St Matthias C of E Primary School
Administration Officer Application Pack
Contents Page Welcome
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About Us
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Working in Partnership
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Administration Officer Job Description
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Administration Officer Person Specification
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How to apply
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Where to find us
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St Matthias CE Primary School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community, regardless of gender, race, religion, disability, sexual orientation or age.
Teaching schools are outstanding schools that work with others to provide high-quality training and development to new and experienced school staff. They are part of the government’s plan to give schools a central role in raising standards by developing a self-improving and sustainable school-led system. St Matthias plays an instrumental role in the work of our three teaching schools. 2
Welcome Dear applicant, Thank you very much for your interest in becoming an Administration Officer at St Matthias CE Primary School. I hope you will find this information a useful introduction to our school. St Matthias is a lively one and a half form entry primary school in the London borough of Hackney and serves a diverse community that is founded upon and promotes Christian teachings and values. St Matthias provides a safe and happy environment for all of our children and staff to learn, develop and excel in their academic and social education. We believe that our children have to be supported to achieve and prepare for their lives ahead. We instil the values and care needed to ensure they become responsible, confident and capable members of society. We are looking to recruit self-motivated, approachable and organised individuals to be part of our administration team. We are looking to appoint a Administration Officer part time. Our new administrator will join a very committed and hard-working staff body who want to ensure that every child fulfils its potential, both now and in the future. If you are committed to helping children to make progress in every lesson, every day, we would like to hear from you. Please find further guidance on our School and details on how to apply for the post within this pack. We welcome and encourage school visits . Please contact Laura Lee at: recruitment@primaryadvantage.hackneu.sch.uk for more information. Yours sincerely, Orlene Badu Head of School
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About Us Our School St Matthias is a one and half form entry school with a nursery and 270 children on roll. We are a “Good” school (OFSTED September 2013), that now has its sights firmly set on becoming an Outstanding school with the desire and motivation to ensure all our children achieve the highest possible standards, due to excellent staff with the determination to ensure no child is left behind. Our school is located in Stoke Newington, Hackney and is a short walk from Dalston Kingsland Station. The school serves a richly diverse community that is founded upon and promotes Christian teachings and values. Our school enjoys an active partnership with the St Matthias local parish church and the LDBS. The vision and values of the school St Matthias provides a safe and happy environment for all of our children and staff to learn, develop and excel in their academic and social education. We believe that our children have to be supported to achieve and prepare for their lives ahead. We instil the values and care needed to ensure they become responsible, confident and capable members of society. Our Christian ethos is underpinned by the principle of ‘Love Thy Neighbour’ and children are encouraged to love themselves and others to ensure respect for all and the right to knowledge. We believe that it is imperative that all children have the necessary skills and attitudes to equip them for an unknown but prosperous future, that allows them to make positive choices about their own lives. We offer a consistent approach to learning to ensure they have the skills necessary to apply to a variety of situations. At St Matthias we are all here to learn.
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Working in Partnership Primary Advantage Federation St Matthias CE Primary School is a part of the Primary Advantage Federation. We are a group of schools working together because we believe our schools can gain many benefits from working collaboratively and can achieve more by working together. We have made a commitment to a shared responsibility to the wider education community, the provision of good quality education and the improvement of life chances for pupils in the community beyond that of our own schools. Teachers, support staff, school leaders and Governors have added expertise in working alongside colleagues to improve provision and outcomes for pupils.
WHAT IS OUR APPROACH?
WHAT OUTCOMES DO WE WANT?
Every teacher is a good teacher; every school is a good school Teachers who use the most effective teaching methods to motivate learners and raise aspirations. As a result all pupils will make good or better progress
Quality learning environments where pupils feel safe and secure, known and valued and motivated to learn. Robust teaching and application of ICT skills ensure our pupils are properly equipped for the next stage of learning
Curriculum provision which inspires and motivates pupils and broadens their horizons. Our curriculum supports community cohesion through an international curriculum strand
We work with precision and move incrementally towards
We work in partnership, pooling our expertise and resources
achieving outstanding grades in the majority of aspects of each school’s work
in order to achieve collectively what we may not be able to achieve individually
Through pupil partnership work we continue to break down
We believe passionately in improving the life chances for our
locally perceived boundaries and help pupils to work harmoniously with pupils from other areas of Hackney
pupils
We do not tolerate low expectations We match tried and tested strategies that we know work to
We seek to maximise the efficiency and effectiveness of each school by capitalising on centralised services and sharing systems
the needs of the schools and use our experience of supporting schools in successfully implementing them
We promote a collaborative approach whilst developing the capacity of each school to serve its own community and retain its distinct identity
We recognise the importance of individuality, spontaneity and creativity in developing innovation
Find out more about Primary Advantage Federation by visiting www.primaryadvantage.co.uk
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Job Description - Administrator JOB SUMMARY:
Job Title: Administration Officer
To provide of an efficient and effective reception, administrative and clerical support function for the school; and
Reports to: Finance & Administration Manager
To provide administrative and clerical support to school staff.
Key Contacts: Pupils, parents, external contractors, Executive Principal, other members of staff, the Governing Body, LEA officers
Accountable to: Headteacher Based: St Matthias CE Primary School
Salary: Scale 4 PRINCIPLE ACCOUNTABILITIES:
To be responsible for the management of the school’s reception/office;
To maintain the various school databases for pupil and staff records;
To provide reception and administrative tasks; and
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To manage the administration of free and paid school meals, including the collection of monies, debits and credits, banking, returns to the LEA, and pupil travel passes.
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To maintain a clear and tidy workspace.
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To undertake general office duties including filing, photocopying and the drafting and typing of general correspondence, newsletters, reports and official statistical returns as necessary.
To ensure high quality and accurate school newsletters are prepared, sent to parents and published on the school’s website or VLE each week.
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To administer first aid in caring for injuries, comforting children with emotional difficulties, following and planning pupil support methods; and to ensure all first aid administered is recorded appropriately.
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Photocopy resources for the classroom and support in the preparation of resources
To maintain the various school databases for pupil and staff records:
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To assist in maintaining and efficient filing system.
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To assist in maintaining the school database of pupil records, including attendance and to liaise with the Special Educational Needs Co-Ordinator, the school Home Support Worker and the Ethnic Minority Achievement CoOrdinator, staff and the Education Welfare Officer as appropriate.
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To maintain the school’s emergency contact forms and records.
To provide administrative support to the Head of School and other members of staff as appropriate.
MAIN DUTIES:
as required. This includes dealing 16. with enquiries and taking appropriate action using your own initiative, and the resolution or passing on of complaints to the appropriate member of staff.
To be responsible for the management of the school’s office, to provide administrative support to the Head of School and other members of staff as appropriate, and to provide reception and administrative tasks:
To ensure that all visitors to the school are welcomed in a polite, friendly, and efficient manner and providing hospitality as required. To open and distribute incoming post and arrange the mailing of correspondence for the Head of School and other members of staff. To arrange for outgoing post to be either collected or posted when required. To provide information and assistance to, and with, all staff, parents/carers, pupils, members of the public and other agencies
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To co-ordinate the purchase of goods, services and supplies.
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To produce and maintain the school’s information booklets.
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To process purchase orders as appropriate.
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To follow up outstanding monies and bad debts as appropriate.
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To co-ordinate, process and maintain the Building Fund Income.
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To administer of the school’s petty cash system and act as a cheque signatory.
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To manage the receiving and banking of monies for the school as required.
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To monitor the office and school stationery stock levels and order stock as appropriate.
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To manage the ordering, stock control, distribution and accounts of the school uniform service to parents/carers.
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To provide assistance with other information databases as required.
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To ensure that all records are kept accurately and comply with the requirements of the Data Protection Act.
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To ensure that all computerised data is kept accurately and securely, and in compliance with data protection legislation.
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To liaise with the LEA on pupil admissions to the school, ensuring information is accurate and correspondence to both staff, LA and Parents is managed effectively under direction of the Finance & Admin Manager.
GENERAL:
This is not an exhaustive list of duties and responsibilities, and the postholder may be required to undertake other duties which
fall within the grade of the job, in discussion with the manager.
This job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.
The postholder is expected to comply with all relevant policies, procedures and guidelines, including those relating to Equal Opportunities, Health and Safety and the Confidentiality of Information.
The postholder may be required to work outside normal school hours on occasion, with due notice.
Because of the nature of the post, candidates are not entitled to withhold information regarding convictions by virtue of the Rehabilitation of Offenders Act 1974 (Exemptions) Order
1975 as amended. Candidates are required to give details of any convictions on their appointment form and are expected to disclose such information at the appointment interview.
Because this post allows substantial access to children, candidates are required to comply with departmental procedures in relation to Police checks. If candidates are successful in their application prior to taking up post, they will be required to give written permission to the Department to ascertain details from the Metropolitan Police regarding any convictions against them and, as appropriate the nature of such convictions.
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Personal Specification- Administrator Qualifications, Knowledge and Experience
Able to persuade and influence others effectively.
Essential:
Able to demonstrate tact and diplomacy in communication.
Qualifications to GCSE level.
A sound level of literacy and numeracy.
Experience in an administrative setting, ideally within education. Experience of working as part of a team and supporting others in order to achieve a shared vision/ goal.
Knowledge of equal opportunities legislation.
An awareness of policies, procedures and best practice in relation to confidentiality, information sharing and child protection.
Communication Essential:
Presents information and ideas clearly and uses communication appropriate to the audience.
Able to positively influence the opinions of others through factual discussion.
Able to adapt personal style of communication to reflect a situation and/or need.
Able to create an environment of trust by delivering on promises.
Utilises report writing skills to accurately reflect a situation through positive communication techniques.
Able to disseminate information and demonstrates a consultative approach to communication.
Exercises flexibility so as to take on changes in work priorities and practices.
Able to balance tasks and resources in the organisation of a wide range of activities.
Able to provide contingency plans to address the unexpected.
Demonstrates clear and logical thinking in working through problems.
Able to follow organisational procedures and maintain quality of standards in own work.
An awareness of the needs of children who have a variety of needs and who come from a variety of backgrounds.
The ability to adapt to new office technologies.
An understanding of customer service and the principles in delivering outstanding customer service.
Knowledge and understanding of Makaton.
Essential:
Possesses effective verbal and written communication skills.
Able to communicate in an additional language.
Skills and Abilities
Qualification in Administration, eg. NVQ2 in Administration.
Demonstrates excellent administrative and reception practices.
Desirable:
Desirable:
Competent to an intermediate level in the use of Microsoft Office software to complete secretarial or administrative tasks, eg. Word, Excel, Powerpoint, Outlook etc. Competent in the maintenance of database packages and experience of reporting from database packages. The ability to plan and complete a piece of work in a methodical, efficient and timely manner to met a set deadline.
The ability to deal with a range of people, including members of Accountability and Freedom to Act the public and other professionals, in an effective and Essential: polite manner. Able to make routine decisions The ability to use own initiative based upon guidelines and and creativity to achieve desired procedures laid down within results. established frameworks.
Possesses good organisational skills in order to maintain efficiency and the ability to prioritse own workload.
Motivated to work towards Other creating a safe, open and trusting Understands the nature of a environment. Church of England Primary Willingness to partake in School. continuous professional development.
Leads by example in standards of behaviour in the work environment.
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How To Apply
Completed application forms must be received by Monday 10th Novemer 2014 at 9am.
Applicants are asked to complete all the standard information required on the Primary Advantage application form, and to submit a supporting statement, addressing all the criteria identified in the person specification.
Interviews will take place on Monday 17th November 2014.
Please specify the role you are applying for i.e.: Administration Officer (part time) quoting reference STM/AO
If you have any queries or would like to arrange to visit our school, please contact Angela Belcher on 0207 254 1148 or email recruitment@primaryadvantage.hackney.sch.uk
We look forward to receiving your application.
Candidates are advised that when completing the references section on the application form to please ensure that:
Where to find us
• Your first referee is your current, or most recent, employer • You provide a referee who can confirm your ability for the role Shortlisted candidates will be asked to teach an activity or lesson and will be advised of the details of the lesson observation prior to interview.
Successful Candidates
Candidates must ensure that if they are successful at interview, that they are able to provide evidence of their Right to Work and Remain in the UK. The school is not able to employ any person who cannot validate their Right to Work and Remain in the UK in the line with the Asylum, Immigration and Nationality Act 2000. Successful candidates will be required to apply for an enhanced Criminal Record Check via the DBS. We are committed to safeguarding and promoting the welfare of our children and expect all members of staff to share this commitment.
St Matthias C of E Primary School Wordsworth Road London N16 8DD Tel: 020 72541148 Email: recruitment@primaryadvantage.hackney.sch.uk
Website: www.st-matthias.hackney.sch.uk
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