Let us introduce you to 16,000 students. Advertising & Sponsorship Opprtunities
Contents 004. 005. 006. 007. 008. 010. 011. 011. 012. 012. 013. 015.
Official RGU Student Guide Mailing Inserts Reform Magazine Wired E-Newsletter The 32nd Annual RGU Freshers Fayre Freshers Team Sponsorship Wall Planners Online In The Union Freshers Wristbands Package Deals Booking Forms
002 : RGU FRESHERS 2011
More than 2000 new students join RGU every year Robert Gordon University,The Sunday Times Scottish University of the Year 2011, is attracting the attention of more students than ever before.This September we will again be welcoming close to 3000 freshers to the city, coming here to study from all walks of life and from every corner of the globe. RGU Freshers 2011 kicks off on Saturday 17th September, and sparks ten days jam packed with information, fayres, events and parties. This provides organisations such as yours with a number of fantastic advertising, sponsorship and partnership opportunities, enabling you to promote your products and services to one of the most lucrative markets available, students - targeting them when they are at their most impressionable. We are constantly expanding our advertising opportunities, and this year can offer you more ways to reach out to our student population than ever before, from adverts in the Official RGU Student Guide, and stands at our Freshers Fayre, to website sponsorship and direct mailing.
Price Freeze
TH YEAIRD RUN R NIN
Times are tight, for businesses especially. G! Budgets are being cut and spending has reduced dramatically. That’s why, for the third year running, we’ve decided to freeze the prices of every single one of our Freshers opportunities. Advertise during Freshers 2011 at 2008 prices!
Contact Greg Mailer - Graphics & Marketing Co-ordinator RGU:Union, 60 Schoolhill, Aberdeen, AB10 1JQ email: ext.mailer@rgu.ac.uk tel: 01224 262 263 fax: 01224 262 268
RGU FRESHERS 2011 : 003
Official RGU Student Guide Our Student Guide is the complete beginner’s guide to being a student at Robert Gordon University. It provides vital information about life in Aberdeen and what happens at the Union, plus introductions to our Presidential team, Vice Presidents and information about how to get involved with any of our societies or sports clubs. This year’s guide will also double-up as an ‘Academic Diary’, therefore ensuring that it will not just serve as an introduction to University, but will remain a vital piece of kit to our students throughout the year. Around 4,000 copies are printed initially, with each Fresher receiving one before they arrive in Aberdeen.They are also distributed around campus and to each student advice point through the University. The guide is a must-read for all RGU students, and is available all year round, with stocks being replenished at regular intervals throughout the academic year. It is also made available through our website from the beginning of the year.
Rates Inside Full Page Inside Half Page Inside Front Cover Inside Back Cover Main Sponsorship
£1200 £750 £1500 £1500 £3000
Artwork Full Page Advert Half Page Advert
210 x 297mm 210 x 148mm
A 3mm bleed is required. All artwork must be 300dpi. Please supply in either JPEG or PDF format only. Submission Deadline
004 : RGU FRESHERS 2011
29th June 2011
Freshers Mailing Inserts These packs are mailed out to every single one of our 3000 new students before they arrive here at Robert Gordon University. Containing all the vital details in order to gear them up for University life, the packs will provide Freshers with information and advice as well as listing events and activities on offer throughout their first few weeks in Aberdeen. By placing your insert within the pack (whether that be a flyer or leaflet) you have the perfect opportunity to reach new students and get your message across while they are still in the comfort of their own home.
Rates 3000 inserts
Submission Deadline
ÂŁ550 25th July 2011
Price includes postage and packaging of 3000 inserts.Your inserts must be no larger than A5 size. Inserts must be supplied by you as we do not operate a printing service.
RGU FRESHERS 2011 : 005
011 20:41:01 U dent Achieveme nited Kingdom nt Awards RGU: Union (sent Time by Ryan Maclea n (sts) <ext.maclea Student -‐ All n2@rgu.ac.uk> )
From: To:
Your update from
Classes acebook Be Banned? // Self Defence Subject: FW: WIRED // Union AGM -‐ Should F United Kingdom Time Date: Wednesday, 25 May 2011 12:44:39 sts) ( ailer M From: Gregor
Issue 52 – 21 Mar
ch 2011
RGU STU ELECTIONDSE2N0T11
Issue 51 – 7 March 2011
Your update from RGU:Union
-‐ Are you a studen -‐ Can you repres t leader ? -‐ Could you m ent RGU students at some Aberdeen? otivate our sports teams to of the University’s highest committees? a Granite City -‐ Maybe you c Challenge victory ould organise over -‐ Or do you want regula to stand up for r quality student events ? minority studen t groups ? The Union’s yearly s tuden t elections give difference to h you the opport ow unity to really for every stude things are run at the Union make a and the Univer nt at RGU! sity, and to be We have a numbe a voice but all working r of Full-‐Time and Part-‐Time roles towards the same University. aim – to repres available; all with a different ent the studen focus, ts of Robert G ordon For more details visit www.rguunio n.co.uk/election s
WE NEED YOU AT THE UNION AGM – TUES 15th MARCH
EDGEWORN SECON
D HAND BOOKSH
WHAT IS THE AGM ?
OP
The Edgeworn second -‐hand b ookshop is locate Stocked with o ver 400 second d hand textbooks in the Union shop on School range of topics hill. at , from Law to E ngineering from great prices. There are books textbook to help Nursing to Art. o you with your There is bound n a wide studies. to a cheap Want more inform edgeworn@rguun ation? Come in and see us, or contact send ion.co.uk us an e -‐mail to
bout its function to come and speak to the Union, a The AGM is a chance for all students University, represents the student voice to the and its policies. The Student Association how we work for and represent students. and the AGM allows students to influence
WHAT ARE WE DISCUSSING ? There are two main issues to be discussed
RGU:Union
at the AGM this year:
concern, and the niversity has been highlighted as a 1) Firstly, the use of Facebook at U -‐ ON CESS TO FACEBOOK on the network University is considering REMOVING AC CAMPUS AND IN HALLS. elp ensure changes to be discussed that will h 2) Secondly, there are some constitutional pcoming year and the future. for the u the Union is in the strongest position
STUDENT ACHIEVE
MENT AWARDS
Tickets are still available for the this Friday (25th 2011 Student Achievement A M ward might be up for arch) at the Hilton Treetops Hotel in Aberde s Ball, taking place an award! en. You never know, YOU Tickets cost £27 and include a 3 course meal, purchase yours drinks, live DJ from the RGU:U and of course nion shop on S a ceilidh -‐ choolhill. Table reservation s of 10 or 12 a re also availab le. A pre-‐ball drinks reception will take place at R complimentary GU:Union at 6 buses to the v pm on the night, enue leaving f rom the Union with at 6:45 sharp. For more inform ation, contact Tombari Aadum on union@rguun ion.co.uk
WHY SHOULD YOU COME? ave done this on the work that your elected representatives h comment The AGM offers YOU the chance to hat your views are always the he Union and it’s policies, ensuring t year, and allows you to help shape t focus of the work that we do.
th
TUESDAY 15 MARCH 7:00pm RGU:UNION OR EVERY ATTENDEE! FREE DRINKS VOUCHER & FOOD F
RGU SPORTS CLUB NEARLY NUDE CALENDAR – NOW ONLY £2!
ANNUAL GENERA
L MEETING
The Union Annua l were you there? General Meeting took place on Tuesday 15 th If you weren’t, March in the minutes can b never fear, all Union bar, e found here: www.rguunion.co.uthe information about the A GM and the k/the -‐agm
Nude Calendar. n the 2011 RGU Sports Club Nearly It’s not too late to get your hands o Union Shop on your from RGU:SPORT or from the Now priced at only £2, you can get Schoolhill.
RESIDENTIAL SUMM
SELF DEFENCE CLASS
ER BALL
A Residential S ummer Ball has been organised May. Tickets a re priced at £30 at the Copthorne and include a cocktail menu Hotel on Monda 3 course meal, plus y 23 rd chocolate founta be a raffle, with entry to after parties at both in, private prizes including Tiger Tiger and Hotel (worth £ G Casino. There 50), Smirnoff V an XBOX 360 with Kinetic, m will also eal for 2 at the odka, Hallmark Copthorne vouchers and m ore. Tickets can be bought from the U Callum Martin ext.martin3@rgu.anion shop on Schoolhill. For more details, c c.uk ontact
th class on Saturday 10 April from 1pm-‐2:30pm. RGU:SPORT will be hosting a self defence more from the limited so book yours early! Find out The class costs £12 and spaces are 01224 263 666 RGU:SPORT reception or by calling
co.uk before 5pm on Friday.
wired@rguunion. edition, e -‐mail 100 words or less to To have a piece included in the next Wired is sent out weekly by RGU:Union.
Wired is sent o
ut weekly by R GU:Un
ion. To have a piece included in the next edition, e
-‐mail 100 words or less to wired@
rguunion.co.uk before 5pm on Friday.
Wired E-Newsletter Wired is our weekly round-up of news, produced as an e-mail and sent directly to the inboxes of all 16,000 RGU students every Monday afternoon. Having undergone a hugely successful re-brand in 2008, readership is at an all-time high and we are seeing a record number of responses to stories and features included in each issue. Gimmicks such as ‘Video of the Week’, ‘Deal of the Week’ and ‘Song of the Week’ help to ensure that students continue to read week upon week. The first edition of the year will be sent out on Monday 26th September, and will continue to run every week until the end of the academic year.
Rates Banner Advert
Submission Deadline
006 : RGU FRESHERS 2011
£150
5pm on the Friday prior to release.
Reform Magazine Reform is the Union’s flagship publication. Although a relatively new title on the student media scene, since being established in 2007 the magazine has seen significant growth and has created a name for its self both in the University, and Aberdeen itself. Throughout each issue Reform successfully meshes a number of features, including music, movies, fashion, art, sport, and more, while also providing our students with the news that affects them, from both on and off campus.The original team of just two writers has quickly expanded, with around 15 students now actively involved in the production of each edition. The Freshers Special is without a doubt the most widely-read and popular issue of the year. Around 3,000 are produced initially, with copies being mailed directly to each and every new student before they arrive at University.This issue aims to provide our Freshers with a basic ‘beginners guide’ to life at RGU, and in Aberdeen – told truthfully by their fellow students. A further 1,000 copies are produced and distributed throughout Freshers Week itself, around campus, to student halls, bars, cafés and student hot-spots throughout the city, as well as at our Freshers Fayre. Electronic versions of each edition are readily available through our website, and are e-mailed directly to all 16,000 of our students’ inboxes upon release.
Rates Inside Full Page Inside Half Page Inside Quarter Page Back Cover Inside Front Cover Inside Back Cover 4 Page Pull-out (Centre Pages)
£900 £650 £350 £950 £950 £950 £2500
Artwork Full Page Advert Half Page Advert
210 x 297mm 210 x 148mm
A 3mm bleed is required. All artwork must be 300dpi. Please supply in either JPEG or PDF format only. Submission Deadline
15th July 2011 RGU FRESHERS 2011 : 007
The 32nd Annual RGU
Freshers Fayre Our Freshers Fayre is growing year on year at an incredible rate and is, without a doubt, one of the most lucrative marketing events of the year for any organisation, large or small. Hundreds of students will descend to our Garthdee campus on Thursday 22nd September to speak to you and to let you sell your product to them.You will not find a captive audience of this many students, arguably at their most impressionable, anywhere else throughout the year. The lively and exciting atmosphere helps to create an informal setting, providing the perfect environment to speak to our students one-on-one. This year our Fayre will be split into 4 areas, each packed with sports clubs, societies, voluntary organisations, charities and, of course, commercial exhibitors. Our Freshers Team volunteers will be on hand to direct students to and from each area, ensuring that each receives the maximum footfall possible. As a commercial exhibitor, you will be allocated a space in our main hall (if you wish to be situated in another area, please get in touch before submitting your order). In recent years our Fayre has sold out in record time, so make sure you return your booking form as soon as possible to ensure your attendance.
Rates
Basic Stand Basic Stand & Power Premium Stand Double Premium Stand Additional Tables
008 : RGU FRESHERS 2011
£600 £630 £850 £1700 £195
*
Freshers Fayre 2011 Proposed Site Layout
* Weather Permitting
RGU FRESHERS 2011 : 009
Freshers Team Sponsorship Be part of our 120 strong Freshers Week army by branding our Freshers Team T-shirts with your logo! Our team of enthusiastic Freshers Team volunteers aim to give new RGU students the most enjoyable start to their university life possible! They will be proudly wearing their T-Shirts throughout the entire Freshers period to make sure they are constantly visible and easily recognisable.Your brand will be on show around town and always at the centre of every event, from move-in day through until the end of the week. By day they act as an invaluable support network for our freshers, helping them to acclimatise to their new surroundings, reassuring worried parents, answering questions, and providing essential peer-to-peer support. By night, their aim is to show our new students the very best of Aberdeenâ&#x20AC;&#x2122;s nightlife, whilst ensuring that there is always a friendly and trustworthy face nearby throughout the various evening events.
Rates Main Sponsor
010 : RGU FRESHERS 2011
ÂŁ2000
Academic Wall Planners
Website Advertising
Our Academic Wall Planners were introduced last year, and were an instant hit with students and University staff alike. 3,000 of these will be produced and sent out directly to every new studentâ&#x20AC;&#x2122;s home address as part of their welcome pack. An essential aid to study, and a fantastic way to keep track of coursework deadlines, exams, and holidays, these planners will be tacked to the walls of our studentâ&#x20AC;&#x2122;s bedrooms all year round. Having your advert featured will give them a constant reminder of your business whenever they look up to find out that vital date!
Rates Box Advert
The Union website was relaunched in March of this year, featuring a simple, fresh new design and a new web team working behind the scenes.
ÂŁ150
Artwork Box Advert: 60 x 60mm No bleed is required. All artwork must be 300dpi Please supply in either JPEG or PDF format only.
rgu:
UNLIMITED MOVIES FROM ÂŁ13.50* Making your student loan stretch further sÂŹ#INEWORLDÂŹ5NIONÂŹ3QUARE 5NIONÂŹ3QUAREÂŹ-ALL sÂŹ#INEWORLDÂŹ1UEEN SÂŹ,INKS Aberdeen Beach Front
in Dublin plus enjoy End Cinemas and ½19.99 may be reused. *£16.50 for London West 3D glasses cost extra and a discount on 3D screenings.
$EHUGHHQ DG [ LQGG
ion
2010/11 WALL PLANNER SEPTEMBER
OCTOBER
NOVEMBER
01 Opens 01 MON Union By-Elections: Voting 01 FRI WED 02 02 TUE 02 SAT Closes & THU Union By-Elections: Voting 03 Union 03 WED Results Announced in the 03 SUN FRI 04 04 THU 04 MON Union By-Elections: Noms Open SAT 05 05 FRI Bonfire Night 05 TUE SUN 06 06 SAT 06 WED MON 07 07 SUN 07 THU TUE 08 08 MON 08 FRI WED 09 09 TUE 09 SAT THU 10 10 WED 10 SUN World Mental Health Day FRI 11 11 THU 11 MON SAT 12 Show 12 FRI RGU:SPORT Clubs Fashion 12 TUE SUN 13 13 SAT 13 WED MON 14 14 SUN Rememberence Day 14 THU Union & Societies Committee TUE 15 Sports Forum 15 MON Student Affairs Committee 15 FRI WED 16 16 TUE 16 SAT THU 17 17 WED 17 SUN FRI 18 Student Affairs Committee 18 THU 18 MON Union By-Elections: Noms Close SAT Freshers Week Begins! 19 19 FRI 19 TUE SUN 20 20 SAT 20 WED MON Union & Societies Committee 21 21 SUN 21 THU TUE Sports Forum 22 22 MON 22 FRI WED 23 23 TUE 23 SAT THU Freshers Fayre @ RGU:SPORT 24 24 WED 24 SUN FRI 25 25 THU 25 MON SAT 26 26 FRI 26 TUE SUN 27 27 SAT 27 WED MON Aberdeen Holiday 28 28 SUN 28 THU TUE Start of 1st Semester 29 29 MON 29 FRI WED 30 30 TUE St Andrewâ&#x20AC;&#x2122;s Day 30 SAT THU 31 SUN Halloween Party at the Union
DECEMBER
JANUARY
01 01 SAT New Yearâ&#x20AC;&#x2122;s Day WED 02 02 SUN THU 03 03 MON Reading Week Begins FRI 04 04 TUE Union Re-Opens SAT 05 05 WED SUN 06 06 THU MON 07 07 FRI TUE 08 08 SAT 1st Semester Assessments Begin WED 09 09 SUN THU 10 10 MON FRI 11 11 TUE SAT 12 12 WED SUN 13 13 THU MON 14 14 FRI TUE 15 15 SAT WED 16 16 SUN THU 17 17 MON FRI 18 18 TUE SAT 19 19 WED SUN 20 20 THU MON Christmas Break Begins 21 21 FRI TUE 22 22 SAT WED 23 23 SUN THU 24 24 MON Post-Assessment Break Begins FRI Union Closes For Christmas 25 25 TUE Burns Day SAT Christmas Day - MERRY CHRISTMAS! 26 26 WED SUN Boxing Day 27 27 THU MON 28 28 FRI TUE 29 29 SAT WED 30 30 SUN THU Refreshers Week Begins 31 31 MON Start Of 2nd Semester FRI
Hogmanay
FEBRUARY
MARCH
APRIL
01 01 FRI 01 TUE TUE 02 02 SAT 02 WED WED 03 03 Union & Societies Committee SUN Motherâ&#x20AC;&#x2122;s Day 03 Sports Forum THU THU Student Affairs Committee 04 04 MON April Break Begins 04 FRI FRI 05 05 TUE 05 SAT SAT 06 06 WED 06 SUN SUN 07 07 THU 07 MON MON 08 08 FRI 08 TUE Pancake Day TUE RAG Week Begins 09 09 SAT 09 WED Ash Wednesday WED 10 10 SUN 10 THU THU 11 11 MON 11 FRI Union & Societies Committee FRI 12 Sports Forum 12 TUE Student Affairs Committee 12 SAT SAT 13 13 WED 13 SUN SUN 14 14 THU 14 MON Union Elections: Nomination Close Union MON Valentineâ&#x20AC;&#x2122;s Day Party at the 15 15 FRI 15 TUE TUE 16 16 SAT 16 WED WED 17 17 SUN 17 THU THU 18 18 MON 18 FRI FRI 19 19 TUE 19 SAT SAT 20 20 WED 20 SUN SUN 21 21 THU 21 MON MON Good Friday 22 22 FRI RGU:SPORT Awards Ball 22 TUE TUE 23 23 SAT 23 WED WED 24 24 SUN Easter Sunday 24 THU THU Easter Monday 25 25 MON Aberdeen Holiday 25 FRI Student Achievement Awards Ball FRI 26 26 TUE 26 SAT SAT 27 27 WED 27 SUN SUN 28 28 THU Voting Opens 28 Elections: Union MON MON Union Elections: Nominations Open 29 29 FRI TUE 30 30 Union Elections: Voting Closes & SAT Torcher Parade WED
31 THU
Results Announced in the Union
MAY
01 SUN 02 MON Reading Week Begins 03 TUE 04 WED 05 THU 06 FRI 07 Begin SAT 2nd Semester Assessments 08 SUN 09 MON 10 TUE 11 WED 12 THU 13 FRI 14 SAT 15 SUN 16 MON 17 TUE 18 WED 19 THU 20 FRI 21 SAT 22 SON 23 MON 24 TUE 25 WED 26 THU 27 FRI 28 SAT 29 SUN 30 MON 31 TUE
JUNE
01 WED 02 THU 03 FRI 04 SAT 05 SUN 06 MON 07 TUE 08 WED 09 THU 10 FRI 11 SAT 12 SUN 13 MON 14 TUE 15 WED 16 THU 17 FRI 18 SAT 19 SUN Fatherâ&#x20AC;&#x2122;s Day 20 MON 21 TUE 22 WED 23 THU 24 FRI 25 SAT 26 SUN 27 MON 28 TUE 29 WED 30 THU
The focus has shifted and it will now centre around creating interesting and valuable content such as daily news updates, articles and videos in order to encourage RGU students to visit more often. New features include Officer blogs and video diaries as well as regularly updated photo galleries, polls, an online shop and closer links with our social networking sites. Last year, the website received over 50,000 views during September and October alone. Having your banner on each page would give maximum exposure to your business/service during the busiest time in the student calendar.
Rates
Banner Ad (per week) Banner Ad (per month)
ÂŁ250 ÂŁ800
Artwork Box Advert: 795 x 225mm No bleed is required. All artwork must be 300dpi Please supply in either JPEG or PNG format only. RGU FRESHERS 2011 : 011
feature your brand inside the union Poster Sites
Plasma Screens
Poster advertising still remains one of the most influential mediums when it comes to reaching students. We have various poster sites located in high-traffic locations throughout the Union, including in our reception, bars, café, stairwells.
Our seven 42” plasma screens are situated in prime locations throughout the Union building, with three in each bar, and one in our reception area, ensuring your advert will receive maximum exposure to all of our customers.
With our building guaranteed to reach capacity every night throughout Freshers Week, there’s no better time to reach out and have your brand featured within the Union.
Advertise your brand around the clock, seven days a week to an audience comprising of students from RGU, Aberdeen University, Aberdeen College and visiting universities. By advertising over the Freshers period, your image will be displayed on rotation to approximately 1,000 individuals per-day.
Rates
10 Posters (per week) 10 Posters (per month)
£150 £575
Specification Poster sites located in our cafe, bars and stairwells are A3 sized (297 x 420mm). Your poster(s) must be approved before your campaign can begin.
Freshers Wristbands Our Freshers Wristbands are worn by all Freshers throughout the course of the week and allow fast-track entry to the Union and a number of special discounts and offers during the course of the week.These ‘featival style’ fabric bands will survive all weather types and will be worn by many students even after the Freshers Week has finished. 012 : RGU FRESHERS 2011
You choose the duration and start date of the campaign, the prices remain the same all year round.
Rates Per week Per month
£100 £325
Artwork Full Screen Advert: 856 x 480mm No bleed is required. All artwork must be 72dpi Please supply in JPEG format only.
Rates
Main Wristband Sponsor
£750
multi-buy packages Platinum Package
Gold Package
- Freshers Fayre Premium Stand (8’ x 2’) - Wired Advert for 2 weeks - Reform Magazine Inside Full Page Advert - Student Guide Inside Full Page Advert
- Freshers Fayre Basic Stand plus Additional Table (6’ x 2’) - Wired Advert for 2 weeks - Reform Magazine Inside Half Page Advert - Student Guide Inside Half Page Advert
£2,750 saving: £500
£2,250 saving: £275
ev Save and en mo to a upgrare d Pre Doubl e e m stan ium d £72 for 5!
Silver Package
Bronze Package
- Freshers Fayre Basic Stand & Power (4’ x 2’) - Reform Magazine Quarter Page Advert - Academic Wall Planner Box Advert
- Wired Advert for 1 week - Academic Wall Planner Box Advert - Website Banner Advert for 1 week
£1,000 saving: £130
£500 saving: £50
Per fe b ct fo nighars or r tclu bs
Idea l fo bu ssmall r ines ses
RGU FRESHERS 2011 : 013
Advertiser Terms & Conditions 1. BOOKING PROCEDURES 1.1 - All booking forms must be signed and dated before RGUSA will accept the booking. 1.2 - All bookings must be accompanied by a purchase order number (if applicable). 1.3 - RGUSA reserves the right to decline any advert at its sole discretion. All promotions and adverts must comply with RGUSA management at the time of booking. 1.4 - All deadlines for submission will be communicated by RGUSA on receipt of bookings. 1.5 - All artwork must be supplied by the advertiser, to the correct address, prior to the specified deadline. 1.6 - All changes to advertising, copy or design must be requested in writing by the advertiser and confirmed with RGUSA prior to any deadlines specified. 2. PAYMENT 2.1 - All cheques must be made payable to The Robert Gordon University Student Association. 2.2 - RGUSA will issue an invoice on receipt of a fully completed booking form. 2.3 - All payments must be made prior to publication deadlines unless otherwise agreed in writing. 2.4 - In the instance of an outstanding debt there will be a collection charge of the debt plus 50% payable. 2.5 - All Freshers Fayre payments must be received by September 15th 2011. 3. CANCELLATIONS 3.1 - All cancellations must be communicated via e-mail, fax or writing to: Greg Mailer, RGU Student Association, 60 Schoolhill, Aberdeen AB10 1JQ, fax: 01224 262 263, e-mail: ext.mailer@rgu.ac.uk 3.2 - Where notice of cancellation is received 30 days or less before a publication deadline, any Freshers Fayre or event a 100% of the fee is payable. 3.3 - If cancelled 31 or more days prior to the publication deadline, a refund of 75% shall be given. 4. LIABILITY 4.1 - In the event that for any reason RGUSA shall cancel any publication or event, the sole liability of RGUSA will be re-payment of any fees already paid by the advertiser. RGUSA accept no other liability in respect of loss or damage sustained by any advertiser as a result of a cancellation. 4.2 - RGUSA takes no responsibility for the loss or damage of any inserts, leaflets or posters. 4.3 - RGUSA takes no responsibility for the content of any advertisements booked in any publications. 4.4 - These terms and conditions may not be amended unless agreed in writing by RGUSA.
FRESHERS FAYRE EXHIBITOR ADDITIONAL TERMS & CONDITIONS 5. RESPONSIBILITY 5.1 - Please note that visitors will have to supply their own extension cables and that these must have a valid â&#x20AC;&#x2DC;PAT Test Certificateâ&#x20AC;&#x2122; before they can be used on RGU premises.The RGU:SPORT Duty Manager may request to see evidence during the period of hire. 5.2 - Exhibitors are expected to tidy up all property belonging to them by 6pm on the last day of hire and are responsible for disposing of their own rubbish. 5.3 - The exhibitor must co-operate with RGU:SPORT and RGU:Union Management and their authorised deputies during the period of hire in such a way as to allow all necessary cleaning, patrolling and supervision to be carried out diring the said period. 5.4 - Exhibitors can place promotional material on the walls of the sports hall with blu tack (this must be provided by the exhibitor). Nails and pins cannot be used. All blu tack must be removed at the end of the session. 5.5 - No subletting of stalls is permitted; this includes distribution of leaflets or publications from other commercial companies that are not the advertiser or exhibitor. 6. SPECIAL REQUESTS 6.1 - Written permission must be received from the organisers if any photographic or audio equipment is to be used at any time in the building.This includes cameras, video cameras, mobile phones and DJ equipment. 6.2 - The exhibitor must make arrangements in writing with the organisers at least 28 days before the event for any special arrangements. 7. INSURANCE & RISK 7.1 - The floor plan provided shows an accurate description of stand locations; however organisers reserve the right to move exhibitors at their discretion after verbal consultation. 7.2 - Exhibitors and their staff use the premises where the Fayre takes place at their own risk. Neither RGU Sport nor RGU Union accepts liability for any loss or damage sustained by exhibitors or their staff howsoever arising. Any loss or damage caused by exhibitors or their staff to University or Union property shall be paid for by the exhibitor. 8. DATA COLLECTION 8.1 - No exhibitor or advertiser will be permitted to gather contact details of Robert Gordon University students for the purpose of constructing mailing lists or approaching students as sales prospects at a later date. Only exhibitors who have obtained prior permission from RGUSA to gather information about students may do so. 8. BREACH OF REGULATIONS 8.1 - RGU:SPORT & RGU:Union reserves the right to expel from the premises any person(s) acting in a disorderly manner or in a manner contrary to the stated T&Cs. 8.2 - No articles of inflammable or explosive nature to be brought into or used on the premises that might involve any additional risk to the building, property, customers or employees of RGU:SPORT or RGU:Union. 8.3 - All doorways, passages, gangways and staircases must be kept free from obstruction. 8.4 - No food or drink of any kind shall be consumed in the sports hall except as supplied by Aramark or RGU:SPORT and those licensed to do so. 8.5 - No article shall be sold on the premises except by RGU:SPORT or those licensed by to do so, unless otherwise agreed by the Sports Facilities Manager. 8.6 - No alochol will be allowed to be sold or given away by exhibitors. 8.7 - No refunds will be issued. ALL FRESHERS FAYRE PAYMENTS MUST BE RECEIVED BY 15th SEPT 2011. EXHIBITORS WILL ONLY BE ADMITTED ONTO THE FRESHERS FAYRE SITE IF PAYMENT HAS BEEN RECEIVED. ANY UNAUTHORISED EXHIBITORS WILL BE REMOVED BY OUR ON-SITE SECURITY. 014 : RGU FRESHERS 2011
Booking Form (Complete both sides)
NET GROSS SELECTED AMOUNT AMOUNT PRODUCT (Including VAT) (Mark as appropriate) REFORM MAGAZINE (Freshers Edition) Inside Full Page Inside Half Page Inside Quarter Page Back Cover Inside Back Cover Inside Front Cover 4 Page Pull-Out (Centre Pages)
900 650 350 950 950 950 2500
1080 780 516 1140 1140 1140 3000
O O O O O O O
STUDENT GUIDE 2010/11 Inside Full Page Inside Half Page Inside Back Cover Inside Front Cover Main Sponsorship
1200 750 1500 1500 3000
1440 900 1800 1800 3600
O O O O O
FRESHERS FAYRE 2011 Basic Stand (4’ x 2’) Premium Stand (8’ x 2’) Double Premium Stand (16’ x 2’) Basic Stand (4’ x 2’) with Power Additional Tables (price per table)
600 850 1700 630 195
n/a n/a n/a n/a n/a
O O O O O
WIRED (Per Edition) Box Advert
150
180
O
MAILING INSERTS 3000 Inserts
550
660
O
100 325
120 390
O O
POSTER SITES (10 posters displayed throughout the building) One Week One Month
150 575
180 690
O O
ACADEMIC WALL PLANNERS Box Advert
150
180
O
FRESHERS WRISTBANDS Main Sponsor
750
900
O
WEBSITE ADVERTISING Banner Advert (one week) Banner Advert (one month)
250 800
300 960
O O
FRESHERS TEAM Main Sponsor
2000
2400
O
2750 725 2250 1000 500
3300 n/a 2700 1200 600
O O O O O
PLASMA SCREENS (1 advert displayed on rotation) One Week One Month
PACKAGES Platinum Package Platinum Package Double Premium Upgrade Gold Package Silver Package Bronze Package
Please ensure that you have completed BOTH SIDES of this form before returning to the address overleaf
Your Total (Including VAT)
£
Booking Form (Complete both sides)
Name Company Billing Address
Contact Address
(If different to billing address)
Telephone E-Mail PO Number (if applicable)
I agree to pay the amount stated overleaf and will agree to the terms and conditions stated within the RGU:Union Freshers 2011 Advertising Pack
Signed Date Please ensure that you have completed BOTH SIDES of this form before returning to: MAIL: Greg Mailer, Graphics & Marketing Co-ordinator, RGU:Union, 60 Schoolhill,Aberdeen AB10 1JQ FAX: 01224 262 268 E-MAIL: ext.mailer@rgu.ac.uk If you have any financial queries, please contact Diane Milne (d.milne4@rgu.ac.uk or 01224 262 263). Please direct all other enquiries to Greg Mailer (ext.mailer@rgu.ac.uk or 01224 262 263)