Real estate management software that think with you and does most of the work for you www.propertynet.co
When you manage a growing portfolio of properties, you need to focus on providing superior services to your customers / tenants and attracting new sales. Whether you manage multiple rental types or focus on sales of properties, PropertyNet connects you to the information and automated processes you need to manage your business.
Customers & Prospects Management PropertyNet allows you to build a prospect and customers› database with a facility of converting them to existing customers if they start a relationship with the company through a reservation, rental contract or sales contract. These data will help your team in marketing and sales activities for any new project in additional of collecting their needs which will help in your future planning.
Manage all Types of Properties PropertyNet allows you to manage any type of real estate units like (trading malls, compounds, apartments, villas, shops, factories, lands, car parking, advertising, signs, etc…)
Property Geographic Distribution The system support a geographic distribution for the real estate units in multi levels like country, region, city and district and all these levels can be used in the reports criteria when displaying or printing these reports.
Complete Details about the Buildings and Their Units The system gives the ability to enter building information and split the building into zones and the user can enter a daily, monthly and yearly rate for each meter in each zone. You can enter also the units belongs to each building in additional to the units’ contents like air-conditions, telephone sets, etc… and it can be linked to the fixed asset management system. The system can also generate a receive receipt for the unit contents to be signed by the tenant.
Contact customers & prospects A user can create an immediate or future contact transaction for customer or prospect. Contact transaction can be automatically created by campaign or bulk contact transaction or gift distribution transaction or contact transaction in case of follow up. Contact transaction can be linked to rental, sales or marketing contact in case of successful sales and can also be linked to receive voucher in case of collection Contracts Management For brokers, system gives a facility to track all type of management contract with alert option for the expired contacts.
Reminder, Notification and Warning Letters Generate the reminder, notification and warning Letters directly from the system and send them by fax, mail or directly from the system through E-Mail or SMS.
Google Earth Integration The system is integrated with Google Earth. From the system you can display you building through Google Earth without closing the system or opening Google Earth.
Unit Merge The system has a capability of merging units and also split unit into multi units, this capability usually used in the trading malls when a tenant or a company required to rent a big shop consists of multiple concatenated units. The system has a facility also to store the activity related to each shop in case of shopping malls
Building and Units Expenses and Utility Bills You can store the building and units expenses with a facility of displaying the last expenses transaction during the data entry for a control purpose. Also the system maintains the utility bills like maintenance bills, advertising bills with an allocations facility by multiple ways like fixed allocation, based on the area or based on the rent amount.
Forms Setup and Printing You can setup all the used forms through the system like (rent contract, receipts, rent increase/decrease forms) these form can be modified by the user and the system also can use MS Word or Excel forms.
Archiving System The system has a built in archiving system which give a facility to scan any type of image or document and store it in the same system Database or separate Database or in a file system and these images can be linked to building, unit, contract, etc‌
Search Using Interactive Maps Search using interactive maps gives the user a facility to see the building in 3D with color coding for the units based on their status with a facility of block or reserve a specific unit or cancel any of them.
Flixable Unit Blocking & Reservation Using interactive maps you can block or reserve a unit for rental or sales with a facility of canceling any of them, the system also manage grace period for blocking and reservation with a facility if hide the unit from the sales person for a specific period after blocking or reservation cancellation.
Rental Management Rent Your Own Properties and Others Properties The system can be used in property management owned by your company or owned by others with a capability of identifying multiple owners in building and unit level and the system can automatically allocate the revenue and expenses for each building/units for the owners based on their shareholding percent. The system gives a facility of identifying a collection commission percent globally or in the building level ensuring the accuracy of charges.
Rent On A Daily, Monthly, Yearly and Multi Years Basis The system support daily, monthly, yearly and multi years rent and also support both Georgian and Hijra calendar rent contracts with auto conversion between both calendars. The system has a capability also to auto generate the rent installments based on contract start date, duration, calendar type and number of installments per year. The system has also auto contract renew capability with installments auto generation facility. The system support also the incremental contract in case of multi years contract and gives the user the facility of identifying the yearly increment in a multiple methods.
Rents by Unit or by Meter The system gives a facility of identifying the rent amount based on unit or meter and the system can calculate the total rent amount for the unit from the unit area and meter rent amount.
Multi Settlement Methods The system support multi settlement method like (cash, Check, Note, Bank Deposit, Bank Transfer, LG, Credit Card, Debit Card, etc‌) The system can also track the check collection.
Commission Distribution You can distribute the commission for internal and external brokers easily. The system will used the predefined percent to calculate the commission amount and this percent can be manually changed for each transaction.
Tenant Information You can store comprehensive information about your tenants like (basic information, address, contact information, preferred communication language, preferred communication time and preferred settlement method).
Vacating: Ability to vacate rented contract at the end of the contract date or earlier, the vacation may be as an assignment with or without the Security deposit to another tenant with the ability to transfer contract debit/credit balance when vacating to another tenant, or hold it to the same tenant, and ability to follow up any balances tell it is cleared. (Fully paid/ or fully collected).
Sales Management Sell Others You Own Properties and Properties The system can be used for selling real estate owned by your company or owned by others with a capability of identifying multiple owners in project and unit level and the system can automatically allocate the revenue and expenses for each project/units for the owners based on their shareholding percent. The system gives a facility of identifying a collection commission percent globally or in the project/unit level.
Customers and Brokers Information Have a comprehensive record about your customers with a customer segmentation facility. Store the credit information for the installments basis customers. Have a comprehensive record also about your internal and External
Search Engine and Updating Bid Prices Search for your units by multiple ways (country, region, city, area, location, bid price, offer price, etc‌), store the bid price with a full details about the bidder (date, name, contact numbers, etc‌). This information will be stored historically and will be available to retrieve at any time.
Sell in Cash, Installments or Time Share Flexibility in selling you real estate in cash, installments or time share. Comprehensive installment engine which can create a simulation for installments to meet the customer expectation by changing the criteria based on customer request.
Purchase Contracts Maintain your purchase contracts easily and quickly, with a support of multiple units in the same contract. Print your contract in the predefined format or in you MS Word template.
Multi Settlement Methods The system support multi settlement method like (cash, Check, Note, Bank Deposit, Bank Transfer, LG, Credit Card, Debit Card, etc‌) the system can also track the check collection.
Commission Distribution You can distribute the commission for internal and external brokers easily. The system will used the predefined percent to calculate the commission amount and this percent can be manually changed for each transaction.
Prospect Salesmen Sales Maintains your salesmen sales target with a comparison facility between target and actual sales
Reminder, Notification and Warning Letters Generate the reminder, notification and warning Letters directly from the system and send them by fax, mail or directly from the system through E-Mail or SMS.
Extending Modules PropertyNet is designed to grow with your business. The modular architecture allows you to choose and pay for the currently needed functionality only and later add any needed additional modules. PropertyNet Add On modules are extenders for the standard real estate rental and sales functionality provided by PropertyNet. PropertyNet Combines sales, rental, customer management, maintenance, administration and business management into one real estate management software, which you can configure to suit your needs. PropertyNet enable you to reduce operation costs through automated processes and much more efficiency for your team. It also provides you with a real-time communications with your prospects, customer, users and landlords. PropertyNet allows you to keep track of each facet of your property management business, from documenting tenants and applicants to managing vendor and owner transactions. With PropertyNet integrated features, like dynamic alerts that are specific to the module and user you are entering the note on, you possess the power to accomplish more than ever before.
Rental Extender Advanced Rental module build on the rental functionality available in PropertyNet and introduce more sophisticated renting functions.
• Additions and deductions: Defining different additions & deductions types on the contract such as security deposit, administrative fees, Gas, Electricity, etc
• Reservation: Ability to reserve the unit, and ability to convert the reservation to be a rent contract.
• Renew with changes: Ability to renew rent contracts in very flexible way, where the user be able to do some changes in the renewed contract which may differ from the original contract.
• Unified Contracts: Ability to unify rent contracts as some companies need to make their contracts unified in a specific dates.
• Linked Contracts: Ability to link a main contract with subsidiary one for the same tenant. For example a parking leasing contract are only allowed for customers / tenants whom having apartment sales or leasing contract.
• Renovation: Ability to collect an insurance deposit from the tenant who asks to do any renovation to his unit, this insurance could be paid back fully or partially to compensate any damages might happen to the unit by this renovation.
• Adjustment: Ability to increase or decrease the rent amount to a certain building or certain type of units like shops or apartment, this adjustment could be done by a percent or value on a specific date or with the contract renew.
Sales Extender Advanced Sales module build on the Sales functionality available in PropertyNet and introduce more sophisticated sales functions.
• Reservation Enter your reservations transaction, identify your grace period and the system with alert you automatically for the expired reservation.
• Flexible Pricing and Installment System Multiple pricing support with time frame and for each time frame you have the ability to define multiple installment type with auto-generation to these installments.
• Resell Assignment and resale fee management with automatic generation of new contract.
• Return Return all or part of contract unit and deduct the return fees with the ability to return money back in cash or installments.
• Replace Replace all or part of contract units and deduct the return replacement fees with auto cancellation for old contract and creation for the new contract with transferring of the old payments to the new contract.
WebSuite PropertyNet WebSuite is a web based portal which can be linked to your company website. The WebSuite is fully integrated with PropertyNet Real Estate Management System with no manual intervention. It is bi-lingual Arabic and English and it is auto converted based on tenant or landlord preferred language. PropertyNet WebSuite is flexible for any customer additional requirements. The WebSuite has of three main parts Tenant Portal, Landlord Portal and Property Listing.
Tenant Portal Tenant Portal provide users with the ability to register requests for vacating or maintaining his unit. It also provide users with a facility to enquire about unit assets and his installments and settlements information.
Landlord Dashboard Landlord Dashboard is targeted to be used by landlords and company top managements. The dashboard provide them with multiple KPIs such as vacant and occupied units ratios, collection performance, cash flow, debt aging, vacant units cost analysis and building or units expenses comparison.
Property Listing Property Listing is a search engine for vacant units in the Internet. Search for units to rent or buy with flexible search criteria and search by Map. The Search result can be displayed in multiple format (List, Gallery, or Map) The user can display unit detail and add it to his favorites, email it to a friend, save it as PDF, print It or share it in any Social Media. The Unit details includes units Images, map Location, video and unit description and complete specifications.
Customer Extender PropertyNet CRM Module will enhance your marketing and sales team performance by better organizing their work, promote a proper units to the proper customer in the right time with an acceptable price.
Propsal management Proposal Management helps you in entering and tracking your proposal with automatic creation of contact transaction to deliver the proposal using mail, e-mail, fax or visit. The system will maintain a grace period with auto alerting to the expired proposals. The proposal can be used during creation of rental or sales contract in case of proposal acceptance
Customers Needs Management Understanding the needs of your current and prospect customers will help you offering proper units in a right time with an acceptable price to your customers. PropertyNet CRM helps you in collecting your customers› needs like property type, sales or rental, required period and price range which will be stored it in an organized manner, these data will help you in your future planning based on actual customers› needs.
Campaign Management PropertyNet CRM Campaign Management helps your marketing team in categorize your current and prospect customers into group which have similar specifications, then identifying the proper properties, then the system will automatically generate proposals and contact transactions based on predefined communication channels like e-mail, SMS, phone call, fax or visit.
Gift Distribution Management Gift distribution management in any company is a very tuff job if it is maintained manually. Gift distribution management in PropertyNet CRM gives a facility of entering all type of gifts and through gift distribution transaction the system will link the selected customers to the selected gifts and it will automatically generate contact transactions through mail or visit channels which will help in the distribution processing and tracking.
Customer Complaints Management Customer complains management helps in tracking customer complaints with a facility of auto creation for contact transaction and follow up till complaint is resolved in additional to auto transfer facility to maintenance department if needed.
Maintenance Extender The Complete Facility Maintenance Solution The Facility Management module combines work order processing with comprehensive preventative maintenance capabilities to help you work more efficiently. Stay on top of all tasks and activities, as well as costs and equipment. Track the progress of jobs from start to finish. Analyze historical information to predict future trends and identify potential problems. Facility Management is part of the fully integrated Perfect Solution Real Estate Business Solutions suite. Seamless data sharing across all applications means you can eliminate redundant efforts, make the most of information and take control of your entire operation. The Ultimate Work Order Manager • Fast, Flexible Work Orders Quickly create work order tickets for scheduled and unscheduled maintenance using the system’s standard work order formats. Different ticket designs can be assigned to different types of requests to reflect the way you do business. • Preventative Maintenance Made Easy Simply enter preventative maintenance tasks for any future period. When the time is right, the system will generate new work orders as appropriate keeping you on track, on time and on budget. Take Control of Equipment Gain control over preventative maintenance responsibilities by including all equipment on a periodic maintenance schedule. Combine weekly, monthly, quarterly, semi-annual and annual responsibilities into one master calendar. The system is also capable of storing a wide variety of information regarding your equipment and its manufacturer. Complete Task Lribary Standardize job duties by building a task library. For every work order, the system can track equipment, tools, tasks and time requirements along with frequency and more. Location, priority, cause and charge fields enable detailed classification and analysis.
Financial Integration Gateway PropertyNet automate most of your daily business processes. The system reflect the financial effects of all transactions into the appropriate financial transaction type that can be posted to your financial system. Example of Transactions • • • • • • • • • • • • • • •
Contract payments Future payment dates Deposit return Lease balance return Commissions Bill payment Discount Credit notes Debit notes Estate purchase Unit return Unit sale payment Replacement fee Assignment fee Early payment
PropertyNet integration Gateway facilitate posting financial transaction to: • • • • • •
PropertyNet Financials Microsoft Great Plains Oracle Financials Microsoft Axapta Epicor Scala Others through MS Excel
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United Arab Emirates | Dubai 506, UBora Towers Business Bay Dubai UAE
Egypt | Cairo Road 90 Villa 62 Tagamoua El-Khamis New Cairo Cairo, Egypt
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T: 971.4.421.4368 F: 971.4.421.4325