Update from Public Record Office Victoria

Personal information is at risk when agencies do not have an effective disposal program in place and continue to hold public records for longer than required.

We have recently published information about privacy and recordkeeping as well as a new Records Disposal Authority (RDA) for identity verification to help Victorian Government agencies ensure they are managing personal data responsibly and lawfully.

Public records are any records made or received by a public officer in the course of their duties, and can be in any format, including documents, databases, emails, images, and recordings. Public offices should only collect and retain personal information when it’s necessary for their functions or activities.

Destruction of public records must be carried out in accordance with Standards, including RDAs, issued by the Keeper of Public Records. Public offices are encouraged to destroy documents supplied to verify personal identity as soon as the records are no longer required to reduce the risk of privacy breaches.

Visit https://prov.vic.gov.au/recordkeeping-government/a-ztopics/privacy-and-recordkeeping-obligations for more information.

New Rda For Vic Gov Schools

We are also pleased to announce the approval and publication of a new RDA for records of primary and secondary schools. This new RDA will be replacing PROS 01/01 RDA for School Records which has been used by government schools since 2001. Visit https://prov.vic.gov.au/about-us/our-blog/ new-rda-victorian-government-schools.

NEXT EDITION: JUNE 2023