THEATER WORK STUDY PACKET
A. Guidelines and Procedures (to sign) B. Etiquette Production C. Show Schedules D. Production Reminders E. House Manager Welcome Speech F. Crew Breakdown G.House Manger Responsibilities H. Sound Operator Responsibilities I. Box Office Responsibilities J. Backstage Responsibilities K. Key Grip Responsibilities L. Contact List Rachel Pearl, Program Manager for Education and Production rpearl@joyofmotion.org (w) 202.333.6801 ext 12 Friendship Heights JOMDC 5207 Wisconsin Ave, NW Washington, DC 20007
(h) 239.980.0961
Welcome Work Study Production Crew 2010 Guidelines and Procedures for Work Study CREW 1. All crew members must crew 2 shows a month in order to remain in good standing and continue to receive free dance classes. It is encouraged that you crew more than this IF YOU ARE AVAILABLE – so when there is a month of busy weekends, you will be covered. 2. If you are going to be late due to the train or traffic CALL YOUR HOUSE MANAGER. Excessive lateness will disrupt our production process and no one wants that (scary consequences to follow). 3. You will be assigned or elect to crew shows every 3 months. If you can not fulfill your commitments (no problem) find a substitute (and remind them of specific duties) and notify me and your House Manager no later than 24 hours before a show. 4. You are now responsible for a specific crew position of which there are 4: Sound, Backstage, Box Office and Key Grip. Each role carries specific job functions from set up to strike. You are only responsible for these tasks (using common sense in unusual situations). Now, reports both positive and negative may be pointed in one direction and a resolution may be achieved without a blame game. Job details are posted in the JACK closet. Sometimes, crew members perform a task that is not necessarily in their job description, but because it is convenient and common sense to do – this intuitive work ethic is encouraged. Please double check that everyone is aware of over all responsibilities and that tasks like cleaning the bathrooms and mopping the floors are always evenly distributed. 5. From now on, classes in studio C will go on until 5:30. This means, moving barres and preparing the dressing rooms will happen last. Please be respectful of the transition, and remind artists that we share the space with other classes, rehearsals and Chevy Chase Ballroom. 6. Please review guidelines and job duties for ALL POSITIONS. Please plan to SHADOW all crew positions IN ADDITION TO your two shows per month requirement.
By signing this guidelines and procedures document you agree to the Work Study requirements for a time period of at least six (6) months. Start Date:_________________
End Date:_________________________
Work study Name:______________________________ Work study Signature:____________________________
date:
_______Rachel Pearl___________________________ Program Manager for Education and Production
date: 2/1/10
Etiquette PRODUCTION Some friendly reminders about proper etiquette. In an effort to continually improve out professionalism, please read and consider all of the following guidelines. A few of these I forget, so forgive me if I have not been a prime example – we can all consider improvements, that take some time to stick! 1. Smile when you make eye contact with an artists or a guest 2. Take pride and care in your personal appearance 3. Be confidant and professional, never formal or rehearsed 4. Use names when addressing colleagues, artists or guests 5. Actively listen to our artists’ preferences and requirements 6. Never interrupt 7. Speak to an artist or guest in a friendly and enthusiastic ways - demonstrate good will 8. When an artist or guest complaint arises, listen intently, apologies and inform the house manager 9. Never make excuses or assign blame 10. Show confidence in our production; never qualify our methods of show production 11. Give the artist or guest the right of way, this should be natural and graceful never exaggerated 12. Guests requiring directions should be partially escorted, use terminology like, let me show you the way and indicate direction with your entire hand, never finger point 13. The guests should never hear conversation about private or personal JOMDC business 14. Artists or guest should never hear conversation about your personal time away from work 15. Children and senior adults should be treated as individuals with the utmost of care 16. Artists or guest should never be left with a no answer, offer an alternative 17. Thank our guest and wish them a genuine good day.
SCHEDULE Saturday 4:30 – Crew in A and B BUILD OUT 5:15 – Build out COMPLETE 5:30- Artists arrive in C – move equipment to C 5:30 – 715PM – TECH 7:15 – 7:30 Trouble Shoot 7:30 – House Opens 8:00 – SHOW OPENS 10:30 – Artists OUT (unless otherwise contracted) 11:00 – Crew OUT Sunday 5:00 – Crew in A and B BUILD OUT 5:30 – Artists arrive in C (move equipment to C) 5:45 – 6:30 Rehearsal 6:30 – House Opens 7:00 – SHOW OPENS 9:00 – Artists OUT 10:00 – Crew OUT
REMINDER: Never give CASH to an artist or renter – look it in the office ALWAYS CONFIRM door sale ticket rate – DO NOT GUESS, ask the House Manager, ask the renter or call Rachel Pear
PRODUCTION REMINDERS 1. SMILE and greet guests. Please do not rush around. Just because we’re in a hurry does not mean patrons and artists should see panic in your eyes! Nice things to say when you greet a patron: Welcome to Joy of Motion, Jack Guidone Theater Have you ever seen a show here before? Would you like to take a schedule of classes? 2. Turn off the A/C when you leave. 3. Leave ONE barre in studio C. 4. All studio sound must be in working order and neat before leaving. 5. NEVER give cash to artists, always fill out income reports and lock $ in lobby office. 6. There is ALWAYS a solution to a problem – or at least ensure guests and artists that you intend to TRY and solve. Be creative. Be nice. Be assertive when necessary. 7. You are the face of JOMDC when you house, light and work study – PROFESSIONALISM is essential. 8. Bring snacks and drink water! 9. Never be afraid to ask questions or make a mistake. We are humans, not machines. 10. Be industrious. Find the solution, do it with grace and have a blast. 11. Go to dance class.
JACK THEATRE WELCOME Professional but not formal, charming but not crass. Hello and welcome to Joy of Motion Dance Center’s Jack Guidone Theatre. My name is __________________ and I am the House Manager for the evening. Joy of Motion Dance Centers stands by the motto that Dance is for Everyone. We have over 400 classes per week, youth and adult companies, performances classes and workshops. Please pick up a schedule at the box office or visit us on the web to find the class that is right for you. SPEAK ABOUT SPECIAL OFFERS / WORKSHOPS HERE: The Jack Guidone Theater hosts performances by community artists as well as our own resident companies almost every single weekend. Please check out our calendar of events on the website and plan to visit us again. Joy of Motion Dance Center would not be what it is today without the support of our audiences, sponsors, partners, donors and faculty. Our outreach initiatives and dance scholarship programs would not be the success they are without your support. In your program is an envelop, please consider a donation to Joy of Motion Dance Center to assist us in supporting Dance for Everyone, everywhere. We have gift certificates available online, if you’re looking for a gift for the dancer in your life – they are also available at every studio. There will be a _________ minute intermission. Please understand that we share the space with Chevy Chase Ballroom and a queue for the restroom appears quickly.
Finally, if you could please silence your cell phones and resist the urge to take photography of any kind. (IF APPLIES) A professional DVD of the performance will be produced for purchase through our website. Photography and cell phone usage disrupts our performers as well as the audience around you. Thank you once again. It is my pleasure to present ___________________.
4 DEFINED CREW POSTIONS The use of common sense during unusual times and emergencies is encouraged. Positions are designed to work in pairs, clean up is equally divided and presented in order of production and strike, within reason. There may be details of jobs not included here, don’t worry someone will tell you… SOUND BACKSTAGE Bleachers and Barres Set up Dancer Studio A Dressing Room sign / Pull lobby carpet Remove Stereo in Unplug phones and Studio A to closet remove door chimes
Tech table set up, sound board
Collect props/ set up back stage Post Show order in studio C
Get CDs, review tech cues
Move studio B barres to C Dry sweep stage floor Walkie Talkies, one for you one for Lighting Designer / review show calling Introduce yourself to cast – watch tech, glow tape etc.
BOX OFFICE Pull all curtains / cover all doors / set up Crew Playbill Sign Assist bleacher if needed Jack cell phone duty Spot clean stage floor /mirrors Posters, programs, Set up Box Office, petty cash from office – but box office sign up and continue job Clean bathroom (W) (empty trash, wipe down sink) Check A/C in all three studio for appropriate show temperature
KEY GRIP Bleachers and Barres Studio A Tech table, light board, gels if needed (assisting LD if needed) Set up floor stage Lights
Clean bathroom (M) (empty trash, wipe down sink)
7:00PM Seated at Box Office / get printed will call list from SM
STRIKE THE SET: Close the House
Break down sound & light table
Start folding chairs down Return Walkies, props
Replace Studio A Stereo, connections to speaker/cords etc Sweep Studio A & B
Break down chairs/Bleachers Manage Studio C Performer Exit, remind to take all belongings Dry sweep
Remove all trash for JACK /clean BOTH bathrooms
Plug in phones / Turn OFF A/C / hang chimes
Inspect Jack closet for tidiness
Final Inspection Studio C (trash, stereo function and lost and found)
Break down BO/Cash/File DVD and tix sales to folder/ cell plug in Break down chairs/Bleachers Replace Barres to A
Start folding chairs Return floor lights
Open Curtains, remove door shades Cash Deposit to Office / Clean Lobby ; Vacuum Lobby
Replace Barres to Studio B (from C) Spot Wash Jack Floor
Lock all Doors
All Lights Out / Power off
Break down chairs/Bleachers Replace Barres to A
House Manager Responsibilities Contract to House Manage Scheduled shows Time management for show set up and strike Manage current work study and their assigned tasks Train new work study during your scheduled shows Over see box office Over see strike and final clean up
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SOUND Bleachers and Barres Studio A Remove Stereo in Studio A to closet Tech table set up, Sound Board Get CDs, review tech cues STRIKE Break down sound & light table Replace Studio A Stereo, connections to speaker/cords etc TEST all SOUND CARTS Sweep Studio A & B Remove all trash from JACK /clean BOTH bathrooms Inspect Jack closet for tidiness
BOX OFFICE Pull all curtains / cover all doors Assist bleacher if needed Jack cell phone duty Spot clean stage floor /mirrors Posters, programs, Set up Box Office, petty cash from office – put box office sign up and continue job Clean bathroom (W) (empty trash, wipe down sink) Check A/C in all three studio for appropriate show temperature Seated at Box Office I hr prior to the show / get printed will call list from HM During the show, fill in Income Report STRIKE Break down BO/Cash/File DVD and tix sales to folder/leave cell in cash box Break down chairs/Bleachers Replace Barres to A Open Curtains, remove door shades Cash Deposit to Office / Clean & Vacuum Lobby Lock all Doors
BACKSTAGE Set up Dancer Dressing Room sign / Pull lobby carpet Collect props Unplug phones and remove door chimes Dry sweep stage floor Move studio B Barres to C – big trash can to C Walkie Talkies, one for you one for Stage Manager / Yoga mats Introduce yourself to Artists – establish rules and such STRIKE Pull drapes and replace carpets to lobby Start folding chairs down Return Walkies, Return Props – nothing left behind! Break down chairs/Bleachers Manage Studio C Performer Exit, remind to take all belongings Dry sweep Plug in phones / Turn OFF A/C / hang chimes Final Inspection Studio C (trash, stereo function and lost and found)
KEY GRIP Bleachers and Barres Studio A Tech table, light board, gels if needed (assisting LD if needed) Set up floor stage Lights Clean bathroom (M) (empty trash, wipe down sink) Supervise Audience during show – no picture taking, climbing on the risers from the mirror side. STRIKE Start folding chairs Return floor lights Break down chairs / Bleachers Replace Barres to A Remove glow tape from floor Spot Wash Jack Floor All Lights Out / Power off
Master Phone list for Official Crew Rachel Pearl 239 – 980 – 0961
rpearl@joyofmotion.org
House Manger/ LD Damien Carter -202-352-0521
HM Saturdays
Damienpcarter@yahoo.com
Heather Doyle – 336-337-4295
HM (training to light)
heathergdoyle@gmail.com
Sara Coffey-864-617-1290
SM/LD Only in emergencies
Daniel Burkholder- 301-996-3797 LD Cheles Rhynes 301-887-1078 LD
sara.jane.coffey@gmail.com theplayground@mac.com
301-980-0966
crhynes@mason-rhynes.org
Videographer Kennen Cooley - 240-838-0710
videographer
Work Study Staff Allison (Allie) Bohm (HM) - 914-582-0170
allie.bohm@verizon.net
Patricia Rivas –571-426-6986 or 703-585-6305
ppat352@yahoo.com
Julia Braunmiller- 202-531-1132
juliabraunmiller@hotmail.com
Joy Nam- 202-436-6562
joybelle125@gmail.com
Tiffany Gabourel – 301- 437 – 1748
tgaboure@gmail.com
Keisha Guillory – 409-828-2771
Keishaguillory@gmail.com
Randall Jones - 773-814-9581
aerjones@gmail.com
Tynika Booth – 857-919-0232
t_booth05@yahoo.com
Royce Bable
roycebable@gmail.com
Malaika Scott 202-904-8440
malaika.scott@gmail.com
WORKSTUDY – if you are unable to attend a show, you are responsible for securing a replacement.