P.O. Box 2033 Crystal Lake, IL 60039 (773) 331-4425 info@PMmobileDJ.com www.PMmobileDJ.com
12 Month Wedding Preparation Planning Checklist Instructions: Use this as a tool to ensure that major tasks are completed, this is only meant to be a guide. Tasks are broken down into time categories. Use the "completion" column to indicate completion of an activity. Under "your target date column" indicate your desired completion date of the task. Mark tasks with "N/A" if the task does not suit your event. Finally, enjoy the planning of your wedding!
Wedding Date
9 - 12 Months Task
Completion
Your Target Date
Officially announce engagement Select a tentative date and a several backup dates Determine type of wedding: location, theme, # of guests, formality Determine budget and how expenses will be shared Choose your wedding party (bridesmaids, groomsman, etc) Develop a record keeping system for payments Create an approximate # guest list and manage it with our easy to use tool Decide if you will be inviting children or not Select and reserve ceremony site Select and reserve Officiant/Priest/Minister/Rabbi Select and book reception location Select and order bridal gown Determine color scheme
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Begin thinking about honeymoon locations. Obtain passports, visas, any documents needed for travel
6 - 9 Months Alert out of town guests and send a 'Save the Date' notice Select and book caterer (if needed) Select and book photographer Select formal wear for bridal attendants Select and book musicians/DJ for ceremony Select and book DJ for the reception Select and book videographer Select and book florist Register for wedding shower gifts Select bakery and begin tasting cake samples Discuss and finalize honeymoon details with travel agent Reserve any rental equipment necessary Discuss details and make reservations for lodging and transportation for out of town guests
4 - 6 Months Schedule fittings for bridesmaid dresses Arrange marriage prep-courses (if necessary) Select and book a decorator Finalize your A and B list of guests
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Select and order invitations and other wedding stationary Set date, time, and location for rehearsal dinner Select and book wedding night suite Reserve limousine and/or other bridal transportation Shop for your wedding gifts to each other Shop for wedding gifts to your parents Buy shoes, lingerie, and accessories for the bride Select and buy shoes and accessories for the bridesmaids Select and order wedding bands and send for engraving if necessary Notify any family and friends whom you would like to give readings, serve as guest book attendant. etc.. Order wedding favors or begin buying materials to make favors if you wish to make them on your own
2 - 4 Months Take formal engagement picture Select and order wedding cake Select and order decorations Prep for your honeymoon, purchase honeymoon attire and luggage Start addressing and send out your invitations (8 weeks before event) Plan activities for out-of-town guests (optional) Go on trials and book wedding day hair and makeup. Bring your headpiece and wear a white shirt Obtain marriage license
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Determine what will be used for guest book Select ushers to seat your guests and escort guests of honor Select your MC, DJ will often provide this service Get photography permit (if needed) Select your music for the ceremony, cocktail hour, and reception and review with your DJ Discuss all details of the reception menu with your reception venue/caterer Confirm wedding details with DJ, florist, photographer, videographer, reception venue.
6 - 8 Weeks Maintain a record of RSVP's and early wedding gifts Maintain a record of shower gifts and send thank you notes Purchase all ceremony and reception accessories: Guestbook, toasting glasses, garter, rig pillow, etc.. Select and reserve wedding tuxedos for male attendants Mail invitations to rehearsal dinner Select your something old, new, borrowed, blue
2 - 6 Weeks Finalize all food and beverages for wedding Finalize all ceremony details with officiant Finalize all rehearsal arrangements Finalize all floral arrangements Make a wedding day itinerary
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Give a copy of the itinerary to your wedding party and vendors Finalize all details with your vendors Decide order of receiving line and head table setting Contact guests that haven't replied Pick up wedding rings Provide photographer with a photo checklist Visit reception site for floor plan Create reception seating plan Inform attendants when and where to pick up attire Determine VIP seating for ceremony Make seating cards Pick up honeymoon tickets
1 Week Give caterer/reception venue final tally of guests Pack for honeymoon Pick up gown and veil Confirm all lodging and transportation arrangements for out of town guests Review details of reception seating, make any last minute changes necessary Have your final wedding gown fitting Finalize our wedding day schedule (including receiving- line order) and share with attendants, parents and all vendors
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Finalize vows for your ceremony Arrange mail collection and animal care while on your honeymoon
Day of Rehearsal Dinner (1 day before) Payment envelopes - including tips - earmarking who is responsible for distributing to vendors Confirm pick-up times with limousine and/or other wedding day transportation Pack over night bag for wedding night suite Drop all wedding accessories, dĂŠcor, favors, and placecards at ceremony and reception locations Make sure you bring all gifts that will be handed out at dinner Give best man the rings to hold onto Make sure wedding party has their itinerary Review VIP seating with ushers and ceremony location Rehearse ceremony with officiant and wedding party Get a manicure, pedicure, and massage Go to bed early and get a restful nights sleep
Wedding Day Eat Breakfast Take a lavender bath, its very relaxing Pack anything remaining on your "To Bring" list in cars Ensure Best Man has rings Make sure you have marriage license, photo permit (if needed)
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Bride put engagement ring on right finger Remember to look around and soak in the views of the day you planned so long and hard for Smile as you walk down the aisle
After the Wedding Day Get your wedding dress cleaned and preserved Preserve your bouquet Write and mail your thank you notes Check into your stores bridal registry completion program Meet with your photographer and videographer to finalize albums/video Disclaimer: This is a tool that is to be used in preparation for your wedding. All tasks on this checklist may not pertain to your event, and some tasks many not be mentioned. This is not a comprehensive list and PM Mobile Entertainment Inc. will not be held liable for the outcome of your event due to the use of this preparation checklist.
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