Majerus recaps recent Operating Committee issues

By TOM STAUSS Publisher

Operating Committee chair

Mark Majerus recently summarized issues and recommendations from his panel, established for the purpose of making recommendations to the Board of Directors and assisting the property management team as requested.

He made his remarks during the June 19 meeting of the Board of Directors.

He summarized two recent requests for use of Captain’s Cove facilities, one accepted, the other not.

The Greenbackville Volunteer Fire Department asked for support of its annual fund-raiser, including a block of golf course tee times and free golf carts.

The Cove also allows the GVFD to include a fund-raising letter in the fall and spring mailings for dues.

Majerus also said that a nearby summer camp requested use of the town center pool for 40 to 50 campers and staff.

“This request was denied as they are not members and the pools have not been opened to public use,” he said, citing insurance/liability concerns, capacity issues and impact on member use.

Noting Board approval of a bylaws change prohibiting review of election ballots by members, he said that a “second and separate” update of the by-laws are pending “as changes in Commonwealth corporate law and other contractual agreements have left some provisions out of date.”

Majerus also summarized activities of other work groups established for member input on a number of topics.

• Contractor/Vendor Restrictions. An initial meeting was held. Majerus said Captain’s Cove is not a municipality, and no vendor has a right to work within the Association.

Options discussed included establishing an approved vendor list or a list of problematic contractor/vendors, with the latter considered less labor intensive.

Majerus said that contractors can be disallowed at the Environmental Control Committee level “or those that don’t require ECC approval can be issued limited access via trespass process.”

General Manager Justin Wilder is working on the basic framework of a new policy.

• Waterfront Fund – “A perfect storm of events have impact the current balance of the fund as well as upcoming financial needs,” Majerus said.[See a summary of this work group’s first meeting elsewhere in this edition.]

This work group’s next meeting is Thursday, June 29.

• Electronic voting - He said there is interest in the membership in voting electronically in annual Board elections. “While this is not permissible under our Governing Docu- ments, VAPOAA [Virginia Property Owner Association Act] does allow for that provision with the proper approvals within the Association.

There is a work group established to review the possibilities and trades and make a recommendation to the Operating Committee, sometime later this year,” he said.

• Postal boxes - Majerus said there are a number of locations where these could be placed throughout the community, taking into account “consideration for the 2,000+ homes yet to come to the

Cove.”

He also noted that there is another working group looking at future road improvements. Among the areas to be improved include Mutiny and nearby streets, Seaview Street and Startboard Street, with the scope of work contingent on wetland delineations by the U.S. Army Corps of Engineers.

Finally, he said that members of the Operating Committee are working with the property management team on a members comment card for use in the Marina Club.