Preparing for a return to play

RETURN TO PLAY

A whole host of sports clubs and organisations across the globe have turned to Teamworks, including Chelsea FC, Bristol Bears and Austin FC as well as newly formed Seattle Kraken and Charlotte FC. This has enabled them to engage with their athletes and staff to safely prepare for the return of players, manage operations in accordance with new facility regulations and execute effective communication and coordination if a player or staff member tests positive for Covid-19. Here are some of the way’s organisations have leveraged Teamworks throughout each phase of their return to play:

PREPARING FOR YOUR

ATHLETES TO RETURN

Having a clear structure in place will help create a sense of normalcy for returning players and staff members. Communicate new policies and procedures to ensure that everyone in the organisation is on the same page about what is required when entering a facility and what limitations exist.

Utilise FILES to share important information on what to do or not do when re-entering a facility. Pin new files to the dashboard to increase visibility and ease of access. Some organisations have recorded virtual orientation sessions and uploaded to VIDEOS to be referenced at a later date.

Mitigate liability risk through policy acknowledgements built in FORMS to help staff make certain that they have done what was required at the league level in communicating new policies to players. Collect signatures of acknowledgement for the new procedures to ensure that everyone has received and reviewed the necessary documentation prior to using the facilities.

In anticipation of the potential need to communicate with close contacts, obtain updated contact information and store within PROFILES. This will allow for important information to be relayed instantaneously to key stakeholders. Other customers have utilised TRAVEL to build an hour-by-hour itinerary for the first week back. From meetings to physicals to meals to training sessions, players will have a lot to manage in the early days. Streamline sc heduling and eliminate confusion around where players need to be and when.

RESPONDING TO A POSITIVE COVID-19 TEST

Despite all of the proactive work to ensure player safety and limit COVID-19 exposure, there is still a chance that someone tests positive. Teamworks is here to assist by streamlining contact tracing to limit additional exposure.

With CALENDAR reporting, quickly find the appointment attendees and locations that the impacted individual has been in recent contact with. Immediately MESSAGE all individuals that may have been at risk of exposure.

Additionally, utilise advantage reporting within PROFILES to pull contact information based on specific attributes (e.g. phase of return, housing location). Message users and contacts (e.g. guardians) directly from report results. Keep key stakeholders informed as the situation progresses.

MAINTAINING SAFE PROTOCOLS IN FACILITIES

With new limitations set for facilities, simplifying logistics for small groups is more important now than ever. Utilise CUSTOM GROUPS to divide athletes into smaller cohorts for training rooms, weight rooms, meals, and other team activities. This functionality will allow staff to plan effectively without leaving anyone out.

Teams have also gotten creative with how they can utilise QUICK FORMS. Take advantage of flagged alerts on daily screening forms to monitor who should be allowed to train that day and quickly identify if an individual needs to be evaluated. Since dining rooms are operating at lower capacity, teams are also utilising forms for distanced meal order pickup requests.

Create facility master CALENDARS to manage the use of training rooms, weight rooms, and practice fields. Block usage hours and cleaning hours, particularly for facilities that are shared across multiple teams.