MeetingRIARoomsBrochure
2 www.riagb.org.ukria@riagb.org.ukKings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777 RIA Members can enjoy discounted rates to book a meeting or event space in our offices at Kings Buildings, Smith Square. Located in the heart of Westminster, the modern office space has a range of rooms available, whether you need a desk for casual 'hot-desking', or a smart meeting room or event space for more formal meetings. Our rooms are well suited to host: meetings; training; interviews; events and networking; off-sites; workshops; and presentationsto list just a few! Welcome to RIA Meeting Rooms
3 www.riagb.org.ukria@riagb.org.ukKings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777 • Air conditioning • Breakout areas Benefits / Key features • An AV screen with plug & play (HDMI) in each room • Elevator / Disabled access • Enjoy RIA discountedMemberrates • Access to drinks and light snacks in café area • WiFi access
4 www.riagb.org.ukria@riagb.org.ukKings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777 How to book If you would like to book a room, please enquire at: bookings@riagb.org.uk and we will be in touch as soon as possible. Are you a RIA Member? RIA Members benefit from special rates for room bookings. If you are a RIA member and would like to see the discounted rate card for rooms, please go to pages Opening8/9.hours are 09:00 - 17:00. For instructions on how to get to RIA, please go to Location and Contact Us on page 11.
5 www.riagb.org.ukria@riagb.org.ukKings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777 Meeting Rooms Max capacity: 6-8 persons Size: 3.3 x 4.6m Member rate: 30/hr Most suitable for: small physical, hybrid or virtual meetings Turing Max capacity: 8-10 persons Size: 4 x 4.6m Member rate: £35/hr Most suitable for: small physical, hybrid or virtual meetings Holmes Max capacity: 8-10 persons Size: 4.1 x 4.7m Member rate: £30/hr Most suitable for: small physical, hybrid or virtual meetings Young Max capacity: 8-10 persons Size: 4.2 x 4.6m Member rate: £35/hr Most suitable for: small physical, hybrid or virtual meetings Sharman
6 www.riagb.org.ukria@riagb.org.ukKings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777 Max capacity: 12 persons Size: 5.4 x 4.7m Member rate: £40/hr Most suitable for: physical, hybrid or virtual meetings or small networking events. Candfield Max capacity: 16 persons Size: 7.3 x 4.6m Member rate: £40/hr Most suitable for: medium-sized physical, hybrid or virtual meetings, small events. Holmes-Turing Max capacity: 16 persons Size: 7.5 x 4.6m Member rate: £40/hr Most suitable for: medium-sized physical, hybrid or virtual meetings, small events. Turing-Sharman Max capacity: 22 persons Size: 9.5 x 4.7m Member rate: £50/hr Most suitable for: medium-sized physical, hybrid or virtual meetings, small events Theatre set-up is also possible. Candfield-Young Meeting Rooms continued...
7 www.riagb.org.ukria@riagb.org.ukKings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777 Working & Event Spaces Capacity: 1-4 persons Member rate: £20 fee Most suitable for: individual working space or informal meetings. Cafe Co-working Max capacity: 100 persons Size: 9.5 x 11m Member rate: £65/hr Most suitable for: large physical, hybrid or virtual meetings and events. Hub Theatre - Informal setting Max capacity: 24 persons Size: 11.5 x 4.6m Member rate: £50/hr Most suitable for: board or large physical, hybrid or virtual meetings, networking events Theatre set-up is also possible. Boardroom Max capacity: 100 persons Size: 9.5 x 11m Member rate: £65/hr Most suitable for: large physical, hybrid or virtual meetings and events. Hub Theatre - Formal setting
8 www.riagb.org.ukria@riagb.org.ukKings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777 Rate Card (including lunch options) Room Capacity (m)Dimensions Member rate/hour Holmes 8 4 x 4.6 £35 Turing 6 3.3 x 4.6 £30 Sharman 8 4.2 x 4.6 £35 HolmesTuring 14 7.3 x 4.6 £40 TuringSharman 14 7.5 x 4.6 £40 Boardroom 24 11.5 x 4.6 £50 Boardroom - Theatre Style 40 11.5 x 4.6 £60 Candfield 10 5.4 x 4.7 £40 Young 8 4.1 x 4.7 £30 CandfieldYoung 22 9.5 x 4.7 £50 HubTheatre 80-100 9.5 x 11 £65 Cafe co-working 4 Plus Day delegate rate for catering/facilities Lunch Package Cost Budget Sandwich & Fruit £8.50 Standard Sandwich/Salad with crisps and sweet snacks £12.50 Premium Sandwich/Salad with extra appetisers/desserts £16.50
9 www.riagb.org.ukria@riagb.org.ukKings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777 Please contact us if you have any special or extra requirements for catering ALL PRICES ARE EXCLUSIVE OF VAT rate/hourCommercial Member half day rate9am-1pm or 1pm-5pm Member full day rate9am-5pm £70 £130 £250 £65 £105 £205 £70 £130 £250 £85 £145 £280 £85 £145 £280 £110 £180 £350 £130 £225 £440 £85 £140 £250 £65 £105 £205 £105 £180 £350 £130 £250 £490 £20 flat fee £20 flat fee £3 per person - up to half a day £5 per person - over four hours/ full day
10 www.riagb.org.ukria@riagb.org.ukKings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777 Terms & Conditions We will request a list of all attendees at least 24 hours before the meeting starts; The room must be hired to include meeting host arrival / departure times; We advise to leave at least 30mins set-up time before the actual meeting starts; Own laptops or tablets must be used to use the AV screens for video conference / presentations - N.B: your laptop requires an HDMI as well as USB port or Chargesconnection;will still apply if the booking is cancelled with less than 48 hours’ notice (24 hours if room only/no catering); Whilst every effort will be made to ensure that you will be able to use your preferred room, we reserve the right to alter a specified reserved meeting room; Meeting rooms can be booked up to 3 months in advance; Payment instructions: You will be invoiced at the time of booking and payment will be required within 30 days.
11 www.riagb.org.ukria@riagb.org.ukKings Buildings, 16 Smith Square, London SW1P 3HQ +44 (0)20 7201 0777 Location and Contact UsCONTACT Tel: +44 (0)20 7201 0777 Email: Website:bookings@riagb.org.ukwww.riagb.org.uk ADDRESS Kings Buildings 16 Smith Square London SW1P 3HQ RIA's Offices at the Kings Building are close to Westminster Underground Station (Jubilee and Circle & District lines) and Victoria Station (Circle and District lines and the Victoria line and Southern and Southeastern Trains). There are a limited number of charged parking spaces around Smith Square. There is also a QPark car park in Westminster.
