MEMBERSHIP COMPARISONS Current IBA
Current ISBA
PROPOSED
Bee School Fall Membership Meeting
Spring Meeting Summer Meeting/Purdue Field Day Fall Membership Meeting
Bee School Summer Meeting/Purdue Field Day Fall Membership Meeting
Programs Grants & Awards
New Beekeepers Grant Young Beekeepers Awards
4-H Sale of Champions at State Fair Indiana Honey Queen – Hoosier Honeys
Programs Other
Indiana State Fair booth • ice cream • local club honey sales
Indiana State Fair booth • Lemonade/iced tea • state honey sales • honey cooking demonstrations • Pioneer village – candle booth
Membership Levels
Individual & Individual (Life) Family & Family (Life)
Individual Family
New Beekeepers Grant Young Beekeepers Awards 4-H Sale of Champions at State Fair Indiana Honey Queen – Hoosier Honeys Indiana State Fair booths • Ice cream • Local club honey sales • State honey sales • Lemonade/iced tea • Honey cooking demonstrations • Pioneer Village – candle booth Individual & Individual (Life) Family & Family (Life) Affiliate (non-voting for companies, etc.) 1 yr 2 yr 3 yr Life Individual $15 $28 $40 $150 Family $20 $38 $55 $200 Affiliate $45 $85 $125 n/a
Programs Meetings
Membership Dues Individual Family
1 yr 2 yr 3 yr Life $15 $28 $40 $150 $20 $38 $55 $200
Individual Family
1 yr 2 yr 3 yr $10 $18 $26 $15 $28 $41
Life n/a
ORGANIZATIONAL GOVERNANCE COMPARISONS
Type of non-profit Board Members
Officer Terms Board Terms Election Conduct
Voting Board Meetings
Membership Meetings
Committees
IBA
ISBA
PROPOSED
501(c)5
501(c)5
501(c)3
4 officers(Pres, VP, Sec, Treas) 1 rep for each club w/ 25+members (currently 25) Eligibility: not specified
Pres, VP, Sec, Treas 8 Directors
2 years
Annually
4 officers (Pres, VP, Sec, Treas) 6 at-large directors 6 regional directors Eligibility: Full member in good standing for at least 1 year, only 1 elected office at a time, policy for expanded requirements 2 years
2 years
Annually
2 years
Nominations: A 3 person nominating committee is elected but no duties defined Oversite: Not specified
Nominations: Nomination committee
Contested Results: not specified
Contested Results: not specified
Procedures: not specified Tie: not specified Voting Authority: not specified Proxy: not allowed Frequency: Multiple times including a meeting prior to the Fall Business meeting Notice: Not specified
Procedures: not specified Tie: not specified Voting Authority: 1 per member or 2 per family Proxy: Not specified Frequency: Special meetings only: called by at least 3 directors, restricted to business for meeting Notice: 15 days
Quorum: Majority in office before meeting begins Action: Not specified Action w/o Meeting: Not specified
Quorum: Not specified Action: Not specified Action w/o Meeting: Not specified
When: Fall Notice: Announced by a year ahead, if possible Notice contains: Not specified Quorum: Members present at meeting Action: Majority (charter or bylaws) Other – not defined Audit Nominating Appointments: Young Beekeeper of the Year Indiana Bee School
When: Annual between Oct 15 – Nov 15 Notice: 30 days advance Notice contains: Not specified Quorum: 25 members Action: Not specified ?
Nominations: Governance Committee seeks nominations to fit board needs Oversite: Governance Committee appoints 3 person Elections Panel • not running • not on board • may or may not be a member of the association Contested Results: Objection filed in 3 days, Election Panel meets within 7 days and result within 30 days – results FINAL Procedures: Board to approve a policy Tie: Elections Panel draws from container Voting Authority: 1 per member or 2 per family Proxy: not allowed Frequency: At least 4 times per year Special meetings by President or 4 Notice: • Regular meeting: at least 14 days prior • Special meeting: 3 business days • Notice contains: Place, date, time, and purpose Quorum: 51% of directors seated Action: Simple majority of those present. No proxies Action w/o Meeting: Permitted if all directors consent in writing. When: Annually at Fall Conference Notice: at least 14 days prior Notice contains: Place, date, time, and purpose Quorum: no fewer than 5% of eligible members Action: simple majority vote
Programs Nominating Auditing State Fair Marketing & Publicity
Standing Operational • Executive • Governance • Finance • Membership & Communication
Eligibility: member for 1 year, bona fide active beekeeper, and resident of the State of Indiana
Oversite: Tabulation committee appointed by President
Committees (cont’d)
State Fair Fall Conference New Beekeeper Grant Editor ? Others by president – board approval
Indiana Honey Queen - Hoosier Honeys Editor? Others by president
Committee Membership
President appoints with board approval
President appoints chair
Committee rules
Not specified
Not specified
Check Writing
Who: Treasurer maybe implied as ‘conventional treasurer duties’
Who: Treasurer
Amount: Not specified
Amount: Pay all approved by President
Articles of Incorporation (charter) • Not specified
Articles of Incorporation (charter) • Regular meeting • Majority vote of members present • To secretary or president 60 days prior to annual membership meeting • To membership from secretary 30 days before annual membership meeting
Amendments
Bylaws • Board of directors • To membership at Fall business meeting to adopt with majority vote • If proposal by a member who is not a Board member, must submit in writing with a second to Secretary one month prior to Fall meeting.
Bylaws • Same as Articles of Incorporation
Ad Hoc Operational • Others by board – term and work specific Program Committees (examples) • Indiana Bee School • State Fair • Fall Conference • Purdue Field Day • Indiana Young Beekeeper • Indiana Honey Queen (Hoosier Honeys) • New Beekeeper Grant • Others by board as needed for mission and healthy operation If chair designated in bylaws(ie: Executive, Governance, Finance, Membership & Communication): • Chair + One other officer nominate committee membership • Committee Membership approved by Executive committee No chair designated in bylaws: • Executive Committee appoints chair • Chair + One other officer nominate committee membership • Committee Membership approved by Executive committee • Actions subject to review by board • Committee can make own rules • Keeps record of meetings & reports • Can NOT amend Articles or By Laws • Can NOT approve plan of merger, sale, disposition of property Who: Treasurer If absent President or other board designated officer Amount: up to $500 and then board approval through budget approval or resolution Articles of Incorporation • Prior notice • At Board meeting • 2/3 of seated directors • Member notice 30 days prior to vote • Published to members following vote
Bylaws • Same as Articles of Incorporation