Academic Standing

Grades submitted to the Registrar's Office are considered final unless (1) evidence ofan error can be presented, or (2) the student is convinced his or her academic performance was evaluated on other than an academic basis or in a prejudiced or capricious manner. Grades may not be changed by arranging to complete additional work or by meeting criteria not in accord with those applied to all other students enrolled in the course.

To appeal a grade, the student must consult with the instructor ( or the department chairperson when the instructor is away from campus) no later than the following applicable deadline: for Autumn and Winter grades, the end of Week Three of the following quarter; for Spring and Summer grades, the end of Week Three ofAutumn Quarter. Resolution and submission of the revised grade to the Registrar's Office must occur by the end of the 10th week of those respective quarters. Signatures of both the instructor and the instructor's department chairperson are required to change a grade.

When a grading issue cannot be resolved, the student may present evidence in writing to the Vice President for Academic Affairs indicating an error, the prejudicial basis, or the capricious manner used in evaluating his or her performance. In all cases, this step must be taken no later than five business days beyond the applicable 10th week deadline indicated in the previous paragraph. The Vice President for Academic Affairs shall consult with the student and instructor after which the appeal may be passed on to the Appeals Council for its consultation and judgment. The actual grade change, if deemed in order by the Appeals Council, shall be determined by the Vice President for Academic Affairs in consultation with the student and the instructor involved (or the applicable Department Chairperson if the instructor is unavailable).

Academic Standing

Class Standing

Class Standing is based on total credit hours earned.

CREDIT HOURS EARNED STANDING

0 through 44 Freshman 45 through 89 Sophomore 90 through 134 Junior 135 and up Senior

Good Standing

A student who maintains the minimum cumulative grade point average on a 4.0 scale as required on the chart below is in good academic standing.

Retention, Probation, Suspension, Dismissal, Satisfactory Academic Progress

Retention-All students shall be reviewed for retention orother appropriate academic action at the end of each quarter. This review is based upon the number of earned

hours or quality hours (whichever is greater) the student has accumulated as required on the chart that follows:

Earned Hours/Quality Hours Minimum (whichever is greater) Cumulative GPA

1-20 1.00 21-30 1.40 31-50 1.70 51-65 1.85 66-270 2.00

Probation-Academic Probation occurs when a student's cumulative grade point average is below the minimum levels established on the chart above. Students placed on Academic Probation are required to meet the academic requirements of their probation and be in good standing within two quarters.

Suspension-Suspension occurs when a student earns less than a 2.0 term grade point average while on Academic Probation. A student will also be suspended when failing to gain good standing in the prescribed period. The first time a student is suspended, the student may apply for readmission after remaining out of school for at least one quarter. A student suspended for the second time must remain out of school for at least one year before applying for readmission. Credits earned at another school while a student is under academic suspension cannot be applied toward graduation at Otterbein. All readmission applications must be submitted to the Office ofAdmission and acted upon by Academic Council. Other information or steps may be required prior to consideration for readmission as determined by Academic Council. Readmission is not guaranteed.

Dismissal-Dismissal occurs when a student is suspended for the third time. Dismissal is permanent.

Satisfactory Academic Progress- Students who fail to make satisfactory academic progress are subject to the loss offederal financial aid. Satisfactory academic progress is defined as achieving earned credit hours in a least two-thirds of all credit hours attempted. Courses in which IP's, R's and W's are received are considered attempted credit hours. Students who fall below the defined standard for satisfactory academic progress will be warned in writing. Students who receive a warning will have to be in compliance with the defined standard within two quarters or federally-funded financial aid will be forfeited. Warnings are issued as a courtesy; students must assume full responsibility for monitoring their own satisfactory academic progress. The College reserves the right to refuse registration to students who are failing to make satisfactory academic progress toward their degrees.

Academic Appeals

Through the Academic Council, which is a standing committee ofthe College Senate, an avenue for appealing academic policies is provided all students. Details regardino the appeal process are available from the Office ofAcademic Affairs. Minutes of pa~ Academic Council meetings are on file in the Library.