Administrator Application Pack
Contents Welcome
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Our Vision & Approaches
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Working in Partnership
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Primary Advantage National Teaching Schools
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School Development Plan
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Administrator Job Description
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Administrator Personal Specification
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Application Process
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Where to find
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Morningside Primary School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community, regardless of gender, race, religion, disability, sexual orientation or age. 2
Welcome Dear Applicant,
Thank you very much for your interest in becoming an Administrator at Morningside Primary School. I hope you will find this information a useful introduction to our school.
Morningside is a lively two-form entry primary school in the London borough of Hackney, located very close to Hackney Central in the heart of a diverse, vibrant and exciting community. Our children come from truly diverse backgrounds, many different languages are spoken. Our school has been through a period of considerable change over the last few years and our aim is to build on the hard work that enabled the school to make rapid improvements and to secure excellent learning opportunities for all of our families.
We are looking for an Administrator We are looking to recruit a self-motivated, approachable and organised individual to be part of our administration team. Our new administrator will join a very committed and hard-working staff body who want to ensure that every child fulfils its potential, both now and in the future. If you are committed to helping children to make progress in every lesson, every day, we would like to hear from you.
Please find further guidance on Morningside School and details on how to apply for the post within this pack. We welcome and encourage school visits. Please contact the school office on 020 8985 5382 and speak to Danielle Maddison to arrange a suitable date and time.
Yours sincerely
Janet Taylor Headteacher
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Our Vision & Approach
Morningside is a two-form entry primary school with a Children's Centre. The community is culturally and ethnically diverse and we pride ourselves on being an inclusive school.
Our age range is from 3 to 11 years old and we have 444 children on roll. There are two classes in each year group with 30 pupils in each class. We have two Nursery classes with sessions in the morning afternoon. Our Children’s Centre strives to support children and families in our community.
Our Vision Our vision is for the school to be: A place where children can achieve their full potential in academic, creative, personal, physical, moral and spiritual development; A caring place where children and adults feel they make a contribution and are valued as individuals; A place where everyone is aware of their rights and responsibilities and where children learn respect for themselves and others. A partnership between children, parents, staff and the community as a whole. 4
Working in Partnership Primary Advantage Federation Morningside Primary School is a part of the Primary Advantage Federation. We are a group of schools working together because we believe our schools can gain many benefits from working collaboratively and can achieve more by working together. We have made a commitment to a shared responsibility to the wider education community, the provision of good quality education and the improvement of life chances for pupils in the community beyond that of our own schools. Teachers, support staff, school leaders and Governors have added expertise in working alongside colleagues to improve provision and outcomes for pupils.
WHAT IS OUR APPROACH? We work in partnership, pooling our expertise
and resources in order to achieve collectively what we may not be able to achieve individually. We believe passionately in improving the life
chances for our pupils. We do not tolerate low expectations. We match tried and tested strategies that we
know work to the needs of the schools and use our experience of supporting schools in successfully implementing them.
WHAT OUTCOMES DO WE WANT? Every teacher is a good teacher; every school is a good school. Teachers who use the most effective teaching
methods to motivate learners and raise aspirations. As a result all pupils will make good or better progress. Quality learning environments where pupils feel
safe and secure, known and valued and motivated to learn. Robust teaching and application of ICT skills ensure our pupils are properly equipped for the next stage of learning. Curriculum provision which inspires and
motivates pupils and broadens their horizons. Our curriculum supports community cohesion through an international curriculum strand. We work with precision and move incrementally
towards achieving outstanding grades in the majority of aspects of each school’s work. Through pupil partnership work we continue to
break down locally perceived boundaries and help pupils to work harmoniously with pupils from other areas of Hackney. We seek to maximise the efficiency and
effectiveness of each school by capitalising on centralised services and sharing systems.
We promote a collaborative approach whilst
developing the capacity of each school to serve its own community and retain its distinct identity. We recognise the importance of individuality,
spontaneity and creativity in developing innovation. To find out more about Primary Advantage Federation please visit: www.primaryadvantage.co.uk
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Primary Advantage National Teaching Schools Primary Advantage National Teaching Schools Teaching schools are outstanding schools that work with others to provide high-quality training and development to new and experienced school staff. They are part of the government’s plan to give schools a central role in raising standards by developing a self-improving and sustainable school-led system. St John and St James, Holy Trinity and Springfield are designated teaching schools, working in collaboration with the other three schools in the federation; St Matthias, Morningside and St John the Baptist. The school works in partnership with primary schools across the borough and beyond and play a key role within the Primary Advantage National Teaching Schools Alliance. Primary Advantage is a federation of schools working together because we believe our schools can gain many benefits from working collaboratively. We have made a commitment to a shared responsibility to the wider school community, the provision of good quality education and the improvement of life chances for pupils in the community beyond that of our own schools. Our work on improving provision for children will continue to see us working in partnership with schools in Hackney, across London and into the County of Suffolk. We will be working closely with our strategic partners, The Institute of Education and Hackney Learning Trust, to effectively deliver Initial Teacher Training (School direct and PGCE), Continuous Professional Development, talent management, school to school support, the brokering of Specialist Leaders of Education and research and development. Primary Advantage National Teaching School Alliance will see all schools within the alliance achieving more together. 6
School Development Plan Our key priorities for 2014-15 are as follows: Criteria 1 - Achievement for Pupils
To ensure that attainment at the end of KS2 and KS1 is at least in line with national in reading, writing and maths.
To ensure that progress from KS1 to KS2 is in line with national expectations.
To increase the % of pupils achieving L3 in KS1 and L6 in KS2.
Ensure outcomes at end of EYFS demonstrate good progress, particularly in reading.
Criteria 2 - Teaching and learning
To ensure 100% of teaching is Good and 40% is Outstanding.
To ensure robust induction systems are rapidly improving the quality of teaching and learning for early stage.
To ensure SFA is fully embedded: pupil and teacher engagement is high.
To ensure outdoor learning in EYFS is effectively organised and facilitates clearly planned learning opportunities and assessment.
Criteria 3 - Behaviour and Safety of Pupils
To ensure learning behaviours are embedded throughout the school community.
To develop an aspirational suite of rewards.
Ensure new pupil inductions are effective.
Criteria 4 - Leadership and Management
PPG is deployed efficiently and reviewed accurately.
To ensure the new SEN Code of Practice is embedded.
Accurate monitoring leads to well managed CPD that is closely matched to the needs of all staff.
Self-evaluation continues to be robust, concerted and effective.
Cultural differences to be celebrated.
Subject leaders to drive teaching.
MLT to develop robust work logs, driven by progress.
School readiness for Nursery and Reception; secondary transfers.
Parental engagement impacts positively on the children.
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Morningside Job Description - Administrator JOB SUMMARY: To provide of an efficient and
effective reception, administrative and clerical support function for the school; and To provide administrative and clerical support to school staff. PRINCIPLE ACCOUNTABILITIES: To be responsible for the
management of the school’s reception/office; To maintain the various school
databases for pupil and staff records; To provide reception and
administrative tasks; and To provide administrative
support to the Head of School and other members of staff as appropriate.
reports and official statistical returns as necessary.
Job Title: Administration Officer Reports to: Finance & Administration Manager Accountable to: Headteacher Based: Morningside Primary School
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To co-ordinate the purchase of goods, services and supplies.
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To produce and maintain the school’s information booklets.
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To process purchase orders as appropriate.
Key Contacts: Pupils, parents, 10. To follow up outstanding external contractors, Executive monies and bad debts as Principal, other members of staff, appropriate. the Governing Body, LEA officers 11. To co-ordinate, process and Salary: Scale 4 Grade 18 - 21 maintain the Building Fund (21,120 - 23.145) Income. 12. To administer of the school’s petty cash system and act as a 2. To open and distribute incoming cheque signatory. post and arrange the mailing of correspondence for the Head of 13. To manage the receiving and banking of monies for the School and other members of school as required. staff.
3. To arrange for outgoing post to be either collected or posted when required. 4. To provide information and MAIN DUTIES: assistance to, and with, all staff, To be responsible for the parents/carers, pupils, members management of the school’s of the public and other agencies office, to provide administrative as required. This includes support to the Head of School dealing with enquiries and and other members of staff as taking appropriate action using appropriate, and to provide your own initiative, and the reception and administrative resolution or passing on of tasks: complaints to the appropriate member of staff. 1. To ensure that all visitors to the 5. To maintain a clear and tidy workspace. school are welcomed in a polite, 6. To undertake general office friendly, and efficient manner duties including filing, and providing hospitality as photocopying and the drafting required. and typing of general correspondence, newsletters,
14. To monitor the office and school stationery stock levels and order stock as appropriate. 15. To manage the ordering, stock control, distribution and accounts of the school uniform service to parents/carers. 16. To manage the administration of free and paid school meals, including the collection of monies, debits and credits, banking, returns to the LEA, and pupil travel passes. 17. To ensure high quality and accurate school newsletters are prepared, sent to parents and published on the school’s website or VLE each week.
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Morningside Job Description - Administrator 18. To administer first aid in caring 7. To liaise with the LEA on pupil for injuries, comforting admissions to the school, children with emotional ensuring information is difficulties, following and accurate and correspondence planning pupil support to both staff, LA and Parents is methods; and to ensure all first managed effectively under aid administered is recorded direction of the Finance & appropriately. Admin Manager. 19. Photocopy resources for the classroom and support in the GENERAL: preparation of resources This is not an exhaustive list of duties and responsibilities, To maintain the various and the postholder may be school databases for pupil required to undertake other and staff records: duties which fall within the 1. To assist in maintaining and grade of the job, in discussion efficient filing system. with the manager. 2. To assist in maintaining the This job description will be school database of pupil reviewed regularly in the records, including attendance light of changing service and to liaise with the Special requirements and any such Educational Needs Cochanges will be discussed Ordinator, the school Home with the postholder. Support Worker and the Ethnic The postholder is expected to Minority Achievement Cocomply with all relevant Ordinator, staff and the policies, procedures and Education Welfare Officer as guidelines, including those appropriate. relating to Equal 3. To maintain the school’s Opportunities, Health and emergency contact forms and Safety and the Confidentiality records. of Information. 4. To provide assistance with The postholder may be other information databases as required to work outside required. normal school hours on 5. To ensure that all records are occasion, with due notice. kept accurately and comply Because of the nature of the with the requirements of the post, candidates are not Data Protection Act. entitled to withhold 6. To ensure that all information regarding computerised data is kept convictions by virtue of the accurately and securely, and in Rehabilitation of Offenders compliance with data Act 1974 (Exemptions) Order protection legislation. 1975 as amended.
Candidates are required to give details of any convictions on their appointment form and are expected to disclose such information at the appointment interview. Because this post allows substantial access to children, candidates are required to comply with departmental procedures in relation to Police checks. If candidates are successful in their application prior to taking up post, they will be required to give written permission to the Department to ascertain details from the Metropolitan Police regarding any convictions against them and, as appropriate the nature of such convictions.
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Morningside - Personal Specification Qualifications, Knowledge and Experience
Essential: Qualifications to GCSE level. A sound level of literacy and numeracy. Experience in an administrative setting, ideally within education. Experience of working as part of a team and supporting others in order to achieve a shared vision/ goal. Knowledge of equal opportunities legislation. An awareness of policies, procedures and best practice in relation to confidentiality, information sharing and child protection. Desirable: Qualification in Administration, eg. NVQ2 in Administration.
Able to persuade and influence others effectively. Able to demonstrate tact and diplomacy in communication.
Desirable: Able to communicate in an additional language. Knowledge and understanding of Makaton.
Skills and Abilities Essential: Competent to an intermediate level in the use of Microsoft Office software to complete secretarial or administrative tasks, eg. Word, Excel, Powerpoint, Outlook etc. Competent in the maintenance of database packages and experience of reporting from database packages. The ability to plan and complete a piece of work in a methodical, Communication efficient and timely manner to Essential: met a set deadline. Possesses effective verbal and The ability to deal with a range written communication skills. of people, including members of Presents information and ideas the public and other clearly and uses communication professionals, in an effective and appropriate to the audience. polite manner. Able to positively influence the The ability to use own initiative opinions of others through and creativity to achieve desired factual discussion. results. Able to adapt personal style of Possesses good organisational communication to reflect a skills in order to maintain situation and/or need. efficiency and the ability to Able to create an environment prioritse own workload. of trust by delivering on Motivated to work towards promises. creating a safe, open and Utilises report writing skills to trusting environment. accurately reflect a situation Willingness to partake in through positive communication continuous professional techniques. development. Able to disseminate information and demonstrates a consultative approach to communication.
Demonstrates excellent administrative and reception practices. Exercises flexibility so as to take on changes in work priorities and practices. Able to balance tasks and resources in the organisation of a wide range of activities. Able to provide contingency plans to address the unexpected. Demonstrates clear and logical thinking in working through problems. Able to follow organisational procedures and maintain quality of standards in own work. An awareness of the needs of children who have a variety of needs and who come from a variety of backgrounds. The ability to adapt to new office technologies. An understanding of customer service and the principles in delivering outstanding customer service.
Accountability and Freedom to Act Essential: Able to make routine decisions based upon guidelines and procedures laid down within established frameworks. Leads by example in standards of behaviour in the work environment. Other Understands the nature of a Church of England Primary School.
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Application Process Applicants are asked to complete all the standard information required on the Morningside application form, and to submit a supporting statement, addressing all the criteria identified in the person specification. Please note that CVs will not be accepted. Please specify the role you are applying for i.e. Administrator. The reference number for this application is: Admin/15. Candidates are advised that when completing the references section on the application form to please ensure that: • Your first referee must be your current, or most recent, employer . • You provide a referee who can confirm your ability for the role.
Successful Candidates Candidates must ensure that if they are successful at interview, that they are able to provide evidence of their Right to Work and Remain in the UK. The school is not able to employ any person who cannot validate their Right to Work and Remain in the UK in the line with the Asylum, Immigration and Nationality Act 2000. Successful candidates will be required to apply for an enhanced Criminal Record Check via the DBS. We are committed to safeguarding and promoting the welfare of our children and expect all members of staff to share this commitment.
Completed Application Forms Completed application forms must be received by 9:30am Monday 9th February 2015. Interviews will be taking place on Friday 13th February 2015.
If you have any queries or would like to arrange to visit our schools, please contact Laura Lee on 07837 387 997 or email recruitment@primaryadvantage.hackney.sch.uk.
We look forward to receiving your application.
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Where to find us Morningside Primary School Chatham Place Hackney London E9 6LL
Tel: 0208 985 5382 Email: admin@morningside.hackney.sch.uk Website: www.morningside.hackney.sch.uk
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