Public Records Office Victoria

Update from Public Record Office Victoria

We’re pleased to announce the completion of the Digital Archive Program. This program represents a key initiative of our Victorian Electronic Records Strategy to ensure access to complete, authentic, and meaningful digital records into the future.

The program saw the redevelopment of all PROV archival management, storage, and access systems. In particular we have built and implemented: • New digital archive infrastructure capable of preserving and supporting access to modern digital records • Revised Archival Control Model and archival management system • A secondary asset management system for faster access to digitised records • A new warehouse management system for physical collection • And a new online catalogue.

For digital records transfers there will be faster ingest times, ability to transfer larger files and a broader range of formats, plus the ability to transfer VERS 3 VEOs.

Thanks for your patience with the disruption to our transfer service while we’ve been working through the Digital Archive Program. We are now contacting agencies with existing transfer requests to commence prioritising projects. With the launch of our new Digital Archive, digital record transfers are high on our agenda but we’re also still accepting physical record transfers now and into the future.

The next public release schedule for the whole-of-government information management policy is here

The National Archives of Australia is committed to supporting Australian Government agencies’ implementation of the Building Trust in the Public Record: managing information and data for government and community policy. Our public release schedule provides a comprehensive list of products and advice that agencies can use to plan and undertake their policy implementation. We have recently updated the public release schedule to reflect existing, delivered and new, products and advice planned for delivery by 30 June 2022.

We would like to thank all stakeholders who contributed to the planning and consultation for the

DID YOU KNOW...

that over the 2020 – 2021 Financial Year, the Archives:

• Updated 13 pieces of advice for key areas: These included advice for high-level planning to support enterprise-wide information management practice such as establishing an information governance framework, conducting information reviews and advice for Chief information governance officers. • Developed and delivered 7 new products and advice for key areas:

These included advice for designing and maintaining information asset registers, a downloadable information asset register template and, advice for retaining, managing and disposing of data and datasets.

updated public release schedule. Our engagement and consultation across the professional information and data management sectors is ongoing and we look forward to discovering new opportunities in support of the policy.

Australian Government agencies who are implementing the Building trust in the public record policy are invited to share their developments and request support from the National Archives via the Agency Service Centre.

Consultants, businesses and communities from the information and data management sector who would like to provide recommendations for product and advice development can contact the National Archives. We may ask you for further information as we plan future releases.