APRIL 17-19, 2015
Hello, dear OC applicant! It’s with great pleasure that I open the first –and only– round of applications for the group of brave individuals that will join me on this exciting journey: the journey of SHOTGUN 2015, the most important Local Conference that AIESEC in ITAM has ever held in 50 years. I strongly believe that an AIESEC Local Conference means the starting line for every succesful AIESEC career. It is what transforms a normal person into an impactful change agent: an aiesecer. Why this happens? Because of the AIESEC Culture that you can only find inside its diverse events: local, national or international conferences, summits, seminars, global villages, etc. My vision for SHOTGUN 2015 is simple: to deliver a life-changing event for 300+ delegates. To make this Conference an epic experience for my team. To inspire the future members and leaders of AIESEC. And most importantly, to change, through innovation, the culture behind the organisation of local, national and international Conferences in Mexico. Hesitate no more. Apply and make your own great contribution for SHOUTGUN 2015.
Omar Díaz, OCP
OC CORE - TEAM
OC TEAMSTERS
JOB DESCRIPTION & RESPONSIBILITIES OC VP FINANCE & LEGAL • Manage financial resources in the most effective way to support AIESEC in ITAM financial sustainability and to ensure participation of its members in the conference. • Ensure that all the legal obligations of AIESEC in ITAM are met by collecting all the documents needed for auditory. • Design a real budget and keep track of it during the whole preparation and development of the Conference. • Responsible for cash management relating to all congress spending budgeted and otherwise. • Responsible for damage assessment. • Collecting and accounting for delegate fees. • Receipting and controlling all records of financial transactions during the congress with the hotel or external on a daily basis. • Controlling financial policies and procedures and focus on cost cutting. • Daily meetings to review budgets. • Obtaining competitive prices from suppliers where appropriate, to ensure cost effectiveness, and ensure the products on the right time.
JOB DESCRIPTION & RESPONSIBILITIES TEAMSTER STOCK & STORE • Manage financial resources in the most effective way to support AIESEC in ITAM financial sustainability and to ensure participation of its members in the conference. • Ensure that all the legal obligations of AIESEC in ITAM are met by collecting all the documents needed for auditory. • Design a real budget and keep track of it during the whole preparation and development of the Conference. • Responsible for cash management relating to all congress spending budgeted and otherwise. • Receipting and controlling all records of financial transactions during the congress with the hotel or external on a daily basis. • Controlling financial policies and procedures and focus on cost cutting. • Obtaining competitive prices from suppliers where appropriate, to ensure cost effectiveness, and ensure the products such as materials and merchandising on the right time. • Keep constant track of the inventory. • Responsible for the SHOTGUN 2015 Store sales and income. • Controlling merchandise inventory.
• Planning, developing and implementing the products of the store.
JOB DESCRIPTION & RESPONSIBILITIES OC VP MARKETING & COMMUNICATIONS • Be responsible for the design of all materials of the conference (badges, T-shirts, folders, starting from the logo, sales brochures). • AIESEC, OC, AIESEC International and MC brand positioning during all conference.
• Work with the Internal Promotion Strategy (Conference promotion, Online promotion etc.) • Material for sales (ER).
JOB DESCRIPTION & RESPONSIBILITIES TEAMSTER PHOTO & VIDEO • Taking Pictures, make Videos, collect testimonials. • Captivate a great number of members to participate. • Communication with LCs during the conference (promote what is happening in the conference to people who are not attending in person (web, videos, twitter, blog) • Final responsible for social media interaction and virtual environment of the Conference. • Make a closing video in every Evening and Closing Plenary. • Make an 8-10 minute aftermovie of SHOTGUN 2015 with the best moments of the Conference.
JOB DESCRIPTION & RESPONSIBILITIES OC VP LOGISTICS • Facilitate team direction and lead by example. • Team Management, hold team members accountable to team plans. • Help the OCP to build a positive working environment.
• Help every other teamster especially regarding logistical needs. • Ensure tools and resources are available to support building and training of the members. • Assume responsibility for heads of delegation full understanding of any special procedures inside the site. • Ensure transportation of Conference Team and Delegates. • Plan and execute the flow of check-in of all the delegates (develop a clear strategy for a smooth and fast check-in). • Manage delegate information pre, during, and post conference. • Check in (delegate and external guests). • Answer the delegates' doubts (before, during and after the conference).
JOB DESCRIPTION & RESPONSIBILITIES TEAMSTER AGENDA & MATERIALS • Ensure the overall logistics of the conference run smooth. • Ensure the quality of the sessions regarding materials and infrastructure. • Make maps of the site and plenary.
• Design a Faci Buddy Allocation program. • Help every other teamster especially regarding logistical needs. • Perfect communication with OC S&S in terms of inventory of Conference materials.
JOB DESCRIPTION & RESPONSIBILITIES OC VP EXTERNAL RELATIONS • The OC VP ER will be responsible for all materials, ambient, ludic spaces, food, beverage and souvenirs partnerships that guarantee the sustainability for SHOTGUN 2015. • Prospect, negotiate, deliver and report in kind partnerships that can enhance value to SHOTGUN 2015; • Build partnerships reports to follow up partners participation on conferences and events held by AIESEC in ITAM such as 50th Anniversary and KICKOFF 2015. • Responsible for service to special guests, speakers attending SHOTGUN 2015.
JOB DESCRIPTION & RESPONSIBILITIES TEAMSTER SALES • The OC Sales will be responsible for all materials, ambient, ludic spaces, food, beverage and souvenirs partnerships that guarantee the sustainability for SHOTGUN 2015.
KEEP CALM AND SELL EVERYTHING YOU CAN.
JOB DESCRIPTION & RESPONSIBILITIES OC VP SHOTGUN 2015 EXPERIENCE • Responsible for the strategy behind the experience of attending a Local Conference of AIESEC in ITAM. • Creativity is strongly required. • Ensure that every single delegate (members, leaders, EPs, facis, chair, special guests, speakers, etc.) lives the best experience of their lives, from SHOTGUN’s beginning to end. • Negotiate with the staff of the hotel everything about the parties and the dinner, such as special meals, drinks available, available places. • Ensuring that each delegate goes back with a WOW! Experience.
INNOVATE AS MUCH AS YOUR IMAGINATION TELLS YOU TO!
JOB DESCRIPTION & RESPONSIBILITIES TEAMSTER DELEGATES & SPECIAL EVENTS • Also known as SHOTGUN 2015 Admissions Manager. • Communication with delegates. • Working closely with the LC VPs and Recruitment to get more delegates;
• Develop reception systems. • Maintain delegate help desk during the event, provide assistance to delegates, being aware of all relevant information; • Negotiate with the staff of the hotel everything about the parties and the dinner, such as special meals, drinks available, available places. • Allocate the delegates and be responsible for them logistics. • Organize the allocation of the delegates in the hotel.
GENERAL TERMS • Applications are open for every single member of AIESEC. • OCP and OC VPs Fees are fully covered by SHOTGUN’s Budget.
• Teamster fees are 50% covered by SHOTGUN’s Budget. • Fee coverage will be decided by OCP and OC VP F&L. • OC Meetings (defined after team is elected) attendance are strictly mandatory. • Accomplishing Measures of Success will define whether the OC member deserves fee coverage or not.
GENERAL QUESTIONNAIRE PERSONAL INFORMATION • Complete Name
• Current Role in AIESEC • LC • WhatsApp Number • Myaiesec.net e-mail Address • Skype ID
YOUR MOST EPIC PICTURE GOES HERE!
TELL ME WHO YOU ARE • Make a video cover letter (max 3 minutes) and upload it to YouTube. Don’t tell me about your academic background, I just need to know who you are, what’s your AIESEC story so far and why have you decided to join my team. Tell me what makes you an AWESOME candidate for the position you’re applying to.
• Take 30 minutes (no distractions) to answer the 3 Most Important Questions and send them to me. Full exercise here: http://bit.ly/3mostimportantq I want to know what drives you and where do you see yourself in the future.
APPLICATION PACKAGE, DEADLINES & INTERVIEWS 1. General Questionnaire (pdf format) 2. YouTube Cover Letter link (pdf format) 3. Three Most Important Questions (pdf format) Zip your Application and Save As: FullName_OCPosition_LC.zip Send it to me via e-mail to: omar.diaz@aiesec.net Application Deadline: THURSDAY, Jan 29th, 2015. Interviews: FRIDAY, Jan 30th, 2015 Announcement: SUNDAY, Feb 1st, 2015.
DOUBTS? • Find me on Facebook: Facebook • Find me on WhatsApp: +52 (1) 55 2971 5498
• Send me an email: omar.diaz@aiesec.net
APRIL 17-19, 2015
"The human is an unique creature because he can see beyond what exists. The human can dream what should be and he can make the impossible happen."