• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
CREATING, PRINTING, AND EDITING WORD DOCUMENTS
UNIT 1: EDITING AND FORMATTING DOCUMENTS
Microsoft Word 2003 - Specialist
• • • • • • • • • • • •
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CHAPTER 1
D. S.
• Open Microsoft Word • Create, save, name, print, open, and close a Word document • Exit Word and Windows • Edit a document • Move the insertion point within a document • Scroll within a document • Select text in a document • Use the Undo and Redo buttons
Performance Objectives
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
point to All Programs click Start
click Microsoft Office Word 2003
point to Microsoft Office
Opening Microsoft Word
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
Taskbar
Status Bar
Formatting Toolbar
Standard Toolbar
Title Bar Menu Bar
Ruler
Horizontal Scroll Bar
Vertical Scroll Bar
I-beam Pointer
End-of-document Marker
Insertion Point
Word Document Screen
Task Pane
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
– – – – – – –
Word Wrap AutoCorrect Automatic Spell Checker Automatic Grammar Checker Spacing after Punctuation Smart Tags Option Buttons
• When keying in text, consider:
Word Concepts
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
File, Save
Save button
File, Save As
type document name click
OR
Ctrl + S
Saving a Document
• • • • • • • • • • • •
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CHAPTER 1
D. S.
forward slash (/) backslash (\) greater than sign (>) less than sign (<) asterisk (*)
question mark (?) quotation mark (“) colon (:) semicolon (;) pipe symbol (|)
• Excluded special characters include
– drive letter – folder names – spaces
• Up to 255 characters including
Naming a Document
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
press Esc key or Cancel or Close
to close a dialog box…
click in the document screen or press Alt key or press Esc key twice
to close a menu…
Canceling a Command
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
click View, Task Pane to open the task pane
click to create a new document - closes task pane
OR
click Close button
Working with the Task Pane
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
Other Task Panes button
OR
use buttons to maneuver within task panes
Working with the Task Pane…/2
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
File, Close
OR
Close Window button
Closing a Document
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
OR Ctrl + P
File, Print opens Print dialog box
(sends immediately to the printer)
Print button
Printing a Document
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
click Close button
Exit OR
File
Exiting Word
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
click Start
click Shut Down
Exiting Windows
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
1. File, Open or Open button 2. Click down-pointing arrow at right side of Look in option box 3. Click 3½ Floppy (A:) 4. Click Cancel button
Changing the Default Folder
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
1. Tools, Options 2. File Locations tab 3. Ensure Documents selected in File types list box and then click Modify button 4. Change to desired folder 5. Click OK
Changing the Default Folder Permanently
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
double-click the document name
OR
Ctrl + O
You can also open a document from the Getting Started task pane.
File, Open
Open button
Opening a Document
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
OR click
Ctrl + N
task pane opens
New
File
New button
Creating a New Document
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
select desired options
Tools Customize
Customizing Toolbars and Menus
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
•
• • •
•
Created documents may need changes Adding text is called inserting Deleting text is called deleting Need to move insertion point without erasing text Move insertion point with mouse, keyboard, or a combination of both
Editing a Document
• • • • • • • • • • • •
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CHAPTER 1
D. S.
Scroll Box
Horizontal Scroll Bar
scrolling changes text display but does not move insertion point – click to move insertion point
Down Scroll Arrow Previous Select Browse Object Next
Vertical Scroll Bar
Up Scroll Arrow Scroll Box
Scrolling with the Mouse
• • • • • • • • • • • •
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CHAPTER 1
D. S.
OR
opens Select Browse Object Palette Previous Select Browse Object Next
Edit, Go To
Moving the Insertion Point within a Document
• • • • • • • • • • • •
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CHAPTER 1
Ctrl + Left Arrow Ctrl + Right Arrow End Home Ctrl + Up Arrow Ctrl + Up Arrow twice Ctrl + Down Arrow Page Up Page Down Ctrl + Page Up
One word to the left
One word to the right
To end of a line
To beginning of a line
To beginning of current paragraph
To beginning of previous paragraph
To beginning of next paragraph
Up one screen
Down one screen
To top of previous page
D. S.
To end of document
Ctrl + End
Ctrl + Home
Down Arrow
One line down
To beginning of document
Up Arrow
One line up
Ctrl + Page Down
Right Arrow
One character right
To top of next page
Left Arrow
Press
One character left
To move insertion point
Moving with the Keyboard
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
press Insert key or double-click OVR mode button to switch to Overtype mode
existing characters move to the right as you type additional text
Inserting Text
• • • • • • • • • • • •
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CHAPTER 1
D. S.
Delete key Backspace key Ctrl + Backspace Ctrl + Delete
Character left of insertion point
Text from insertion point to beginning of word
Text from insertion point to end of word
Press
Character right of insertion point
To delete
Deleting Text
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
Drag in the selection bar to the left of the lines.
Multiple lines of text
Triple-click in the selection bar.
An entire document
D. S.
Drag in the selection bar.
Multiple paragraphs
A paragraph
Hold down the Ctrl key, then click anywhere in the sentence. Double-click in the selection bar next to the paragraph or triple-click anywhere in the paragraph.
Click in the selection bar to the left of the line.
A line of text
A sentence
Double-click the word.
Complete these steps
A word
To select
Selecting Text with the Mouse
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
Shift + Left Arrow Ctrl + Shift + Right Arrow Ctrl + Shift + Left Arrow Shift + End Shift + Home Shift + Up Arrow Shift + Down Arrow Ctrl + Shift + Up Arrow Ctrl + Shift + Down Arrow Shift + Page Up Shift + Page Down Ctrl + Shift + End Ctrl + Shift + Home Ctrl + A or click Edit, Select All
One character left
To end of word
To beginning of word
To end of line
To beginning of line
One line up
One line down
To beginning of paragraph
To end of paragraph
One screen up
One screen down
To end of document
To beginning of document
Entire document
D. S.
Shift + Right Arrow
Press
One character right
To select
Selecting Text with the Keyboard
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
OR
Ctrl + Z
click the down-pointing arrow to undo previous actions
Undo drop-down list
Edit, Undo
Undo button
Using Undo
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
Edit, Redo
Redo button
OR
Ctrl + Y
Using Undo and Redo
• • • • • • • • • • • •
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Open Word Create a Document Save a Document Name a Document Print a Document Open a Document Close a Document Exit Word Exit Windows Edit a Document Move Insertion Point Scroll within Document • Select Text • Undo and Redo • Features Summary
LINKS TO OBJECTIVES
CHAPTER 1
D. S.
point to All Programs click Start
click Microsoft Office Word 2003
point to Microsoft Office
How do you open Word?
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
File, Save
Save button
OR
File, Save As
Ctrl + S
How do you display the Save As dialog box?
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
File, Close
OR
Close Window button
How do you close a document?
Features Summary
• • • • • • • • • • • •
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CHAPTER 1
D. S.
(sends immediately to the printer)
Print button
How do you print a document?
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
Ctrl + P
OR
File, Print
How do you display the Print dialog box?
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
click Close button
Exit OR
File
How do you exit Word?
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
Tools, Options
How do you display the Options dialog box?
Features Summary
• • • • • • • • • • • •
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CHAPTER 1
D. S.
Format, Font
How do you display the Font dialog box?
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
File, Open
Open button
OR
Ctrl + O
How do you display the Open dialog box?
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
OR click
Ctrl + N
task pane opens
New
File
New button
How do you create a new blank document?
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
Tools Customize
How do you display the Customize dialog box?
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
Edit, Go To
How do you display the Find and Replace dialog box with the Go To tab selected?
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
Edit, Undo
Undo button
How do you undo?
OR
Ctrl + Z
Features Summary
• • • • • • • • • • • •
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LINKS TO OBJECTIVES
CHAPTER 1
D. S.
Edit, Redo
Redo button
How do you redo? OR
Ctrl + Y
Features Summary
• • • • • • • • • • • •
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Open Word Create a Document Save a Document Name a Document Print a Document Open a Document Close a Document Exit Word Exit Windows Edit a Document Move Insertion Point Scroll within Document • Select Text • Undo and Redo • Features Summary
LINKS TO OBJECTIVES
CHAPTER 1
D. S.
FORMATTING CHARACTERS AND USING HELP
Coming Next