Springfield Community Primary School Admin & Data Officer Application Pack
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Contents Page 3. Welcome 4. About Us 5. More about us cont... 6. Working in Partnership 7. School Development Plan 8. Admin & Data Officer Job description 10.Personal Specification 11.Application Process 12.Where to find us
Springfield Primary school is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community, regardless of gender, race, religion, disability, sexual orientation or age.
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Welcome
Dear Applicant, Thank you very much for your interest in becoming the Admin & Data Officer at Springfield Community Primary School. I hope you will find this information a useful introduction to our school. Springfield Community Primary School is a thriving, successful school situated on the border of Hackney and Haringey. Our motto is that we learn together and grow together. We come from a wide range of different ethnic backgrounds and there are many different languages spoken in our homes. At Springfield we celebrate this diversity in every aspect of school life. Judged Outstanding by Ofsted, we have continued to develop innovative practice and year on year improve outcomes for pupils. The school is part of a federation of schools who share practice and skills and prioritise the development of our staff. We are looking for someone who is passionate and is continually striving to improve their own practice. Our new Admin & Data Officer will join a hard working and driven team who are committed to improving outcomes for all pupils and ensuring that they experience a rich and creative curriculum which prepares them well for the future. Please find further guidance on Springfield Community Primary School and details on how to apply for the post within this pack. We strongly recommend that you visit our school and also our website to learn more about us. If you are ambitious and driven by a desire to improve outcomes for all pupils, if you love helping the school community and are always striving to improve practices for our school and if you are keen to explore new ideas and ways of doing things we would like to hear from you.
Yours sincerely
Fiona Judge Headteacher 3
About Us
Springfield is a community primary school in the London Borough of Hackney. We are close to the borough of Haringey and make regular use of local facilities, which include Springfield Park and Tottenham Marshes.
Our Mission ‘Learn together Grow together’ Our school aims to express our school motto in every aspect of our work We use a cooperative approach to support children from our rich and diverse community to achieve educational and personal success. We aim to prepare our children for the world by bringing the world into the classroom. We aim to create a safe and secure learning environment in which children are known, valued and motivated to learn.
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Secondary School Links We work in partnership with our local secondary schools. Our older pupils often visit local schools and teachers visit our school for specialist lessons.
Curriculum We offer our children a rich, creative curriculum where we prioritise opportunities for outdoor learning. We have our own Forest School and an amazing outdoor play space, which is about to be developed further
IOE & NCETM We have formed excellent links with the Institute of Education and also NCETM who use our school to video Maths teaching for their website.
PTA We have a dedicated PTA representing our diverse school community, who run fundraising events throughout the year.
Links with overseas schools Green Flag We have achieved the Green Flag in recognition of the work we have done to promote sustainability. We host regular visits from other schools to look at our work.
Rights Respecting School We have worked with our local community to achieve the UNICEF Rights Respecting Award and promote the Rights of the Child within our community.
As part of our curriculum, we aim to develop children’s awareness of global issues. Children make links with schools and communities in different parts of the world. We have recently developed links with a school in Trinidad and our teachers have visited Madrid to develop their Spanish speaking skills further.
ESOL We believe that the most successful education takes place when parents/carers and staff work together. We promote parental engagement and run ESOL classes and regular workshops for parents. We encourage parents to volunteer in classes. 5
Working in Partnership Primary Advantage Federation Springfield Community Primary School is a part of the Primary Advantage Federation. We are a group of schools working together because we believe our schools can gain many benefits from working collaboratively and can achieve more by working together. We have made a commitment to a shared responsibility to the wider education community, the provision of good quality education and the improvement of life chances for pupils in the community beyond that of our own schools. Teachers, support staff, school leaders and Governors have added expertise in working alongside colleagues to improve provision and outcomes for pupils. WHAT IS OUR APPROACH? We work in partnership, pooling our expertise and resources in order to achieve collectively what we may not be able to achieve individually We believe passionately in improving the life chances for our pupils We do not tolerate low expectations We match tried and tested strategies that we know work to the needs of the schools and use our experience of supporting schools in successfully implementing them We promote a collaborative approach whilst developing the capacity of each school to serve its own community and retain its distinct identity
We recognise the importance of individuality, spontaneity and creativity in developing innovation WHAT OUTCOMES DO WE WANT? Every teacher is a good teacher; every school is a good school Teachers who use the most effective teaching methods to motivate learners and raise aspirations. As a result all pupils will make good or better progress Quality learning environments where pupils feel safe and secure, known and valued and motivated to learn. Robust teaching and application of ICT skills ensure our pupils are properly equipped for the next stage of learning Curriculum provision which inspires and motivates pupils and broadens their horizons. Our curriculum supports community cohesion through an international curriculum strand We work with precision and move incrementally towards achieving outstanding grades in the majority of aspects of each school’s work Through pupil partnership work we continue to break down locally perceived boundaries and help pupils to work harmoniously with pupils from other areas of Hackney We seek to maximise the efficiency and effectiveness of each school by capitalising on centralised services and sharing systems
To find out more about Primary Advantage Federation please visit: www.primaryadvantage.co.uk
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Primary Advantage National Teaching Schools Primary Advantage National Teaching Schools Teaching schools are outstanding schools that work with others to provide high-quality training and development to new and experienced school staff. They are part of the government’s plan to give schools a central role in raising standards by developing a self-improving and sustainable school-led system. St John and St James, Holy Trinity and Springfield are designated teaching schools, working in collaboration with the other three schools in the federation; St Matthias, Morningside and St John the Baptist. The school works in partnership with primary schools across the borough and beyond and play a key role within the Primary Advantage National Teaching Schools Alliance. Primary Advantage is a federation of schools working together because we believe our schools can gain many benefits from working collaboratively. We have made a commitment to a shared responsibility to the wider school community, the provision of good quality education and the improvement of life chances for pupils in the community beyond that of our own schools. Our work on improving provision for children will continue to see us working in partnership with schools in Hackney, across London and into the County of Suffolk. We will be working closely with our strategic partners, The Institute of Education and Hackney Learning Trust, to effectively deliver Initial Teacher Training (School direct and PGCE), Continuous Professional Development, talent management, school to school support, the brokering of Specialist Leaders of Education and research and development. Primary Advantage National Teaching School Alliance will see all schools within the alliance achieving more together. 7
School Development Priorities 2014-15 Achievement
Increase % of pupils who achieve L3 at the end of KS1
Accelerate progress of identified groups in Y5, with a particular focus on PPG pupils
Teaching and Learning
Develop our approach to teaching writing, embedding Talk for Writing principles into all lessons
Develop staff expertise in Foundation Subjects
Improve T&L through embedding work on Teacher Triads and peer observations.
Develop teachers’ skills in teaching mental maths strategies
Increase opportunities for CPD for support staff
Behaviour and Safety
Improve playtimes, increasing opportunities for clubs and sports
Raise profile of e-safety with all stakeholders
Achieve L2 Rights Respecting Award
Leadership and Management
Review and adapt curriculum
Develop phase 2 of outdoor playground, expanding Forest School
Develop middle leader programme
Develop staff’s confidence teaching all aspect of computing curriculum
Raise profile of website as a means of communication 8
Job Description JOB SUMMARY: To ensure the accurate maintenance and management of pupil and school data. Assist in the provision of an efficient and effective school administrative function. To provide support to Headteacher and Finance & Administration Manager Manager/Bursar by ensuring that all necessary information is up to date and that requests are followed up in a timely fashion. Be responsible for the maintenance of the database.
MAIN DUTIES AND RESPONSIBILITIES Pupil Data: To assist in coordinating staff cover requirements. Maintain robust processes and manage a varied workload using a structured, timely and prioritized methodology. To become a SIMS administrator / super-user. Work alongside the Finance & Administration Manager and School Business Manager to
Job Title: Administration & Data Officer Reports to: Finance & Administration Manager Accountable to: Headteacher Based: Springfield Primary School Key Contacts: Pupils, parents, external contractors, Executive Principal, Headteacher, Finance Manager, other members of staff, the Governing Body, LEA officers Salary: Scale 6 (£26,337 - £27,879) ensure the school has appropriate systems, processes and controls in place to maintain and manage all aspects of pupil data. Be responsible for the annual admissions procedure, including all necessary communications with parents, arranging parental interviews and appeals with the Headteacher. Load the annual pupil intake into SIMS in addition to administering pupils when they arrive, leave or transfer to the school. Ensure the schools cash system database is up to date. Maintain individual pupil records in accordance with PLASC requirements. Produce PLASC
returns and ad hoc reports when necessary. Maintain the SIMS database of pupil records for attendance and punctuality, liaising with the Heads of Year, the school Home Support Worker and Attendance Officer as appropriate and where necessary. Co-ordinate the updating of the SIMS database and Assessment Manager with pupil assessment data on an annual and ad hoc basis. Manage the annual updating of the SIMS database with the annual timetable and class changes.
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Maintain records of all disciplinary, behavioural and special needs issues relating to individual pupils and updating SIMS where necessary. Produce reports when required. Resources: Operate relevant equipment/ complex ICT packages. Monitor and manage stock levels within an agreed budget, cataloguing resources and undertaking audits as required. To process orders, ensure orders are checked for payment according to the schools financial procedures an circulated s necessary. Undertake complex financial administration procedures. Assist with the planning, monitoring and evaluation of budget. Assist with the ensuring expenditure is within an agreed budget. Manage administration of facilities including use of school premises. General Administration: Assist with the marketing and promotion of the school. To support the Admin Officer in welcoming stakeholders and to provide cover and support to the Administration Officer as and when required. To plan and schedule meeting rooms for any training and meetings held at the school and organize refreshments and resources when necessary. To oversee the typing of all pupil/ parent correspondence and ensure information is presented effectively through the use of
noticeboards, newsletters and the school website. To manager the schools website and Social Media networks. To support and coordinate work experience and student placements within the school office. To organize and maintain all site archiving. To manage the schools cash collection systems and ensure procedures are in accordance to the schools financial procedures. Other: Self-review and critique all systems and processes associated with the role and to work alongside the Business Manager/ Bursar to improve and develop systems and processes where appropriate. Be responsible for own career development and undertake training as appropriate for the further development of the post.
hours on occasion, with due notice. Because of the nature of the post, candidates are not entitled to withhold information regarding convictions by virtue of the Rehabilitation of Offenders Act 1974 (Exemptions) Order 1975 as amended. Candidates are required to give details of any convictions on their appointment form and are expected to disclose such information at the appointment interview. Because this post allows substantial access to children, candidates are required to comply with departmental procedures in relation to Police checks. If candidates are successful in their application prior to taking up post, they will be required to give written permission to the Department to ascertain details from the Metropolitan Police regarding any convictions against them and, as appropriate the nature of such convictions.
GENERAL: This is not an exhaustive list of duties and responsibilities, and the postholder may be required to undertake other duties which fall within the grade of the job, in discussion with the manager. This job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder. The postholder is expected to comply with all relevant policies, procedures and guidelines, including those relating to Equal Opportunities, Health and Safety and the Confidentiality of Information. The postholder may be required to work outside normal school
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Admin & Data Officer Personal Specification Qualifications, Knowledge and Experience English and Math's Qualifications to GCSE level. NVQ Level 3 or equivalent qualification or experience in relevant discipline. Experience of development, management and operation of administrative systems. Experience of working as part of a team and supporting others in order to achieve a shared vision/goal. Full working knowledge of relevant policies/codes of practice and awareness of relevant legislation.
Communication Possesses effective verbal and written communication skills. Presents information and ideas clearly and uses communication appropriate to the audience. Able to positively influence the opinions of others through factual discussion. Able to adapt personal style of communication to reflect a situation and/or need. Able to create an environment of trust by delivering on promises. Utilises report writing skills to accurately reflect a situation through positive communication techniques. Able to disseminate information and demonstrates a consultative approach to communication. Able to persuade and influence others effectively. Able to demonstrate tact and diplomacy in communication.
Skills and Abilities Competent to an intermediate level in the use of Microsoft Office software to complete secretarial or administrative tasks, e.g. Word, Excel, PowerPoint, Outlook etc. Competent in the maintenance of database packages and experience of reporting from database packages. The ability to plan and complete a piece of work in a methodical, efficient and timely manner to met a set deadline. The ability to deal with a range of people, including members of the public and other professionals, in an effective and polite manner. The ability to use own initiative and creativity to achieve desired results. Possesses good organisational skills in order to maintain efficiency and the ability to prioritse own workload. Motivated to work towards creating a safe, open and trusting environment. Willingness to partake in continuous professional development. Demonstrates excellent administrative and reception practices. Exercises flexibility so as to take on changes in work priorities and practices. Able to balance tasks and resources in the organisation of a wide range of activities. Able to provide contingency plans to address the unexpected. Demonstrates clear and logical thinking in working through problems. Able to follow organisational procedures and maintain quality of standards in own work. An awareness of the needs of children who have a variety of needs and who come from a variety of backgrounds. The ability to adapt to new office technologies. An understanding of customer service and the principles in delivering outstanding customer service.
Accountability/Freedom to act Able to make routine decisions based upon guidelines and procedures laid down within established frameworks. Leads by example in standards of behaviour in the work environment. 11
Application Process Applicants are asked to complete all the standard information required on the Primary Advantage application form, and to submit a supporting statement, addressing all the criteria identified in the person specification. Please specify the role you are applying for i.e. Finance Manager. The reference number for this application is: Ad&Data/2015 Candidates are advised that when completing the references section on the application form to please ensure that: • Your first referee must be your current, or most recent, employer. • You provide a referee who can confirm your ability for the role.
Successful Candidates Candidates must ensure that if they are successful at interview, that they are able to provide evidence of their Right to Work and Remain in the UK. The school is not able to employ any person who cannot validate their Right to Work and Remain in the UK in the line with the Asylum, Immigration and Nationality Act 2000. Successful candidates will be required to apply for an enhanced Criminal Record Check via the DBS. We are committed to safeguarding and promoting the welfare of our children and expect all members of staff to share this commitment.
Completed Application Forms Please contact recruitment@primaryadvantage.hackney.sch.uk for your application otherwise your application may not be processed. Completed application forms must be received by 9:30am on Tuesday 3rd February 2015. Interviews will take place on Monday 9th February 2015. If you have any queries or would like to arrange to visit our school, please contact Michelle Johnson on 0208 800 9007 or email recruitment@primaryadvantage.hackney.sch.uk
We look forward to receiving your application. 12
Where to find us Springfield Community Primary School Castlewood Road London N16 6DH
Tel: 0208 800 9007 Email: admin@springfield.hackney.sch.uk Website: www.springfield.hackney.sch.uk
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