Qla guide english by Qatar Leadership Academy QLA

The Cadet’s Handbook Student’s and Parents’ Guide

2013 - 2014

The Cadet’s Handbook Student’s and Parents’ Guide

2013-2014

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Table of Contents Chapter 1: WHO WE ARE

Our message 11 Our vision 11 Our values 11 Our aims 11 History 12 Discipline, Honor and Knowledge

Great expectations: about the graduates of Qatar Leadership Academy

Who you will meet and why

Academic Affairs 15 Student Affairs 15 Administrative Affairs 15 Emergency contacts 16 Chapter 2: Student Life at the Academy

General information 17 Guidance Program 17 Calculators 17 Calendar 17 Policy on mobile phones 17 The daily timetable 17 Permits to enter the halls

Homework and long-term tasks

The role of teachers regarding homework:

The role of students regarding homework:

Normal time limits for daily homework

Learning Resource Center 19

Objects 19

Chapter 3: Life at the barracks

Lockers 19

Dividing the companies into the barracks

Permission for students to see the Doctor/ or School Counsellor 20

Boarding officers

Student Guidance 20 Academic Advisor 20 Religious Counsellor 20 Classroom supplies and textbooks

Policy on smoking and Tobacco use

Academic expectations at the end of the school year

Textbooks 21 Academic Integrity 21 Students caught plagiarizing or cheating in a lesson are subject to the following:

Policy on permissible use of technology

Expectations 23

Mutual respect 30 Student services and facilities

Storage 31 Laundry 31 Lost property 32 Personal property 32 Safes and safe keeping of property

Video games and television

Damage to equipment and the barrackâ&#x20AC;&#x2122;s facilities

Policy on damaging property

Visiting times at the barracks

Visitors 34

The studentâ&#x20AC;&#x2122;s responsibility 34

Consequences of inappropriate use of technological resources 24

Hygiene and public inspections

Warning/Disclaimer 24

Private inspections 35 Evacuation procedures 36

Inappropriate use of technological devices:

Policy on attendance 24 School breaks and holidays

Lateness and unpunctuality 25 Procedures for school absences

Evacuation drills 26 The academic building 26 Lost property 26 Mobile phones at school 27 Computers and tablets at school

Music players at school 27 For further information 28

The barracks 36 Fire safety 37 Fire emergencies 37 Health care 38 Health education 39 Health checks and medical reports

Strict rules on the provision of treatment

Clinic Rules: visitors, short medical breaks, sick leave and medical transfers

Medical appointments at hospitals, private clinics and transportation

Emergency situations 43 Instructions for infectious diseases

Study periods 44

Transportation 62

Mobile phones 44

Weekends 62

Laptops and tablets 45

Cars 63

Music players at school 45

Policy on permissible use of technology

Chapter 4: Cadet Life

Policy on behavior 63

The role of the military organization at QLA

Normal daily activity timetable

The structural organization of the battalion

Appendices 65

Rank insignias 49

Appendix 1: 65

Performance and assessments 51

Encouraging good behavior 65

Leadership duty questions: 52

Consequences of misconduct 66

Leadership capabilities 52

Expectations 66

Deputy Officer/ Deputy Sergeant

Prohibited items 67

63 63

Problem solving 53

Implementing QLA’s policy on behavior

Uniform 54

1) Acquiring good behavior

Haircuts 54

The duty of the educational advisor:

Sports uniform at the academy

The duty of the Boarding Officer:

The academy blazer 55

The duty of the Boarding Supervisor:

Normal clothes 55

The duty of the head of Student Affairs:

Heritage and prayer 56

2) Consequences of bad behavior

Students’ behavior 56

Procedures on recording strikes:

Bullying and exploiting 56

Stage Two – reoccurring disciplinary issues

Dispute resolution 57

Stage Three – serious disciplinary issues

Behavior in the dining hall

3) Behavioral referral form 69

Systemic consequences of tobacco use

Appendix for policyon behavior

Physical fitness and health

Behavioral referral form 70

Sporting activities: 58 Healthy eating 59 Food from outside the academy

Extracurricular activities 60 The academy’s policy on permission for leave from the academy 61

Chapter

WHO WE ARE 1. Who we are Our message To work on developing the students’ abilities by creating an environment that would help them to excel in the academic, leadership, athletic and personal fields, and preparing future leaders. Our vision To work on shaping tomorrow’s leaders today. Our values • Integrity

• Ambition • Duty • Transparency • Teamwork • Excellence • Cooperation • Honesty • Courage • Determination • Mutual respect • Loyalty • Empathy

Our aims Our aims include: • Meeting the expectations and educational needs of our students and their parents/guardians, in addition to providing opportunities that the students require to develop their full potential. • Achieving academic excellence through various teaching and learning strategies.

Who we are

• Providing a comprehensive education to the highest academic, social, spiritual, physical and cultural growth and development. • Determining continuously challenging goals by using the best standard of international curriculums which comprise the best academic and creative elements. • Encouraging the virtues of obedience, honesty, courage, compassion, self-respect and respect for others. • Adopting and using Information Communications Technology. • Organizing an extensive range of extracurricular activities. • Promoting other languages, traditions and cultures especially the Arabic culture, language and traditions. • Working in partnership with parents/guardians, the local community, and international colleges and universities.

History Qatar Leadership Academy was formed in the spring and summer of 2005 under the leadership of chairman, His Excellency, Sheikh Joaan Bin Hamad Al Thani in an innovative partnership with Qatar Foundation for Education, Science and Community Development, and the Qatar Armed Forces. The academy was designed to implement comprehensive methods to develop the abilities of the youths, offering the highest possible standards of education to prepare the young men to become future leaders. The academy benefited from advice sought from various sources, especially from its initial stages of partnership with the American St. John’s Northwest Military Academy in the state of Wisconsin. The academy, which is based in the city of Al Khor, North of Doha, opened its doors on 28th August 2005 to 28 students, who were greeted by His Highness Sheikh Hamad Bin Khalifa Al Thani, the Father Amir, His Highness Sheikh Tamim Bin Hamad Al Thani, the Amir of Qatar, and Her Highness Sheikha Moza bin Nasser, Chairperson of Qatar Foundation. By the end of its second year in the summer of 2007, 85 students were enrolled and the school obtained authorization to offer the academically and scientifically prestigious International Baccalaureate Diploma. The first graduation was in May 2008 and the first IB Diplomas were awarded to the graduates in May 2009. In the spring of 2010, the college was accepted as a candidate school for accreditation by Middle States Association of Colleges and Schools, which occupies a prestigious position in the United States. It is expected that it adds an internationally recognized high school diploma as well as the IB Diploma for the 2012 graduates.

Who we are

Discipline, Honor and Knowledge A cadet’s journey at QLA can be described as efforts to help them adopt a thorough understanding of the Academy’s motto, which is: “Discipline, Honor and Knowledge”. Cadets at the academy are encouraged to explore new ideas and strive to achieve excellence in acquiring all areas of knowledge. This includes using critical thinking skills for exploring, learning and discovering reasonable and ethical decisions. The journey at QLA requires students to have endurance for facing difficulties while performing their duties as citizens in this country and world. Every student must be disciplined enough to gain confidence in their ability to learn and to undergo hardships in order to develop a learning strategy, which includes the ability to self-evaluate and evaluate other students. Part of being a student leader, they must be able to communicate personally or as a team member, therefore at the academy, students learn the skills to express their ideas confidently and creatively. Every student is personally responsible for their actions. At the academy, they learn to accept the consequences of their actions with goodwill, understanding and patience whether the consequences were praise or punishment, thus, the student is required to have discipline and a sense of honor. The students are expected to provide a positive contribution to others and the environment. In order for this to be done reasonably, every student in the academy is trained to develop their understanding and respect for their heritage and cultural values. Equally, students develop their understanding appreciation and respect for the cultures of others. All students are expected to reflect through their behavior the virtues of integrity and honesty at all times while expressing empathy and respect for others.

Who we are

Great expectations: about the graduates of Qatar Leadership Academy

Transparency: For students to work on promoting openness, lucidity, communication and accountability for actions.

When a student graduates from Qatar Leadership Academy, they would have acquired an education that is based on the following basic principles and values in addition to leadership skills:

Who you will meet and why

Ambition: The desire to accomplish personal achievements which generate incentive and necessary determination so that there is meaning and purpose to their life. The student will also continue to endeavor to achieve excellence in all the responsibilities assigned to them.

For information or to inquire about the program, please contact the head of Academic Affairs on 44542240 between the hours of 07:30 and 15:30.

Empathy: As part of their culture and faith, students are to sympathize with others around them and understand their needs. Cooperation: For students to establish and maintain positive relationships with others and to work together with others who hold different ideas, values and traditions to their own. Courage: For students to show their ability to face unusual or confusing situations while being prepared to explore new roles, ideas and concepts. Also, for students to speak persuasively and demonstrate ability to influence others so that the required positive changes take place. Determination: For students to bear in mind their desire to reach specific results. Duty: For students to feel a strong moral commitment and fulfill their duties with a spirit of selflessness. Integrity: For students to show respect for the values of equity, justice and the dignity of individuals, groups and communities, as well as taking responsibility for their actions and its consequences.

Academic Affairs

Some of the matters that you can inquire about are: • Academics • Curriculum subjects • Parents evenings • Report cards • Student achievements We also invite parents/guardians to contact the subject tutors directly to inquire about their children’s performance. Student Affairs For inquiries about matters regarding boarding programs, accommodation and transportation, please contact the head of Student Affairs on 44542237 between the hours of 7:30 and 15:30. Some of the matters that you can inquire about are: • Student behavior • Accommodation programs, activities and events • Islamic guidance programs

Knowledge: For students to have deep knowledge and a good understanding of many branches of knowledge, and the ability to understand their positions as educated and knowledgeable persons, in addition, for students to enjoy the skills needed to acquire lifelong love for learning.

• Health affairs

Loyalty: For students to possess the ability to defend their decisions and beliefs, and the capability to defend the members of their organization or team.

For inquiries about administrative affairs, including human resources, facilities’ management, logistics and financial affairs, please contact the head of Administrative Affairs on 44542300 during work hours between 7:30 and 15:30.

Mutual respect: For students to have the ability to understand and appreciate others’ perspectives, cultures and traditions, while recognizing the possibility of self-development through this process.

Who we are

We also invite parents/guardians to contact the accommodation officer directly to inquire about matters concerning their children. Administrative Affairs

Who we are

Chapter Some of the matters that you can inquire about are: • Facilities • Cafeteria • Transport • Tuition fees • Acceptance Emergency contacts In the event of an emergency during a school day between the hours of 7:30 and 15:30, please contact the reception of the academic building on 44542222. In the event of an emergency after school hours and during the night, please contact reception or the Barracks’ security office on 44542281.

Student Life at the Academy General information Guidance Program The program generally comprises the allocation of a mentor to offer academic and educational support to a group of students. The mentor is the focal point in everything that concerns the mentee whom he is entrusted to supervise. He represents the main person who deals with the communication between the house and the school, as well as the barracks and the school. He also chairs the group meetings managed by students. The mentor keeps records for every student that he mentors. He gathers information from teachers and boarding officers and writes recommendations to the head of Student Affairs regarding rewards or punishments for students as a result of acceptable or unacceptable behavior. Calculators The Calculator should be provided the Cadts Calendar The annual school calendar is issued by the head of Administration. It is a unified calendar for all of the Qatar Foundation schools. Requests for modifying the calendar will not be considered. Policy on mobile phones Students are not allowed to keep their mobile phones in the academic building. Mobile phones that have been confiscated will be sent to the Student Affairs’ office. The daily timetable The daily activities’ timetable is distributed among teachers and students by the head of Student Affairs at the beginning of the academic year. Please refer to the appendix for a sample of the program.

Who we are

Student Liife at the Academy

Permits to enter the halls

Normal time limits for daily homework

If a student is outside the classrooms, learning resource center or supervised study halls during school hours at QLA, they must obtain a permit to enter the halls that is stamped by the teacher, who issued it, with the date and time of entry. The student must present the permit to every member of the teaching staff who requests it from them.

Years 7- 9 ...................................... 1.5 hours

Learning Resource Center

Students who fail to do so will be subject to penal procedures.

Objects

Homework and long-term tasks

Years 10 - 12 ................................... 2 hours

• To boost the curriculum subjects taught at the school.

Homework at QLA is defined as tasks assigned to the student to undertake outside the classrooms for practice, improvement, the application of skills or newly acquired knowledge, or learning the necessary skills for independent study.

• To activate study through resources by providing a wide variety of material of different media. To teach study and information skills so that students learn how to study, analyse, and reach conclusions after studying people, their language, etiquette, ways of adapting to their society and the scientific forces in their environment.

The role of teachers regarding homework:

• To enhance their awareness for other cultures through offering subjects that reflect cultural and linguistic diversity.

• Ensuring the student’s comprehension of the subject and knowing how to successfully complete the related work. • Coordinating homework with the other teachers and boarding officers by adhering to the homework timetable provided by the head of Academic Affairs. • Taking into consideration other homework given to the students by other teachers when assigning homework. • Providing specific and written explanations of the long-term tasks and ensuring that the student fully understands the requirements of the task and the level of performance expected of them. • Determining the homework required to achieve the academic goals. • Following general instructions and time frames, allowing for the student’s individual needs and level of abilities. • Taking into account that homework forms part of the overall educational process and monitoring it in light of the course objectives. The role of students regarding homework:

• Ensuring that they have understood the requirements. • Documenting the homework in their exercise book. • Doing homework, preferably on the same day that it was assigned. • Submitting the work before the deadline in a way that is accepted by the teacher.

• To encourage students to engage in extracurricular activities and take up hobbies as much as possible. • To encourage reading so that it becomes an ongoing hobby in order to contribute to the student’s personal, social educational development outside the scope of the course. • To promote professional development of teachers through providing learning resources. The librarian is available throughout the school hours. There is a register for accessing the Learning Resource Center in the registry office. During their library session, the librarian will help students to find supporting material, such as books, websites, and magazines, in addition to guiding them in the right way to benefit from the center. The Learning Resource Center contains three zones that can be booked by teachers, which are: the closed area, the computer area and/or the magazine area. Lockers A locker is allocated to each student at the beginning of the academic year and a copy of the key is kept with the school mentors. In the event that a student loses their key, a penalty charge is paid to the Financial Affairs for a replacement key. Students are expected to keep their lockers clean and tidy. Lockers can be opened before the start of the school day, during break time and after leaving the dining hall when they have had their second

Student Liife at the Academy

meal. Students are expected to take what they need for the first two lessons from their lockers before the start of the school day. For the third, fourth and fifth lessons, they will need to take them out during their first break, and for the sixth lesson, it would be after leaving the dining hall when they have had their second meal. The school’s administration has the right to inspect the contents of the lockers when needed. Students are not allowed to write on the lockers or put any stickers. Permission for students to see the Doctor/ or School Counsellor Students are not allowed to see the Doctor or School Counsellor during lessons except in emergencies.

Student Guidance Academic Advisor The college Advisor offers advice and guidance for students and parents/ guardians on choosing a college or university and the enrolment process. In essence, in order for the college consultations between the student and college counsellor to be productive, they must a number of sessions and taken seriously. At the beginning of the process, the student must be certain that they want to join the college. Subsequently, they begin to look into details of personal interests so that the student and expert can identify the appropriate universities and programs depending on these interests. After selecting the universities and programs that are suitable for the student’s academic capabilities, they proceed to filling the minimum admissions criteria and determining the deadlines for accepting applications. Essentially, this primary research takes place before completing the application forms and drawing up recommendation letters or taking any specific steps in that direction. For further information on college or university consultations, please read the QLA prospectus titled “The Academic Program Guide”. Religious Counsellor A Religious Counsellor is available 24 hours a day to lead prayers, offer religious advice to students and organize cultural fieldtrips on a regular basis. The Religious Counsellor is considered a vital authority that teachers may turn to for addressing students’ religious sensitivities. Classroom supplies and textbooks Classroom supplies are in the school’s storeroom and teachers keep a detailed record of the books handed out to students. The books are the property of QLA; therefore students must keep them clean and in good

Student Liife at the Academy

conditions. At the end of the academic year, students are expected to return them in the same condition as they first received them. In the event that a student fails to return the books in reusable conditions, charges for the value of the book will be imposed on them. If a student loses a book, they must pay for the value of the book to Financial Affairs in order to have the book replaced. After paying for the book, the student is to present the payment receipt to the teacher for a new book. If the lost book is found, it is returned to the student and the student is to give back the new book and refunded for the amount paid. Policy on smoking and Tobacco use Smoking, carrying or using any kind of tobacco are strictly prohibited in all QLA facilities. In the case of such occurrence, the student is referred to the Disciplinary Committee and a decision will be taken to expel the student from the school. Academic expectations at the end of the school year From students: • To return all textbooks, calculators and other items that belong to the academy. • To pay the value of any lost or damaged items. • To empty the lockers. Textbooks Textbooks must be returned in reusable conditions; otherwise the student must pay the value of the book. If a student loses a book, he must pay the value of the book to Financial Affairs before leaving for the summer holidays. If the lost book is found, it is returned to the academy for the student to receive a full refund of the amount paid. Academic Integrity Academic integrity at QLA is defined as students’ performance of their own works, based on their personal ideas with clear referencing to others’ contributions to this work. Therefore, when assessing assignments, regardless of their form, they must all be the student’s own work and ideas. In case of accepting input from other students for the same work, whether it is in the form of direct quotations or rewording their ideas, there must be clear referencing to the sources of these ideas or work. To ensure academic integrity, students are requested to log and send the work which they wish to have assessed via the internet on www.turnitin.com. Lack of academic integrity includes, but not limited to, plagiarism and helping

Student Liife at the Academy

other students who do not have academic integrity and submitting the same work for assessment once again with other works or grades, in addition to making undue gains (bringing unauthorized material into the exam hall, misconduct during the exams or falsifying authentication data when accessing websites, CAS. Students caught plagiarizing or cheating in a lesson are subject to the following:

1. A mark of zero will be returned for the subject that they are being examined for or the assessment they are presenting. The violation will be recorded and parents/guardians informed in writing by the subject tutor. A copy will be kept at the office of the head of Academic Affairs. 2. A mark of zero will be returned for the subject that they are being examined for or the assessment they are presenting. The violation will be documented and parents/guardians informed in writing with clarification of the penalties by the head of Academic Affairs in the event that the violation has reoccurred for the third time. 3. A mark of zero will be returned for the subject that they are being examined for or the assessment they are presenting. The case will be referred to the director and the student will be subject to the possibility of failing the subject or the mark in the following report. Any student of the IB Diploma, whether home tutored or regular, caught plagiarizing or cheating in the official work of the IB program will automatically have their recommendation to obtain this certificate cancelled. Concise definitions: • Plagiarism: presenting the works or ideas of others as one’s own work, including rewording the ideas of others. • Collusion: helping another candidate in a violation, such as allowing another person to submit your work for assessment as though it is their own work or providing answers in an irregular manner to another person (helping someone to cheat). • Intellectual property: a legal concept that refers to copyright laws and patents, for example, or any other legal rights. • Authenticity of documents: authentic work is that which is based on the student’s personal ideas and is clearly referenced to any works or ideas of others. It is the student’s own work, unless otherwise stated. • Academic misconduct: it is mainly a violation of the requirements of academic integrity, either intentionally or unintentionally.

Student Liife at the Academy

Policy on permissible use of technology Information and facilities available in the society, schools and via the internet have become essential components in the educational process nowadays. QLA is committed to providing computers, web services and internet for its students and staff. Expectations Students are expected to use sources of technology at the school properly and in any other school facility. This behavior must also continue outside of school because inappropriate use to electronic means of communication at home will have a negative effect on their behavior at school and on the school atmosphere in general. Students who bring personal laptops or any other technological device to the school must abide by this policy specified for the use of such devices. Laptops that are brought to the school must have an effective antivirus installed. Inappropriate use of technological devices: • Using inappropriate language.

• Visiting inappropriate websites. • Downloading or saving non-academic files such as Peer To Peer and BitTorrent applications, or music, videos or program files. • Downloading personal programs on the school’s devices. • Damaging or modifying devices or technological files. • Hacking into computer programs or applications, or committing any other destructive actions, including breaking into or disabling computer systems or using proxies. • Violating copyright laws by copying programs illegally, or downloading images or videos. • Plagiarism. • Harassing, abusing or attacking others via e-mails or social media, like Facebook and SMS, or any other forms of digital communication. This is also called harassment by wireless communication. • Cracking passwords or private information, or using someone else’s personal e-mail. • Misusing resources intentionally, such as wasting ink and paper. • Playing internet games.

Student Liife at the Academy

Consequences of inappropriate use of technological resources Committing any of the contraventions mentioned in the above paragraph may result in a ban from using technological resources belonging to QLA or to being subject to other penal or legal procedures. (Code of Conduct) Warning/Disclaimer The teaching staff at QLA have the right to monitor the students’ use of technological devices in the school, such as personal technological devices. This may also include reviewing students’ files and electronic messages stored in servers, computers (including personal laptops) and phones. All the work that is carried out on the computers under the school’s network can be monitored without the student noticing. Fundamentally, it is everyone’s responsibility to adhere to these regulations and adjust their behavior accordingly. QLA reserves the right to amend these regulations during the academic year and when needed. Policy on attendance QLA’s policy on attendance and absence is based on attendance being an essential requirement for achievements in the academic field. For the student not to lose marks in assessments, they must attend at least 90% of the school days. The academic year comprises 180 days, therefore, students from grade seven to grade eleven are not allowed to be absent for more than 18 days. Students in grade twelve have less days in their academic year, but they are also obliged to maintain the same attendance rate, which is 90% at least of official school days. Students who are absent for more than 10% of the school days by the end of the academic year will be subject to a possibility of repeating the year or expulsion. School breaks and holidays The calendar for the academic year is available on the academy website. It contains all the information on all scheduled holidays. These holidays include religious holidays, winter breaks, mid-year breaks and spring breaks. An official holiday, as defined by the academy, is any period of time in which all students leave the school and academy compound. All the school facilities are shut during these holidays; therefore all students are required to leave. Please review the school’s calendar to be familiar with these holidays. The academy cannot harbor or monitor the students during these holidays because the Boarding Officers will be outside of school premises and the dining hall will be closed during this time.

document, which can be downloaded before booking travels or making prior arrangements for personal holidays during the academic year. It is in the interest of all students to attend all classroom meetings, school trips and events, hence, we do not encourage late returns from holidays after the school opens, or taking students on holiday from the academy before the start of the official school holidays specified in the school calendar. Lateness and unpunctuality Unpunctuality is defined as absence from the school or arriving to class after 15 minutes or more of the start of the class without permission. Habitual lateness or unpunctuality are two types of behavior, therefore, those who make a habit of being late or unpunctual will be subject to penalties which will gradually be intensified as the student continues to behave in this manner. This is in accordance with the academy’s policy regarding behavior, described in full at the end of the handbook. (Code of Conduct) Procedures for school absences (Note: all students must adhere to the policy on student leave described in this booklet) 1. Absence due to illness • For one day absences due to illness, the Student Affairs’ office must be informed by parents/guardians. • For absences due to illness lasting for more than one day, the Student Affairs’ office must be informed by parents/guardians, in addition to a written confirmation accompanied by a medical report. 2. Absence due to religious or legal obligations • For absences due to religious or legal obligations, the Student Affairs’ office must be informed by parents/guardians as soon as it is expected to occur, followed by a written confirmation. 3. Absence due to family emergencies • For absences due to family emergencies, the Student Affairs’ office must be informed by parents/guardians as soon as possible, followed by a written confirmation. The head of Student Affairs or any member of the academy’s senior management have the right to inquire about the nature of the emergency, and is done, of course, with tact and respect.

Students, parents/guardians are requested to have a look at the school calendar published on the academy’s website in the form of PDF

Student Liife at the Academy

Evacuation drills In case of an emergency, the main goal is to preserve life. Fire drills will be conducted regularly in the academy buildings and barracks. Emergency exits have clear signs in all the buildings and students must familiarize themselves with those exits. The academic building Upon hearing the fire alarm in the academy building, everyone must evacuate the building via the nearest emergency exit. • Depending on the time the alarm is raised, all teachers in classrooms, mentors in study halls, supervisors for break times, the librarian, and teachers supervising and/or Boarding Officers must lead all the students to the meeting point. • All students must act calmly. • Upon hearing the alarm, everyone must immediately follow these procedures, whether the alarm was raised as a warning for an actual emergency or a drill. • Any tampering with any part of the fire protection system (including smoke detectors, fire extinguishers ...etc.) will result in disciplinary actions that may include paying a fine. • Upon reaching the meeting point, and for the purpose of ensuring everyone’s presence, all students must report to their supervising teachers if the alarm was raised during the school day or to the Boarding Officers responsible for them, if the alarm was raised at the first or third meal times. • Students must refrain from returning to the building until given permission by an authorized adult. Lost property There is a designated area in the academy for lost property which is under the staircase nearest to the dining hall. For the barracks, this area is near the front desk. Belongings such as clothes, books and others which are left in public places in the school and unclaimed are deposited in lost property. For any student who loses any of their belongings, to enquire at lost property before reporting it missing. Moreover, for the student to refrain from claiming that it was stolen or that it may have been borrowed with the intention of not returning it, unless they have proof. The student must not disclose this allegation to others or members of the teaching staff so that students are not used to making unfounded arbitrary accusations towards one another. The reason is that students sometimes forget where they placed their things or fail to look after their possessions. All students

Student Liife at the Academy

are responsible for their belongings and everything that is entrusted to them by the academy. Mobile phones at school Students are permitted to bring their mobile phones to school but not to the academic building during the school day. Mobile phones will be confiscated if found in their possession during the school day. (Code of Conduct) We expect students registered to stay in the barracks throughout the week to take their mobile phones with them during weekends to ensure that they can be contacted when necessary. QLA does not bear any responsibility for lost, stolen, damaged, loaned or borrowed property without taking the necessary precautions; or that has been handled between students, including mobile phones. The academy has provided all the means for each student by which they can maintain and protect their personal possessions that are permitted in the academy. Therefore, they are responsible for ensuring their well and safe keeping. Computers and tablets at school Students who use laptops or tablets at school are to adhere to QLA’s policy on permissible use of technological devices. Furthermore, laptops and tablets must have an effective anti-virus protection installed. Devices such as laptops, tablets, notepads or their accessories, like headphones, are only permitted into the premises under sole discretion of the subject tutor. QLA does not bear any responsibility for lost, stolen, damaged, loaned or borrowed property without taking the necessary precautions, or that has been handled between students, including mobile phones. The academy has provided all the means for each student by which they can maintain and protect their personal possessions that are permitted in the academy. Therefore, they are responsible for ensuring their well and safe keeping. Music players at school Music players such as iPods and other small devices are not permitted into the academy at all times. QLA does not bear any responsibility for lost, stolen, damaged, loaned or borrowed property without taking the necessary precautions, or that has been handled between students, including music players such as iPods, etc. The academy has provided all the means for each student by which they can maintain and protect their personal possessions that are

Student Liife at the Academy

Chapter permitted in the academy. Therefore, they are responsible for ensuring their well and safe keeping. For further information Please refer to the Academic Program Guide for details on all academic matters including academic assessments, the curriculum, graduation requirements, policy on promotion and homework guidelines.

Life at the barracks QLA endeavors to provide a calm and comfortable atmosphere with a friendly environment at the barracks. The accommodation is excellent and consists of rooms. Each room is allocated to four of the younger students and for two or three of the older students. They are all connected and are fitted with comfortable furniture. Students live together according to their ages or grades which help them to settle in the academy and establish new friendships quickly. Students immediately learn new life skills, like cleaning their shoes, hanging their clothes, cleaning and organizing their rooms before inspections, time management (how to be in the right place at the right time) and managing their needs (ensuring that they obtained all the books, and school equipment when leaving the barracks in the morning to school). This will help them in their life at the academy and personal life now and in the future. Dividing the companies into the barracks Accommodation at QLA is referred to interchangeably with words such as: Boarding school, barracks or accommodation. It is split into four areas divided between companies of boarding students at the academy. These areas are: Al Wajbah for students in grades 7 and 8 Barzan for students in grades 9 and 10 Al Shaqab for students in grade 11 Al Zubarah for students in grade 12 The design of the accommodation allows for sufficient unity between companies with the possibility of students visiting one another in their spare time, in addition to providing sufficient privacy for each company to practice their own work. In the two companies, Al Wajbah and Barzan, students will generally live four to a room, while Al Shaqab and Al Zubarah students are in rooms of twos or threes depending on circumstances. The rooms are identical except for the number of companies in each room, regardless of which company the students are affiliated to. There is a fully equipped bathroom in each room. Each student is provided with a bed, bedding, table,

Student Liife at the Academy

Life at the Barracks

dresser, desk and chair. The two beds are separated with large dividers to give each student more privacy. There is a multipurpose room in each company. Boarding officers

Student services and facilities QLA offers a wide variety of student services and facilities to enable students to enjoy their time at the barracks and school. These facilities and services include the following:

Students are divided into the rooms of their companies under the supervision of Boarding Officers, who are also known as coaches, counsellors and mentors. Students must report to boarding officers whom they are allocated and students are expected to follow all the orders by the Boarding Officer. Boarding officers supervise students in the barracks and students are to inform them of their whereabouts at all times. Boarding Officers have a wide range of experience in life and have spent time working in the Qatar Armed Forces, British Forces and American educational institutions. Students are divided into four companies according to the grades they belong to and members of the teaching staff are assigned to each company as Boarding Officers. All Boarding Officers report to the Boarding Supervisor. The Boarding Supervisor and Boarding Mentor work as deputies for the head of Student Affairs and are responsible for the boarding academy program.

Television rooms

Mutual respect

Laundry and dry cleaning services

QLA is based on the virtues of honor, knowledge and discipline. It provides an atmosphere that encourages mutual respect between everyone. One of the greatest lessons of life is to learn how to live with others and adapt to those who are different. Tolerance, acceptance, openness and honesty are some of the values that must be available in an environment by which the objects of the academy can be achieved. Infringement upon the safety, welfare and rights of others is not accepted in the academy. Any case of religious, ethnic or sectarian intolerance; verbal, physical or sexual harassment; fighting; physical injury; or threats will be treated as cases that require discipline, in line with the academyâ&#x20AC;&#x2122;s policy on behavior. Moreover, the academy will not tolerate any potential destructive demonstrations for rituals, customs or habits carried out in other places when accepting new students or celebrating promotions. Mutual respect also includes respect for the property of others and the facilities and property of the academy.

Storage rooms

Game rooms A multipurpose hall An athletic track Grass pitches A shooting range A swimming pool Mosque Barber Shops for uniform supplies

Clinic (where there are nurses 24 hours a day) Transportation 24 hour Ambulance Guest rooms Storage The academy has a storage room in every company and personal lockers for students to keep tracksuit bottoms, bags, any personal items, or seasonal or sport equipment. Laundry There is a timetable for the laundry. Please ask the Accommodation Officer for the timetable. As stated in the guidance, every student is to keep their personal items, be it equipment or clothes that they do not need, in the storage room. Extra personal items will be returned to their house with the studentâ&#x20AC;&#x2122;s parents/ guardians or at their expenses. It is not allowed to keep equipment or

Life at the Barracks

sports’ wear, nor is it allowed to repair or clean them... etc. in the rooms at the barracks. Lost property There is a designated area in the academy for lost property which is under the staircase nearest to the dining hall. For the barracks, this area is near the front desk. Belongings such as clothes, books and others which are left in public places in the school and unclaimed are deposited in lost property. For any student who loses any of his belongings to enquire at lost property before reporting it missing. Moreover, for the student to refrain from claiming that it was stolen or that it may have been borrowed with the intention of not returning it, unless they have proof. The student must not disclose this allegation to others or member of the teaching staff so that students are not used to making unfounded arbitrary accusations towards one another. The reason is students sometimes forget where they placed their things or fail to look after their possessions. All students are responsible for their belongings and everything that is entrusted to them by the academy. Personal property Students are not allowed to keep large amounts of money (more than 500 QR). They are not permitted to borrow or loan, this includes credit cards, phone top up cards or any other tools that can be used instead of cash. Students are not advised to bring valuable items during their time at the academy. QLA does not take any responsibility for lost, stolen, loaned or borrowed property without taking the necessary precautions. The academy has provided all the means for each student by which they can keep their personal possessions properly and tidily. Therefore, they are fully responsible for the well and safe keeping of their personal belongings. Safes and safe keeping of property There are safes with locks in the rooms at the barracks for each student to use for the safe keeping of their personal belongings, like belts, hats, etc. The Boarding Officers’ team have another safe for each company where other valuable items can be kept such as passports, mobile phones and similar items. Video games and television Every company at QLA has a television room with a large flat screen TV. Students who want to play are to bring their own games to use in this room

Life at the Barracks

during their free time. The room has a number of couches for students to sit and talk, meet or hangout. In addition to the TV room, there is a games room that is open to all companies and students at set times. This room contains tables for table tennis, snooker, foosball and a number of arcade racing games which is open during their free times. There are also computer labs with internet services where students can do their homework and play online games or watch videos during their spare time. Damage to equipment and the barrack’s facilities As soon as rooms are allocated to students, each student is to sign for receiving their supplies for the room which are entrusted to them. If there is any damage to the furniture, windows, walls, the wooden components of the building ... etc., the student responsible for the damage will bear the costs of repairing or exchanging it. The academy will not tolerate vandalism, negligence and subsequent damage to the academy’s property. Further to the financial compensation, offenders will be subject to disciplinary or corrective actions. Policy on damaging property The student is to bear the consequences of the damage caused to the academy’s facilities and property. Since the students’ parents/guardians do not pay a financial deposit to cover the damage caused by their children, the academy reserves the right to invoice them with the costs of repairing the damage proved to be the responsibility of their children, after carrying out the necessary investigations by the academy’s staff. Students and parents/guardians have the right to request access to and review the results of these investigations through senior management. The outcomes of the investigations are final and students must pay compensations for the damage they are responsible for. The compensation includes the additional costs that the academy bears during the academic year due to misuse of the school’s property and facilities. Where costs of repairing and cleaning the damage cannot be claimed from a specific student, the responsibility of these costs will be charged to students associated to the company, barracks, grade or the group that is related to the property which requires repairing and cleaning. If those who caused the damage or that which requires cleaning are grade 12 students, for example, the academy reserved the right to withhold documents, certificates and all of this grade’s school records until compensations are paid and all debts settled. The same applies to all the other grade, company and boarding students who request to be transferred from the academy to other schools.

Life at the Barracks

Visiting times at the barracks The academy encourages visits to the barracks at any time after school hours. We kindly request that they inform us of the visits 24 hours prior to the arranged time to ensure that there are no trips or activities that the student may miss due to the visit; or where cases of students being unable to meet their parents because they are occupied with scheduled school work. The best way to arrange visits is by contacting one of the Boarding Officers to review the timetable and ensure that students are ready to meet their parents. They can find out the timetable of a normal school day from the ‘Student life at the barracks’ section of this guide, which will also enable parents/guardians to plan their future visits. The academy welcomes parents/guardians and their children to use the designated seating area for families which is located inside reception at the barracks for visits. Visitors The academy welcomes visitors as long as they adhere to the school’s regulations and visit at times that do not interfere with their sporting, academic or residential activities at the school. We kindly request that parents/guardians who which to meet the teachers make an appointment 24 hours in advance. All visitors to the academy must pass by reception in the main academy building or in the barracks depending on the time of the visit. We have a VIP lounge and an indoor salon in the academic building, which can be used during the visit. There are places near the front desk at the barracks that are allocated for visits and can be used at all times. Permission must be obtained from Boarding Officers before visiting the students’ rooms within the barracks. Students can go out of the school with their visitors at the right times and after signing out. However, students are not allowed to ride a car with any person who is not related to them without obtaining permission from the parents/guardians and the school officials. The student’s responsibility

do not have the right to enter the rooms of other students unless invited to do so by the student who occupies the room. Under no circumstances are students allowed to enter another student’s room if its residents are not present at the point of entry. All teachers and staff have permission during their work hours to enter the students’ rooms. It is not permissible to bring any other piece of furniture to the room, other than those already fitted, except with written consent from the Boarding Supervisor. Unauthorized items and those which are found in the rooms will be confiscated and withheld until they are sent to the student’s house or directing the student to send it to their house. Beddings include the bed, mattress, two bedspreads, bed sheet, pillow case and a duvet cover. These are the beddings permitted by QLA. The wardrobe, shoe closet, bathroom and all that is related to shoes must fit the description specified by the Boarding Supervisor. It is strictly prohibited to use posters, stickers, signs and inappropriate images as room decoration. Students are banned from going near Boarding Officers’ rooms at all times. It is forbidden to use equipment and household appliances in ways that are not set by the manufacturer. Hygiene and public inspections Rooms must be kept organized and clean at all times. In order to monitor compliance, inspections are carried out according to the Boarding Supervisor’s instructions. Public inspections are formal checks conducted by Boarding Officers on students’ rooms and students’ personal hygiene. Students must wear the uniform specified by Boarding Officers who conduct the public inspections and who may or may not be the Boarding Officer allocated to that particular company. Private inspections

Students must take into consideration public manners and mutual respect while providing a clean, safe, calm and organized environment in the school’s facilities. It was therefore necessary to impose rules and regulations to ensure all of this.

We respect the privacy of all students at the academy, but there are special circumstances that may necessitate conducting private inspections on students’ rooms. Students are not to keep illegal substances, stolen goods, or prohibited or dangerous material in their rooms, lockers or any other places in the school.

Students’ rooms at the barracks must be open at all times. It can only be locked when there are no students inside. The academy’s security officers and boarding supervisors keep a copy of the key for every room. Students

Out of respect for the privacy of students, the head of Student Affairs follows the following procedures when there is reason to carry out a private inspection on the room, locker or property of the student in question:

Life at the Barracks

• Inspections are carried out only after sufficient efforts to reach the head of Student Affairs or Boarding Supervisor to obtain the necessary authorization. • Private inspections are conducted by adults. When conducting the inspection, the head of Student Affairs or Boarding Supervisor must be present with one of the Boarding Officers or Security Guards. Inspection takes place only after sufficient efforts to ensure the presence of the student in question during the inspection process. • Upon finding any illegal substances, banned items or stolen goods during the inspection, the student concerned will be subject to disciplinary action. Evacuation procedures In case of an emergency, the main goal is to preserve life. Fire drills will be conducted regularly in the academy buildings and barracks. Emergency exits have clear signs in all the buildings and students must familiarize themselves with those exits. The barracks Upon hearing the fire alarm in the barracks, everyone must evacuate the building via the nearest emergency exit. • Boarding officers must lead all the students to the meeting point. • All students must act calmly. • Upon hearing the alarm, everyone must immediately follow these procedures, whether the alarm was raised as a warning for an actual emergency situation or a drill. • Any tampering with any part of the fire protection system (including smoke detectors, fire extinguishers ...etc.) will result in disciplinary actions that may include paying a fine. • Upon reaching the meeting point, and for the purpose of ensuring everyone’s presence, all students must report to their supervising teachers if the alarm was raised during the school day or to the Boarding Officers responsible for them if the alarm was raised at the first or third meal times. • Students must refrain from returning to the building until given permission by an authorized adult.

Fire safety For the prevention of fire hazards, the following actions and items are prohibited: • Lighters or matches. • Candles, incense, firecrackers, fireworks, nitrate inhalation (poppers) for entertainment purposes. • Electrical blankets, mattresses and pillows. • Electric cookers, electric kettles, toasters, grills, heaters ... etc. • Cosmetic lights (e.g. special lamps, lava lamps ...etc.) Electric power supply devices must be used instead of the normal connection wires. Students are prohibited from going near the engineering and maintenance rooms. It is not permitted to hang ornamental carpets, flags or any of the sorts on walls or to use them as dividers in the rooms, or to cover windows or emergency exits. It is also prohibited to hang any of the sorts on the walls, or to cover fire extinguishers or pipes. Fire emergencies To ensure the safety of all residents in the barracks, students must adhere to the following instructions for fire safety. Breaching any of the instructions may result in disciplinary action against the violator. Upon suspecting that there is smoke at any time, it must be reported to the nearest member of staff. The following procedures must be taken into consideration when hearing the alarm in the academic building: a) Remain calm and do not cause panic among others because this may lead to injuries. b) Leave the building by the nearest exit and go to the nearest meeting point specified. c) Follow the instructions of the subject tutor staff in charge. d) Remain calm during the fire so that everyone can hear the instructions of the person in charge. Please adhere to the following instructions when you hear the fire alarm in the barracks: a) Alert or wake up your roommates. b) Remain calm and do not cause panic among others because this may lead to injuries. Remember that panic among large groups of people in a fire situation always leads to injuries.

Life at the Barracks

c) Leave the building by the nearest fire exit or designated exit and go to the nearest meeting point specified. d) Follow the instructions of the subject tutor staff in charge. e) Remain calm during the fire so that everyone can hear the instructions of the person in charge. During the school day, supervising teachers are responsible for ensuring that all students under their responsibility are at the meeting point outside the academic building. After school hours, senior Boarding Officers at the allocated accommodation for each company are responsible to ensure that all students of that company are present at the meeting point outside the barracks. Health care QLA provides excellent health care for its students through the clinic in the academy’s compound. This clinic contains a qualified doctor, nurses and a 24/7 ambulance services team. Students can visit the clinic throughout the day and during school hours. In addition to medical checks for all new students and non-routine checks, the clinic staff monitor weight and physical fitness offering students advice on their health. The health care facilities and services at the academy are available for serving and supporting students in many medical areas as the academy employs a doctor, nurses, health advisor for the barracks and a health advisor for the school. The doctor and nurses live in the academy’s compound. The school counsellor is present at the academy during the school days and the Boarding Supervisor is there during and after school hours. The clinical team are not allowed to disclose the student’s health or personal secrets if they are not given permission to do so by the student themselves, their parents/guardians, head of Student Affairs, director or at the request of any of the above. This condition does not apply where there is a threat of physical harm to themselves or others in the case of non-disclosure. The link between the academy’s staff and the student’s family is a vital part of the health services and a necessary mean to ensure achievement of the student’s interests. If your child or whoever is under your guardianship became ill during their time at the academy, our specialists will either treat the condition on-site or arrange for treatment at the appropriate hospital. The parent/guardian will be kept informed of all developments.

Life at the Barracks

Health education The academy offers health education to contribute to maintaining the health of students throughout their life through the health program that includes lectures, workshops and training courses for all students. In addition to routine health care, the doctor cooperates annually with different centers and health facilities to place a complete health education program for all the academy’s students. Health checks and medical reports Parents/guardians are kindly requested to complete a health history form for their children in complete honesty. They are to attach a copy of the vaccination card to keep with surgery records. Also, they are to present any medical certificates or reports to the clinic for their child or who are under their guardianship. All students are required to undergo a compulsory medical examination which includes a general medical check-up, internal diseases, eyes, ears, nose and throat, psychiatry, urinary tracts and blood tests. Optional examinations include teeth and skin diseases. The relevant medical forms are available at the clinic. The clinic physician arranges these examinations in cooperation with the military hospital in Doha at the beginning of each academic year. All students’ reports and records are kept at the academy’s clinic. Annual medical checks are performed on all students including eye tests. There are monthly weight and height checks. Parent/guardian consents are not required for examinations that do not include surgery but they will be informed when further medical examinations or treatments are needed. There are checks for hair lice when necessary during the academic year. Strict rules on the provision of treatment All treatments must be reviewed by the school doctor and monitored by the medical staff at the academy. Students are not allowed to administer treatment in their rooms without written consent from the academy’s doctor. All medications must be kept at the clinic whether prescribed by the doctor or that can be purchased without prescription. Students are not permitted to keep it with them, in their lockers at school, in their rooms or anywhere in the barracks. This includes medication, whether it was in solid, gaseous or liquid forms; or regardless of the type of prescription or medication that does not require prescription including, but not limited to vitamins, supplements, cough and/or herbal medicines.

Life at the Barracks

Exceptions: medication can be kept at the barracks only with a written consent from the school doctor. For health and safety reasons, the academy insists on these instructions and expects students and parents/ guardians to abide by them as a breach may result in disciplinary action taken against the student. All medication officially prescribed must be put in their original packaging with their instruction leaflet. Students have the right to refuse treatment but in this case they must inform the nurse during work hours and offer and explanation for refusal. Students who breach these instructions or anyone who attempts to stop or overstep these regulations will be subject to disciplinary actions taken against them. The academy wishes to confirm that for all students who need their treatment regulated, the academy is able to support them in this respect. It is able to regulate their treatment efficiently and according to the doctor’s instructions. In order that the prescribed treatment is provided in the academy, the school doctor must receive a written note from the doctor who gave the prescription, containing the following: • The student’s name • The name and signature or the doctor authorized to give prescription • The name of the medication, how to administer it, and the number of times and the dose • The number of times and duration for medication to be taken • The date of the original referral • The diagnosis and any medical conditions that require treatment • The specific instructions for taking the medication • Any side effects or reactions that need monitoring • Note: QLA does not bear responsibility in case of any side effects or harmful reactions caused by the prescribed medication by the doctor that is not attached to the academy. In addition to this, the instructions below must be followed: • It is not permitted for any student to take any medication without informing the school doctor. • All medicines must be brought to the clinic as the possession of any drugs brought from home without passing through the clinic is a violation to these instructions and a breach of trust given to the student in question. • Students are allowed to keep medication only in the quantities prescribed by the school clinic with the doctor’s approval. • Medication that has been provided by the clinic to use at a specific time, but was not used at that time must be returned to the clinic. Failure to return such drugs is considered a violation. 40

Life at the Barracks

• Some medication can only be administered under the supervision of the medical staff. Such medicines are determined by the school doctor. • Failure to return such drugs is considered a violation to the academy’s policy. Clinic Rules: visitors, short medical breaks, sick leave and medical transfers Students are not allowed to see the doctor during lessons except in emergency health situations. The definition of an emergency health situation: an emergency health situation is defined as that which includes serious injuries or illnesses that pose potential dangers to the life of the person or is a long-term illness. These situations require immediate intervention of qualified persons. Visits to the clinic are under the following circumstances: • When receiving regular treatment or for previous prescription for the student to visit the clinic before classes start and/or after school hours. • If the student feels unwell during break time or the second meal, they must inform the Academic Affairs’ office and Student Affairs to obtain permission from one of the two secretaries to go to the clinic. • Students, who really feel unwell during the lesson, must ask permission from the class tutor before going to the clinic and they must have a written consent from the teacher. • Sick students can also visit the clinic at any time during the weekends with the permission of the Duty Boarding Officer. • In the event of actual emergencies, students may be exempt from obtaining permission to go to the clinic, but staff and teachers present at the time of the incident are to inform the emergency medical services’ staff that are available throughout the day and the duty doctor or nurse. • If the sick student requires medical supervision in the clinic, based on the QLA medical staff, or a short medical break, they may be exempt from attending lessons or doing their homework during that period. In this case, the academy staff are to be informed by the medical team in writing or/and via e-mail. • If a student is unwell to the extent that they could not attend classes all day and need to be in the clinic under supervision, have a written consent by the doctor to remain in their room or have been sent to the house to rest, the doctor is to inform the academy staff and their parents/guardians who are in charge of their transfer. In this case, the school doctor is to issue a signed consent.

Life at the Barracks

• If the sick student is able to return to class, based on the opinion of the academy’s medical team, they may only be exempt from attending the classes or doing the homework they missed during their time at the clinic. • If a student became unwell after lesson times, in the evening, or felt sick when they woke up, they must inform the duty boarding officer immediately to obtain consent to go to the clinic. • Students must note the following: under no circumstances can students decide themselves that they are sick, thus cannot attend the lesson. If a student feels unwell, they are expected to ask for medication. Nurses are always available whenever a student needs help to go to the clinic. • If a student is unable to complete or present homework due to sickness, they ought to contact their teacher as soon as possible to inform them of late submission or specifying the time at which the homework would be ready. • The doctor records all the cases of absences due to illnesses or other health reasons in the daily clinic report. If permission was granted during the school day, this permission must be immediately presented to the teacher or coach in writing and/or by e-mail. The nurse is not to give consent to students to miss lessons or extracurricular activities during school hours. This power is only for the doctor. • Students who require medical assistance between the hours of 10:00 PM and 07:30 AM ought to inform the Duty Boarding Officer on that night of their wish to visit the clinic. Under no circumstances are students allowed to leave the barracks without being accompanied after 10:00 PM. • Duty boarding officers must be consulted in all medical emergencies that take place after 10:00 PM. • In the event of sending a student to the hospital due to an illness, injury and /or to be admitted, the academy doctor, their parent/guardian and the academy’s senior management will be notified. • If a student misuses the health services offered to them over a large number of visits to the clinic for the treatment of mild diseases based on the opinion of the academy’s medical staff, the doctor will inform the head of Student Affairs and arrange to contact the students’ parents/ guardians to express his concerns; that such behavior will affect the student’s education results. • When a student is granted medical sick leave from the hospital or a private clinic, they must show the certificate to the academy doctor who has the authority to change it. For instance, he may change it from “permission” to “exemption” from physical activity. In such cases, the student is required to attend lessons in class. 42

Life at the Barracks

• Sick notes or permissions for absences from the hospital or private clinics are not accepted if they are not approved by the academy doctor. Medical appointments at hospitals, private clinics and transportation The clinic arranges the necessary medical appointments for the students at appropriate medical facilities. Parents/guardians can also arrange appointments as such for their children. These appointments shall be arranged if possible outside of school hours. If the medical appointment is in a place that is within the city of Al Khor, the student will be transported by the clinic’s car, otherwise, parents/guardians are to make transport arrangements for children. In all cases, there must be a signed consent issued by the school doctor for the student to leave for that purpose. Emergency situations In emergency health situations, the ambulance services must be called immediately to take the student to the nearest emergency center in Al Khor. The nurse or doctor is to remain with the student when the incident occurs to provide first aid until the ambulance arrives. The doctor or/and nurse notify the student’s parents/guardians and the academy’s senior management of the situation and continue to inform them of any developments during the time that the students remains in hospital. An academy member of staff will stay with the student at hospital until the required medical services are provided, then they will return to the academy with the student. In the case of admitting the student in hospital, the clinic will follow up on their condition and continue to inform the parents/guardians and the academy’s senior management of any developments. Instructions for infectious diseases

• If a student is inflicted with an infectious disease or shows symptoms of such diseases, they are immediately secluded from the rest of the students and academy’s staff. • Their parents/guardians and academy’s senior management are notified. • The academy cooperates with the student’s parents/guardians and health authorities responsible for treating these cases in regards to the student’s treatment and collecting them as soon as possible. • If a student becomes affected by an infectious disease or shows symptoms of such diseases while they are at their homes, parents/ guardians are to inform the academy’s medical staff and the academy’s

Life at the Barracks

senior management of this immediately. In situations like this, the parents/guardians are not allowed to send their child to the academy unless permitted to do so by the academy doctor who may request a medical certificate signed by the doctor who treated the student. Study periods Study periods are run differently from one company to another. In regards to the youngest two companies, studying takes place in the computer room and classrooms where there are enough computers, because every student has a specific workstation allocated by the Boarding Supervisor at the beginning of each academic year. Younger students are obliged to have the most possible supervision during study periods. Older students are allowed to have personal portable computers each in their rooms. Students of Al Zubarah who do not have personal portable computers are provided with desktop computers. Wireless internet services are available for both Al Shaqab and Al Zubarah. This enables them to move personal laptops to their flat mates’ rooms during spare time and working together in open places if they wish. There are also a number of rooms allocated as study rooms throughout the barracks adding flexibility for the students to work in groups on separate tables should they desire; or if they need a quieter room to read when there are students working together in their rooms. Mobile phones Students are allowed to keep their mobile phones at the academy but not in the academic building during school hours. Mobile phones are confiscated if found during school hours and may be kept in the Student Affairs office until Thursday evening, at the beginning of the weekend. During weekends, we expect students staying for 7 days in the barracks to take their mobile phones with them to ensure that they can be contacted when necessary. The academy would like to facilitate communication between students and their families and friends outside the academy, but it is important that it does not interfere with the evening study times and the times of switching off the lights. Duty Boarding Officers do not allow the use of mobile phones during the evening study periods. Parents can call at any time before the lights are turned off, but preferably not during study periods. Lights are switched off at 22:00 for all students. If there is an emergency after school hours and at a time which you are unable to contact your child on their mobile phone, please contact the emergency number shown in the above section “Who you will meet and why”.

on conduct which includes losing this privilege. Parents/guardians are kindly asked to refrain from contacting the students often because independence is necessary for the process of developing students’ skills and acquiring leadership capabilities. QLA does not bear any responsibility for lost, stolen, damaged, loaned or borrowed property, including mobile phones, without taking the necessary precautions. The academy has provided all the means for each student by which they can maintain and protect their personal possessions properly and neatly. Therefore, they are responsible for ensuring their well and safe keeping. Laptops and tablets Students who use laptops or tablets at school are to adhere to QLA’s policy on permissible use of technological devices. Furthermore, laptops and tablets must have an effective anti-virus protection installed. Devices such as laptops, tablets, notepads or their accessories, like headphones, are only permitted under the sole discretion of the subject tutor. QLA does not take any responsibility for lost, stolen, damaged, loaned or borrowed property without taking the necessary precautions, or that has been handled between students, including computers and tablets. The academy has provided all the means for every student by which they can maintain and protect their personal possessions that are permitted in the academy. Therefore, they are responsible for ensuring their well and safe keeping. Music players at school Music players such as iPods and other small devices are permitted in the barracks with the sole discretion of the Boarding Officer. QLA does not bear any responsibility for lost, stolen, damaged, loaned or borrowed property without taking the necessary precautions, or that has been handled between students, including iPods and other small music players. The academy has provided all the means for each student by which they can maintain and protect their personal possessions that are permitted in the academy. Therefore, they are responsible for ensuring their well and safe keeping.

If any student abuses their privilege to keep their mobile phone, they will be subject to the consequences imposed by the academy’s policy

Life at the Barracks

Chapter

Cadet Life 4. Cadet Life The development of leadership skills includes numerous activities designed to train students on the values of good citizenship, good leadership, serving the community, personal responsibility and a sense of achievement. One of the key objectives of leadership skills’ development consists of instilling self-confidence, the spirit of teamwork and selforganization at all times at QLA. This program is implemented through a series of activities and daily exercises that facilitate important dealings with all members of the teaching staff. This comprises: 1- Leadership tasks 2- Development of core values and personal characteristics 3- Self-discipline 4- Learning 5- Project management 6- Time management 7- Cooperation 8- Leadership models and relevant examples In addition to the graduate’s qualifications, QLA graduates are characterized by the following: • Respecting ethical values and principles that characterize the behavior of good citizenship. • Developing leadership capabilities while living and working in collaboration with others. • Thinking with the logic of communicating effectively verbally and in writing with others. • Recognizing the importance of education to succeed in the future, subsequently, learning about universities, higher education and career opportunities. • Developing their capabilities in thought management. • Developing the necessary skills to work effectively as team members, at times as leaders and other times as followers. • Understanding the importance of ethical behavior and good judgment. • Recognizing the importance of maintaining one’s interests, health and physical fitness. 46

Cadet life

• Possessing many useful skills such as first aid, map reading, identifying directions and locations, archery, sailing in different boats, including sailing boats, diving, different types of marine skills, rock climbing, abseiling and fitness exercises.

Assistant Operations Officer

• Understanding the importance of safety.

Company C

• Assessing risks and understanding risk evaluation. The role of the military organization at QLA To help offer students as much opportunities as possible for conducting leadership roles, QLA classifies its students into military ranks, thus, systems, concepts and structural military organizations prevail in the academy. Students are organized in a form of battalion or unit for cadets with a battalion leader, base and training companies that gather students of different school stages to work and learn together. This allows students a great opportunity to work as team members and lead one of the battalion components based on their abilities, experience and seniority. The basic battalion unit consists of the patrol team which is formed of 4 to 6 members, led by the Patrol Team Commander (Lieutenant or 2nd Lieutenant) with a Patrol Sergeant (Sergeant) who is Second-in-Command. The operational unit of the battalion consists of 20 to 28 individuals. Each company is composed of a leading team and 4 patrol teams. The company leading team comprises the element of command necessary to implement command, control and managerial tasks in the company (Company Commander, Second-in-Command, Sergeant Major and Quartermaster Sergeant). The battalion is lead and managed by a cadet with a commander rank and his two assistants of experienced officers and Senior Non-Commissioned officers (NCOs). The following table shows the structural organization of the battalion: The structural organization of the battalion Commanding Officer Deputy Commanding Officer Regimental Sergeant Major Operations Officer

Senior Drill Instructor Company B Company D Company A Rank insignias Students obtain insignias depending on their seniority and leadership abilities. The academy runs a system that allows students to become Officers, Regimental Officers or attain another rank. Officers are in charge of planning and overall control of subordinate operations, while Regimental officers are responsible for training, uniform, deportment, order and the competence of their men. The unit works effectively only when the Officers and Regimental Officers work together. There are no ranks that are better than others; they are equal but have different responsibilities. When a student is accepted at the academy, they start with the rank of Private. After five months of service, they are promoted to Lance Corporal depending on their performance, teachers and commanders’ recommendations (in the same way that the 2nd Lieutenant is promoted to Lieutenant, which is after 5 months). Promotions to the two ranks Corporal and Sergeant are automatic after successfully completing grades six and seven. Despite those assessments for the student’s leadership capabilities are constantly conducted, students cannot be chosen for leadership positions based on their excellent leadership skills except in grade 8, where the student may be chosen at the end of that year to be promoted to an Officer or Regimental Officer. Normally they start as a Patrol Team Commander or Patrol Sergeant. After the student is promoted to a “Commander” position, they can be promoted to the top of the hierarchy to commander positions if they demonstrate the ability to command. In rare cases, new grade seven students or grade eight students are selected to be promoted prior to the set timeframe.

Adjutant Regimental Quartermaster Sergeant

Cadet life

RANK

INSIGNIAS

POSITION

Other Ranks Private

Patrol Member

Lance Corporal

Patrol Member

Corporal

Patrol Member

Sergeant

Patrol Member Patrol Sergeant

Color Sergeant

Warrant Officer Class II

Company Quartermaster Sergeant Company Sergeant Major Regimental Quartermaster Sergeant

Warrant Officer Class I

Regimental Sergeant Major

2 Lieutenant

Patrol Commander/ Assistant Adjutant, Assistant Operations Officer

Lieutenant

Patrol Commander/ Assistant Adjutant, Second-in-Command Adjutant, Operations

Captain

Adjutant, Operations Officer, Company Second-in-Command

Major

Company Commander, Deputy Commanding Officer

Lieutenant Colonel

Commanding Officer

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Performance and assessments The assessment system at QLA aims to achieve a completely transparent evaluation of the students to prepare them for command positions and assist in the development of those students already in commander positions. The scope of this assessment is very broad and takes into account all the activities practiced by the students. This includes: • Academic and practical leadership studies • Skills and competence aimed for working outside the academy • Leadership tasks • Experiential learning • Physical fitness • Academics Assessments will be conducted by a wide range of personnel aiming to carry out a thorough assessment for the students’ capabilities. These personnel include: • The Leadership Department • Boarding Officers • Teachers • Admin • Students in Command positions (Patrol Sergeants – Commanding Officers) There are 5 criteria by which the assessments of the principle elements are based on in the Leadership Program. These elements are as follows: • Teamwork • Leadership • Leadership tasks • Skills and competence aimed for working outside the academy • Academics

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Assessment is based on the best models as the final grade. As it is difficult to say that one student is better than another by 3%, the final percentages will be in the middle of the assessment mark-band where each letter refers to the corresponding percentages, grades and oral assessment as shown in the following assessment mark-band:

Deputy Officer/ Deputy Sergeant Always

Rarely

1. Does he know the location of his group at all times?

2. Does he communicate effectively with his group?

3. Does he communicate effectively with his coaches and mentors?

4. Does he submit accurate reports?

5. Does he move his groups to and from their task locations?

6. Does he control his group?

Leadership duty questions:

7. Does he lead a good example to his teammates?

Leadership capabilities

8. Is he aware of the constraints posed by the time factor?

GRADE

MARK-BAND

PERCENTAGE

DESCRIPTION

90-100

Excellent

75-89

Above Average

60-74

Average

50-59

Below Average

0-49

Failure

Always

Rarely

1. Did the student understand the tasks?

2. Did the student inform his group?

3. Did the student consult his group?

4. Does he have a plan?

5. Does he encourage and motivate his group?

6. Does he control his group?

7. Is he their role model?

8. Is he aware of the constraints posed by the time factor?

9. Does he judge situations well?

10. Does he accomplish tasks?

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9. Does he judge situations well?

10. Does he accomplish tasks?

1. Does he fully understand commands and confirm receipt of tasks?

Yes

2. Does he identify problems?

Yes

3. Does he identify the â&#x20AC;&#x153;decisive factorâ&#x20AC;??

Yes

Problem solving

4. Does he consult his bosses?

Yes

5. Does he identify alternative solutions?

Yes

6. Does he compare alternatives?

Yes

7. Does he identify best solutions?

Yes

8. Does he draw up plans?

Yes

9. Does he put the solution in a form of plan?

Yes

10. Does he judge situations well?

Yes

11. Does he have good command and control over his group?

Yes

12. Did the student achieve the required grade?

Pass Fail

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Uniform All students at QLA must abide by the specified uniform during school hours and for all school duties. You must only use the uniform and other related accessories permitted by QLA. There are 3 main uniforms that the student must have ready to wear in specific places and times, which are class A uniform, class B uniform and the barracks uniform. The Students Affairs office specifies what students should wear in each occasion and inform the students accordingly. In general, the barrack’s uniform is to be worn from Sundays to Wednesdays during school hours and some after school activities. Class B uniform is to be worn on Thursdays and in specific trips during the week (see appendix), while class B uniform is worn in special occasions, activities and certain trips. Each student is expected to be proud of their uniform. Accordingly, the academy wants all students to shave their heads and style their hair properly (see the pictures below in the grooming section). Moreover, the academy wants all students to clean and polish all their equipment and/ or leather or copper items appropriately. Also their uniform must always be tidy, clean, buttoned up with the student’s ranked insignia properly secured. Students are only allowed to wear the clothes permitted by the academy appropriately. Every student is required to have the minimum number of uniforms. Students are not allowed to wear another student’s uniform or personal equipment such as shoes, belts and hats. To avoid this from happening whether deliberately or unintentionally, all students must mark their clothes and belongings before class starts at the start of every school day. Therefore each piece of personal equipment will be marked with permanent ink and a label will be placed on it with the students name or have the student’s name permanently printed on the equipment. Borrowing other’s items is not permissible. Any piece of uniform or clothing that is no longer usable will be disposed of; preventing its use. The academy reserves the right to confiscate such clothes when necessary. Students are to send their uniforms and clothes for cleaning, ironing and repairing according to the set timetable. Haircuts The length and style of the hair helps wearing the headgear properly. It is not allowed to grow the hair long to hang over the forehead and ears. Side burns are to be cut up to the earlobe. The hair and beard are to

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be trimmed so that they don’t touch the collar. Every student must cut their hair at the academy’s barber whenever they need to meet these requirements. It is not permissible to cut the hair or style it in ways that are unusual or attract attention, to shave it all off and/or to have extreme haircuts as is the case in some foreign military units, in addition to dying their hair, shaving their own head or other students’ hair. All students must abide by all the requirements mentioned above as part of the academy’s approved uniform. If a student fails to comply, they will be subject to the consequences of violating the school’s uniform. Sports uniform at the academy The approved sportswear at the academy is the only uniform allowed to be used during sporting activities. It consists of shorts, a brown shirt or a color specified by the company, white socks and trainers. The sports uniform provided by the academy may also be used. The academy blazer When it is decided that the blazer is the uniform of the day, it must be worn by all the members of the company without changing the outfit throughout the day. It cannot be taken off except in classes and with the permission of the subject tutor or inside the barracks with consent from the relevant Boarding Officer. Otherwise and at all times and places, the blazer must be worn. Students are allowed to wear the official blazer as an optional piece of clothing only in the winter; meaning it could be worn for the student’s convenience, despite of the set uniform, but not instead of it. The uniforms mentioned above are the only pieces of clothing permitted during or outside school hours; outside company areas. All students must have the full set of uniform. It is prohibited to use uniform or accessories that are not the correct sizes, unusable, deformed, are no longer the official uniform and other than those provided by the academy. Similarly, uniforms are not to be mixed with normal clothes. Normal clothes Students are allowed to have a basic set of normal clothes of no more than a Thawb, headgear, slippers and shoes suitable for social occasions, and pajamas. Clothes are to be kept according to the Boarding Supervisor’s instructions.

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Pieces of clothing that are not allowed include: torn clothes, ‘aqals, earrings, shorts other than the official ones, vests, slippers, wooden sandals, flip flops and badly kept shoes. Extra normal pieces of clothing are taken from the student’s room to be dealt with in one of the two following ways: 1. Kept according to the instructions of the Boarding Officer. 2. For the students to return it to their houses as soon as possible. Heritage and prayer English is the language used for teaching, but Arabic and Islamic Studies are taught to all students through lessons specific to those two subjects. We have a program for heritage so that our students are familiar and connected to their heritage, history and culture of the Gulf. Students learn the local history and geography, and go on trips to the local cultural and heritage sites. We have a mosque in a strategic location within the academy’s compound. Students are expected to observe their five prayers in the mosque whilst in the academy. Younger students of grades seven to ten are allowed to pray Fajr in their rooms, while older students in grades eleven and twelve ought to perform all their prayers in the mosque when they are in the academy. If any parents/guardians of grades seven to ten students prefer their child to pray Fajr in the mosque, the Boarding Officer will allow that. Students’ behavior All students must familiarize themselves with the policy on behavior described in detail in the appendix of this handbook. In addition to the policy on behavior, the following requirements are for students’ behavior: Bullying and exploiting Bullying is defined as any behavior where a student or group of students, regardless of their ranks, subject another student or group of students to a cruel activity or action, excessive, humiliation, oppression or ridicule. Thus definition includes bullying via the internet described in the policy on permissible use of technology, mentioned above. Any students found behaving as such will be subject to severe penalties and a possibility of expulsion from the academy. Exploiting includes a student of a high rank or position giving inappropriate orders to another student in order to carry out special services for them or official assignments that they ought to have done themselves. Exploitation

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is using authority or behavior that is not suitable for a cadet whether they were Regimental Officers or Officers. Students convicted of such behavior will be subject to a demotion. Dispute resolution Students who feel that their rights are violated in any shape of form or that they are victims of bullying, harassment, or threats are to contact a member of the teaching staff, counsellor and/or their Boarding Officer immediately. Those adults will help the student find the best ways to report the situation. It will be referred to the Student Affairs Office to mediate and resolve the issue. If need be, the director will be informed in order to intervene in the mediation and solution process. In some cases, an emergency committee will be formed to deal with the situation. The student responsible for the harassment or physical assault will be subject to expulsion at once. The following is part of the methods students can choose that suits them to resolve disputes in a constructive manner: 1. Remain calm and ask the assailant to stop. Go away and do not laugh or try to go along with the situation. 2. Avoid the situation and stay away if the same thing happens again. 3. If it happens for the third time, request help from one of the adults. 4. Help others. 5. Inform someone. Behavior in the dining hall The dining hall is one of the main facilities where students gather for meal times at QLA. The time students spend in the dining hall allows them the opportunity to share ideas and review their daily activities. Behavior in the dining hall must be appropriate and reflect the courtesy and good manners that we try to instill in the leaders at QLA. Students will be punished for screaming, playing with utensils and cutlery, recklessness and disgraceful behavior according to the academy’s policy on behavior. All students must attend all meals. Boarding officers supervise the first and third meals, while teachers supervise the second meals. Students are not allowed to leave the dining hall during meal times without permission from one of the supervisors. Students are seated around the tables according to their boarding settings most of the time except for the second meals. They have their second meal with company members where they receive leadership training (A, B, C and D).

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The three meals are served in buffet form. When they finish eating, all students are expected to clean after themselves by returning the trays with the plates and other used utensils to the set areas in the dining hall and putting their chairs back. It is not permitted to take out any food, drinks, cups, utensils, plates or anything else out of the dining hall. Systemic consequences of tobacco use Upon finding convincing proof that a student is breaching the academy’s policy which prohibits the use of tobacco products, they will incur strict disciplinary actions leading to expulsion. The doctor supports students who need help to quit taking tobacco products. Physical fitness and health Fitness promotion is one of the main aims of QLA. Fitness training at the academy involves the following: • Regular training to improve physical fitness in areas of breathing, i.e. aerobics and anaerobics, muscle strength and muscle endurance. • Group and individual sports (after school clubs and school games). • Recreational activities. We regularly test students to monitor each student’s physical progress. The program includes fitness tests that are internationally recognized as follows: 1. Physique (height and weight) 2. Stamina (running test up to 1600 meters and relay races) 3. Muscle strength (pull-ups & push-ups) 4. Muscle endurance (leg exercises and sit-ups) 5. Flexibility 6. Weight and height The purpose of fitness exercises and tests are as follows: • Improve the fitness levels of all students. • Encourage students to participate in physical fitness activities. • Create interest in physical fitness among students so that they would want to maintain their health throughout their lives. Sporting activities: Sports play a big part in young peoples’ lives. We have experienced coaches and enthusiastic sport staff who train and monitor students

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during their training to improve their levels in the sports field so that they would enjoy doing sports. The sports program at the academy offers all students the opportunity to learn leadership skills in an effective manner through doing sports as they acquire team spirit and solidarity. QLA has a well-equipped gymnasium and a large multi-purpose sports hall for all kinds of sports such as basketball, badminton, tennis, volleyball and circuit training. Outside we have a 20 x 12 meter covered swimming pool, 400m athletics track, obstacle course, grass football pitch and an outdoor asphalt pitch for football training and 7-a-side games, which is situated next to the outdoor volleyball and basketball pitches. Students have free time in the evenings; they are encouraged to use the sports facilities to practice and exercise under the guidance and supervision of the Boarding Officers. QLA is a member of QUESS (Qatar United English Speaking Schools) together with 18 other schools that enter their teams into a variety of sports competitions organized by QUESS. The competitions include football, volleyball, swimming, different types of athletics, outdoor racing and other sports. We carry out intensive training before entering competitions and a sporting activity in the evenings to meet the student’s sporting needs. We regularly monitor students’ weight, body composition and eating habits. We draw up training programs in order to help with weight loss, weight gain and maintaining general wellbeing. Healthy eating Food at QLA is fresh, healthy and nutritious. We serve a variety of food, on a daily basis, according to the requirements of the food pyramid. The food menu is monitored on a weekly basis by a dietician. We also take care of the food, kitchen and kitchen staff. The school doctor works in close cooperation with the physical education’s teacher to assist students in making the right choices in regards to their life style, guaranteeing that they enjoy their health and physical fitness. The academy hopes that by focusing on education and providing students with knowledge, they could make the right choices in this aspect, including ways of healthy dieting when they graduate from the academy. This also covers whether they will eat fast food and/or fatty food. Eating healthy requires some intelligence. There are many advantages for eating healthy such as reducing the risk of diseases (for example, high blood pressure and heart diseases), increasing energy levels and ones’ life span.

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This is in addition to the potential risk of diseases related to obesity. The wrong choice of food may lead to other health risks, for instance, osteoporosis due to the lack of calcium in the body. Owing to our growing concerns of obesity, we focus on offering a healthy diet; therefore, we limit the amount of fats, fried food and serve food that contain nutritious elements appropriate for the students’ growth. In order to aid this approach, we endeavor to control the amount of food that students eat in each meal; hence, we concentrate on the quantity and quality at the same time. Food from outside the academy Food from outside is allowed into the academy with the permission of the Boarding Supervisor. On weekends, students who stay in the boarding accommodation all week are allowed to order food from restaurants in the area approved by the Duty Boarding Officer in the specified times below: Thursdays from 16:00 to 22:30 Fridays any time before 22:30 Saturdays any time before 18:00 Students will abide by the following procedures to order food on weekends: 1. Inform the Boarding Officer of wishing to order food from outside. 2. Call the restaurant to make an order. 3. Inform security that there will be a food delivery and: a- Ask security to call you when the delivery arrives. b- Give them your mobile number so that security can call you when the food arrives. 4. Meet the driver at reception and pay for the food. 5. Eat the food in the designated area in the barracks. 6. Put the rubbish away after eating so that the area remains clean and tidy before and after eating. Extracurricular activities QLA considers that extracurricular activities form important components of the comprehensive educational program that we offer to all students. Therefore, we hope to provide them all with a rich learning experience, like that obtained by students at any school around the world. We expect every student to take part in the extracurricular, sports and service activity programs that we offer. These activities are key to the school’s mission and offer students a variety of fields to develop leadership skills, sense

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of adventure, innovation and the desire to interact with the community in a broader sense. The academy’s policy on permission for leave from the academy Leave permissions is an official consent for the student to stay outside the academy compound all night at the time which the student is supposed to be inside the academy. The director and head of Student Affairs are the only people who have authority to grant permission for leave and allow the student to not do their homework and exempt them from accountability. 1. The student who leaves the academy premises with an official permission is to be under the responsibility of the adult who granted this permission. a- The student is allowed to leave only with one of the parents/guardians or an adult who has authority. In both cases, the concerned person must sign the leave form. b- Any adult who signs for the student’s leave is responsible for them and agrees to have the student under their direct supervision throughout the time that they are absent from the academy. i. The adult who signs for the student’s leave must have prior written consent from one of the parents or guardians. This consent is to be kept in the file in the Student Affairs office. ii. Adults are people who are twenty one years of age or more. iii. The biological brother who is eighteen years of age or more can also sign the permission for leave provided that there is a prior written consent in the file in the Student Affairs office. 2. Students on an official holiday and return to the academy for any reason before the end of this holiday must inform the head of Student Affairs or Boarding Supervisor of their return, then of their intention of leaving to resume the permission granted to them. Students who do not abide by these instructions will be subject to having the rest of their permission cancelled. Failure to comply with these instructions in terms of the student’s absence without consent will result in disciplinary action taken against them that consists of detaining the student in the barracks for the same time that the student was absent without permission, in addition to other penalties. Moreover and depending on the reason and/or the number of times that they committed such a violation, the students rank or potential future promotions may be greatly affected. Consequences of further violations are a review of the students’ qualifications by which they were accepted at the academy, in preparation of their expulsion and/or a ban from reenrolment if they have already been expelled.

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Exemption will not be considered for the student from what they may have missed of duties, assignments, exams and tests during this irregular absence... Transportation QLA offers transport to and from Doha international airport at the beginning and end of major holidays described in QLAâ&#x20AC;&#x2122;s calendar for the current academic year, which can be provided upon request. Accordingly, the program for the bus journeys that are under supervision is as follows: At the beginning of major holidays scheduled for early breaking up from school: One bus from the academy to Doha airport departs at 12:30. At the end of major holidays scheduled for the day before the start of lessons:

Cars Students are not allowed to bring, drive, or park cars inside the academy compound. Policy on permissible use of technology Please refer to Policy on permissible use of technology in chapter two mentioned above. This policy applies to all the students of QLA at all times, inside and outside the academy compound. Policy on behavior Refer to appendix one. Normal daily activity timetable Refer to appendix two

One bus from the arrivals hall at Doha airport to the academy departs at 20:00. Parents/guardians and students who wish to take advantage of this free service are kindly requested to coordinate their travels with this program. QLA does not bear any responsibility for students who miss their travel departures from Doha airport for any reason. It reserves the right to cancel this service in the future in the event that, for instance, students consistently making other special arrangements to move to and from the academy at the beginning and end of official holidays; a matter which makes the service merely a waste of resources and unnecessary. Weekends Students spend weekends with groups of different ages. This helps them in strengthening and broadening their relationships with other students. Weekends are dedicated mainly for relaxation, nonetheless, Muslim students are required to go to the mosque to observe their prayers at the set times as they do during the rest of the week. On Fridays, students go out for the Friday prayers at a close mosque. Students attend numerous sports events like tennis and football. Also, the school facilitates visits during weekends to snooker venues, cinemas, car racing games and local restaurants.

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Appendices Appendix 1:

Objective: to encourage positive behavior and promote the culture of compliment and motivation through which all students learn achievement. There are four principles that govern the behavior management system: 1. Students have the right to learn 2. Teachers have the right to teach 3. Everyone has a right to safety 4. Everyone has a right to dignity and respect Encouraging good behavior QLA has a clear policy on behavior inside and outside the classrooms. By applying this policy, students learn the difference between acceptable and non-acceptable behavior. They will also learn responsibility for their actions. Furthermore, students will be supported in acquiring and developing self-control, respecting the privacy and needs of others and respecting property. • Staff will clearly inform students what is expected of them. • Regulations will be homogeneous implemented and results will be fair. • The academy staff will praise students who commit to the rules of good behavior. • ideal behavior and accomplishments will be praised by: - Verbal compliments and calling the parents/guardians. - Positive comments on behavior in writing on certificates and letters to the parents/guardians. - Special mentions for performances on billboards, e.g.: artist of the month - Giving points to students from the companies will lead to winning certificates and prizes. • Points granted to companies will be recorded as individual and company points. • Total points for companies are presented every week by the head of the battalion. • When a student endeavors to support others inside or outside the school, it is noted and they obtain points from the company.

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Appendices

Consequences of misconduct

• Avoiding the use of drugs and alcohol.

• The parts of the first stage are recorded as strikes and the Students Affair’s office record the strikes noted for each student.

• Maintaining the environment.

• Expected consequences for misconduct fall under three categories or stages according to the behavior itself.

• Students who get 4 strikes in a certain week will have detention for an hour. Whenever the number of strikes increases, the time of detention and/or punishment will increase accordingly. Strikes will be gathered at the end of each week. • Recurring misconduct over a certain period of time will lead to more punishment. • The Student Affairs office deals with level two violations by discussing with the concerned teacher, Boarding Officer and/or Boarding Supervisor. Level three violations are directly referred to the head of Student Affairs. • The director reserves the right to take a final decision for all the cases related to this policy. Expectations The following is expected from the students: • Attending all classes • Arriving at the specified time for classes. • Bringing all the necessary equipment for the lesson. • Respecting the right of the teacher in teaching and the right of students in learning. • Treating the academy’s staff and students with all respect at all times. • Noting school duties. • Completing homework as best as possible and submitting it on time. • Ensuring that all the work submitted for assessment is of their own work. • Speaking in English at all times in classrooms. • Respecting and implementing the academy’s policy on permissible use of technology. • Eating all main meals and snacks in the dining hall. • Obeying the instructions provided by the academy’s staff. • Avoiding obscene words at all times. • Respecting and maintaining all the academy’s equipment and property. • Avoiding pushing others.

Appendices

• Respecting the academy’s policy which prohibits the use of tobacco and its products, and keeping the compound smoke free. Prohibited items Students are prohibited from bring the following items: • Sharp objects • Firearms • Tools • Alcohol, tobacco non-prescribed drugs • Self-defence weapons • Fireworks • Explosives, flammables, deactivated chemicals and other dangerous items • Compressed air or gas cylinders (aerosols) The academy reserves the right to confiscate any of the mentioned objects that are dangerous or inappropriate.

Implementing QLA’s policy on behavior 1) Acquiring good behavior The duty of the teachers:

• To place clear regulations for students that they teach to work in classrooms. • To clarify what they expect from students. • To ensure that there is a list of “expectations and prohibitions” in every class. • To Praise and reward good behavior according to the academy’s policy on behavior. • To keep a written record of students’ positive and honorable behavior. • To manage students’ behavior according to the academy’s policy on behavior in relation to the first and second stages of consequences of bad behavior. The duty of the educational advisor:

• To clarify QLA’s policy on behavior for students in terms of rights responsibilities and rewards.

Appendices

• To encourage positive and honorable behavior on the part of students and teachers.

Procedures on recording strikes:

• To help manage students’ behavior in accordance with the academy’s policy on behavior.

2. Notifying the student of taking the decision of recording a strike for their conduct. *

The duty of the Boarding Officer:

• To clarify QLA’s policy on behavior for students in terms of rights responsibilities and rewards. • To place clear regulations for students in their companies. • To explain what is expected of the students. • To praise and reward good behavior in line with the academy’s policy on behavior. • To keep a record of positive and honorable behavior on part of the students. • To manage students’ behavior according to the academy’s policy on behavior in relation to the first and second stages of consequences of bad behavior.

The duty of the Boarding Supervisor:

• To encourage good and honorable behavior on the part of the students and Boarding Officers. • To help manage students’ behavior in accordance with the academy’s policy on behavior.

The duty of the head of Student Affairs:

• To encourage good and honorable behavior on the part of the students and staff. • To organize records of conduct for all students in the academic programs and boarding activities. • To manage students’ behavior according to the academy’s policy on behavior. • To promote eligible students in the battalion with the approval of the director.

2) Consequences of bad behavior Stage One – small behavioral issues Teachers deal with stage one violations. Failure to meet the minimum of the policy on behavior at this stage may result in recording a strike for the student.

Appendices

1. Verbal warning in class before recording a strike.

3. Subsequently, the teacher informs the Student Affairs Office either by e-mail, phone or in person. 4. Any other behavior resulting from disrespect or disobedience will increase the degree of misconduct to the second stage. * Any student who does not agree with the decision, the strike given to them or that they have been treated unfairly has the right to submit a petition for exemption to the teacher first, then to the mentor and/or Boarding Officer at a later date. Failure to abide by or respect the above mentioned procedures is a serious matter that requires attention. Stage Two – reoccurring disciplinary issues The Student Affairs office deals with stage two violations through discussions with the concerned teacher, Boarding Officer, counsellor and/or Boarding Supervisor using the behavioral referral form. In the event that the student causes a serious violation of the Code of Conduct, the procedures of recording strikes are surpassed and a behavioral referral form is issued and sent to the Students’ Affairs office. Stage Three – serious disciplinary issues The head of Student Affairs deals with stage three violations where he refers the matter to the director appropriately. In serious cases, they should be contacted immediately, either in person, by phone or an adult (for example, one of the neighbors of teachers or Boarding Officers). The behavioral referral form must be prepared as soon as possible. The form shows details of the situation and the action taken. 3) Behavioral referral form This form is found in the appendix for policy on behavior and aims to achieve two objectives: (1) When there has been an intervention to deal with stage one violations and documenting it, the student is referred to the Student Affairs’ office using this form. The member of staff who reports the violation is responsible for coordinating with the educational advisor or Boarding Supervisor depending on the situation to identify the consequences of the violation according to the academy’s policy.

Appendices

(2) Where a member of the teaching staff or Boarding staff believe that a student has committed a violation that will lead to stage two or three consequences, a behavioral referral form is prepared and sent to the Student Affairs’ office, showing details and actions taken as soon as the incident occurred.

Appendix for policyon behavior

To: The office of Student Affairs From (Staff who prepared the form): _______________________________ Name and rank of the student: ______________ Grade: ___________ Date:______ ) Level two violation (

)

Please tick the appropriate expression Description of the violation/ incident ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Actions taken till this date/ strikes’ record: number of hours of detention on Thursday ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Note: if the referral is about the recurrence of stage one violations, please add details of the students strikes’ record and mention the number of hours of detention that the student must undertake (for instance: 1, 2 or 3) Stage 1

Stage 2

Stage 3

Teachers

Students Affairs’ Office

Head of Student Affairs

Boarding Supervisor

The director

Boarding Officers

Appendices

Date:

/ 2013

I am pleased to inform you that …………..……… has gained a place in …………….... at Qatar Leadership Academy for the academic year 2013/2014 and its boarding school.

Behavioral referral form

Expectations

Ref: QLA/ADMISSION/2013/…… Dear Mr. and Mrs. ………………

Qatar Leadership Academy

Reason for referral: level one violation ( level three violation ( )

ACCEPTANCE AGREEMENT

If you wish to accept this offer of a place please sign and return the Acceptance Letter to QLA Admission Office before / / 2013 enclosing the Non-Refundable registration fee of QR 4500. Also, please sign and return the enclosed Formal Agreement, Computer Use Policy, ICDL and Expeditions Agreement. Admittance will not be confirmed until the Academy receives the Signed Agreements and the Necessary Fees. Please Note: Acceptance is granted with the condition of the successful completion of current grade as evidenced by June report presented to QLA. And if the academic record for the current year is not satisfactory, the Admission Committee will review the file again and notify the student if the acceptance status changes. I look forward to receive your reply and Congratulations on your son’s successful application to Qatar Leadership Academy.

Yours Sincerely, Director Major General / Muftah Mahboob Rasheed ******************* I wish to accept the offer of a place at Qatar Leadership Academy for my son. I enclosed the Signed Agreements and the Registration Fees.

Name:

…………………………

Date:

…………………………

Signature:

……………………

Relationship: Father ( ) Mother ( ) Guardian ( )

‫اتفـــــــاق قبـــــــول‬ ‫الرقم المرجعي‪ QLA/ADMISSION/2013/…… :‬‬ ‫التاريخ‪:‬‬

‫‪2013/ /‬‬

‫السيد‪/‬السيدة ‪ ............................................................‬المحترم‬ ‫يسرنا إحاطتكم علمًا بأن ‪ .......‬قد حظي بفرصة القبول في الصف ‪........‬‬ ‫بأكاديمية قطر للقادة للعام األكاديمي ‪ 2014/2013‬والتي توفر إقامة داخلية‪.‬‬ ‫في حال رغبتكم في قبول هذا العرض‪ ،‬يرجى توقيع “خطاب القبول” وإعادة‬ ‫إرساله إلى مكتب القبول بأكاديمية قطر للقادة قبل ‪ 2013/ /‬مشفوعًا‬ ‫برسوم التسجيل غير القابلة لالسترداد والبالغ قدرها ‪ 4500‬ريال قطري‪ .‬كما‬ ‫يرجى من سيادتكم توقيع االتفاق الرسمي‪ ،‬واتفاقية استخدام الحاسوب‪،‬‬ ‫واتفاقية الرخصة الدولية لقيادة الحاسوب‪ ،‬واتفاقية الرحالت الميدانية‬ ‫االستكشافية‪ .‬كما نحيط سيادتكم علمًا بأنه لن يتم تأكيد القبول حتى‬ ‫تتسلم األكاديمية كافة االتفاقات الموقعة من طرفكم إلى جانب الرسوم‪.‬‬ ‫يرجى مالحظة أن القبول يتوقف على شرط اجتياز نجلكم بنجاح الصف‬ ‫الحالي والذي يتم إثبات صحته من خالل تقديم تقرير يونيو إلى أكاديمية‬ ‫قطر للقادة‪ .‬وفي حالة عدم إيفاء السجل األكاديمي للعام الحالي بالمعايير‬ ‫المطلوبة‪ ،‬سوف تقوم لجنة القبول بمراجعة الملف مرة أخرى وإشعار الطالب‬ ‫في حال تغيير حالة القبول‪.‬‬ ‫أتطلع لتلقي ردكم وأهنئكم على قبول طلب نجلكم لاللتحاق بأكاديمية‬ ‫قطر للقادة‪.‬‬ ‫مع خالص تحياتي‪،،،‬‬ ‫مدير أكاديمية قطر للقادة‬ ‫اللواء الركن‪ /‬مفتاح محجوب رشيد‬ ‫*******************‬ ‫أعرب عن رغبتي في قبول التحاق ابني بأكاديمية قطر للقادة‪ ،‬وقد أرفقت‬ ‫طيه االتفاقات الموقعة ورسوم التسجيل‪.‬‬ ‫االسم‪......................................... ..:‬‬

‫التوقيع‪.......................................................... :‬‬

‫التاريخ‪ ..............................................:‬‬ ‫صلة القرابة‪ :‬األب ( ) األم ( ) الوصي ( )‬

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