AIESEC IG UPM 1415B SECOND CYCLE | JOB DESCRIPTIONS
your past does not equal your potential
MESSAGE | IGP My dearest AIESEC UPM, !
Role applications are here again! For the founding members, this cycle will be your fourth, for the Limitless your third, and for the Trailblazers your first. !
As you browse these job descriptions, keep in mind that you will be in these roles until May. Be on the look out for those that interest you the most, those you know you can commit to, those where you think you can grow and those that will bring out the worst in you and the best of you. Gather courage to apply for new roles, to dual-role and to apply for directorate roles; remember that only those that challenge you will change you. We don’t have to have it all figured out to move forward; that’s the beauty of AIESEC. !
Take time to read everything, ask questions, and together, we can take your AIESEC career further, and make AIESEC UPM bigger and better! Take pride in how far you have come, and believe in how far you can go. Choose to be brilliant. !
Don’t play safe, don’t settle, say yes, be limitless and trailblaze.
reanne
1415B STRUCTURE
SUMMARY OF ROLES OGCDP EP MANAGERS !
IGCDP PROGRAM DIRECTOR ACCOUNT MANAGERS EP MANAGERS !
XMKTG ACCOUNTS OFFICER DESIGN OFFICERS PROMOTIONS OFFICER
TM HRM DIRECTOR HRM OFFICERS MID DIRECTOR MID OFFICERS !
FLA IGP DIRECTOR COLLECT&DISTRIB OFFICERS ORDERS&PROMOS OFFICERS PROCUREMENT OFFICERS ACCOUNT MANAGERS
LEGEND # NUMBER OF MEMBERS IN ROLE ELD AIESEC EXPERIENCE LEVEL DUR DURATION OF ROLE ACC ACCOUNTABLE TO CON CONSULTS WITH (R) REQUIRED (P) PREFERRED
your dreams will get trampled and people without a light like yours will no doubt try to burn them but if you will it, your ambitions will withstand the flames (c) Marga Salvador
OGCDP OUTGOING GLOBAL COMMUNITY DEVELOPMENT PROGRAMME
MESSAGE | IG VP OGCDP We touch people's lives in many ways and sometimes we create change without us knowing. In times that we are aware, the feeling is indescribable. Join OGCDP and be an enabler for people to experience a life-changing journey! !
Meet new people in and outside UPM. Learn to manage your time better and learn how to hold events. And of course, develop your own individuality. !
“Life is not about the destination but the people we touch along the way.�
christiane
OGCDP | EP MANAGER # 12 | ELD TMP | DUR JAN-MAY | ACC IGVP OGCDP | CON OGCDP TM XMKTG RESPONSIBLE FOR MANAGING EPS FROM ACRBI TO REINTEGRATION WHILE MAINTAINING QUALITY SERVICE. ENSURING RAMARE GOALS ARE MET AND ENTITY GROWTH IS ACHIEVED.
AREAS OF RESPONSIBILITY
| RAISING, MATCHING, REALIZATION, REINTEGRATION OF EXCHANGE PARTICIPANTS | EXPO DELIVERY | | ORGANIZING AMBASSADORS’ DAY, FAREWELL & WELCOME DINNERS | CREATION OF EP KITS | !
PROFILE
| XPP KNOWLEDGE (P) | WILLING TO BE COACHED AND MENTORED (R) | ATTENDANCE IN DEPT AND ENTITY EVENTS (R) | ELEMENTARY KNOWLEDGE ON EXPA (P) | KNOWLEDGE ON CUSTOMER FLOW (P) | | RESPONSIVE, IMPARTIAL, INTUITIVE (R) | SYSTEMS CREATION SKILLS (P) | !
OPPORTUNITIES FOR GROWTH
| PUBLIC SPEAKING SKILLS | INTERPERSONAL SKILLS | NETWORK GROWTH | EVENTS MANAGEMENT | | CRISIS MANAGEMENT | WORKLOAD MANAGEMENT | ADVANCED KNOWLEDGE ON EXCHANGE OPERATIONS | COMMUNICATION SKILLS | ADVANCED EXPA SKILLS |
OGCDP | EP MANAGER # 12 | ELD TMP | DUR JAN-MAY | ACC IGVP OGCDP | CON OGCDP TM XMKTG RESPONSIBLE FOR MANAGING EPS FROM ACRBI TO REINTEGRATION WHILE MAINTAINING QUALITY SERVICE. ENSURING RAMARE GOALS ARE MET AND ENTITY GROWTH IS ACHIEVED.
OBLIGATIONS
EXCHANGE MANAGEMENT | CREATING A SHORTLIST OF TNS FOR EPS | | ORIENTING EPS OF XPP | IN CHARGE OF EP FROM ACRBI TO REINTEGRATION | SERVICING | ORGANIZE EITHER AMBIES DAY, EP KIT, FAREWELL & WELCOME DINNERS | EXPO DELIVERY | FACILITATE AT LEAST ONE EXPO | !
EXPECTED OUTPUT
| REGULAR UPDATES TO IGVPOGCDP | SUCCESSFUL AMBASSADORS DAY | SUCCESSFUL FAREWELL & WELCOME DINNERS | COST-EFFICIENT PERSONALIZED EP KITS | RAISED, MATCHED AND REALIZED EPS | REINTEGRATED RETURNEES | EP DOCUMENTATION PACK | PRE DURING POST EXCHANGE SURVEYS | REGULARLY UPDATED EP TRACKERS | SUCCESSFUL EXPO DELIVERIES | !
MEASURES OF SUCCESS
| MATCHED, REALIZED 2 EPS | DELIVERED 1 MINI EXPO | CONDUCT 2 ACRBIS | EP SATISFACTION |
IGCDP INCOMING GLOBAL COMMUNITY DEVELOPMENT PROGRAMME
MESSAGE | IGCDP If you are interested in practicing sales marketing, IGCDP has sales roles especially for you! Undergo sales training and be good to go for your sales meetings with NGOs and other non-corporate companies. !
IGCDP is also the department where you get to see the international aspect of the organization. Be an EP Manager here and you will interact and help international interns who will visit our country for GCDP. !
Or better yet, apply for Program Director and oversee all these! Be in charge of IGCDP operations, entity growth and your members’ development!
IGCDP | PROGRAM DIRECTOR # 1 | ELD TLP | DUR JAN-MAY | ACC IGP | CON EB, IG COACH
RESPONSIBLE FOR DELIVERING IGCDP, OVERSEEING ACQUIREMENT OF TNS, MANAGING AND SERVICING OF EPS, ENSURES TN & EP SATISFACTION AND OVERALL ENTITY GROWTH.
AREAS OF RESPONSIBILITY
| MANAGING THE IGCDP TEAM | OVERSEEING AND STREAMLINING ALL IGCDP OPERATIONS | | SYNERGY WITH OGCDP, FLA | TRACKING MEMBER AND PROGRAM GROWTH | SYSTEMS CREATION | !
PROFILE
| XPP KNOWLEDGE (P) | WILLING TO BE COACHED AND MENTORED (R) | ATTENDANCE IN DEPT AND ENTITY EVENTS (R) | ADVANCED KNOWLEDGE ON EXPA (P) | KNOWLEDGE ON CUSTOMER FLOW (P) | | EXCELLENT GRASP OF AIESEC BRAND (R) | SYSTEMS CREATION SKILLS (P) | GOOD COMMUNICATION SKILLS (R) | GOOD CRISIS MANAGEMENT SKILLS (P) | PROACTIVE, PERSISTENT, INNOVATIVE, FLEXIBLE | !
OPPORTUNITIES FOR GROWTH
| INTERPERSONAL SKILLS | TEAM MANAGEMENT | STRESS MANAGEMENT | | CRISIS MANAGEMENT | WORKLOAD MANAGEMENT | ADVANCED KNOWLEDGE ON EXCHANGE OPERATIONS | TIME MANAGEMENT | STRATEGIC MANAGEMENT | TALENT MANAGEMENT |
IGCDP | PROGRAM DIRECTOR # 1 | ELD TLP | DUR JAN-MAY | ACC IGP | CON EB, IG COACH
RESPONSIBLE FOR DELIVERING IGCDP, OVERSEEING ACQUIREMENT OF TNS, MANAGING AND SERVICING OF EPS, ENSURES TN & EP SATISFACTION AND OVERALL ENTITY GROWTH.
OBLIGATIONS
TEAM MANAGEMENT TRACK MEMBER GROWTH | ENSURE STRONG PIPELINE | PROGRAM GROWTH & DIRECTION ENSURE QUALITY SERVICING; HOUSING AND PICK UP | | TRACKING RAMARE | SYNERGY WITH OGCDP, FLA | SYSTEMS CREATION | !
EXPECTED OUTPUT
| WEEKLY UPDATES TO IGP | SIGNED TN ACCOUNTS | REALIZED EPS | UPDATED NATIONAL CLEARING LIST | UPDATED TN/EP TRACKERS | SUCCESSFUL WELCOME AND FAREWELL DINNERS | | TN/EP LEADS GENERATION | TRACKING SYSTEM | !
MEASURES OF SUCCESS
| MEMBER SATISFACTION | EP SATISFACTION | TN SATISFACTION | STRONG PROGRAM PIPELINE | | CONVERSION RATE FROM TAPPED TO SIGNED TNS | CONVERSION RATE FROM INTERESTED TO SATISFIED EP | SALES & EXCHANGE KNOWLEDGE & EXPERIENCE OF MEMBERS |
IGCDP | ACCOUNT MANAGER # 4 | ELD TMP | DUR JAN-MAY | ACC IGCDP DIR | CON IGCDP XMKTG RESPONSIBLE FOR DELIVERING IGCDP, OVERSEEING ACQUIREMENT OF TNS, MANAGING AND SERVICING OF EPS, ENSURES TN & EP SATISFACTION AND OVERALL ENTITY GROWTH.
AREAS OF RESPONSIBILITY
| TN ACQUIREMENT | PARTNERSHIP DEVELOPMENT | BRAND MANAGEMENT | !
PROFILE
| EXCELLENT COMMUNICATION SKILLS (R) | KNOWLEDGE OF THE AIESEC BRAND (R) | | KNOWLEDGE OF THE EXCHANGE PROCESS (P) | GOOD PRESENTATION SKILLS (R) | | AVAILABLE FOR SALES MEETINGS | PROACTIVE, PERSISTENT, WILLING TO LEARN | !
OPPORTUNITIES FOR GROWTH
| BUSINESS DEVELOPMENT | BRAND MANAGEMENT | CUSTOMER RELATIONSHIP MANAGEMENT | | SALES DELIVERY | SALES & MARKETING SKILLS | PUBLIC RELATIONS | NETWORKING | | ADVANCED KNOWLEDGE OF AIESEC EXCHANGE OPERATIONS |
IGCDP | ACCOUNT MANAGER # 4 | ELD TMP | DUR JAN-MAY | ACC IGCDP DIR | CON IGCDP XMKTG RESPONSIBLE FOR DELIVERING IGCDP, OVERSEEING ACQUIREMENT OF TNS, MANAGING AND SERVICING OF EPS, ENSURES TN & EP SATISFACTION AND OVERALL ENTITY GROWTH.
OBLIGATIONS
| DELIVER SALES PRESENTATIONS TO POTENTIAL TNS | LEADS GENERATION | SYSTEMS CREATION | | SIGNING AND RAISING TNS | CO-CREATING INTERNSHIPS | UPDATING TN TRACKER | CONDUCTS CUSTOMER RELATIONSHIP MANAGEMENT | ENSURES TN SATISFACTION | !
EXPECTED OUTPUT
| WEEKLY UPDATES TO IGCDP PROGRAM DIRECTOR | SIGNED TN ACCOUNTS | UPDATED NATIONAL CLEARING LIST | UPDATED TN TRACKERS | LEADS LIST | !
MEASURES OF SUCCESS
| TN SATISFACTION | CONVERSION RATE FROM TAPPED TO SIGNED TNS | NUMBER OF REFERRALS | | COLLECTION OF TN FEE | NUMBER OF SALES MEETINGS | NUMBER OF MOAS SIGNED |
IGCDP | EP MANAGER
# 5 | ELD TMP | DUR JAN-MAY | ACC IGCDP DIR | CON IGCDP XMKTG
RESPONSIBLE FOR DELIVERING IGCDP, ACQUIREMENT OF TNS, MANAGING AND SERVICING OF EPS, ENSURES TN & EP SATISFACTION AND OVERALL ENTITY GROWTH.
AREAS OF RESPONSIBILITY
| INVITING, RAISING, MATCHING, REALIZATION OF EXCHANGE PARTICIPANTS | SERVICING | | ORGANIZING EP LEAD PROGRAMS, WELCOME & FAREWELL DINNERS | CREATION OF EP KITS | !
PROFILE
| XPP KNOWLEDGE (P) | WILLING TO BE COACHED AND MENTORED (R) | ATTENDANCE IN DEPT AND ENTITY EVENTS (R) | ELEMENTARY KNOWLEDGE ON EXPA (P) | KNOWLEDGE ON CUSTOMER FLOW (P) | | RESPONSIVE, IMPARTIAL, INTUITIVE (R) | SYSTEMS CREATION SKILLS (P) | !
OPPORTUNITIES FOR GROWTH
| ORGANIZATIONAL SKILLS | INTERPERSONAL SKILLS | INTERNATIONAL NETWORK GROWTH | EVENTS MANAGEMENT | CRISIS MANAGEMENT | WORKLOAD MANAGEMENT | ADVANCED KNOWLEDGE ON EXCHANGE OPERATIONS | COMMUNICATION SKILLS | ADVANCED EXPA SKILLS |
IGCDP | EP MANAGER
# 5 | ELD TMP | DUR JAN-MAY | ACC IGCDP DIR | CON IGCDP XMKTG
RESPONSIBLE FOR DELIVERING IGCDP, ACQUIREMENT OF TNS, MANAGING AND SERVICING OF EPS, ENSURES TN & EP SATISFACTION AND OVERALL ENTITY GROWTH.
OBLIGATIONS
EXCHANGE MANAGEMENT | CREATING A SHORTLIST OF EPS FOR TNS | | ORIENTING EPS OF XPP | IN CHARGE OF EP FROM INVITATION TO DEPARTURE | SERVICING | AIRPORT PICK UPS | ORGANIZE EP LEAD, EP KIT, WELCOME & FAREWELL DINNERS | !
EXPECTED OUTPUT
| REGULAR UPDATES TO IGCDP PROGRAM DIR | SUCCESSFUL EP LEAD PROGRAM | SUCCESSFUL FAREWELL & WELCOME DINNERS | COST-EFFICIENT PERSONALIZED EP KITS | RAISED, MATCHED, REALIZED, SERVICED EPS | EP DOCUMENTATION PACK | PRE DURING POST EXCHANGE SURVEYS | | PRE EXCHANGE INTERVIEW | REGULARLY UPDATED TN/EP TRACKERS | !
MEASURES OF SUCCESS
| INTERVIEWED, MATCHED, REALIZED, SERVICED EPS | CONDUCT INTERVIEWS | EP SATISFACTION |
XMKTG EXCHANGE MARKETING
MESSAGE | XMKTG DIRECTOR Interested in inspiring others to go on exchange? Join marketing to express your creative juices on the campaign for summer peak! !
Learn to work well with a team and grow as an individual as well. A number of learning sessions and bonding moments await you.
XMKTG | ACCOUNTS OFFICER # 1 | ELD TMP | DUR JAN-MAY | ACC XMKTG DIR | CON XMKTG OGCDP IN CHARGE OF CREATING AND HANDLING SIGN-UP FORMS AND OVERSEEING TURNOVERS. MARKETING TEAM IS RESPONSIBLE FOR THE ENTIRE MARKETING PROCESS FROM MARKET RESEARCH TO CAMPAIGN EXECUTION, ACCOUNTS MANAGEMENT AND ORGANIZING EXCHANGE PROGRAM ORIENTATIONS.
AREAS OF RESPONSIBILITY | PROJECT MANAGEMENT | BRAND MANAGEMENT | MARKETING MANAGEMENT | ACCOUNTS MANAGEMENT | CUSTOMER RELATIONSHIP MANAGEMENT | COMMUNICATIONS MANAGEMENT | | PUBLIC RELATIONS | DATA MANAGEMENT | SERVICING |
!
PROFILE | ADVANCED KNOWLEDGE IN MARKETING (R) | ADVANCED KNOWLEDGE OF EXCHANGE PROCESS (R) | EASILY REACHABLE THROUGH ALL COMMUNICATION CHANNELS | RESPECT FOR DEADLINES | EXCELLENT TIME MANAGEMENT SKILLS (R) | NON-FAULTY INTERNET (R) | ADVANCED KNOWLEDGE OF THE AIESEC BRAND | EXCELLENT ORAL & WRITTEN COMMUNICATION (P) | EXCELLENT ORGANIZATIONAL SKILLS (R) | | PROFICIENCY IN GOOGLE DOCS & MS EXCEL (R) | DETAIL-ORIENTED, PROACTIVE, RELIABLE |
!
OPPORTUNITIES FOR GROWTH | PROJECT MANAGEMENT | ACCOUNTS MANAGEMENT | MARKETING SKILLS | EXCHANGE KNOWLEDGE | WORKLOAD MANAGEMENT | TIME MANAGEMENT | COMMUNICATION SKILLS | PERSONAL EFFECTIVENESS
XMKTG | ACCOUNTS OFFICER # 1 | ELD TMP | DUR JAN-MAY | ACC XMKTG DIR | CON XMKTG OGCDP IN CHARGE OF CREATING AND HANDLING SIGN-UP FORMS AND OVERSEEING TURNOVERS. MARKETING TEAM IS RESPONSIBLE FOR THE ENTIRE MARKETING PROCESS FROM MARKET RESEARCH TO CAMPAIGN EXECUTION, ACCOUNTS MANAGEMENT AND ORGANIZING EXCHANGE PROGRAM ORIENTATIONS.
OBLIGATIONS | CREATION OF PUBLICATION MATERIALS AND OTHER COLLATERALS ACCORDING TO XMKTG’S DISCUSSIONS | BRAND CONSISTENCY AND ALIGNMENT | MAINTAIN PROMOTIONAL MATERIALS AND COLLATERALS AESTHETICALLY PLEASING | WEEKLY UPDATES TO XMKTG DIRECTOR | CONSTANT COLLABORATION WITH ENTIRE XMKTG |
!
EXPECTED OUTPUT | MARKETING PLAN | MARKET RESEARCH | COMMUNICATION PLAN | BRAND CONSISTENCY | PROMOTIONAL TIMELINE | INFORMATIVE AND EFFECTIVE PROMOTIONAL MATERIALS | DIVERSE AND WIDE MARKET REACH | BRAND CREATION, CAMPAIGN CREATION & EXECUTION |
!
MEASURES OF SUCCESS | WIDE MARKET REACH, NUMBER OF SIGN UPS | NUMBER OF ORIENTATION ATTENDEES | PERSONAL EFFECTIVENESS | TEAM SYNERGY | SUCCESSFUL ORIENTATIONS | 5% TURNOVER RATE FROM REACH TO SIGN-UPS | 80% TURNOVER RATE FROM SIGN UPS TO EXPO | 50% TURNOVER RATE FROM EXPO TO ACRBI |
XMKTG | DESIGN OFFICER # 4 | ELD TMP | DUR JAN-MAY | ACC XMKTG DIR | CON XMKTG OGCDP IN CHARGE OF CREATING ALL PUBLICATION MATERIALS ACCORDING TO THE ENTIRE TEAM’S CONCEPTUALIZATION. MARKETING TEAM IS RESPONSIBLE FOR THE ENTIRE MARKETING PROCESS FROM MARKET RESEARCH TO CAMPAIGN EXECUTION, ACCOUNTS MANAGEMENT AND ORGANIZING EXCHANGE PROGRAM ORIENTATIONS.
AREAS OF RESPONSIBILITY
| PROJECT MANAGEMENT | BRAND MANAGEMENT | MARKETING MANAGEMENT | PRODUCT POSITIONING | CREATIVES AND DESIGN | COMMUNICATIONS MANAGEMENT | CUSTOMER RECEPTION | !
PROFILE
ADVANCED KNOWLEDGE IN MARKETING (R) | ADVANCED KNOWLEDGE OF EXCHANGE PROCESS (R) | EASILY REACHABLE THROUGH ALL COMMUNICATION CHANNELS | RESPECT FOR DEADLINES | EXCELLENT TIME MANAGEMENT SKILLS (R) | NON-FAULTY INTERNET (R) | ADVANCED KNOWLEDGE OF THE AIESEC BRAND | EXCELLENT COLOR COORDINATION (P) | CREATIVITY IN PROFESSIONALISM (P) | ORGANIZED (R) | PROFICIENCY IN ADOBE PHOTOSHOP | !
OPPORTUNITIES FOR GROWTH
| PROJECT MANAGEMENT | CREATIVITY | MARKETING SKILLS | EXCHANGE KNOWLEDGE | WORKLOAD MANAGEMENT | TIME MANAGEMENT | COMMUNICATION SKILLS | PERSONAL EFFECTIVENESS
XMKTG | DESIGN OFFICER # 4 | ELD TMP | DUR JAN-MAY | ACC XMKTG DIR | CON XMKTG OGCDP IN CHARGE OF CREATING ALL PUBLICATION MATERIALS ACCORDING TO THE ENTIRE TEAM’S CONCEPTUALIZATION. MARKETING TEAM IS RESPONSIBLE FOR THE ENTIRE MARKETING PROCESS FROM MARKET RESEARCH TO CAMPAIGN EXECUTION, ACCOUNTS MANAGEMENT AND ORGANIZING EXCHANGE PROGRAM ORIENTATIONS.
OBLIGATIONS | CREATION OF PUBLICATION MATERIALS AND OTHER COLLATERALS ACCORDING TO XMKTG’S DISCUSSIONS | BRAND CONSISTENCY AND ALIGNMENT | MAINTAIN PROMOTIONAL MATERIALS AND COLLATERALS AESTHETICALLY PLEASING | WEEKLY UPDATES TO XMKTG DIRECTOR | CONSTANT COLLABORATION WITH ENTIRE XMKTG |
!
EXPECTED OUTPUT | MARKETING PLAN | MARKET RESEARCH | COMMUNICATION PLAN | BRAND CONSISTENCY | PROMOTIONAL TIMELINE | INFORMATIVE AND EFFECTIVE PROMOTIONAL MATERIALS | DIVERSE AND WIDE MARKET REACH | BRAND CREATION, CAMPAIGN CREATION & EXECUTION |
!
MEASURES OF SUCCESS | WIDE MARKET REACH, NUMBER OF SIGN UPS | NUMBER OF ORIENTATION ATTENDEES | PERSONAL EFFECTIVENESS | TEAM SYNERGY | SUCCESSFUL ORIENTATIONS | 5% TURNOVER RATE FROM REACH TO SIGN-UPS | 80% TURNOVER RATE FROM SIGN UPS TO EXPO | 50% TURNOVER RATE FROM EXPO TO ACRBI |
XMKTG | PROMOS OFFICER # 1 | ELD TMP | DUR JAN-MAY | ACC XMKTG DIR | CON XMKTG OGCDP
IN CHARGE HANDLING ALL SOCIAL MEDIA ACCOUNTS OF THE IG AND COPYWRITING PROMOTIONAL MATERIALS ACCORDING TO THE ENTIRE TEAM’S CONCEPTUALIZATION. MARKETING TEAM IS RESPONSIBLE FOR THE ENTIRE MARKETING PROCESS FROM MARKET RESEARCH TO CAMPAIGN EXECUTION, ACCOUNTS MANAGEMENT AND ORGANIZING EXCHANGE PROGRAM ORIENTATIONS.
AREAS OF RESPONSIBILITY
| PROJECT MANAGEMENT | BRAND MANAGEMENT | MARKETING MANAGEMENT | PRODUCT POSITIONING | SOCIAL MEDIA MANAGEMENT | MARKET INTELLIGENCE | COMMUNICATIONS MANAGEMENT | !
PROFILE
| ADVANCED KNOWLEDGE IN MARKETING (R) | ADVANCED KNOWLEDGE OF EXCHANGE PROCESS (R) | EASILY REACHABLE THROUGH ALL COMMUNICATION CHANNELS | RESPECT FOR DEADLINES | | EXCELLENT TIME MANAGEMENT SKILLS (R) | NON-FAULTY INTERNET (R) | ADVANCED KNOWLEDGE OF THE AIESEC BRAND | EXCELLENT WRITTEN AND ORAL COMMUNICATION SKILLS (R) | BASIC KNOWLEDGE OF DATA ANALYSIS (P) | !
OPPORTUNITIES FOR GROWTH
| PROJECT MANAGEMENT | CREATIVITY | MARKETING SKILLS | EXCHANGE KNOWLEDGE | WORKLOAD MANAGEMENT | TIME MANAGEMENT | COMMUNICATION SKILLS | PERSONAL EFFECTIVENESS
XMKTG | PROMOS OFFICER # 1 | ELD TMP | DUR JAN-MAY | ACC XMKTG DIR | CON XMKTG OGCDP
IN CHARGE HANDLING ALL SOCIAL MEDIA ACCOUNTS OF THE IG AND COPYWRITING PROMOTIONAL MATERIALS ACCORDING TO THE ENTIRE TEAM’S CONCEPTUALIZATION. MARKETING TEAM IS RESPONSIBLE FOR THE ENTIRE MARKETING PROCESS FROM MARKET RESEARCH TO CAMPAIGN EXECUTION, ACCOUNTS MANAGEMENT AND ORGANIZING EXCHANGE PROGRAM ORIENTATIONS.
OBLIGATIONS
| HANDLING OF ALL SOCIAL MEDIA ACTIVITY RELATED TO EXCHANGE | ENSURE COPYWRITING IN PROMOTIONAL MATERIALS IS ALIGNED TO AIESEC BRAND | WEEKLY UPDATES TO XMKTG DIRECTOR | | CONCEPTUALIZATION OF MARKETING PLAN | SPEARHEADS MARKET RESEARCH | BRAND CREATION, CAMPAIGN CREATION & EXECUTION | ORIENTATIONS ORGANIZATION |
!
EXPECTED OUTPUT
| MARKETING PLAN | MARKET RESEARCH | COMMUNICATION PLAN | BRAND CONSISTENCY | PROMOTIONAL TIMELINE | INFORMATIVE AND EFFECTIVE COPYWRITING | DIVERSE AND WIDE MARKET REACH | SUCCESSFUL EXCHANGE PROGRAM ORIENTATIONS |
!
MEASURES OF SUCCESS
| WIDE VIRTUAL MARKET REACH | NUMBER OF SIGN UPS | NUMBER OF ORIENTATION ATTENDEES | PERSONAL EFFECTIVENESS | TEAM SYNERGY | SUCCESSFUL ORIENTATIONS | 5% TURNOVER RATE FROM REACH TO SIGN-UPS | 80% TURNOVER RATE FROM SIGN UPS TO EXPO | 50% TURNOVER RATE FROM EXPO TO ACRBI |
TM TALENT MANAGEMENT
MESSAGE | IG VP TM I'm actually really excited (and a bit scared, but they say great things can be a little scary...hehe) to start operations with this new structure next cycle! I can enumerate a number of qualifications that are in my head for future TM officers - smart, organized, etc., but I guess what AIESEC UPM - TM needs are people who care for the development and culture of its members. For those who want to apply but feels like they don't know what these JDs mean or are scared (especially those who wanna apply for a TL position), it's okay, I'll guide you through it and we will learn together!
jana
TM | DIRECTOR FOR HRM # 1 | ELD TLP | DUR JAN-MAY | ACC IGVP TM | CON EB TLS
THE DIRECTOR FOR HUMAN RESOURCE MANAGEMENT MANAGES THE HUMAN RESOURCE TOOLS THAT THE IG WILL IMPLEMENT IN THE COMING SEMESTER. THIS INCLUDES MEMBER POLICIES, ROLE AND TEAM FEEDBACK SYSTEM, ASSOCIATE MEMBERSHIP, RETURNEE AND TRANSFEREE SYSTEMS. HE/SHE ALSO TAKES CARE OF THE MEMBER DATABASE.
AREAS OF RESPONSIBILITY
| DELIVERY | TEAM MANAGEMENT | COACHING & DEVELOPMENT | CUSTOMER RELATIONS AND SUPPORT | TALENT MANAGEMENT | INFORMATION MANAGEMENT | STRATEGY MANAGEMENT | !
PROFILE
| EASILY REACHABLE THROUGH ALL COMMUNICATION CHANNELS ESPECIALLY TEXT AND ONLINE CHANNELS | BASIC KNOWLEDGE OF AIESEC ELD PROGRAMS AND OPERATIONS | HIGH EMOTIONAL INTELLIGENCE | ORGANIZED | PROACTIVE | RESOURCEFUL | DRIVEN | DECISIVE | !
OPPORTUNITIES FOR GROWTH
| PEOPLE AND COMMUNICATION SKILLS | ADVANCED KNOWLEDGE OF TM PROCESSES | ADVANCED KNOWLEDGE OF AIESEC ELD PROGRAMS & CORRESPONDING OPERATIONS | DATABASE MANAGEMENT | TIME MANAGEMENT | STRESS MANAGEMENT | KNOW MORE ABOUT THE MEMBERS |
TM | DIRECTOR FOR HRM # 1 | ELD TLP | DUR JAN-MAY | ACC IGVP TM | CON EB TLS
THE DIRECTOR FOR HUMAN RESOURCE MANAGEMENT MANAGES THE HUMAN RESOURCE TOOLS THAT THE IG WILL IMPLEMENT IN THE COMING SEMESTER. THIS INCLUDES MEMBER POLICIES, ROLE AND TEAM FEEDBACK SYSTEM, ASSOCIATE MEMBERSHIP, RETURNEE AND TRANSFEREE SYSTEMS. HE/SHE ALSO TAKES CARE OF THE MEMBER DATABASE.
OBLIGATIONS | EVALUATES AND REVISES MEMBER POLICIES | PIONEERS ROLE AND TEAM FEEDBACK SYSTEM IN THE IG | HANDLES ASSOCIATE MEMBERSHIP, RETURNEE AND TRANSFEREE SYSTEM | | FACILITATES INFORMATION MANAGEMENT WITHIN THE IG ABOUT SYSTEMS | SPEARHEADS EDUCATION ON MEMBER POLICIES AND FEEDBACK SYSTEM IN THE IG | MANAGES IG DATABASE | PRESENT IN TM TEAM LEADER AND DEPARTMENT MEETINGS | ENSURES REAFFIRMATION POLICIES IN THE IG |
!
EXPECTED OUTPUT | MEMBER POLICY (MMRP) AND IMPLEMENTATION PLAN | ROLE AND TEAM FEEDBACK SYSTEM AND IMPLEMENTATION PLAN | WELL-INDUCTED ASSOCIATE MEMBERS, RETURNEES AND TRANSFEREES | ORGANIZED AND COMPLETE MEMBER AND ALUMNI DATABASE | WEEKLY UPDATES TO IGVP TM
!
MEASURES OF SUCCESS | MEMBER POLICY (MMRP) FOLLOWED BY THE IG | WELL-INFORMED MEMBERS RE: POLICIES | WELL-EXECUTED ROLE AND TEAM FEEDBACK SYSTEM | WELL-INDUCTED ASSOCIATE MEMBERS, RETURNEES AND TRANSFEREES | ORGANIZED AND COMPLETE MEMBER AND ALUMNI DATABASE | ALL ALLOCATED MEMBERS HAVE REAFFIRMED | MEASURES OF SUCCESS ARE NOT FINAL AND SUBJECT TO REASSESSMENT AND REFINEMENT AFTER SELECTION THE OFFICER IS EXPECTED TO BE PRESENT AT SEM PLANNING THIS OFFICER SHOULD ALWAYS THINK OUT-OF-THE-BOX ESPECIALLY WHEN IT COMES TO MEMBER POLICY IMPLEMENTATION. THIS ROLE WILL BE HANDLING INFORMATION THAT IS NOT FOR EVERYONE SO DEMONSTRATING INTEGRITY IS A MUST.
TM | HRM OFFICER
# 4 | ELD TMP | DUR JAN-MAY | ACC IGVP TM, HRM DIR | CON EB TLS
THE HUMAN RESOURCE MANAGEMENT OFFICERS FACILITATE THE EDUCATION OF THE HUMAN RESOURCE TOOLS THAT THE IG WILL IMPLEMENT IN THE COMING SEMESTER. THIS INCLUDES MEMBER POLICIES, ROLE AND TEAM FEEDBACK SYSTEM, ASSOCIATE MEMBERSHIP, RETURNEE AND TRANSFEREE SYSTEMS. HE/SHE ALSO TAKES CARE OF THE MEMBER DATABASE.
AREAS OF RESPONSIBILITY
| DELIVERY | COACHING & DEVELOPMENT | CUSTOMER RELATIONS & SUPPORT | | TALENT MANAGEMENT | INFORMATION MANAGEMENT | !
PROFILE
| EASILY ACCESSIBLE VIA ALL COMMUNICATION CHANNELS (ESPECIALLY VIA TEXT AND ONLINE CHANNELS) | BASIC KNOWLEDGE OF AIESEC ELD PROGRAMS AND OPERATIONS | PEOPLE SKILLS | ORGANIZED | PROACTIVE | DRIVEN | !
OPPORTUNITIES FOR GROWTH
| PEOPLE AND COMMUNICATION SKILLS | OPPORTUNITY TO KNOW MORE ABOUT THE MEMBERS | ADVANCED KNOWLEDGE ON TM PROCESSES | ADVANCED KNOWLEDGE ON AIESEC ELD PROGRAMS AND ITS RESPECTIVE OPERATIONS | DATABASE MANAGEMENT |
TM | HRM OFFICER
# 4 | ELD TMP | DUR JAN-MAY | ACC IGVP TM, HRM DIR | CON EB TLS
THE HUMAN RESOURCE MANAGEMENT OFFICERS FACILITATE THE EDUCATION OF THE HUMAN RESOURCE TOOLS THAT THE IG WILL IMPLEMENT IN THE COMING SEMESTER. THIS INCLUDES MEMBER POLICIES, ROLE AND TEAM FEEDBACK SYSTEM, ASSOCIATE MEMBERSHIP, RETURNEE AND TRANSFEREE SYSTEMS. HE/SHE ALSO TAKES CARE OF THE MEMBER DATABASE.
OBLIGATIONS
| GIVES INPUTS ON REVISION AND IMPLEMENTATION OF MEMBER POLICES | EXECUTES ROLE AND TEAM FEEDBACK SYSTEM IN THE IG | HANDLES ASSOCIATE MEMBERSHIP, RETURNEE AND TRANSFEREE SYSTEM | DOES EDUCATION ON MEMBER POLICIES AND FEEDBACK SYSTEM IN THE IG | MANAGES THE IG DATABASE | PRESENT IN DEPARTMENT MEETINGS | EXECUTES REAFFIRMATION POLICIES IN THE IG |
!
EXPECTED OUTPUT
| MEMBER POLICY (MMRP) AND IMPLEMENTATION PLAN | ROLE AND TEAM FEEDBACK SYSTEM AND IMPLEMENTATION PLAN | WELL-INDUCTED ASSOCIATE MEMBERS, RETURNEES AND TRANSFEREES | ORGANIZED AND COMPLETE MEMBER AND ALUMNI DATABASE |
!
MEASURES OF SUCCESS
| MEMBER POLICY (MMRP) FOLLOWED BY THE IG | IG MUST BE INFORMED ABOUT THESE POLICIES | WELLEXECUTED ROLE AND TEAM FEEDBACK SYSTEM | WELL-INDUCTED ASSOCIATE MEMBERS, RETURNEES AND TRANSFEREES | ORGANIZED AND COMPLETE MEMBER AND ALUMNI DATABASE |
NOTE: MEASURES OF SUCCESS ARE NOT FINAL AND SUBJECT TO REASSESSMENT AND REFINEMENT AFTER SELECTION. HRM OFFICERS SHOULD ALWAYS THINK OUT-OF-THE-BOX ESPECIALLY WHEN IT COMES TO MEMBER POLICY IMPLEMENTATION.
TM | DIRECTOR FOR MID # 1 | ELD TLP | DUR JAN-MAY | ACC IGVP TM | CON EB TLS
THE MEMBER INVOLVEMENT AND DEVELOPMENT TEAM’S PRIMARY RESPONSIBILITY IS TO MAKE SURE THAT MEMBERS ARE INVOLVED IN THE IG AND ITS ACTIVITIES. AS THE DEVELOPMENT ARM OF TALENT MANAGEMENT, THE TEAM FACILITATES OPPORTUNITIES FOR MEMBERS TO LEARN AND DEVELOP MORE OF THEIR TEAM SKILLS. THEY ALSO ORGANIZE MEMBER ENGAGEMENT ACTIVITIES TO LIVE UP TO ONE OF AIESEC’S VALUES, ENJOYING PARTICIPATION. ADDITIONAL ROLE INCLUDES INTERNAL COMMUNICATIONS, AND INDUCTION AND TRACKING OF NEW MEMBERS.
AREAS OF RESPONSIBILITY
| PROJECT MANAGEMENT | COMMUNICATIONS MANAGEMENT | DELIVERY | FINANCIAL MANAGEMENT | TEAM MANAGEMENT | COACHING & DEVELOPMENT | CUSTOMER RELATIONS & SUPPORT | TALENT MANAGEMENT | INFORMATION MANAGEMENT | PUBLIC RELATIONS | !
PROFILE
| EASILY REACHABLE THROUGH ALL COMMUNICATION CHANNELS ESPECIALLY TEXT AND ONLINE CHANNELS | BASIC KNOWLEDGE OF AIESEC ELD PROGRAMS AND OPERATIONS | HIGH EMOTIONAL INTELLIGENCE | ORGANIZED | PROACTIVE | RESOURCEFUL | DRIVEN | DECISIVE | !
OPPORTUNITIES FOR GROWTH
| PEOPLE AND COMMUNICATION SKILLS | ADVANCED KNOWLEDGE OF TM PROCESSES | ADVANCED KNOWLEDGE OF AIESEC ELD PROGRAMS & CORRESPONDING OPERATIONS | DATABASE MANAGEMENT | TIME MANAGEMENT | STRESS MANAGEMENT | KNOW MORE ABOUT THE MEMBERS |
TM | DIRECTOR FOR MID # 1 | ELD TLP | DUR JAN-MAY | ACC IGVP TM | CON EB TLS
THE MEMBER INVOLVEMENT AND DEVELOPMENT TEAM’S PRIMARY RESPONSIBILITY IS TO MAKE SURE THAT MEMBERS ARE INVOLVED IN THE IG AND ITS ACTIVITIES. AS THE DEVELOPMENT ARM OF TALENT MANAGEMENT, THE TEAM FACILITATES OPPORTUNITIES FOR MEMBERS TO LEARN AND DEVELOP MORE OF THEIR TEAM SKILLS. THEY ALSO ORGANIZE MEMBER ENGAGEMENT ACTIVITIES TO LIVE UP TO ONE OF AIESEC’S VALUES, ENJOYING PARTICIPATION. ADDITIONAL ROLE INCLUDES INTERNAL COMMUNICATIONS, AND INDUCTION AND TRACKING OF NEW MEMBERS.
OBLIGATIONS ORGANIZES BONDING ACTIVITIES FOR THE IG | DOES FUN AND MOTIVATING INITIATIVES FOR THE MEMBERS | MANAGES IGM AND TAMBAY WEEKS | MANAGES FACEBOOK GROUP (TOGETHER WITH INTERNAL CREATIVES AND PROMOTIONS OFFICERS) | MAKES SURE THAT ALL IG-WIDE MEMBER ENGAGEMENT AND DEVELOPMENT ACTIVITIES ARE RIGHT ON TRACK | HANDLES INFORMATION DISSEMINATION IN THE IG. (EX. TEXT BRIGS, WEEKLY POSTS, BIRTHDAY REMINDERS, ETC.) | PRESENT IN MOST IG ACTIVITIES | ENSURES RETENTION OF NEW MEMBERS | PRESENT IN TM TEAM LEADER AND DEPARTMENT MEETINGS |
!
!
EXPECTED OUTPUT | IG BONDING ACTIVITIES | FUN AND MOTIVATIONAL INITIATIVES | IGM PROGRAM (FUN CULTURE INCLUDED) AND TAMBAY WEEK ACTIVITIES | WEEKLY IG ACTIVITY UPDATES IN FB GROUP | TIMELINE FOR ALL ACTIVITIES UNDER HIS/HER TEAM | TEXT BRIGADES | ATTENDANCE IN MOST IG ACTIVITIES | INITIATIVES FOR NEW MEMBER INDUCTION | WEEKLY UPDATES TO IGVP TM |
!
MEASURES OF SUCCESS | NUMBER OF IG BONDING ACTIVITIES DONE | NUMBER OF FUN AND MOTIVATIONAL INITIATIVES DONE | TAMBAY WEEK ACTIVITIES EXECUTED | WEEKLY IG ACTIVITY UPDATES IN FB GROUP | FOLLOWED TIMELINE FOR ALL ACTIVITIES UNDER HIS/HER TEAM | RATIO OF ACTUAL TEXT BRIGADES SENT TO EXPECTED TEXT BRIGADES SENT | ATTENDANCE IN IG ACTIVITIES | NUMBER OF INITIATIVES FOR NEW MEMBER INDUCTION | NOTE: MEASURES OF SUCCESS ARE NOT FINAL AND SUBJECT TO REASSESSMENT AND REFINEMENT AFTER SELECTION. THIS PERSON MUST PAY HIGH ATTENTION TO DETAIL. HAS THE CAPACITY TO BE PRESENT IN MOST IG EVENTS. ACTIVE IN SOCIAL MEDIA CHANNELS. INITIATIVES TO BE DONE WILL BE DISCUSSED DURING SEM PLANNING.
TM | MID OFFICER
# 4 | ELD TMP | DUR JAN-MAY | ACC IGVP TM, MID DIR | CON EB TLS THE MEMBER INVOLVEMENT AND DEVELOPMENT TEAM’S PRIMARY RESPONSIBILITY IS TO MAKE SURE THAT MEMBERS ARE INVOLVED IN THE IG AND ITS ACTIVITIES. AS THE DEVELOPMENT ARM OF TALENT MANAGEMENT, THE TEAM FACILITATES OPPORTUNITIES FOR MEMBERS TO LEARN AND DEVELOP MORE OF THEIR TEAM SKILLS. THEY ALSO ORGANIZE MEMBER ENGAGEMENT ACTIVITIES TO LIVE UP TO ONE OF AIESEC’S VALUES, ENJOYING PARTICIPATION. ADDITIONAL ROLE INCLUDES INDUCTION AND TRACKING OF NEW MEMBERS.
AREAS OF RESPONSIBILITY
| PROJECT MANAGEMENT | COMMUNICATIONS MANAGEMENT | DELIVERY | COACHING & DEVELOPMENT | CUSTOMER RELATIONS & SUPPORT | TALENT MANAGEMENT | INFORMATION MANAGEMENT | PUBLIC RELATIONS | !
PROFILE
| EASILY REACHABLE THROUGH ALL COMMUNICATION CHANNELS ESPECIALLY TEXT AND ONLINE CHANNELS | BASIC KNOWLEDGE OF AIESEC ELD PROGRAMS AND OPERATIONS | HIGH EMOTIONAL INTELLIGENCE | ORGANIZED | PROACTIVE | RESOURCEFUL | DRIVEN | DECISIVE | !
OPPORTUNITIES FOR GROWTH
| PEOPLE AND COMMUNICATION SKILLS | ADVANCED KNOWLEDGE OF TM PROCESSES | ADVANCED KNOWLEDGE OF AIESEC ELD PROGRAMS & CORRESPONDING OPERATIONS | EVENT MANAGEMENT | | KNOW MORE ABOUT THE MEMBERS |
TM | MID OFFICER
# 4 | ELD TMP | DUR JAN-MAY | ACC IGVP TM, MID DIR | CON EB TLS THE MEMBER INVOLVEMENT AND DEVELOPMENT TEAM’S PRIMARY RESPONSIBILITY IS TO MAKE SURE THAT MEMBERS ARE INVOLVED IN THE IG AND ITS ACTIVITIES. AS THE DEVELOPMENT ARM OF TALENT MANAGEMENT, THE TEAM FACILITATES OPPORTUNITIES FOR MEMBERS TO LEARN AND DEVELOP MORE OF THEIR TEAM SKILLS. THEY ALSO ORGANIZE MEMBER ENGAGEMENT ACTIVITIES TO LIVE UP TO ONE OF AIESEC’S VALUES, ENJOYING PARTICIPATION. ADDITIONAL ROLE INCLUDES INDUCTION AND TRACKING OF NEW MEMBERS.
OBLIGATIONS
| ORGANIZES AND EXECUTES BONDING ACTIVITIES FOR THE IG | DOES FUN AND MOTIVATING INITIATIVES FOR THE MEMBERS | MANAGES IGM AND TAMBAY WEEKS | MANAGES FACEBOOK GROUP (TOGETHER WITH INTERNAL CREATIVES AND PROMOTIONS OFFICERS) | EXECUTES INFORMATION DISSEMINATION IN THE IG. (EX. TEXT BRIGS, WEEKLY POSTS, BIRTHDAY REMINDERS, ETC.) | PRESENT IN MOST IG ACTIVITIES | ENSURES RETENTION OF NEW MEMBERS | PRESENT IN DEPARTMENT MEETINGS |
!
EXPECTED OUTPUT
| IG BONDING ACTIVITIES | FUN AND MOTIVATIONAL INITIATIVES | IGM PROGRAM (FUN CULTURE INCLUDED) AND TAMBAY WEEK ACTIVITIES | WEEKLY IG ACTIVITY UPDATES IN FB GROUP | TEXT BRIGADES | ATTENDANCE IN MOST IG ACTIVITIES | INITIATIVES FOR NEW MEMBER INDUCTION |
!
MEASURES OF SUCCESS
| NUMBER OF IG BONDING ACTIVITIES DONE | NUMBER OF FUN AND MOTIVATIONAL INITIATIVES DONE | TAMBAY WEEK ACTIVITIES EXECUTED | WEEKLY IG ACTIVITY UPDATES IN FB GROUP | RATIO OF ACTUAL TEXT BRIGADES SENT TO EXPECTED TEXT BRIGADES SENT | ATTENDANCE IN IG ACTIVITIES | NUMBER OF INITIATIVES FOR NEW MEMBER INDUCTION | NOTE: MEASURES OF SUCCESS ARE NOT FINAL AND SUBJECT TO REASSESSMENT AND REFINEMENT AFTER SELECTION HAS THE CAPACITY TO BE PRESENT IN MOST IG EVENTS. ACTIVE IN SOCIAL MEDIA CHANNELS. IF YOU WANT TO BE PART OF THE FUN TEAM IN ANY IG EVENT, THIS IS THE ROLE FOR YOU! INITIATIVES TO BE DONE WILL BE DISCUSSED DURING SEM PLANNING.
FLA FINANCE AND LEGAL AFFAIRS
MESSAGE | IG VP FLA If you're ever given an opportunity to experience something new and something you're unfamiliar with, by all means, take it. It's okay if you don't know how to go through it at first; you'll learn it along the way. And you'll continually learn, just like the way I’m continually learning now. It won't be easy, that I know for sure, but if you surround yourself with people who believes and strives for the same things that you do, then it'll be easier. !
Let's learn from each other, yes?
tricia
FLA | DIRECTOR FOR IGP # 1 | ELD TLP | DUR JAN-MAY | ACC IGVP FLA | CON IGVP FLA, IGP TEAM IGP DIRECTOR OVERSEES THE ENTIRE IGP PROJECT, MAKES SURE THAT THE GOALS ARE MET, AND GUIDE THE TEAM IN ACHIEVING ITS GOALS. THE IGP TEAM’S PURPOSE IS TO REINSTATE THE AIESEC BRAND WITHIN THE CAMPUS AND TO GENERATE REVENUES IN ORDER FOR THE ORGANIZATION TO BE FINANCIALLY CAPABLE OF UPGRADING.
AREAS OF RESPONSIBILITY
| TEAM MANAGEMENT | BRAND MANAGEMENT | IGP OPERATIONS | TALENT MANAGEMENT | | CUSTOMER RECEPTION | CUSTOMER RELATIONSHIP MANAGEMENT | !
PROFILE
| COMMUNICATION SKILLS | EXCELLENT TIME MANAGEMENT SKILLS | ORGANIZED | DETAILORIENTED | ADAPTABLE | RESPONSIVE | RECORD-KEEPING SKILLS | !
OPPORTUNITIES FOR GROWTH
| TEAM MANAGEMENT AND LEADERSHIP | TEAM DYNAMIC SKILLS | PROJECT MANAGEMENT | | INTERPERSONAL SKILLS | BASIC FINANCIAL KNOWLEDGE | CRISIS MANAGEMENT | FINANCIAL MANAGEMENT | CUSTOMER RELATIONSHIP MANAGEMENT |
FLA | DIRECTOR FOR IGP # 1 | ELD TLP | DUR JAN-MAY | ACC IGVP FLA | CON IGVP FLA, IGP TEAM IGP DIRECTOR OVERSEES THE ENTIRE IGP PROJECT, MAKES SURE THAT THE GOALS ARE MET, AND GUIDE THE TEAM IN ACHIEVING ITS GOALS. THE IGP TEAM’S PURPOSE IS TO REINSTATE THE AIESEC BRAND WITHIN THE CAMPUS AND TO GENERATE REVENUES IN ORDER FOR THE ORGANIZATION TO BE FINANCIALLY CAPABLE OF UPGRADING.
OBLIGATIONS
TEAM MANAGEMENT GUIDE THE ENTIRE IGP TEAM | TRACK MEMBER PERFORMANCE OPERATIONAL EFFICIENCY OVERSEE IGP OPERATIONS | ENSURE GOALS ARE MET | ENSURE CUSTOMER SATISFACTION | ENSURE FINANCIAL TRACKING | REPORT TO IGVP FLA FOR UPDATES !
EXPECTED OUTPUT
| WEEKLY UPDATES TO IGVP FLA | UPDATED TRACKERS | FINANCIAL SUMMARIES | FINANCIAL BREAKDOWNS | ORGANIZED & COMPLETE FINANCIAL TRACKERS | !
MEASURES OF SUCCESS
| REINSTATING ORGANIZATIONAL PRESENCE WITHIN CAMPUS | 100 PRODUCTS SOLD | BASIC FINANCE KNOWLEDGE OF TEAM | CUSTOMER SATISFACTION | MEMBER SATISFACTION |
NOTE: DRIVES/DIRECTS THE TEAM TO ITS GOALS, ENSURES CONTINGENCY MEASURES, GIVES REGULAR UPDATES TO THE TEAM AND TO IGVP FLA.
FLA | PROCUREMENT OFFICER # 2 | ELD TMP | DUR JAN-MAY | ACC IGP DIR, IGVP FLA | CON IGVP FLA, IGP TEAM PROCUREMENT OFFICERS ARE RESPONSIBLE FOR PRODUCT CONCEPTUALIZATION (MAY CONSULT WITH CREATIVES VETERANS) GETTING IN CONTACT WITH THE PRODUCT MANUFACTURERS, PREDICTING POSSIBLE EXPENSES, AND ENSURING PRODUCT QUALITY. THE IGP TEAM’S PURPOSE IS TO REINSTATE THE AIESEC BRAND WITHIN THE CAMPUS AND TO GENERATE REVENUES IN ORDER FOR THE ORGANIZATION TO BE FINANCIALLY CAPABLE OF UPGRADING.
AREAS OF RESPONSIBILITY
| EXTERNAL TRANSACTIONS WITH STORES | EXPENSES PROJECTION | EXPENSES CALCULATION | | PRODUCT QUALITY CONTROL | CUSTOMER RELATIONSHIP MANAGEMENT | !
PROFILE
| KNOWLEDGEABLE ABOUT CREATIVES WORK | ASSERTIVE | MUST BE KNOWLEDGEABLE ABOUT MAKING FINANCIAL ESTIMATES | VALUES TRANSPARENCY | PROACTIVE LEARNER | RESOURCEFUL | RESPONSIVE | ORGANIZED | WILLING TO DO LEGWORK (R) | !
OPPORTUNITIES FOR GROWTH
| PROJECT MANAGEMENT | INTERPERSONAL SKILLS | GAINING BASIC FINANCE KNOWLEDGE | | TEAM MANAGEMENT | MARKETING APPLICATION | CRISIS MANAGEMENT |
FLA | PROCUREMENT OFFICER # 2 | ELD TMP | DUR JAN-MAY | ACC IGP DIR, IGVP FLA | CON IGVP FLA, IGP TEAM PROCUREMENT OFFICERS ARE RESPONSIBLE FOR PRODUCT CONCEPTUALIZATION (MAY CONSULT WITH CREATIVES VETERANS) GETTING IN CONTACT WITH THE PRODUCT MANUFACTURERS, PREDICTING POSSIBLE EXPENSES, AND ENSURING PRODUCT QUALITY. THE IGP TEAM’S PURPOSE IS TO REINSTATE THE AIESEC BRAND WITHIN THE CAMPUS AND TO GENERATE REVENUES IN ORDER FOR THE ORGANIZATION TO BE FINANCIALLY CAPABLE OF UPGRADING.
OBLIGATIONS
| FIND A SHIRT MANUFACTURER; THE BEST POSSIBLE DEAL (MOST REVENUE) | MAKE ORDERS & PICK-UP ORDERS | MAKE FINANCIAL PROJECTIONS | UPDATE FINANCIAL TRACKER !
EXPECTED OUTPUT
| UPDATED FINANCIAL TRACKERS | ORGANIZED AND COMPLETE PROCUREMENT OF PRODUCTS | | ORGANIZED BALANCE SHEET | SHIRT MANUFACTURER WITH MOST REVENUE | !
MEASURES OF SUCCESS
| REINSTATING ORGANIZATIONAL PRESENCE WITHIN CAMPUS | 100 PRODUCTS SOLD | | BASIC FINANCE KNOWLEDGE OF TEAM | CUSTOMER SATISFACTION |
NOTE: HELP THE ENTIRE TEAM COME UP WITH MARKETING STRATEGIES. COORDINATE WITH VP FLA AND THE WHOLE TEAM REGARDING THE SELLING PRICE OF THE PRODUCT BASED ON THE PREDICTED EXPENSES.
FLA | ORDERS&PROMOS OFFICER # 2 | ELD TMP | DUR JAN-MAY | ACC IGP DIR, IGVP FLA | CON IGVP FLA, IGP TEAM ORDERS & PROMOTIONS OFFICERS ARE RESPONSIBLE FOR THE INTERNAL AND EXTERNAL MARKETING, COLLECTION AND RECORDING OF ORDERS, AND RESPONDING TO CUSTOMER INQUIRIES. THE IGP TEAM’S PURPOSE IS TO REINSTATE THE AIESEC BRAND WITHIN THE CAMPUS AND TO GENERATE REVENUES IN ORDER FOR THE ORGANIZATION TO BE FINANCIALLY CAPABLE OF UPGRADING.
AREAS OF RESPONSIBILITY
| MARKETING STRATEGIES | ORGANIZED RECORD KEEPING | | CUSTOMER RELATIONSHIP MANAGEMENT | BRAND MANAGEMENT | !
PROFILE
| KNOWLEDGEABLE ABOUT CREATIVES WORK | ORGANIZED | DETAIL-ORIENTED | EXCELLENT TIME MANAGEMENT SKILLS | RESPONSIVE | CLERICAL & RECORD-KEEPING SKILLS | PROFICIENT AT MS EXCEL | CRISIS MANAGEMENT SKILLS | COMMUNICATION SKILLS | PROFICIENT AT GOOGLE FORMS & GOOGLE DOCS | KNOWLEDGEABLE IN MAKING FINANCIAL ESTIMATES | !
OPPORTUNITIES FOR GROWTH
| PROJECT MANAGEMENT | INTERPERSONAL SKILLS | GAINING BASIC FINANCE KNOWLEDGE | TEAM MANAGEMENT | MARKETING APPLICATION | BRAND MANAGEMENT | ORGANIZATIONAL SKILLS |
FLA | ORDERS&PROMOS OFFICER # 2 | ELD TMP | DUR JAN-MAY | ACC IGP DIR, IGVP FLA | CON IGVP FLA, IGP TEAM ORDERS & PROMOTIONS OFFICERS ARE RESPONSIBLE FOR THE INTERNAL AND EXTERNAL MARKETING, COLLECTION AND RECORDING OF ORDERS, AND RESPONDING TO CUSTOMER INQUIRIES. THE IGP TEAM’S PURPOSE IS TO REINSTATE THE AIESEC BRAND WITHIN THE CAMPUS AND TO GENERATE REVENUES IN ORDER FOR THE ORGANIZATION TO BE FINANCIALLY CAPABLE OF UPGRADING.
OBLIGATIONS
| COME UP WITH STRATEGIES TO MARKET THE PRODUCT | CREATE AND MAINTAIN ORDER FORMS | CONSOLIDATE ORDERS IN AN ORGANIZED AND EFFICIENT WAY | HELP C&D ENSURE THAT CUSTOMERS PAY PRE-ORDER FEES | !
EXPECTED OUTPUT
| EFFECTIVE PROMOTIONAL STRATEGIES | ORGANIZED RECORDS | !
MEASURES OF SUCCESS
| REINSTATING ORGANIZATION PRESENCE WITHIN CAMPUS | 100 PRODUCTS SOLD | BASIC FINANCE KNOWLEDGE | WIDE VIRTUAL MARKET REACH | CUSTOMER SATISFACTION |
NOTE: HELP THE ENTIRE TEAM COME UP WITH MARKETING STRATEGIES AND HANDLE THE MARKETING SIDE OF IGP (SOCIAL MEDIA, PUBMAT ETC.) CALCULATE PREDICTED REVENUES BASED ON NUMBER OF ORDERS. HELP C&D ENSURE THAT CUSTOMERS PAY PRE-ORDER FEES.
FLA | COLLECTION&DISTRIBUTION OFFICER # 3 | ELD TMP | DUR JAN-MAY | ACC IGP DIR, IGVP FLA | CON IGVP FLA, IGP TEAM COLLECTION & DISTRIBUTION OFFICERS ARE RESPONSIBLE FOR DISTRIBUTING THE PRODUCT TO THE CUSTOMERS, COLLECTING AND RECORDING PAYMENTS. THE IGP TEAM’S PURPOSE IS TO REINSTATE THE AIESEC BRAND WITHIN THE CAMPUS AND TO GENERATE REVENUES IN ORDER FOR THE ORGANIZATION TO BE FINANCIALLY CAPABLE OF UPGRADING.
AREAS OF RESPONSIBILITY
| DISPATCHING OF PRODUCTS | ORGANIZED RECORD KEEPING | ACCURATE HANDLING OF MONEY | CUSTOMER COMMUNICATION | CUSTOMER RELATIONSHIP MANAGEMENT | !
PROFILE
| ORGANIZED | DETAIL-ORIENTED | EXCELLENT TIME MANAGEMENT SKILLS | | RESPONSIVE | CLERICAL AND RECORD KEEPING SKILLS (MS EXCEL KNOWLEDGEABLE) | CRISIS MANAGEMENT SKILLS | COMMUNICATION SKILLS | INTERPERSONAL SKILLS | KNOWLEDGEABLE IN MAKING FINANCIAL ESTIMATES | !
OPPORTUNITIES FOR GROWTH
| PROJECT MANAGEMENT | INTERPERSONAL SKILLS | GAINING BASIC FINANCE KNOWLEDGE | TEAM MANAGEMENT | MARKETING APPLICATION | CUSTOMER RELATIONSHIP MANAGEMENT | | ORGANIZATIONAL SKILLS |
FLA | COLLECTION&DISTRIBUTION OFFICER # 3 | ELD TMP | DUR JAN-MAY | ACC IGP DIR, IGVP FLA | CON IGVP FLA, IGP TEAM COLLECTION & DISTRIBUTION OFFICERS ARE RESPONSIBLE FOR DISTRIBUTING THE PRODUCT TO THE CUSTOMERS, COLLECTING AND RECORDING PAYMENTS. THE IGP TEAM’S PURPOSE IS TO REINSTATE THE AIESEC BRAND WITHIN THE CAMPUS AND TO GENERATE REVENUES IN ORDER FOR THE ORGANIZATION TO BE FINANCIALLY CAPABLE OF UPGRADING.
OBLIGATIONS
| HANDLES THE PRODUCTS | COLLECTS PAYMENTS AND ENSURES THAT IT'S ACCURATE | KEEPS A RECORD OF IT | UPDATES THE BALANCE SHEETS | MAKE SUMMARIES OF REVENUES | REPORTS TO IGVP FLA | CONSTANTLY COORDINATES WITH IGP TEAM !
EXPECTED OUTPUT
| IMMEDIATE DISPATCHING OF PRODUCTS | PROPER AND ACCURATE COLLECTION OF PAYMENTS AND RECORD-KEEPING | !
MEASURES OF SUCCESS
| REINSTATING ORGANIZATION PRESENCE WITHIN CAMPUS | 100 PRODUCTS SOLD | BASIC FINANCE KNOWLEDGE | WIDE VIRTUAL MARKET REACH | CUSTOMER SATISFACTION |
NOTE: HELP THE ENTIRE TEAM COME UP WITH MARKETING STRATEGIES. CALCULATE IF REVENUES MADE ARE ACCURATE. (LOSS/GAIN)
FLA | ACCOUNT MANAGER # 4 | ELD TMP | DUR JAN-MAY | ACC IGVP FLA | CON EB, DIRECTORS
ACCOUNT MANAGERS ARE RESPONSIBLE FOR OVERSEEING, MONITORING, ORGANIZING, AND MAINTAINING THE FINANCIAL STATUS OF THE RESPECTIVE DEPARTMENTS ASSIGNED TO THEM. MANAGERS ENSURE FINANCIAL SUSTAINABILITY OF THE ASSIGNED DEPARTMENTS, AND CONSEQUENTLY, THE ORGANIZATION AS A WHOLE.
AREAS OF RESPONSIBILITY
| BUDGETING FOR DEPARTMENT'S OPERATIONS | RECORD-KEEPING OF CASH INFLOW AND OUTFLOW OF THE DEPARTMENT | MAINTAINING AND UPDATING TRACKER | !
PROFILE
| ORGANIZED | DETAIL-ORIENTED | RESPONSIVENESS | BUDGETING SKILLS | RECORD-KEEPING AND FINANCIAL ESTIMATE SKILLS | CRISIS MANAGEMENT SKILLS | COMMUNICATION SKILLS | !
OPPORTUNITIES FOR GROWTH
| TEAM DYNAMIC SKILLS | ADVANCED KNOWLEDGE OF AIESEC OPERATIONS | BASIC FINANCIAL KNOWLEDGE | COMMUNICATION SKILLS | CRISIS MANAGEMENT | BUDGETING SKILLS |
FLA | ACCOUNT MANAGER # 4 | ELD TMP | DUR JAN-MAY | ACC IGVP FLA | CON EB, DIRECTORS
ACCOUNT MANAGERS ARE RESPONSIBLE FOR OVERSEEING, MONITORING, ORGANIZING, AND MAINTAINING THE FINANCIAL STATUS OF THE RESPECTIVE DEPARTMENTS ASSIGNED TO THEM. MANAGERS ENSURE FINANCIAL SUSTAINABILITY OF THE ASSIGNED DEPARTMENTS, AND CONSEQUENTLY, THE ORGANIZATION AS A WHOLE.
OBLIGATIONS
| IMPLEMENT THE BUDGETING PROCESS | IMPLEMENT THE CONTROLLING PROCESS | KEEP AND MAINTAIN FINANCIAL RECORDS OF THE DEPARTMENT | !
EXPECTED OUTPUT
| EFFECTIVE AND ORGANIZED BUDGETING PER DEPARTMENT | !
MEASURES OF SUCCESS
| FINANCIAL STABILITY AND SUSTAINABILITY OF DEPARTMENT ASSIGNED | REINSTATING ORGANIZATION PRESENCE WITHIN CAMPUS | 100 PRODUCTS SOLD | BASIC FINANCE KNOWLEDGE | | WIDE VIRTUAL MARKET REACH | CUSTOMER SATISFACTION |
NOTE: ENSURE PROPER USE OF MONEY. MONITOR REIMBURSEMENT FOR DEPARTMENT ASSIGNED. CALCULATE LOSS/GAIN OF DEPARTMENT OPERATIONS.
you get in life what you have the courage to ask for