Administration & Data Officer Application Pack
Contents Welcome
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Our Vision & Approaches
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Outcomes & Achievements
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Primary Advantage National Teaching Schools
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Administration & Data Job Description
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Administration & Data Personal Specification 9 Application Process
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Contact Information
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The Primary Advantage Federation is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.
Primary Advantage Federation c/owelcome Holy Trinity Primary School We applications from all 13 Richmond Road sections of the community, regardless of gender, race, religion, disability, sexual orientation or Dalston age. London E8 3HY Tel: 020 7254 1010 www.primaryadvantage.co.uk
Primary Advantage Federation c/o Holy Trinity Primary School 13 Richmond Road Dalston London E8 3HY
Tel: 020 7254 1010 www.primaryadvantage.co.uk
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Welcome Dear Applicant,
Thank you for your interest in applying for a post at our federated schools. I hope this pack supports you in finding out more about us. The pack includes some background information about the federation, information about the application process and the job description. More information about each school can be found on the schools’ websites. If you have any questions or would like to arrange a visit, please contact Mrs Laura Lee, Federation Business Manager on 07837 387 997. Our journey started in 2000 when St John and St James opened as a Fresh Start School. Since then we have worked with many schools and teachers in Hackney and have grown into a Federation of six schools. We believe we can achieve more by working collaboratively than on our own and have lived out that vision through our partnership work with other schools since 2003. The Governing Body has made a commitment to a shared responsibility to the wider school community, the provision of good quality education and the improvement of life chances for pupils in the community beyond that of our own schools. We are looking for a full-time Administration and Data Officer who is self motivated and organised individual to join our team. Our schools are exciting places which have high aspirations and promote innovation and excellence. We offer high quality professional development to help all our teachers grow and develop outstanding practice. We also offer the unique opportunity to be part of a community of teachers who regularly share best practice and learn from each other. If your are effective communicator who is able to lead multi task and works as part of a team we would like to hear from you. Kind regards, Sian Davies Executive Principal
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Our Vision & Approach
Primary Advantage Vision We are a Federation of six schools called Primary Advantage. We believe our schools can gain many benefits from working collaboratively and can achieve more by working together. We have made a commitment to a shared responsibility to the wider education community, the provision of good quality education and the improvement of life chances for pupils in the community beyond that of our own schools. Teachers, support staff, school leaders and Governors have added expertise in working alongside colleagues to improve provision and outcomes for pupils.
What is our approach?
We work in partnership, pooling our expertise and resources in order to achieve collectively what we may not be able to achieve individually.
We believe passionately in improving the life chances for our pupils.
We do not tolerate low expectations.
We match tried and tested strategies that we know work to the needs of the schools and use our experience of supporting schools in successfully implementing them.
We promote a collaborative approach whilst developing the capacity of each school to serve its own community and retain it’s distinct identity.
We recognise the importance of individuality, spontaneity and creativity in developing innovation.
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Outcomes & Achievements What outcomes do we want?
Every teacher is a good teacher; every school is a good school.
Teachers use the most effective teaching methods to motivate learners and raise aspirations. As a result all pupils will make good or better progress.
Quality learning environments where pupils feel safe and secure, known and valued and motivated to learn. Robust teaching and application of ICT skills ensure our pupils are properly equipped for the next stage of learning.
Curriculum provision which inspires and motivates pupils and broadens their horizons. Our curriculum supports community cohesion through an international curriculum strand.
We work with precision and move incrementally towards achieving outstanding grades in all aspects of each school’s work.
Through pupil partnership work we continue to break down locally perceived boundaries and help pupils to work harmoniously with pupils from other areas of Hackney.
We seek to maximise the efficiency and effectiveness of each school by capitalising on centralised services and sharing systems and procedures.
How will we achieve our goals? Effective Leadership Our leadership structure aims to make the most of our shared resources, maintain high expectations and secure high standards. The Executive Principal has significant, successful experience in school improvement and working across more than one school.
Well trained and experienced staff Our schools are special places to work. We attract and retain staff at all levels that are willing to think flexibly, work with rigour and precision and go the extra mile. We have been successful in retaining experienced staff because of the opportunities we are able to offer across the partnership. We have identified that working in partnership offers us improved opportunities for centralised training and development. Each school in the Federation is able to offer a range of skills and support to other schools. Our schools also have identified lead practitioners to provide support in key areas.
Each school is led by a highly effective Headteacher who has the skills and experience required to motivate, inspire and to hold their teams to account through rigorous monitoring and evaluation. The Headteachers are autonomous and hold the decision making Shared systems and approaches powers for their schools. They retain a teaching We have developed key approaches which we know make the most commitment and maintain a relentless focus on significant impact on pupil outcomes. These are well considered improving the quality of teaching and raising systems, approaches or policies which can be implemented in a range standards. of settings with the appropriate levels of support.
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Primary Advantage National Teaching Schools Primary Advantage National Teaching Schools Teaching schools are outstanding schools that work with others to provide high-quality training and development to new and experienced school staff. They are part of the government’s plan to give schools a central role in raising standards by developing a self-improving and sustainable school-led system. St John and St James, Holy Trinity and Springfield are designated teaching schools, working in collaboration with the other three schools in the federation; St Matthias, Morningside and St John the Baptist. The school works in partnership with primary schools across the borough and beyond and play a key role within the Primary Advantage National Teaching Schools Alliance. Primary Advantage is a federation of schools working together because we believe our schools can gain many benefits from working collaboratively. We have made a commitment to a shared responsibility to the wider school community, the provision of good quality education and the improvement of life chances for pupils in the community beyond that of our own schools. Our work on improving provision for children will continue to see us working in partnership with schools in Hackney, across London and into the County of Suffolk. We will be working closely with our strategic partners, The Institute of Education and Hackney Learning Trust, to effectively deliver Initial Teacher Training (School direct and PGCE), Continuous Professional Development, talent management, school to school support, the brokering of Specialist Leaders of Education and research and development. Primary Advantage National Teaching School Alliance will see all schools within the alliance achieving more together.
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Primary Advantage Federation Job Description - Class Teacher Job Summary a) To support PAF schools in the maintenance and management of school/pupil data and administration. b) Under instruction/guidance of senior staff: provide administrative and financial support to the school. Administration: Undertake reception duties,
answering routine telephone and face-to-face enquiries and signing in visitors as and when requested. Provide general clerical/
admin support including photocopying, filling, faxing, completing standard forms and responding to routine correspondence. Maintain the manual and
computerised records management information systems. Produce lists/information/
data as required e.g. pupil’s data. Undertake typing and word
processing and other IT based tasks. Take notes at meetings. Undertake administrative
procedures. Maintain and collate pupil
reports. Undertake routine
administration of school lettings and other uses of school premises. Support school or
administrative projects. Support teachers with
administration in classrooms as and when required.
Job Title: Administration and Data Officer Responsible to: Executive Principal & Federation Business Manager Based: Primary Advantage Key Contacts: Pupils, parents, external contractors, Executive Principal, other members of staff, the Governing Body, LEA officers Salary: Scale 6 (26,337 - 27,879)
or transfer to the school, uploading attendance, assessment, SEN and annual class changes. Be a Tucasi (or other cash
management) user and be able to use it to ensure all databases are up to date. Support the maintenance of
individual pupil records in accordance with PLASC requirements. Produce PLASC returns and ad hoc reports when necessary. Resources:
To assist in the preparations
of governors documents and maintenance of governors records. Staff/Pupil Data: Maintain robust processes
and manage a varied workload using a structured, timely and prioritized methodology. To become a SIMS
administrator/super-user. Work alongside the Finance &
Administration Managers and Federation Business Manager to ensure the school has appropriate systems, processes and controls in place to maintain and manage all aspects of pupil data. Support administrators in the
annual admissions procedure, including all necessary communications with parents, arranging parental interviews and appeals with the Headteacher. Assist in loading the annual
pupil intake into SIMS in addition to administering pupils when they arrive, leave
Operate relevant equipment/
ICT packages (e.g. Word, Excel, Databases, Spreadsheets, Internet). Maintain stock and supplies,
cataloguing and distributing as required. Operate uniform/snack/other
shops within the school. Provide general advice and
guidance to staff, pupils and others. Manage administration of
facilities including use of school premises. To process orders, ensure
orders are checked for payment according to the schools financial procedures and circulated as necessary. Undertake complex financial
administration procedures. Be aware of and comply with
policies and procedures relating to child protection, health, safety, security, confidentiality and data protection, reporting all concerns to an appropriate person. Job description continued overleaf
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Job description continued:
Be responsible for own career development and undertake training as appropriate for the further development of the post.
To take part in first aid training and offer first aid as required.
Be aware of and support differences and ensure equal opportunities for all.
Contribute to the overall ethos/ work/aims of the school. Appreciate and support the role of other professionals.
Attend and participate in relevant meetings as required.
Participate in training and other learning activities and performance development as required. General Administration:
Support the Business Manager and senior leaders on the management of recruitment across the federation including liaising with recruitment agencies, candidates, writing information packs and scheduling interviews. Handle all confidential information with discretion.
Assist with the marketing and promotion of the school.
To support the Admin Officer in welcoming stakeholders and to provide cover and support to the Administration Officer as and when required.
Maintain PAF email accounts as directed.
To plan and schedule meeting rooms for any training and meetings held at the school and organize refreshments and resources when necessary.
Work flexibly across six schools.
To oversee the Primary Advantage website and to support others in the management of the schools website and Social Media networks.
Between all PAF and the local community.
Deputise for the Federation Business Manager in his/her absence Manage and PAF projects/ events as directed. Assist in the development of school policies.
This is a description of the main duties and responsibilities of the post at the date of production. The duties may change over time as To support and coordinate work requirements and circumstances experience and student change. The person in the post may placements as necessary. also have to carry out other duties To organize and maintain all site as may be necessary from time to time. archiving.
Other Self-review and critique all
systems and processes associated with the role and to work alongside the Business Manager/Bursar to improve and develop systems and processes where appropriate.
Primary Advantage Federation - Personal Specification Requirements Qualifications , Experience and Knowledge NVQ level 2 or equivalent qualification or experience in relevant discipline. (Willing to work towards a Level 3) English and Maths Qualifications to GCSE level. Experience of development, management and operation of administrative systems. Experience of working as part of a team and supporting others in order to achieve a shared vision/goal. Full working knowledge of relevant policies/codes of practice and awareness of relevant legislation General clerical/administrative/financial work. Communication Strong interpersonal and communication skills to effectively manager areas of responsibility and to liaise with all key contacts. The ability to use a wide range of communication channels to effectively manage the operations of the areas of responsibility, applying tact and diplomacy in communication. The ability to maintain a professional and confident manner. To understand the need to adapt communication style to suit the audience and situation. Skills Competent to an intermediate level in the use of Microsoft Office software to complete secretarial or administrative tasks, eg. Word, Excel, Powerpoint, Outlook etc. Competent in the maintenance of database packages and experience of reporting from database packages The ability to plan and complete a piece of work in a methodical, efficient and timely manner to meet a set deadline. The ability to deal with a range of people, including members of the public and other professionals, in an effective and polite manner. The ability to use own initiative and creativity to achieve desired results. Possesses good organisational skills in order to maintain efficiency and the ability to prioritse own workload. Motivated to work towards creating a safe, open and trusting environment. Willingness to partake in continuous professional development. Demonstrates excellent administrative and reception practices. Exercises flexibility so as to take on changes in work priorities and practices. Able to balance tasks and resources in the organisation of a wide range of activities. Able to provide contingency plans to address the unexpected. Demonstrates clear and logical thinking in working through problems. Able to follow organisational procedures and maintain quality of standards in own work. An awareness of the needs of children who have a variety of needs and who come from a variety of backgrounds. The ability to adapt to new office technologies. An understanding of customer service and the principles in delivering outstanding customer service. Accountability/Freedom to act Able to make routine decisions based upon guidelines and procedures laid down within established frameworks. Leads by example in standards of behaviour in the work environment. Other Understands the nature of a Church of England Primary School. 9
Application Process Please note that CVs will not be accepted and applicants are asked to complete all the standard information required on the Primary Advantage application form, and to submit a supporting statement, addressing all the criteria identified in the person specification. Please specify the role you are applying for i.e Admin & Data Officer. The reference number for this application is: PA/AD. Candidates are advised that when completing the references section on the application form to please ensure that: • Your first referee must be your current, or most recent, employer • You must provide a previous employer or a character referee who can confirm your ability for the role
Successful Candidates Candidates must ensure that if they are successful at interview, that they are able to provide evidence of their Right to Work and Remain in the UK. The school is not able to employ any person who cannot validate their Right to Work and Remain in the UK in the line with the Asylum, Immigration and Nationality Act 2000. Successful candidates will be required to apply for an enhanced Criminal Record Check via the DBS. We are committed to safeguarding and promoting the welfare of our children and expect all members of staff to share this commitment.
Completed Application Forms Completed application forms must be received by 9:30am on Friday 27th February 2015. Interviews will take place on Friday 6th March 2015. If you have any queries or would like to arrange to visit our schools, please contact Laura Lee on 07837 387 997 or email recruitment@primaryadvantage.hackney.sch.uk.
We look forward to receiving your application.
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Springfield Community Primary School Castlewood Road London N16 6DH Tel: 020 8800 9007 Fax: 020 8800 8738 Email: admin@springfield.hackney.sch.uk Please visit our website Springfield Community School
St John & St James’ CE Primary School Isabella Road London E9 6DX Tel: 0208 985 2045 Fax: 020 8985 5768 Email: office@johnjames.hackney.sch.uk Please visit our website St John & St James CE Primary School
St John the Baptist CE Primary School Crondall Street London N1 6JG Tel: 020 7739 4902 Fax: 020 7729 2347 Email: office@st-john.hackney.sch.uk Please visit our website St John Baptist CE Primary 11
Holy Trinity CE Primary School 13 Richmond Road London E8 3HY Tel: 020 7254 1010 Email: admin@holytrinity.hackney.sch.uk Please visit our website Holy Trinity CE Primary School
St Matthias CE Primary School Wordsworth Road London N16 8DD Tel: 0207 2541148 Fax: 0207 2759215 Email: admin@st-matthias.hackney.sch.uk Please visit our website St Matthias CE Primary
Morningside Primary School Chatham Place London E9 6LL Tel: 0208 9855382 Fax: 0208 9866881 Email: admin@morningside.hackney.sch.uk Please visit our website Morningside Primary
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