Student Council Tuesday 13 December 2011 at 6.30pm in the David Sizer Lecture Theatre Amendments and Supplementary Agenda
5.1
Officer Reports (pages 2-27) To note the Part-time Officer’s Action Plans.
8.1
Amendment to Student Representatives and Part-time Officers Duties and Responsibilities (pages 28-43) Proposed and accepted by the proposer of the motion Dominic Bell (Vice President Student Activities).
I will: Black History Month 2012 Work with the 2012-13 Black Students Officer to develop a plan of events for Black History Month 2013. Farmers Market Work with the Representation and Democracy Coordinator to run events for international students that are both enjoyable and improves representation. Hate Crime Organise a campaign around improving hate crime reporting and zero tolerance on campus safety for December 2012.
I will have achieved this when:
what I have done so far:
- Events are planned.
-
- Event is planned and takes place.
-
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
achievement level:
1
2
0 25 50 75
100
I will: Student-Led Entertainments Work with the Entertainments and Events Manager to develop a strategy of how to involve students in entertainment and events planning by March 2012. Big Survey Work with the Marketing and Communications Manager to write and promote the Union’s membership survey in March 2012. Student Feedback Work with the Marketing and Communications Manager to create a strategy on collecting Student Feedback by January 2012. Big Question Develop ‘The Big Question’ a weekly survey of students views and opinions on specific issue by November 2012.
I will have achieved this when:
what I have done so far:
1
2
- A strategy is developed and implemented.
- The survey is written. - Response rate increase by 50% from 500 to over 750.
-
- A strategy is developed and implemented.
-
- The Big Question developed a launched. - A new question is written and publicised every fortnight.
-
achievement level:
0 25 50 75
100
I will: Officer Reports Work with the Representation and Democracy Coordinator to develop a format for officer reports for October 2011. Student Council Website Work with the Representation and Democracy Coordinator to re-develop the Student Council website. Officer Blogs Work with other Part-time Officers to develop blogs and twitter profiles for the Union’s Website.
I will have achieved this when:
what I have done so far:
1
2
- A format is developed.
- The website is re-developed.
- On average at least one Part-time Officer tweets or posts a day. - All officers write a least one blog post per semester.
-
Student Groups Invite relevant sports clubs, societies and student groups to Student Council meetings to take part in relevant discussions.
- Sports clubs, societies and student groups are invited to meetings.
-
Live Twitter Feed Set up a live-twitter feed during meetings of Student Council for the November meeting.
- A live-twitter feed is set up.
-
achievement level:
0 25 50 75
100
I will:
I will have achieved this when:
Hidden Course Costs Work with the Vice-President Education and Welfare to organise a campaign around publicising additional course costs for February 2012.
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
Value for Money Undertake a survey of which services are the most important and whether student perceive they receive value for money and lead campaign action on the results. Student Feedback Work with the Marketing and Communications Manager to create a strategy on collecting Student Feedback by January 2012. New Media Work with the Marketing and Communications Manager to create a strategy on developing New Media by January 2012. Keep ATMs Investigate and campaign for the continued presence of ATMs if found to be marked for removal by coordinating with Commercial Operations Manager
what I have done so far:
- The survey is written. - The survey is conducted. - Campaign action is planned and take place.
-
- A strategy is developed and implemented.
-
- A strategy is developed and implemented.
-
1
2
- Future of ATMs of established.
st
Support for 1 Year Private Accommodation Investigate the future plans of the College’s Residences Office in regards to support provided for Private Accommodation.
- Investigation is conducted. - A response and action plan is created. - Proposed actions take place.
achievement level:
0 25 50 75
100
I will: November 9th Attend and lead a Queen Mary delegation to the NCAFC Demonstration in Central London on 9 November. November 30th Support Trade Union action against public sector cuts to pay and conditions taking place on 30 November. Festival 51 Organise a week of activities and events to celebrate women and discuss equality issues to be held in February 2012. Campus Safety Work with the Vice-President Education and Welfare to organise a campaign around improving security and campus safety for January 2012. London Living Wage Propose a referendum on Union’s adoption of the London Living Wage and campaign ‘For’.
Love Music Hate Racism/Homophobia Organise a Love Music Hate Racism/Homophobia Event in March 2012.
I will have achieved this when:
what I have done so far:
1
2
- A delegation attends.
- Action in support of Trade Unions is planned and takes place.
- Festival 51 is planned and takes place.
-
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
- A motion is written and proposed at Student Council. - Campaign activity takes place ‘For’ the Union’s adoption of the London Living Wage.
-
- The event is planned and takes place.
-
achievement level:
0 25 50 75
100
I will: Increase Team Provide Double the membership of team Provide and attempt to make it more reflective of the student population.
Matching Scheme Create a database to match students interests to volunteering projects by January 2012. Olympics Gamesmakers Identify, contact and offer to support students given Gamesmaker opportunities for the London 2012 Olympic Games by February 2012. Inter-Project Development Develop stronger links between the Union’s volunteering projects.
Club and Society Volunteering Support at least five clubs or societies to organise a volunteering activity by June 2012.
I will have achieved this when:
what I have done so far:
- Team Provide membership is doubled on 201112. - The demographics of Team Provide broadly reflects the demographics of the student population.
-
- A database is created and students contacted about relevant volunteering projects.
-
- Students given Gamesmaker opportunities are identified, contacted and offered support.
-
- Meetings take place between the all the volunteering project leaders and they discuss how they can work closer together. - Collaborative activities take place.
-
- Five clubs or societies are supported to organise a fundraising activity.
-
achievement level:
1
2
0 25 50 75
100
I will:
I will have achieved this when:
what I have done so far:
- More sports club members train as coaches than members in 2012-13. - Incentives are developed.
-
- Sports Club Captain training is developed.
-
- Club members are made aware of the Get Active Programme. - Numbers of Club Members involved in Get Active is measured.
-
Sponsorship Develop a framework and process for obtaining sponsorship for Sports Clubs for February 2012.
- A framework is developed.
-
Sports Kit Investigate creating a standard Sports Kit across all Sports Clubs by for introduction in 2012-13..
- An investigation is conducted.
-
Coaching Training Encourage more sports club members to train as coaches and develop incentives to sports clubs. Captain Training Develop training for Sports Club Captains for February 2012. Get Active Encourage Club Members to involve themselves in Get Active.
achievement level:
1
2
0 25 50 75
100
I will:
I will have achieved this when:
what I have done so far:
LGBT History Month 2012 Develop a plan of events for LGBT History Month 2012.
- Events are planned and takes place.
-
Stonewall University Guide Work with the College’s Diversity Specialist to increased Queen Mary’s ranking in the Stonewall University Guide.
- Activities the Union can conduct are identified. - Activities are planned and take place.
-
Hate Crime Organise a campaign around improving hate crime reporting and zero tolerance on campus safety for December 2012.
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
LGBT Society Support the development of the LGBT Society.
- More members participate in increased activity.
achievement level:
1
2
0 25 50 75
100
I will:
I will have achieved this when:
Finance and Bursaries Work with the College’s Student Support Service to increase the promotion of financial support and bursaries.
- Activities the Union can conduct are identified. - Activities are planned and take place.
Events Work with the Representation and Democracy Coordinator to run events for international students that are both enjoyable and improves representation.
what I have done so far:
- Events are planned and take place.
-
Hate Crime Organise a campaign around improving hate crime reporting and zero tolerance on campus safety for December 2012.
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
Sexual Health and Guidance Work with the Vice-President Education and Welfare to organise a campaign around sexual health and guidance for January 2012.
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
Hidden Course Costs Work with the Vice-President Education and Welfare to organise a campaign around publicising additional course costs for February 2012.
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
achievement level:
1
2
0 25 50 75
100
I will:
I will have achieved this when:
what I have done so far:
RAG Committee Develop an organisational structure for RAG and appoint students to positions by November 2011.
- A structure is established. - Students are appointed to positions.
-
- A plan and timetable for the vote is set.
-
- A Charity week is planned and takes place.
-
- Five clubs or societies are supported to organise a fundraising activity.
-
- A database is created.
-
RAG Priority Vote Work with the 2012-13 RAG Officer to organise a vote at the start of the new academic year to allow students to prioritise the charities that will receive donations from RAG in 2012-13. Charity Week 2012 Organise a Charity Week for February 2012. Club and Society Fundraising Support at least five clubs or societies to organise a fundraising activity for a charity of their choice by June 2012. RAG Database Create a database to collect information on students interested in charity fundraising by January 2012.
achievement level:
1
2
0 25 50 75
100
I will:
I will have achieved this when:
what I have done so far:
Employability Work with the University Careers Service to increase the promotion of events and career opportunities.
- Activities the Union can conduct are identified. - Activities are planned and take place.
-
- A detailed plan has been created for three pilot sessions have been run in semester two.
-
- A strategy is developed and implemented.
-
Skills Development Programme Work with the Societies and Student Groups Coordinator to develop a Skills Development Programme for students involved all Union activities, including societies, representation, campaigning, media, sport, volunteering and more. New Media Work with the Marketing and Communications Manager to create a strategy on developing New Media by January 2012.
achievement level:
1
2
0 25 50 75
100
I will: November 9th Attend and lead a Queen Mary delegation to the NCAFC Demonstration in Central London on 9 November. November 30th Support Trade Union action against public sector cuts to pay and conditions taking place on 30 November. London Living Wage Propose a referendum on Union’s adoption of the London Living Wage and campaign ‘For’.
Priority Campaigns Vote Work with the 2012-13 Campaigns Officer to organise a vote at the start of the new academic year to allow students to prioritise the Union’s campaigns in 2012-13. Mayoral Election Work with the Vice President Student Activities to develop and deliver an effective strategy for increasing student voter turnout at the Mayoral Election in May 2012.
I will have achieved this when:
what I have done so far:
- A delegation attends.
-
- Action in support of Trade Unions is planned and takes place.
-
- A motion is written and proposed at Student Council. - Campaign activity takes place ‘For’ the Union’s adoption of the London Living Wage.
-
1
2
- A plan and timetable for the vote is set.
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
achievement level:
0 25 50 75
100
I will:
I will have achieved this when:
what I have done so far:
- Meetings take place and are well attended.
-
Mental Health Work with the Vice-President Education and Welfare to organise a campaign around mental health for January 2012.
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
Hate Crime Organise a campaign around improving hate crime reporting and zero tolerance on campus safety for December 2012.
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
Students with Disabilities Group Hold open meetings with Students with Disabilities to identify their issues and create an activist network.
Disability and Dyslexia Service Work with Disability and Dyslexia Service to increase the promotion of financial support and bursaries.
1
2
- Activities the Union can conduct are identified. - Activities are planned and take place.
achievement level:
0 25 50 75
100
I will: Green Impact Work with the Representation and Democracy Coordinator to conduct the Green Impact audit and improve the Union’s environmental and ethical efficiency. Green Mary Develop stronger links with the Green Mary society and attend society meetings. Sustainability Committee Attend and take part in meetings of Sustainability Committee. Green Week Organise a week of activities and events to promote and discuss environmental issues to be held in Semester 2.
I will have achieved this when:
what I have done so far:
- Green Impact audit is takes place.
-
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
- All meetings are attended.
-
1
2
- Green Week is planned and takes place.
achievement level:
0 25 50 75
100
I will:
I will have achieved this when:
QMEquality Continue to support the development of QMEquality.
- Meetings take place and are well attended.
Festival 51 Organise a week of activities and events to celebrate women and discuss equality issues to be held in February 2012. Campus Safety Work with the Vice-President Education and Welfare to organise a campaign around improving security and campus safety for January 2012. Reclaim the Night March Attend and lead a Queen Mary delegation to the Reclaim the Night March in central London on 26 November. Women’s Room Campaign for a safe-space exclusive for women students.
what I have done so far:
- Festival 51 is planned and takes place.
-
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
- A delegation attends.
-
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
achievement level:
1
2
0 25 50 75
100
I will:
I will have achieved this when:
what I have done so far:
Society Calendar Develop a Societies Calendar listing society and student group events for March 2012.
- A listing of society events is developed.
-
Society Objectives Work with Societies and Student Groups Coordinator to develop SMART objectives for all societies for June 2012.
- All societies and student group have SMART objectives.
-
Refreshers Fair With relevant Union staff organise a Refreshers Fair for January 2012.
- A refreshers fair event is held.
-
- A initiative is developed.
-
- A process is developed.
-
- Societies and Student Board Meetings take place and are well attended. - Society Advisors are appointed/elected.
-
Spotlight With the Societies and Student Groups Co-ordinator develop a new initiative to allow societies to apply to promote themselves by November 2012. Society Portfolio With the Societies and Student Groups Co-ordinator develop a process that will log society activity and achievements. Societies and Student Groups Advisory Board Lead and Chair the new Societies and Student Groups Advisory board to guide and support the development the Union’s societies and student groups.
achievement level:
1
2
0 25 50 75
100
I will: Student President Committee Reform Work with the Vice-President Association/BLSA President to review the membership of the Student President Committee, in light of reforms to the membership of Student Council by January 2012. Dental Students Actively work to increase dental students involvement in the Union.
I will have achieved this when:
what I have done so far:
- A new structure is in developed before January 2012.
-
- Higher numbers of dental students are engaging with the Union’s sports clubs and societies, attending Student Council, stand for election, and are consulted on Union decisions.
-
achievement level:
1
2
0 25 50 75
100
I will: Big BL Survey With the Vice-President Association/BLSA President write, promote and analyse a survey along the lines to National Student Survey to gather students views about the student experience for October 2011. Guidebook Extend the use and practice of the BLSA guide to QMSU. BUCS Propose a Student Council motion with the VicePresident Student Activities regarding support for continuation of medical school entry into BUCS competitions. Big Question Develop ‘The Big Question’ a weekly survey of students views and opinions on specific issue by November 2012.
I will have achieved this when:
what I have done so far:
- The Survey is written. - Over 500 students have completed the survey. - A report and action points are written.
-
- Keep staff are met concerning the future continuation of the guidebook.
-
- A Student Council motion is proposed.
-
- The Big Question developed a launched. - A new question is written and publicised every fortnight.
-
achievement level:
1
2
0 25 50 75
100
I will:
I will have achieved this when:
what I have done so far:
Crash Course Organise a ‘Crash Course’ event to introduce first year students to RAG in November.
- Crash Course event takes place.
-
- A Charity Week is planned and takes place.
-
- Five clubs or societies are supported in to organise a fundraising activity.
-
- An Alumni Group is created.
-
RAG Week 2012 Organise a Charity Week for March 2012. Club and Society Fundraising Support at least five clubs or societies to organise a fundraising activity for a charity of their choice by June 2012. Links with Alumni Create an Alumni Group for former students interested in continuing to support RAG by June 2012.
achievement level:
1
2
0 25 50 75
100
I will:
I will have achieved this when:
what I have done so far:
Liard Hall Secure Storage Identify secure storage for equipment in Liard Hall.
- Secure storage is identified and utilised.
-
- Events are supported.
-
Event Support Support sports clubs, societies and student groups with technical support for their events.
achievement level:
1
2
0 25 50 75
100
we will:
we will have achieved this when:
what we have done so far:
SSLC Meetings Gather student feedback, attend meetings and outcomes fed back to students for all the year’s SSLC meetings.
- Student Feedback is gathered. - Meetings are attended. - Outcomes are fed back to students.
-
Events With the Dental Society Committee organise dental student social events.
- Graduation events are planned and take place.
-
Employability Work with the University Careers Service to increase the promotion of events and career opportunities.
- Activities the Union can conduct are identified. - Activities are planned and take place.
-
Mentoring Scheme Organise and develop training for the dental student mentoring scheme.
- Training is developed and takes place.
-
- A new structure is in developed before January 2012.
-
Student President Committee Reform Work with the Vice-President Association/BLSA President to review the membership of the Student President Committee, in light of reforms to the membership of Student Council by January 2012.
achievement level:
1
2
0 25 50 75
100
we will:
we will have achieved this when:
what we have done so far:
Graduation With the Graduation Committee organise events for Barts and The London students’ graduation.
- Graduation events are planned and take place.
-
Barts and The London Part-time Officers With the Representation and Democracy Coordinator support Barts and The London Part-time Officers with their duties and responsibilities.
- Meetings with Barts and The London Part-time Officers take place and support offered.
-
- Regular meetings with the Vice-President Association/BLSA President take place and support offered.
-
Supporting Vice-President Association/BLSA President Support the Vice-President Association/BLSA President with their duties and responsibilities.
achievement level:
1
2
0 25 50 75
100
I will:
I will have achieved this when:
what I have done so far:
Sexual Health and Guidance Work with the Vice-President Education and Welfare to organise a campaign around sexual health and guidance for January 2012.
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
Mental Health Week Organise a week of activities and events to raise awareness of mental health issues for Semester 2.
- Mental Health Week is planned and takes place.
-
Vegetable Plot Establish a society to manage and maintain and vegetable plot for March 2012.
- A society is established.
-
- Campaign objectives are set - Campaign strategy is written - Campaign activity takes place.
-
- The College is lobbied.
-
Recycling Campaign Work with the Ethical and Environmental Officer to organise a campaign to encourage students to reccycle and improve recycling facilities for semester 2. Cycle Security Lobby the College to create a secure cycle lock-up provision at the Barts and The London campus.
achievement level:
1
2
0 25 50 75
100
I will:
I will have achieved this when:
Relevant Assessment Work with the College to make assessment more reflective of elements of the course.
- Changes are made to assessment.
what I have done so far:
Improving Student Office Work with the College to improve the services provided by the Student Office.
- Changes are made to improve the School Office. -
-
SSLC Meetings Gather student feedback, attend meetings and outcomes fed back to students for all the year’s SSLC meetings.
- Student Feedback is gathered. - Meetings are attended. - Outcomes are fed back to students.
-
BMA Conference Attended the British Medical Association’s Student Conference in April 2012.
- Conference is attended. -
-
achievement level:
1
2
0 25 50 75
100
I will: Student President Committee Reform Work with the Vice-President Association/BLSA President to review the membership of the Student President Committee, in light of reforms to the membership of Student Council by January 2012. Dental Students Actively work to increase dental students involvement in the Union.
I will have achieved this when:
what I have done so far:
1
2
- A new structure is in developed before January 2012.
- Higher numbers of dental students are engaging with the Union’s sports clubs and societies, attending Student Council, stand for election, and are consulted on Union decisions.
-
achievement level:
0 25 50 75
100
I will:
I will have achieved this when:
what I have done so far:
Develop Sport at Barts and The London Work with clubs to increase the overall BUCS standing of Barts and The London.
- Entrance into more events within the BUCS Competition structure
-
Union Days Organise Union Days in the BLSA building to promote Union sports clubs and societies.
- Union days are organised and take place before and after the BLSA refurbishment.
Spotlight With the Societies and Student Groups Co-ordinator develop a new initiative to allow societies to apply to promote themselves by November 2012. Increased Participation Increase the numbers of active members of sports clubs.
1
2
-
- A initiative is developed.
-
- Higher numbers of students take an active role in sports clubs.
-
achievement level:
0 25 50 75
100
8.0
Student Representatives and Part-time Officers Duties and Responsibilities
Proposer: Seconder:
Dominic Bell (Vice President Student Activities) Oscar Williamson (Vice President Education and Welfare)
QMSU notes: 1. That the Union General Meeting and Student Council have approved new Student Representative and Part-time Officer roles from the 2012/13 academic year. 2. The Student Representative and Part-time Officers will be: (i) Two Humanities and Social Science Faculty Representatives (ii) Two Science and Engineering Faculty Representatives (iii) First Year Representative (Mile End) (iv) Postgraduate Research Representative (Mile End) (v) Postgraduate Taught Representative (Mile End) (vi) International Representative (Mile End - Education) (vii) First Year Representative (Barts and The London) (viii) Postgraduate Research Representative (Barts and The London) (ix) Postgraduate Taught Representative (Barts and The London) (x) International Representative (Barts and The London) (xi) Barts and The London Faculty Representative (Pre-Clinical) (xii) Barts and The London Faculty Representative (Clinical) (xiii) Barts and The London Faculty Representative (Dental) (xiv) The Welfare Representative (Mile End) (xv) The LGBT Representative (Mile End) (xvi) The Multi-Cultural Representative (Mile end) (xvii) The Students with Disabilities Representative (Mile End) (xviii) The Womens Representative (Mile End) (xix) The International Representative (Mile End - Welfare) (xx) The Welfare Representative (Barts and The London) (xxi) The LGBT Representative (Barts and the London) (xxii) The Multi-Cultural Representative (Barts and The London) (xxiii) The Campaigns Officer (Barts and The London) (xxiv) The RAG Officer (Mile End) (xxv) The Societies Officer (Mile End) (xxvi) The Sports Officer (Mile End) (xxvii) The Volunteering Officer (Mile End) (xxviii) The RAG Officer (Barts and The London) (xxix) The Societies Officer (Barts and The London) (xxx) The Sports Officer (Barts and The London) (xxxi) The Volunteering Officer (Barts and The London) (xxxii) The Vice-President Barts (xxxiii) The Vice-President London (xxxiv) The Dental Society President 3. There shall also be a cross-campus elected Student Council Chair. 4. For a document to become a Bye-Law, it is required to be passed at a meeting of the Board of Trustees in consultation with Student Council. QMSU believes: 1. We need role descriptions for the Student Representative and Part-time Officer positions for the promotion of the positions from early January for the Union elections. QMSU Resolves: 1. To adopt the attached document as the duties and responsibilities of Student Representatives and Part-time Officers elected from 2012. 2. To recommend to the Board of Trustees that the attached Role Purposes form a Bye-Law titled ‘Student Representatives and Part-time Officers’.
Because this item is proposed by the proposer of the motion, this amendment has been accepted and adopted into the motion.
Bye-Law Student Representatives and Part-time Officers 1.
Education Representatives
1.1
Positions
1.1.1
The Education Representatives elected by and from Mile End students shall be:
1.1.2
(i)
First Year Representative (Mile End)
(ii)
Postgraduate Research Representative (Mile End)
(iii)
Postgraduate Taught Representative (Mile End)
(iv)
International Representative (Mile End - Education)
The Education Representatives elected by and from Humanities and Social Sciences students shall be: (i)
1.1.3
The Education Representatives elected by and from Science and Engineering students shall be: (i)
1.1.4
1.1.5
1.1.6
Two Humanities and Social Sciences Faculty Representatives
Two Science and Engineering Faculty Representatives
The Education Representatives elected by and from Barts and The London students shall be: (i)
First Year Representative (Barts and The London)
(ii)
Postgraduate Research Representative (Barts and The London)
(iii)
Postgraduate Taught Representative (Barts and The London)
(iv)
International Representative (Barts and The London)
The Education Representatives elected by and from Barts and The London medical students shall be: (i)
Barts and The London Faculty Representative (Pre-Clinical)
(ii)
Barts and The London Faculty Representative (Clinical)
The Education Representatives elected by and from Barts and The London dental students shall be: (i)
Barts and The London Faculty Representative (Dental)
1.2
Committee Membership
1.2.1
All Education Representatives shall be members of Student Council
1.2.2
All Education Representatives shall be members of the Education Zone Committee
1.2.3
The International Representative (Barts and The London) shall be a member of the Welfare Zone Committee.
1.3
Eligibility
1.3.1
Members that stand for Education Representative positions must be members for the full term of office.
1.3.2
Members that stand for Education Representative positions must be part of the demographic of whose interest they would represent if elected from the start of the term of office.
1.4
Duties and Responsibilities
1.4.1
The Humanities and Social Sciences Faculty Representatives shall:
1.4.2
1.4.3
1.4.4
(i)
Seek feedback from and represent the interests of Humanities and Social Sciences students and Course Representatives.
(ii)
Support the Vice President Education in their duties and responsibilities.
(iii)
Co-chair the Humanities and Social Sciences Faculty Forum.
(iv)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Humanities and Social Sciences students.
(v)
Encourage more Humanities and Social Sciences students to participate and engage with the Union.
The Science and Engineering Faculty Representatives shall: (i)
Seek feedback from and represent the interests of Science and Engineering students and Course Representatives.
(ii)
Support the Vice President Education in their duties and responsibilities.
(iii)
Co-chair the Science and Engineering Faculty Forum.
(iv)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Science and Engineering students.
(v)
Encourage more Science and Engineering students to participate and engage with the Union.
The First Year Representative (Mile End) shall: (i)
Seek feedback from and represent the interests of Mile End first year undergraduate students on academic issues.
(ii)
Support the Vice President Education in their duties and responsibilities.
(iii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Mile End first year undergraduate students.
(iv)
Encourage more Mile End first year undergraduate students to participate and engage with the Union.
The Postgraduate Research Representative (Mile End) shall:
1.4.5
1.4.6
1.4.7
(i)
Seek feedback from and represent the interests of Mile End postgraduate research students on academic issues.
(ii)
Support the Vice President Education in their duties and responsibilities.
(iii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Mile End postgraduate research students.
(iv)
Encourage more Mile End postgraduate research students to participate and engage with the Union.
The Postgraduate Taught Representative (Mile End) shall: (i)
Seek feedback from and represent the interests of Mile End postgraduate taught students on academic issues.
(ii)
Support the Vice President Education in their duties and responsibilities.
(iii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Mile End postgraduate taught students.
(iv)
Encourage more Mile End postgraduate taught students to participate and engage with the Union.
The International Representative (Mile End - Education) shall: (i)
Seek feedback from and represent the interests of international students studying on the Mile End campus on academic issues.
(ii)
Support the Vice President Education in their duties and responsibilities.
(iii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for international students studying on the Mile End campus.
(iv)
With the International Representative (Mile End - Welfare) encourage more Mile End international students to participate and engage with the Union.
(v)
Convene and co-ordinate with the International Representative (Mile End - Welfare) and International Representative (Barts and The London) the Union’s International Students Campaign Group.
The Barts and The London Faculty Representative (Pre-Clinical) shall: (i)
Seek feedback from and represent the interests of Barts and the London pre-clinical medical students and Course Representatives.
(ii)
Support the Vice President Education and the Vice President Barts and The London in their duties and responsibilities.
(iii)
Co-chair the Medicine and Dentistry Faculty Forum.
(iv)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Barts and The London preclinical medical students.
(v)
Encourage more Barts and The London pre-clinical medical students to participate and engage with the Union.
1.4.8
1.4.9
The Barts and The London Faculty Representative (Clinical) shall: (i)
Seek feedback from and represent the interests of Barts and The London clinical medical students and Course Representatives.
(ii)
Support the Vice President Education and the Vice President Barts and The London in their duties and responsibilities.
(iii)
Co-chair the Medicine and Dentistry Faculty Forum.
(iv)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Barts and The London clinical medical students
(v)
Encourage more Barts and The London clinical medical students to participate and engage with the Union.
The Barts and The London Faculty Representative (Dental) shall: (i)
Seek feedback from and represent the interests of Barts and The London dental students and Course Representatives.
(ii)
Support the Vice President Education and the Vice President Barts and The London in their duties and responsibilities.
(iii)
Co-chair the Medicine and Dentistry Faculty Forum.
(iv)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Barts and The London dental students.
(v)
Encourage more Barts and The London dental students to participate and engage with the Union.
1.4.10 The First Year Representative (Barts and The London) shall: (i)
Seek feedback from and represent the interests of Barts and The London first year undergraduate students.
(ii)
Support the Vice President Education and the Vice President Barts and The London in their duties and responsibilities.
(iii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Barts and The London first year undergraduate students.
(iv)
Encourage more Barts and The London first year undergraduate students to participate and engage with the Union.
1.4.11 The Postgraduate Research Representative (Barts and The London) shall: (i)
Seek feedback from and represent the interests of Barts and The London postgraduate research students.
(ii)
Support the Vice President Education in their duties and responsibilities.
(iii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Barts and The London postgraduate research students.
(iv)
Encourage more Barts and The London postgraduate research students to participate and engage with the Union.
1.4.12 The Postgraduate Taught Representative (Barts and The London) shall: (i)
Seek feedback from and represent the interests of Barts and The London postgraduate taught students.
(ii)
Support the Vice President Education in their duties and responsibilities.
(iii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic experience for Barts and The London postgraduate taught students.
(iv)
Encourage more Barts and The London postgraduate taught students to participate and engage with the Union.
1.4.13 The International Representative (Barts and The London) shall: (i)
Seek feedback from and represent the interests of international students in the School of Medicine and Dentistry on academic and welfare issues.
(ii)
Support the Vice President Education and Vice President Welfare in their duties and responsibilities.
(iii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in the academic and welfare experience for international students studying in the School of Medicine and Dentistry.
(iv)
Encourage more Barts and The London international students to participate and engage with the Union.
(v)
Convene and co-ordinate with the International Representative (Mile End - Education) and International Representative (Mile End - Welfare) the Union’s International Students Campaign Group.
(vi)
Liaise with the members of the relevant clubs, societies and student groups.
2.
Welfare and Equal Opportunities Representatives
2.1
Positions
2.1.1
The Welfare and Equal Opportunities Representatives elected by and from Mile End students shall be:
2.1.2
(i)
The Welfare Representative (Mile End)
(ii)
The LGBT Representative (Mile End)
(iii)
The Multi-Cultural Representative (Mile end)
(iv)
The Students with Disabilities Representative (Mile End)
(v)
The Womens Representative (Mile End)
(vi)
The International Representative (Mile End - Welfare)
The Welfare and Equal Opportunities Representatives elected by and from Barts and The London students shall be:
(i)
The Welfare Representative (Barts and The London)
(ii)
The LGBT Representative (Barts and the London)
(iii)
The Multi-Cultural Representative (Barts and The London)
(iv)
The Campaigns Officer (Barts and The London)
2.2
Committee Membership
2.2.1
All Welfare and Equal Opportunities Representatives shall be members of Student Council
2.2.2
All Welfare and Equal Opportunities Representatives shall be members of the Welfare Zone Committee.
2.3
Eligibility
2.3.1
Members that stand for Welfare and Equal Opportunities Representative positions must be members for the full term of office.
2.3.2
Members that stand for the following Welfare and Equal Opportunities Representative positions must be part of the demographic of whose interest they would represent if elected: (i)
2.3.3
The International Representative (Mile End - Welfare)
Members that stand for the following Welfare and Equal Opportunities Representative positions must first self-define as part of the demographic of whose interest they would represent if elected: (i)
The LGBT Representative (Mile End)
(ii)
The Multi-Cultural Representative (Mile end)
(iii)
The Students with Disabilities Representative (Mile End)
(iv)
The Womens Representative (Mile End)
(v)
The LGBT Representative (Barts and the London)
(vi)
The Multi-Cultural Representative (Barts and The London)
2.4
Duties and Responsibilities
2.4.1
The Welfare Representative (Mile End) shall:
2.4.2
(i)
Support the Vice President Welfare in their duties and responsibilities.
(ii)
Seek feedback from Mile End students on welfare, equal opportunity and community issues.
(iii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in student welfare and support services.
(iv)
Liaise with the members of the relevant clubs, societies and student groups.
The LGBT Representative (Mile End) shall:
2.4.3
2.4.4
2.4.5
(i)
Represent the interests of Mile End LGBT students and be their voice on the issues they face as LGBT students.
(ii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements for Mile End LGBT students on the issues they face as LGBT students.
(iii)
Encourage more Mile End LGBT students to participate and engage with the Union.
(iv)
Convene and co-ordinate with the LGBT Representative (Barts and The London) the Union’s LGBT Campaign Group.
(v)
Liaise with the members of the relevant clubs, societies and student groups.
(vi)
Be the Union’s delegate to NUS LGBT Conference
The Multi-Cultural Representative (Mile end) shall: (i)
Represent the interests of Mile End multi-cultural students and be their voice on the issues they face as multi-cultural students.
(ii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements for Mile End multi-cultural students on the issues they face as multi-cultural students.
(iii)
Encourage more Mile End multi-cultural students to participate and engage with the Union.
(iv)
Convene and co-ordinate with the Multi-Cultural Representative (Barts and The London) the Union’s Multi-Cultural Campaign Group.
(v)
Liaise with the members of the relevant clubs, societies and student groups.
(vi)
Be the Union’s delegate to NUS Black Students Conference
The Students with Disabilities Representative (Mile End) shall: (i)
Represent the interests of Mile End students with disabilities and be their voice on the issues they face as students with disabilities.
(ii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements for Mile End students with disabilities on the issues they face as students with disabilities.
(iii)
Encourage more Mile End students with disabilities to participate and engage with the Union.
(iv)
Convene and co-ordinate the Union’s Students with Disabilities Campaign Group.
(v)
Liaise with the members of the relevant clubs, societies and student groups.
(vi)
Be the Union’s delegate to NUS Disabled Students Conference
The Womens Representative (Mile End) shall: (i)
Represent the interests of Mile End women students with disabilities and be their voice on the issues they face as women students.
(ii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements for Mile End women students on the issues they face as women students.
2.4.6
2.4.7
2.4.8
2.4.9
(iii)
Encourage more Mile End women students to participate and engage with the Union.
(iv)
Convene and co-ordinate the Union’s Womens Campaign Group.
(v)
Liaise with the members of the relevant clubs, societies and student groups.
(vi)
Be the Union’s delegate to NUS Womens Conference
The International Representative (Mile End - Welfare) shall: (i)
Represent the interests of Mile End international students and be their voice on the welfare related matters they face as international students.
(ii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements for Mile End international students on the welfare issues they face as international students.
(iii)
With the International Representative (Mile End - Education) encourage more Mile End international students to participate and engage with the Union
(iv)
Convene and co-ordinate with the International Representative (Mile End - Education) and International Representative (Barts and The London) the Union’s International Students Campaign Group.
(v)
Liaise with the members of the relevant clubs, societies and student groups.
The Welfare Representative (Barts and The London) shall: (i)
Support the Vice President Welfare and Vice President Barts and The London in their duties and responsibilities.
(ii)
Seek feedback from Barts and The London students on welfare, equal opportunity and community issues.
(iii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements in student welfare and support services.
(iv)
Liaise with the members of the relevant clubs, societies and student groups.
The LGBT Representative (Barts and the London) shall: (i)
Represent the interests of Barts and The London LGBT students and be their voice on the issues they face as LGBT students.
(ii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements for Barts and The London LGBT students on the issues they face as LGBT students.
(iii)
Encourage more Barts and The London LGBT students to participate and engage with the Union.
(iv)
Convene and co-ordinate with the LGBT Representative (Mile End) the Union’s LGBT Campaign Group.
(v)
Liaise with the members of the relevant clubs, societies and student groups.
The Multi-Cultural Representative (Barts and The London) shall: (i)
Represent the interests of Barts and The London multi-cultural students and be their voice on the issues they face as multi-cultural students.
(ii)
Engage with the Queen Mary, University of London and other relevant organisations to achieve improvements for Barts and The London multi-cultural students on the issues they face as multi-cultural students.
(iii)
Encourage more Barts and The London multi-cultural students to participate and engage with the Union.
(iv)
Convene and co-ordinate with the Multi-Cultural Representative (Mie End) the Union’s Multi-Cultural Campaign Group.
(v)
Liaise with the members of the relevant clubs, societies and student groups.
2.4.10 The Campaigns Officer (Barts and The London) shall: (i)
Organise and plan campaigns to achieve positive change for Barts and The London students in their education and broader student experience.
(ii)
Represent the interests of Barts and The London women students and Barts and The London students with disabilities and be their voice on the issues they face as women students and students with disabilities.
(iii)
Facilitate Womens and Student with Disabilities Campaigns.
3.
Part-time Officers
3.1
Positions
3.1.1
The Part-time Officers elected by and from Mile End students shall be:
3.1.2
3.1.3
(i)
The RAG Officer (Mile End)
(ii)
The Societies Officer (Mile End)
(iii)
The Sports Officer (Mile End)
(iv)
The Volunteering Officer (Mile End)
The Part-time officers elected by and from Barts and The London students shall be: (i)
The RAG Officer (Barts and The London)
(ii)
The Societies Officer (Barts and The London)
(iii)
The Sports Officer (Barts and The London)
(iv)
The Volunteering Officer (Barts and The London)
(v)
The Vice President Barts
(vi)
The Vice President London
The Part-time officers elected by and from Barts and The London dental students shall be: (i)
3.2
The Dental Society President
Committee Membership
3.2.1
All Part-time Officers shall be members of Student Council
3.3
Eligibility
3.3.1
Members that stand for Part-time Officer positions must be members for the full term of office.
3.4
Duties and Responsibilities
3.4.1
The RAG Officer (Mile End) shall:
3.4.2
3.4.3
(i)
Represent the interests of RAG and fundraising groups and be the voice of students involved in RAG and fundraising groups.
(ii)
Convene and co-ordinate the Union’s Mile End RAG Committee.
(iii)
Be responsible for planning and delivery of all Mile End RAG activity including the expenditure of any funds as directed by the Mile End RAG Committee.
(iv)
Ensure that all Mile End RAG events are organised in collaboration with the Union and adhere to Health and Safety requirements, financial requirements and the Equal Opportunities policy.
(v)
Liaise with selected charities, external organisations or causes who money is raised for.
(vi)
Engage, report and consult with the Societies and Student Groups Advisory Board.
(vii)
Develop charity fundraising within Mile End sports clubs, societies and student groups.
The Societies Officer (Mile End) shall: (i)
Represent the interests of Mile End societies and student groups and be the voice of Mile End society and student group members.
(ii)
Convene and co-ordinate with the Societies Officer (Barts and The London) the Union’s Societies and Student Groups Advisory Board.
(iii)
Assist relevant members of Union staff with events, training and general support for Mile End societies and student groups.
(iv)
Encourage and aid Union communication with Mile End societies and student groups.
(v)
Be the student face of Mile End societies and student groups and accessible to students with society or student group inquiries.
(vi)
Actively work to develop Mile End societies and student groups.
(vii)
Fulfil additional duties as outlined in the Bye-Laws.
The Sports Officer (Mile End) shall: (i)
Represent the interests of Mile End sports clubs and be the voice of Mile End London sports club members.
(ii)
Convene and co-ordinate with the Societies Officer (Barts and The London) the Union’s Sports Club Advisory Board.
3.4.4
3.4.5
3.4.6
(iii)
Assist relevant members of Union staff with events, training and general support for Mile End sports clubs.
(iv)
Encourage and aid Union communication with Mile End sports clubs.
(v)
Be the student face of Mile End sports clubs and accessible to students with sports club inquiries.
(vi)
Actively work to develop Mile End sports clubs.
(vii)
Fulfil additional duties as outlined in the Bye-Laws.
The Volunteering Officer (Mile End) shall: (i)
Represent the interests of the Union’s volunteering service and be the voice of its Mile End members.
(ii)
Convene and co-ordinate with the Volunteering Officer (Barts and The London) the Student Volunteering Board.
(iii)
Assist relevant members of Union staff with events, training and general support for Mile End sports clubs.
(iv)
With the Volunteering Officer (Barts and The London) be the student face of the Union’s volunteering service and accessible to students with volunteering inquiries.
(v)
Actively work to develop the Union’s volunteering service.
(vi)
Fulfil additional duties as outlined in the Bye-Laws.
The RAG Officer (Barts and The London) shall: (i)
Represent the interests of RAG and fundraising groups and be the voice of students involved in RAG and fundraising groups.
(ii)
Convene and co-ordinate the Union’s Barts and The London RAG Committee.
(iii)
Be responsible for planning and delivery of all Barts and The London RAG activity including the expenditure of any funds as directed by the Barts and The London RAG Committee.
(iv)
Ensure that all Barts and The London RAG events are organised in collaboration with the Union and adhere to Health and Safety requirements, financial requirements and the Equal Opportunities policy.
(v)
Liaise with selected charities, external organisations or causes who money is raised for.
(vi)
Engage, report and consult with the Societies and Student Groups Advisory Board.
(vii)
Develop charity fundraising within Barts and The London sports clubs, societies and student groups.
The Societies Officer (Barts and The London) shall: (i)
Represent the interests of Barts and The London societies and student groups and be the voice of Barts and The London society and student group members.
(ii)
Convene and co-ordinate with the Societies Officer (Mile End) the Union’s Societies and Student Groups Advisory Board.
3.4.7
3.4.8
3.4.9
(iii)
Assist relevant members of Union staff with events, training and general support for Barts and The London societies and student groups.
(iv)
Encourage and aid Union communication with Barts and The London societies and student groups.
(v)
Be the student face of Barts and The London societies and student groups and accessible to students with society or student group inquiries.
(vi)
Actively work to develop Barts and The London societies and student groups.
(vii)
Fulfil additional duties as outlined in the Bye-Laws.
The Sports Officer (Barts and The London) shall: (i)
Represent the interests of Barts and The London sports clubs and be the voice of Barts and The London sports club members.
(ii)
Convene and co-ordinate with the Societies Officer (Mile End) the Union’s Sports Club Advisory Board.
(iii)
Assist relevant members of Union staff with events, training and general support for Barts and The London sports clubs.
(iv)
Encourage and aid Union communication with Barts and The London sports clubs.
(v)
Be the student face of Barts and The London sports clubs and accessible to students with sports club inquiries.
(vi)
Actively work to develop Barts and The London sports clubs.
(vii)
Fulfil additional duties as outlined in the Bye-Laws.
The Volunteering Officer (Barts and The London) shall: (i)
Represent the interests of the Union’s volunteering service and be the voice of its Barts and The London members.
(ii)
Convene and co-ordinate with the Volunteering Officer (Mile End) the Student Volunteering Board.
(iii)
Assist relevant members of Union staff with events, training and general support for Mile End sports clubs.
(iv)
With the Volunteering Officer (Mile End) be the student face of the Union’s volunteering service and accessible to students with volunteering inquiries.
(v)
Actively work to develop the Union’s volunteering service.
(vi)
Fulfil additional duties as outlined in the Bye-Laws.
The Vice President Barts and The Vice President London shall: (i)
Support the Vice President Barts and The London in their duties and responsibilities.
(ii)
Be responsible for the organisation of Barts and The London graduation events.
(iii)
Convene and co-ordinate the Barts and The London Graduation Committee.
3.4.10 The Dental Society President shall:
(i)
Be responsible for the affairs of the Dental Society according to the provisions of the constitution of the Dental Society.
4.
Student Council Chair
4.1
There shall be a Student Council Chair elected by all members.
4.2
The Student Council Chair shall: (i)
Be the Chair for meetings of Student Council, the Annual Members Meeting and Company Law General Meetings.
(ii)
Ensure all Student Council meetings are held in accordance with the Articles of Association, Bye-Laws and Policy.
(iii)
Ensure all Student Representatives and Part-time Officers are held to account.
(iv)
Do all other duties as stated in the Articles of Association, Bye-Laws, Policy or delegated from the Board of Trustees or Student Council.
4.3
Term of Office
4.3.1
The Student Council Chair shall hold office from 1 August in the year in which they are elected to 31 July in the following year.
4.4
Dismissal/Resignation
4.4.1
The Student Council Chair shall cease to hold office: (i)
Upon written notice of resignation sent to the Student Council Clerk.
(ii)
Upon the passing of a motion of no-confidence by a simple majority of members of Student Council present and voting at a quorate meeting.
4.4.2
If the Student Council Chair resigns, is deemed to have resigned or if there is a vacant post then there will be an election held at the next meeting of Student Council administered by the Student Council Clerk.
5.
Joint Duties and Responsibilities
5.1
All Student Representatives and Part-time Officers shall: (i)
Represent the views of the Union’s members and seek the views and opinions of the membership.
(ii)
Be bound by the policies of the Union and decisions taken by Student Council.
(iii)
Promote the services and activities of the Union, uphold the Union’s good name and attend and assist at Union or participating events.
(iv)
Attend relevant training.
(v)
Work with Union staff to produce an action plan of aims and objectives.
(vi)
Be accountable to the membership through the Union’s democratic structures and be
required to present a report on work carried out to each meeting of Student Council. (vii)
Undertake additional responsibilities assigned by Student Council.
6.
Term of Office
6.1
Student Representatives and Part-time Officers shall hold office from 1 August in the year in which they are elected to 31 July in the following year.
6.2
No person may hold more than one Student Representative or Part-time Officer position at any one time.
7.
Dismissal/Resignation
7.1
A Student Representative or Part-time Officer shall cease to hold office: (iii)
Upon written notice of resignation sent to the Student Council Chair.
(iv)
Upon the passing of a motion of no-confidence by a simple majority of members of Student Council present and voting at a quorate meeting.
(v)
Upon the passing of a resolution by a simple majority of members of Student Council present and voting at a quorate meeting in the event that the Student Representative or Part-time Officer has failed to attend either two consecutive or three in total meetings of the Student Council without providing proper cause to the Student Council Chair or Student Council Clerk.
7.2
If a Student Representative or Part-time Officer resigns, is deemed to have resigned or if there is a vacant post then there will be an election held at the next meeting of Student Council administered by the Student Council Clerk.
8.
Definitions and Interpretation
8.1
In this Bye-Law, unless the context requires otherwise, the following terms shall have the following meanings: 8.1.1
“Barts and The London students”
Members studying a course in the Barts and The London Faculty of Queen Mary, University of London.
8.1.2
“clinical medical students”
Members studying a clinical part of a medicinerelated course in the Barts and The London Faculty of Queen Mary, University of London.
8.1.3
”Dental students”
Members studying a dental-related course in the Barts and The London Faculty of Queen Mary, University of London.
8.1.4
“Humanities and Social Sciences students”
Members studying a course in the Humanities and Social sciences Faculty of Queen Mary, University of London.
8.1.5
“LGBT students”
Members who self-define as lesbian, gay, bisexual or trans on a self-determining basis, or who are questioning aspects of their sexual or gender identity.
8.1.6
“medical students”
Members studying a medicine-related course in the Barts and The London Faculty of Queen Mary, University of London.
8.1.7
“Mile End students”
Members studying a course in the Humanities and Social Science Faculty and the Science and Engineering Faculty of Queen Mary, University of London.
8.1.8
“multi-cultural students”
Members who self-define as of African, Asian or Caribbean descent.
8.1.9
“pre-clinical medical students”
Members studying a pre-clinical part of a medicine-related course in the Barts and The London Faculty of Queen Mary, University of London.
8.1.10 “Science and Engineering students”
Members studying a course in the Science and Engineering Faculty of Queen Mary, University of London.
8.1.11 “students with disabilities”
Members who self-define as having a disability or disabilities.
8.1.12 “women students”
Members who self-define as women.