Morningside Primary School Applica'on Pack Finance and Admin Manager
Contents Welcome 3 Applica-on Process
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About Us 5 Working with Partners
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Key Priori-es
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About Primary Advantage 8 Job Descrip-on 9 Personal SpeciďŹ ca-on 10 Contact Us 11
Morningside is commi8ed to safeguarding and promo'ng the welfare of children and expects all sta to share this commitment. We welcome applica'ons from all sec'ons of the community regardless of gender, race, religion, disability, sexual orienta'on or age.
Dear Applicant,
Welcome
Thank you for your interest in applying for the posi-on of Finance and Admin Manager at Morningside Primary School. We hope this pack supports you in finding out more about our school. The pack includes background informa-on about the school and our federa-on, Primary Advantage. It also includes informa-on about the applica-on process and the job descrip-on. Morningside is an outstanding two-form entry primary school in the London borough of Hackney. We are located in very close to Hackney Central in the heart of a diverse, vibrant and exci-ng community. Our children come from truly diverse backgrounds and speak many different languages. We are one of eight schools within the Primary Advantage Federa-on. Being part of this Federa-on allows us to offer the unique opportunity to be part of a community of commi[ed teachers and leaders who regularly share best prac-ce and support each other. The federa-on has allowed us to grow as a school but s-ll maintain our dis-nct and unique iden-ty. Our Local Authority Board (LAB) ensures that Morningside makes decisions that are best for the school and its community. We are looking to recruit a self-mo-vated, approachable and organised individual to manage our administra-on team as Finance & Administra-on Manager. The main duty of this role is the management and monitoring of the school's budgetary and financial systems. The successful candidate will also be responsible for personnel management and the maintenance and development of the school's buildings and premises. The closing date for this applica'on is: Monday 4th June at 12pm Interviews for shortlisted candidates will take place on Wednesday 20th June If you have any ques-ons about the applica-on process please contact Venessa Williams on 02072541010. Please send completed applica-on forms to recruitment@primaryadvantage.hackney.sch.uk. Please note that the school will be closed from Monday 28th May to Friday 1st June. Your queries may not be answered during this -me.
Kind regards, Janet Taylor Headteacher
Applica'on Process
Salary: PO3 (£38,007-£39,885 Applica'on Closing Date: Monday 4th June 2018 at 12pm Interviews will take place on: Wednesday 20th June 2018 Star'ng Date: Nego-able
1. Please ensure that you read the applica-on pack thoroughly. 2. Complete the enclosed applica-on form; CVs will not be accepted. Applicants are required to complete a suppor-ng statement. Without these documents, we may be unable to process your applica-on. 3. Please specify the role you are applying for. The reference number for this applica-on is: MSIDE/FAM18 4. We highly recommend that you visit our school before applying. Please contact the school office on 02089855382 to organise a visit 5. Should you have any queries about the applica-on process please contact Venessa Williams on 02072541010 6. Completed applica-ons should be sent by email to recruitment@primaryadvantage.hackney.sch.uk 7. Please note that the school will be closed from Monday 28th May to Friday 1st June. If you do have any queries regarding the post, please contact the school before this -me. SHORTLISTING Once we have received your applica-on you will be no-fied via email. Successful candidates who have been shortlisted for interview will be contacted shortly ager the closing date. Candidates must ensure that if they are successful at interview, that they are able to provide evidence of their Right to Work and Remain in the UK. The school is not able to employ any person who cannot validate their Right to Work and Remain in the UK in line with the Asylum, Immigra-on and Na-onality Act 2000. SUCCESSFUL CANDIDATES Successful candidates will be required to apply for an enhanced Criminal Record Check via the DBS. We are commi[ed to safeguarding and promo-ng the welfare of our children and expect all members of staff to share this commitment. All qualifica-ons and references will be verified.
About Us Morningside is a two-form entry primary school with a Children’s centre. the community is culturally and ethnically diverse and we pride ourselves on being an inclusive school. Our age range is from 3 to 11 years old and we have 458 children on roll. There are two classes in each year group with 30 pupils in each class. We have two nursery classes with sessions in the morning and agernoon, some children are full -me. 36% of pupils are eligible for free school meals. 62% of pupils speak English as an addi-onal language. We have a children's centre that supports members of our community. Our vision is for the school to be:
• A place where children can achieve their full poten-al in academic, crea-ve, personal, physical, moral and spiritual development;
• A caring place where children and adults feel they make a contribu-on and are valued as
individuals; a place where everyone is aware of their rights and responsibili-es and where children learn respect for themselves and others.
• A partnership between children, parents, staff and the community as a whole.
Working with Partners CHILDRENS CENTRE Morningside Children’s Centre is a place where families can access a range of different services, based under one roof, to help and support. The Centre brings all the different support agencies together to offer a range of services to meet parents’ and children’s needs, all in one place. Our Centre is somewhere children can make friends and learn as they play. Families can get professional advice on health and family ma[ers, learn about training and job opportuni-es or just socialise with other people. There are a range of ac-vi-es available at the Morningside Children’s Centre each day. These change on a monthly basis. Below is an overview of our current provision. WITH SECONDARY SCHOOLS The move to secondary school is an important step for pupils and parents. We work in partnership with our local secondary schools and Hackney Learning Trust to ensure our children and their families are well-informed about the transfer process. The children par-cipate in visits to local schools and we invite secondary teachers to visit our school for specialist lessons.
WITH INTERNATIONAL LINKS As part of our curriculum, we aim to develop children’s awareness of global issues. Children make links with schools and communi-es in different parts of the world. WITH PARENTS AND FAMILIES We know that the most successful educa-on takes place when parents/carers, staff and governors all work together. Parents and carers are involved with the whole school community in a variety of ways: • • • •
Parent Teacher Associa-on Helping with visits & in class Suppor-ng with fund raising events A[ending curriculum evenings
HACKNEY LEARNING TRUST (HLT) HLT is a department in Hackney Council’s Children and Young People’s service. The Hackney Learning Trust is responsible for Hackney’s children centres, schools, early years programs and adult educa-on.
Key Priori'es Our key priori-es for 2017-18 are as follows: ACHIEVEMENT FOR PUPILS •
To provide focused CPD opportuni-es and improved performance management for support staff
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To improve systems of peer and self assessment
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To refine the Fundamentals and Founda-ons checks
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To provide challenge for the most able pupils, especially those who are disadvantaged
BEHAVIOUR AND SAFETY OF PUPILS •
To further develop pupil leadership & pupil voice opportuni-es
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To monitor a[endance to ensure it is in the top 30% na-onally with no groups below target
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To work with the whole school community to ensure they keep themselves safe from the relevant risks including those associated with bullying, online safety, exploita-on and extremism
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To further improve behaviour for learning
LEADERSHIP AND MANAGEMENT •
To refine and develop our approach to tracking, evidencing and repor-ng on pupil progress and achievement
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To develop leaders at all levels
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To further develop our curriculum offer to focus on experien-al learning and the crea-ve arts
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To increase parental and community engagement so that it impacts posi-vely on pupils
About Primary Advantage PRIMARY ADVANTAGE FEDERATION St John the Bap-st is a part of the Primary Advantage Federa-on. We are a group of eight schools in Hackney working together because we believe our schools can gain many benefits from working collabora-vely and can achieve more by working together. We have made a commitment to a shared responsibility to the wider educa-on community, the provision of good quality educa-on and the improvement of life chances for pupils in the community beyond that of our own schools. Teachers, support staff, school leaders and Governors have added exper-se in working alongside colleagues to improve provision and outcomes for pupils. OUR COMMITMENTS Every teacher is a great teacher; every school is a great school. We aim to move incrementally towards excellence in all aspects of our work. All pupils will make good or be8er progress and will be properly equipped for the next stage of their schooling. Learning environments are of high quality where pupils feel safe and secure, known and valued and mo'vated to learn. Curriculum provision is bespoke, broaden horizons and inspires our pupils to become successful learners, confident individuals and responsible ci-zens. Our learning community provides opportuni-es for growth for pupils, staff and families. PRIMARY ADVANTAGE NATIONAL TEACHING SCHOOLS Primary Advantage has achieved teaching school status. Teaching schools are outstanding schools that work with others to provide high-quality training and development to new and experienced school staff. They are part of the government’s plan to give schools a central role in raising standards by developing a selfimproving and sustainable school-led system.
Find out more about Primary Advantage Federa'on by visi'ng www.primaryadvantage.co.uk 4
Job Descrip'on - Finance and Admin Manager Post Title: Responsible for: Responsible to: Based: Key Contacts: Hours: Scale:
Finance and Administra-on Manager Data & Administra-on Officer, Administra-on Officer, Site Manager/School keeper and Catering Manager/School Cook. Headteacher Morningside Primary School Execu-ve Principal, Headteacher, Senior Managers, School Business Manager, Administra-on Officer, Data & Administra-on Officer, Children’s Centre, other school staff, pupils, GoverningBody, the LEA, parents and care givers, and other outside bodies such as building contractors. 36 Hours (Full -me or term -me only + 2 weeks TBD) PO3 (£38,007 - £39,885)
JOB SUMMARY • To provide support to the Headteacher in ensuring that the pupils are able to achieve their learning poten-al through the provision of high quality financial and administra-ve support services • To enable teaching staff to maximise their capacity for delivering the required curriculum by providing financial and administra-ve support to them. • To oversee the school's database on pupils and staff and the management of the school premises. • To be responsible for all finance and administra-ve func-ons within the school, Children’s Centre and Extended school services, including human resources, informa-on technology systems, premises and catering.
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MAIN DUTIES AND RESPONSIBILITIES: • To lead and manage the financial and administra've func'on for the school in order to support con'nuous improvement and to maximise the delivery of high quality educa'on and learning of pupils. 1. To manage the prepara-on of financial proposals, including budget forecas-ng and strategic financial planning and to provide professional and technical advice to the Headteacher, Execu-ve Principal and governing board. 2. To ensure the efficient and effec-ve use of all resources by means of regular monitoring of the school’s expenditure through devolved budget holders and to review these to ensure best value prac-ces. 3. To support the Headteacher, Execu-ve Principal, Federa-on Business Manager and Bursar in the prepara-on of budgets, alloca-on of budgets and accounts. 4. To work with the Federa-on Business Manager and other federa-on staff to implement agreed processes, develop and share best prac-ce. 5. To produce regular financial management data each month, or when requested, for monitoring purposes and ensure -mely produc-on of financial reports and returns as required by the LEA. 6. To manage the income genera-on ac-vity for the school.
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To manage and co-ordinate the purchase of goods, services and supplies and ensuring that the school obtains the best possible value for money from suppliers and contractors. To manage the school’s pe[y cash system. To deal with any financial irregulari-es that may need further inves-ga-on in accordance with recognised financial regula-ons, school policy and best prac-ce. To manage the receiving and banking all monies for the school. To arrange and par-cipate in regular audits. Co-ordinate the work of the office staff, ensuring efficient running of the school office. To manage the school's administra-ve and secretarial func-on. To review and monitor all financial and administra-ve services and processes involved in crea-ng an efficient and effec-ve support structure to the school. To line manage the leader of the catering team in ensuring the school kitchen/catering contractor complies with necessary Health & Safety regula-ons, provides healthy school meals operates effec-vely. To determine the most efficient and effec-ve use of the school’s support services resources, including physical resources by managing the Site Manager/School Keeper, in monitoring and reviewing all facili-es issues including health and safety in order to ensure the provision of high quality, safe and secure facili-es. To supervise with the Site Manager/School Keeper to ensure that proper func-on of services to the school, e.g.. Gas, water and electricity. To supervise with the Site Manager/School Keeper concerning visits from, and the payment of, maintenance contractors. To develop appropriate financial and administra-ve support service strategies, acCon plans and programmes of work to help meet the school’s objec-ves and to seek out posi-ve ways to respond to opportuni-es and resolve problems. To supervise the Site Manager/School Keeper in ensuring the efficient and effec-ve u-lisa-on of space around the school site.
5. To manage the Site Manager/School Keeper to ensure the school’s environment is the best it can be. 6. In liaison with the Premises Officer/Site Manager, be responsible for buildings maintenance including, furniture and equipment, ensuring security and repair. •
To manage, the school’s risk assessment, survey and tes-ng porsolios.
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To liaise with external agencies/organisa-ons and the Site Manager/School keeper to ensure all necessary and appropriate risk assessments, surveys are implemented to required standards within the -meframes given. To liaise with external agencies/organisa-ons and the Site Manager/School Keeper to ensure that all recommenda-ons highlighted via assessments, tests and surveys are implemented to required standards within the -meframes given. To ensure that the school implements and maintains the required risk assessment logs, manuals, reports and informa-on as required. To liaise with external agencies/organisa-ons to arrange any relevant training requirements as required to ensure knowledge is current, relevant and up-to-date. To ensure the Headteacher, the Site Manager/School Keeper and any other relevant stakeholder(s) are updated with any changes or requirements in rela-on to risk assessments and surveys as appropriate.. To highlight and discuss any concerns iden-fied through risk assessments, tests and surveys with the Site Manager/School Keeper and the Headteacher.
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To carry out systems management for the administra-ve networks of the schools, taking responsibility for data security.
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To iden-fy development(s) for the use of IT systems to improve the effec-veness of the school’s administra-on To manage all pupil and staff data input and the produc-on of reports as required. To manage the produc-on of statutory, school census and workforce census returns. To manage the process and record management for the statutory tes-ng process and the general produc-on and maintenance of pupil records to ensure the school complies with all regula-ons and legisla-on. To maintain an effec-ve and efficient filing system. To ensure that all records are kept accurately and comply with the requirements of the Data Protec-on Act. To ensure that all computerised data is kept accurately, and in compliance with Data Protec-on legisla-on. To ensure effec-ve communica-on through newsle[ers, le[ers and the school website etc with key stakeholders.
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To support the Headteacher, Execu've principal and the school’s Federa'on Business Manager in the fic'on of human Resource Management.
1. To maintain and monitor staff sickness absence and other forms of leave and produce appropriate reports, referrals and sta-s-cal data. 2. To responsible for all and DBS checks, re-rement dates and fixed term contracts, maintenance of the Single Central Record and to act on any checks and dates that come from the reports to ensure the school is carrying out its HR func-on inline with agreed HR policies. 3. To ensure all staff are recruited and employed inline with Safeguarding Children and recruitment policies, good prac-ce and legisla-on. 4. To liaise with the school’s Payroll provider re starters, leavers, re-rements, and varia-ons to employment contracts. 5. To ensure the resolu-on of salary queries raised by staff in liaison with the Headteacher and Payroll. 6. To be the lead contact with the school’s Payroll provider. 7. To liaise with staff and the Headteacher regarding maternity leave, paternity leave, adopCon leave and any other special leave requests and queries. 8. To maintain staffing records and carry out data and census returns when required.
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This is not an exhaus-ve list of duCes and responsibili-es, and the postholder may be required to undertake other du-es which fall within the grade of the job, in discussion with the manager. This job descrip-on will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder. The postholder is expected to comply with all relevant policies, procedures and guidelines, including those rela-ng to Equal Opportuni-es, Health and Safety and the Confiden-ality of Informa-on. The postholder may be required to work outside normal school hours on occasion, with due no-ce. Because of the nature of the post, candidates are not en-tled to withhold informa-on regarding convic-ons by virtue of the Rehabilita-on of Offenders Act 1974 (Exemp-ons) Order 1975 as amended. Candidates are required to give details of any convic-ons on their appointment form and are expected to disclose such informa-on at the appointment interview. Because this post allows substan-al access to children, candidates are required to comply with departmental procedures in rela-on to Police checks. If candidates are successful in their applica-on prior to taking up post, they will be required to give wri[en permission to the Department to ascertain details from the Metropolitan Police regarding any convic-ons against them and, as appropriate the nature of such convic-ons.
Personal Specifica'on
Qualifica'ons • Relevant NVQ 4 or degree qualifica-on or equivalent experience. Experience and Knowledges • Experience of maintaining effec-ve and efficient levels of administra-on within a busy environment. An understanding of budget management and accoun-ng techniques. • Experience of undertaking a range of administra-ve and technical du-es. • A sound knowledge of a range of computer applica-ons, including financial management systems. • Working knowledge of relevant legisla-on, policies and codes of prac-ce, eg. Data Protec-on Act, Freedom of Informa-on etc. Desirable • Experience within an educa-on seung. • Experience of budget monitoring and account reconcilia-on. • Experience of recruitment and reten-on. Communica'on skills • Strong interpersonal and communica-on skills to effec-vely manage areas of responsibility and to liaise with all key contacts. • The ability to use a wide range of communica-on channels to effec-vely manage the opera-ons of the areas of responsibility, applying tact and diplomacy in communica-on. • The ability to maintain a professional and confident manner. • To understand the need to adapt communica-on style to suit the audience and situa-on.
Skills and Abili'es • The ability to adapt to constantly changing priori-es and demands. • Able to analyse and interpret complex informa-on and make recommenda-ons. • Able to apply problem solving techniques to different situa-ons to achieve a favourable outcome. • Able to nego-ate ‘best value’ with suppliers. • Able to communicate with a range of audiences including colleagues, governors, agencies etc. • Able to iden-fy work priori-es and to manage own workload to meet deadlines. • Able to show sensi-vity and objec-vity in dealing with confiden-al issues. Accountability/Freedom to Act • Able to work independently, being proac-ve and demonstra-ng ini-a-ve. • Able to make rou-ne decisions based upon guidelines and procedures laid down within established frameworks. • Able to make judgments with regards to when it is appropriate to liaise with others including external agencies.
Contact us
Morningside Primary School Chatham Place Hackney London E9 6LL Tel: 020 8985 5382 www.morningside.hackney.sch.uk