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Firstly, we want to say Congratulations on your engagement and this exciting new chapter in your lives. Planning a wedding can be quite the task sometimes. But at RayLen, we want to turn that daunting task into the start of the journey of a lifetime. Nestled in the foothills of Yadkin Valley, RayLen Vineyards features more than 100 acres of rolling hills with unforgettable views, a relaxing, family atmosphere, and some of North Carolina’s best award winning wines. From our unique Barrel Room to our large outdoor Pavilion, RayLen Vineyards offers multiple spaces that can be tailored to fit your special day. Work side by side with our talented and dedicated Event Coordinators to turn your dream wedding into a reality. Our promise to you is that your wedding day at RayLen will be nothing less than extraordinary!
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PACKAGE PRICE: $3,000 For the couple looking for the complete vineyard wedding experience. From sun up to sun down, enjoy your wedding day at RayLen with access to our entire property!
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Wedding Day Access Times: -11:00am access to the Eagle’s Suite Apartment for getting ready -1:00pm access for decorating -6:00pm wedding start time
-1 RayLen Venue Coordinator and 2 Bartenders on site during your event
-Tables and chairs (one time set-up
-Discount on wine purchases for your event -One year of Case Club Membership
and break-down)
-6, 8 foot tables -25, 60” round tables -160 white garden chairs
-1 hour of rehearsal time -Vineyard access for Engagement and Bridal Portrait sessions
-Wine Barrel Bar
-Full tasting for 2 to choose your wedding wine
-3 meetings with your RayLen Event Coordinator
-A case of wine is required for every 50 guests in attendance
PACKAGE PRICE: $1,500 For the couple looking for an intimate vineyard wedding experience. Celebrate your love among our beautiful vines with a small gathering of friends and family.
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-Vineyard access during Tasting Room hours (11:00am-6:00pm)
-Souvenir RayLen wine glass for each guest
-Ceremony and Reception site of your choice
-1 RayLen Venue Coordinator and 1 Bartender on site during your event
-Access to the Eagle’s Suite Apartment for getting ready -Tables and chairs for up to 35 guests (one time setup and breakdown) -1 hour of rehearsal time -4 bottles of wine
-Vineyard access for Engagement and Bridal Portrait sessions -Package CANNOT be booked on a Saturday or Sunday
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WHAT IS YOUR GUEST COUNT CAPACITY? This will depend on several factors, but based on our covered spaces and current table and chair inventory we can host up to 160 people for a seated reception in our Pavilion and up to 64 people in our Barrel Room. If you are interested in a larger guest count, please schedule a time to tour our spaces with our Event Coordinator to walk through all your event details. CAN I PROVIDE MY OWN ALCOHOL? Only RayLen wine may be served at your event. Beer may be served after 6pm in keg form only. If you wish to provide beer at your event you must use one of our preferred vendors listed on page 10 of this Guide CAN I USE MY OWN VENDORS? Yes, we welcome the opportunity to work with any vendor you'd like with a couple of exceptions. We do require you to use one of our preferred beer distributors should you wish to have beer. We also require that your caterer be approved by us before booking them. CAN I BRING MY OWN FOOD? All food must be provided by a licensed caterer. Unfortunately, we cannot allow home cooked food due to health and sanitation regulations. All caterers must be approved by your RayLen Venue Coordinator and must provide a copy of their catering license or certificate of insurance. You can view our list of preferred caterers on page 10 of this Guide. CAN VEHICLES BE LEFT OVERNIGHT? Yes! We want to make sure you and your guests all get home safely, so we do allow cars to be left on property overnight. Just keep in mind that our gates don't typically open until around 10:00am the next day.
DO I HAVE TO PURCHASE RAYLEN WINE FOR MY EVENT? We require one case of wine (12 bottles) per every 50 people in attendance. We offer 20% off cases and when you purchase your first case you will be entered into our Case Club membership for the year. DO YOU PROVIDE TABLES AND CHAIRS? Yes! We have white garden chairs as well as round and rectangle tables available for your event. WHO WILL SET UP THE EVENT SPACE? Our event staff members will be responsible for setting up our tables and chairs, as well as any other RayLen items, such as the barrel bar. You or your vendors will be responsible for the set up of any other rental and décor items. WHO IS RESPONSIBLE FOR CLEANUP? RayLen staff will break down all tables and chairs, dispose of all trash bags and perform the final cleaning. You’re required to clean up and collect your décor and personal items. Your caterer or other assigned group of people is responsible for clearing all dishes, food and trash from tables so you can collect table linens. We'll take care of the rest! HOW MUCH TIME DO I GET FOR SETUP AND CLEANUP? For the Full Wedding Package, you will have access for setup starting at 1pm on the day of your wedding and will have until midnight to clean up and depart. For the Intimate Wedding Package, you will have access starting at 11am on the day of your wedding for setup and will have until 6pm to clean up and depart. DO I HAVE TO HAVE A WEDDING PLANNER? We have found that couples who have a wedding coordinator tend to be less stressed out and are able to focus on enjoying their day. So we do require you to have at a professional wedding day coordinator. This person will be the point of contact for the day of your wedding for our team and your other vendors so you and your wedding party can relax and enjoy your day. RAYLEN VINEYARDS | WEDDING GUIDE | 7
ARE TABLE LINENS INCLUDED? Linens are not included in your rental rate, but we do have a few select options available for rent. DO YOU PROVIDE ANY TABLEWARE (PLATES, UTENSILS, ETC.)? We do not provide any tableware other that wine glasses for you and your guests to use during your event. You can typically rent these items from your caterer or purchase your own. DO WE GET TO KEEP THE PROVIDED WINE GLASSES? Wine glasses are included when you book our Intimate Wedding Package. With our Full Wedding Package you and your guests will get to use our RayLen logo wine glasses during your event at no charge. However, if you would like to take them home after the event, we do charge $2 per glass. They make great party favors!
DO YOU REQUIRE EVENT INSURANCE? Yes! An event insurance policy will give you peace of mind for all that you have invested in your wedding day. We typically recommend a policy through wedsafe.com. DO YOU HAVE SPACE FOR BRIDES AND GROOMS TO GET READY? We sure do! You will have access to our Eagle Suite Apartment which has a Bridal Suite room and a Groom Lounge room. Our suite also has 3 bathrooms, a living room area, and a full kitchen. We don’t allow cooking to take place in the apartment, but you are welcome to bring in food to enjoy while you get ready. Our wine is the only alcohol allowed in the apartment. RAYLEN VINEYARDS | WEDDING GUIDE | 8
Parking Attendant ..................................... $100 per Attendant Additional Event Staff .............................. $100 per Staff Member Souvenir RayLen Wine Glasses ............. $2 per Glass Empty Wine Barrels .................................. $25 per Barrel Cornhole Board Game............................... $15 per Set Black Table Linens ....................................$10 per Linen Burgundy Table Linens............................$10 per Linen Uplights .......................................................$10 per Light 5’ Wooden Photo Board ..........................$30 ADDITIONAL ITEMS COMING SOON!
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CATERERS
FOOD TRUCKS
Dine by Design dinebydesign.net (336) 778-0708 lori@dinebydesign.net
Twin City Minis (336) 430-0507 twincityminis@gmail.com
Five Loaves Catering fiveloavescatering.com (336) 721-1115 marlene@fiveloavescatering.com
Pepper Moon Catering peppermooncatering.com (336) 429-5597 bethann@peppermooncatering.com
BEER DISTRIBUTORS City Beverage citybeverage.com (336) 722-2774 citybeverage@yahoo.com *You must use City Beverage if you wish to serve beer at your event
West Coast Wanderer (303) 834-5984 westcoastwandererllc@outlook.com
Wicked Awesome Foods (828) 312-2628 wickedawesomefoodsnc@gmail.com BAKERIES The Humble Bee Shoppe thehumblebeeshoppe.co (336) 298-1321 hello@thehumblebeeshoppe.co
Maddie Cakes Bakery maddiecakescafe.com (336) 941-3294 maddiecakesbakery7@gmail.com Sweet Lucy Lou’s sweetlucylous.com (336) 491-9916 hello@sweetlucylous.com
EVENT RENTALS
ENTERTAINMENT/DJS
Party Makers Event Rentals partymakersgreensboro.com (336) 275-9171 info@partymakersgreensboro.com
A&A Disk Jockey aandadj.com (336) 292-5446 partypros@aandadj.com
Party Reflections partyreflections.com (336) 765-6560 info.ws@partyreflections.com
K2 Productions k2proweddings.com (336) 664-8036 amy@k2production.com
The Prettiest Pieces theprettiestpieces.com (336) 202-3758 info@theprettiestpieces.com
Triad DJ triaddj.com (336) 420-1563 chris@triaddj.com
FLORISTS
EVENT PLANNERS
Dahlia’s Floral Design dahlias-flowers.com (336) 293-7726 mail@dahlias-flowers.com
Coordinating Dreams coordinatingdreams.com (336) 473-2944 faye.coordinatingdreams@yahoo.com
Daly Floral Designs dalyfloraldesigns.com (336) 509-1020 dalyfloraldesigns@gmail.com
Katharine Mann Events katharinemannevents.com (336) 529-2725 katharine@katharinemannevents.com
Green Bee Floral Designs greenbeefloraldesigns.com (336) 794-6222 info@greenbeefloraldesigns.com
Lemons & Willow Event Management lemonsandwillowevents.com (828) 734-8910 taylor.rhyne@lemonsandwillowevents.com
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PHOTOGRAPHERS
VIDEOGRAPHERS
Ashley Foreman Productions ashleyforeman.com (919) 603-7839 Ashley@ashleyforeman.com
Aki Nakahira Films youtube.com/akinakahira (336) 486-2594 akihironakahira@gmail.com
Lionel Faith Photography lionelfaithphotography.com (336) 552-5310 lionelfaithphotography@gmail.com
K2 Productions k2proweddings.com (336) 664-8036 amy@k2production.com
Megan Travis Photography megantravisphotography.com (336) 420-0747 megan@megantravisphotography.com
Point200 Films point200.com (336) 312-0020 kasey@point200.com
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3577 US Highway 158 | Mocksville, NC 27028 | 336.998.3103 | raylenvineyards.com