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This notice in TED website: http://ted.europa.eu/udl?uri=TED:NOTICE:105243-2010:TEXT:EN:HTML
UK-Warrington: public relations services 2010/S 70-105243 CONTRACT NOTICE Services SECTION I: CONTRACTING AUTHORITY I.1) NAME, ADDRESSES AND CONTACT POINT(S) Northwest Development Agency Renaissance House, Centre Park Attn: Tender Board WA1 1QN Warrington UNITED KINGDOM Tel. +44 1925400100 E-mail: Tender.Board@nwda.co.uk Fax +44 1925400400 Internet address(es) General address of the contracting authority www.nwda.co.uk/tenders Further information can be obtained at: As in above-mentioned contact point(s) Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Northwest Development Agency Renaissance House, Centre Park Attn: Procurement Department WA1 1QN Warrington Tel. +44 1925400100 Fax +44 1925400400 Internet: www.nwda.co.uk/tenders Tenders or requests to participate must be sent to: NWDA Tender Board Renaissance House, Centre Park Attn: Tender Board WA1 1QN Warrington UNITED KINGDOM Tel. +44 1925400100 E-mail: Tender.Board@nwda.co.uk Fax +44 1925400400 Internet: www.nwda.co.uk/tenders I.2)
TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES Other Regional Development Agency Other Regional Development Agency The contracting authority is purchasing on behalf of other contracting authorities No
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SECTION II: OBJECT OF THE CONTRACT II.1) DESCRIPTION II.1.1)
Title attributed to the contract by the contracting authority UK-Warrington: media monitoring and evaluation services.
II.1.2)
Type of contract and location of works, place of delivery or of performance Services Service category: No 27 Main place of performance North West \(England\). NUTS code UKD
II.1.3)
The notice involves A public contract
II.1.4)
Information on framework agreement Framework agreement with a single operator Duration of the framework agreement: Duration in month(s): 48 Estimated total value of purchases for the entire duration of the framework agreement estimated cost excluding VAT Range: between 150 000 and 250 000 GBP
II.1.5)
Short description of the contract or purchase(s) Media Monitoring and Evaluation Services. Public relations services. Public relations consultancy services.
II.1.6)
Common procurement vocabulary (CPV) 79416000, 79416200
II.1.7)
Contract covered by the Government Procurement Agreement (GPA) Yes
II.1.8)
Division into lots No
II.1.9)
Variants will be accepted No
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope The Agency is inviting bids for the provision of a comprehensive media monitoring and evaluation service, to cover all broadcast, print, trade and online media. The Agency is looking to appoint a company to monitor and evaluate all national, regional and local media which may be running stories about the Agency or related projects.
II.2.2)
Options
II.3)
DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION Duration in months: 48 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION III.1) CONDITIONS RELATING TO THE CONTRACT III.1.1)
Deposits and guarantees required Please refer to the tender documents for further details.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
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Please refer to the tender documents for further details. The Agency's payment terms are 30 days and payment method is by BACs. III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded
III.1.4)
Other particular conditions to which the performance of the contract is subject No
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations; (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct; (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information; (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively; (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/ EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)
Economic and financial capacity Information and formalities necessary for evaluating if requirements are met: Please refer to the information requested in section H of the tender documents.
III.2.3)
Technical capacity Information and formalities necessary for evaluating if requirements are met: Please refer to the tender documentation.
III.2.4)
Reserved contracts No
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reserved to a particular profession No
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III.3.2)
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Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes
SECTION IV: PROCEDURE IV.1) TYPE OF PROCEDURE IV.1.1)
Type of procedure Open
IV.1.2)
Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)
Reduction of the number of operators during the negotiation or dialogue
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)
An electronic auction will be used No
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting authority NWDA00302
IV.3.2)
Previous publication(s) concerning the same contract No
IV.3.3)
Conditions for obtaining specifications and additional documents Time limit for receipt of requests for documents or for accessing documents 23.5.2010 - 10:00 Payable documents No
IV.3.4)
Time-limit for receipt of tenders or requests to participate 24.5.2010 - 10:00
IV.3.5)
Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)
Language(s) in which tenders or requests to participate may be drawn up English.
IV.3.7)
Minimum time frame during which the tenderer must maintain the tender Duration in month(s): 12 (from the date stated for receipt of tender)
IV.3.8)
Conditions for opening tenders Date: 24.5.2010 - 11:00 Place Northwest Development Agency, Lakeside House, Centre Park, Warrington, Cheshire. Persons authorised to be present at the opening of tenders No
SECTION VI: COMPLEMENTARY INFORMATION VI.1) THIS IS A RECURRENT PROCUREMENT No VI.2)
CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS No
VI.3)
ADDITIONAL INFORMATION Open Procedure. OJEU instructions for interested parties.
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1) The Northwest Development Agency (the "Agency") requires Interested Parties to complete and return an Invitation to Tender (ITT). Submissions must be in accordance with these instructions and any further instructions contained in the ITT. 2) The ITT documents can be downloaded from the Agency's website at www.nwda.co.uk/tenders. 3) If the Agency considers any question or request for clarification to be of material significance, both the query and the response will be posted on the Agency's website at www.nwda.co.uk/tenders in an anonymous form. It is the responsibility of Interested Parties to check this website periodically before the tender return date to check for any updates and to incorporate these updates into the tender submission. All questions must be addressed to Tender.Board@nwda.co.uk and be received at least 14 working days before the submission date, otherwise a response cannot be guaranteed. 4) Documentation must be returned to: Tender Board, Northwest Development Agency, PO Box 37, Renaissance House, Centre Park, Warrington, Cheshire WA1 1XB. A direction map can be downloaded from the Agency's website: http://www.nwda.co.uk/contact-us/locations--addresses/head-office.aspx. 5) The ITT address label must be used for the return of documentation. Envelopes/ packages should be plain and must not show any reference to the Interested Party's identity. The ITT address label must be placed on the front of the return envelope. Documentation without the label or in envelopes, which in any way identify the Interested Party, may not be considered. 6) The date and time for return of the documents is shown on the label and in the ITT. Documents must be returned no later than the date and time stated. Completed documents will be received up to the time and date stated. It is the Interested Party's responsibility to ensure that their documents are received on time. The Agency does not undertake to consider documents received after that time unless clear evidence of posting via the Post Office is available (i.e. a clear black postmark and/or certificate of posting). 7) Instructions for the return of tender documents are contained in the Instructions to Tenderers section of the ITT document. Documents must be returned either by post, or by hand to the reception desk ensuring that a member of staff notes the time and date of receipt. Documents delivered otherwise may not arrive on time. 8) Facsimile, e-mail, and telephone: Documents will not be considered if sent by these methods. Hand delivery of envelopes will be accepted. 9) The documents should be completed legibly in black ink, black ballpoint or clearly typed, unless otherwise stated. 8) The Agency does not acknowledge receipt of documents and accepts no responsibility for loss or non-receipt of applications. 9) Submissions may not be considered if any of the requested information is not completed and/or supplied. If any of the requested information is missing or is incorrect, the proposal may be rejected on that sole basis and the proposal will not be evaluated further. 10) The Agency does not bind itself to accept the lowest, or indeed any tender. 11) The issue of this document in no way commits the Agency to award any contract pursuant to the bid process nor does it constitute an offer to enter into a contractual relationship. 12) Interested Parties must not try to obtain any information about any other party's submission or proposed submissions before the contract is awarded. 13) Interested Parties must not arrange with any other party the submission of any documentation, except in the cases where sub-contracting and/or joint ventures are applicable. 14) If an Interested Party's documentation is accepted, the Agency cannot guarantee that the documents will remain confidential. The Agency may be obliged to disclose information provided by Interested Parties in response to this OJEU Notice under the Freedom of Information Act 2000, all subordinate legislation made under this and the Environmental Information Regulations 2004 ("the Freedom of Information Legislation"). 10/04/2010 S70 http://ted.europa.eu/TED
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Interested Parties should be aware that the information they provide could be disclosed in response to a request under the Freedom of Information Legislation. The Agency will proceed on the basis of disclosure unless an appropriate exemption applies. Interested Parties should be aware that despite the availability of some exemptions, information may still be disclosed if the public interest in its disclosure outweighs the public interest in maintaining the exemption. No response to this ITT should be covered by a general statement regarding its overall confidentiality, instead Interested Parties should highlight information in their responses which they consider to be commercially sensitive or confidential in nature, and should state the precise reasons why they consider this. If this is not advised, the Agency reserves the right to reject any Interested Party's application. The Agency accepts no liability for loss as a result of any information disclosed in response to a request under the Freedom of Information Legislation. The Agency will use reasonable endeavours to consult with Interested Parties over the release of information which is highlighted by them as commercially sensitive or confidential. 15) Trading names/invoicing: Where invoices will be rendered by, or payments made to, an entity whose title differs in any respect from the title in which the documentation is submitted, full details must be provided in a letter accompanying the documents. Failure to provide these details may result in rejection of the Interested Party's application. 16) The Agency's Payment Terms are 30 days. BACS Payment is the Agency's standard method of payment, as per the Agency's Standard Terms and Conditions of Contract. 17) Interested Parties will be required to confirm acceptance of the Agency's Standard Terms and Conditions of Contract. Failure to accept the Agency's Terms and Conditions of Contract may result in Interested Parties being disqualified from taking any further part in this process 18) All responses must be in English. 19) Any information provided on separate pages or on supporting and supplementary documentation should be presented in the same order as, and must be cross-referenced to the relevant question. Any separate sheets must be appended in the ITT response document. 20) The provision of false or misrepresented information will result in an application being rejected. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority confirms that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to participate or in assessing the most economically advantageous tender. GO reference: GO 10033113/01. VI.4)
PROCEDURES FOR APPEAL
VI.4.1)
Body responsible for appeal procedures
VI.4.2)
Lodging of appeals
VI.4.3)
Service from which information about the lodging of appeals may be obtained
VI.5)
DATE OF DISPATCH OF THIS NOTICE: 31.3.2010
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