3.2 Data processor

Notify a personal data breach to the Information Commissioner’s Office, unless the personal data breach is unlikely to result in a risk to the rights and freedoms of natural persons, in accordance with organisational procedures Document any personal data breaches, including the facts relating to the personal data breach, its effects and the remedial action taken Where appropriate, communicate a personal data breach to the data subject without undue delay Carry out data protection impact assessments, where appropriate, in accordance with procedures Designate a data protection officer where required by the UK GDPR, publish their details and communicate them to the supervisory authority Support the data protection officer in performing their tasks by providing resources necessary to carry out those tasks and access to personal data and processing operations, and to maintain his or her expert knowledge Transfer personal data to a third country or an international organisation only if the controller or processor has provided appropriate safeguards, and on condition that enforceable data subject rights and effective legal remedies for data subjects are available

[Note: this role is only relevant if your organisation is acting as a processor on behalf of a controller].

The UK GDPR defines a “processor” as “a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller”. Therefore, the responsibilities described below may be assigned to an individual or may be taken to apply to the organisation as a whole.

The Data Processor has the following responsibilities:

Ensure that all processing of personal data is governed by a contract or other legal act that sets out the subject-matter and duration of the processing, the nature and purpose of the processing, the type of personal data and categories of data subjects and the obligations and rights of the controller Process the personal data only on documented instructions from the controller, including regarding transfers of personal data to a third country or an international organisation Ensure that persons authorised to process the personal data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality Implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk associated with the processing of personal data Obtain the prior specific or general written authorisation of the controller before engaging another processor