Withdrawal from College / Leave of Absence

Academic Sequence & Progress

Prerequisites

It is the sole responsibility of the student to ensure that all courses are taken in the sequence outlined in the Academic Catalog of the year in which they matriculated into their degree program. In no case will a student be allowed to register for a course without having successfully completed the required prerequisite. It is solely the student’s responsibility to ensure that a course designated as a “corequisite” is taken prior to or during the same semester. Students who register for courses out of sequence are subject to being withdrawn from the course at any time during the semester and will be reimbursed for the course according to the College’s published refund policy.

Add/Drop: Change of Registered Courses

A student who wishes to change classes or switch course sections (Add/Drop) before or at the beginning of a course may drop or add using the NYSID Portal until the Add/ Drop period is over; thereafter, the student can drop a course until the end of the Drop period (last day for a refund) by completing the Add/Drop form available on the NYSID Portal or from the Office of the Registrar and returning it, signed by the student’s academic advisor, to the Office of the Registrar. Refunds are calculated according to the date recorded as receipt of the Add/ Drop form in the Office of the Registrar and the current refund schedule. Telephone or email notification is not acceptable. All fees are nontransferable. Tuition deposits and registration/technology fees are nonrefundable except in the case that a program is cancelled.

The refund schedule is published in the bulletin for each semester or session, and online. Refunds resulting from dropping a course during the late registration period will not be processed until after the Add/Drop period is over. Courses which have been dropped during the Add/Drop period do not appear on a student’s transcript. Financial aid recipients are subject to a special refund policy, which is available in the financial aid office for review. This may result in some financial aid being returned and monies owed to NYSID.

For one-credit mini-courses and all continuing education courses taken through the NYSID Institute for Continuing and Professional Studies (ICPS), refunds must be requested in writing no later than one week prior to the first session or no refund is possible.

Course Withdrawals

Students may withdraw voluntarily from classes in which they are enrolled up to the voluntary withdrawal deadline (within approximately the first half of the semester or summer session, as identified in the published Academic Calendar). Students must officially withdraw from a class by submitting a completed and signed Add/Drop form to the Office of the Registrar; if they do not officially withdraw, then a final grade of F will be issued by the instructor. The deadline for voluntary withdrawal is published in the Academic Calendar for each term. Students who withdraw from a course due to medical reasons must provide a doctor’s note to their academic advisor prior to registering for the next semester authorizing the student to resume studies. Courses from which a student has officially withdrawn are noted on the student’s transcript with a “W”, “WA”, or “WW”. If a previously dropped course is successfully retaken for a grade, the “W”, “WA”, or “WM” remains on the transcript and has no effect on the GPA. Students may be withdrawn from a course for other reasons and receive other designations: WA for Administrative Withdrawal or WF Withdrawal/Failure.