It's just one big travelling roadshow circus.

“There's a rotation between Gibson Freight and our logistics arm, Cameron's Transport; they work hand in hand. One drives the trucks, and the other coordinates the freight handling, transportation and customs elements that allow the freight to enter the country.

Technology is key

Matthew engaged IDM as the project manager to facilitate the management of the suppliers on the ground. IDM use a range of tools within its system. The company has created its own internal system, FMS, which is a facility management software. This is more about inventory than logistical scheduling, and they use Gantt charts, Excel, Smartsheets.

Linfox also had a scheduler at the Tottenham storage yard who took a direct hands-on approach, communicating with the onsite team and then coordinating the timing and the delivery of assets to the park. There was a program created in a Smartsheet form showing the schedule of the build; then, between the scheduler and the team on site, assets were transferred accordingly.

Lessons learned

Matthew says the most significant lesson from this year’s race is the need to be adaptable and smarter when an event grows. “We've learned to adapt within the business, probably less about the logistics and more about the venue operation. We've learned how to redesign a venue to accommodate the growth and popularity of the event. We have consolidated the learnings from 2022, particularly around venue capacities, how to move people around the venue, and have appropriate amenities and food and beverage.” ●