68.6%

Development Operations

13.5%

Administative Operations

12.5%

Executive Office

Regular Full Time

93.6%

Regular Part Time

5.1%

Temporary

1.3%

204

5.4%

278 15

Black Females

40.7%

Black Males

29.3%

White Males

15.8%

White Females

10.4%

121 87 47

4 31

By Age

By Length of Service (LOS) in Years

Other Males

2.4%

Other Females

1.3%

7 4

112 99

56 53

29 16

24 14

0 <=19

20 - 29

30 - 39

40 - 49

50 - 59

60 - 64

Average Employee Age: 49.42

NRHA FY2018 Approved Budget

>=65

<=4

5-9

10 - 14

15 - 19

20 - 24

25 - 29

>=30

Average Employee LOS in Years: 12.07

June 2017

Tab 2. Page 8

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NRHA FY2018 Approved Budget

June 2017

Tab 2. Page 9

HOUSING PROGRAM

HOUSING PROGRAMS BUDGET SUMMARY HOUSING PROGRAMS DEVELOPMENT PROGRAMS OTHER PROGRAMS CENTRAL OFFICE COMPONENT UNITS GLOSSARY AND ACRONYMS

PAGE INTENTIONALLY LEFT BLANK

SUMMARY

FY2018 HOUSING OVERVIEW

Housing Division Overview Summary (FY2018) Housing Division revenues and expenditures total $61,231,971 and are derived from HUD operating subsidies, grants, tenant income, and other income. The operational shortfall projected in FY2018 for the Federally Aided Program ($2.1M) is recommended to be funded from other program reserves. Housing Choice Voucher Administration shortfall ($782K) is recommended to be funded from earnings and privately managed reserves. Housing Choice Voucher Program shortfall ($473K) is recommended to be funded from their own program reserves. In FY2018 our expenditure projections will fluctuate as we continue to convert properties to RAD. At the same time our focus will be on efforts to manage and maintain 3,203 assisted rental units as well as 3,302 Housing Choice Vouchers for participants in two major programs. Capital Funds, under the umbrella of the Design and Construction Management Department is still providing funding for necessary capital improvements to maintain aging stock and infrastructure of the public housing properties. NRHA must constantly replace roofing, heating systems, windows, doors, flooring and other items in the federally assisted public housing communities. Tidewater Gardens and Calvert Square will receive new lighting

CHALLENGES Our biggest budgetary challenge will be insufficient HUD funding for Public Housing and the Housing Choice Voucher Program. HUD has placed unrealistic caps on operating subsidy which does not cover the cost to operate our communities. Likewise, in the Housing Choice Voucher Program administrative fees are not sufficient to cover NRHA’s costs. Given recent Congressional funding decisions this trend may continue indefinitely.

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 1

FY 2017 ACCOMPLISHMENTS 



NRHA has been successful in obtaining funding to renovate NRHA owned public housing communities (Grandy Village and Diggstown). $11 million Low Income Housing Tax Credit (LIHTC) funding has been secured to construct 70 project-based voucher units in Grandy Village. NRHA developed an alternative rent payment option using RentPayment. RentPayment allows residents to pay on line as well as in person at several locations. This alternative way for public housing residents to pay their rent has been well received, resulting in lowered delinquencies. NRHA has provided project based voucher incentives to private developers to increase the supply of accessible housing. Some of the sites include Church Street Station, Banks of Berkley and St. Paul’s apartments.



NRHA applied for and received $332,000 from HUD to support the Family Self-Sufficiency program which funds the salaries of 5 case managers to coordinate and provides services to public housing residents and HCV participants to assist them in becoming self-sufficient.



NRHA received a $140,000 grant from OppInc to provide education and vocational support for out of school youth (OSY) 16-24 years of age. Also received a continuation OSY grant.



NRHA continues to work closely with community partners to design and implement sustainable workforce development and lifelong learning services. From the full implementation of Jobs Plus to new partnerships formed with the Department of Aging and Rehabilitative Services, NRHA is fully engaged in a collective impact model to providing services and programs to residents. Currently there are 312 employed.

Family First Initiatives NRHA has seen an increase in resident access to employment and training opportunities by  NRHA has focused this year on increasing more than 25 percent from last year’s resident engagement to assist with crime participation. From July 1, 2016 to present, 77 prevention efforts. residents were assisted, 20 residents obtained employment and the average income increased  Organized a Youth Executive Council which is a youth driven program bringing awareness to to $21,787. major issues within our communities and serving as community youth leaders. NRHA has secured grants from the Department of Rails and Public Transportation to provide transportation for elderly and disabled residents.

MAJOR GOALS 

Increase assisted housing choices by providing project based vouchers for developers.



Improve the quality of low income public housing program using various strategies for renovation.



Improve the quality of the HCV program by broadening landlord participation.



Improve community quality of life and economic vitality.



Promote self-sufficiency and asset development of families and individuals.



Develop community engagement initiatives for public housing communities to promote safety, prevention, intervention, and enforcement. NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 2

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NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 3

HOUSING PROGRAMS

Projected Revenue and Expenditures Approved Revenue

Fiscal Year 2018 Amount

27,142,567 13,623,327 8,103,314 3,353,194 2,058,921 1,200,000 937,703 750,151 732,721 651,367 436,178 369,873 356,931 336,964 298,843 153,094 598,276 53,343 43,545

44.33% 22.25% 13.23% 5.48% 3.36% 1.96% 1.53% 1.23% 1.20% 1.06% 0.71% 0.60% 0.58% 0.55% 0.49% 0.25% 0.98% 0.09% 0.07%

31,659

0.05%

61,231,971

100.00%

Housing Division Revenues Housing Choice Voucher - HUD PHA Grants (for HAP) Federally Aided Communities - HUD PHA Grants Operating Receipts - Federally Aided Housing PBV RAD - Tenant Revenue Housing Choice Voucher - HUD PHA Grants (Admin) Reserves from TCB Properties and 3rd Party Mgmt Privately Managed Reserves for Federally Aided Communities Privately Managed Reserves for HCV Administration Jobs Plus HUD Grant State Rental Assistance Program (SRAP) HUD PHA Grants Cottage Bridge - HUD PHA Grants (for HAP) New Freedom - DPRT Housing Choice Voucher SRO - HUD PHA Grants ROSS (PH and HCV Family Self Sufficiency Grant) Ross Grant Service Coordinator Operating Receipts - Cottage Bridge Other Revenue- External Sources Out of School Program Housing Opportunity Program Reserves Earnings Transferred to Other Programs from Oakmont and Merrimack

Total Approved Revenues

Approved Expenditures Housing Division Expenditures Housing Choice Voucher (HAP) Federally Aided Housing Programs PBV-RAD Housing Choice Voucher Program (Administration) Broad Creek Renaissance (TCB) Jobs Plus State Rental Assistance Program (SRAP) Cottage Bridge Housing Choice Voucher SRO New Freedom - DPRT ROSS Grant PH and HCV Family Self Sufficiency Grant ROSS Service Coordinator Grant Resident Services Activity Out of School Program Housing Opportunity Program Total Approved Expenditures

NRHA FY2018 Approved Budget

June 2017

Amount

27,142,567 23,062,646 3,463,482 2,822,672 889,777 732,721 651,367 395,581 388,590 369,873 336,964 298,843 580,000 53,343 43,545 61,231,971

44.33% 37.66% 5.66% 4.61% 1.45% 1.20% 1.06% 0.65% 0.63% 0.60% 0.55% 0.49% 0.95% 0.09% 0.07% 100.00%

Tab 3. Page 4

BROADCREEK RENAISSANCE OVERVIEW In 2000, Norfolk obtained a $35 million HOPE VI grant and enlisted the Community Builders, Inc. (TCB) to implement NRHA’s vision of a revitalized neighborhood where the demolished public housing communities of Roberts Village and Bowling Green once stood, and redevelopment of the Marshall Manor site. Completed in 2006, the new neighborhood is called “Broad Creek Renaissance”, after a nearby body of water. The neighborhood consists of 490 mixed-income units of family rental, senior rental, and for-sale homes. As the master developer of six of the seven phases, TCB’s role included coordination of the demolition, infrastructure engineering, and multifamily property management.

FUNDING METHODOLOGY Under project-based funding, PHAs complete a separate subsidy form for each project. A major component of a project’s subsidy calculation is its Project Expense Level, or PEL. The PEL is a model-generated estimate of the cost to operate the project, excluding utilities and taxes. It is based on the costs of operating other federally-assisted housing projects with similar characteristics (building type, location, number of bedrooms per unit, etc.) Tenant Rent for Public Housing is referred to as the Total Tenant Payment (TTP) and is based on a family’s anticipated gross annual income less deductions, if any HUD regulations allow PHAs to exclude from annual income the following allowances: $480 for each dependent; $400 for any elderly family or a person with a disability; and some medical deductions for families headed by an elderly person or a person with disabilities, and each additional member of the family 18 years of age or older.

PROGRAM INITIATIVES

NRHA FY2018 Approved Budget

June 2017



Maintain HUD high performance rating for Low Income Public Housing.



Asset management.



Ongoing maintenance.

Tab 3. Page 5

BROADCREEK RENAISSANCE FEDERALLY AIDED HOUSING Revenue:

Net Tenant Rental Revenue

FY17 Approved Budget

FY16 Actual

FY17 Projected Actual

FY18 Approved Budget

Tenant Revenue - Other HUD PHA Grants Interest Income Appropriation of Own Reserves

502,304

752,760

669,011

889,777

502,304

752,760

669,011

889,777

Proceeds from Property Sales Other Revenue (External Source) Total Revenue

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

Total Admin & Program Delivery Exp.

Resident Services Utilities Maintenance Specialized Maintenance Protective Services Operating Subsidy Payment

Program Expenses:

General Expense Interest Expense Operating Transfer Out Capital Expenditures Total Program/Operating Expenses Surplus (Deficit) From Operations

502,304

752,760

669,011

889,777 600,000

$ $

Depreciation (Not Included in Totals)

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

$ $ $

502,304 -

752,760 -

669,011 -

1,489,777 (600,000) -

Provision For Reserves:

NRHA FY2018 Approved Budget

751,120

738,920

138,920

June 2017

Tab 3. Page 6

BROADCREEK RENAISSANCE Transactions Type Resources Total

Line Item Descriptions

HUD PHA Grants

Bowling Green II (VA26)

99,552

Bowling Green Ill Bowling Green IV Marshall Manor II Marshall Manor Ill (VA 27) (VA 29) (VA 28) (VA 30)

131,580

122,400

146,772

115,752

Marshall Manor IV (VA 31)

91,656

Broad Creek V Moton 50

Grand Total

182,065

889,777

Net Tenant Rental Revenue

Tenant Revenue - Other

Other Revenue

Interest Income Resources Total General Expense

99,552

131,580

122,400

146,772

115,752

91,656

182,065

889,777

99,552

131,580

122,400

146,772

115,752

91,656

182,065

889,777

99,552

131,580

122,400

146,772

115,752

91,656

182,065

889,777

Other Expenditure Total Net Surplus/(Deficit)

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 7

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 8

FEDERALLY AIDED PROGRAM OVERVIEW

FUNDING METHODOLOGY

The overall objective of the Public and Indian Housing program is to provide and operate cost-effective, decent, safe and affordable dwellings for lower income families through an authorized local Public Housing Agency (PHA). Public Housing comes in all sizes and types, from scattered single family houses to high-rise apartments for elderly families. Norfolk Redevelopment and Housing Authority administers 3,203 housing units for low-income residents at rents they can afford.

Under project-based funding, NRHA completes a separate subsidy form for each project. A major component of a project’s subsidy calculation is its Project Expense Level, or PEL. The PEL is a model-generated estimate of the cost to operate the project, excluding utilities and taxes. It is based on the costs of operating other federallyassisted housing projects with similar characteristics (building type, location, number of bedrooms per unit, etc.)

NRHA FY2018 Approved Budget

PROGRAM INITIATIVES ♦

Maintain high performance rating for Low Income Public Housing Program.

♦

Asset management and ongoing Maintenance.

♦

Develop and implement community standards to improve curb appeal.

•

Develop community engagement initiatives to promote safety, prevention, intervention and enforcement.

June 2017

Tab 3. Page 9

FEDERALLY AIDED HOUSING (Non-Tax Credit Projects) FEDERALLY AIDED HOUSING Revenue:

Net Tenant Rental Revenue

FY17 Approved Budget

FY16 Actual $

Tenant Revenue - Other HUD PHA Grants Interest Income

FY17 Projected Actual

FY18 Approved Budget

7,786,807

7,681,454

7,603,896

7,443,156

628,891 12,560,219

686,123 12,882,183

543,232 12,207,811

660,158 12,733,550

651

687

633

74,009

54,287

66,339

88,079

598,200

550,000

2,137,703

461,249

142,890

21,648,777

22,315,983

21,114,801

23,062,646

Administration Resident Services Maintenance Program

1,101,214 323,948 1,509,270 160,182

1,184,097 343,381 1,550,586 165,026

1,081,640 375,965 1,498,546 152,532

1,156,358 389,696 1,732,807 170,038

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

3,094,614 367,990 191,077 1,335,056 2,448,842

3,243,090 446,421 244,741 1,384,152 2,389,488

3,108,683 458,591 211,885 1,283,591 2,436,078

3,448,899 496,121 289,419 1,377,483 2,354,846

Total Admin & Program Delivery Exp.

7,437,579

7,707,892

7,498,828

7,966,768

Resident Services Utilities Maintenance Specialized Maintenance Protective Services

145,035 7,313,485 671,535 3,771,460 593,090

211,925 7,498,586 802,005 4,399,074 820,305

180,670 7,776,218 540,014 3,688,472 701,143

235,112 7,461,508 705,795 4,270,566 823,533

496,217

444,582

466,991

524,733

Other Revenue (External Source)

Operating Transfer In Earnings from other Program Appropriations from other Program Appropriation of Federally Aided Reserves Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses:

General Expense Interest Expense Bond Fees Trafsfers to Other Programs Gain/Loss on Sale of fixed Assets Capital Expenditures

697,303

Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

Depreciation (Not Included in Totals)

32,653 316,769

431,614

262,465

377,328

20,777,823 870,954

22,315,983 -

21,114,801 -

23,062,646 -

Provision For Reserves:

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

4,736,995

June 2017

4,594,105

Tab 3. Page 10

Federally Aided Housing Summary By Community Revenue

Community

Expenditures

Net Surplus/ (Deficit) **

NON - TAX CREDIT PROJECTS Bobbitt Apartments

433,686

663,782

($230,096)

Calvert Square

2,299,577

2,618,958

(319,381)

Diggs Town

3,581,611

3,661,201

(79,590)

FSS Scattered Sites

102,296

142,136

(39,840)

Grandy Village

473,333

696,651

(223,318)

Hunter Square Apartments

499,784

720,123

(220,339)

6,020

(6,020)

1,736,622

2,241,137

(504,515)

Partrea Apartments

611,273

925,843

(314,570)

Sykes Apartments

460,340

601,521

(141,181)

Tidewater Gardens

4,620,664

4,774,046

(153,382)

Young Terrace

5,408,454

5,313,925

94,529

20,227,640

22,365,343

(2,137,703)

Moton Circle Oakleaf Forest

Grand Total

Surplus cash is fungible between non-tax credit communities for front line expeditures.

Note: Federally Aided deficit will be funded with appropriations from other programs.

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 11

FEDERALLY AIDED HOUSING COMMUNITIES

Transactions Type Resources Total

Line Item Descriptions

HUD PHA Grants Net Tenant Rental Revenue Tenant Revenue - Other Other Revenue

Bobbitt

123,692 302,907 7,068 19

Calvert Square Diggs Town

1,275,084 883,995 73,823 66,675

2,208,318 1,226,765 145,957 571

FSS Scattered Sites

35,018 64,079 3,077 122

Grandy Village

Hunter Square

361,414 102,000 9,908 11

209,274 281,730 8,759 21

Moton Circle

0 0 0 0

Oakleaf Forest

1,164,843 527,695 43,968 116

Partrea

Sykes

Tidewater Gardens

233,402 367,926 9,920 25

192,777 256,612 10,932 19

2,913,180 1,535,005 155,421 17,058

Young Terrace

3,319,245 1,894,442 191,325 3,442

Resources Total

433,686

2,299,577

3,581,611

102,296

473,333

499,784

1,736,622

611,273

460,340

4,620,664

5,408,454

Expenditure

91,822 34,362 1,806 859 1,913 0 23,491 70,975 9,384 6,976 114,660 53,346 135,929 71,620 3,128 5,816 19,425 18,269

445,676 196,285 9,004 3,169 10,471 2,454 8,523 261,931 37,740 25,243 788,064 83,029 554,380 63,327 14,399 22,212 46,851 46,200

548,506 230,271 9,190 4,314 14,738 4,120 7,998 356,565 61,195 33,193 1,435,710 93,958 595,395 106,333 18,781 33,396 42,038 65,500

12,924 5,070 37 153 74 0 2 12,675 3,231 406 378 15,149 38,099 0 751 23,168 28,219 1,800

119,608 45,868 1,673 634 2,162 601 5,957 38,867 13,214 6,730 277,896 23,210 112,077 15,501 3,756 7,247 4,097 17,552

106,116 33,467 2,790 930 2,073 0 7,442 76,889 13,685 7,417 141,921 54,414 166,101 71,620 3,756 6,254 15,442 9,807

0 0 0 0 0 0 0 0 0 0 0 0 0 0 6,020 0 0 0

420,550 166,185 7,060 2,627 8,986 2,527 7,243 217,149 38,151 22,084 509,506 60,060 610,438 65,217 11,268 19,936 24,150 48,000

92,094 36,449 3,100 1,165 2,596 0 7,386 96,323 12,400 8,913 172,385 71,182 268,761 72,000 5,009 9,228 20,603 46,250

82,683 32,037 2,817 859 1,913 0 7,381 70,975 7,146 6,955 137,292 41,195 112,380 71,620 3,128 5,957 12,633 4,550

695,211 277,428 9,780 6,317 21,117 5,285 8,193 522,172 90,369 49,894 1,808,380 119,868 833,437 136,389 26,294 44,333 30,379 89,200

833,709 320,061 10,140 7,624 25,137 5,809 7,778 630,325 80,761 67,301 2,075,317 90,385 843,569 149,906 32,554 50,853 52,496 30,200

Labor Employee Benefits * Copiers * PC Access * 555 Main Street Building * Vehicle Expense * Telephone

** Management Fee Other Administration (direct) Resident Services Utilities Maintenance Specialize Maintenance Protective Services * Liability Insurance * Property Insurance General Expense Capital Improvements Operating Transfer Out Expenditure Total Net Surplus/(Deficit)

663,781

2,618,958

3,661,201

142,136

(230,095)

(319,381)

(79,590)

(39,840)

696,651

720,123

6,020

2,241,137

925,843

601,521

4,774,046

(223,318) (220,339)

(6,020)

(504,515)

(314,570)

(141,181)

(153,382)

5,313,925 94,529

RAD Projects

697,303

June 2017

12,733,550 7,443,156 660,158 88,079

697,303

20,924,943

3,448,899 1,377,483 57,399 28,651 91,180 20,796 91,393 2,354,846 367,275 235,112 7,461,508 705,796 4,270,566 823,533 128,846 228,400 296,333 377,328

697,303

23,062,646

* Centrally administered charge back costs ** HUD Safe Harbor Rate, see fee rate schedule

NRHA FY2018 Approved Budget

Total Federally Aided

Tab 3. Page 12

(2,137,703)

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 13

Safe Harbor Fee Schedule Federally Aided Projects- FY2018 Management Fee *

Bookeeping Fee

Asset Management Fee

$54.78 97%

$7.50 97%

$10.00 NA

Total Fees

Public Housing Rate Per Unit Month (PUM) PH Occupancy Assumption

Project Number

# of Units

Tidewater Gardens Diggs Town

002 006

618 422

Grandy Village Young Terrace Calvert Square Oakleaf Forest Partrea Apartments Hunter Square Bobbitt Apartments Sykes Apartments Scattered Sites PH Totals

008 010 011 012 018 019 020 021 024

46 746 310 257 114 91 84 84 15 2,787

Project Name

Project Total $

394,061 269,084 29,331 475,679 197,668 163,873 72,691 58,025 53,562 53,562 9,565 1,777,100

53,951 36,841 4,016 65,126 27,063 22,436 9,952 7,944 7,333 7,333 1,310 243,305

74,160 50,640 5,520 89,520 37,200 30,840 13,680 10,920 10,080 10,080 1,800 334,440

522,172 356,564

38,867 630,325 261,931 217,149 96,323 76,889 70,975 70,975 12,674 2,354,846

*Management Fee amount based on HUD published Safe Harbor Fee rate, effective 1/1/2011. Updated Management Fee rate, effective 1/1/2015 is $60.62. NRHA uses its discretion to change safe harbor fees, as it reviews the fiscal affordability of PIH programs funded by HUD.

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 14

RAD/PROJECT BASED VOUCHER (PBV) COMMUNITIES OVERVIEW

FUNDING METHODOLOGY

The Rental Assistance Demonstration (RAD) is a voluntary HUD program. RAD seeks to preserve assisted-rental housing by providing Public Housing Authorities access to more stable funding to make needed improvements to properties by allowing Housing Authorities to change apartments from Public Housing Program to the Project Based Voucher Program. Current RAD and PBV communities include: Grandy Revitalization, Franklin Arms, North Wellington, Grandy V, and Cottage Bridge.

Tenant payments for rent and other fees, in addition to subsidy from HUD, make up total income for these projects.

PROGRAM INITIATIVES Provide affordable housing choices for low income individuals by providing rental assistance.

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 15

RAD/ PROJECT BASED VOUCHER (PBV) COMMUNITIES Summary By Community Revenue

Community Cottage Bridge

Expenditures

Net Surplus/ (Deficit)

589,454

395,581

193,873

Franklin Arms *

770,772

686,761

84,011

Grandy Village Phase V

132,660

128,990

3,670

2,645,310

2,512,503

132,807

259,436

135,228

124,208

Grandy Village Revitalization North Wellington

Grand Total

4,397,632

3,859,063

538,569

* Projected to convet to RAD in November 2017

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 16

Safe Harbor Fee Schedule PBV - RAD Projects- FY2018 Management Fee *

Bookeeping Fee

Asset Management Fee

$60.62

$7.50

$10.00

97%

Total Fees

PBV/RAD Housing PBV - RAD Rate Per Unit Month (PUM) RAD Occupancy Assumption Project Name North Wellington Franklin Arms Grandy Village Revitalized *

Grandy Village Phase V PBV-RAD Totals

Project Number 022

# of Units 25

025 084 092

Project Total 17,640

2,183

3,000

22,823

100

70,562

8,730

12,000

91,292

275

194,045

24,008

33,000

251,052

16 416

11,290 293,537

1,397 36,317

1,920 49,920

14,607 379,773

*Reflects HUD published Safe Harbor Fee rate effective 1/1/2015.

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 17

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 18

COTTAGE BRIDGE OVERVIEW Norfolk Redevelopment & Housing Authority’s most recent project, Cottage Bridge Midrise is a new apartment complex adjacent to Partrea Midrise. The project has a total of 47 newly constructed energy efficient apartment units housed within one, three-story building. The facility includes office and administration areas, and a community room. All units are designed to meet Americans with Disability Act (ADA) accessibility standards for residents with disabilities and are Type A wheelchair accessible. Previously an underutilized infill development, it is now a gorgeous apartment complex providing affordable housing to disabled residents in the City of Norfolk. In 2012, NRHA was awarded a low income housing tax credit for the development of Cottage Bridge apartments. NRHA awarded 47 Project Based Vouchers for the Cottage Bridge Apartments. The complex is owned by NRHA Partrea Limited Partnership, a Virginia limited partnership and Norfolk Redevelopment and Housing Authority.

NRHA FY2018 Approved Budget

FUNDING METHODOLOGY Tenant payments for rent and other fees, in addition to subsidy from HUD make up total income for this project. Tenant Rent for Public Housing is referred to as the Total Tenant Payment (TTP) and is based on a family’s anticipated gross annual income less deductions, if any HUD regulations allow PHAs to exclude from annual income the following allowances: $480 for each dependent; $400 for any elderly family and medical deductions for families headed by an elderly person or a person with disabilities.

PROGRAM INITIATIVES •

Provide affordable housing choices for disabled households by providing rental assistance.

•

Asset management maintenance.

•

Develop community engagement initiatives to promote safety through prevention, intervention and enforcement.

June 2017

and

ongoing

Tab 3. Page 19

COTTAGE BRIDGE CAPITAL FUND

Revenue:

Net Tenant Rental Revenue

FY16 Actual $

Tenant Revenue - Other Interest Income Other Revenue (External Source) Total Revenue

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

606,637

583,032

590,260

586,462

1,125 36

2,280 -

1,713 139

2,992 -

1,891

609,689

585,312

592,112

589,454

25,690

33,870

28,773

29,511

1,698

1,766

25,464

40,841

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services

1,581

Maintenance

22,885

Program Total Labor

Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees Total Admin & Program Delivery Exp.

28,945

50,156

62,815

55,935

72,118

32,158

44,914

45,228

44,864

2,537

2,299

1,523

4,323

13,700

13,619

18,785

20,404

35,424

34,982

35,000

35,188

133,975

158,629

156,471

176,897

3,574

1,278

2,307

Program Expenses: Resident Services

Utilities

80,460

50,604

62,691

73,864

Maintenance

27,829

36,262

36,152

32,405

Specialized Maintenance

16,392

24,746

2,150

17,175

Protective Services

34,812

32,000

29,090

32,000

General Expense

15,295

39,194

46,160

34,863

Interest Expense

Principal Payment on Debt

142,233

Equipment (Non Expendable/Hardware)

Other

26,070

Capital Expenditures Total Program/Operating Expenses

308,763

345,009

476,225

395,581

Surplus (Deficit) From Operations

300,926

240,303

115,887

193,873

Appropriation for other program Depreciation (Not Included in Totals)

$ $

Provision For Reserves: Actual Reserves June 30, 2016

Projected Reserves June 30, 2017

Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

357,410

June 2017

473,297 -

667,170

Tab 3. Page 20

FRANKLIN ARMS OVERVIEW

FUNDING METHODOLOGY

Franklin Arms is a development with 100 units serving seniors. It was placed in service in 2003 as part of the Broad Creek HOPE VI program. It is a tax-credit financed development and may be expanded as part of the redevelopment strategy for the nearby Moton Circle.

Tenant payments for rent and other fees, in addition to subsidy from HUD make up total income for this project.

Franklin Arms will be converted to the Project Based Voucher program in FY2018.

Tenant Rent for Public Housing is referred to as the Total Tenant Payment (TTP) and is based on a family’s anticipated gross annual income less deductions, if any HUD regulations allow PHAs to exclude from annual income the following allowances: $480 for each dependent; $400 for any elderly family and medical deductions for families headed by an elderly person or a person with disabilities.

PROGRAM INITIATIVES

NRHA FY2018 Approved Budget

♦

Asset management and ongoing maintenance.

♦

Concentrate efforts to address safety and security in Public Housing Communities.

♦

Develop and implement community standards to improve curb appeal.

•

Develop community engagement initiatives to promote safety through prevention, intervention and enforcement.

June 2017

Tab 3. Page 21

FRANKLIN ARMS CAPITAL FUND

Revenue:

Net Tenant Rental Revenue

FY17 Projected Actual

FY18 Approved Budget

598,011

603,797

611,444

766,700

4,888

5,206

5,594

3,382

574 25 47,845

626 118 13,906

697 573

651,343

623,653

618,308

770,772

65,632 39,036

71,716 41,118

69,584 948 25,544

74,869 3,758 42,136

104,668 14,515 11,758 45,434 16,500 192,875

112,834 20,801 9,640 42,631 33,000 218,906

96,076 77,159 14,928 42,879 39,900 270,942

120,763 79,501 15,391 45,948 91,292 352,895

5,301 78,423 71,344 59,436 5,793 51,902

8,402 80,570 52,514 69,160 65,000 29,151

7,504 72,851 74,348 69,583 72,000 8,174

6,406 582,145

29,406 686,761

Tenant Revenue - Other Interest Income Other Revenue (External Source) Replacement Reserves Total Revenue

FY17 Approved Budget

FY16 Actual

690 0 -

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees Total Admin & Program Delivery Exp.

Program Expenses: Resident Services Utilities Maintenance Specialized Maintenance Protective Services General Expense Interest Expense Capital Expenditures Total Program/Operating Expenses

47,845 512,919

5,624 73,172 71,288 93,700 69,518 59,965 4,500 13,906 610,579

Surplus (Deficit) From Operations

138,424

13,074

36,163

84,011

Appropriation for other program Depreciation (Not Included in Totals)

$ $

Actual Operating Reservers June 30, 2016 Projected Operating Reserves June 30, 2017 Projected Operating Reserves June 30, 2018

$ $ $

Provision For Reserves:

NRHA FY2018 Approved Budget

247,693

June 2017

283,856

Tab 3. Page 22

367,867

GRANDY VILLAGE REVITALIZATION GRAND OVERVIEW Grandy Village Revitalization is the first multi-family complex in Hampton Roads to transform a community into a sustainable mixed-income community financed with tax credits. The 22 Energy Star duplexes were designed to Energy Star Standards and have received awards of merit from the National Association of Housing and Redevelopment Officials. Criteria for families to move into Grandy Revitalization include: •

Employed for past 6 months and working at least 29 hours per week unless elderly or disabled

•

Children must be attending school and be in good standing as defined by Norfolk Public Schools.

•

Any household member who is 16 years of age or older not attending school must be employed a minimum 20 hours per week and involved in a job training or vocational program.

Grandy Village Revitalization will be converted to the Project Based Voucher Program in FY2018.

NRHA FY2018 Approved Budget

PROGRAM INITIATIVES •

Asset management maintenance.

♦

Concentrate efforts to address safety and security in Public Housing Communities.

♦

Develop and implement community standards to improve curb appeal.

•

Develop community engagement initiatives to promote safety through prevention, intervention and enforcement.

June 2017

and

ongoing

Tab 3. Page 23

GRANDY VILLAGE REVITALIZATION CAPITAL FUND

FY17 Projected Actual

FY18 Approved Budget

FY16 Actual

FY17 Approved Budget

1,061,262 64,824

1,040,692 67,329

1,033,026 63,213

1,088,900

1,094,052

1,035,046

3,081 80,000

1,683 74,219

3,576 91,400

4,740 89,456

2,298,067

2,277,975

2,226,261

2,645,310

Administration Resident Services Maintenance Program

77,631 44,490 190,069 15,132

126,487 46,230 188,971 19,473

129,239 46,003 201,623 12,165

159,524 56,925 204,900 20,064

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

327,322 40,145 16,450 145,378 162,473

381,161 37,127 22,875 158,939 166,200

389,030 54,403 23,274 158,631 145,362

441,413 146,351 22,680 176,251 251,053

Total Admin & Program Delivery Exp.

691,768

766,302

770,700

1,037,748

Resident Services Utilities Maintenance Specialized Maintenance Protective Services General Expense Interest Expense Capital Expenditures

10,444 797,643 114,346 251,134 58,094 179,186

43,546 773,552 79,742 280,900 90,861 154,688

24,561 811,745 94,256 254,533 107,369 140,780

44,334

41,780 801,959 88,159 253,476 48,522 175,268 7,286 53,930

31,252

41,510

Total Program/Operating Expenses

2,146,949

2,236,682

2,225,241

2,512,502

Surplus (Deficit) From Operations

151,118

41,293

1,020

132,808

Appropriation for other program Depreciation (Not Included in Totals)

$ $

Revenue:

Net Tenant Rental Revenue Tenant Revenue - Other

HUD PHA Grants Interest Income Other Revenue (External Source) Total Revenue

2,516,182 34,932 -

Expenditures Administrative and Program Delivery: Labor:

Program Expenses:

Provision For Reserves:

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

202,938

June 2017

203,958

336,766

Tab 3. Page 24

GRANDY GRAND V OVERVIEW

FUNDING METHODOLOGY

Grandy Village V is part of the first multi-family complex in Hampton Roads to transform a community into a sustainable mixed-income community financed with tax credits.

Tenant payments for rent and other fees, in addition to subsidy from HUD, make up total income for this project.

Criteria for families to move into Grandy Village V include: •

Employed for past 6 months and working at least 29 hours per week unless elderly or disabled.

•

Children must be attending school and be in good standing as defined by Norfolk Public Schools.

•

Any household member who is 16 years of age or older not attending school must be employed a minimum 20 hours per week and involved in a job training or vocational program.

Grandy Village V will be converted to the Project Based Voucher Program in FY2018.

NRHA FY2018 Approved Budget

PROGRAM INITIATIVES •

Asset management maintenance.

•

Concentrate efforts to address safety and security in Community.

•

Develop and implement community standards to improve curb appeal.

•

Develop community engagement initiatives to promote safety through prevention, intervention and enforcement.

June 2017

and

ongoing

Tab 3. Page 25

GRANDY V CAPITAL FUND FY16 Actual

Revenue:

Net Tenant Rental Revenue Tenant Revenue - Other

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

130,596 2,064

HUD PHA Grants

Interest Income

Other Revenue (External Source)

132,660

Administration Resident Services Maintenance Program

6,364 2,452 28,618 2,500

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

39,934 2,179 583 7,959 14,607

Total Admin & Program Delivery Exp.

65,262

Resident Services Utilities Maintenance Specialized Maintenance Protective Services General Expense Interest Expense Capital Expenditures

760 18,913 8,265 13,581 5,000 9,209 8,000

Total Program/Operating Expenses

128,990

Surplus (Deficit) From Operations

3,670

Appropriation for other program Depreciation (Not Included in Totals)

$ $

$ $ $

3,670

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses:

Provision For Reserves:

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 26

NORTH WELLINGTON GRAND OVERVIEW

FUNDING METHODOLOGY

North Wellington will be converting to the Project Based Voucher program in FY 2018. The community consists of twenty-three (23) duplexes and two (2) single family homes mainly located in the Norview area of Norfolk.

Tenant payments for rent and other fees, in addition to subsidy from HUD, make up total income for this project.

Criteria for families to move into North Wellington include: •

Having sufficient income to support a minimum rent of $450.00 per month.

•

Employed for past 6 months and working at least 29 hours per week unless elderly or disabled

•

Children must be attending school and be in good standing as defined by Norfolk Public Schools.

•

Any household member who is 16 years of age or older not attending school must be employed a minimum 20 hours per week and involved in a job training or vocational program.

NRHA FY2018 Approved Budget

PROGRAM INITIATIVES •

Asset management maintenance.

•

Develop and implement community standards to improve curb appeal.

•

Develop community engagement initiatives to promote safety thorugh prevention, intervention and enforcement.

June 2017

and

ongoing

Tab 3. Page 27

NORTH WELLINGTON CAPITAL FUND FY16 Actual

Revenue:

Net Tenant Rental Revenue Tenant Revenue - Other

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

254,980 4,456

HUD PHA Grants

Interest Income Other Revenue (External Source)

259,436

Administration Resident Services Maintenance Program

8,109

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

14,662 2,470 447 5,525 22,823

Total Admin & Program Delivery Exp.

45,927

Resident Services Utilities Maintenance Specialized Maintenance Protective Services General Expense Interest Expense Capital Expenditures

621 2,993 5,248 58,846 7,494 14,100

Total Program/Operating Expenses

135,229

Surplus (Deficit) From Operations

124,207

Appropriation for other program Depreciation (Not Included in Totals)

$ $

$ $ $

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses:

6,553

Provision For Reserves:

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

June 2017

124,207

Tab 3. Page 28

HOUSING CHOICE VOUCHER PROGRAM (HCV) OVERVIEW The Housing Choice Voucher Program (HCV) provides rental assistance to very low-income families, the elderly, and the disabled to help them afford decent, safe, and sanitary housing in the private market. NRHA also receives special purpose vouchers for homeless veterans; non-elderly disabled (NED); and Mainstream Vouchers which provide housing assistance payments to participating owners on behalf of eligible tenants. NRHA makes available Project Based Vouchers for newly constructed or rehabilitated property.

NRHA FY2018 Approved Budget

FUNDING METHODOLOGY Total budget authorization is based on prior year calendar HAP expenses. HUD adjusts for inflation and proration factors. Administrative fees are paid on the basis of units leased as of the first day of each month; the data is extracted from the Voucher Management System on a quarterly cycle.

PROGRAM INITIATIVES •

Provide affordable housing choices for extremely low, very low, and lowincome households by providing rental assistance.

•

Increase housing opportunities in low poverty areas by providing project based vouchers for newly constructed or rehabilitated properties.

•

To assist program participants in becoming self-sufficient through participation in the Family Self Sufficiency Program.

•

Recruit landlords to provide accessible housing for disabled.

June 2017

Tab 3. Page 29

HOUSING CHOICE VOUCHER (HCV) FEDERALLY AIDED HOUSING Revenue: Tenant Revenue - Other

FY17 Approved Budget

FY16 Actual

FY17 Projected Actual

FY18 Approved Budget

HUD PHA Grants HUD PHA Grants (Administrative Fee)

24,204,141

25,642,625

25,672,622

26,669,567

1,949,784

1,930,993

1,955,681

2,058,921

11,708

7,925

4,274

13,600

33,792

653,588

519,414

750,151

Interest Income Other Revenue (External Source) Interproject Repayments Earnings from other programs Appropriations from other Program

327,788

Appropriation of HCV HAP Reserves

473,000

26,493,421

28,268,923

28,185,783

29,965,239

Administration Resident Services Maintenance Program

1,006,672

1,099,345

1,082,943

1,213,325

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

1,006,672 120,513 159,363 352,505 650,227

1,099,345 209,485 251,834 380,306 685,328

1,082,943 194,356 176,318 377,408 682,136

1,213,325 225,446 215,295 439,676 728,930

Total Admin & Program Delivery Exp.

2,289,280

2,626,298

2,513,161

2,822,672

24,204,141 -

25,642,625 -

25,672,622 -

27,142,567 -

28,268,923 -

28,185,783 -

Total Revenue Expenditures Administrative and Program Delivery: Labor:

Program Expenses: Resident Services Utilities Maintenance Specialized Maintenance Housing Assistance Payments NRHA Homebuyer Assistance General Expense Interest Expense Equipment (Non-Expendable/Hardware) Capital Expenditures Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

26,493,421 -

29,965,239 -

Depreciation (Not Included in Totals) Provision For Reserves:

Actual Reserves (HAP) June 30, 2016 Actual Reserves (ADM) June 30, 2016 Actual Reserves (Tot) June 30, 2016

Projected Reserves (HAP) June 30, 2017 Projected Reserves (ADM) June 30, 2017 Projected Reserves (Tot) June 30, 2017

Projected Reserves (HAP) June 30, 2018 Projected Reserves (ADM) June 30, 2018 Projected Reserves (Tot) June 30, 2018

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 30

HOUSING CHOICE VOUCHER PROGRAM SINGLE ROOM OCCUPANCY (SRO) OVERVIEW The Single Room Occupancy program is authorized by Section 441 of the McKinneyVento Homeless Assistance Act. Under the Section 8 Moderate Rehabilitation Program, the Housing Authority assists homeless participants in obtaining housing in a single room occupancy facility.

FUNDING METHODOLOGY HUD enters into Annual Contributions Contracts with public housing agencies (PHAs) in connection with the moderate rehabilitation of residential properties that, when rehabilitation is completed, will contain multiple single room dwelling units. These PHAs make Section 8 rental assistance payments to participating owners (i.e. landlords) on behalf of homeless individuals who rent the rehabilitated dwellings. The rental assistance payments cover the difference between a portion of the tenant’s income (normally 30%) and the unit’s rent, which must be within the fair market rent (FMR) established by HUD. Rental assistance for SRO units is provided for a period of 10 years.

PROGRAM INITIATIVES

NRHA FY2018 Approved Budget

•

To provide homeless single adults stable and affordable housing.

•

Provide case management, housing, and outreach services.

June 2017

Tab 3. Page 31

SINGLE ROOM OCCUPANCY HOUSING CHOICE VOUCHER PROGRAM

FEDERALLY AIDED HOUSING Revenue:

HUD PHA Grants

FY17 Approved Budget

FY16 Actual $

FY17 Projected Actual

FY18 Approved Budget

286,543

305,280

294,819

305,160

51,692

51,170

58,013

51,771

28,413

28,338

25,055

31,659

366,648

384,788

377,887

388,590

Administration Resident Services Maintenance Program

50,368 -

52,501 -

52,718 -

54,599 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fee

50,368 3,790 12,726 13,221

52,501 195 12,772 14,040

52,718 2,598 2,142 12,116 13,494

54,599 1,199 310 13,282 14,040

Total Admin & Program Delivery Exp.

80,105

79,508

83,068

83,430

HUD PHA Grants- Administrative Fee Interest Income Other Revenue (External Source) Earnings from other programs Appropriation of Reserves Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses: Resident Services Utilities Maintenance Specialized Maintenance Protective Services Housing Assistance Payments NRHA Homebuyer Assistance General Expense Other Capital Expenditures

286,543 -

305,280 -

294,819 -

305,160 -

366,648 -

384,788 -

377,887 -

388,590 -

Total Program/Operating Expenses Surplus(Deficit) From Operations

Depreciation (Not Included in Totals)

Actual Reserves (HAP) June 30, 2016 Actual Reserves (ADM) June 30, 2016 Projected Reserves (HAP) June 30, 2017 Projected Reserves (ADM) June 30, 2017 Projected Reserves (HAP) June 30, 2018 Projected Reserves (ADM) June 30, 2018

$ $ $ $ $ $

Provision For Reserves:

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 32

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 33

Safe Harbor Fee Schedule Housing Choice Voucher- FY2018 Projected # of Vouchers

Management Fee

Section 8

Fee Rate (PUM)

Month

$12.00

Projected Leased Units

Mgmt Fee

Bookeeping Fee

$12.00

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June

2,968 2,953 2,938 2,923 2,919 2,904 3,305 3,290 3,308 3,293 3,278 3,302

Single Room Occupancy

Fee Rate (PUM) SRO Program Total

State Rental Assistance Program (SRAP)

Fee Rate (PUM) SRAP Program Total

NRHA FY2018 Approved Budget

$7.50

Bookeeping Fee

Asset Management Fee

$7.50 NA

Asset Mgmt Fee

$742,970

Total

35,616 35,436 35,256 35,076 35,028 34,848 39,660 39,480 39,696 39,516 39,336 39,624

22,260 22,148 22,035 21,923 21,893 21,780 24,788 24,675 24,810 24,698 24,585 24,765

NA $ NA NA NA NA NA NA NA NA NA NA NA

57,876 57,584 57,291 56,999 56,921 56,628 64,448 64,155 64,506 64,214 63,921 64,389

448,572

280,358

728,930

$12.00 $8,640

$7.50 $5,400

NA NA

$14,040

$0.00 $0

NA NA

June 2017

Total Fees

Tab 3. Page 34

STATE RENTAL ASSISTANCE PROGRAM OVERVIEW State Rental Assistance Program (SRAP) serves individuals with intellectual and developmental disabilities in the DOJ target population who want to live in integrated, independent housing. The program is designed to provide rental assistance to single person households that meet the program eligibility criteria so they have the means to lease rental housing on the private market that meets their needs. Individuals have the opportunity to choose where they live, with whom they live, and who supports them. Services and supports will be provided through sources that are separate from their housing, including Medicaid Waiverfunded home and community based services, natural supports, privately paid supports, and other community resources.

NRHA FY2018 Approved Budget

FUNDING METHODOLOGY The State Rental Assistance Program (SRAP) is funded through the State General Fund and Affordable Housing Trust Fund. The Departments of Behavioral Health and Developmental Services (DBHDS) contract with PHAs to administer the program to ID/DD individuals. The PHAs make the rental assistance payments to participating owners (i.e. landlords) on behalf of the assisted individuals participating in the program. The rental assistance payments cover the difference between a portion of the participantâ&#x20AC;&#x2122;s income (30% of their adjusted income) and the unit rent.

PROGRAM INITIATIVES â&#x20AC;˘ To provide individuals with intellectual and developmental disabilities stable and affordable housing in the private market.

June 2017

Tab 3. Page 35

STATE RENTAL ASSISTANCE PROGRAM FEDERALLY AIDED HOUSING Revenue: Tenant Revenue - Other

FY16 Actual $

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

HUD PHA Grants

365,379

625,111

HUD PHA Grants (Administrative Fee)

2,197

48,960

Interest Income

Other Revenue (External Source)

Interproject Repayments

Earnings from other programs

Appropriations from other Program

Appropriation of HCV HAP Reserves

Administration Resident Services Maintenance Program

932 -

19,130 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

932 986 279 -

19,130 2,021 5,105 -

2,197

26,256

2,652 -

625,111 -

4,849 362,727

Total Revenue

367,576

674,071

Expenditures Administrative and Program Delivery: Labor:

Total Admin & Program Delivery Exp. Program Expenses: Resident Services Utilities Maintenance Specialized Maintenance Housing Assistance Payments NRHA Homebuyer Assistance General Expense Interest Expense Equipment (Non-Expendable/Hardware) Capital Expenditures Total Program/Operating Expenses Surplus (Deficit) From Operations Depreciation (Not Included in Totals) Provision For Reserves: Projected Reserves (HAP) June 30, 2017 Projected Reserves (ADM) June 30, 2017 Projected Reserves (HAP) June 30, 2018 Projected Reserves (ADM) June 30, 2018

NRHA FY2018 Approved Budget

June 2017

651,367 22,704

362,727 -

362,727 22,704

Tab 3. Page 36

HOUSING OPPORTUNITY PROGRAM

OVERVIEW

FUNDING METHODOLOGY

Housing Opportunity Program provides down payment and gap financing assistance for qualified low-income buyers, as well as homeownership training to support selfsufficiency goals.

As the Turnkey III program came to a close, Norfolk Redevelopment and Housing Authority received HUD approval to retain the sales proceeds for continued homeownership opportunities, as well as for certain physical improvements and training efforts. HUD has forgiven the related debt on the homes and these funds are commonly referred to as Debt Forgiveness monies.

PROGRAM INITIATIVES

NRHA FY2018 Approved Budget

â&#x20AC;˘

Annual recruitment of applicants for Homeownership through HomeNet.

â&#x20AC;˘

Increase the number of training programs for home buyers.

June 2017

Tab 3. Page 37

HOUSING OPPORTUNITY PROGRAM FEDERALLY AIDED HOUSING Revenue:

Interest Income

FY17 Approved Budget

FY16 Actual $

FY17 Projected Actual

FY18 Approved Budget

Proceeds from Property Sales

Other Fees for Service (External Source)

Other Revenue (External Source)

Interproject Repayments

Appropriations from other Program

Appropriation of Housing Opp. Reserves

Administration Resident Services Maintenance Program

36,279 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

36,279 12,426 -

Total Admin & Program Delivery Exp. Program Expenses:

48,705

Resident Services Housing Assistance Payments NRHA Homebuyer Assistance General Expense Interest Expense Homebuyers Assistance Program Equipment (Non Expendable/Hardware) Transfers to Other Projects Capital Expenditures

25,870 37,976 -

43,545 -

Total Program/Operating Expenses

112,551

43,545

(112,551)

(43,545)

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Surplus (Deficit) From Operations

Depreciation (Not Included in Totals)

Provision For Reserves:

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

1,000,953

June 2017

957,408 -

913,863

Tab 3. Page 38

RESIDENT`SERVICES

OVERVIEW

FUNDING METHODOLOGY

Hampton Roads Ventures is a community development entity. Staffed by experienced community economic development professionals, Hampton Roads Ventures is extremely sensitive to the unique opportunities, challenges, and constraints underserved communities face. Funds are intended to support Adult Workforce Development ($230,000), Youth Services ($80,000), Community Engagement ($70,000), and Community Improvements ($250,000) in amounts that may vary within and between the service categories, but actual expenditures would be maintained within the $630,000 total budget.

NRHA applies for funding from Hampton Roads Ventures. Requests are reviewed by a committee selected by the Board of Directors.

NRHA FY2018 Approved Budget

PROGRAM INITIATIVES • Workforce development. • Community engagement. • Community improvements.

June 2017

Tab 3. Page 39

RESIDENT SERVICES Ta Revenue:

Net Tenant Rental Revenue

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

FY16 Actual $

Tenant Revenue - Other Appropriation from Own Reserve Other Revenue (External Source)

630,000

100,000

50,000 530,000

630,000

100,000

580,000

Administration Resident Services Maintenance Program

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

Total Admin & Program Delivery Exp.

Resident Services Utilities Maintenance Specialized Maintenance Protective Services Equipment (Non Expendable/Hardware) Transfers to Other Projects Interproject Repayments or Advances Other Capital Expenditures

630,000 -

50,000 -

580,000 -

Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

630,000 -

50,000 50,000

580,000 -

$ $ $

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses:

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

June 2017

50,000

Tab 3. Page 40

JOBS PLUS PILOT PROGRAM

OVERVIEW

FUNDING METHODOLOGY

The purpose of the Jobs Plus Initiative Program is to develop locally-based, job-driven approaches to increase earnings and advance employment outcomes through work readiness, employer linkages, job placement, educational advancement, technology skills, and financial literacy for residents of Young Terrace.

NRHA was part of a competitive grant process and received an award in December 2015. Funds will facilitate service provisions through September 2019.

PROGRAM INITIATIVES • Employment-related Services. • Financial incentives -Jobs Plus Earned Income Disregard (JPEID). • Community supports for work.

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 41

JOBS PLUS PILOT PROGRAM Ta

Revenue:

Net Tenant Rental Revenue

Approved Cumulative Budget $

Tenant Revenue - Other HUD PHA Grants

2,700,000

Privately Managed Reserves Total Revenue

Cumulative FY16 Actual

FY 17 Projected Cumulative Actual

2,700,000

36,770 36,770

515,451 515,451

FY 18 Approved Annual Budget 732,721 732,721

Expenditures Administrative and Program Delivery: Labor: Administration

Resident Services

849,118

225

14,418

205,875

274,278

Maintenance

Program

Total Labor

849,118

206,100

288,696

Other Administration

51,254

9,552

124,432

49,213

Other (Interproject Fee for Services)

15,220

2,303

76,425

272,976

76,110

101,805

Employee Benefits Management Fees (Interproject)

1,188,568

9,552

408,945

516,139

Resident Services Utilities Maintenance Specialized Maintenance Protective Services General Expense Equipment (Non Expendable/Hardware) Transfers to Other Projects Interproject Repayments or Advances Other Capital Expenditures

1,511,432 -

27,218 -

47,798 58,708 -

216,582 -

Total Program/Operating Expenses Surplus (Deficit) From Operations

2,700,000 -

36,770 -

515,451 -

732,721 -

Total Admin & Program Delivery Exp.

Program Expenses:

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

June 2017

Tab 3. Page 42

NEW FREEDOM (DPRT)

OVERVIEW

FUNDING METHODOLOGY

Continue and expand the New Freedom Transportation Program to enhance access of older and disabled (as defined by ADA 1990) residents to services that improve their quality of life. The program is administered by the Virginia Department of Rails and Public Transportation. This grant requires a 10% match of local dollars.

Funding is provided through a competitive grant process. Services are offered primarily to residents who are perceived (through self-reporting) as having a disability.

PROGRAM INITIATIVES • Provide transportation services for disabled residents seeking employment. • Engage disabled residents in training and employment activities. • Provide transportation services for elderly residents to improve quality of life.

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 43

NEW FREEDOM (DPRT) Approved Cumulative Budget Revenue:

Net Tenant Rental Revenue

Tenant Revenue - Other HUD PHA Grants

Cumulative FY16 Actual

460,938

Privately Managed Reserves

FY 17 Projected Cumulative Actual

1,496 -

459,442 -

FY 18 Approved Annual Budget* 369,873 -

460,938

1,496

459,442

369,873

Administration Resident Services Maintenance Program

310,471 -

290,933 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

310,471 46,926 -

290,933 20,020 1,000 57,920 -

Total Admin & Program Delivery Exp.

357,397

369,873

103,541 -

1,496 -

102,045 -

460,938 -

1,496 -

459,442 -

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses: Resident Services Utilities Maintenance Specialized Maintenance Protective Services Equipment (Non Expendable/Hardware) Transfers to Other Projects Interproject Repayments or Advances Other Capital Expenditures Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

369,873 -

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

$ $ $

*Projected budget for New Freedom Grant has been requested, but not awarded at this time

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 44

OUT OF SCHOOL

OVERVIEW

FUNDING METHODOLOGY

NRHA proposes to deliver services under Preparation for PostSecondary Education and/or Employment design track. This program will assist out of school youth ages 1624 to get back on track academically, while pursuing vocational training and employment. Participants will utilize The Calvert Family Investment Center (FIC), where youth can move from one program to another in a safe and nurturing environment.

Funding is provided through a competitive grant process. Services are offered to residents 16-24 years of age who are not in school.

PROGRAM INITIATIVES • Connect participants to on the job training opportunities. • Connect participants to unsubsidized employment opportunities. • Connect participants to educational programs.

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 45

OUT OF SCHOOL Ta

Revenue:

Net Tenant Rental Revenue

Approved Cumulative Budget $

Tenant Revenue - Other HUD PHA Grants

Cumulative FY16 Actual

FY 18 Approved Annual Budget

140,000

Privately Managed Reserves

FY 17 Projected Cumulative Actual

86,657

53,343

140,000

86,657

53,343

Administration Resident Services Maintenance Program

71,960 -

31,400 -

40,560 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

71,960 20,135 7,626 -

31,400 20,135 3,843 -

40,560 3,783 -

Total Admin & Program Delivery Exp.

99,721

55,378

44,343

40,279 -

31,279 -

9,000 -

140,000 -

86,657 -

53,343 -

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

$ $

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

June 2017

Tab 3. Page 46

PUBLIC HOUSING-HCV FAMILY SELFSUFFICIENCY ROSS GRANT (FSS)

OVERVIEW

FUNDING METHODOLOGY

The purpose of HUD’s Public and Indian Housing Family SelfSufficiency Program is to promote the development of local strategies to coordinate the use of assistance under the Public Housing and HCV program with public and private resources to enable participating families to increase earned income, reduce or eliminate the need for welfare assistance and make progress toward achieving economic independence and housing selfsufficiency.

Funding is authorized by the Consolidated Appropriations Act, 2014, (enacted Janua ry 17, 2014) funding stream s for the HCV FSS and the PH FSS program are com bined. 24 CFR 984: The purpose of this part is to implem ent the policies and procedur es applicable to operation of a local FSS program, as esta blished under section 23 of the 1937 Act (42 U.S.C. 1437u), under HUD's rental voucher , r ental certifica te, and public housing programs.

PROGRAM INITIATIVES • •

•

NRHA FY2018 Approved Budget

June 2017

Increase household income. Increase number of participants earning a living wage. Increase number of participants with an escrow account. Increase the number of residents who are in the program.

Tab 3. Page 47

PUBLIC HOUSING-HCV FAMILY SELF SUFFICIENCY ROSS GRANT (FSS) FY17 Approved Budget

FY16 Actual

Revenue:

Tenant Revenue - Other

HUD PHA Grants

328,757

345,450

FY17 Projected Actual 345,450

* FY18 Approved Budget 336,964

Other Government Grants

Interest Income

Appropriations from other Program

Appropriation of Reserves

328,757

345,450

336,964

Administration Resident Services Maintenance Program

245,476 -

261,292 -

260,872

246,073

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

245,476 -

260,872 -

83,281 -

261,292 84,158 -

84,578 -

246,073 90,891 -

Total Admin & Program Delivery Exp.

328,757

345,450

336,964

328,757

345,450

336,964

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses: Resident Services Utilities Maintenance Specialized Maintenance Protective Services General Expense Equipment (Non Expendable/Hardware) Capital Expenditures Total Program/Operating Expenses

Surplus (Deficit) From Operations

Depreciation (Not Included in Totals)

$ $ $

Provision For Reserves:

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

* Projecting to receive PIH-FSS Grant, which s typically awarded annually.

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 48

RESIDENT OPPORTUNITIES AND SELFSUFFICIENCY (ROSS) COORDINATOR OVERVIEW The purpose of this program is to “…provide funding to hire and maintain Se rvice Coordinators who will asse ss the nee ds of the re side nts of conventional Public Housing or I ndian Housing and coordinate available re sources in the communi ty to me et those nee ds.” The se se rvice s should e nable participating familie s to incre ase e arned income , re duce or e liminate the nee d for we lfare assistance , make progre ss toward achie ving e conomic inde pe nde nce and housing se lf-sufficie ncy or, in the case of e lde rly or disabled re sidents, he lp improve living conditions and e nable re side nts to gracefully age -in-place . Funding made available unde r the Departme nt of HUD Appropriations Act 2010, approve d De c. 16, 2009.

NRHA FY2018 Approved Budget

FUNDING METHODOLOGY Awards will pa y only for the annual salary and fringe benefits of Service Coordina tors not to exceed $69,000 salary & fringe, $2,000 training a nd travel and $10, 000 adm inistrative costs (a nnually). The ROSS SC grant is a 3-year grant that supports the coor dination of supportive ser vices designed to help public housing families attain economic a nd housing self-sufficiency. There is a minimum 25% match requirem ent for this grant.

PROGRAM INITIATIVES •

•

June 2017

Improve resident access to career opportunities to increase earned income. Make progress towards achieving economic independence and housing self-sufficiency. Improve the living conditions of the elderly and disabled residents, allowing them to age-in-place.

Tab 3. Page 49

ROSS COORDINATOR GRANT Approved Cumulative Budget Revenue:

Tenant Revenue - Other

HUD PHA Grants

Cumulative Actual FY16

Projected Cumulative FY17 Actual -

492,000

FY 18 Approved Annual Budget 298,843

Other Government Grants

Interest Income

Appropriations from other Program

Appropriation of Reserves

492,000

298,843

Administration Resident Services Maintenance Program

273,000 -

147,569 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

273,000 147,000 -

147,569 96,318 54,956 -

Total Admin & Program Delivery Exp.

420,000

298,843

72,000 492,000

298,843

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Surplus (Deficit) From Operations

Depreciation (Not Included in Totals)

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

$ $ $

Provision For Reserves:

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 50

CONSOLIDATED BUDGET FOR RESIDENT SERVICES/SAFETY AND SECURITY Fiscal Year 2018 LIPH & RAD/PVB Projects

Activity/Program

Resident Services Salaries

New Freedom Grant

JOB PLUS

ROSS Coordinator

Resident Services Activities Project

Total

$ $

Fringe Benefits

120,620

35,837

Other Administration Program Total Resident Services

Capital Fund

ROSS PH -HCV Family Self Sufficiency

128,797

40,358

241,887

4,005

284,186

506,300

107,513

139,506

1,000

169,155

295,117

140,064

274,278 91,958

3,910

160,367

41,299

402,630

1,200,205

50,738

194,249

367,703 148,979 580,000 $ 580,000

580,000 $

2,296,887

Safety and Security Salaries

190,102

Fringe Benefits

68,019

Other Administration

93,346

Program

600,000

Total Safety and Security

951,467

Total Resident Services, Safety and Security Salaries Fringe Benefits Other Administration Program

Total

NRHA FY2018 Approved Budget

120,620

128,797

431,989

35,837

40,358

3,910 -

$ $ 160,367

274,278

295,117

139,506

1,390,307

109,318

91,958

107,513

50,738

435,722

94,346

140,064

4,005

242,325

600,000

$ 169,155

$ 1,235,653

$ 506,300

June 2017

402,630

$ 194,249

1,180,000

$ 3,248,354

Tab 3. Page 51

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 52

NRHA FY2018 Approved Budget

June 2017

Tab 3. Page 53

DEVELOPMENT PROGRAMS BUDGET SUMMARY HOUSING PROGRAMS DEVELOPMENT PROGRAMS OTHER PROGRAMS CENTRAL OFFICE COMPONENT UNITS GLOSSARY AND ACRONYMS

PAGE INTENTIONALLY LEFT BLANK

FY2018 DEVELOPMENT OVERVIEW

SUMMARY Development Division Overview Summary (FY2018) Revenue for the Development Division totals $50,213,750 and is derived from a blend of various funding sources. There is a $148,148 operational shortfall projected in FY2018. Operational shortfalls are projected in Capital Fund Administration. This shortfall is recommended to be covered from earnings ($29,125) and

Capital Fund Admin Reserves ($119,023). Expenditures for the Division will focus on 5th-7th Bay Development in Ocean View (32 single family homes), completing the renovation of Merrimack Landing apartments and constructing storage units, and managing the redevelopment component of assisted-rental properties selected for HUD Rental Assistance Demonstration (RAD) program. Development will continue programs that move first-time homebuyers to closing and acquisition of blighted properties based on negotiations with willing sellers. Capital Fund, which is a tool to improve aging housing stock and infrastructure of the public housing properties, has a budget of $13.1M to continue dwelling and community upgrades including lighting, porches, windows, site upgrades, and appliance replacement. The privately-managed communities are managed by third party entities with NRHA oversight. Property management fees and operating expenses are covered through tenant rents. These properties produce net operating revenue annually that can be used for other NRHA programs. We anticipate using $1.7M in earnings to fund shortfalls of other Authority programs.

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 1

CHALLENGES Revenue sources are becoming more and more varied, requiring careful documentation and monitoring of work hours to ensure that funding programs are charged appropriately and effectively to meet targeted goals. Since the elimination of eminent domain as a tool in the removal of areas of blight, the assembly of large parcels of land for redevelopment has diminished as a dominant strategy for the Authority. Redevelopment initiatives are now required to be focused on areas where there is a high degree of property controlled by City of Norfolk, NRHA or other public institutions, as well as the possible purchase of existing income producing multi-family housing to provide operating funds that the City once provided.

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 2

FY2017 ACCOMPLISHMENTS   



 

Acquisitions – 7 properties for $1,121,200. Dispositions – 8 with an additional 9 closings in East Beach. Design and Construction – Completed inspection of 13 new infill homes; continuing progress inspections on an additional 15 new homes (construction to be completed FY2018); reviewing plans for 4 CHDO projects with a projected FY2017 start date and an FY2018 completion date. Construction has been completed on The Banks at Berkley mixed-use project (50 units). Renovations continue on the Merrimack Landing Apartments (492 units). Construction underway on 38 unit Captain's Landing townhomes on Chesapeake Street in Cottage Line. Construction underway on the 2800 Church Street development (10 townhouse units Oversight of East Beach Phase VII development (mixed-use).



 

Completed site planning and construction documents to support the 5th to 7th Bay St. development (34 single family homes). The HOME Program completed 4 CHDO projects that were sold to eligible first-time homebuyers. The HOME Program projects 24 first-time homebuyers to purchase with assistance during FY2017, utilizing $1,255,613 in HOME funds and leveraging $3,097,092 in private sector financing. Total HOME expenditures during FY 2017 is projected to be $1,311,432 . In May 2017, NRHA completed construction of a landscaped earthen berm in the Central Brambleton neighborhood, to close out a CDBG project. The berm is designed to help buffer adjacent residential development from the railroad tracks and industrial area to the west.

MAJOR GOALS 



Prepare and submit financing plans to support improvements for the Diggs Town and Young Terrace communities. Various redevelopment initiatives including new infill single family homes throughout NRHA’s redevelopment and conservation areas, as well as City of Norfolk neighborhood plan areas. Implement infrastructure improvements and enter into disposition agreements to build 32 new homes on 5th to 7th Bay Streets in Ocean View. Homeownership assistance through first-time homebuyer subsidy and homebuyer credit repair, education and counseling.

NRHA FY2018 Approved Budget



Providing a broader range of quality housing choices via the revitalization of Norfolk’s public housing communities through the HUD Rental Assistance Demonstration (RAD) program. This will involve collaboration with new and existing partners. Complete new assisted apartments in Broad Creek, new apartment development and master planning in Grandy Village, as well as repositioning of Merrimack Landing and Park Terrace apartments.

June 2017

Tab 4. Page 3

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 4

DEVELOPMENT PROGRAMS Proposed Revenue and Expenditures Approved Revenue

Fiscal Year 2018

Proceeds from Notes, Loans and Bonds Capital Grant Program - HUD PHA Grants Capital Improvement Neighborhood Program

City of Norfolk General Fund Operating Receipts - Oakmont North Operating Receipts - Merrimack Landing HOME Program Land Sale Proceeds Developer Fees Park Terrace - HUD PHA Grants Operating Receipts - Park Terrace Bond Fees Working Fund Reserves Capital Fund Admin Reserve Mariott Rent VHDA (HomeNet) CDBG (HomeNet) Privately Managed Reserves HOME Fees Privately Managed Earnings HomeNet Other Fees Rehabilitation Reserve Account Earnings Transferred to other programs from Merrimack and Oakmont Operating Receipts Total Revenue

Approved Expenditures

16,293,388 12,988,244 7,175,200 4,225,601 4,072,569 3,827,509 921,022 680,000 346,394 325,848 190,757 187,201 140,000 119,023 114,500 83,975 65,882 52,689 39,819 29,125 11,506 7,000

32.45% 25.87% 14.29% 8.42% 8.11% 7.62% 1.83% 1.35% 0.69% 0.65% 0.38% 0.37%

(1,683,502) 50,213,750

-3.35% 100.00%

Amount

Capital Fund Program Merrimack Landing Renovation

Grandy VI Development Site Improvements Renewal Service Activity Administrative Support Oakmont North Property Management General Fund Program (See next page) Merrimack Landing Property Management 5th-7th Bay Development Merrimack Landing Storage Units Homebuyer Assistance Program Management Park Terrace Property Management John T. West School Site Development CDDO Support and Admin (See next page) Rehabilition East Beach Initiatives Local Rehabilitation Initiatives Total Expenditures NRHA FY2018 Approved Budget

June 2017

0.28%

0.24% 0.23% 0.17% 0.13% 0.10% 0.08% 0.06% 0.02% 0.01%

11,812,067 7,200,000 4,900,000 3,642,000 3,433,200 3,387,216 3,309,391 3,225,601 2,907,185 2,193,388 2,000,000 690,766 576,177 516,605 140,000 138,154 100,000 35,000 7,000 50,213,750

23.52% 14.34% 9.76% 7.25% 6.84% 6.75% 6.59% 6.42% 5.79% 4.37% 3.98% 1.38% 1.15% 1.03% 0.28% 0.28% 0.20% 0.07% 0.01% 100.00%

Tab 4. Page 5

CITY OF NORFOLK EXPENDITURE DETAIL SUPPLEMENT

Fund/Projects

Fiscal Year 2018

General Fund

Economic Grants

2,806,839

Disposition Program

300,000

Monroe Building Rent

106,762

Wooden Boat Rent Total General Fund

12,000 3,225,601

Home Investment Partnership Program City Wide Homebuyer Assistance CHDO Set-Aside Total HOME Program

NRHA FY2018 Approved Budget

June 2017

690,766

138,154 828,920

Tab 4. Page 6

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 7

DEVELOPMENT DIVISION Program Support and Administration FY17 Approved FY18 Approved

Variance

Approved Expenditures: Labor

1,674,433 $

2,119,665 $

445,232

Fringe Benefits

564,842

741,387

176,545

Management Fee COCC

990,878

498,522

(492,356)

Management Fee Development COCC

155,756

230,965

75,209

Management Fee Capital Fund COCC

138,549

146,064

7,515

Other Direct Administration

149,337

226,790

77,453

Total Program Support and Administration

3,673,795

3,963,393

289,598

1,000,000 $

3,795

Approved Sources of Revenue: General Fund

996,205 $

Capital Fund Admin

637,592

600,000

(37,592)

Neighborhood Capital Improvement Program

600,000

Developer Fees

450,000

346,394

(103,606)

Local Development Fund

348,667

301,701

(46,966)

Privately Managed Reserves

256,478

52,689

(203,789)

HOME Program

91,607

92,102

495

Capital Fund Admin Reserves

53,154

119,023

65,869

Other Development Reserves

51,839

East Beach Initiatives

45,000

Privately Managed Earnings

27,371

29,125

1,754

HOME Fees Earned

25,000

51,325

26,325

VHDA

25,000

83,975

58,975

Community Development Block Grant

65,882

Capital Fund

Total Approved Revenue Sources

NRHA FY2018 Approved Budget

(51,839)

576,177 $

3,673,795

June 2017

3,963,393

576,177 $

289,598

Tab 4. Page 8

CAPITAL FUND (PUBLIC HOUSING)

OVERVIEW

FUNDING METHODOLOGY

The primary objective of the Capital Fund Program is to make assistance available to public housing agencies (PHAs) to carry out capital and management improvement activities. Capital Fund can also be used for demolition, resident relocation, resident economic development, security equipment, and financing costs.

The Capital Fund is available by formula distribution. Old guidelines allowed up to 20% of CFP for management improvements. Final rule will reduce down to 10% at 2% a year until 2018.

PROGRAM INITIATIVES 



Target REAC deficiencies to maintain High Performer designation Satisfy all obligation and expenditure requirements for the Capital Fund grant Continue planning and design of additional low-income housing units utilizing Replacement Housing Factor funds, and Demolition and Disposition Transition funds

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 9

CAPITAL FUND PROGRAM (PUBLIC HOUSING) CAPITAL FUND FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: HUD PHA Grants

7,508,838

9,131,046

Other Government Grants Interest Income Other Fees for Service (External Source)

6,600,203

Other Revenue (External Source)

120

Administrative Fee (Interproject)

619,575

637,592

Appropriations from other Program

32 637,584

134,765

Earnings from Other Programs

Appropriation of (Admin project) Reserves

12,388,244

600,000 -

53,154

29,125 119,023

8,128,533

9,956,557

7,237,819

13,136,392

Administration Resident Services Maintenance Program

298,015 360,655

910,805 -

742,114 -

775,522 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

658,670 155,555 45,911 305,902 138,549

910,805 46,049 65,068 337,835 138,549

742,114 17,445 50,382 258,503 138,549

775,522 38,553 61,435 289,751 146,064

Total Admin & Program Delivery Exp.

1,304,587

1,498,306

1,206,993

1,311,325

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses: Resident Services Utilities Maintenance Specialized Maintenance Protective Services

Equipment (Non Expendable/Hardware) Transfers to Other Projects Interproject Repayments or Advances Other Capital Expenditures

636,179 6,187,767

550,000 7,908,251

550,000 5,409,167

278,868 11,546,199

8,128,533

9,956,557

7,166,160

13,136,392

Total Program/Operating Expenses

Surplus (Deficit) From Operations

71,660

Appropriation for other program Depreciation (Not Included in Totals)

$ $

$ $ $

49,063 -

Provision For Reserves: Actual Admin Reserves June 30, 2016 Projected Admin Reserves June 30, 2017 Projected Admin Reserves June 30, 2018

NRHA FY2018 Approved Budget

119,023

June 2017

Tab 4. Page 10

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 11

CAPITAL FUND PROGRAM PLANNED DESIGN & CONSTUCTION WORK AND ADMINISTRATION FOR NRHA FY 2018 (using multiple grant years)

NEW CONTRACT WORK Job Description RAD Conversion - Phase I RAD Conv. Prep - Phase II Phase VI Sitework Site and Dwelling Upgrades Development Activities RAD Conversion Preparation Porch & Site Lighting Windows Dwelling Upgrades Site Upgrades Stoves & Refrigerators Security Support Items Design, Inspection, and Fees Program Delivery

Neighborhood

Start Date

Diggs Diggs Grandy Grandy Tide/Calvert/Young Oakleaf Calvert/Tidewater Partrea/Hunter/Bobbitt North Wellington Franklin Arms Various Various Various Various

FY2018 " (ongoing) " " " " " " " " " " " SUBTOTAL

Estimated Cost

5,276,992 180,000 1,150,800 150,000 1,500,000 180,000 182,400 578,000 150,000 150,000 510,000 25,000 1,500,000 576,184 12,109,376

OPERATIONS $

278,868

Administration

748,148

Grand Total

13,136,392

Transfer to RAD Rents

NRHA FY2018 Approved Budget

RAD Conversions

June 2017

FY2018

Tab 4. Page 12

CAPITAL IMPROVEMENT PROGRAM

OVERVIEW

FUNDING METHODOLOGY

The Capital Improvement Program (CIP) is a multi-year plan for capital expenditures to replace and expand the City’s infrastructure. The City uses the CIP to develop infrastructure and provides support for redevelopment and conservation activities. This funding allows for a mixed-income, market rate approach that is considered essential in building sustainable healthy neighborhoods.

NRHA applies for funding through the City’s Funding Application Process.

PROGRAM INITIATIVES 



NRHA FY2018 Approved Budget

June 2017

Design public infrastructure to support the development of new housing in Broad Creek, St. Paul’s, and 5th -7th Bay in East Ocean View. Acquire and clear blighted properties in Central Brambleton, Spartan Village, Park Place, Wards Corner, Ocean View, andWilloughby to support redevelopment initiatives. Support community visioning and engagement in Park Place, Lamberts Point and Huntersville.

Tab 4. Page 13

CAPITAL IMPROVEMENT PROGRAM FEDERALLY AIDED HOUSING Revenues Net Tenant Rental Revenue Tenant Revenue - Other HUD PHA Grants Other Government Grants Interest Income Proceeds from Notes, Loans and Bonds Proceeds from Property Sales Other Fees for Service (External Source) Other Revenue (External Source) Management Fees (Interproject) Interproject Repayments Appropriation of CIP Reserves Total Revenue Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program Total Labor Other Administration Employee Benefits Management Fee Total Admin & Program Delivery Exp. Program Expenses: Acquisition Relocation Demolition Site Improvements Disposition Construction Rehabilitation Principal Payment on Debt Planning Other Total Program/Operating Expenses Surplus(Deficit) From Operations Depreciation (Not Included in Totals) Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018 NRHA FY2018 Approved Budget

FY16 Actual $

$ $

$ $ $

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

3,963,281 3,963,281

5,150,000 600,000 5,750,000

1,307,197 600,000 87,476 1,994,673

7,175,200 600,000 39,819 7,815,019

306,712 306,712 3,938 114,549 419,073 844,272

270,366 270,366 9,000 92,476 228,158 600,000

292,301 292,301 96,483 298,692 687,476

340,347 340,347 9,000 116,428 174,044 639,819

2,342,757 36,668 141,850 369,599 228,135 3,963,281 -

5,150,000 5,750,000 -

430,270 44,568 794,343 38,016 1,994,673 -

2,575,200 3,642,000 100,000 858,000 7,815,019 -

June 2017

Tab 4. Page 14

EAST BEACH

OVERVIEW

FUNDING METHODOLOGY

East Beach is a publicprivate partnership of NRHA, the City of Norfolk and East Beach Company, LLC turning nearly 100 acres of once-blighted property in Ocean View into a waterfront village of nearly 700 residences, offices, retail spaces, walking paths, parks

NRHA receives 5% of land sales proceeds based on an agreement between NRHA and the Developer.

and a beach pavilion.

PROGRAM INITIATIVES ď&#x201A;ˇ

NRHA FY2018 Approved Budget

June 2017

Support continued development of Phase VII of East Beach in the East Ocean View Redevelopment project area, including disposition contract oversight, design review, and financial administration.

Tab 4. Page 15

EAST BEACH INITIATIVES FEDERALLY AIDED HOUSING

FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other Proceeds from Notes, Loans and Bonds Proceeds from Property Sales Operating Transfer (Interproject)

213,275 -

Other Revenue (External Source) Appropriation of East Beach Reserves Total Revenue

620,900 -

112,290 -

80,000 -

213,275

620,900

112,290

80,000

12,800 12,800 4,897 11,243 28,940

20,586 20,586 7,042 17,372 45,000

14,024 14,024 5,181 12,636 31,841

24,279 24,279 8,305 12,416 45,000

35,000 300,000 380,000 240,900

3,271 35,112 77,178

35,000 80,000 -

Expenditures Administrative and Program Delivery: Labor: Administration $ Resident Services Maintenance Program $ Total Labor Other Administration Employee Benefits Management Fee Total Admin & Program Delivery Exp.

Program Expenses: Acquisition $ Demolition Planning Disposition Rehabilitation General Expense Interest Expense Bond Fees Land Sale Proceeds to the City of Norfolk Principal Payment on Debt Operating Transfer Out Capital Expenditures $ Total Program/Operating Expenses $ Surplus (Deficit) From Operations Depreciation (Not Included in Totals)

6,140 300,000 335,080 (121,805) -

Provision For Reserves: Projected Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

310,615 -

June 2017

387,793 -

387,793

Tab 4. Page 16

5th to 7th BAY DEVELOPMENT

OVERVIEW

FUNDING METHODOLOGY

Original Master Plan dates back to the early 2000’s.

In addition to CIP Funds, NRHA will utilize its line of credit to fund the infrastructure development costs. Proceeds from lot sales will be utilized to repay the loan.

Discussions with community and city leadership resulted in dividing the project. The western side of 5th Bay became a park and the eastern side of 5th Bay – 7th Bay would be developed as residential. NRHA utilized the services of an engineering firm to produce a set of bid-ready construction documents detailing the infrastructure needed to support 30-34 new single-family homes. The approved site plan consists of 34 single-family lots on site. Additional parcels on the adjacent blocks bring the total number of potential building sites in the 5th – 7th Bay development to 40.

NRHA FY2018 Approved Budget

PROGRAM INITIATIVES 

Site work will begin in summer of 2017 and will take approximately 7-8 months to complete.



Complete development budget, obtain BOC approval, obtain project financing and begin infrastructure construction.



NRHA will RFP the lots to members of our Builders Guild inlate-summer/early fall 2017 in an effort to award building sites and begin new home construction in spring of 2018.

June 2017

Tab 4. Page 17

5th - 7th BAY DEVELOPMENT FEDERALLY AIDED HOUSING

FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other

HUD PHA Grants

Other Government Grants

Interest Income

Proceeds from Notes, Loans and Bonds

Appropriation of (this project) Reserves

2,041,667 -

2,193,388 -

2,041,667

Administration Resident Services Maintenance Program

19,061 -

Total Labor

19,061

6,520 16,086

41,667

2,000,000

Total Revenue

2,193,388

Expenditures Administrative and Program Delivery: Labor:

Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees Total Admin & Program Delivery Exp.

Program Expenses: Utilities Maintenance Specialized Maintenance Site Improvements General Expense Interest Expense Bond Fees Client (New Loans) Principal Payment on Debt Equipment (Non Expendable/Hardware) Transfers to Other Projects * Interproject Repayments or Advances Other Capital Expenditures Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

2,041,667 -

2,193,388 2,193,388 -

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

June 2017

Tab 4. Page 18

GENERAL FUND

OVERVIEW

FUNDING METHODOLOGY

A contractual agreement between the City and NRHA which provides additional funds for staffing, neighborhood initiatives and special projects.

NRHA applies for funding through the City’s Funding Application Process.

PROGRAM INITIATIVES



NRHA FY2018 Approved Budget

June 2017

Provide direct administrative support for the delivery of the Development Division programs and activities. Support the Economic Development Incentive Grant program to provide performance-based funding to private businesses that generate additional tax revenue for the City of Norfolk. Provide funding support for office spaces for various agencies partnering with the City of Norfolk. Maintain acquired properties and pursue disposition activities for new development that serves the objectives established for redevelopment and conservation project areas in Norfolk.

Tab 4. Page 19

GENERAL FUND PROGRAM FEDERALLY AIDED HOUSING FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other HUD PHA Grants

Other Government Grants

2,526,797

3,122,751

3,831,739

4,225,601

Interest Income

Proceeds from Notes, Loans and Bonds Proceeds from Property Sales

Other Revenue (External Source)

Management Fees (Interproject)

Other Fees (Interproject)

Interproject Repayments

Reserves Total Revenue

2,526,797

3,122,751

3,831,739

4,225,601

444,458 444,458 168,677 386,865 1,000,000

455,735 455,735 155,881 384,589 996,205

414,713 414,713 4,081 138,557 430,649 988,000

539,533 539,533 184,566 275,901 1,000,000

Program Expenses: Acquisition Demolition Site Improvements Disposition Rehabilitation General Expense Interest Expense Other Total Program/Operating Expenses Surplus(Deficit) From Operations

$ $

89,945 1,436,852 2,526,797 -

291,795 1,834,751 3,122,751 -

311,949 2,531,790 3,831,739 -

300,000 2,925,601 4,225,601 -

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

June 2017

Tab 4. Page 20

GRANDY VI OVERVIEW

PROGRAM INITIATIVES

Currently under construction with completion planned in FY2018, Grandy Phase VI will result in an additional 70 residential units which will operate under the Section 8 Project Based Voucher (PBV) Program.

Grandy Village has undergone multiple phases of renovation over the past several years being transformed from a property operating under the Section 9 (Low Income Public Housing) Program to one operating under the Section 8 (Housing Choice Voucher/Project Based Voucher) Program. At the start of FY2018, Grandy Phases IV and V consisting of 291 units were converted to a RAD PBV rental subsidy.

FUNDING METHODOLOGY Grandy VI is being constructed with a 9% LIHTC allocation projected to provide $7.9M in private equity investment, a $5.3M mortgage loan which will be supported by operating revenue of the property, and a deferred developer fee of $200,000. Total Development Costs for 70 units will be approximately $13.4M.

NRHA FY2018 Approved Budget

The goal upon completion of the current development is to have all 361 units in the Grandy Community operating under a PBV rental subsidy: Grandy Phase IV-

275

Grandy Phase V-

Grandy Phase VI-

Grandy Community = 361 units

June 2017

Tab 4. Page 21

GRANDY VI FEDERALLY AIDED HOUSING

FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other

HUD PHA Grants

Other Government Grants

Interest Income

Proceeds from Notes, Loans and Bonds

2,041,667

Proceeds from Property Sales

Other Fees for Service (External Source) Other Revenue (External Source)

Appropriations from other Program

268,822 -

Appropriation of (this project) Reserves

4,900,000

52,689 -

2,041,667

5,221,511

Administration Resident Services Maintenance Program

19,061 -

180,694 -

Total Labor

19,061

180,694

6,520 16,086

69,102 71,715

41,667

321,511

2,000,000

4,900,000

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees Total Admin & Program Delivery Exp.

$ $

2,041,667 -

5,221,511 -

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

June 2017

Tab 4. Page 22

HOME INVESTMENT PARTNERSHIP PROGRAM

OVERVIEW The objectives of the HOME Investment Partnerships (HOME) Program include (1) expanding the supply of decent and affordable housing for low- and very low-income citizens; (2) strengthening the abilities of State and local governments to design and implement strategies for achieving adequate supplies of decent, and affordable housing; (3) providing financial and technical assistance to participating jurisdictions, including the development of model programs for affordable low-income housing; and (4) extending and strengthening partnerships among all levels of government and private sector, including for-profit and nonprofit organizations, in the production and operation of affordable housing. NRHA uses the HOME program to assist eligible first-time buyers with the purchase of a new or existing home that meets program property standards, offering a reduction in principal and assistance with closing costs.

FUNDING METHODOLOGY The HOME formula, developed by HUD, spreads the allocation geographically to reflect different types of housing need. HOME funds are split allocating sixty percent (60%) to units of general local government and forty percent (40%) to states. The City of Norfolk is the grantee and awards HOME funds to NRHA as a subrecipient.

PROGRAM INITIATIVES ď&#x201A;ˇ

ď&#x201A;ˇ

Utilizing projected FY2018 and prior year Homebuyer Assistance allocations, provide homebuyer assistance in the form of down payment and closing costs assistance for up to 25 eligible first-time homebuyers. Utilizing projected FY2018 and prior year CHDO set-aside allocations, administer 8 to 9 eligible first-time homebuyers.

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 23

HOME INVESTMENT PARTNERSHIP PROGRAM FEDERALLY AIDED HOUSING

FY17 Approved Budget

FY17 Projected Actual

FY16 Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other HUD PHA Grants

1,843,046

729,018

1,677,226

921,022

Other Government Grants

Interest Income

Proceeds from Notes, Loans and Bonds

Proceeds from Property Sales

Other Revenue (External Source)

Management Fees (Interproject)

Other Fees (Interproject)

Interproject Repayments

Appropriations from Other Programs

Appropriation of HOME Reserves

Total Revenue

1,843,046

729,018

1,677,226

921,022

36,474 36,474 133 8,753 16,940 62,300

40,155 40,155 14,538 36,914 91,607

11,429 11,429 5,748 2,683 9,921 29,781

46,994 46,994 5,000 16,076 24,032 92,102

1,372,185 408,551 1,843,036 -

500,000 137,411 729,018 -

1,203,240 108,192 1,341,213 -

690,766 138,154 921,022 -

Program Expenses: Acquisition $ Site Improvements Disposition Rehabilitation NRHA Homebuyer Assistance CHDO Homebuyer Assistance and Support Other $ Total Program/Operating Expenses Surplus (Deficit) From Operations $ Depreciation (Not Included in Totals) $

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

June 2017

Tab 4. Page 24

HOMENET OVERVIEW

FUNDING METHODOLOGY

This program is comprised of a homeownership counseling center that partners with local lending institutions, attorneys, housing developers, realtors, and local, federal and state housing agencies to assist prospective homebuyers achieve the goal of homeownership.

NRHA applies for funding through the City’s Funding Application Process, HUD Housing Counseling, Virginia Housing Authority and Development (VHDA) along with fees earned for services.

The Homeownership Center provides credit repair, pre-purchase counseling, and educational services as well as acts as an intermediary of DHCD’s Virginia Individual Development Account Program (VIDA).

PROGRAM INITIATIVES  



Each client is prescribed a plan of action designed and tailored to remove the barriers that prevent them from achieving homeownership.

 

Assist 40 clients achieve homeownership Provide, pre purchase counseling, credit repair and financial counseling services to 178 clients Increase 70% of client’s savings Increase 60% of client’s credit score Explore strategies and options to increase outside funding support for continued homeownership services.

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 25

HOMENET FEDERALLY AIDED HOUSING

FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other

HUD PHA Grants

91,882

90,882

93,888

65,882

Other Government Grants

39,620

25,000

37,125

51,936

Interest Income

Proceeds from Notes, Loans and Bonds

Proceeds from Property Sales

Other Revenue (External Source)

Management Fees (Interproject)

Other Fees (Interproject)

Earnings from Other Programs

24,488 -

43,545 -

Appropriations from Other Programs Appropriation of HomeNet Reserves Total Revenue

155,990

115,882

174,558

161,363

69,346 69,346 14,901 20,159 51,584 155,990

47,409 47,409 12,249 40,008 16,216 115,882

83,183 83,183 8,195 18,913 64,267 174,558

47,377 47,377 73,552 16,207 24,227 161,363

155,990 -

115,882 -

174,558 -

161,363 -

Program Expenses: Acquisition Relocation Demolition Site Improvements Disposition Rehabilitation Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

Depreciation (Not Included in Totals) $

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

June 2017

Tab 4. Page 26

JOHN T. WEST SCHOOL SITE DEVELOPMENT

OVERVIEW

FUNDING METHODOLOGY

The City of Norfolk has delayed the conveyance of the former John T. West school site to NRHA for the development of 14 single family homes. The city is considering development options for Olde Huntersville which may impact the John T. West site.

$140,000 remains budgeted to cover land development costs associated with the preparation and marketing of parcels for the construction of new single family homes on the site of the former John T. West School should the City decide to convey the parcel during FY18.

The former John T. West School, originally built in 1906, housed the first public African-American high school classes in the City of Norfolk. The school closed in 1980 and deteriorated until its demolition in 2006.

Funds advanced for the land development costs will be recouped from land sale proceeds upon the disposition of the 14 parcels.

PROGRAM INITIATIVES ď&#x201A;ˇ

NRHA FY2018 Approved Budget

June 2017

Development activities will include collaboration with the Huntersville community regarding the design and installation of an appropriate historic marker to recognize the significance of the John T. West School.

Tab 4. Page 27

JOHN T. WEST SCHOOL SITE DEVELOPMENT FEDERALLY AIDED HOUSING

FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue Tenant Revenue - Other HUD PHA Grants Other Government Grants Interest Income Proceeds from Notes, Loans and Bonds Proceeds from Property Sales Other Fees for Service (External Source) Other Revenue (External Source) Management Fees (Interproject) Other Fees (Interproject) Interproject Repayments Appropriations from Other Program Appropriation of Other Program Reserves Total Revenue

140,000 140,000

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program Total Labor Other Administration Employee Benefits Management Fee Total Admin & Program Delivery Exp.

Program Expenses: Acquisition Relocation Demolition Site Improvements Disposition Rehabilitation Utilities Maintenance Specialized Maintenance Planning Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

$ $ $

140,000 140,000 -

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018 NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 28

LOCAL DEVELOPMENT FUND

OVERVIEW This fund pays for administrative support for Development Operations.

FUNDING METHODOLOGY Funds in this account are accumulated via settlement and yearly fees on tax-exempt bond issuance, interest on investments and Marriott rent.

PROGRAM INITIATIVES 



NRHA FY2018 Approved Budget

June 2017

Receive fees associated with ongoing development initiatives and new activities reaching fruition in FY2017. Provide operating and program delivery support for the Community Development Division.

Tab 4. Page 29

LOCAL DEVELOPMENT FUND FEDERALLY AIDED HOUSING

FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue

114,625

114,500

114,647

114,500

Proceeds from Notes, Loans and Bonds

Proceeds from Property Sales

Other Fees for Service (External Source)

Other Revenue (External Source)

226,396

642,500

331,819

264,773

Management Fees (Interproject)

Other Fees (Interproject)

Privetly Managed Earnings

27,371

320,620

Appropriations from Reserves

72,724

43,474

Total Revenue

341,021

857,095

810,560

379,273

147,206

369,122

363,775

190,467

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services

Maintenance

Program

Total Labor Other Administration

Employee Benefits Management Fee Total Admin & Program Delivery Exp.

147,206

369,122

363,775

190,467

4,954

20,971

10,448

26,250

50,688

126,255

126,007

65,157

105,480

311,497

275,176

97,399

308,328

827,845

775,406

379,273

Program Expenses: Acquisition

Relocation

Demolition

Site Improvements

32,693

29,250

35,154

General Expense

Interest Expense

Bond Fees Other

Disposition

Total Program/Operating Expenses

341,021

857,095

810,560

379,273

Surplus (Deficit) From Operations

Depreciation (Not Included in Totals)

Actual Reserves June 30, 2016

Projected Reserves June 30, 2017

Projected Reserves June 30, 2018

Provision For Reserves:

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 30

MERRIMACK LANDING OPERATIONS

OVERVIEW

FUNDING METHODOLOGY

Merrimack Landing was built in 1941 and has 492 units. This project provides below market rate rental housing. Lawson Realty, a private management company, conducts day to day maintenance of this facility.

Tenant payments for rent, utilities and fees make up the total income for the Merrimack Landing Apartments.

NRHA FY2018 Approved Budget

PROGRAM INITIATIVES ď&#x201A;ˇ

Renovations to rental units are anticipated to be accomplished through turnover over a two year period.

ď&#x201A;ˇ

Relocation, interest and enhanced management expenses are being funded through this project for the renovation.

June 2017

Tab 4. Page 31

MERRIMACK LANDING OPERATIONS FEDERALLY AIDED HOUSING

FY17 Projected Actual

FY18 Approved Budget

FY16 Actual

FY17 Approved Budget

3,355,417

3,326,362

3,390,455

3,494,075

506,951

288,434

348,097

333,434

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other HUD PHA Grants

Other Government Grants

Interest Income

348

312

Proceeds from Notes, Loans and Bonds

Appropriation of (this project) Reserves

Total Revenue

3,862,717

3,614,796

3,738,864

3,827,509

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program

Total Labor

Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees Total Admin & Program Delivery Exp.

484,040 110,870 137,116

509,737 109,234 144,200

682,622 126,474 51,444

568,027 130,563 140,000

732,026

763,171

860,540

838,590

371,515 863,251 52,450

384,682 919,529 81,576

366,854 848,142 56,925

358,285 980,364 60,000

53,441 11,361 1,313,697 320,839 -

42,203 168,750 135,300 10,000

57,192 168,750 135,300 10,000

54,516 506,250 81,180 28,000

3,718,579 144,138

2,505,211 1,109,585

2,503,703 1,235,162

2,907,185 920,324

Program Expenses: Utilities Maintenance Specialized Maintenance Protective Services General Expense Interest Expense Relocation Expenses Client (New Loans) Principal Payment on Debt Equipment (Non Expendable/Hardware) Transfers to Other Projects * Interproject Transfer Other Capital Expenditures Total Program/Operating Expenses Surplus (Deficit) From Operations *

$ $

Provision For Reserves: Actual Reserves June 30, 2016 $ 6,922,534 Projected Reserves June 30, 2017 $ 7,048,111 Projected Reserves June 30, 2018 $ 7,048,111 * Surplus is considered current year earnings to be utilized for other program initative funding gaps

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 32

MERRIMACK LANDING DEVELOPMENT OVERVIEW

FUNDING METHODOLOGY

A bank loan from TownBank in the principal amount of up to $20.5 million and the use of up to $2.5 million of Merrimack Landing Reserve funds.

PROGRAM INITIATIVES 



NRHA FY2018 Approved Budget

June 2017

A project to perform comprehensive renovations to all residential units was awarded in early 2016 and construction started May 2016. The project is phased over two years to allow continued occupancy of the majority of the units in the community. As of May 2017, renovations are approximately 36% complete. An associated project to construct a community fitness facility and self-storage units for rent to residents of the community is in the planning phases. Completion of this project is anticipated to occur towards the end of the overall renovation project. The community will also undergo some repair and upgrade work to its sewer infrastructure within this two year period. Design for these repairs is being completed.

Tab 4. Page 33

MERRIMACK LANDING DEVELOPMENT FEDERALLY AIDED HOUSING

FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other

HUD PHA Grants

Other Government Grants

Interest Income

Proceeds from Notes, Loans and Bonds

Appropriation of (operating) Reserves Total Revenue

10,000,000

2,532,333

437,625

2,500,000

2,062,375

437,625

12,500,000

4,594,708

7,200,000 7,200,000

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program

Total Labor

Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees Total Admin & Program Delivery Exp.

Program Expenses: Utilities Maintenance Specialized Maintenance Protective Services General Expense Interest Expense Bond Fees Rehabilitation Principal Payment on Debt Equipment (Non Expendable/Hardware) Transfers to Other Projects * Interproject Repayments or Advances Other Capital Expenditures Total Program/Operating Expenses Surplus (Deficit)

$ $

437,625

12,500,000

4,594,708

7,200,000

437,625 -

12,500,000 -

4,594,708 -

7,200,000 -

Provision For Reserves: Actual Reserves June 30, 2016 $ 2,062,375 Projected Reserves June 30, 2017 $ Projected Reserves June 30, 2018 $ * $2,500,000 to be funded from operating reserves

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 34

MERRIMACK LANDING STORAGE UNITS OVERVIEW

FUNDING METHODOLOGY

Merrimack Landing was built in 1941 and has 492 units. The large site behind the management building at the center of the community was selected and environmental and engineering analysis was completed to determine the constraints and capacity of the site.

A bank loan from TownBank in the principal amount of up to $2.0 million.

Storage units will be added to the site to enhance marketability of the rental property and to generate an increase in rental income from higher rents.

NRHA FY2018 Approved Budget

PROGRAM INITIATIVES  A conceptual plan has been developed that yields about 194 units, or 19,500 square feet of rentable storage.  A small fitness facility has also been incorporated on this site.  Completion of design documents and development of the site is anticipated to occur over the next 12 months.

June 2017

Tab 4. Page 35

MERRIMACK LANDING STORAGE UNITS FEDERALLY AIDED HOUSING

FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other

HUD PHA Grants

Other Government Grants

Interest Income

Proceeds from Notes, Loans and Bonds

Appropriation of (operating) Reserves

2,000,000

Administration Resident Services Maintenance Program

Total Labor

2,000,000

2,000,000 -

$ $ $

Total Revenue

2,000,000

Expenditures Administrative and Program Delivery: Labor:

Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees Total Admin & Program Delivery Exp.

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 36

OAKMONT NORTH OPERATIONS OVERVIEW

FUNDING METHODOLOGY

Oakmont North was built in 1971 and has 408 units. These projects provide below market rate housing. Lawson Realty, a private management company, conducts day to day management and maintenance of both facilities.

Tenant payments for rent, utilities and other fees make up the total income for the Oakmont North Apartments.

PROGRAM INITIATIVES 

Oakmont North was included in the Portfolio Needs Assessment (PNA) conducted by the Housing Operatio ns Division for all NRHA rental communities. A review of the PNA study for Oakmont No rth will be used in determin ing the long ran ge plans for the community.



The Oakmont No rth site includes property that could support the development of additional affordabl e rental housing units. NRHA continues to pursue community support for this effort.



Capital Improvements are underway for the Family Investment Center and wil l be compl ete in FY18. The renovation of a playground area is complete.

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 37

OAKMONT NORTH OPERATIONS FEDERALLY AIDED HOUSING

FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other

3,674,878

3,716,457

3,822,200

3,835,609

170,900

161,612

151,605

235,640

HUD PHA Grants

Other Government Grants

1,329

1,284

1,320

82,617

Interest Income Proceeds from Notes, Loans and Bonds Other Revenue (External Source) Total Revenue

3,929,724

3,879,353

3,975,089

4,072,569

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

624,264 138,373

607,941 125,000

579,265 100,524

656,677 125,000

Total Admin & Program Delivery Exp.

762,637

732,941

679,789

781,677

Program Expenses: Resident Services

Utilities Maintenance Protective Services General Expense Interest Expense Bond Fees Client (New Loans) Principal Payment on Debt Equipment (Non Expendable/Hardware) Other Capital Expenditures Total Program/Operating Expenses Surplus (Deficit) From Operations *

$ $

435,558 1,097,425 44,003

433,836 1,122,365 63,720

461,449 1,118,142 60,000

430,736 1,215,547 43,800

115,753 2,450 18,628 255,000 29,346

114,837 1,350 15,071 270,000 279,805

100,000 9,677 15,479 270,000 279,805

107,692 12,000 16,620 285,000 416,319

2,760,801 1,168,923

3,033,925 845,428

2,994,341 980,748

3,309,391 763,178

Provision For Reserves: $ 7,739,920 Actual Reserves June 30, 2016 $ 7,739,920 Projected Reserves June 30, 2017 $ 7,739,920 Projected Reserves June 30, 2018 * Surplus is considered current year earnings to be utilized for other program initative funding gaps

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 38

PARK TERRACE OPERATIONS

OVERVIEW

FUNDING METHODOLOGY

Park Terrace is a projectbased Housing Choice Voucher apartment complex with 81 units for Low income families administered by VHDA. This property is managed by S. L. Nusbaum and all residents are eligible for Housing Choice Voucher payments.

Tenant payments for rent, utilities and other fees, in addition to subsidy from HUD make up total income for this project.

PROGRAM INITIATIVES 



NRHA FY2018 Approved Budget

June 2017

Long term planning for Park Terrace is included in the Portfolio Needs Assessment. Since the Housing Assistance Payment (HAP) contract for Park Terrace will expire in April 2018, NRHA will seek eighty-one (81) housing vouchers (one per household) through the Housing Choice Voucher (HCV) Program to ensure that all existing Park Terrace residents in compliance with their lease shall have the right to remain in Park Terrace once the HAP contract expires. During FY2018 NRHA will begin to determine the renovation needs of Park Terrace and develop a plan to carry out the improvements.

Tab 4. Page 39

PARK TERRACE OPERATIONS FEDERALLY AIDED HOUSING

FY17 Projected Actual

FY18 Approved Budget

FY16 Actual

FY17 Approved Budget

252,086

233,076

238,375

240,068

19,128

5,580

5,248

5,692

299,215

316,357

324,639

266,845

Revenue: Net Tenant Rental Revenue

Tenant Revenue - Other HUD PHA Grants Other Government Grants Interest Income Other Revenue (External Source)

3,206

4,086

4,000

Appropriation of Park Terrace Reserves

38,743

54,567

Total Revenue

612,378

609,580

572,348

516,605

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

145,288 8,449

165,956 9,120

124,553 9,000

170,935 9,120

Total Admin & Program Delivery Exp.

153,737

175,076

133,553

180,055

85,327 161,283 21,500

93,000 147,080 7,200 -

87,977 155,000 7,200 -

95,790 163,000 7,200 -

41,837 16,336 132,358 -

63,600 4,905 118,719 -

61,333 8,566 118,719 -

65,508 5,052 -

612,378 -

609,580 -

572,348 -

516,605 -

Program Expenses: Utilities Maintenance Protective Services Housing Assistance Payments PILOT General Expense Interest Expense Bond Fees Principal Payment on Debt Equipment (Non Expendable/Hardware) Capital Expenditures $

Total Program/Operating Expenses Surplus (Deficit) From Operations

Depreciation (Not Included in Totals)

Actual Reserves June 30, 2016 $ Projected Reserves June 30, 2017 $ Projected Reserves June 30, 2018 $ * Restricted Operating reserves held by VHDA will be requested to cover the funding gap

Provision For Reserves:

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 40

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 41

FY2018 Fee Schedule - Privately Managed Properties Privately Managed Units

# of Units

Management Fee

Bookeeping Fee

Asset Management Fee

$5.00

Fee Rate (PUM) Merrimack*

492

Oakmont*

408

Park Terrace** Total Privately Managed Units

110,484

100,520

216,504

24,480

5,500 $

29,520

Total Fees

125,000

54,000

140,004 5,500

270,504

*Flat Fee ** 2.5% of Gross Rents

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 42

REHABILITATION RESERVE ACCOUNT

OVERVIEW

FUNDING METHODOLOGY

The only income booked to this account at this time is from repayments from a residential program once offered and funded by the Department of Defense and administered by NRHA.

Growth is from interest income on investments. Use of program income is left to the discretion of NRHA. Cash is advanced to cover rehab construction draws and down payment and closing cost assistance until CD, HOME, or CIP funding is received from the City.

PROGRAM INITIATIVES ď&#x201A;ˇ

NRHA FY2018 Approved Budget

June 2017

Provide funding to address quality and customer service issues relating to various neighborhood revitalization activities.

Tab 4. Page 43

REHABILITATION RESERVE ACCOUNT FEDERALLY AIDED HOUSING

FY16 Actual

FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Tenant Revenue - Other

Revenue: Net Tenant Rental Revenue

HUD PHA Grants

Other Fees for Service (External Source)

Other Income

Management Fees (Interproject)

Other Fees (Interproject)

Interproject Repayments

Appropriations from Other Programs

282,657

7,000

13,451

7,000

282,657

7,000

13,451

7,000

7,000 7,000 -

13,451 13,451 -

7,000 7,000 -

Appropriation of Rehabilitation Reserves Total Revenue

Program Expenses: Acquisition Relocation Demolition Site Improvements Disposition Housing Assistance Payments NRHA Homebuyer Assistance General Expense Operating Transfer* Capital Expenditures Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

Appropriation for Other Program

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

$ $ $

37,101

23,650 -

16,650

Provision For Reserves:

NRHA FY2018 Approved Budget

12,147 263,966 276,113 -

June 2017

Tab 4. Page 44

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 45

FEDERAL, LOCAL AND OTHER SOURCES Available Revenue for FY2018 (All Program Years) Projected Carryover to FY18

Description CDBG Program Disposition Rehabilitation Project Improvements Total CDBG Program HOME Investment Partnership Program CHDO NRHA Admin NRHA Homeownership Total HOME Program Neighborhood Revitalization (CIP) Acquisition Site Clearance Renewal Services Activities Rehabilitation NRHA Admin/Program Delivery Project Improvements/A&E Total CIP Program General Fund Economic Development Performance Grants Disposition Wooden Boat Progam Monroe Building Rental Supplement Administrative Support Total General Fund Other Program Funding Low Mod Housing Planning Initiative J.T. West Land Proceeds East Beach Rehabilitation Reserve Account Local Development Fund HomeNet 5th - 7th Bay Total Other Program Funding Capital Fund & Privately Managed Capital Fund Grandy VI Merrimack Landing Operations Merrimack Landing Development Merrimack Storage Units Oakmont Operations Park Terrace Total Capital Fund and Privately Managed

Total NRHA NRHA FY2018 Approved Budget

533,622 91,282 624,904

Approved Budget for FY18

533,622 91,282 624,904 138,154 92,102 690,766 921,022 6,832,242

138,154 $ 92,102 690,766 921,022 $

4,257,042 $

2,575,200 $

23,606 44,667 1,525,815 5,851,130

$ $

$ 6,476,034 June 2017

Total Available for FY18

858,000 100,000 639,819 3,642,000 7,815,019

23,606 858,000 144,667 639,819 5,167,815 13,666,149

2,806,839 300,000 12,000 106,762 1,000,000 4,225,601

$ $ $ $ $ $

2,806,839 300,000 12,000 106,762 1,000,000 4,225,601

$ 140,000 80,000 7,000 379,273 161,363 2,193,388 2,961,024 $

140,000 80,000 7,000 379,273 161,363 2,193,388 2,961,024

13,136,392 $ 5,221,511 2,907,185 7,200,000 2,000,000 3,309,391 516,605 34,291,084 $

13,136,392 5,221,511 2,907,185 7,200,000 2,000,000 3,309,391 516,605 34,291,084

$ 50,213,750

$ 56,689,784 Tab 4. Page 46

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 4. Page 47

OTHER PROGRAMS BUDGET SUMMARY HOUSING PROGRAMS DEVELOPMENT PROGRAMS OTHER PROGRAMS CENTRAL OFFICE COMPONENT UNITS GLOSSARY AND ACRONYMS

PAGE INTENTIONALLY LEFT BLANK

FY2018 OTHER PROGRAMS OVERVIEW

SUMMARY FY2018 expenditure needs for “Other Programs” total $5,053,024 and is comprised of eleven unique programs which are not contained in either of the Authority’s two programmatic divisions. The revenue sources supporting these activities are derived from a program’s own reserves, earnings from privately managed properties or fee for service agreements. Expenditures and funding gaps included in “Other Programs” are displayed below:

Programs Project Development Financing

Amount $

1,596,915

COCC Specialized Maintenance

869,643

Core Business Service

810,421

COCC Administration

673,321

Communications and Government Relations

448,847

Executive Transformation

301,645

Executive Director Contingency Fund

207,746

Broad Creek Village Center

60,000

201 Granby Building

57,563

Hampton Roads Ventures

20,719

Disposition Support

6,204

Total

NRHA FY2018 Approved Budget

June 2017

5,053,024

Tab 5. Page 1

PROGRAM DESCRIPTIONS Project Development Financing — Dedicated to developing financial strategies and coordinating efforts to provide mixedfinancing initiatives in the renovation, redevelopment or construction of housing.

201 Granby Building Reserves — Accumulated funds from operating the 201 Granby building and proceeds from the sale of the building. Funds can be appropriated with Board approval to fund program gaps and new initiatives.

COCC Specialized Maintenance — A collective group of specialized trades that per- Hampton Roads Ventures — NRHA proform maintenance services primarily to the vides management and services to Hamppublic housing communities. ton Roads Ventures, LLC (HRV), including oversight management for loan servicing, Core Business Service — A project to ex- asset management, compliance and reportpense certain services (IT, Parking, Eming. ployee Assistance Program and Telephone Lines) determined to be an administrative Disposition Support — NRHA provides burden to equitably distribute to the promaintenance of cleared land and tempograms. rary operations support to properties purchased and owned by NRHA. COCC Administration — Reserves from Central Office account used to offset shortfalls from charging management fees as a target reduction measure in select programs. Communications and Government Relations — The department oversees development, planning, implementation and integration of all communications and marketing strategies in support of NRHA’s initiatives and coordinates liaison activities for legislative matters. Executive Transformation — Funds activities that support agency goals including project and program implementation, best practices, and business change. Executive Director Contingency Fund — Funds activities that support internal and external initiatives that are otherwise ineligible under federal programs. Broad Creek Village — Includes the former sites of the Moton and Roberts Village public housing communities that have been cleared and are awaiting development

NRHA FY2018 Approved Budget

June 2017

Tab 5. Page 2

201 GRANBY BUILDING RESERVES

OVERVIEW The 201 Granby Building previously NRHA headquarters, accumulated funds from operations and proceeds from the sale of the building in 2016. Net operating receipts can be appropriated with Board approval to fund program gaps and new initiatives.

FUNDING METHODOLOGY This project is funded from rents charged to the programs based on square feet usage.

PROGRAM INITIATIVES ♦

NRHA FY2018 Approved Budget

June 2017

NRHA’s Administrative offices a re located at 555 E. Main Street. The funding gap for FY2018 is $57,563 and will be funded f rom 201 Granby Building Reser ves.

Tab 5. Page 3

201 GRANBY BUILDING RESERVES FY16 Actual

Revenue:

Net Tenant Rental Revenue

Tenant Revenue - Other

FY17 Approved Budget

832,348 -

Other Fees for Service (External Source)

FY17 Projected Actual

FY18 Approved Budget

Other Revenue (External Source)

97,206

41,458

Management Fees (Interproject)

Other Fees (Interproject)

Appropriation of Reserves

343,367

5,680,769

929,554

384,825

5,680,769

Administration Resident Services Maintenance Program

45,234 -

53,582 -

6,912 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

45,234 1,662 1,224 19,647 81,000

53,582 2,905 2,240 19,324 81,000

6,912 12,635 3,079 81,000

Total Admin & Program Delivery Exp.

148,767

159,051

103,626

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses: Planning Bond Fees

Resident Services Utilities Maintenance Specialized Maintenance Protective Services Housing Assistance Payments NRHA Homebuyer Assistance General Expense Interest Expense

197,900 200,034 55,470 669 17,781

Transfers to Other Projects Capital Expenditures

288,090 -

Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

908,711 20,843

$ $ $

1,093,921 -

40,000 161,938 5,000 18,836 384,825 -

105,395 38,556 9,624 16,384 -

168,247 -

57,563 -

441,832 5,238,937

57,563 (57,563)

6,332,858 -

6,275,295

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

June 2017

Tab 5. Page 4

BROAD CREEK VILLAGE CENTER

OVERVIEW Funds provided in support of the development of forsale homes in the area of the Broad Creek revitalization effort known as Village Center. Project provides for the maintenance of properties yet to be developed at the former site of Moton and Roberts

NRHA FY2018 Approved Budget

FUNDING METHODOLOGY The initiative will be funded with contributions from local funds.

PROGRAM INITIATIVES â&#x2122;¦

June 2017

Activity in 2018 includes maintena nce of cleared land

Tab 5. Page 5

BROAD CREEK VILLAGE CENTER

Revenue:

Net Tenant Rental Revenue

FY 16 Actual

FY17 Approved Budget

FY 17 Projected Actual

FY18 Approved Budget

Tenant Revenue - Other

HUD PHA Grants

Other Government Grants

Interest Income

57,880

50,000

60,000

57,880

50,000

60,000

Administration Resident Services Maintenance Program

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

Total Admin & Program Delivery Exp.

57,880 -

50,000 -

60,000 -

$ $

57,880 -

50,000 -

60,000 -

$ $ $

Earnings from Other Programs Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

June 2017

Tab 5. Page 6

CENTRAL OFFICE COST CENTER (COCC) ADMINISTRATION OVERVIEW Th e Cent ral Office Cost Center (C OCC) r efers to the coll ective gro up of business units of the Authorit y which provide corporat e over sig ht, speciali zed services, or professi onal supp ort which be nefit all or multiple projects or programs (business centers) . When the amoun ts of the COCC are underfun ded, the gap is included in “O ther Programs” to b e appropri ated. See Tab 6 for an e xplanatio n of COCC services, initiativ es an d go als.

NRHA FY2018 Approved Budget

FUNDING METHODOLOGY This project is funded from excess f ees accumulated from prior years for service from the Authority’s Pr ogr ams funded from HUD and other revenue sources.

PROGRAM INITIATIVES •

This ye ar, $673,321 of the Ce ntral Office Cost Center’s offse t rese rve s will be used to fund the gap for the Exe cutive Office , Administration Div ision, and Housing Ove rsight Function.

June 2017

Tab 5. Page 7

CENTRAL OFFICE COST CENTER FEDERALLY AIDED HOUSING Revenue:

Management Fees (Interproject) Other Fees (Interproject)

FY17 Approved Budget

FY16 Actual $

Other Fees for Service( External Source)

FY17 Projected Actual

FY18 Approved Budget

5,214,941 81,000

5,414,052 81,000

5,385,384 81,000

5,420,755 -

30,000

Earnings from "Other Programs"

Appropriations from "Other Programs"

Appropriation of (this project) Reserves

519,333

673,321

5,325,941

6,044,385

5,496,384

6,124,076

Administration Resident Services Maintenance Program

3,081,568 -

3,684,201 -

2,805,130 -

3,722,528 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

3,081,568 423,530 417,307 1,307,862 -

3,684,201 557,191 457,058 1,345,935 -

2,805,130 316,707 424,576 983,032 -

3,722,528 569,488 494,722 1,337,338 -

Total Admin & Program Delivery Exp.

5,230,267

6,044,385

4,529,445

6,124,076

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses: General Expense Interest Expense Equipment (Non Expendable/Hardware) Transfers to Other Projects Interproject Repayments or Advances Other Capital Expenditures

Total Program/Operating Expenses Surplus (Deficit) From Operations

Depreciation (Not Included in Totals)

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

$ $ $

5,230,267 95,674 -

6,044,385 -

4,529,445 966,939 -

673,321 6,797,397 (673,321) -

Provision For Reserves:

NRHA FY2018 Approved Budget

3,276,306 -

June 2017

4,243,245 -

3,569,924

Tab 5. Page 8

COCC SPECIALIZED MAINTENANCE

OVERVIEW A collective group of specialized trades that perform maintenance services primarily to the public housing communities. Services include ground maintenance, electrical work, extermination, painting, plastering, plumbing and heating and other specialized maintenance services

NRHA FY2018 Approved Budget

FUNDING METHODOLOGY The Fund is com prised of earnings derived from cha rged fees for services to housing communities and program s for actual work performed.

PROGRAM INITIATIVES â&#x20AC;˘

June 2017

This yea r $869,643 of Specialized Ma intenance reserves will be used to fund the gap.

Tab 5. Page 9

COCC-SPECIALIZED MAINTENANCE FY17 Approved Budget

FY16 Actual

Revenue:

Other Fees Other Revenue (External Source)

Interest Income Gain/Loss on Disposal Assets Appropriation from (this) Program Reserve

Appropriation of Reserves

FY17 Projected Actual

FY18 Approved Budget

6,490,030 -

6,202,774 1,300

6,307,206 -

6,125,543 82,500

157,947

50,000 671,228

141,555

869,643

6,647,977

6,925,302

6,448,761

7,077,686

Administration Resident Services Maintenance Program

2,221,087 -

2,339,026 -

2,253,908 -

2,423,077 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

2,221,087 77,225 403,529 889,166 603,887

2,339,026 74,255 327,878 941,613 702,309

2,253,908 39,749 345,449 878,061 626,800

2,423,077 22,000 367,698 985,285 967,640

Total Admin & Program Delivery Exp.

4,194,894

4,385,081

4,143,967

4,765,700

69,828 1,947,817 25,000 410,438

82,000 1,985,650 20,571 452,000

69,060 1,699,252 27,445 509,037

79,600 2,079,500 29,886 123,000

6,647,977 -

6,925,302 -

6,448,761 -

7,077,686 -

3,908,409

3,038,766

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses: Resident Services Utilities Maintenance Specialized Maintenance Protective Services General Expense Equipment (Non Expendable/Hardware) Transfers to Other Projects Interproject Repayments or Advances Other Capital Expenditures Total Program/Operating Expenses Surplus (Deficit) From Operations

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

4,049,964

June 2017

Tab 5. Page 10

DISPOSITION SUPPORT

OVERVIEW

FUNDING METHODOLOGY

Support services for grounds and property owned by NRHA

The fund is comprised of earnings derived from fees charged for services for work performed.

PROGRAM INITIATIVES This year, $6,204 of privately managed earnings will be used to fund the gap.

NRHA FY2018 Approved Budget

June 2017

Tab 5. Page 11

DISPOSITION SUPPORT FY17 Approved Budget

FY17 Projected Actual

FY18 Approved Budget

Proceeds from Notes, Loans and Bonds

Proceeds from Property Sales

Other Fees for Service (External Source) Other Revenue (External Source)

FY16 Actual

Revenue:

Other Fees Other Revenue (External Source)

Interest Income

Earnings from Other Programs Appropriation of Reserves

6,204 -

6,204

Administration Resident Services Maintenance Program

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

Total Admin & Program Delivery Exp.

6,204 -

$ $

6,204 -

$ $ $

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

June 2017

Tab 5. Page 12

CORE BUSINESS

OVERVIEW A project created to expense certain services (IT, Parking, Employee Assistance Program and Telephone Lines) determined to be an administrative burden to distribute to the programs. Core Business Service is a collective group of services and activities considered essential to NRHA operations and the well-being of staff.

FUNDING METHODOLOGY The Core Business project is funded by earnings from the Authorityâ&#x20AC;&#x2122;s pr ivately mana ged apartments.

PROGRAM INITIATIVES â&#x2122;Ś

NRHA FY2018 Approved Budget

June 2017

Expense certain I nformation Technology Services and other Employee Benef its as a direct cost to relieve administrative burden to distribute cost to programs.

Tab 5. Page 13

CORE BUSINESS FY17 Approved Budget

FY 17 Projected Actual

FY18 Approved Budget

FY 16 Actual

Revenue:

Interest Income

Other Fees (Interproject) Interproject Repayments Earnings from other Programs

370,950

Appropriation of Reserves Total Revenue

370,950

689,670 689,670

369,212 369,212

598,276 212,144 810,420

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

41,945 271,507 57,498 -

43,720 575,830 70,120 -

60,875 228,369 79,968 -

50,660 674,945 84,815 -

Total Admin & Program Delivery Exp.

370,950

689,670

369,212

810,420

Program Expenses:

Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

370,950 -

689,670 -

369,212 -

810,420 -

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

June 2017

Tab 5. Page 14

EXECUTIVE DIRECTOR CONTINGENCY FUND

OVERVIEW The Executive Director (ED) Contingency Fund has been created to capture costs to support internal and external initiatives that are otherwise ineligible under federal programs. Having the contingency fund allows staff activities to continue which would otherwise be unfunded. It also provides flexibility for unforeseen expenditures which can be accessed with the approval from the Executive Director.

NRHA FY2018 Approved Budget

FUNDING METHODOLOGY The Executive Director Contingency Fund is funded by earnings from the Author ity’s privately mana ged apartm ents.

PROGRAM INITIATIVES Support internal and external initiatives ♦ Support administrative RAD Conversion initiative s ♦

June 2017

Tab 5. Page 15

EXECUTIVE DIRECTOR CONTINGENCY FUND FEDERALLY AIDED HOUSING Revenue:

Interest Income

FY 16 Actual

Other Revenue (External Source)

FY17 Approved Budget

FY 17 Projected Actual

FY18 Approved Budget

Earnings from "Other Programs"

176,988

460,286

492,620

Appropriations from "Other Programs"

Appropriation of (this project) Reserves

Total Revenue

176,988

460,286

492,620

207,746 207,746

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

176,988 -

460,286 -

492,620 -

207,746 -

Total Admin & Program Delivery Exp.

176,988

460,286

492,620

207,746

Program Expenses: General Expense Interest Expense Equipment (Non Expendable/Hardware) Transfers to Other Projects Interproject Repayments or Advances Other Capital Expenditures

Total Program/Operating Expenses Surplus (Deficit) From Operations

$ $

176,988 -

460,286 -

492,620 -

207,746 -

Depreciation (Not Included in Totals)

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

$ $ $

Provision For Reserves:

NRHA FY2018 Approved Budget

June 2017

Tab 5. Page 16

COMMUNICATIONS AND GOVERNMENT RELATIONS

OVERVIEW

FUNDING METHODOLOGY

The Communications and Government Relations department oversees development, planning, implementation and integration of all communications and marketing strategies in support of NRHA’s vision, mission and business objectives, as well as coordinating liaison activities for legislative matters.

The project is funded by earnings from the Author ity’s privately mana ged apartm ents.

Key functions include: media and government relations; website/intranet development and maintenance; social media; newsletters and collateral materials production; presentations; graphic design services; event/tradeshow event planning and management; as well as marketing campaigns and research.

NRHA FY2018 Approved Budget

PROGRAM INITIATIVES • Providing comm unity outreach. • Fostering collaborative relationships. • Legislative advocacy. • Website developm ent.

June 2017

Tab 5. Page 17

COMMUNICATIONS AND GOVERNMENT RELATIONS FY 16 Actual

Revenue:

Net Tenant Rental Revenue

FY17 Approved Budget

FY 17 Projected Actual

FY18 Approved Budget

Tenant Revenue - Other

HUD PHA Grants

Developer Fees

Interest Income

Proceeds from Notes, Loans and Bonds

Other Fees for Service (External Source)

Earnings from "Other Programs"

426,227

443,836

427,879

448,847

426,227

443,836

427,879

448,847

Administration Resident Services Maintenance Program

232,162 -

245,588 -

225,527 -

245,761 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

232,162 44,979 68,296 80,790 -

245,588 78,250 31,852 88,146 -

225,527 64,632 54,684 83,036 -

245,761 87,664 29,485 85,937 -

Total Admin & Program Delivery Exp.

426,227

443,836

427,879

448,847

Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses: Planning Bond Fees

$ $

426,227 -

443,836 -

427,879 -

448,847 -

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

$ $ $

June 2017

Tab 5. Page 18

HAMPTON ROADS VENTURES

OVERVIEW Hampton Roads Ventures (HRV) is a community development investment firm. They partner with public, private sector and non-profit community development organizations to attract private sector investment capital for innovative real estate projects in lower income neighborhoods, particularly inner city and rural communities. Staffed by experienced community economic development professionals, Hampton Roads Ventures is extremely sensitive to the unique opportunities, challenges and constraints facing public sector and non-profit community development agencies.

NRHA FY2018 Approved Budget

FUNDING METHODOLOGY The HRV Management Agreement provides a fee for service and funding to support operating cost. The New Markets Tax Credit (NMTC) program costs and post-closing expenditures of each investment are reflected under HRV as a component unit of NRHA, rather than incorporated in the Authority’s annual budget. NRHA’s budget reflects the revenue from HRV as a fee for service for operational oversight and support provided by NRHA staff.

PROGRAM INITIATIVES •

June 2017

Meet investor requirements of existing Limited Partnership Agreements for NRHA component units.

Tab 5. Page 19

HAMPTON ROADS VENTURES

Revenue:

Net Tenant Rental Revenue

FY 16 Actual

FY17 Approved Budget

FY 17 Projected Actual

FY18 Approved Budget

Tenant Revenue - Other

HUD PHA Grants

Other Government Grants

58,717

15,405

20,719

58,717

15,405

20,719

Administration Resident Services Maintenance Program

21,620 -

11,392 -

11,302 -

11,847 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

21,620 7,832 29,265

11,392 4,013 -

11,302 4,103 -

11,847 4,170 4,702

Total Admin & Program Delivery Exp.

58,717

15,405

20,719

58,717 -

15,405 -

20,719 -

$ $ $

Mangement Fees Appropriations from "Other Programs" Total Revenue

Expenditures Administrative and Program Delivery: Labor:

Program Expenses: Planning Bond Fees

Provision For Reserves: Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

NRHA FY2018 Approved Budget

June 2017

Tab 5. Page 20

PROJECT DEVELOPMENT FINANCING

OVERVIEW

FUNDING METHODOLOGY

Funds provided to support efforts to finance the renovation, redevelopment and/or construction of quality, affordable homes and apartments in sustainable, mixedincome communities.

Advances from Working Fund reserves are provided to cover pre-development cost. Advances are repaid when permanent financing is in place.

PROGRAM INITIATIVES Predevelopment Activity for: • Diggs Public Housing Communities – Phase I & II • 5 t h to 7 t h Bay Development Reposition activities and projects to enhance cash flow in NRHA’s existing rental portfolio.

NRHA FY2018 Approved Budget

June 2017

Tab 5. Page 21

PROJECT DEVELOPMENT FINANCING FY 16 Actual

Revenue:

Net Tenant Rental Revenue

FY17 Approved Budget

FY 17 Projected Actual

FY18 Approved Budget

Tenant Revenue - Other

HUD PHA Grants

Developer Fees

356,610

Other Income Interest Income Proceeds from Notes, Loans and Bonds Appropriation from "Other Programs" Reserves $ Total Revenue

557,299

526,647

796,915

43,812

800,000

400,422

1,357,299

526,647

1,596,915

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program

207,251 -

304,627 -

301,280 -

416,573 -

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees (Interproject)

207,251 10,770 30,365 57,389 69,393

304,627 16,535 53,549 98,930 83,658

301,280 13,559 46,603 92,566 72,639

416,573 25,555 52,112 137,342 165,333

Total Admin & Program Delivery Exp.

375,168

557,299

526,647

796,915

Relocation Demolition Planning

Program Expenses:

Rehabilitation

General Expense Interest Expense Bond Fees Client (New Loans) Principal Payment on Debt Equipment (Non Expendable/Hardware) Transfers to Other Projects Interproject Repayments or Advances Other Capital Expenditures

800,000 -

Total Program/Operating Expenses Surplus (Deficit) From Operations

Appropriation for other program Depreciation (Not Included in Totals)

$ $

Actual Reserves June 30, 2016 Projected Reserves June 30, 2017 Projected Reserves June 30, 2018

$ $ $

375,168 25,254

1,357,299 -

526,647 -

1,596,915 -

Provision For Reserves:

NRHA FY2018 Approved Budget

June 2017

Tab 5. Page 22

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 5. Page 23

CENTRAL OFFICE BUDGET SUMMARY HOUSING PROGRAMS DEVELOPMENT PROGRAMS OTHER PROGRAMS CENTRAL OFFICE COMPONENT UNITS GLOSSARY AND ACRONYMS

PAGE INTENTIONALLY LEFT BLANK

SUMMARY

FY2018 COCC OVERVIEW

Virtually all funding of the Central Office Cost Center (COCC) is derived from NRHA programs tendered for services rendered. FY2018 funding totals $15.5 million. (This amount is gross of $ 2.0 million of inter-project activity between COCC units). Budgeted resources for the COCC can be grouped in four categories below.

Resou rces Amount

Management Fees (Internal P rojects) $

2,354,848

15.2%

P roject Based Voucher - RAD Housing via HUD-approved Safe Harbor F

379,773

2.5%

Development Operations via allocated costs

570,237

3.7%

Capital Fund P rogram 10% allow ancefor direct program administration

600,000

3.9%

Section 8 program via HUD-approved Safe Harbor Fees

742,970

4.8%

P roject Development Financing initiatives via allocated costs

165,333

1.1%

Specialized Maintenance via allocated costs

967,640

6.2%

Capital Fund P rogram for allocated costs

146,064

0.9%

35,188

0.2%

283,262

1.8%

6,245,315

40.3%

6,125,543

39.6%

825,282

5.3%

6,950,825

44.9%

82,500

0.5%

Federally Aided Housing via HUD-approved Safe Harbor Fees

Cottage Bridge via 3% of gross rent Bookkeeping and Asset Management Fees (Multi-family Rental) Subtotal: Other Fees for Service (Internal P rojects) Fees earned for Specialized Maintenance Services Rental Income 555 Main Street Office (other P rgms) Subtotal: Fees for Service and Other Revenue (External P rojects) Specialized Maintenance fees charges Other Revenue for Administration Operations

30,000

0.2%

112,500

0.7%

Capital Fund

148,148

1.0%

Central Office Cost Center Offset

653,603

4.2%

Subtotal:

Reserves or Appropriations (Internal P rojects)

57,561

0.4%

Specialized Maintenance-Admin.

555 E. Main St. Office Building

869,643

5.6%

Government Relations

448,847

2.9%

2,177,802

14.1%

15,486,442

100%

Subtotal: Total Resources:

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 1

Management fees (internal projects) groups amounts tendered to cover services that may not be directly identifiable with the programs benefited i.e. executive office staffing, office administration, bookkeeping, asset management oversight, maintaining computer infrastructure, image management, financial compliance and reporting, and preparing for audits. Other fees for service (internal projects) are tendered for program identifiable, direct use of COCC provided services i.e. rent-based on office square footage, charge for actual time and material spent on maintenance jobs, personal computer software and licensing fees. Fees for service and Other Income (external resources) are funds earned by COCC functions when services are rendered to non-NRHA entities i.e. maintenance of small equipment for third parties. Reserves or appropriations- Reserves are cash balances on hand at the end of a fiscal yearaccumulated from prior years’ operations; Appropriations are current year earnings from one program that are used to support the costs of another program. Five functional areas within the COCC that are budgeted to render services are show below: As

Total $15,486,442 Capital Fund & Enery Management $748,148 4%

Specialized Maintenance $7,077,686 46%

Housing Division Oversight $1,651,761 11%

Executive & Administrative Offices $5,126,004 33%

555 Main Office Building $882,843 6%

The chart above reflects: $7.1 million (46 percent) of the cost for COCC services relates to Specialized Maintenance functions which includes the Ballentine Office facility, the Automotive Shop, as well as 11 additional specialty maintenance shops; NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 2

$5.1 million or (33 percent) of the COCC services cost relate to oversight and support provided by the Executive Offices including Communications and Government Relations, Human Resources and Information Technology, as well as the departments of the Administrative Operations Division which include Budget and Compliance, Finance, and Administrative Services; $882K or (6percent) of the COCC budget relates to costs associated with the office space rental of the 555 Main Street Office Building, $748K or another (4 percent) of the COCC services relates to costs associated with the oversight of the Public Housing Capital program as well as construction management support provided for other affordable housing initiatives; and $1.7 million or (11 percent) of the COCC budget relates to costs associated with the oversight of the Housing Operations Division including the Public Housing ,Project Based Voucher-RAD Projects, Cottage Bridge and Housing Choice Voucher programs; other property and management communities and any supporting grants and initiatives. $9.5 million (61.7percent) of the COCC budget is for staff costs (e.g. labor and fringe benefits) compared to $8.8 million (62 percent) for FY2017. Fees tendered for the above services are included in the appropriate expenditure line items of the Housing, Development or Other program budgets i.e. management fee, administrative cost, maintenance expense. As such, you will not see a “total COCC expenditure” in the summary of the Authority wide budget. Within the COCC functions, the fees earned from the programs are recorded as revenue in the COCC and then used to fund the operations of the COCC functions. The COCC head count of 131 represents 43% of The Authority’s total 304 RFT head count. Total head count is down 2 when compared to FY2017.

Headcount 2017 2018 Chg. COCC Departments Executive and Administrative Office

Housing Division Oversight Specialized Maintenance Capital Fund and Energy Management Total Resources:

NRHA FY2018 Approved Budget

June 2017

54 11 56 12 133

50 12 59 10 131

(4) 1 3 (2) (2)

Tab 6. Page 3

COCC Programs Approved Revenue and Expenditures Approved Revenue

Fiscal Year 2018 Amount

Central Office Cost Center Management Fee (Inter-project) Other Fees for Service (Inter-project) Other Fees for Service (External Sources) Other Revenue (External Sources) Appropriation of (this) Project Reserves Appropriation of Program Reserves Total Approved Revenues

6,245,315 6,950,825 30,000 82,500 1,642,269 535,533 15,486,442

40.3% 44.9% 0.2% 0.5% 10.6% 3.5% 100.00%

Approved Expenditures Labor Employee Benefits Management Fee Expense Other Administration Copiers Equipment General Expense Information Services Insurance - Liability Insurance - Property Maintenance Rent 910 Building Rent 555 Main Street (COCC) Rent 555 Main Street Other Programs

Telephone

Amount 6,930,465 2,610,059 1,124,304 604,589 44,469 133,400 1,000 39,318 55,328 28,477 2,079,500 328,260 424,514 825,282

% 44.8% 16.9% 7.3% 3.9% 0.3% 0.9% 0.0% 0.3% 0.4% 0.2% 13.4% 2.1% 2.7% 5.3%

11,594

0.1%

104,283

0.7%

Utilities

79,600

0.5%

Vehicle

62,000

0.4%

15,486,442

100.00%

Training and Travel

Total Approved Expenditures

Excess/Deficit

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 4

ADMINISTRATIVE SERVICES

(Building Management, Central Files, Purchasing, and Risk Management & Safety)

Key Chal leng es •

Ensuring that the needs of end users are met, while maintaining compliance with statutory, regulatory and policy requirements.

•

Elevating Procurement to a position of strategic importance and encouraging the function to be better recognized as a value generating resource within the agency, where sourcing success is linked to business outcomes.

•

Validating internal service rates to ensure that more competitive pricing for comparable work is not available from other sources.

•

Educating end-users on the importance of document completion to reduce delays and missed deadlines.

•

Transitioning procurement procedures to the new Emphasys Elite Admin Suite.

•

Storage facility for permanent and stored files is not large enough and is filled to capacity.

FY 2 01 7 Accom pl ishm ents •

One Buyer obtained Notary certification.

•

Commonly used stock contracts put in place for next five years. Contracts help to alleviate spend creep and ensure cost containment. This action produced a cost savings and improved turnaround times by combining needs of Facilities Maintenance and Property Management.

•

Successfully executed all facets of NRHA’s move from 201 Granby Street to 555 East Main Street, including: disposition of furniture; maintenance of Royster Building; contract terminations and transfers; establishment of new security access system; relationship building with Harbor Group; creation of a maintenance request process; establishment of schedules for building access, cleaning, and parking; and records destruction.

•

Implemented a Building Maintenance request tracking system identified at 555maint@nrha.us.

•

Established standards for the monitoring of camera footage.

•

Completed the RAMP tool for Housing Authority Insurance Group (HAIG). The RAMP tool is a tool used to recognize and reward members for their risk

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 5

ADMINISTRATIVE SERVICES

(Building Management, Central Files, Purchasing, and Risk Management & Safety) management initiatives. This effort resulted in a dividend check in the amount of $18,127.35 (21.5% of our yearly premium). •

Administered CPR/First Aid training resulting in a $2,250 of savings.

•

Completed third and final phase in the implementation of an agency-wide training and safety awareness program.

•

Obtained approval for the newly written policy’s, standards, and plans on Bloodborne Pathogens and Hearing Conservation.

•

Created a “Damaged Property Policy” encouraging timely reporting in order to support restoration of property damage within the required 72 hour period.

•

Applied for and received VML grant funds and purchased a digital camera, projector and sound meter.

FY 2 01 8 Goa ls (Bui ld ing Mana gem ent - 555 E. Ma in S t. ) •

Conduct a comprehensive appraisal and solicit proposals from property management companies in consideration for the future purchase of 555 E Main Street to establish its assets and liabilities.

•

Prepare and submit a cohesive Access Card Policy to Human Resources for review.

•

Maintain records of maintenance work requests, relay high liability risk to be used for consideration of the purchase of 555 E. Main Street.

FY 2 01 8 Goa ls (C entr al F il es ) •

Purchase a larger folder/stuffer machine to support the increased volume of outgoing correspondence, and to replace the outdated machine.

•

Work with IT Department to implement and train staff on Laserfiche (Electronic Document Management) usage.

•

Replace two full size vans with two smaller vans to provide greater maneuverability in the 555 E. Main St. garage.

•

Enhance training opportunities for staff.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 6

ADMINISTRATIVE SERVICES

(Building Management, Central Files, Purchasing, and Risk Management & Safety) •

Purchase and install proper weight bearing shelving for records volume at the 910 Ballentine Boulevard file location.

FY 2 01 8 Goa ls (P urch as ing ) •

Improve end-user relationships through negotiations of cost of services, and improve transparency through established contracts.

•

Establish protocol for sourcing, negotiating, drafting contracts, and tracking IT procurements.

•

Re-certification of CPPO and CPPB designations.

•

Continue to reduce costs through negotiation, cooperative procurement opportunities, and by combining departmental needs to increase buying power for NRHA.

•

Reduce P-Card stock items purchases by the end-user.

FY 2 01 8 Goa ls (Ris k M anag em ent & S a fety ) •

Promote a safe working environment and minimized accidents for staff, residents, and the general public by maintaining an active interest in safety and identifying corrective measures to eliminate or control recognized safety hazards.

•

Continue to update and create safety policies and procedures to illuminate hazards.

•

Implement new training perspectives for maintenance and property management.

•

Work with outside agencies and security programs to produce site specific emergency management guides for both residents and employees; this will address the procedures to perform a cohesive response in emergency situations.

•

Update all SDS books in the communities and standardize the updating process.

•

Enhance vehicle safety by training all “required” drivers on “Distracted Driving” and implementing a Cell Phone Usage policy for vehicle operators.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 7

Budget & Compliance Key Challenge •

The biggest challenge in FY2018 is to estimate the level of resources that will be needed to support the goal of transforming public housing and balancing the FY2019 budget.

FY2017 Accomplishments • • • • •

Prepared and submitted a balanced FY2018 Annual Operating and Capital Budget. Prepared mid-year and year-end reports to the Board of Commissioners on the Authority’s current fiscal year’s budget expenditures. Provided technical assistance and coordination in the preparation and execution of the operating and capital budget with participants of the budget process. Provided support and assistance to other departments during software implementations, audits, and new programs. Monitored appropriated funds.

FY2018 Goals • • • • • • • • •

Prepare the annual operating budget for approval by the Board. Work with management to identify expenditure reductions and revenue opportunities to assist in balancing the FY2019 budget. Complete the development of, and implement a grants review process. Develop policies and procedures for grants compliance, management, and reporting. Complete software RFP for budgeting software and work to implement an automated, streamlined budget process. Develop processes to closely monitor vacancy and turnover savings. Continue to promote fiscal responsibility among departments by working more collaboratively. Report bi-annually the Authority’s current fiscal position. Prepare and distribute 2018 Program Reserve Book.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 8

Communications & Government Relations Key Chal leng es • •

Website overhaul and redesign. Advancing Virginia state housing policy through Governors Housing Policy Advisory Council (Executive Order 32) and other initiatives with General Assembly, such as study of Economic Impact of Housing Industry in VA. Advocacy with Congress to protect housing choice voucher (HCV), operating and capital funds. Improving citizen/neighborhood perception of HCV program. Enhancement and continued implementation of agency brand as well as “Home Forward” communications campaign.

• • •

FY 2 01 7 Accom pl ishm ents • • • • • • • • •

•

. Planned and implemented successful special events such as Annual Employee meeting and Captains Landing groundbreaking. Created and implemented “Home Forward” branding to include new resident newsletter. Produced FY16 annual report document. Served on VAHCDO board, Legislative Affairs and established first Legislative Committee. In conjunction with VAHCDO protected $10 million in additional funding secured for Virginia Housing Trust Fund in 2016 from budget cuts in 2017. In conjunction with VAHCDO defeated General Assembly proposals that would have ended historic rehabilitation tax credit in 2022 and another to phase it out by 2027. In conjunction with VAHCDO defeated General Assembly proposal to place 5% cap on rent late fees and had issue referred to Virginia Housing Commission. In conjunction with VAHCDO and NAHRO secured Congressional passage of Housing Opportunity through Modernization Act (H.R. 3700). Conceived and lead partnership efforts with VAHCDO and Virginia Housing Alliance to bring over 50 affordable housing advocates to Washington March 28, the largest group for Federal Housing Day so far. In conjunction with Norfolk Chamber of Commerce lead effort encouraging City to adopt Property Accessed Clean Energy (PACE)

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 9

Communications & Government Relations financing program, which resulted in funding added to FY2018 City budget for this activity.

FY 2 01 8 Goa ls • • • • • •

Improve citizen/neighborhood perception of Housing Choice Voucher program. Support major NRHA property management and real estate development initiatives such as “Home Forward,” Ocean View, Broad Creek and repositioning of privately-managed properties. Redesign and launch newly updated website. Provide General Assembly and Congressional delegation regular updates on NRHA activities as well as advocate for positive legislation impacting NRHA operations. Produce organization-wide special events. Effectively represent NRHA in the community and with partner organizations.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 10

Finance Key Chal leng es •

Staff realignment is needed to better meet the diverse, continuously changing and expanding financial service needs required by new programs and initiatives, funding providers, regulatory requirements, as well as program staff.

•

We continue to take on new programs and initiatives that have no additional or inadequate administrative funding for organization support but require significant time to set up, track and draw funding (Jobs Plus grant, SRAP, Online rent payment processing, ROI).

•

We continue to maintain a significant number of “legacy” programs that have no new program initiatives, but require administrative oversight and tracking of phase-down activity; with no new earned fees to cover administrative cost throughout this maintenance and phase down period. Conversion of software from the Masterpiece platform to the Elite Admin Suite for Procurement, General Ledger, Accounts Payable, Grants, and Fixed Assets. Current software in place does not accommodate many of the new initiatives earmarked to be the new norm for NRHA, nor is it an integrated solution for fiscal and programmatic needs. Transitioning from Low Income Public Housing to RAD/PBV based funding, which requires different monthly processing as well as different fiscal year end reporting.

•

FY 2 01 7 Accom pl ishm ents •

Provided accounting oversight for the new renovation of the Merrimack Landing project.

•

Implemented additional procedures to ensure that new contracts between NRHA and the City of Norfolk are appropriately evaluated and accounted for on the financial statements.

•

Continue to update protocol and procedures for management and tracking of inventory and fixed assets between property management, purchasing, and finance personnel.

•

Applied for and obtained renewal of Single Room Occupancy (SRO) vouchers contract before its annual expiration.

•

Worked with consultants in positioning staff to more effectively accomplish NRHA’s goals, as well as afford staff an opportunity to develop in different areas of responsibility and expertise.

•

Completed FY2016 unaudited financial statements by HUD’s August 31st deadline. Completed the FY2016 audited financial statements, with an unqualified (clean) opinion by HUD’s March 31st deadline.

•

Worked closely with the Budget office to define budget revisions for the Community Development Block Grant (CDBG) and CIP programs to consolidate any program years.

•

Began to implement accounting for RAD/PBV conversions of Grandy Village

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 11

Finance 032, Grandy Village 092, North Wellington, and Young Terrace. •

Finished implementing the new Jobs Plus Grant processing and accounting procedures between Finance and the Young Terrace property manager.

•

Provided oversight for the accounting and reporting of the change in Park Terrace’s status after payoff of the VHDA loan.

•

Analyzed and implemented the new Out of School Youth (OSY) grant contract.

•

Completed the new State Rental Assistance Program (SRAP) which will allow NRHA to provide approximately 100 new state vouchers to individuals with intellectual and other developmental disabilities.

•

Implemented additional rent payment option for residents.

•

Evaluated accounting software alternatives and established processes in order to implement and properly account for the new project based voucher developments as well as future developments.

F Y2 0 1 8 Goa ls •

• • •

•

• •

Continue to update protocol and procedures for management and tracking of inventory and fixed assets between property management, purchasing, and finance personnel. Analyze the regulations for the new Grandy VI tax credit development to insure proper accounting and reporting of the entities. Continue to provide accounting oversight for the new renovation of the Merrimack Landing project. Complete the implementation of accounting for RAD/PBV conversions of Grandy Village 032, Grandy Village 092, North Wellington, Diggs Town, and Franklin Arms. Complete FY2017 unaudited financial statements by HUD’s August 31st deadline. Complete the FY2017 audited financial statements, with an unqualified (clean) opinion by HUD’s March 31st deadline. Secure the services of an audit firm to perform NRHA’s annual fiscal year end audit for another five year term. Continue to work with consultants in positioning staff to more effectively accomplish NRHA’s goals, as well as afford staff an opportunity to develop in different areas of responsibility and expertise. Implement new Elite Admin Suite software consisting of Procurement, General Ledger, Accounts Payable, Grants, and Fixed Assets modules, to better position us to meet the future reporting requirements needed for tax credit entities. Assist in the assessment of legacy programs to determine avenues to transition them to preforming assets or to close them out. Assist the Budget Department in a review of the budget preparation and the transaction recording process for Specialized Maintenance operations.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 12

Human Resources Key Chal leng es • • • • • • •

Attracting and retaining talent at affordable cost. Controlling staffing management costs, especially temporary and turnover staffing costs. Improving training efficiencies and managing training costs. Improving performance management and awards. Managing benefit costs. Monitoring and complying with changing legal requirements, particularly those related to compensation and health care reform. Expanding the use of technology to improve administrative efficiencies and service delivery.

FY 2 01 7 Accom pl ishm ents •

• • • • • • • •

•

Administered the Performance Review Summary (PRS) performance evaluation system and coordinated a comprehensive pay-forperformance program for second year; 2017 format included substantial revisions. With the NRHA Board of Commissioners, developed a PRS approach for the Executive Director. Coordinated diversity/inclusion/cultural sensitivity training for NRHA management staff. With the Information Technology department, implemented a new electronic ID badge system; established and administered policies and procedures for system. With the Information Technology and the Communications and Government Relations departments developed and implemented a new email signature policy. Expanded in-house training for the Property Management department and other department and sections, with emphasis on communications. Revised key Human Resources documents, including grievance manual and tuition reimbursement documents. Served as an active member in the Norfolk benefits consortium. Continued to assure organization compliance with health reform mandates, especially the Patient Protection and Affordable Care Act (PPACA); significantly changed employment status policy to comply with terms of the Act. Marketed wellness, disease management, and other health management initiatives.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 13

Human Resources FY 2 01 8 Goa ls • • • • •

Coordinate the recruitment and hiring of chief officers. Effectively and efficiently act on organizational changes in response to implementing grant-based housing and community engagement programs. Review and revise staff training programs. Continue to serve as active member in Norfolk benefits consortium, obtaining and implementing recommendations to manage benefits costs from benefits consultant. Act to assure compliance with new federal mandates, especially the Fair Labor Standards Act (FLSA) final rule, the Patient Protection and Affordable Care Act (PPACA).

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 14

Information Technology Key Chal leng es • • • •

Managing evolving workload with a significantly reduced staff. Continuous review of technology and operational methods seeking ways to reduce costs while ensuring sustainability. Staff transitions emphasize the need for knowledge transfer and keeping skill sets up to date. Maintaining Legacy in-house custom programs for long term sustainability and support.

FY 2 01 7 Accom pl ishm ents • • • • • • • • • • • • • • • • •

Upgrade Elite to 1.9.3 MR8 including Custom Programming for RAD shared certification. Created multiple Elite Environments for Data Conversion, Training and Implementation. TAAG Software Implementation. PBV/RAD Software Interface Implementation and Data Conversion. Tax Credit Software Implementation. Elite Procurement Software Upgrade. Upgrade Access Card Software and Database. Camera Servers and Software Upgrade. Mobile Training Lab (Lap Tops and Mobile Access Point). Audio/Visual and general Technology Upgrade for meeting rooms. Server relocation from 201 Granby to 555 E. Main. Install fiber optics data circuits to midrise communities, 555 E. Main Street and 910 Ballentine Boulevard. Remote office set up for Job Plus in Young Terrace. Implemented new five-year lease for new Telephone instruments. Upgraded HCV Partner Portal. Completed Technology upgrade for Calvert Family Investment Center (FIC). Reconfigured Firewall to allow multiple communities to have access.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 15

Information Technology FY 2 01 8 Goa ls • • • • • • • • • • • • • •

Provide support for Business Units for Technology upgrades as needed. Go Live with Emphasys Admin Suite Financial Accounting software. Upgrade Crystal Server that supports the custom reports function. Upgrade Office 2010 to Office 365. Masterpiece archive server roll out. Active Directory migration to latest version. Assist with the implementation of new Internet Web Site and new Intranet Software. Complete the 910 Ballentine Boulevard server virtualization project. Implement virtualized desktops for the communities and 910 Ballentine Boulevard, including backup provisions. Implement e-mail archiving. Upgrade Servers and storage infrastructure with provisions for backup system enhancements. Upgrade Active Directory to latest version. Implement annual technology life cycle upgrades. Assist in review of Budget software possibilities.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 16

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 17

COCC Functional Groups EXECUTIVE & ADMINISTIVE OFFICES

Line Item Descriptions Resources City Grant

HOUSING MANAGEMENT COCC

Interest Income Management Fee (Interproject)

54,000

) Other Fees (Interproject) ) Other Fees for Service (External Source)

MUTUAL COCC INCOME

TOTAL FOR HSG MANAGEMENT, EXECUTIVE, ADMINISTRATIVE

Transfer from Other Projects Total Resources Expenditures Capital & Multiyear Programs Copiers Depreciation Employee Benefits Equipment Fee For Service General Expense Homebuyers' Assistance Insurance - Liability Insurance - Property Interest Expense Information Services Labor Maintenance Management Fee Expense Other Administration (direct) Principal Payment on Debt Protective Services Rent 910 Building Rent 555 Main Street Bldg COCC

224,560

5,366,755

5,645,315 -

30,000

653,603

119,023

224,560

23,219

6,591

1,095,461 4,400

382,527 6,000

22,420 3,051,859

1,750 1,061,547

478,342

79,194

339,471

3,488 80,804

1,620

420

60,793

29,440

448,847

29,125

6,777,765

748,148

29,810 1,477,988 10,400.00 1,919 24,170 4,113,406 557,536 3,488 420,275

1,464 134,072 1,000 3,398 368,024 146,064 35,053 48,823 -

2,040

5,126,004

1,651,761

Excess/Deficit

-3,939,554

-1,427,201

90,233 -

2,500 -

46,500

Total Expenditures

NRHA FY2018 Approved Budget

5,366,755

1,919

Vehicle

600,000

448,847

Training and Travel

TOTAL FOR COCC

1,186,450

Transfer to other programs Utilities

555 Main Street Other Programs

Rent 555 Main Street Bldg Other Prgms Telephone

SPECIALIZED MAINTENANCE

) Other Revenue (External Source) Appropriation of (this project) Reserves

CAPITAL FUND & Energy Management

6,125,543 -

82,500 1,642,269

7,077,686

13,195 985,285 123,000 55,328 26,558 9,250 2,423,077 2,079,500 967,640 11,000 275,949 -

11,000

535,533 15,486,442

12,714

2,500 25,958 10,600 1,000

4,239

7,750 7,077,686 -

0 44,469 2,610,059 133,400 1,000 55,328 28,477 39,318 6,930,465 2,079,500 1,124,304 604,589 328,260 424,514

825,282

825,282 11,594

550

104,283

79,600

7,750

June 2017

57,561 882,843

9,554

748,148 -

30,000

82,500

46,500 -

6,950,825

869,643

6,777,765

5,366,755

6,245,315 825,282

79,600 62,000 882,843

15,486,442

Tab 6. Page 18

Central Office Cost Center AED For Fin & Administra- Adm Svc & tive Services CFO

Line Item Descriptions

Assistant Executive Director of Housing

Budget & Compli ance

Capital Fund and Energy Manage ment

Executive Government Office Finance Dept Relations

555 Main Street Human ReBldg sources

Resources City Grant Interest Income Management Fee (Interproject)

600,000

1) Other Fees (Interproject)

2) Other Fees for Service (External Source)

825,282

15,000

2) Other Revenue (External Source) 0

Transfer from Other Projects Expenditures Capital & Multiyear Programs Copiers Depreciation Employee Benefits Equipment General Expense Insurance - Liability Insurance - Property Interest Expense Information Services Labor Maintenance Management Fee Expense Other Administration (direct) Principal Payment on Debt Protective Services Rent 910 Building

15,000

Appropriation of (this project) Reserves Total Resources

54,000

119,023

29,125 $

0 448,847

57,561 882,843

15,000

748,148

15,000

54,000

448,847

1,890

2,095

1,756

3,864

1,464

2,095

4,987

2,288

80,053

29,331 400

54,837 1,000

128,435 500

134,072

65,968

356,716

85,937 1,000

12,714

95,446

$ 1,110

1,000

197,422

94,862

156,983

409,225

3,398 368,024

184,660

10,210 947,838

2,000 245,761

2,500 25,958

5,210 272,369

128,920

1,070

11,085

10,275

146,064 35,053

127,438

27,323

71,970

10,600 1,000

75,896

28,627

19,949

20,215

43,239

19,132

87,491

25,197

4,239

33,853

48,823

Rent 555 Main Street Rent 555 Main Street Other Programs Telephone

825,282

Transfer to other programs Training andTravel Utilities Vehicle Total Expenditures

Excess/Deficit

NRHA FY2018 Approved Budget

6,600

3,500

4,400

31,000

7,750

474,512

158,957

250,276

-474,512 -143,957

-250,276

1,150

2,500

6,250

7,750

596,688

748,148

-596,688

June 2017

580

4,100

14,694

550

6,000

413,293

1,438,665

448,847

882,843

490,464

-398,293

-1,384,665

-490,464

Tab 6. Page 19

Central Office Cost Center

Information Services

Line Item Descriptions

Rental Properties 3rd Party Oversight Management Project

Manage- ment Fee Capital Fund

Management Fee Public Housing

Management Fee Project Based VoucherRAD Projects

Management Fee Section 8

Management Fee Specialized Maint

Management Fee Development

Management Fee Hampton Roads Venture

Resources City Grant Interest Income 224,560

Management Fee (Interproject)

146,064

2,354,848

379,773

742,970

967,640

570,237

4,702

379,773

742,970

967,640

570,237

4,702

1) Other Fees (Interproject) 2) Other Fees for Service (External Source) 2) Other Revenue (External Source) 653,603

Appropriation of (this project) Reserves Transfer from Other Projects Total Resources Expenditures Capital & Multiyear Programs Copiers Depreciation Employee Benefits Equipment General Expense Insurance - Liability Insurance - Property Interest Expense Information Services Labor Maintenance Management Fee Expense Other Administration (direct) Principal Payment on Debt Protective Services Rent 910 Building

224,560

3,008,451

$ 3,066 164,068 1,500

54,713

1,919 0 477,137

145,117

13,600

1,525

3,488 59,406

Rent 555 Main Street Rent 555 Main Street Other Programs Telephone

1,040

Transfer to other programs Training andTravel Utilities Vehicle

9,824

Total Expenditures

731,560

204,843

Excess/Deficit

-731,560

19,717

NRHA FY2018 Approved Budget

146,064

June 2017

3,008,451

379,773

742,970

967,640

570,237

Tab 6. Page 20

4,702

Central Office Cost Center

Management Management Fee Housing Fee Cottage Reinven Bridge

Line Item Descriptions

Procurement

Public Housing Property & Asset Management

Client Services

Housing Programs Director & Annual Plan

Community Engagement Specialized Director Main- tenance

Grand Total

Resources City Grant

Interest Income

Management Fee (Interproject)

165,333

35,188

6,245,315

1) Other Fees (Interproject) 2) Other Fees for Service (External Source)

6,125,543

6,950,825

82,500

112,500

869,643

1,642,269

7,077,686

15,486,442

0 13,195

2) Other Revenue (External Source) Appropriation of (this project) Reserves Transfer from Other Projects Total Resources Expenditures Capital & Multiyear Programs Copiers Depreciation Employee Benefits Equipment General Expense Insurance - Liability Insurance - Property Interest Expense Information Services Labor Maintenance Management Fee Expense Other Administration (direct) Principal Payment on Debt Protective Services Rent 910 Building

535,533 $

165,333

35,188

Rent 555 Main Street

5,000 222,585

1,750 408,174

192,849

99,897

58,527

21,850

26,362

8,677

1,545

30,000

275,949

0 44,469 0 2,610,059 133,400 1,000 55,328 28,477 0 39,318 6,930,465 2,079,500 1,124,304 604,589 0 0 328,260

22,577

39,218

15,463

5,908

424,514

360

9,554

825,282 11,594

1,824

2,326

1,106

1,403

89,507 1,000

133,936 500

71,894 4,500

40,401

Rent 555 Main Street Other Programs Telephone Transfer to other programs Training andTravel Utilities Vehicle Total Expenditures

Excess/Deficit

NRHA FY2018 Approved Budget

165,333

26,746

985,285 123,000 55,328 26,558 0 9,250 2,423,077 2,079,500 967,640 11,000 0

8,675

9,040

13,000

3,000

11,000 79,600 7,750

0 104,283 79,600 62,000

373,018

621,306

307,549

152,514

115,273

7,077,686

15,486,442

35,188

-373,018

-621,306 -307,549

-152,514

-115,273

June 2017

Tab 6. Page 21

Central Office Cost Center Specialized Maintenance Automotive Equipment Fund

Line Item Descriptions

City Grant $ Interest Income Management Fee (Interproject) Other Fees (Interproject) Other Fees for Service (External Sourc Other Revenue (External Source) Appropriation of (this project) Reserves Transfer from Other Projects $

Capital & Multiyear Programs Copiers Depreciation Employee Benefits Equipment General Expense Homebuyers' Assistance Insurance - Liability Insurance - Property Interest Expense Information Services Labor Maintenance Management Fee Expense Other Administration (direct) Protective Services Rent 910 Building Rent 555 Main Street Building Telephone Training and Travel Utilities Vehicle

1,001,310 40,000 0

Carpentry Shop

Electrical

Electronics

Exterminator

Grounds

Housing Ops. Bldg

HVAC

Painting

1,028,252 30,000 0

170,374

113,160

412,946 500 0

1,066,035

369,520 12,000 0

1,051,538

375,383

1,041,310 1,058,252

170,374

113,160

413,446

1,066,035

381,520

1,051,538

375,383

$ 0

0 12,678

Specialized Maintenance Adm

Sanitation

Tile

Tool Room

149,550

280,984

106,491

149,550

280,984

106,491

Grand Total

0 0 0 6,125,543 82,500 0 0 0 6,208,043

887,643

959,024

289,571

134,491

265,112

1,410,722

280,628

1,194,639

319,799

748,644

158,310

320,306

7,750 108,797

0 13,195 0 985,285 123,000 0 0 55,328 26,558 0 9,250 2,423,077 2,079,500 967,640 11,000 0 275,949 0 9,554 11,000 79,600 7,750 7,077,686

153,667

99,228

-119,197

-21,331

148,334

-344,687

100,892

-143,101

55,584

-748,644

-8,760

-39,322

-2,306

-869,643

70,879 123,000

125,377

39,873

20,377

43,177 0

238,124

52,000 19,000

517

168,505

3,328 7,558

0 0

54,080

124,491

35,417

46,836

18,149

66,499 30,000 26,394

103,942 133,500 31,328

47,807 10,750 18,974

4,700

5,367

1,500 212,645 287,500 84,396 500

1,000 276,749 360,000 117,776

3,890 107,612 90,950 42,710

57,760 32,350 22,924

98,577 78,950 39,124

491,765 431,250 203,113

1,160 0 165,750 0 1,000

476,004 341,500 188,920

115,234 103,250 45,735

1,700 368,483 13,750 146,246 9,500

35,223

76,122

4,536

1,080

4,284

45,470

17,710

1,500

79,957

1,000

2,000

1,000

9,554 2,000

4,000

79,600

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 22

PAGE INTENTIONALLY LEFT BLANK

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 23

Central Office Cost Center

OVERVIEW of Funding Methodology and Services Provided

The Central Office Cost Center (COCC) re fe rs to the colle ctive group of busine ss units which provide corporate oversight, spe cialized se rvices, or professional support benefitting all or multiple proje cts or programs (business cente rs) of NRHA, but whose se rvices may not be re adily identifiable to a particular one. So me services of the COCC units are targeted to benefit all programs of NRHA while othe rs benefit subse ts of the Agency: 1) Units that benefit all programs of the Authority that require overhead recovery follow. Organizationally, these units are a part of the Administrative Operations Division or Executive Offices and include: • • • • • • • •

Administrative Services Department (including Procurement) Budget & Compliance Department Chief Financial Officer Communications and Government Relations Executive Office Finance Department Human Resources Information Technology

2) COCC units that benefit Property Management Functions and support the administration of the Housing Choice Voucher Program include: • • • • • • • • • •

Chief Housing Officer Capital Fund Program Management Public Housing Property Management, as well as Project Base Voucher Property Management Public Housing Annual Plan Coordination Community Engagement Initiatives Asset Management Function Resident Services (Central Oversight) Rental Properties-3rd Party Management Oversight Specialized Maintenance

The costs of each of the units listed above are recovered from the benefiting properties, projects, and programs under three different methodologies; Fee for service, Proration of Centralized Front Line Costs, and OMB-Compliant Indirect Cost Allocation plan.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 24

FEE FOR SERVICE This method involves charging a management fee, service fee, and other allowable fees for those properties, projects, and programs consistent with eligibility rules. Public Housing, the Capital Fund Program, and the Housing Choice Voucher Program are examples of programs that allow fees for services as the basis for recovering overhead. Fees are also charged to external sources when services are rendered to nonaffiliated agencies. PRORATION OF CENTRALIZED FRONT LINE COSTS Some properties and programs allow centralized “front line” activities such as intake and security, to be prorated – and the cost distributed to the benefitting properties based upon the number of units or the number of bedrooms. OMB-COMPLIANT INDIRECT COST ALLOCATION PLAN Properties, projects, and programs that do not allow fee for service and/or proration may receive an allocation of COCC Indirect Costs based upon an Indirect Cost Allocation Plan (CAP). SERVICES PROVIDED An overview of the services provided by each unit of the Central Office Cost Center is provided on the following pages. Asset Management Department The Asset Management department supports the public housing communities by supplying various services including: • maintaining the Public and Indian Housing Information Center (PIC) public housing report system and the EIV system thus assuring the integrity of the data that is reported to HUD • maintaining statistical analysis of public housing demographics and community activity data • supplying the AMP managers with tools to assist in the management of their community - monthly report card (a condensed monthly financial report), • monitoring and inventory oversight including establishing procedures and processes, training staff, problem solving, annual physical inventory and reconciliation The Asset Management department also conducts on-going systems training and refresher sessions to the AMP staff as needed. The department assists the AMP managers in gathering the information required for their HUD on-site review and reviews the files and records for HUD compliance. The department also manages the NRHA fraud hotline.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 25

Chief Financial Officer (CFO) The Chief Financial Officer provides oversight of the Authority's Finance and Administration business departments which provides expert supportive services and administrative data to ensure that all other business areas of the Authority are able to contribute to the achievement of the mission of the organization. The departments reporting to the CFO of the Administrative Operations Division are Finance, Structural Finance, Budget and Compliance, and Administrative Services. The CFO office is responsible for ensuring the organization infrastructure links goals, activities and people through planned processes and systems in a manner to support the vision and growth of NRHA. Chief Housing Officer (CHO) The Chief Housing Officer provides oversight service to five major Departments at NRHA. The departments are Property Management, Client Services, Facilities Management, Specialized Maintenance and Housing Choice Voucher. The CHO office researches all housing policies effecting the five departments and makes recommendations and changes to the policies and procedures. Grants, plans and reports are reviewed and Approved for submission to HUD and other governmental agencies. Periodic reviews are conducted by the CHO office to ensure that NRHA is in compliance with the laws for all Governing Agencies. Budget and Compliance Department The Budget & Compliance Department is responsible for coordinating the preparation of the financial expression of the operating and capital plan. The annual operating budget and capital budget managed by this function approximately $100 million per year. Specific support services provided includes preparation of budget guidelines and instructions, coordination of budget preparation and review, providing feedback of budget status and approved budgets, publishing the budget document, providing budget and other analytical and reporting needs, monitoring budget, reporting and compliance oversight, and providing assistance on budget and compliance issues. The Budget and Compliance Department also serves as a liaison with funding providers, and coordinates many of the compliance audits for the Authority. Capital Fund and Energy Management Department The Capital Fund and Energy Management Department provides assistance to public housing programs through the development, financing, and modernization of public housing projects; vacancy reduction; replacement of obsolete utility systems and equipment; planned code compliance; management improvements; demolition and replacement of public housing units; resident relocation; empowerment and economic self-sufficiency of public housing residents; and resident security and safety improvements.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 26

The department directly provides the following services: strategic planning, physical needs assessments and capital planning, environmental review, construction management, architectural design and review, contract administration, field inspection, and energy management.

Executive Office The Executive Office is lead by the Executive Director and is responsible for casting the vision of the organization and providing oversight of the direction and administration of all NRHA operations and its affiliate organizations. Departments reporting to this office include Government Relations, Human Resources and Information Services, in addition to the three executive officers - Chief Finance Officer, Chief Housing Officer, and Chief Development Officer. Finance Department NRHAâ&#x20AC;&#x2122;s Finance department bears responsibility for monitoring the fiscal integrity of the Authority. The major charge of the department is ensuring asset identification and control, providing sound fiscal guidance, and performing traditional financial operations such as: Accounts Payable (A/P), Accounts Receivable (A/R), payroll etc., and monitoring compliance with financial mandates. Specific services provided for NRHA programs include disbursement of all NRHA funds, processing and payment of biweekly payroll, draw-down of all government revenue, track and report on status of NRHA reserves and inter-project advances, tenant accounting for resident balances, tracking program notes and A/R, grant accounting, cash and investment management, financial reporting, capital asset, land inventory accounting, supply inventory accounting, contract reporting and tracking, regulatory reporting, accounting for NRHA debt obligations, COCC/internal service fund accounting, maintain general ledger and chart of accounts, accounting for component units, maintenance of cost allocation system and evolving fee for service structure, third party property management monitoring and bookkeeping, fiscal agent accounting services, and annual financial plus other audits. Communications and Government Relations The Communication and Marketing Department is responsible for every aspect of NRHA's internal and external communications. The department answers requests for information, produces multiple publications as well as managing the intranet and website. They are also responsible for customer relations; special events; marketing NRHA's program and services; public and media relations and monitoring and communicating legislative changes impacting NRHAâ&#x20AC;&#x2122;s operations.

Human Resources Human Resources (HR) performs professional, technical, and administrative functions on behalf of the organization in staffing, compensation, benefits, training and

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 27

development, human resources policy development and enforcement, employment law compliance, employee relations, and other internal administration. Information Services The Information Services (IS) department provides a wide range of technology services to the operating divisions of the NRHA to: 1) Ensure that technology assets are fully operational for all users in support of daily business needs, 2) Provide security for The Authorityâ&#x20AC;&#x2122;s data from unauthorized access using industry best practices security measures, and performs daily backups of that data utilizing off-site storage, and 3) Maintain vendor-provided and internally-developed custom applications to serve the business needs of the organization. The department is organized into the following two main sections. 1) The Technology Systems group maintains all hardware including PCs, servers, telecommunications facilities, infrastructure components including telephones and Multi-function copier devices. The Help Desk is under this group and provides direct customer support via telephone and dispatched technician assistance. 2) The Business Systems group works closely with our vendors to keep that software â&#x20AC;&#x153;up-to-dateâ&#x20AC;? and operational and they provide extensive system and business needs analysis in the development of custom in-house applications to serve the unique needs of our departments. This group provides significant direct support to all areas of management and staff by assisting in application usage, and providing custom reporting as needed.

Administrative Services Department Administrative Services Department provides a wide array of services to support all Authority operations. The Procurement Services Section develops, recommends, and establishes procurement policies and procedures; serves as internal consultant on procurement policy and procedures; oversees centralized small purchases, survey and disposition of expendable and non-expendable assets; physical inventory of assets; administers credit card purchasing program; administers desktop office supply delivery program; provides centralized supply chain management, primarily for Housing Operations; collaborates with Economic Opportunities Office in outreach to Section 3 and MWBE vendors. The Administrative Services Section manages mail services (incoming, distribution, bulk); Central Files (document management, records retention and storage) parking administration; cellular telephones; vehicle pool; service billings and payments; customer service.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 28

The Property Management Section manages the 201Granby building and contract administration with 3rd party realtor. The Safety and Risk Management Services provides workers compensation management; procurement and claims management of general liability, property, auto and boiler insurance; employee safety and risk management); conducts/facilitates employee and resident training in risk management and OSHA compliance; loss prevention, control and accident investigations; and coordinates emergency incident response using a team approach. Public Housing Property Management The Public Housing Property Management department provides managerial direction for the operations of all Public Housing communities to ensure that affordable, safe, decent and sanitary housing is available for qualified individuals and families through ongoing monitoring of the physical, management, and financial condition of each community. The Property Management Director develops, coordinates, and oversees operational strategies for assigned communities. In addition, the Property Management assures compliance with HUD public housing rules and regulations, equal housing laws, local ordinances, and American with Disabilities Act (ADA) laws. The Director of Property Management also provides supervision of activities of assigned managers to ensure effective operation of department. Rental Properties - 3rd Party Management Oversight NRHA has several rental properties which it either owns or has ACC compliance oversight responsibility for whose daily operations are managed by third party realty companies. The COCC third Party Management Oversight function serves to: assure contract compliance; monitor property performance; resolve issues related to contractorâ&#x20AC;&#x2122;s property management; maintain positive relations with contractor; monitor expenditures for conformity with budget; recommend housing policies, programs, and procedures; monitor compliance with laws and regulations; coordinate asset management functions with NRHAâ&#x20AC;&#x2122;s managed public housing operations; coordinate property inspections according to UPCS standards set by HUD; randomly review records to ensure they are maintained properly; monitoring review by HUD and VHDA to ensure corrective action; and contract negotiation. Resident Services Central PH Coordination Included in the COCC is the supervision only for the central resident service functions that support the public housing residents. The functions supervised include workforce development, resource development, neighborhood management and youth program coordination and community engagement.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 29

Resident Services Resource Development The Resident Resource Development Department performs tasks to establish funding resources to support Client Services programs and services. Tasks include: • researches public housing social service issues and latest trends; • recommends resident programs policies, programs, and procedures; • develops and coordinates grants; • identifies, develops and coordinates resource initiatives; • maintains current demographic and statistical data on residents and applicants; • conducts annual evaluation of programs and services; and • develops process for establishing a 501C (3) designation for the purposes of increasing funding opportunities. Annual Plan Coordination Included in the COCC budget are the cost associated with is the task to coordinate the development of the draft annual plan, disseminate the draft, conduct meetings with residents, staff and others, and present the plan to interested parties, present to the Board and submit to HUD. Prior to developing the draft, a review of HUD guidelines for changes and or mandates required by HUD must be conducted. After submission, follow up with HUD for approval and provide feedback to staff on the contents of the plan.

Specialized Maintenance Shops Specialized Maintenance Shops perform services that maintain or improve the physical environment of our housing communities and programs. These services include ground maintenance, electrical work, extermination, painting, plastering, plumbing and heating and other specialized maintenance services. The shops charge fees for services to the housing communities and programs for actual work performed generating income to offset expenses.

NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 30

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NRHA FY2018 Approved Budget

June 2017

Tab 6. Page 31

COMPONENT UNITS BUDGET SUMMARY HOUSING PROGRAMS DEVELOPMENT PROGRAMS OTHER PROGRAMS CENTRAL OFFICE COMPONENT UNITS GLOSSARY AND ACRONYMS

PAGE INTENTIONALLY LEFT BLANK

FY2018 COMPONET UNITS OVERVIEW

FY2017 omponent Units Overview

SUMMARY Th e Auth orit y’s c o m p on ent un its ar e di s cret el y pr e se nt e d. Di scr ete ly pr es ent e d c om p onent unit s ar e enti tie s th at are le ga ll y s e par at e f r o m t h e A ut h or i t y , b ut f or w h i c h t h e A ut h or i t y is f i n a nci al ly a cc o unt a bl e, or wh ose r el ati onsh i ps wi th the Author ity a r e s u ch t hat e xc l us i on woul d c a use t he Auth or ity ’ s fin an ci al stat e m ent s t o be mi sl ea di ng or in c o m pl ete. Th e c om p on ent un its are e x cl ude d fr om the a uth orit y’s t o tal s t o e m ph as iz e they ar e leg al ly s e par at e f r om t h e A ut h or i t y . Th is s ect ion in cl udes c o m p on ent un its, Ham pt on R oa d s V ent ures L . L . C . , M i s s i on C o l l e g e A p a r t m e n t s , L.P. ( MCA), Monr oe Buil di ng a n d N or f ol k C o m m un i t y C ol l e g e C a m p us C o r p or a t i on s ( N C C C C) . Th e budg et s are in cl ude d in t h e Auth ori t y's re por t ing entit y be ca us e of the sig nif ic an ce of their operat i on al or fi na n ci al r el at ions hi p s with Th e Auth orit y. Ha m pt on R o a ds V ent ur es, Mis si on Coll eg e Apart me nts an d Norf ol k Comm un ity Coll eg e Ca m pus Cor p or ati on s h a ve the ca le n d ar y ear - en d date of Dec e m ber 31.

NRHA FY2018 Approved Budget

June 2017

Tab 7. Page 1

CHALLENGES Non Applicable

MAJOR GOALS 

Continue operational and maintenance activities

NRHA FY2018 Approved Budget

June 2017

Tab 7. Page 2

HAMPTON ROADS VENTURES L.L.C. (HRV) H

OVERVIEW Hampton Roads Ventures (HRV) is a limited liability company formed in 2003. HRV is a qualified community development entity that holds new market tax credit allocation authority to be used for investment in qualified active low-income community businesses.

FUNDING METHODOLOGY The NMTC Program provides tax credit incentives to investors for equity investments in certified Community Development Entities, which invest in lowincome communities.

PROGRAM INITIATIVES â&#x20AC;˘

NRHA FY2018 Approved Budget

June 2017

The goal of the program is to spur revitalization efforts of low-income and impoverished communities

Tab 7. Page 3

HAMPTON ROADS VENTURES L.L.C. (HRV) CY 14 Actual

Mission College Revenue: Operating Receipts Subsidy/Grants Admin Subsidy/Grants Program Interest

Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program Total Labor Other Administration Employee Benefits Management Fee Total Admin and Program Delivery Expenses Program Expenses: Resident Services Utilities Maintenance Housing Assistance Payments Protective Services General Expense Interest Expense Other Total Program Expenses Total Operating Expenses Surplus (Deficit) From Operations NonOperating Expenses: Equipment (Non Expendable/Hardware) Capital Improvements Principal Payment on Debt Distribution of Surplus Cash Total NonOperating Expenses Other Financing Sources and Uses: Interproject Transfers IN(OUT) Interproject Repayments (Advances) Client Repayments (New Loans) Proceeds from Notes Proceeds from Sale of Property Reserves Total Other Financing Sources and Uses TOTAL EXCESS (DEFICIT) Depreciation (Not Included in Totals) Provision For Reserves: Actual Reserves December 31, 2014 Actual Reserves December 31, 2015 Actual Reserves December 31, 2016 Projected Reserves December 31, 2017

NRHA FY2018 Approved Budget

CY 16 Actual

CY17 Approved Budget

920,631 5,998 237,764

1,422,035 3,148 446,573

968,952 1,502 523,497

1,285,035 100,000 260,000

1,164,393

1,871,756

1,493,951

1,645,035

214,232 -

247,486 -

276,530 -

320,000 -

214,232 -

247,486 -

276,530 -

320,000

214,232

247,486

276,530

320,000

$ $

718,556 718,556 932,788

876,468 876,468 1,123,954

684,604 684,604 961,134

829,800 829,800 1,149,800

231,605

747,802

532,817

495,235

Other Total Revenue Operating Expenses:

CY 15 Actual

$ $

$ $ $ $ $ $ $ $

231,605

747,802

532,817

495,235

5,988,514 $

6,736,316 $

7,269,133 $

June 2017

7,764,368

Tab 7. Page 4

MISSION COLLEGE APARTMENTS, L.P. (MCA)

OVERVIEW Mission College Apartments, L.P. is a tax credit development; owned by a limited partnership (MCA) with NRHA as the general administrative overview. There are 260 units of housing for low-tomoderate income families managed by S/L/ Nusbaum Realty Company.

FUNDING METHODOLOGY Tenant payments for rent.

PROGRAM INITIATIVES â&#x20AC;¢

NRHA FY2018 Approved Budget

June 2017

General operations and maintenance

Tab 7. Page 5

MISSION COLLEGE APARTMENTS, L.P. (MCA) CY 14 Actual

CY 15 Actual

CY 16 Actual

2,298,324 3,112 233,246

2,316,468 2,832 264,794

2,342,291 2,666 266,966

2,367,291 2,400 276,966

2,534,682

2,584,094

2,611,923

2,646,657

310,920 -

284,773 -

355,502 -

320,000 -

310,920 88,968

284,773 86,716

355,502 88,520

320,000

399,888

371,489

444,022

87,000 407,000

$ $

252,299 437,755 960,747 396,438 2,047,239 2,447,127

266,454 594,093 962,037 438,550 2,261,134 2,632,623

267,408 606,367 969,462 409,073 2,252,310 2,696,332

268,000 600,000 965,000 410,000 2,243,000 2,650,000

87,555

(48,529)

(84,409)

(3,343)

79,490 40,831 120,321

85,070 85,070

89,060 2,255 91,315

Mission College Revenue: Operating Receipts Subsidy/Grants Admin Subsidy/Grants Program Interest Other Total Revenue Operating Expenses:

NRHA FY2018 Approved Budget

$ $

$ $ $

(32,766) 511,576

June 2017

(133,599)

(175,724)

513,517

508,077

CY17 Approved Budget

93,000 93,000 (96,343) 503,000

Tab 7. Page 6

MONROE BUILDING GOVERNORS SCHOOL FOR M THE ARTS

OVERVIEW The City of Norfolk is working with the Governor’s School for the Arts (GSA) on a proposal to renovate the Monroe Building, on Granby Street in Downtown Norfolk, for the purpose od consolidating several components of the GSA’s operations.

FUNDING METHODOLOGY The $9.7 million transaction utilized state and federal historic rehabilitation tax credits, a private donation, City of Norfolk funding, and a leveraged loan.

PROGRAM INITIATIVES •

•

NRHA FY2018 Approved Budget

June 2017

Building renovation is expected to be fully completed by spring 2014. Consolidation of GSA’s administrative and primary educational spaces at the Monroe Building. The Monroe building will house facilities serving the Wells Theatre and will be used by the Virginia Stage Company.

Tab 7. Page 7

MONROE BUILDING GOVERNORS SCHOOL FOR THE ARTS (GSA) Approved Cumulative Budget

Revenue: Operating Receipts Subsidy/Grants Admin Subsidy/Grants Program - CIP Interest Appropriation of Project Reserves

Other - Investor Equity Total Revenue Operating Expenses: Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program

Cumulative Actual CY 2014

Cumulative Actual CY 2015

9,741,017

457,915 620,000 6,681,968

467,563 109,249 159,671

477,416 99,381 -

487,479 110,227 -

9,741,017

7,759,883

736,483

576,797

597,706

550 -

2,652 -

2,185 20,937 20,937

CY16 Approved Budget

CY17 Approved Budget

2,142 -

$ Total Labor Other Administration Employee Benefits Management Fee Total Admin and Program Delivery Expens $

19,500 19,500

19,965 19,965

20,444 20,444

Program Expenses: Resident Services Utilities Maintenance Housing Assistance Payments Protective Services General Expense Interest Expense Other Total Program Expenses Total Operating Expenses

12,835 117,726 252,107 382,668 402,168

116,013 210,001 326,014 345,979

122,124 210,995 333,120 353,564

123,078 185,390 308,468 329,405

390,504

223,233

268,300

Surplus (Deficit) From Operations NonOperating Expenses: Equipment (Non Expendable/Hardware) Building and Capital Improvements Land Acqusition Principal Payment on Debt Distribution of Surplus Cash Total NonOperating Expenses

$ $ $

9,741,017

7,357,715

9,741,017

55,607 11,687,494 1,000,003 2,769,393 18,297 15,530,794

23,181 267,942 291,123

76,306 36,700 113,006

129,676 36,216 165,892

8,282,328 (109,249) 8,173,079 -

(99,381) (99,381) (0)

(110,227) (110,227) 0

(102,409) (102,409) (0)

310,801 9,494

310,801 2,517

9,741,017

Other Financing Sources and Uses: Interproject Transfers IN(OUT)

Interproject Repayments (Advances) Client Repayments (New Loans) Proceeds from Notes Proceeds from Sale of Property Reserve Deposit of Excess Operaating Cash Total Other Financing Sources and Uses TOTAL EXCESS (DEFICIT)

$ $

Depreciation (Not Included in Totals) Amortization (Not Included in Totals) Provision For Reserves: Actual Reserves December 31, 2014 Actual Reserves December 31, 2015 Projected Reserves December 31, 2016 Projected Reserves December 31, 2017

NRHA FY2018 Approved Budget

$ $ $ $

302,089 22,442 $

311,313 23,449

267,609 $

257,741 $

268,587 $

June 2017

260,769

Tab 7. Page 8

NORFOLK COMMUNITY M COLLEGE CAMPUS CORPORATION (NCCC)

OVERVIEW Norfolk Community College Campus is a non-stock corporation which was organized in 1994 for charitable and educational purposes including developing and maintaining a public educational facility.

FUNDING METHODOLOGY The Authority appoints the members of NCCC, and guarantees the payment of some revenue bonds sole from the source of the revenues.

PROGRAM INITIATIVES â&#x20AC;¢

NRHA FY2018 Approved Budget

June 2017

Lease revenues are expected to equal bond expenditures each year.

Tab 7. Page 9

NORFOLK COMMUNITY CAMPUS COPRORATION (NCCCC) FEDERALLY AIDED HOUSING Revenue:

Net Tenant Rental Revenue

CY 14 Actual

CY 15 Actual

CY17 Approved Budget

CY 16 Actual

Tenant Revenue - Other HUD PHA Grants Other Government Grants Interest Income Proceeds from Notes, Loans and Bonds Other Revenue (External Source) Total Revenue

241,388

163,939

113,631

70,000

1,735,000

1,820,000

610,000

645,000

44,703

31,591

10,750

10,000

2,021,091

2,015,530

734,381

725,000

Expenditures Administrative and Program Delivery: Labor: Administration Resident Services Maintenance Program

Total Labor Other Administration Other (Interproject Fee for Services) Employee Benefits Management Fees

11,935 13,000

12,150 13,000

12,150 -

12,250 -

Total Admin & Program Delivery Exp.

24,935

25,150

12,150

12,250

277,636 5,000 1,735,000 -

200,838 5,000 1,820,000 -

140,372 2,500 610,000 -

100,000 2,500 645,000 -

2,042,571 (21,480)

2,050,988 (35,458)

765,022 (30,641)

759,750 (34,750)

129,669

99,028

64,278

Program Expenses: Interest Expense Trustee Fees Client (New Loans) Principal Payment on Debt Equipment (Non Expendable/Hardware) Other Capital Expenditures Total Program/Operating Expenses Surplus (Deficit) From Operations

Depreciation (Not Included in Totals)

Actual Reserves December 31, 2014 Actual Reserves December 31, 2015 Actual Reserves December 31, 2016 Projected Reserves December 31, 2017

$ $ $ $

Provision For Reserves:

NRHA FY2018 Approved Budget

165,127

June 2017

Tab 7. Page 10

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NRHA FY2018 Approved Budget

June 2017

Tab 7. Page 11

GLOSSARY AND ACRONYMS BUDGET SUMMARY HOUSING PROGRAMS DEVELOPMENT PROGRAMS OTHER PROGRAMS CENTRAL OFFICE COMPONENT UNITS GLOSSARY AND ACRONYMS

BUDGET GLOSSARY The Budget Document contains a variety of terms, phrases, and references to programs that are not generally familiar. Some are unique to governmental budgeting or housing agencies; some are unique to NRHA. This glossary made liberal use of glossaries already compiled by other governmental entities and of NRHA’s independent auditors. In all instances, terms are defined as they are used in NRHA’s budget. Account – A separate financial reporting unit for budgeting, management, or accounting purposes. All budgetary transactions (revenue or expenditure) are recorded in accounts. Several related accounts may be grouped together in a fund.

essential to the accomplishment of program objectives. At NRHA, direct program administration costs are captured in the activity “administration” or “other administration”. Indirect administrative costs are captured in the line called “Allocated Administration Costs”.

Accounting System – The total set of records and procedures which are used to record, classify, and report information on the financial status and operations of an entity or fund.

Advances – The temporary loan of cash from one program to another in anticipation of the future repayment.

Accounts Payable (A/P) - is the obligation that a business owes to its creditors for buying goods or services. It is the unpaid invoices, bills, or statements for goods or services rendered by outside contractors, vendors or suppliers. Accounts Receivable (A/R) - Money which is owed to a company by a customer for products or services provided on credit. A specific sale is generally only treated as an account receivable after the customer is sent an invoice. Accrual – A method of accounting that recognizes the financial effect of transactions, events and inter-fund activities when they occur, regardless of the timing of related cash flows. Acquisition – Costs associated with the actual purchase or other acquisition of land. Activity – A specific line item capturing the cost of work performed to accomplish a function, project or program for which a governmental unit is responsible. Administration (also Administrative) – Costs associated with the general management, oversight, coordination, monitoring and evaluation of program. While these costs are not a component of the final work product, they are NRHA FY2018 Approved Budget

Allocations – The allowable costs of services provided by a governmental unit on a centralized basis to its departments and units; these central service costs are accumulated during the month then distributed (or allocated) to the appropriate programs based on the relative benefit received – as defined by a documented central service cost allocation plan. The services are necessary for the function of the organization as a whole, but cannot be directly assigned to one program. i.e. accounting, computer support, human resources, etc. or are considered more efficient to administer centrally i.e. (liability insurance, office rent, division general office expenses). Amendment – A change to an adopted budget which may increase or decrease a fund total and requires Board of Commissioner approval. American Dream Down Payment Initiative (ADDI) – Provides down payment, closing cost and rehabilitation assistance in the amount of $10K or 6% of the home’s purchase price to eligible individuals to help increase the homeownership rate among minority and lower-income households. Americans with Disabilities (ADA) – Civil rights protection for individuals with disabilities similar to those provided to individuals on the basis or June 2017

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race, color, sex, national origin, age and religion. It guarantees equal opportunity for those with disabilities in public accommodations, employment, transportation, state and local government services and telecommunications. Administrative Operating Cost - i.e. legal, consultant, sundry admin, office supplies, training, travel, vehicles, employee recognition, printing and reproduction, mileage Administrative Overhead- Fixed Cost associated with doing business. Examples include rent, telephones, PC software, copiers/printers, PC Maintenance. Annual Contributions Contract (ACC) – Each public housing project is covered by an ACC which is executed between HUD and the PHA and sets forth the specific obligations and responsibilities of each party in the implementation of the Public Housing Program. Appropriation – An authorization made by NRHA Board of Commissioners, which permits NRHA to incur obligations and to make expenditure of resources. An appropriation is a specified sum of money from a specified fund for a specific purpose. Approved Budget - The financial plan of revenues and expenditures for a fiscal year that are adopted once they are approved by the Board of Commissioners. Audit – Systematic collection of sufficient, competent evidential matter needed to attest to the fairness of the presentation of the Authority’s or service provider financial statements. The audit tests the Authority’s accounting system to determine whether the internal accounting controls are both available and being used. Authority – Refers to Norfolk Redevelopment and Housing Authority. Available Fund Balance – That portion of a fund balance available within the current period or soon enough thereafter to be used to pay liabilities of the current period. Balance Budget – Total revenues equal total expenses. Balance Sheet – That portion of the Authority’s financial statement that discloses the assets,

NRHA FY2018 Approved Budget

liabilities and reserves. The sheets reflect the balances of specific government funds as of specific date. Basis of Accounting – A term used when revenues, expenditures, expenses, transfers, assets, and liabilities are recognized in the accounts reported in the financial statements. Specifically, it relates to timing of measurements made, regardless of nature to the measurement, on the cash, modified accrual or accrual method. Beginning/Ending Balance – Cash resources available in a fund from the prior/current fiscal year after payment of the prior/current fiscal year’s expenditures. This is not necessarily cash on hand. Blighted Area – Is an area and or structure of a community which constitutes physical, social or economic liabilities. Redevelopment is in the interest of the people of the community and the city. Board of Commissioners – (BOC) Locally appointed citizens who serve as the direct supervisor and policy makers of a local public agency for a specified term, usually without financial compensation. Bond Fees – Funds received to pay down principal debt of a loan. Broad Creek Village Center - Includes the former site of the Roberts Village public housing community that has been cleared and is awaiting development. Budget (Operating) – A plan of financial operation embodying an estimate of proposed expenditures for a given period (typically a fiscal year) and the proposed means of financing them. Proposed budget is drafted first. Once it is approved and adopted by the Board, it becomes the “Approved Budget.” Budget Amendment– A procedure to revise a budget appropriation either by: a) NRHA Board approval via adoption of a supplemental Resolution for any addition appropriation, or b) Chief Executive Officer approval for any interdivisional or inter-fund adjustments. Budget Calendar – Key date schedule NRHA follows in the preparation, adoption, and implementation of the budget. The calendar June 2017

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begins with the issuance of the budget preparation package; ends with adoption of the budget by resolution of the Board of Commissioners.

physical improvements to be incurred over a fixed period of several future years.

Budget Document – A bound version of approved budget authorizations presented as a comprehensive financial program.

Capital Improvement Program Independent (CIP-I) – A short-range plan, usually four to six years, which identifies independent projects, provides a planning schedule and identifies options for financing the plan.

Budgetary Control – The control or management of a governmental unit or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of authorized appropriations and available revenues.

Capital Improvement Program Neighborhood (CIP-N) – A short-range plan, usually four to six years, which identifies neighborhood projects, provides a planning schedule and identifies options for financing the plan.

CHDO Support & Administration – Expenditures relating to the Community and Housing Development Organization, a nonprofit housing provider.

Central Service Cost Allocation Plan – The documentation identifying, accumulating, and allocating allowable costs of services provided by a governmental unit on a centralized basis to its departments and units. The costs of these services may be allocated or billed to users.

Capital Budget – A plan of expenditures which results in the acquisition of or addition to fixed assets, and the means of financing these expenditures. Capital & Direct Cost- money spent by an organization for long-term improvements as well as money not consumed directly by the grantee. Examples are Capital Expenditures for Public Housing and Direct program Costs such as Planning, A&E, Acquisition, Relocation, Demolition, Site Improvement, HCV Payments Capital Equipment – Chattels which have a useful life of more than five years and a unit cost of at least $5,000.00. Capital Expenditures – Cost that is incurred in the acquisition or improvement of property asset. Capital Fund Admin. - Management fee provided by HUD for the oversight for physical improvements to all public housing communities as well as some supportive services.

CEO Contingency - Funds activities that support internal and external initiatives that are otherwise ineligible under Federal programs. Chart of Accounts – The list of general ledger account numbers that subdivide basic accounting equations, with associated titles and definitions, used by an entity for posting to its general ledger. COCC Admin - A collective group of business units of the Authority which provide corporate oversight, specialized services, and professional support. COCC Specialized Maintenance - A collective group of specialized trades that perform maintenance services primarily to the public housing communities. Community/Property Operating Cost - i.e. insurance for property and liability, utilities, maintenance

Capital Fund Program – Provides funding for physical and management improvements to all Public Housing Authorities.

Cost of living Adjustment (COLA) –- An increase in salary for employees intended to adjust for inflation.

Capital Improvement – A permanent addition to NRHA’s assets (for operations), including the design, construction, or purchase of land, buildings, or facilities, or major renovations.

Collateralized Mortgage Obligations – A security backed by a pool of pass-through rates structured so that there are several classes of bondholders with varying maturities, called tranches. The principal payments from the underlying pool of pass-through securities are

Capital Improvement Program (CIP) – A plan for capital expenditures to provide long lasting

NRHA FY2018 Approved Budget

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used to retire the bonds on a priority basis as specified in the prospectus. Come Home To Norfolk, Now (NOW) – is a program designed to encourage and maximize investment in Norfolk’s neighborhoods and to spread the word about the breadth and quality of the city’s housing Community Development – A special Revenue Fund which accounts for the implementation and administration of the Federal Community Development Block Grant Program and the cost associated with the delivery of financial services for the Community Development loan and grant and rental rehabilitation program. Community Development Block Grant Program (CDBG) – A federal program which allocates block grants to local governments to be used to meet housing and community development needs. NRHA applies to the City of Norfolk each year to obtain funding to perform particular projects for the city. Community Housing Partnership (CHP) a 501(c)(3) community development corporation that serves the needs of low-wealth and low-income individuals and families in the southeast by creating affordable, green, sustainable housing opportunities and services for them.

Cost – An amount as determined on cash, accrual, or other basis acceptable to the Federal awarding or cognizant agency. It does not include transfers (permanent nor temporary) to a general or similar fund. Davis-Bacon – Statutory requirement that persons working on federally supported projects is paid at least a minimum of prevailing wage. Debt Service Fund – The Debt Service Fund accounts for transactions related to resources obtained and used for the payment of interest and principal on long-term general obligation debt, except for the debt payable by the propriety Fund Types. Resources are principally derived from contributions from HUD. Deficit – The excess of expenditures over revenues (cash basis). Demolition – Costs related to the removal of a structure, existing paving, foundations, utilities and related infrastructure. Department – A defined segment of NRHA employees and equipment assigned overall management responsibility for a group of related operations within a functional area. Department of Housing and Urban Development (HUD) – The federal agency which administers the bulk of funds for the federal government’s housing and economic development programs.

Comprehensive Grant Program (CGP) – A formula-determined federal grant program which is aimed at funding capital improvements and correction of construction and management deficiencies in the federally-assisted housing communities to ensure their continued availability to low and moderate income families.

Depreciation –1.) Expiration in the service life of a capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. 2.) That portion of the cost of a capital asset which is charged as an expense over the expected usable life of the asset.

Contingency – An authorized budgetary set aside for emergencies or unforeseen expenditures during the fiscal year.

Disposition – The cost associated with acquired property, such as legal fees and surveys, and routine maintenance.

Contributed Capital – An equity account that shows the amount of permanent fund contributed to that fund.

Division – A group of departments that make up the various units which are functionally unique in their service delivery:

Core Business Services - A newly created project to expense certain services (IT, Parking, Employee Assistance Program and Telephone Lines) determined to be an administrative burden to distribute to the program.

Drawdown - The withdrawal of funds from an account established for a specific purpose (e.g., drawing funds against a letter of credit, a federal grant, or an escrow account).

NRHA FY2018 Approved Budget

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Eminent Domain – Authority of a government agency to acquire property for public purposes. This is also known as condemnation. Employee (or Fringe) Benefits - Amounts paid on behalf of employees, not included in the gross salary. Examples are group health or life insurance payments, contributions to employee retirement, Social Security taxes, workers’ compensation payments and unemployment insurance payments. Encumbrance – The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Enterprise Funds – Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises – where the intent of the Authority is that the costs (expenses, including depreciation) of providing goods and services to the general public on a continuing basis will be recovered primarily through user charges. The measurement focus is upon determination of net income, financial position, and changes in financial position. Equipment – An article of tangible personal property that has a useful life of more than 2 years and a cost of $500 or more. Estimated Revenue – The amount of revenue projected to be collected during the fiscal year. Expendable – Property that is consumed, loses its identity, or becomes an integral part of other property and has an expected life of less than one year, with a cost of under $500(example: materials and supplies). Expenditure/Expense – Decreases in net financial resources. Refers to the outflow of funds paid in acquiring an asset, goods, or services which requires current or future use of current assets. External Source – a source outside NRHA. Extraordinary Maintenance - Work that is not recurrent, is substantial in scope, and is performed in connection with specific work programs. Whether performed by the owner or regularly employed staff, specific labor force, or under contract, the expenditure involved would

NRHA FY2018 Approved Budget

otherwise materially distort the level trend of ordinary maintenance expense. Fair Labor Standards Act (FLSA) – Requires most employers in the United States to comply with minimum wage and hour standards. It requires overtime payment for employees working more than 40 hours per work week, employment limitations for children and mandated record keeping by employers. Family Investment Center (FIC) – Located in Calvert Square, it provides the public housing communities with a variety of sources and support such as the Family Resource Center, Youth Center, Elderly Programs and the Early Childhood Education Program. It is a unique partnership between several public and private agencies. Family Self-Sufficiency (FSS) – A HUD program that encourages communities to develop local strategies to help families living in subsidized housing obtains employment that will lead to economic independence and self-sufficiency. Federal Insurance Contributions Act tax (FICA) – Mandates that an employer withhold a set percentage of an employee’s pay each pay period and requires that the employer match the employee’s amount and contribute the money to the Social Security Trust Fund. Fees for Service & Other Income (External Projects) – are funds earned by COCC functions when services are rendered to non-NRHA entities, i.e. rental of office space, maintenance of small equipment. Fiscal Year (FY) – The twelve (12) month period for recording financial transactions. NRHA’s fiscal year begins July 1st and ends June 30th. Fiscal Year-to-Date (FYTD) – A total of all activity from the first day of the fiscal year (July 1) to the date the information was last updated. Fixed Assets – Assets of long-term character which are intended to continue to be held or used, such as land, buildings, machinery, furniture and other equipment. Fund – An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and June 2017

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equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives.

primary authoritative body on application of GAAP to state and local government is the Government Accounting Standards Board (GASB).

Fund Balance – The excess of an entity’s or fund’s assets over its liabilities and is therefore also known as surplus funds. A negative fund balance is sometimes known as a deficit.

Goal – The milestone the program or organization aims to achieve.

Funding Gap - The amount by which expenditures exceed revenues for a particular program or project. Fungible – a commodity that is freely interchangeable with another in satisfying an obligation. General Fund (GF) – The fund is a contractual agreement between the City and NRHA which provides additional funds for staffing neighborhood initiatives and special projects. General Expense – An expense not directly connected with any single department. General Governmental Revenue – The revenue of government other than those derived from and retained in an enterprise fund. General Obligation Bonds – Bonds that finance a variety of public projects such as streets, buildings, and improvements; the repayment of these bonds is usually made from secondary property taxes, and these bonds are backed by the full faith and credit of the issuing governmental body. General Operating Expenditures – Expenses incurred for administration, maintenance, establishment of reserves and other costs and charges (including, but not limited to payments in lieu of taxes and operating improvements) which are necessary for the operation of a project. Generally Accepted Accounting Principles (GAAP) - Uniform minimum standards and guidelines for financial accounting and reporting. These principles govern the form and content of the financial statements of an entity. The GAAP encompasses the conventions; rules and procedures necessary to define accepted accounting practices at a particular time. They include not only broad guidelines of general applications, but also detailed practices and procedures. The GAAP provides a standard by which to measure financial presentations. The NRHA FY2018 Approved Budget

Government Relations (Formerly Communications and Marketing) - The department oversees development, planning, implementation and integration of all communications and marketing strategies in support of NRHA’s initiatives and coordinates liaison activities for legislative matters. Grant – A contribution by the government or other organization to support a particular function. Grants may be classified as either categorical or block depending upon the amount of discretion allowed to the grantee. HUD – see Department of Housing and Urban Development Hard Cost – The costs directly associated with the construction of a development, including labor, materials, general contractor, profit and contingencies. Home Investment Partnership Program (HOME) – Funded under Title II of the National Affordable Housing Act of 1990. Homeownership Opportunity Program – A housing program administered by NRHA that offers low income housing to qualified individuals under a program of ‘rent with option to buy. Hope VI – A grant to assist Public Housing Authority’s in improving the living environment for public housing resident of severely distressed public housing projects through the demolition, rehabilitation, reconfiguration, or replacement of obsolete public housing projects. Housing Assistance Payments (HAP) - That portion of rent subsidize by the Section 8 program for eligible households in the private sector. Housing Choice Voucher – A program administered by public housing agencies in which eligible families are allowed to choose any housing that meets the requirements of the program and the rent is subsidized by the housing authority based on fair market rent.

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Housing Choice Voucher (SRO-Single Room Occupancy) - A program which allows the Housing Authority to assist homeless participants in obtaining housing in a single room occupancy facility. Improvements – The necessary changes to a parcel(s) of land that is required for this future development. These often include modifications of the roadways, water and sewer mains, and the parcel capacity. Income – A term used in proprietary fund-types accounting to represent, (1) revenues or (2) the excess of revenues over expenses. Indirect Cost – A cost that is not directly related to the production of a specific, good or service, but that is indirectly related to a variety of goods or services. Infrastructure – Public improvements which support development, including street lights, sewers, flood control facilities, water lines, gas lines, telephone lines, etc. Interest Expense – The cost of borrowing funds in the current fiscal year. Interest Income - Income generated from investments. Internal Control – A process, affected by the management and other personnel of an entity, designed to provide reasonable assurance regarding the achievement of objectives in the following categories: (i) effectiveness and efficiency of operations and programs (ii) reliability of information and financial reporting, and (iii) compliance with applicable laws and regulations. Internal Service Funds – Internal Service Funds provides a means to account for the financing of goods or services provided by one department to other departments within the Authority on a costreimbursement basis. Inter-project fee for services – A monetary charge billed to one project’s account for a service that has been provided by another project. Inter-project Transfers – Monies transferred from one fund to another. These transfers may finance the operations or another fund or to reimburse the fund for certain expenditures.

NRHA FY2018 Approved Budget

Investment – The outlay of money, usually for income or profit. Labor - wages paid to workers in a specific job Leverage – refers to the use of debt to supplement investment Line-Item Budget – A budget that lists each expenditure category (Administrative salaries, Fringe Benefits, etc.) separately, along with the dollar amount budgeted for each specified category. Local Development Fund (LDF) – This fund is used as working capital to support development efforts. Advances are made from this fund when shortfalls occur in the CDBG and CIP funding sources by the City of Norfolk. Long-Term Debt – Debt with a maturity of more than one year after the date of issuance. Low Income Housing – Encompasses the revenues and expenditures of the Authority’s federally aided housing projects, the Comprehensive Improvement Assistance Program, and the Comprehensive Grant Program. Low Income Public Housing (LIPH) – refers to residencies for individuals or families with low annual household income. The purpose of low income housing is to provide places for people to live at a reasonable cost for them to afford. Low Income Residents – Families (or single persons) whose income does not exceed 80percent of the median income for the area. Low Rent Housing Program – This program is conventional public housing whereby the Federal Governmental provides the funds to acquire or build housing for low-income people. The Authority owns and operates the units. Maintenance – The activities that provide routine care and upkeep of NRHA’s housing projects. These expenditures include, labor, materials, supplies, contracts and equipment used in connection with routine maintenance. Management Fee Project - Asset management and bookkeeping fees received for services rendered for privately managed properties. Management Fees (Internal Projects) – Groups amounts tendered to cover services that may not

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be directly identifiable with the programs benefited i.e. executive office staffing and office administration, bookkeeping, asset management oversight, maintaining computer infrastructure, image management, preparing for audits. Management Improvement Cost – Cost to implement programs to increase the Authority’s efficiency, reduce waste, increase the safety and security of the residents, and afford the residents the opportunity to break generation of poverty. Mandated – A requirement, usually by Federal law. Mission Statement – A mission statement outlines what the organization, department or program is now. It focuses on today; it identifies the customer(s); it identifies the critical processes; and it states the level of performance. Mixed-Finance – Refers to the combination of public housing funds with other government and private funds to develop low income and public housing authorized to public housing authorities by 24CFR 941. Mixed-Income – Refers to a resident mix that includes families with various incomes levels within one development. Mixed incomes developments combine public housing families with other residents in order to decrease the economic and social isolation of these families. Modernization (Public Housing) – The process of upgrading public housing developments when the local housing authority and HUD deem that the physical condition, location, and outmoded management policies in specific developments adversely affect the quality of living of the tenants. Money Follows the Person (MFP) – Helps people transition from an institution such as a nursing facility, to community living in an apartment, private home or small group setting. NOW (Come Home to Norfolk Now) - is designed to encourage and maximize investment in Norfolk’s neighborhoods and to spread the word about the breadth and quality of the city’s housing. Specifically, the initiative is about strengthening neighborhoods, broadening the housing market through new housing and rehabilitation, creating new programs and

NRHA FY2018 Approved Budget

providing financial incentives for home ownership and improvements. NRHA Homebuyer Assistance – This affordable housing initiative provides assistance to those who may not be able to realize the opportunity of homeownership on their own. NRHA makes the homeownership opportunity available to those who are low and moderate income. Neighborhood Stabilization Program (NSP) – Established for the purpose of stabilizing communities that have suffered from foreclosures and abandonment, the NSP provides for the purchase and redevelopment of foreclosed and abandoned homes and residential properties. Net Assets – The difference between assets and liabilities. Net Income – The excess of revenues over outlays in a given period of time (including depreciation and other non-cash expenses). Net Operating Income (NOI) – A company's operating income after operating expenses are deducted, but before income taxes and interest are deducted. If this is a positive value, it is referred to as net operating income, while a negative value is called a net operating loss (NOL). New Loans – An initial financial transaction in which one party (the lender) agrees to give another party (the borrower) a specific amount of money with the expectation of total repayment. The specific terms of the new loan are often spelled out in the form of a promissory note or other contract. Non-expendable – Property which has a continuing use, is not consumed in use, is of a durable nature with an expended service life of one or more years, and has an acquisition cost of $500 or more. Non-Operating Expenses – The cost of services that are not directly attributable to a specific program or operation. An example would be debt service obligations. Non-Operating Revenues – The income received that is not directly attributable to providing a service. An example would be interest on cash in banks or investments.

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Objective – Something to be accomplished in specific, well defined, and measurable terms and is achievable within a specific time frame. Operational cost - routine cost of running a business Operating Budget – is the portion of the budget which pertains to daily operations. The operation budget appropriates for such expenditures as personal, supplies, utilities, materials, travels and fuel. Operating Income – The excess of operating revenues over operating expenses. Operating Receipts – Refers to all rents, revenues, income, and receipts accruing from, out of, or in connection with the ownership or operation of a project or program. Operating Revenue – Fund revenues that are directly related to the fund’s primary service activities. These revenues consist primarily of user charges for services. Operating Subsidy - Subsidy paid by the federal government to a local housing authority to compensate for the limitation on rent of 30% of a tenant's adjusted monthly income; a result of the Housing and Urban Development Act of 1970. The operating subsidy funds-the amount of the deficit between rents and expenses up to the difference between the annual contributions paid the authority by the federal government. Operating Transfers – Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended.

Other Financing Sources - A category of revenues, which include long-term debt proceeds, proceeds from the sale of general fixed assets, and operating transfer in. Other Financing Uses – A category of appropriations, which include fund operating transfers- out and the amount of refunding bond proceeds deposited with the escrow agent. Other Income - Income resulting from circumstances that do not occur during the normal course of operation. Other Operating Expenses – Fund expenses that are directly related to the fund’s primary service activities. Parcel – A lot or tract of land. Pay-as-you-go – A financial policy by which capital outlays are financed from current revenues rather than through borrowing. Per Unit Month (PUM) – Average monthly income and/or expense for each unit of housing operated. Performance Budget – A budget that focuses on activities rather than line items. Workload and unit cost data are collected in order to assess efficiency of services. Performance Funding System – Formula used to calculate the amount of operation subsidies required by each public hosing authority to operate its public housing units. Performance Indicators – Specific quantitative measure of work performed as an objective of the department.

Organizational Structure – The offices, divisions, branches, etc. established within an entity based on responsibility whether functional or program related.

Position – The aggregate of duties and responsibilities performed by one person. A position may be regular or temporary, occupied or vacant.

Other Administration – Expenses for which no specific account is prescribed, such as office supplies, stationary, postage and the like.

Preventive Maintenance - The maintenance action taken, on the basis of regular methodical inspections, to avoid or minimize costly measures at some future time.

Other Fees for Service (Internal Projects) – are tendered for program identifiable, direct use of COCC provided services i.e. rent base on office square footage, charge for actual time and material spent on maintenance job, pc software licensing fees.

NRHA FY2018 Approved Budget

Principal Payment on Debt – The annual repayment of the principal portion of long-term debt. Privately Managed Earnings- Budget year net revenue from privately managed properties June 2017

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(Merrimack, Oakmont) that can be used to support other NRHA programs. Proceeds from Notes, Loans and Bonds – Amounts received as a result of borrowing funds using a note payable, entering into a loan agreement and/or from the issuance of bonds. Proceeds from Sale of Property - Amounts received as a result of a sale of fixed assets. Program Budget – A budget that focuses on choices and information in terms of purpose and related activities rather than the organizational units, or object classes of expenditure. Program Delivery – See Administration, allocations and fringe benefits. Labor and fringe associated with direct program activities. Program Delivery Costs – Staff and overhead costs directly related to carrying out activities eligible under the CDBG program. Program Fund Types – The classification used to account for the Authority’s ongoing in the private sector. All assets, liabilities, equities, revenues, expenses and transfers relating to the government’s business act. Project Area – The area that is designated in the redevelopment plan for redevelopment and revitalization. Project Units – All dwelling units within a defined project’s area. Proprietary Fund Types – The classification used to account for the Authority’s ongoing activities that are similar to those often found in the private sector. All assets, liabilities, equities, revenues, expenses and transfers relating to the government’s business activities are accounted for through proprietary funds. The Generally Accepted Accounting Principles used are generally those applicable to similar business in the private sector and the measurement focus is on determination of net income, financial position and changes in financial position. Protective Services – Expenditures for services relating to providing protective services to the projects and tenants of NRHA. Public Housing (PH) - Housing assisted under the provisions of the U.S. Housing Act of 1937 or under a state or local program having the same NRHA FY2018 Approved Budget

general purposes as the federal program. Distinguished from privately financed housing, regardless of whether federal subsidies or mortgage insurance are features of such housing development Public Housing Agency (PHA) - Any state, county, municipality, or other governmental entity or public body (or agency or instrumentality thereof) which is authorized to engage in or assist in the development and operation of low-income housing. Public Housing Assessment System (PHAS) – A system which measures the performance of a public housing agency Public Housing Development – Represents funding under the Family Self Sufficiency Program. Public Housing Management Assessment Program (PHMAP) – Implements section 502 (a) of the National Affordable Housing Act of 1990 (NAHA) and evaluates the performance of public housing agencies (PHAs) in major areas of management operations. PHMAP provides an objective system of measuring PHA performance using standard criteria for all PHAs. Public & Indian Housing Information Center (PIC) – A system that provides for the timely and accurate submission of information from housing authorities to HUD. PRIDE – NRHA’s recently established purchase/renovation program whose goal is to acquire houses in good condition which is offered to developers for comprehensive renovation and resale. Rental Assistance Demonstration (RAD) - Is a HUD program that allows the conversion of properties from conventional public housing support under Section 9, with traditional capital fund subsidies and operating fund subsidies, to Project based Section 8 program with a Housing Assistance Payment (HAP) contract. Real Estate Assessment Center (REAC) – is the agency responsible for providing accurate, credible and reliable assessments of HUD’s real estate portfolio.

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Redevelopment – Planning, development, replanning, redesign, clearance, reconstruction, or rehabilitation of all or part of a project area.

Residual Receipts – The amount by which operating receipts exceeds allowable operating reserves.

Redevelopment Agency – The governing body created to designate redevelopment project areas, supervise and coordinate for a project area and implement the development program.

Restricted Funds – Funds that may only be used for certain purposes.

Redevelopment Plan – Plan for revitalization and redevelopment of land within the project area in order to eliminate blight and the conditions which caused it. Rehabilitation – To modify an existing structure through improvements that correct any code violations involving health and safety issues. Rehabilitation Reserve Account– Section 203(k) program is HUD’s primary program for the rehabilitation and repair of single family properties. Housing agencies have designed programs, specifically for use with Section 203(k) and some lenders have also used the expertise of local housing agencies and nonprofit organizations to help manage the rehabilitation processing. Relocation – The effort to assist and facilitate rehousing of families, individuals, businesses or organizations displaced due to redevelopment activities. Relocation Assistance – Relocation payments provide assistance to families, individuals, businesses and non-profit organizations displaced as a result of redevelopment activities. Reserve – An account used to indicate that a portion of a Fund’s balance is restricted for a specific purpose. Reserves or appropriations –Cash balances on hand accumulated from prior years operations, consisting of recaptured capital costs through depreciation or the provision of COCC working.. Resident Services - Expenditures for services provided for resident families that contribute to achieving the social objectives of the low-income housing program including community agency referrals on family welfare, health, job training, placement and counseling.

NRHA FY2018 Approved Budget

Resources - For budget purposes, NRHA classifies funds available to be spent in the form of revenue, reserves, and/or earnings Retained Earnings – An equity account reflecting the accumulated earnings of an Enterprise or Internal Service Fund Revenue – Funds the government receives as income. It includes such items as receipts from other government, grants, shared revenues and interest income. Revenue Bonds – Bonds usually sold by governments for constructing projects that will produce revenue pledged to pay the principal and interest of the bond. Revised Budget – The Adopted Budget as amended by the Board of Commissioners to show compatibility as a result of shifts in programmatic or functional responsibilities. It is also a procedure utilized to revise established budgets to meet interdepartmental or inter-fund adjustments. Risk Management – An organized attempt to protect a government’s assets against accidental loss in the most economical method. Section 202 – Section 202 mandates demolition of certain “distressed” developments that cannot be revitalized for less than the cost of vouchers. Under Section 202, demolition is required when the monthly per unit cost to renovate and maintain any contiguous property with more than 300 units and with a vacancy rate in excess of 10 percent exceeds the monthly cost of housing. Section 3 – The purpose of Section 3 of the Housing and Urban Development Act of 1968, as amended by Section 915 of the Housing and Community Development Act of 1992 is to “ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and regulations, be directed toward low and very low income persons, particularly those who are recipient of government assistance for June 2017

Tab 8. Page 11

housing, and to business concerns with provides economic opportunities to low and very lowincome persons.” Section 3 Resident – A public housing resident or an individual who resides in the metropolitan area or non-metropolitan Country in which the section covered assistance is expended. Section 8 Exiting Certificates – A type of assistance provided in the Section 8 Program. Section 8 Housing Vouchers – A type of assistance provided to low-income persons/families. Section 8 (HCV) Program – A federal housing program which subsidizes the rent of eligible households in the private market. The government makes Housing Assistance Payments to private landlords for the difference between fair market rent and what the family can afford to pay. Site Improvements – Activities performed on a site that prepares it for its intended use. For example, site clearance, drainage, grading, sidewalks, landscaping, street and alleys, curbs and gutters, fencing and exterior lighting. Small and Disadvantaged Business Unit (SADBU) – The office in most government agencies which is responsible for assisting small and disadvantaged businesses with obtaining government contracts. Soft Cost - Non “brick and mortar” cost incurred in the development of a project, including third party expenses such as design and legal fees, taxes, insurance, construction loan debt service, developer overhead and profit, etc. Sources of Revenue – Revenues are classified according to their source, or point of origin. Special City Projects – Accounts for revenues received from the City of Norfolk and the expenditures incurred for specific capital improvement projects. These projects are identified by the City of Norfolk. Special Revenue Funds – Special Revenue Funds account for resources earmarked for specific purposes by law or contractual provisions. Expenditures include those for low-income housing, administration and capital outlay; in addition, various grants are accounted for in this

NRHA FY2018 Approved Budget

fund type in accordance with the respective grant provisions. Statement of Changes in Financial Position – The basic financial statement which presents information on the amount of the sources and uses of an entity’s working capital during an accounting period. Strategic Direction Setting Team – A committee formed from four departments within the Executive Office reviewing the Strategic Plan and identifying key projects to set direction for NRHA. Subsidy/Grants Admin - Funding from Federal, State and Local governments received in the current fiscal year to cover operating cost. Subsidy/Grants Program - Funding from Federal, State and Local governments usually for a specific purpose and time period that are limited to defined projects or activities. Surplus – Unspent funds at the end of the year. Survey & Planning – The process of ascertaining the area dimensions and location of a piece of land and the long term development of a piece of land, such as land use, housing, and conservation. Tax Credit Residential Services - Housing supportive services provided to Grandy Revitalization and Franklin Arms residents above and beyond the tax credit agreement. Tax-Exempt Securities – An obligation whose interest is tax exempt. Tenant-Bases Rental Assistance (TBRA) –Is a rental subsidy that helps individual households afford housing costs such as rent, utility costs, security deposits, and/or utility deposits. Tranche – One of several related securities offered at the same time. Tranches from the same offering usually have different risk, reward, and/or maturity characteristics. Turn Unit – Refers to the turn over of a unit from one resident to another and the effort involved in making a unit ready for a new resident after the previous resident moves out. Unencumbered Balance – Refers to the amount of funds still available for future purposes.

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Unrestricted Funds – No restrictions on the use of current operating funds from the general funds Urban Design - Supports urban design and site planning for neighborhood revitalization activities, as well as funding for third-party urban design services. Urban Renewal – Accounts for the revenues and expenditures related to projects developed under the Urban renewal Program within certain targeted redevelopment and conservation areas located in the City of Norfolk. Utilities – Water, electricity, gas and fuel. VIDA - The Virginia Individual Development Account (VIDA) savings program provides eligible, low-income individuals with a savings match of two dollars to every one dollar saved. The savings can be used to purchase a home, start a business, or finance post-secondary education. Very Low-Income Persons – Families (or single persons) whose incomes do not exceed 50 percent of the median income for the area. Virginia Retirement System (VRS) – administers a defined benefit plan, a group life insurance plan, a deferred compensation plan and a cash match plan for Virginia's public sector employees, as well as an optional retirement plan for selected employees and the Virginia Sickness and Disability Program for state employees. Vision Statement - Outlines what an organization, department or program wants to be. It focuses on tomorrow; it is inspirational; it provides clear decision-making criteria; and it is timeless. Working Capital – The excess of current assets over current liabilities, and is used to indicate the relative liquidity of an enterprise or internal service fund. Year-to-Date (YTD) – A total of all activity from the first day of the calendar year to the date the information was last updated.

NRHA FY2018 Approved Budget

June 2017

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Acronyms A

AAF ACC ADA ADDI AFG AMI AMP A/P A/R ARRA

Annual Adjustment Factor Annual Contributions Contracts Americans with Disabilities Act American Dream Down-Payment Initiative Assistance to Firefighter’s Grant Area Median Income Asset Management Project Accounts Payable Accounts Receivable American Recovery & Reinvestment Act

DIG DHS

ED EIV EOV ET

F B

BOC

FEMA Board of Commissioners

CAP

Corrective Action Plan

CD CDBG CDO CEO CEP CFO CFP CFR CGP CHDO

Community Development Community Development Block Grant Chief Development Officer Chief Executive Officer Public Housing Capital Fund Program Chief Financial Officer Capital Fund Program Code of Federal Regulations Comprehensive Grant Program Community Housing Development Organization Chief Housing Officer Community Housing Program Chief Housing Reinvention Officer Capital Improvement Program Capital Improvement Program – Independent Projects Capital Improvement Program Neighborhoods Central Office Cost Centers Community Support Services Calendar Year

CHO CHP CHRO CIP CIP-I CIP-N COCC CSS CY

NRHA FY2018 Approved Budget

FIC FICA FLSA FMR FP&S FSS FY FYTD

GAAP GASB GF

HAP HCV HOME HR HRT HQS HUD

Development Incentive Grant Department of Homeland Security

Executive Director Enterprise Income Verification East Ocean View Executive Team

Federal Emergency Management Agency Family Investment Center Federal Insurance Contribution Act Fair Labor Standards Act Fair Market Rent Fire Prevention and Safety Grant Family Self-Sufficiency Fiscal Year Fiscal Year-to-Date Generally Accepted Accounting Principles Government Accounting Standards Board General Fund

HVAC

Housing Assistance Payments Housing Choice Voucher Home Investment Partnership Program Human Resources Hampton Roads Transit Housing Quality Standards U.S. Department of Housing and Urban Development Heating, Ventilation & Air Conditioning

June 2017

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IREM IT

JARC

LDF LIHTC LIPH

MBE MCA MFP MWBE MY

PHMAP Institute for Real Estate Management Information Technology Job Access and Reverse Commute Program

Local Development Fund Low Income Housing Tax Credit Low Income Public Housing

Refers to Minority Business Enterprise Mission College Apartments Money Follows the Person Minority and Women Business Enterprise Multi-Year

NAHRO National Association of Housing and Redevelopment Officials NCCCC Norfolk Community College Corporation NEO New Employee Orientation NOI Net Operating Income NOW Come Home to Norfolk, Now NRHA Norfolk Redevelopment and Housing Authority NSP Neighborhood Stabilization Program

ODU

PFS PH PHA PHFSS PHAS PILOT

PILOT PRIDE PUM

PIC

Old Dominion University

Performance Funding System Public Housing Public Housing Agency Public Housing Family Self Sufficiency Public Housing Assessment System Payment In Lieu of Taxes

NRHA FY2018 Approved Budget

RAD REAC RERA RFP ROI ROSS

SADBU SEMAP SPARC SRO

TBRA TDHE TOAP TOT

VHDA VMS VRS

YTD

June 2017

Public Housing Management Assessment Program Public & Indian Housing Information Center Payment in Lieu of Taxes Purchase Renovation Per Unit Month

Rental Assistance Demonstration Real Estate Assessment Center Rehabilitation Reserve Account Request for Purchase Residential Options, Inc. Resident Opportunities and Self Sufficiency

Small and Disadvantaged Business Utilization Section Eight (8) Management Assessment Program Sponsoring Partnerships and Revitalizing Communities Single Room Occupancy

Tenant-Based Rental Assistance Tribally-Designated Housing Entity Temporary Operation of Acquired Property Total

Virginia Housing Development Authority Voucher Management System Virginia Retirement System

Year- To-Date

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NRHA FY2018 Approved Budget

June 2017

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